Administrative Specialist Resume Samples

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T Mante

Tremaine

Mante

7512 Gisselle Brooks

New York

+1 (555) 601 5884

7512 Gisselle Brooks

New York

Phone

p +1 (555) 601 5884

Experience Experience

Chicago, IL

Administrative Specialist

Chicago, IL

Wiegand-Sporer

Chicago, IL

Administrative Specialist

Checking GUB reports monthly
Responsible for surveillance of departmental budgets. Use ADP and Financial Desktop on-line drivers for accessing budget information. Reconcile budgets each month and prepare monthly report for the directors. Participate in budget forecasting and formulation. Prepare or authorize all requests dealing with expenditure of department funds. Prepare Cost Transfer Invoice to charge for each unit’s goods and services. Establish internal controls to ensure the records are valid, accurate, and authorized
Provide administrative support. Keep schedules, arrange meetings, compose correspondence, respond to telephone inquiries, make deliveries and pick-ups of items on campus. Serve as liaison with other departments and external entities. Coordinate activities, exchange information, may research and resolve complex issues. Serve as the frontline communication for all inquiries and visitors to the IUCGH
Performing initial date & scope negotiations for submitted customers' requests
Assist the development and communications team by managing the database, including arranging mailings of monthly thank you notes, and generating reports. Write basic donor correspondence, proofread all communications for grammar/spelling and content, and input contact reports into the IU Foundation database on behalf of the team. Also, assist with planning annual and special fund raising events
Providing client support over the phone
Help to arrange travel plans for Kenyan students and residents coming to IU, and assist IU students, residents, staff and faculty traveling to Kenya on either a program grant or program funds. Help to arrange travel plans for all IUCGH staff traveling internationally or domestically, including submitting for reimbursement and navigating the IU Travel System

present

Los Angeles, CA

Administrative Specialist

Los Angeles, CA

Effertz Group

present

Los Angeles, CA

Administrative Specialist

present

Create calendar outlining milestones and due dates to ensure timely processing of quarterly incentives for specific divisions. Prepare comp roster and determine eligibility by incentive plan (LOAs, new hires, etc.) and distribute to managers to secure confirmation of eligibility; prepare files for Finance for calculation of quarterly bonus pools and amounts based on division performance results and provide payroll with payment file
Creating litigation form documents generated via an electronic case management system
Represent the EVCAA's interests and priorities by directly assisting the EVCAA and by guiding administrative decision-making within Academic Affairs in ways that are consistent with University and UW Tacoma policies and procedures. Act independently in making decisions and carrying out actions using initiative and knowledge of the campus and University to further the goals, interests and priorities of the EVCAA
Working knowledge in developing, managing, creating, and preparing specialized reports
Manages calendaring and travel for administrator(s). Works closely with other university offices in coordinating the administrator’s involvement in university events. Acts as a delegate in Concur travel system to facilitate travel. Compiles, prepares, and maintains background material related to meetings, events and travel; coordinates and tracks follow-up
Maintain personnel files. Initiate personnel requests, salary increments, leave requests, terminations, leave records and vacation schedules for all staff. Maintain confidentiality. Coordinate the preparation of personnel and payroll documents for CC staff; ensure that policies and procedures of the Human Resources Office are followed in recruiting and hiring permanent and temporary staff
Working knowledge of Microsoft Office applications, Lotus Notes and internet applications

Education Education

Bachelor’s Degree in Discretion

The University of Kansas

Bachelor’s Degree in Discretion

Skills Skills

Demonstrated proficiency with Microsoft Office Suite and working knowledge of all applicable computer software or ability to learn them
Experience in maintaining and tracking data, and designing and maintaining data sources. Strong attention to detail and focus on quality control
Ability to deal with customers in a professional and courteous manner, and to develop and leverage professional working relationships
Good working knowledge of applicable Federal, State and local regulations and guidelines and internal audit regulations
Knowledge of and the ability to apply basic accounting and mathematics
Ability to stay organized and to manage multiple high priorities; strong attention to detail
Ability to stay organized and to manage multiple high priorities in a fast paced environment; strong attention to detail
Ability to learn new tools and process quickly, attention to detail and has a "can do" attitude
Experience with or knowledge of inventory procedures to order and distribute supplies/equipment, knowledge of basic accounting skills
Demonstrated outstanding level of professionalism in providing program support, including ability to exercise good judgment, discretion, tact, and diplomacy

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Administrative Specialist Resume Examples & Samples

Provides administrative support including answering telephones, assist visitors, and resolving and/or referring a range of administrative problems and inquiries
Requisitions supplies, printing, maintenance and other services
Applies some advanced skills and procedures appropriate for the position within assigned functional area
Performs duties and tasks that are frequently non routine Refers only the most complex issues to higher level
Schedules, reports, and tracks information for department
Compiles data for reports and collates into a single report
Assists in preparing, reviewing, or auditing reports
May assist in orienting and training lower level employees
Intermediate level concepts, principles and practices of providing administrative support
Basic office practices, procedures and methods
Basic mathematical calculations
Basic working knowledge of MS Office suite, plus basic computer skills, including, but not limited to Outlook, Web browsing and instant messaging
Answering telephones and assisting visitors
Scheduling and coordinating meetings, events,interviews and appointments
Organizational and time management skills sufficient to prioritize workload, handle multiple tasks, and meet deadlines
Operating standard office equipment and using required software applications to produce correspondence, electronic communication and maintain spreadsheets and databases
Build solid, effective working relationships with others
Coach others in the development of their skills
Execute instructions and request clarification when necessary
Provide courteous, timely service when addressing customer questions and concerns
Constructively work under stress and pressure when faced with high workloads and deadlines
High school diploma or equivalent and (2) two -(5) five years office or customer service experience
~or~
An equivalent combination of education, experience and/or training

Administrative Specialist Resume Examples & Samples

Use firm travel and meeting tools. Follow policies and procedures to make travel/meeting arrangements. Confirm details and create itineraries
Maintain documents on appropriate file servers and repositories. Learn and adhere to Ernst & Young's records retention policies
Proactively develop relationships with key internal/external client contacts, gaining recognition as a team resource
Help with project plans for small project teams, in local and virtual team settings
With guidance, may manage certain administrative aspects of client engagements
Collaborate with colleagues to recommend most cost-effective ways to complete tasks. Apply and share knowledge gained about work processes, resources, and structure and business of the firm/service line/functional group
Use Ernst & Young's core technology applications, including Microsoft Word, Excel, PowerPoint, and Lotus Notes
Resolve straight-forward to moderately complex problems and issues, under general supervision
Use appropriate judgment and knowledge of firm policies, when sharing sensitive information
Handle administrative details and routine issues independently, and take responsibility for completing these on time, to a high quality
Proactively notify the appropriate individual on issues of quality, confidentiality, or risk
Collaborate with colleagues to understand client needs and requirements. This will include working with virtual teams
Proactively share knowledge with colleagues
Anticipate and respond to changing situations. Encourage and help others to do the same
Effectively manage conflicting priorities. This involves organizing your workflow, and teaming with colleagues to accomplish tasks and balance workloads
Develop and demonstrate a solid working knowledge of the firm's structure, service lines, key personnel, and policies and procedures
Ability to interact with and help personnel seeking information
Competent at prioritizing and completing multiple tasks in a fast-paced environment
Working knowledge of Microsoft Office applications, Lotus Notes and internet applications
Knowledge of appropriate database content and tools
Understanding of external resources such as Bloomberg, IDC and internet
Collection of management skills
Adept at using NoteBooks
A minimum of 3-5 years previous work experience, preferably in aadministrative supportor research setting
Travel administration experience preferred

Administrative Specialist Resume Examples & Samples

Human Resources: Maintains & tracks staff vacations/absences & participates in resolution of related issues. Administers recognition program materials & processes in support of recognizing staff contribution. Coordinates training requirements for staff & produces regular reports accordingly
Seasoned broad business knowledge and deep understanding of the IT organizational unit, its functions and products, and customer groups
Ability to organize moderate amounts of business information and develop it into cohesive, professional reports and presentations, with little guidance and ability to recognize and respond to business related issues within the scope of the material
Ability to analyze relevant alternatives and create a rational recommendation to support business decision-making

Administrative Specialist Resume Examples & Samples

Ability to deal with very confidential client and employee materials
The individual will be responsible for administrative duties such as: expense reports, travel arrangements, investigating and gathering information for problem resolution, coordination of meetings and special projects, collecting and analyzing information, monitor emails and telephone calls and interact with clients (internal and external)
Manage and monitor the Executive’s calendar of scheduled appointments’ or upcoming events and matters requiring immediate attention. Coordinate agendas, meeting invitations, reserve meeting rooms and arrange audio visual resources and other requirements in support of smooth and efficient meeting facilitation
Arrange travel arrangements and maintain travel expenses for the executive
Organize moderate amounts of business information and develop it into cohesive, professional reports and presentations with little guidance and ability to recognize and respond to business related issues within the scope of the material
Develop and leverage relationships cross-Lines of Businesses (LOBs), with executives and senior managers to foster and support intra-group coordination while carrying out accountabilities
Work collaboratively with other Lines of Business and executive office staff
Provide back-up support for other executives as needed
Requires minimum of five to seven years experience in a senior/executive administrative/professional support function in a fast paced environment, dealing with moderately complex issues and managing conflicting priorities
Advanced software skills (Excel, PowerPoint, Word, Outlook)
Telephone support-answering phones properly, probing, resolving and redirecting. Display a professional, experienced and knowledgeable image when addressing clients
Requires professional and polished image at all times
Detail oriented, well organized, and able to manage time and multi-task to accomplish a variety of tasks, sometimes with conflicting priorities and timelines
Well developed communication skills, both written and verbal
Ability to deal with clients in a professional and courteous manner and to develop and leverage professional working relationships

Administrative Specialist Resume Examples & Samples

Represent the executive to internal and external callers, associates, etc. in the most professional manner
High School Diploma; Bachelors degree a plus or 3-5 years of equivalent work experience is a plus
Understand and possess the ability to work in a large complex organization
Excellent understanding of business applications: Word, Excel, , Microsoft Outlook, and Power Point. Experience with CRM/Salesforce a plus
Strong Organizational skills with the ability to multi-task
Ability to keep focus on work and keep on task
Ability to prioritize and reprioritize on a daily basis

Administrative Specialist Resume Examples & Samples

Performing initial date & scope negotiations for submitted customers' requests
Validating submitted request, tracking of ongoing tasks portfolio
Providing client support over the phone
Organizing and taking minutes from meetings
Preparing and tracking monthly reports
Preparing formal correspondence, e-mails and Power Point presentations
Various ad-hoc tasks, such as managing SharePoint system access rights, proofreading etc.

Administrative Specialist Resume Examples & Samples

Prepares presentations, reports, and other documents using word processing, spreadsheet and presentation software packages
Maintains, updates or creates databases and/or database information
Takes and prepares notes of meetings, conferences, and similar proceedings
At lower levels, may operate a telephone switchboard with numerous extensions
At lower levels, may focus primarily on data entry
At higher levels, may prepare, organize and maintain documents and files of a complex or confidential nature, may track budget expenditures

Administrative Specialist Resume Examples & Samples

Support group of auditors by preparing limited audit steps prior to the auditor’s desk/field work
Manipulate data submitted by managed care organizations
Communicate with clients on missing data
Perform general office duties such as scanning/copying documents and preparing mailings
Prepare various documents which may include reports, memos, letters, responses to correspondence, surveys, spreadsheets and presentations
Maintain security of and confidentiality of all protected health information
Perform data analysis and special projects as assigned by clients
Additional responsibilities as assigned

Administrative Specialist Resume Examples & Samples

3+ years of experience with DoD administrative management
Experience with senior Navy leadership in a DoD organization within the last 5 years
Experience with Microsoft Office, including Word, Excel, and PowerPoint
BA or BS degree or 4 years of additional experience with DoD administrative management for a total of 7 years of experience with DoD administrative management in lieu of a BA or BS degree
Ability to be a self-starter, multitask in a fast-paced environment, and prioritize multiple tasks with minimal supervision
Possession of excellent collaboration, time-management, and team-building skills

Administrative Specialist Resume Examples & Samples

1 to 3 years in administrative or similar roles
Knowledge and understanding of banking processes and procedures is a +
Works in conjunction with team to achieve goals of the department, but also work independently with little direction or oversight
Knowledge of MS Office Suite. Intermediate working knowledge of Excel, Word, Power Point, etc
Exceptional oral and written communication skills
Analytical and good problem solver
Detail-oriented with ability prioritize, multi-task and work under pressure
Ability to work independently in a fast paced, high pressured environment
Team player; flexible, resilient and resourceful
Some college experience is a +

Administrative Specialist Resume Examples & Samples

B.S. or B.A. degree (Finance oriented is preferred)
Minimum 2 years of previous Administrative Assistant experience
Sound knowledge of Outlook and MS Office
Represents basic qualifications for the position. To be considered for this position you must at least meet the basic qualifications

Administrative Specialist Resume Examples & Samples

Minimum 2 years experience in an administrative capacity required
Minimum 1 year of basic computer experience required. (eg. Microsoft Word, Excel, Outlook, and Powerpoint.)
Minimum 6 months of financial services/investment banking related work experience required
Previous experience working in a fast-paced, high-volume, deadline-oriented environment preferred

Administrative Specialist Resume Examples & Samples

Responsible for the timely and efficient resolution of wire payments investigations by meeting established deadlines, quality standards and SLA objectives
Ensure customer/user receive superior service by investigating and monitoring ongoing service requests, investigation discrepancies, taking corrective action
Support LOB/Branches with Client documentation as it relates to the Wire Product
Work closely as an integral part of a Dual Site Team out of Naperville, IL and Milwaukee, WI
Work in close Partnership with WBPO Operations groups supporting the Wire Product
Assume proactive role in customer –generated inquiries, follow up and communicate (verbal & written) of all service problems
Technically sound skills required to work with TouchPoint Sales & Service and related systems ( Host, FileNet, etc)
Assumes proactive role in escalation of all processing problems
Act as subject matter expert for new/revised product services related to the Wire business
Advanced knowledge of workflow priorities and deadlines for the department
Experience at trouble shooting and resolving most investigation problems without supervision
Able to manage and adapt to changing priorities resulting from both inside/outside influences
Must be experienced in working with TouchPoint Sales & Service and related systems(FIS Host)
Able to review and input value added comments on D&P and documentation related to revised or new service
Good knowledge of processing areas that interfaces with this group
Ability to contribute in a high performance team
Demonstrated strong and consistent teamwork skills
Detail oriented and a high level of accuracy required

Administrative Specialist Resume Examples & Samples

Associates working in the state of Arizona must comply with the Tobacco Free Hiring Policy (see details below under Additional Information) and upon offer will be subjected to nicotine testing as part of a 10 panel drug test
1+ years of medical office experience
Strong computer skills and knowledge of Microsoft Office XP products (Word, Excel)
Professional demeanor and appearance, strong work ethic, reliable, resourceful, enthusiastic, team player with positive attitude
Strong written and verbal communication skills; strong analytical, organizational and time management skills
Knowledge and experience in health care environment/managed care
Medical Record experience

Administrative Specialist Resume Examples & Samples

Administers recognition program materials and processes in support of recognizing staff contributions
Administers a timekeeping system in adherence with reporting guidelines to ensure that staff members are aligned appropriately to their reporting units and with correct resource coding
Post-Secondary education in a related field and/or other professional related training and development to keep skills current, including office productivity software
Solid knowledge of bank financial processing standards, human resources policies, and key business processes, and good working knowledge of basic financial analysis methodologies. Some understanding of project management methodologies
Very good business knowledge and deep understanding of the organizational unit, its functions and products, and customer groups
Advanced level PC skills (Word Processing, Spreadsheet, Presentation Software, E-mail applications and web browsers)
Ability to maintain confidentiality and a high level of integrity

Administrative Specialist Resume Examples & Samples

Prepare large documents for publication; establish and execute document printing; and provide distribution services
Maintain calendars and scheduling systems for key staff
Prepare correspondence for staffing and review correspondence for grammatical and contextual correctness/accuracy
Front office support assist callers with appropriate information or refer them to subject matter specialist as warranted
Support the Executive Secretariat by tracking and distributing tasks to appropriate personnel and ensure that such requests are completed and/or submitted on time
The ability to obtain and maintain a DHS suitability
Administrative support to DHS
Active high level government clearance
Team player with the ability to work and multi-task in a fast-paced environment
Solid skills in MS Office Applications (Word, PowerPoint, Outlook, Excel)

Administrative Specialist Resume Examples & Samples

Defining opportunities and targets at the start of the year. Working with services team to identify managed services customers and mapping the possible eligible/unused days for conversion
Streamline the SA PS process of engaging with customers internally and externally
Planning and building commitments from each Sub. Identifying the Single point of contact in each subsidiary at Sales and Delivery level and communicate report to the field
Review with CPM on expired/unutilized days. Fast-track consumption of exiting IO’s in a timely and planned approach and meet with France/UK/Germany Sales & Delivery Team to convert the pipeline of SA PS to delivery Status
Synergy with existing programs to accelerate / jumpstart initiatives such as POC’s and Case-Studies and thus identify new deployment opportunities within accounts and drive successful delivery of these opportunities which in turn can influence to grow licensing and services revenue
Support on Adhoc Trainings, Report, Request or Queries from the team, region and Corp
Opportunity Activity Management – To make sure that opportunities are created, maintained and delivered out of Assigned activities
Monitor pipeline from opportunity to conversion and raise any red flags if required as early as possible
Understand, propose and build new SA PS Processes if required
Bringing readiness and awareness for new offerings
Orchestration with Services HQ, BGs, France/UK/Germany Services teams and other business partners for successful execution of the program
Drive impact of our program on other business areas, Corp and WW
Use Best Practices of other regions and propose to Sales & Services line team
Connect with Sales to record the opportunities from GSX and track their sales stage on monthly basis to monitor the conversion/win/loss rate
Track the real-time production opportunity after deployment of any programs and marketing events

Administrative Specialist Resume Examples & Samples

Run consolidated subs report for the direct costs team (monthly)
Run MDS software interface to the GL & AP for each program (monthly)
Run discoverer report and email to EXL to provide support for direct costs accruals (monthly)
Run 14 separate queries (used to determine lifeline subscriber details for the carve out base penetration) for Discovery OWN penetration penalty payment (monthly)
Franchise fee payment remittance reporting and mailing of payments that are not ACH (mostly quarterly)
Standard mail, including returned checks, cash receipts, 1099 returns (daily)
Local check printing, logs and mailing (daily)
Serves as subject matter expert in all Accounting and Internal Controls Governance administrative functions (daily)
Scan AP Rush Payments requests to APHelp (as needed)
Copy miscellaneous cash receipt support (daily)
Attach documents to tasks, reconciliations, and/or journals in BlackLine (as needed)
3 years of administrative support experience, demonstrating outstanding quality and production performance
Strong knowledge of Windows-based PCs, Microsoft Office (Word, Excel, PowerPoint and Outlook) in a work setting
Excellent interpersonal, presentation, and collaborative skills to work effectively with teams throughout organization

Administrative Specialist Resume Examples & Samples

5+ years of experience as an Administrative Assistant supporting multiple people
Microsoft Office/Suite proficient (Word, PowerPoint, Excel, and Outlook)
Excellent communication skills (verbal and written), including proofreading and editing
Previous experience in a Professional Services or Consulting firm environment

Administrative Specialist Resume Examples & Samples

Creates and maintains reporting spreadsheets to keep the department updated on current metric performance (proficiency in Excel is a must)
Prepares presentations, reports, and other documents using Microsoft Word, Excel and PowerPoint
Gathers and arranges materials and relevant information for assigned project
Prepare, organize and maintain documents and files of a complex or confidential nature
Track department budget expenditures

Administrative Specialist Resume Examples & Samples

Previous experience in HR or Compensation preferred
Excellent interpersonal skills and communication in handling a wide variety of situations in dealing with all levels of colleagues and managers and outside agencies and vendors
Proven organizational skills to ensure excellent service for HR teams and colleagues
Ability to prioritize and work well in an environment with competing demands and handle confidential matters
Represents the basic qualifications for the position. To be considered for this position you must at least meet the basic qualifications

Administrative Specialist Resume Examples & Samples

Responsible for maintaining executive’s calendar, including scheduling appointments, arranging meetings, monitoring calendar for conflicts. Understand executive’s priorities to assist with organizing calendar independently
Handle executive’s end-to-end travel arrangements, including preparation of itinerary for each trip
Assist executive in meeting preparation, including agenda creation, communication, etc
Identify issues that are presented to executive and independently handle those that are administrative in nature
Communicate timely with executive on matters being handled or that arise
Work with Executive’s team members on basic administrative requests like scheduling meetings, etc
Work with other Assistants in the group as a backup or go to person
May participate and provide leadership in activities in the community to promote the Bank’s image
Acts as project leader for small non-administrative projects
Resolves most operational issues
Provides input and recommendations to more senior business unit managers/contributors
Excellent understanding of business applications: Word, Excel, Microsoft Outlook, and Power Point. Experience with CRM/Salesforce a plus

Administrative Specialist Resume Examples & Samples

Assists Department of State Global Threat Reduction Programs with reviews of funded project
Compiling information for technical review of project activities in the former Soviet Union
Maintaining a database of scientists, technicians and engineers engaged through Dept. of State-sponsored activities
Provide support for Interagency reviews of research projects and fellowships
Compiling office-wide contributions for departmental taskers and reporting requirements
Additional administrative duties will include, but are not limited to, escorting uncleared visitors; updating time and attendance records for federal employees; answering the phone; allowing office access; maintaining the Office Director's calendar; and facilitating travel for office staff
Bachelor's degree in engineering, physics, chemistry, mathematics, or related field preferred
Zero or more years of national security experience
Experience working with U.S. and North Atlantic Treaty Organization (NATO) nuclear weapons systems, as appropriate
Experience working with local, state, national, international or Department of Defense security policies or weapons system and procedures
Team player with a proven ability to be proactive and resourceful
Strong interpersonal skills with strong customer service ethic, maturity and professionalism
Excellent typing and editorial skills and proficiency in Microsoft Office Suite
Operates with latitude for independent judgment and initiative for day-to-day responsibilities without supervision
Knowledge of Dept. of State or DoD desired
On-site, 100% availability
Ability to obtain (and maintain) DoD TOP SECRET Clearance required, with access to Sensitive Compartmented Information (SCI)
Willingness to Travel

Administrative Specialist Resume Examples & Samples

5-7 years of experience as a Senior Administrative/Executive Assistant supporting multiple resources
Proven experience working effectively in a fast paced environment, dealing with moderately complex issues and managing conflicting priorities
Bachelor degree (preferred) or equivalent experience. Other professional related training and development to keep skills current, including office productivity software
Knowledge of various BMO systems and processes (i.e. BMO Buying On-line, etc) is also a strong asset
Advanced PC skills and strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and Apple technology
Professional, flexible, and resilient
Self-motivated and resourceful; able to work independently and resolve issues under little direction
Detail oriented, extremely well organized, and able to manage time and expectations and effectively multi-task under conflicting priorities and timelines to deliver results with pace
Able to deal with highly confidential and sensitive materials in an appropriate manner
Can act independently and proactively to accomplish accountabilities
Demonstrates thoughtful completion of work; considering the impact and efficiencies
Must be able to work with all levels of the organization

Administrative Specialist Resume Examples & Samples

Bachelor’s degree a plus or 3-5 years of equivalent work experience
Knowledge of Bank policies and procedures with general knowledge of Bank products, services and organization
Good understanding of business applications, Word, Excel, Microsoft Outlook, Calendaring and Power Point
Ability to adhere to timeline’s and keep team on task
Strong problem solving skills, decision maker
Event coordination experience
Team Building Skills
Knowledge of expense reporting, expense management and travel arrangements

Administrative Specialist Resume Examples & Samples

Minimum 2 years in an administrative capacity required
Minimum 2 year basic computer experience required (eg. Microsoft Work, Excel, Outlook, and Powerpoint
Excellent verbal, written and interpersonal communication skills required to communicate effectively with all levels of bank personnel and vendors

Administrative Specialist Resume Examples & Samples

Minimum 4 years in an administrative capacity required
Excellent interpersonal and client service skills; knowledge of bank policies and procedures
Excellent computer skills (e.g., Microsoft Word, Excel, Outlook, and Powerpoint)
Ability to adapt to evolving technology and system integration
Skill to manage multiple priorities simultaneously

Administrative Specialist Resume Examples & Samples

B.S. or B.A. degree, preferred
3-5 years of previous Administrative Assistant experience, preferably supporting C-level executives
Sound knowledge of Outlook and MS Office

Administrative Specialist Resume Examples & Samples

Calendar management to include director level
Prepare documents: agendas, PowerPoint presentations, and Excel spreadsheets
Attend meetings; document and distribute meeting notes
Create correspondence in reply to diverse internal/external inquiries
Plan and execute group meeting logistics
Responsible for tracking and managing seating assignments
Arrange all aspects of travel
Procure office equipment and supplies as needed
Support the organization's managers, program managers, and team as needed
Coordinate events such as communication meetings, external seminars, celebrations, etc
New hire orientation: Complete IT requirements for new hires; welcome new hire and work with manager as needed
Associates Degree or equivalent experience
Minimum 7 years of administrative or relevant work experience
Advanced skills and experience with MS Office Applications
Ability to balance multiple tasks in a fast-paced environment
Maintain a high degree of confidentiality
Ability to work independently on projects with minimal supervision
Strong customer-service orientation and approachable style
Attention to detail and quality of all out-going materials and correspondence
High level of initiative and organization
Offer back-up support to other administrators when needed

Administrative Specialist Resume Examples & Samples

Performs a broad variety of administrative support functions for the needs of management and the organization
The job is characterized by a variety of administrative tasks requiring a general knowledge of the company and division served
Providing first point of contact to a wide range of clients, both internal and external
Responsible for Executives diary, ensuring opportunities and business priorities are maximised
Arranging complex travel (visa applications) and accommodation bookings, creating comprehensive itineraries
Coordination/scheduling of meetings and conference calls with precision and accuracy
Responsible for tracking and monitoring of Executives time and expenses
May prepare and support the layout of complex reports, graphs, presentations using specialized spreadsheet and graphic software as required
Document and database management, as required
Attend meetings/client presentations, to build relationships and support client facing activities
Research and production of documents as required using internal databases, internet & publications
General administrative support including management of Executives time and expense
Track budgets on Executives behalf such as, travel, events, meetings and client entertainment
Providing seamless support and cover
The candidate will need to have a real 'can-do' attitude and ability to use their initiative
Good teamwork is essential
The successful candidate will have 5+ years of professional experience in an Executive Assistant or similar role in a fast paced environment where managing conflicting priorities is key; ideally educated to A-Level or Commercial education / apprenticeship
Advanced knowledge and skills in all Microsoft Office packages, particularly Outlook, Word, Excel and PowerPoint
Excellent administrative, interpersonal and organization skills
Excellent communication skills and proven ability to effectively work with all levels
Ability to work well in a pressured environment under tight deadlines
Highly motivated, confident and flexible attitude with a sense of ownership

Administrative Specialist Resume Examples & Samples

Greet visitors and ensure they register on the visitor management computer
Answer and transfer calls to the lines of business
Sign for deliveries and perform basic shipping & receiving responsibilities
Take on special projects outside core responsibilities
Maintain a professional presence in the front lobby
Previous experience or education
Highly organized and ability to prioritize
Working knowledge of Microsoft Word
Able to work efficiently with limited supervision

Administrative Specialist Resume Examples & Samples

Performs duties and tasks that are frequently non-routine. Refers only the most complex issues to higher level
Scheduling and coordinating meetings, events, interviews and appointments
High school diploma or equivalent and (2) two-(5) five years of office or customer service experience

Administrative Specialist Resume Examples & Samples

Provide administrative support , assist with special projects and other requests
Institutional Sales – Four sales team members
Institutional Service – Four Client Service Managers and Analysts (as needed)
Trust Services – Four team members
Expense reports for one CSM; coordinates reimbursement for myCFO expenses
Meeting coordination for Client Service team meetings (quarterly), Client Service training sessions (monthly, Institutional Sales meeting (annually), Client/Prospect meetings (on request), BMO Funds Board Meetings (bi-annually)
Manage interview process for new hires (travel, interview schedules) and coordinate on-boarding for new hires (travel, onboarding schedules, general policy and procedure training, etc.)
Manage Satuit CRM database (contacts, activities & meeting notes); assist in periodic updates for the Institutional Sales & Service teams; manage contact lists for mailings and webinars
Produce client/prospect meeting materials: create content, format to meeting branding guidelines, manage Compliance review. Manage printing/binding of meeting collateral, shipping and tracking receipt of materials
Coordinate event and conference sponsorships for the Inst. Sales & Service teams; liaise with event coordinators, coordinate appropriate payments, provide GAM branding and collateral
New Business Committee secretary for all meetings (scheduled on demand): prepare meeting minutes, distribute documents to appropriate entities, file as appropriate. Responsible for managing storage of all IMAs, Account Opening forms and other related documents – assist Operations team with projects upon request
Coordinate IAAP distribution and approval process; make edits to IAAP and track responses/approvals from all departments
Special projects and ad hoc requests as requested/required
3+ years administrative assistant/office manager experience. Executive support experience desirable
Banking/Financial Services industry preferred
Strong written and verbal communications
Strong technical skills; including Microsoft Excel, Powerpoint and Word

Administrative Specialist Resume Examples & Samples

Two years of successful experience in athletic administration or related field
Strong and effective verbal, written and interpersonal communication skills
Organizational skills and ability to manage multiple tasks and activities
Successful event planning and operation
Proven ability to work with multiple constituencies both on and off campus
Experience in marketing, promotions
Familiarity with Sports Information, coordinating staff and game day operations
Ability to supervise student and ad hoc/part time staff
Must be willing to travel, occasional weekend and evening work is required and the ability to maintain confidentiality is essential
Athletic administration experience at the Division III level
Successful experience operating booster club
Experience selling and executing corporate partnership programs
Experience with various software programs to support fund raising, web page, web casting, video board operations, social media outreach

Administrative Specialist Resume Examples & Samples

Bachelors degree a plus or 3-5 years of equivalent work experience
Ability to prioritize and re-prioritize on a daily basis
Event coordinator

Administrative Specialist Resume Examples & Samples

Advisory- Provides advice or suggests how to follow standard to moderately complex processes. Provides resolution on all administrative or operational matters of a somewhat controversial nature. Recommends process improvements, and recommends appropriate content for reports and presentations. Makes recommendations for alternatives to support business objectives and needs
Provides professional support for one or more senior executives and for their senior managers of a large size business group, on activities that generally span up to a 3-month timeframe
Interacts and collaborates regularly, as a critical function, with Executives and their representatives, and senior managers, and with cross-functional business units to perform research and analysis, to develop and recommend alternatives, implement improvement opportunities, and to accomplish administrative or operational tasks. Develops, leverages, and influences relationships to achieve outcomes and to improve cross-group relationships
Interacts with external vendors depending on unique requirements of the business unit and may have to handle conflicting or more contentious admin-related situations

Administrative Specialist Resume Examples & Samples

Requires 5+ years experience in an administrative/ professional support function in a fast paced environment, dealing with moderately complex issues and managing conflicting priorities
B.S. preferred
Advanced level computer skills in MS Word, Excel and PowerPoint
Seasoned knowledge of bank financial processing standards, and key business processes
Ability to deal with customers in a professional and courteous manner, and to develop and leverage professional working relationships
Ability to deal with confidential materials in an appropriate manner

Administrative Specialist Resume Examples & Samples

At least one year Food & Beverage experience
At least two years working in operations/administration position or equivalent experience
At least one year of supervisory experience
Prior experience creating PowerPoint presentations
Outstanding organizational and communication skills
Excellent guest service skills, ability to multi-task, a self-starter and the ability to work with little supervision are key
Must be able to work proficiently on Vail Resorts operating systems
Knowledge of HRMS PeopleSoft and Success Factors
Conversational Spanish

Administrative Specialist Resume Examples & Samples

To provide a reception service, welcoming visitors
To ensure that the reception area is kept neat and welcoming for all visitors and staff
To answer telephone calls, taking messages or redirecting calls, as appropriate
To be the first port of call for help in any accident/emergency
Prepare all materials for Classes
To provide administrative support to the institute and Faculty members
To maintain TVCI database
Support to Program coordinator in logistics
Support to Program coordinator in document circulation
Organization of mailings for Doctors
Collecting and Handling Questionnaires data
Support library in TVCI (catalogues, new books) and popularization this among attendees
Strong verbal and written communication skills, maturity to deal with matters of confidentiality and sensitivity
Computer literate with advanced proficiency in desktop applications e.g. MS Word, MS PowerPoint, MS Excel, MS Outlook
EnglishAdministration

Administrative Specialist Resume Examples & Samples

Create and maintain complex data repositories assembled from multiple sources, analyze and disseminate the information to facilitate recommendations for final Graham School senior leadership decision-making
Responsible for developing the format and content of regular reports to professional development programs staff and other Graham School senior leadership
At least one year of relevant experience required; 2-3 years preferred
Candidates must have experience in an academic environment committed to the highest level of academic standards of integrity and quality

Administrative Specialist Resume Examples & Samples

Administrative Support for Associate Chief Medical Officer and Staff Directors, and their Programs (40%)
Office Operations (30%)
Technical Editing and Publication (20%)
Special Projects (10%)
5 years’ increasingly responsible program operational support positions
2-3 years’ healthcare system experience with progressive responsibility

Administrative Specialist Resume Examples & Samples

Support Director administratively, including management of calendar, travel and expense reporting, preparing reports and special projects
Manage and train volunteers, student workers and seasonal employees
Communicate with internal/external stakeholders on behalf of the Director to schedule meetings and

Administrative Specialist Resume Examples & Samples

Create and process customer documents
Maintain and reconcile customer database
Develop a deep understanding of our processes and communicate with internal teams to improve SolarCity processes
Research and problem solve customer cases
Familiarity in Microsoft Word, Excel and Outlook preferred
Prior administrative experience is preferred
Similar backgrounds include: office clerk, office administrator, coordinator, mortgage processor, receptionist

Administrative Specialist Resume Examples & Samples

Administer general office duties (e.g., filing, copy, mail/fax distribution, receptionist)
Prepare various reports, memos and response to inquiries for Dept
Provide support duties as requested for all department functions (reports, special projects, various documentation, etc.)
Conduct special departmental assignments as needed
Must be bilingual English/Japanese
Advanced knowledge of PC applications (MS Office)
Ability to thrive in a changing environment
Ability to manage multiple projects with multiple priorities
A team player with excellent written and verbal communication skills and strong organizational skills
Must have a service-oriented attitude with excellent problem solving and analytical skills
Possesses the ability to work independently, self-motivated, and highly focused

Administrative Specialist Resume Examples & Samples

Performs administrative duties in support of the Infopac report distribution software
Maintains the database by testing, adding, deleting, and modifying data according to requests by users, or by S.O.A. support staff
Provide system administration and support in identifying and resolving various technical issues
Must communicate with the Zeke scheduling administrator to coordinate Infopac batch job additions or deletions, in addition to Infopac library maintenance
Maintains and verifies the Ceridian online time and attendance system for all of ITSO
Handle budget items with Director throughout the year
Ensure all invoices are cross referenced with line items
Responsible for paying all invoices, consolidating status reports and assisting with job descriptions and yearly reviews
Coordinate the installation of vendor-provided updates and new releases
Experience in the Financial Services and Banking Capital Markets industry
Hands-on experience with implementation, configuration and use of the Infopac System, Document Direct reporting system and SHIP software
Knowledge of Citrix, MS Office
Must have a service-oriented attitude with excellent problem solving and analytical skills. Possesses the ability to work independently, self-motivated, and highly focused
Must have strong interpersonal and leadership skills

Administrative Specialist Resume Examples & Samples

Provides project-based support to assigned function or area
Serves as liaison for other departments; resolves basic inquiries regarding department policies and activities
Coordinates meetings and program logistics, including travel arrangements, hotels and catering
Assists with budgets, department databases, and operational reports
May provide administrative support by preparing, composing and/or editing documents & presentations
Maintains calendars, confidential files, and department databases
0-3 years of relevant experience; college degree preferred
Internally motivated individual with a proven ability to work on projects with limited supervision
Strong competency in Microsoft Word, Excel, PowerPoint and Outlook is required
Proven ability to manage multiple tasks with varying timelines
Willingness to learn new skills and competencies
Have a strong attention to detail and be able to take initiative
Must be self-directed and results-oriented with a strong ability to multi-task

Administrative Specialist Resume Examples & Samples

Provides administrative support to the Assistant Vice President for Global Engagement, including: scheduling and coordinating meetings and special events; maintaining calendars; coordinating domestic and international travel arrangements; preparation for meetings and/or presentations; and other related duties
Provides secondary administrative support to the Office of the President and the Global Engagement Office on a wide range of project-based and administrative functions from making copies to greeting and guiding guests through their schedules and assisting with meeting preparations and logistics (including A/V)
Provides administrative support to the President's Office, serving as back-up to the main desk and handling various special projects as assigned
Provides special project support and assistance to the members of the Global Engagement Office, including the Center in Beijing, the Center in Delhi, and the Center in Hong Kong, such as assistance with high-priority meetings, workshops, conferences and special events; preparation of meeting materials and presentations; and other duties as assigned
Processes financial reimbursements and payments. Coordinates complex domestic and international payment requests using epayments, prepares faculty/staff reimbursements using GEMS, creates purchase orders, and places orders when required. Monitors and reconciles expenses for tracking purposes. Prepares internal transfers between accounts and other financial duties as needed
Serves as back-up to the administrative assistants of the Office of the President and the Global Engagement Office

Administrative Specialist Resume Examples & Samples

The primary responsibilities of the Administrative Specialist are to provide general administrative, clerical, and/or secretarial support
Performs routine and non-routine tasks including special projects
May be responsible for scheduling and making arrangements for meetings, for researching and securing requested information, and for researching, compiling and proofing of various reports and studies
May take and/or transcribe confidential or technical information, take and distribute meeting minutes, order supplies, distribute mail, answer phones, respond to customer/client/employee inquiries, and other office administrative duties as required
Interacts with other support staff and departments to gather, supply, or coordinate information
HS and 2+ years related experience

Administrative Specialist Resume Examples & Samples

Intelligence Question Administration
Bachelor’s degree; 5-7 years of experience in administrative roles preferred
Attention to detail, quality, initiative, resourcefulness, problem-solving, efficiency, creativity
Excellent communication and interpersonal skills, remaining calm in a fast-moving environment
Ability to work independently and as a team, across and within teams, with peers and upper-level staff
Superior customer service and organizational skills
Ability to prioritize and meet tight deadlines; adjust and respond to unscheduled events
Proficiency in applications including Word, Excel, PowerPoint, Outlook, Oracle/CRM, web conferencing, content management systems
Willingness to take on new/varied responsibilities/projects

Administrative Specialist Resume Examples & Samples

Support of internal events and general office functions
Support manager during interactions with Headquarters to implement key projects and localize processes
Admin support experience in large corporation
5-6 years relevant experience
Rich knowledge of admin/procurement/facility management
Work closely with manager and leaders to achieve business goals
Ability to work in a high stress and fast pace environment
Strong ability to use standard business software and computer applications(MS Office)

Administrative Specialist Resume Examples & Samples

Assist the business manager in day to day functions
Prepare procurement contractual documents (work releases, subcontracts and purchase orders) as required
Review contractual agreements (master agreements),
Prepare spreadsheets as necessary,
Enter contracts in SAP,
Prepare subcontractor invoices
Review certified payrolls as needed,
Enter contracts in PMIS (Access Based Data System) (Project system),
Review Equipment reports (GUB report (Global User Billing – Equipment Report)
Review contract for contract compliance as needed
4 year degree min - preferred in administration, contracts or accounting field or 6 years of experience in related field, SAP experience a plus, strong communications skills, hardworking, organized, personable, team worker

Administrative Specialist Resume Examples & Samples

Assist with social media scheduling, web updates, grassroots & paid advertising coordination
Provide back end financial support including invoice processing, coding, reimbursements,charges and fund allocation
Customize recruitment and registration materials
Manage data entry and maintain all participant information in C360, Sales Force anddepartment records (personal and emergency info, staff/coach roles, event status,fundraising goals)
Order apparel and supplies
Additional administrative duties as neede
1-3 years experience in a professional work environment
Experience or familiarity with TNT
Campaign is preferred

Administrative Specialist Resume Examples & Samples

Interface with company management
Answer telephones, handle copies, filing, mailing and faxes
Schedule meetings and handle arrangements including conference room reservations, call set-up, catering services and related responsibilities
Coordinate travel arrangements (international and domestic) taking into account internal approval processes for travel, complete expense reports, and obtain approval for payment/reimbursement
Process invoices from law firms using the Case Track system and prepare and submit check requests to accounts payable for other invoices
Communications – electronic/phone/greeting visitors
Input data into various company systems and applications
Establish knowledge of the Office of General Counsel team members, locations, and assigned roles; develop and maintain excellent working relationships and communication channels with other administrative assistants
Prepare charts, Word documents, Power Point presentations and other correspondence as required in support of attorneys
6 years experience as an administrative assistant or equivalent experience
Highly professional decorum and positive attitude, willingness to learn
Self-starter with initiative and independent judgment for assisting team members
High level of proficiency with Microsoft Office products (including Word, Excel and PowerPoint) and the Internet, and ability to learn and use internal IT tools
Ability to stay organized and to manage multiple high priorities; strong attention to detail

Administrative Specialist Resume Examples & Samples

Assist with the drafting of meeting minutes and updates of forms based on decision made at substantive division meetings
Become proficient in placing orders for the products and services which the division requires. This would entail becoming knowledgeable of the systems used to purchase supplies, products and services. Systems currently being used by the customer include eSupply, EARRS and the Products and Services Catalog
Assist with updating division organizational charts, telephone listings, wikis and blogs, ensuring the information is kept up-to-date
Reserve conference rooms for use by division front office management and the various division offices
Archive material that is still required to be archived by sending it to the Archives and Records Center. For material not going to be archived, work to make sure that the material is already in the customer's redaction tool prior to destruction of the hardcopy file
Assist the division with the tracking of ad hoc requests by ensuring that the relevant information is captured in a tracking system (currently SharePoint)
Assist staff officers drafting the division weekly report as necessary to ensure the report is properly formatted and submitted on schedule
Solid senior administrative professional skills
Ability to adapt to changing work requirements and priorities in a deadline environment
Ability to work in a team environment and get along well with people at all levels
Extensive knowledge in the use of MS Office, the Internet, and other internal applications necessary to complete routine and moderately complex tasks

Administrative Specialist Resume Examples & Samples

5 or more years experience as an administrative assistant or equivalent experience; education will be considered in lieu of work experience
Professional decorum and positive attitude
Self-starter with initiative
Proficient with Microsoft Office products, including Word, Excel, PowerPoint and Outlook; Lotus Notes experience a plus
Ability to learn and use internal tools (WebTE, Raytheon Travel Online, etc.)
Ability to stay organized and to manage multiple high priorities in a fast paced environment; strong attention to detail
Experience managing travel arrangements, expense statements, files, and standard office equipment
Excellent English written and oral communication skills
Experience in executive environment
Supply Chain experience

Administrative Specialist Resume Examples & Samples

Proficiency with Microsoft Office Word, Outlook and Adobe. Strong Excel experience preferred
Ability to learn new functions and systems quickly
Ability to exercise discretion and judgement with sensitive information
Team player with superior organizational skills and with the ability to work independently, problem solve, and take initiative
Minimum of high school diploma and 1+ year office work experience

Administrative Specialist Resume Examples & Samples

Provide advanced administrative support to the VP / Chief Investments Officer and the VP’s direct reports; scheduling meetings and conference calls, managing and prioritizing phone messages, correspondence and email
Process expense reports and invoices
Schedule and maintain a challenging calendar of appointments, meetings, and travel itineraries
Determine administrative needs for conferences, meetings, or other related high level activity; assemble and arrange for necessary items
Partner with support staff on an ongoing basis to coordinate multiple demanding calendars, while ensuring that critical meetings are scheduled, and business objectives are met
Take independent action on handling requests; determine the appropriate course of action, intervene where necessary, and act as a liaison between departments
Administer the department record keeping system; ensure that department files are maintained in accordance with company policies and procedures
Draft confidential correspondence, edit documents, and perform other administrative duties
Coordinate support of other assistant in dual reporting organizational structure
Four (4) years of experience
Prior experience as an Executive Administrative Assistant
Prior experience in the banking / investments / finance industry
Ability to work efficiently and effectively in a fast paced, high performance work environment and willingly adjust and accept changes in priority and direction (with minimal supervision)
Strong analytical and organizational skills, with the ability to manage multiple projects simultaneously
Advanced working knowledge of Microsoft Office suite and SAP
Ability to communicate effectively and maintain a high level of confidentiality
Ability to demonstrate accuracy, good judgment, initiative and discretion in business related transactions

Administrative Specialist Resume Examples & Samples

High degree of professionalism required
Ability to manage high volume of work and multiple projects
Familiarity with Supply Chain and A/P functions and procedures
SAP Financial experience required

Administrative Specialist Resume Examples & Samples

Schedule/coordinate unclassified/classified meetings as well as acting as security monitor during meetings
Book international and domestic travel
Processing and tracking expense reports
Coordinate Customer Visit Certifications with point of contacts and make sure they have been received
Registering visitors in Visitor Registration System
Maintain Access Lists for Closed Areas
Initiate shipping memos as required
Order stationary supplies and maintain adequate working supplies
Order all Xerox supplies as well as maintain machines and set up required service calls
High School degree or equivalent with 6 years of experience (or a Bachelor Degree can be substituted for work experience)
Advanced computer skills in Microsoft Office (MS Word, PowerPoint and Excel), including ability to merge Excel into PowerPoint, and the ability to skillfully manipulate Excel itself
Highly organized, with ability to prioritize and multi-task; must be proactive and anticipate actions and impacts
Team player with ability to adapt to continually changing situations and responsibilities
Experience with scheduling conference rooms, booking travel, VARs, Visit Registration and Ordering Supplies
Experience in dealing with customers and ability to multi task
Candidate should also demonstrate attention to detail, have the ability to work independently with minimal supervision and adapt to changes in priorities in a fast-paced environment

Administrative Specialist Resume Examples & Samples

May compose correspondence on own initiative for supervisors review
Sorts & routes department mail
May take/transcribe dictation, either manually or by machine, into appropriate format correcting grammar, spelling, etc
Reconciles invoices & resolves discrepancies
May delegate work to other non-exempt personnel
CLAUSE: Various positions are under review w/ a joint Management/Union review committee for appropriate Union/Non-Union status & this position may be considered a union position or may be converted to a union position at some time in the future. Should this position be determined to be union it will be returned to the bargaining unit in accordance with the Collective Bargaining Agreement
Some business school/college level courses preferred

Administrative Specialist Resume Examples & Samples

Candidates may substitute a bachelor’s degree from an accredited college or university for the required education and experience
Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year to year basis for the required education and experience
1 year experience entering and analyzing the Literacy, Adult, and Community Education System (LACES) data

Administrative Specialist Resume Examples & Samples

Assist the Comptroller to develop, plan, organize and execute Office administrative policies, processes and procedures
Review and advises the Comptroller on the status and effectiveness of existing administrative operations, and recommends improvements
Assist in establishing, evaluating and modifying/adapting departmental administrative processes and measures necessary to accomplish Comptroller goals and objectives
Review reports for administrative accuracy and timeliness
Shall edit and maintains programmatic, technical, budgetary and administrative documents and references
Maintain and ensure approved security practices are applied relative to personnel and document control
Schedule and ensure the efficient conduct of office operations
Maintain staff schedules and manage calendars to accommodate the shifting priorities of the staff
Schedule and facilitate staff meetings and attend other meetings as required/requested by the Comptroller
Coordinate travel arrangements and documentation for the staff
Outstanding written and oral communications
Excellent customer / client service skills

Administrative Specialist Resume Examples & Samples

Prepare, edit, finalize, track and file client service reports, letters, and memos to include financial statements, management reports, proposals, financial forecasts, required communication letters, and other documents
Provide administrative support to the designated practice groups and/or service lines to ensure deadlines are met, while maintaining a positive, collaborative work environment
Produce high quality work in compliance with word processing guidelines and firm standards. Follow-up proactively as necessary
Print, copy, bind, mail client reports, ensuring accuracy and timeliness
Proofread financial statements, valuations and other reports and letters to ensure accuracy, consistency, and adherence to firm standards
Assist with historical file retention and destruction according to firm standards
Develop a specialized knowledge and software proficiency in specific practice groups and/or service lines
Develop and demonstrate a general knowledge of the firm’s products and services. Communicate proactively with associates and clients. Prioritize deadlines as necessary
Maintain flexibility and willingness to assume additional administrative support duties as requested
Assist other administrative staff with overflow work
Requires three to five years of job related experience with a high school education, or less than three years of job related experience with an Associate Degree
An Associate Degree in administrative Support is preferred
Requires intermediate/advanced proficiency in Microsoft Word, Excel, PowerPoint and Outlook
Experience in a professional services work environment preferred
Ability to balance many projects simultaneously

Administrative Specialist Resume Examples & Samples

Schedule, coordinate, and set up meetings and conference calls
Process credit card and cash expenses
Prepare, edit, proofread and create various reports and documents; and

Administrative Specialist Resume Examples & Samples

Able to work with minimal supervision and must have sound judgment
Must be reliable, organized, flexible and detail oriented. A team player
Must-have excellent written and verbal communication skills
Demonstrate high standard of professionalism
Ability to generate charts, tables, memoranda, reports, correspondence and other material with speed and accuracy
· This position is an integral part of a 16-hour per day, 5-days a week operations team
Rotating shift work is required (Week 1: 6AM - 2 PM, Week 2: 2PM - 10PM)
Demonstrated experience with executing assigned tasks to meet objectives
Experience performing work successfully in a collaborative environment with other organizational domains
Current TS/SCI Security Clearance
High School diploma or equivalent (G.E.D); some college, vocational courses an AA degree preferred

Administrative Specialist Resume Examples & Samples

This position assists in performing complex administrative duties of a responsible, sensitive and confidential nature which requires considerable independent action and decision making ability
Serving as the primary point of contact/liaison with the community between the Dean of Student’s Office and students, faculty, staff as well as with other ASU administrative and academic offices, requiring a high level of professionalism
Experience in a high level administrative role within a higher education setting
Demonstrated knowledge of standard office equipment and familiar with administrative practices
Demonstrated knowledge of Microsoft Office (Work, Excel and Outlook), including calendaring activity procedures
Demonstrated knowledge of ASU policies and procedures
Experience maintaining Outlook calendars on behalf of others
Experience planning/coordinating meetings and events
Experience with Peoplesoft and handling time keeping activities

Administrative Specialist Resume Examples & Samples

Maintains contract files
Assist with Task Orders procurement status management
Exercise personal initiative and demonstrate ingenuity in handling support tasks
Review subcontract invoice tracking logs and perform audits of subcontract files
Assist fellow team members in the performance of their tasks as required to satisfy project requirements
Assist scientific/engineering/technical personnel on-site or visiting CES/TS4 facilities as required
High school diploma with some college courses required along with one year of work experience
Possess MS Office software applications knowledge and skills – Word, Excel, and PowerPoint
Demonstrate flexibility, persistence, and patience in accommodating the complications caused by the lack of available components and delivery delays
Must pass drug testing
Travel requirements – Must be capable of traveling throughout the US

Administrative Specialist Resume Examples & Samples

Prepare operational support documentation such as rate calculation profiles, rate setting and compliance review reports, provider correspondence, and various operational spreadsheets
Review and analyze incoming provider cost report submissions, correspondence and other reports to compliance with reporting requirements
Data entry of provider cost report submissions
File and maintain records management systems of provider documents, records, and reports
Perform general office duties such as answering incoming phone calls, ordering supplies, etc
Additional responsibilities and special projects as assigned

Administrative Specialist Resume Examples & Samples

Prepare and track business travel, entertainment and general expense report
Make meeting/entertainment reservations
Prepare attendance and manual log for control/verification purposes
Ensuring New Hires are on boarded with the appropriate equipment and access
Provide telephone coverage, filing, and copying
Proficiency in Microsoft Office Suite, particularly PowerPoint and Excel
Experience in preparing concise accurate reports for management and internal use
Strong inter-personal skills, well organized, flexible
Ability to multi-task is a must
At least 1 year of related experience

Administrative Specialist Resume Examples & Samples

Attends the workplace regularly, reports to work punctually and follows a work schedule to keep up with the demands of the worksite
Greets and welcome visitors, ascertains nature of business, and directs visitors to appropriate person, provide general support to visitors
Answers telephone and gives information to callers or routes call to appropriate official and places outgoing calls
Receive letters, packages etc. and distribute them
Keep offices, hallways, break room, lobbies, lounges, and other work environments clean and tidy
Schedules appointments, gives information to callers, takes dictation, composes and types correspondence, reads and routes incoming mail, and performs other administrative and clerical duties. Prepares outgoing mail
Plans conferences. Composes notices, minutes, and resolutions
Schedules room reservations, meetings and records minutes of staff meetings and makes copies of correspondence or other printed materials
Arranges travel schedule and reservations
Schedules appointments and makes changes to calendar as necessary
Acts as custodian of documents and records
Handles sensitive and extensive confidential information
Prepares memorandums outlining and explaining administrative procedures and policies to co-workers
Directs preparation and filing of documents with government agencies to conform to statutes
Processes a variety of documents, forms and files
Works with word processing, spreadsheet and presentation software to complete administrative tasks
Composes and types routine correspondence and prepares materials for special events such as Newsletters, invitations, guest lists, RSVPs, programs, etc
Completes duties and responsibilities in compliance with company standards, policies and guidelines
Compiles and types statistical and budget related reports, maintains related databases and enters new data
Orders and stocks office and break room supplies as necessary and processes purchase of such items
Supports the values and institutional goals as defined in the Strategic Plan
Coordinate details of company events such as sales conferences, monthly birthday and anniversary celebration, holiday celebration. Monitor event timelines, Calculate budgets, select vendors for event location, catering companies, book talent, including hosts and DJ. Plan decorations, schedule speakers
Works closely with procurement team to maximize buying effectiveness, compile information and analyzes spend to ensure most cost effective vendor choice and methodologies in place
Collect and adjust house allowance for HQ Expat quarterly
Associate’s degree or a regionally accredited college or university
Two (2) years of progressive office experience as a secretary or equivalent
Hands on experience with MS Office
In-depth understanding of office management and daily operations
Ability to handle a large variety of details and to work with all levels of organization
Ability to handle sensitive and extensive confidential information
Strong organizational and time-management skills
Excellent oral and written communication skills in English and Mandarin
Proficiency with use of e-mail, word processing, spreadsheet, database, and presentation software and use of the Internet
Bachelor’s degree from a regionally accredited college or university
Four (4) years or more of progressive office experience as a secretary or equivalent

Administrative Specialist Resume Examples & Samples

Experience in supporting a high-level executive in a fast-paced dynamic environment
Experience arranging travel (both domestic and international)
Experience in work that requires attention to detail and follow through on assigned tasks with limited oversight
Experience using Microsoft Office applications, including Outlook
Evidence of effective written and verbal communication skills including accurate composition, grammar, spelling and punctuation, tact, discretion and judgment
Experience in working for a University for more than three years in a role that has interacted with Presidents, Chancellors, and other high level professionals in academia
Experience in assisting with expense reporting, audits, grant submissions, grant tracking and reports, data collection, and record keeping
Experience in multi-tasking
Experience in taking direction both verbally and via e-mail
Experience in work that required being an agile learner with the willingness and ability to learn to use various technology platforms such as, Zoom, Google Drive, Dropbox and Asana
Experience in working with grants and funders,
Experience in being resourceful, flexible, and respectful of others
Experience in working with diverse staff, in a fast paced environment and meeting hard deadlines

Administrative Specialist Resume Examples & Samples

Takes minutes
May perform desktop publishing
Uses a variety of software to compose letters/prepares reports for executive/manager review
Maintains confidential department files and records
Maintains manager/executives calendar; arranges meetings, conferences and travel itineraries
Interprets policies and procedures in response to inquiries

Administrative Specialist Resume Examples & Samples

Evidence of a Master’s Degree in a related area, such as Higher Education, Business, Math, or Statistics
Experience in the area of career services or career development with particular experience in project management
Experience in managing projects with the ability to communicate with high-level administration and external constituents
Demonstrated knowledge of the principles of exemplary customer service demonstrated through actively listening, acknowledging, and responding to every inquiry; taking ownership and resolving each concern or problem as appropriate; exhibiting professionalism and expertise in every interaction and engaging in professional development to meet expectations for service excellence
Experience in planning, analyzing, and coordinating activities and establishing and managing multiple priorities
Demonstrated knowledge of data management and information technologies
Experience in computer skills with specific knowledge in CSM’s such as Symplicity, Salesforce and advanced skill level in MS Office Suite
Experience working effectively both in an independent and team environment
Experience cultivating strategic relationships and partnerships
Experience working with a group of diverse individuals across a variety of expertise areas in order to accomplish department initiatives

Administrative Specialist Resume Examples & Samples

Coordinate logging, shipping, and retrieval of off-site and archived information (e.g., files, disks, business documents)
Create, maintain and use databases; ensure accuracy and timely reporting
Following established travel guidelines, coordinate travel (e.g., prepare itineraries, assemble supporting documents/work, prepare for cash advances, prepare expense reports)
Maintain office equipment including arranging and following up on service calls (e.g., copiers, fax machines, vending machines, changing toner cartridges)
Monitor, order, stock, and/or maintain sufficient inventory of various materials and supplies for supply cabinets, offices and conference rooms. In addition to standard items, this may include marketing materials, annual reports, brochures, etc
1 year or more office, administrative, business or comparable work experience
Strong computer skills a must

Administrative Specialist Resume Examples & Samples

Preparation and planning of procedures that relate to the division and/or group
Manages the day-to-day operation of the Group Director’s office and calendar, to include scheduling meetings and business (both domestic and international)
Compiles and reviews data and reports relative to purchasing for the division/group
Maintains uniform procedures and standards of operation for the Procurement Department
Maintains in-service training programs to communicate current information and training dates
Provides guidance to department employees and peers when appropriate, collaborating and cooperating with other members of the management team
Exhibits positive courteous behavior with suppliers, businesses, and coworkers
Assists coworkers and those in other departments to successfully perform job tasks and functions when necessary
Follows all safety procedures and practices as established by the Company and regulatory bodies
Word – Highly Proficient
Excel – Proficient
PowerPoint – Highly Proficient

Administrative Specialist Resume Examples & Samples

Maintain a schedule of appointments fora manager or office
Answer telephone calls, direct calls and take messages
Greet and escort visitors
Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications/documents
Arrange for the delivery of outgoing mail/packages with the mailroom
Prepare travel/training arrangements and process travel/training accounting/vouchers for the program office
Perform research and retrieve information from databases and other resources
Assist in ordering supplies/equipment and arranging for office equipment repairs
Perform administrative back up support for other offices
High School Diploma or GED equivalent and 5 to 15 yrs of relevant experience
Must have knowledge of project planning tools such as Microsoft Project
Must possess the ability to communicate effectively with project staff and customers to solve complex issues
Must be a team player, self-motivated, self-starter and a quick learner
Must possess the ability to complete multiple tasks and projects within deadlines
Must have excellent written and verbal communication skills coupled with strong listening skills
Must have strong customer service experience
Must have excellent problem solving, analytical and documentation skills

Administrative Specialist Resume Examples & Samples

Lot 1 (delivery partner: KBR): we will provide programme management, integration and reporting to assure the build of ESN and transition between 2017 and 2019 of users on to ESN including procurement of user devices and upgrade of their vehicles
Lot 2 (user services): is a service integrator to provide end-to-end systems’ integration, manage user accounts, provide user services including public safety functionality
Lot 3 (mobile services): is a network operator to provide a resilient national mobile network
Must have Phycology Degree
GCSE / Level 2 qualification in English and Maths, or equivalent
I.T. qualification (basic / intermediate)
Working within a project management team / environment
Tracking project activities and reporting progress
Working within an environment where there are customer-supplier relationships and commercial complexity
Communicating effectively with stakeholders at a variety of levels
Handling tensions or conflict in project environments effectively
Organising and managing events
Working for public sector organisations
Working on technology change projects
Undertaking survey / questionnaire design (especially web-based), administration and / or analysis
Undertaking document management
Knowledge of psychology or behavioural science
Knowledge of qualitative (textual) data analysis (e.g. questionnaire responses)
MS Excel (intermediate level)
Excellent, accurate written communication
Ability to present information visually in an engaging and accurate way, for example using MS Powerpoint, MS Word or other tools
Ability to analyse information (both numerical and text), draw conclusions and present them to others clearly
MS Visio (basic level)
Ability to learn and assimilate information quickly
A positive, can-do attitude to problem-solving
Ability to work under pressure, maintaining resilience and meeting deadlines
High standards for quality and results
Ability to act on own initiative so solve problems where appropriate, whilst also recognising when it is appropriate to escalate a problem or ask for help

Administrative Specialist Resume Examples & Samples

Prepare various documents which may include invoices, reports, memos, agendas, letters, and responses to correspondence, surveys, spreadsheets, expense reports and presentations
Perform general office duties such as scanning/copying documents, preparing mailings, and support the entire spectrum of staff’s business needs
Assist project work and check for completeness on file reviews
Communicate with providers on missing data
Proof written documents
Make travel arrangements for staff
Maintain calendars for key staff
Assist with organizing and logistics associated with training seminars, learning collaborative meetings, and other meetings

Administrative Specialist Resume Examples & Samples

Experience in using tact and diplomacy in maintaining effective working relationships both internally and externally
Experience in managing multiple high-priority activities requiring considerable coordination and follow through to meet requirements
Experience in Microsoft Office applications (i.e. MS Word, Excel, Access and Outlook)
Experience in advanced proficiency in MS PowerPoint and Adobe Photoshop
Experience with web-based research, including scientific literature, biographies, and science journals
Demonstrated knowledge with medical and biological terminology
Experience performing, analyzing and coordinating activities and establishing priorities
Experience in dealing with a wide-range of topics, including confidential and sensitive information
Experience in problem-solving and decision-making
Experience in organizational skills and flexibility
Evidence of effective communication, both verbal and written

Administrative Specialist Resume Examples & Samples

Must have solid basic office support skills
Excellent organizational
Overall Accuracy
Ability to follow written procedure
Must be able to log onto computer
Send/receive emails, utilize Microsoft Word and Excel
Data entry and creation of document
Professional interpersonal skills, able to work in a team and independently
*Minimum of 5 years’ experience in professional office environment as office support

Administrative Specialist Resume Examples & Samples

Experience providing executive leadership administrative support, including calendaring
Experience using multiple software programs such as: Concur, Sunrise, Advantage, IFAS, PeopleSoft, My Reports, Dashboards, Salesforce/CRM, and Microsoft Office including Outlook
Experience working with diverse staff, in a fast-paced environment and meeting hard deadlines
Experience in arranging domestic and international travel
Experience effectively managing projects or the work of others
Experience in dealing with confidential and sensitive information
Frontline customer service experience
Cover Letter
Resume -- employment information must be in month/year format (e.g., 6/88 to 8/94) to determine length of work experience. Include job title, job duties and name of employer for each position
Three professional references (names, email/addresses and phone numbers)

Administrative Specialist Resume Examples & Samples

Demonstrated knowledge of University policies and procedures
Demonstrated knowledge of HTML
Demonstrated knowledge of Word, working knowledge of Excel
Experience in working work with a diverse group of people
Experience in a wide variety of administrative functions including calendaring, scheduling, and word processing
Experience in dealing with a wide range of topics, including confidential and sensitive information
Experience in tact and diplomacy and in maintaining effective working relationships
Evidence of effective verbal and written communication
Experience providing administrative support for a center or a large project
Experience maintaining web pages, distribution lists, and using web forms
Experience coordinating meetings and special events
Engage in forward-thinking about future scenarios for the industry and the challenges that might arise from them conduct research for innovative solutions to these challenges using multidisciplinary research expertise in a unique multi-campus work environment
Facilitate interchange of ideas and collaboration among academia, industry and government on critical industry issues
Educate the next generation of power industry engineers
Decide

Administrative Specialist Resume Examples & Samples

Candidates may substitute possession of an Associate degree for one year of the required experience
State Government experience
Experience using MS Access experience; PowerPoint or One Note
First and Last Name
The last 4 digits of your SS#

Administrative Specialist Resume Examples & Samples

Demonstrated experience and discretion with handling confidential, sensitive and non-routine information
Previous work experience in a Govt Contractor environment similar to Raytheon
Detail oriented, efficient and able to project a courteous and professional demeanor and attitude
Demonstrated experience planning and organizing schedules and events
Demonstrated experience handling multiple tasks concurrently
Self-starter with initiative and independent judgment
Order / maintain supplies and equipment for the office
Order snacks/drinks for the office café as well as weekly lunches for the staff and customer lunches as required
Support the management of Raytheon and Government owned equipment and assets
Must have excellent verbal and written communication skills, be a team player, and possess good follow-through
Process visitor registrations for outside visitors
Interface with external and internal customers
Support the division with the scheduling and management of phone screens and interviews
Ensure a smooth transition for new hires in the group including IT/telephone requirements and access to shared drives
Coordinate domestic/international travel arrangements and complete expense reports
Must be detail-oriented, timely and responsive, and have the ability to meet deadlines in a faced-paced environment
Demonstrated excellence with Microsoft office suite tools
Demonstrated excellent verbal and written communications skills
Candidate will be required to obtain a Top Secret security clearance
Experience with WebTE, TravelSmart, Lotus Notes, SAP, and Dolphin System a plus
Assisting with the preparation of customer level and internal management reports and presentations
Willingness to learn new skills and work within a changing, dynamic environment

Administrative Specialist Resume Examples & Samples

Takes care of matters that do not require the manager's attention & that fall within department practices, protocols & established policy
Relieves manager of routine administrative detail
Schedules meetings & makes commitments of manager's time based on personal knowledge of manager's workload & current issues of importance
Gathers & assembles files, documents & other information necessary for meetings
Identifies required action & due dates
Uses word processing software to prepare & format interoffice communications, letters, reports, confidential documents, etc., including graphic presentations; may include desktop publishing
Organizes & maintains confidential department files & records
Maintains specialized project references files used by manager & staff
Relieves manager of routine department budget tracking following standard guidelines & protocols
Processes purchase orders & invoice requests
Tracks, monitors & produces budgetary reports
Orders office supplies & arranges for equipment repair
Drafts standard / recurring correspondence on own initiative following standard office protocols for manager's review / signature
This job description is not all encompassing
Minimum five (5) years of secretarial/administrative or comparable experience in complex organizational environments
Business school/college level course work preferred

Administrative Specialist Resume Examples & Samples

Regularly review policies and procedures and make recommendations for modifications to improve services and office administration. Develop and recommend new policies and procedures to ensure the effective and timely provision of services within assigned programs of responsibility
Maintain personnel files. Initiate personnel requests, salary increments, leave requests, terminations, leave records and vacation schedules for all staff. Maintain confidentiality. Coordinate the preparation of personnel and payroll documents for CC staff; ensure that policies and procedures of the Human Resources Office are followed in recruiting and hiring permanent and temporary staff
Responsible for surveillance of departmental budgets. Use ADP and Financial Desktop on-line drivers for accessing budget information. Reconcile budgets each month and prepare monthly report for the directors. Participate in budget forecasting and formulation. Prepare or authorize all requests dealing with expenditure of department funds. Prepare Cost Transfer Invoice to charge for each unit’s goods and services. Establish internal controls to ensure the records are valid, accurate, and authorized
Oversee specialized budgets, determine income needed to cover expenditures for event needs; receive and process checks, and credit card payments and maintain records of income and expenses
Oversee the completion of travel arrangements, process travel expense vouchers, and per diem reimbursement, authorize and sign for budget approval
Oversee the processing of purchase requisitions on line; process printing and physical plant requisitions, authorize and sign for budget approval
Responsible for payroll functions for department. Initiate and update OPUS, OWLS, UW Time Sheets and Time Reporting on-line systems to access and process necessary information. Supervise the maintenance of employee work and leave records on OWLS
Maintain confidential departmental personnel files
Remain current on research and legal activity in the field of disabilities and national trends to guide policy/procedure, development/revision, and recommend improvements in the delivery of services for the office and more broadly across the campus
Supervise daily operations of DRS reception; front office administration. Manage daily, weekly and quarterly appointment and events calendar. Establish and maintain student records and files in DRS office
Hire, train and supervise student employees to assist in completing tasks associated with front office administration and specific accommodation program operations
Understand and appropriately apply, interpret and explain DRS and University policies and procedures, state and federal rules, regulations and laws. Initiate corrective action with approval from Director as needed or required
Accurate typing and proofreading of correspondence and reports
Experience working with groups both as a leader and a follower
Computer knowledge, including ADP on-line, word processing and database management

Administrative Specialist Resume Examples & Samples

Ensure department operates efficiently
Completes operational requirements by scheduling and supporting administrative projects; expediting work results
Analyze and resolve administrative services issues and needs
Ability is required to maintain effective working relationships with others; to handle confidential work; to interpret and handle routine matters in accordance with agency policy; and to follow oral and written instructions
Enrolls, registers members for WebEx, support WebEx conference, conducts post WebEx follow up as required by the department
Maintain Excel spreadsheets/trackers of enrolled organizations
3 years’ related experience and/or training preferred; Associates Degree preferred
Experience with reporting skills, administrative writing skills and Microsoft Office skills
Ability to manage processes, analyze information, and problem solve
Experience managing departmental supplies and inventory supply management and inventory control
Experience with management of WebEx Technology

Administrative Specialist Resume Examples & Samples

Experience in supporting university administrative and executive positions
Experience in managing calendars and organizing complex travel schedules
Experience working in fast-pace environments
Evidence of effective verbal and written communication skills (composition, grammar, spelling, and punctuation)
Experience in creating, composing, editing written materials, preparing correspondence, and reports
Experience in using PeopleSoft, Advantage, Microsoft Office applications, Travel Concur System, Qualtrics, and Survey Monkey

Administrative Specialist Resume Examples & Samples

Manage the Sr. Associate Dean’s calendar and help prioritize commitments. Plan for near-term and future events and needs. Provide timely, accurate information about meeting participants, and meeting purposes. Prepare meeting agendas and communications from the Sr. Assoc. Dean and monitor the progress of assignments to ensure timely completion
Bachelor’s degree or 5+ years of directly related executive administrative experience supporting top-level leaders
Understanding of higher education environment and faculty appointments a plus

Administrative Specialist Resume Examples & Samples

Schedule company-internal meetings and meeting resources (schedule meeting participants, book conference rooms, arrange call-in phone numbers, set-up online and/or video meeting details)
Plan and coordinate special on-site and off-site meetings and events involving multiple external visitor participants and/or internal colleagues from other company locations (book meeting facilities and A/V services, order/prepare meeting supplies, coordinate catering services and menus, schedule group tours and evening events, and arrange for other special needs as required by the meeting sponsors)
Arrange travel accommodations for the GD&O Executive Director, visiting consultants, seminar speakers and other invited meeting guests using corporate online booking tools and procedures
Process travel expense reports for the GD&O Executive Lead
Perform various scheduled and on-demand record-keeping tasks
Order office supplies and other special orders for the GD&O group as needed
Maintain phone contact lists and email distribution lists
Arrange guest office accommodations and other facility provisions for site visitors
Schedule job interviews and arrange travel accommodations for interview candidates
Perform administrative tasks for on-boarding and off-boarding of colleagues, interns and contingent workers following established process checklists
Provide back-up coverage for other administrative personnel that are temporarily out of the office
Lead and/or assist with the planning and implementation of local site-based initiatives and events
2 or more years of administrative experience, including executive support responsibilities
Expert-level knowledge of Microsoft Outlook, Excel, Word and PowerPoint (version 2010 or higher)
Ability to effectively plan and complete work in accordance with stated deadlines
Effective time management skills, can effectively juggle and re-prioritize work tasks as needed
Consistently produces quality work and exhibits strong attention to detail
Open to new ideas and enjoys seeking ways to improve upon current processes
Can easily and quickly learn and adapt to new work processes and new systems/technology
2 or 4-year college degree in Business Administration or similar plan of study is highly preferred

Administrative Specialist Resume Examples & Samples

Providing general oversight for the daily activities of the Senior Director’s office
Managing the Senior Director’s calendar, phone, e-mail, travel and contacts within Outlook
Receiving and screening communications including telephone calls and email messages, and provide assistance using independent judgement to determine which require priority attentions; prioritize, channel, and facilitate communication with staff members, business partners, customers and law firms
Scheduling and coordination logistical details for teleconference/video teleconference meetings
Collecting and preparing materials for use in meeting and discussions
Composing and editing correspondence, PowerPoint presentations, reports and other related documents
Coordinating schedules of other Executives through collaborations, communications and partnership with other Executive Assistants
Attending staff meetings, as required, take meeting notes and distribute to appropriate parties
Organizing and archiving documentation, files and necessary communication for future access
Serving as liaison and point of contact for clients, consultants, and affiliate organizations
Answering questions and resolve or refer concerns by communicating proactively and demonstrating commitment to high quality service; and
Completing other duties and special projects as assigned
High school or equivalent with 6 plus years of experience
In addition to the 6 years of relevant experience, 1+ years of experience primarily supporting an Executive Leader, preferably in a law firm or corporate legal department is highly preferred
Ability to proactively anticipate and identify needs and expectations of department and integrate into work process
Exercise mature judgement and ability to work independently under minimal supervision
Reliable, organized, flexible, detail orientated and prioritize effectively
Ability to work with associates at all levels of management
Professional presence and phone/reception skills
Experience with Outlook
Strong Microsoft Office skills, particularly PowerPoint, Word and Excel

Administrative Specialist Resume Examples & Samples

At least 6 years of higher education administrative department experience or Associate Degree with at least 4 years of higher education administrative department experience or a Bachelor Degree in business or public administration, accounting, human resources, management, or closely related field with at least 2 years of higher education administrative department experience
High level of proficiency with Microsoft Excel and Word
Unimpeachable level of confidentiality and professional conduct
Ability to excel in managing multiple tasks and competing priorities in a dynamic environment
High level of proficiency in Microsoft: Excel - Pivot Tables, PowerPoint, Access and Google: Sheets, Forms, and Docs
Coaching, mentoring, and evaluating staff supervisory experience
Experience in grants management, all phases
Knowledge of University of Michigan policies and procedures
Experience using M-Pathways, Concur, Banner, Marketsite, purchase cards (P-Card), and M+Box

Administrative Specialist Resume Examples & Samples

Process Accounts Payable invoices and Check requests as needed
Provide Documentum support to construction sites, provide troubleshooting tips and tricks
Provide assistance and troubleshoot tools to site resources
Prepare and send monthly reports to clients on safety metrics
Prepare and send monthly resource metrics to WOC Leadership
Coordinate with Houston office on Business Licensing requirements and renewals
Create and maintain travel arrangements and meetings
Arrange meetings and luncheons for projects and teams
Take and distribute meeting minutes as needed

Administrative Specialist Resume Examples & Samples

May perform one or more of the following
May coordinate messages, appointments, and information to callers, file maintenance, department office supplies and mail
May assist in the preparation and control of records, statistics, and reports regarding operations, personnel changes, etc
Administers programs, projects, and / or processes specific to the operating unit served

Administrative Specialist Resume Examples & Samples

Provide administrative support. Keep schedules, arrange meetings, compose correspondence, respond to telephone inquiries, make deliveries and pick-ups of items on campus. Serve as liaison with other departments and external entities. Coordinate activities, exchange information, may research and resolve complex issues. Serve as the frontline communication for all inquiries and visitors to the IUCGH
Assist the development and communications team by managing the database, including arranging mailings of monthly thank you notes, and generating reports. Write basic donor correspondence, proofread all communications for grammar/spelling and content, and input contact reports into the IU Foundation database on behalf of the team. Also, assist with planning annual and special fund raising events
Help to arrange travel plans for Kenyan students and residents coming to IU, and assist IU students, residents, staff and faculty traveling to Kenya on either a program grant or program funds. Help to arrange travel plans for all IUCGH staff traveling internationally or domestically, including submitting for reimbursement and navigating the IU Travel System
Receive and distribute faxes, mail and other incoming deliveries for faculty and staff associated with these programs
Assist with research projects. For example, research and make recommendations for IUCGH purchases. Compile data and produces reports, speeches, and presentations; assist supervisor in researching problems. Assist in compilation of information in writing of grants, helping to type and direct grants when initiated by faculty
Transcribe dictated letters of recommendation for faculty regarding students, other dictation of correspondence, some medical dictation

Administrative Specialist Resume Examples & Samples

Administrative
Contracting Officer
Leasing of Office Space
Relocation/Travel
Occasional travel up to 25% may be required

Administrative Specialist Resume Examples & Samples

4+ years of progressively responsible general administrative/secretarial experience working in a fast-paced, professional organization with extensive, multi-tasking background
Must possess a current TS/SCI Clearance. Strong working experience with Microsoft Office applications (MS Word, Excel and PowerPoint)
Excellent oral and written communications skills—must be comfortable and effective communicating with all levels of customers and employees in person or via telephone and email—must respect confidentiality of subject matter
Must be familiar with event/meeting planning and Calendar scheduling requiring knowledge of Lotus Notes (or equivalent)
Experience with making travel arrangements & reservations as well as expense reconciliation, tracking and reporting
Proactive self-starter with customer service focus and attention to detail
Must be flexible, able to multi-task, possess strong organizational skills with the ability to function in a team environment
Must be able to take direction from multiple team managers, interface well with others and work as a team member
Willingness to work as a team member with other administrative support personnel
High School Diploma or Equivalent

Administrative Specialist Resume Examples & Samples

Organize documents in preparation for declassification review and correctly assign these items to the proper equity holder
Write response letters and other memorandums as requested by the Sponsor that explains the Sponsor's decisions and ensure responses are accurate and comply with federal statutes and Sponsor policies
Manage a high volume of cases varying in complexity
Coordinate intra and inter organizational referrals
Strong interpersonal skills to maintain effective working relationships with team members and customers. Excellent interpersonal skills to maintain effective working relationships with team members and customers as well as the ability to develop good rapport with outside liaisons
Ability to exercise discretion and pay close attention to detail
High School Diploma plus six (6) years of work experience (college semesters working towards a degree will be considered in lieu of experience)
Significant work experience with EO 13526 or EO12958, Freedom of Information Act and the privacy act, with a successful track record of showing initiative and the desire for professional growth, will be considered in lieu of a degree

Administrative Specialist Resume Examples & Samples

Provides administrative support to faculty, including scheduling of meetings, recording and maintaining meeting minutes. Provide administrative support to faculty of Adolescent Medicine including: maintaining faculty’s calendar, scheduling/arranging meetings and conferences; transcribing administrative memos and correspondence of highly sensitive and confidential nature, manuscripts and reviews; and updating and maintaining curriculum vitas and faculty administrative reports. Assist in developing and maintaining department physician on call schedule
Provide direct support for the faculty in Pediatric Adolescent Medicine and serve as departmental liaison for all Faculty. Assist in collection of supporting materials for promotion and tenure for Chairman’s office and provide documentation for faculty e-docs
Greet visitors to office, escort to room or redirect. Accept delivery of packages and distribute. Answer main telephone line for outpatient Adolescent Medicine; handle calls with messages or by redirecting. Serve as liaison for phone calls from pharmacists and referring physicians, clinic personnel, insurance companies and pharmaceutical representatives
Support department by performing other duties as assigned

100

Administrative Specialist Resume Examples & Samples

Be able to communicate clearly and effectively in writing and orally, high attention to detail and follow-through
Must be punctual, honest, respectful, responsible and professional and to be able to maintain confidentiality regarding sensitive issues
Must have outstanding listening, interpersonal, and organizational skills
Must be able to make sound decisions and work independently
Should have excellent time management, typing, word processing, basic computer and software knowledge, and filing skills

101

Administrative Specialist Resume Examples & Samples

Background/degree in a policy or science-related field such as environmental studies
Organizational intuitiveness
Experience working with administrative systems at the University of Washington
Some exposure to the issue of climate change
Graphic/layout skills (good eye) a plus

102

Administrative Specialist Resume Examples & Samples

Utilizing telephony and voice messaging, email, and instant messaging systems or platforms to take clear, concise messages and relays messages or routes calls in a timely manner
Creating detailed itineraries of travel arrangements, meeting times, meal arrangements and car service requirements; and,
Coordinating information regarding passport and/or visa issuance and renewals
Identifying proactively areas of support that are applicable to their customers' needs
Applying consistently business acumen and specialized technical knowledge, including a solid understanding of their customers' support needs and the technology used by the team
Participating actively in knowledge-sharing activities, developing and communicating optimal standard-industry practices within formal and informal networks
Interacting with a global consulting firm?s Lines of Service and Internal Firm Service non-partner clients
Adjusting proactively schedules and keeps internal customers supported aware of changes on a timely and accurate basis
Drafting, proofreading, attaching appropriate documentation and completing work within designated timelines, including proposals and/or presentations
Preparing expenses in an accurate and timely manner, as well as reconciling expense reports and information to business-issued credit card statements
Accepting, picking up and delivering mail and packages on a daily basis and sends mail and packages appropriately through interoffice mail, U.S. mail or express vendor
Reserving rooms, catering, sending invitations and managing responses for events
Maintaining connectivity with the Records Management and Office Services teams
Entering and charging own time efficiently. Demonstrates proven thorough ability and success with working extended hours to meet customer needs and/or requests

103

Administrative Specialist Resume Examples & Samples

Participation as a team member with the Bariatric Medicine department
Computer literate and comfortable with the use of Microsoft applications
Must be comfortable communicating and offering superior cultually sensitive service to patients
Knowledge of Bariatric Surgery
Must be willing to learn details regarding surgery & KP specific process for pre and post surgical candidates

104

Administrative Specialist Resume Examples & Samples

University studies
Residency in Panama
Strong leadership and decision making
Intermediate or Advance English level

105

Administrative Specialist Resume Examples & Samples

Providing logistical and secretariat support including arranging logistics for design workshops with suppliers, taking minutes and actions, assisting on writing, updating or issuing of key documents
Assist the project managers, using the suite of programme management reporting tools, to actively manage, report and record risks, progress and plans ensuring the wider programme processes are adhered to, including finance procedures where required
Set up and maintain key project files, both physical as well as electronic, keeping all electronic files organised in accordance with the Programme Standards
Assist in collation of evidential records for assurance reviews. Manage key board meetings and reporting cycle calendar dates, informing all responsible owners and producers of records for these cycles and following up timely submission of key reports. Assist with any board secretariat duties as necessary
Assist in chasing issue of key metrics or management information for collation into summary reports
Develop proposals to improve the quality of service with involvement from a diverse range of staff, stakeholders or delivery partners
Undertake any other duties pertinent to the successful outcomes of their team’s objectives
The requirements of this position will be varied and the post holder must be flexible, prepared to take on a variety of responsibilities as the team develops and moves forward
Experience of working in a major programme, preferably within Government
The ability to work with diversified teams
Organised, with attention to detail essential to maintain an organised information environment
Excellent communication and interpersonal skills with the ability to communicate in a non-technical manner
Excellent time management skills to enable working across multiple projects and business areas as part of a successful team
Proactive in approach to work, recommending and improving processes to align to the Programme’s information and records policy and procedures
Adaptable and flexible in responding to changing priorities
Prince 2 or equivalent qualification would be an advantage

106

Administrative Specialist Resume Examples & Samples

Handles usual requirements for supplies, property and/or office moves
Advises management and staff in the interpretation and application of administrative procedures
Arranges travel and prepares all travel related documents
Reviews procurement requests submitted to the MERS Chief
Assists with the tracking of the detachments budget
Resolves problems related to office operations

107

Administrative Specialist Resume Examples & Samples

Ability to read, comprehend and follow safety instructions and safety guidelines
Ability to interact effectively with internal and external customers
Ability to write correspondence in English professionally and effectively to all levels of management, peer group and employees
Ability to interact and communicate in English with all levels of the organization effectively and precisely
Ability to multi-task and balance priorities
Dedicated and committed safety leadership and presence
Analytical reasoning and problem solving skills
Intermediate computer skills for data tabulation, analysis and report preparation (Excel, Word, Power Point)

108

Administrative Specialist Resume Examples & Samples

Compose and/or prepare correspondence, memos, graphics, spreadsheets and presentations with minimal oversite
Establishes and maintains files, reports, and other hardcopy material related to departmental operations. Maintain confidentiality of sensitive business and personnel information
May coordinate/schedule cost effective travel and meeting arrangements. Assist in the travel arrangements of visitors traveling to the station including tours, contractors and job applicants
Ensures timely & accurate payments are made for invoices and payroll
Answers and screens incoming calls to provide information and direct calls to appropriate staff. Requires a thorough knowledge of a department and an ability to interpret policies, procedure and practices within the assigned areas. Serves as key information resource and facilitates information flow throughout Pioneer facility
Provides administrative support for field activities and other business needs between departments
Assists in the preparation and maintenance of the department budget and related program expenses
Provides reports as requested
To receive status updates regarding your application, ensure your email filter is set to accept messages from the sender containing “careers” and watch your email regularly
2-3 year of administrative experience
Excellent communication skills (interpersonal, verbal and written)
Able to work well independently as well as with others to complete tasks
Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Time management, records management, organization, and multi-tasking skills
Math and computational skills
Willing and able to work in a variety of environments (plant, warehouse, or outdoor setting) when needed
Ability to handle multiple interruptions throughout the day and complete assigned tasks

109

Administrative Specialist Resume Examples & Samples

Facilitates meetings and plans/executes administrative details regarding the outcome of meetings, trainings, and other activities
Develops and refines briefings, mainly in PowerPoint but may be a mix of media types
Coordinates and tracks all suspenses assigned to organization, ensuring timely submission and requesting extensions as needed; and consolidates, reviews, and submits reports on mission and functional status
Conducts and provides personnel accountability reporting through Manpower Information Retrieval and Reporting System (MIRARS) and other reporting systems
Performs system administration for Automated Time Attendance and Production System (ATAAPS), and coordination of visitor requests and travel requests
Enters and manages Defense Travel System (DTS) travel orders and vouchers
Coordinates moderately complex administrative and/or clerical functions for a project team such as schedules, appointments, meeting and presentation materials. - May perform word processing and related office duties
Applies knowledge of standard project management software tools to maintain current data in systems, generate necessary reports, and track expenses to the project budget
Performs moderately complex administrative functions related to entering information into databases, producing statistical reports, and researching information for presentations
Serves as a liaison between project personnel and the business unit(s) associated with the project
Understands and supports the project's goals, timelines, and critical success factors
Administrative Assistance Support experience
Office suite experience
HS or equivalent + 4 yrs related experience

110

Administrative Specialist Resume Examples & Samples

Successful completion of the EEI Clerical Aptitude Test required
High school diploma strongly desired
3 - 5 years administrative experience desired
Expertise in Oracle ESS (iExpense statement processing, Check requests and invoice processing), eSTARS (timekeeping), and other administrative programs desired
Certified Administrative Professional (CAP) or Certified Professional Secretary (CPS) preferred
Advanced administrative/ secretarial skills. Reliable
Highly efficient. Able to handle pressure and manage multiple deadlines well. Proven ability to initiate, plan, organize, monitor and report on several projects simultaneously
Strong computer skills with proficiency in Microsoft Office (Word, PowerPoint, Excel and Outlook) and other company applications
Exceptional Outlook calendar management skills. Effective judgement and ability to resolve conflicting priorities and adjust changing schedules as needed
Effective listening skills, able to identify and understand customer needs
Exceptional telephone, verbal and written communication skills. Able to interact professionally with executives, clients, management, peers and department personnel
Excellent customer service and interpersonal skills. Able to work with diverse team and support varying styles
Well organized and able to effectively prioritize tasks
Takes ownership. Follows a task, process, or project across departments through completion
Working knowledge of company guidelines, policies and procedures. Deep knowledge of business expense policies and procedures
Demonstrates initiative. Able to access relationships to figure out how to get new things done correctly
Strong focus on accuracy and attention to detail
Able to work with confidential information and maintain confidentiality
Provide general office support to the Director of Sales, Business Systems Manager, and Marketing Communications Coordinator. Ensure overall smooth operation of office
Schedule and plan a high volume of local and out-of-state meetings. Also provide email and phone support
Complete timekeeping. Prepare and process expenses in a timely and accurate manner
Respond to customer requests
Support team projects and events, including Customer Forums, Council Meetings, and other event marketing campaigns
Organize data, produce reports and presentations
Manage/draft correspondence and presentations for internal and external management and staff

111

Administrative Specialist Resume Examples & Samples

Provides support with respect to program planning, policy development and strategy development and make recommendations accordingly
Drafts and prepares various correspondence for review and signature
Supports the development and writing of presentations (including lectures) to internal and external constituencies
Proofs and reviews printed materials and documents for signature
Assists in the management of and response to a heavy volume of email; including reviewing email content, bringing urgent matters to the attention of the Professor and drafting responses to internal and external contacts on a wide variety of topics
At the direction of the Professor, exercises judgment and discretion to respond to inquiries from across the JHU community at all organizational levels, the School (students, staff, faculty), and the external community
Conducts research, compiles, and synthesizes information required by the Professor with respect to projects or engagement with internal or external constituents
Uses various software applications, such as spreadsheets, relational databases, and statistical packages and graphics packages to create, compile, manipulate and / or format data and/or reports
Represents the Professor at meetings and events, as requested
Excellent verbal and written professional communication skills; with the ability to communicate effectively at all organizational levels and to draft logical and well-written electronic and traditional forms of correspondence, meeting documents/minutes, and reports
Demonstrated effective project management skills
Knowledge of office administration, including ability to develop and maintain effective record keeping systems, effective scheduling and administrative support services
Meeting planning and logistics management skills
Proficiency in Microsoft Office Suite; including development of reports and effective methodology for presenting and displaying data and high degree of comfort working with databases
Knowledge and understanding of the academic environment
Must be collaborative with excellent interpersonal and client services skills and the ability to work with a diverse constituency and build solid working relationships across the University
Must be analytical with excellent problem solving and critical thinking skills. Must have the ability to determine the information necessary to research and /or resolve the problem, to identify and collect information, to report on and make recommendations and/or to take appropriate action
Strong attention to detail and accuracy,
Exceptional organizational and time management skills. Ability to work independently and prioritize work effectively within established deadlines and time frames, with the ability to quickly respond to changing needs and to balance competing responsibilities

112

Administrative Specialist Resume Examples & Samples

Management Analysis
Budget and Fiscal
Two full academic years of progressively higher level graduate education or master's, or equivalent graduate degree (LLB, JD, LLM, Ph.D., etc.) from an accredited college or university with a major in social or behavioral sciences or in such fields as business or public administration, industrial management, psychology, labor relations, education; OR
One full-time year (12 months) of administrative experience equivalent in difficulty and responsibility to the GS-7 level in the Federal service. Experience that demonstrates a fundamental knowledge in administrative specialties such as personnel management, travel, time and attendance, management analysis, and budget and fiscal; OR
A combination of graduate education and experience as listed above

113

Administrative Specialist Resume Examples & Samples

Have at least one full-time year (12 months) of specialized work experience that demonstrates knowledge of basic administrative and management principles and practices sufficient to perform highly structured, entry-level work designed to develop broader and more in-depth knowledge and skill to perform higher-level assignments. Experience demonstrates a basic knowledge of personnel management, travel, and time attendance, management analysis, budget and fiscal, and training. OR
A 4-year course of study leading to a bachelors degree or a bachelors degree in any field of study from an accredited college or university; OR
Three (3) years of progressively responsible general experience, one year of which was equivalent to at least the GS-4 grade level in the Federal service or private sector. This experience demostrates ability to: analyze problems to identify significant factors, gather pertinent data, and recognize solutions; plan and organize work; and communicate effectively orally and in writing. OR
Have less than four years of post-high school education in any field of study and less than the specialized experience, but have a combination of the education and experience (i.e., 3 years of post-high school education and at least 3 months of specialized experience).OR
Have less than four years of post-high school education in any field of study and less than the general experience, but have a combination of the education and general experience (i.e., 1 year of post-high school education and at least 27 months of general experience). OR
Have completed one year of graduate education OR possess a masters degree or higher graduate degree with a major field of study in human resources, social or behavioral sciences or in such fields as business or public administration or industrial management, psychology, labor relations, education. OR
Superior Academic Achievement: A bachelor's degree in any major field from an accredited college or university with either: 1) a grade point average (GPA) of 3.0 based on a 4.0 scale; 2) a 3.5 GPA based on a 4.0 scale for required courses completed in a major field of study during the last two years of undergraduate study; 3) class standing of upper third of the graduating class in the college, university, or major subdivision of the college; 4) membership in a National Scholastic Honor Society certified by the Association of College Honor Societies, excluding freshman honor societies; OR
One full-time year (12 months) of administrative experience equivalent to the GS-5 grade level in the Federal service or private sector. Experience that demonstrates knowledge of basic administrative and management principles and practices sufficient to perform highly structured, entry-level work designed to develop broader and more in-depth knowledge and skill to perform higher-level assignments. In addition, experience that demonstrates a basic knowledge of personnel management, travel, and time and attendance, management analysis, budget and financial management, and training; OR
One year of graduate education from an accredited college or university with a major in social or behavioral sciences or in such fields as business or public administration or industrial management, labor relations, psychology, or education or other fields related to the position; OR

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Administrative Specialist Resume Examples & Samples

Uses business software applications (e.g. Word, PowerPoint, Excel) to prepare correspondence, reports, presentations, agendas, minutes, etc
5 or more years of relevant experience
Experience supporting Protection and Control Transmission Engineering Organization for multiple managers
Knowledge of engineering and business software including Projectwise and THOR
Database querying for management reporting for safety, training and timekeeping reports
Demonstrated ability to communicate (both written and oral) in a clear, concise and effective manner
Demonstrated knowledge and experience with Microsoft Office suite applications, with advanced application of Excel and Outlook
Assisting with onboarding and off-boarding of employees and contractors
Experience working with departmental financial reporting
Experience working in a fast-paced, demanding environment with changing conditions
Ability to effectively interface with multiple levels across a department, e.g. managers, supervisors, employees

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Administrative Specialist Resume Examples & Samples

3+ years of experience in office administration
Experience in Microsoft Office and Outlook
Ability to demonstrate strong attention to detail
TS/SCI clearance with a polygraph required

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Administrative Specialist Resume Examples & Samples

Experience working in an administrative office in higher education
Experience with MS Office Applications (Word, Excel, Access, Outlook)
Experience with Blackboard, PeopleSoft (ASU’s student information system), Salesforce
Experience in to detail and the ability to prioritize to meet competing deadlines
Experience in critical thinking/ independent judgment in complex situation
Experience in communicating professionally to faculty and executive leadership professionally
Experience in working both independently, and as a part of a team to achieve common goals
Three professional references (names, addresses and phone numbers)

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Administrative Specialist Resume Examples & Samples

Adding new suppliers/vendors to the KBR system
START tickets for the team with general queries
START tickets for new starters and leavers
Arranging travel and visa if required
Ordering stationary and keeping stock up to date
Typing agreements and amending documents
Printing, copying and scanning
Archive original documents in safe storage
Team Connect – opening new matters and closing matters as well as adding document to Team Connect
Completing expenses for the team
Keeping an up to date record of CPD points for the lawyers and the renewing PLC
Help with admin for Compliance (anti-corruption) work
Practicing Certificates
Opening files
Updating the itinerary and in/out schedule and sending out once a week
Updating the Legal Report and sending out bi-weekly
Trace reports
Organising access
Distributing post and organising couriers
Checking GUB reports monthly
Arranging conference calls
Arranging lunches/teas

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Administrative Specialist Resume Examples & Samples

Review resident files within the time frames outlined in a contract or request assistance should some circumstance prevent a timely review
Communicate with the Compliance Specialist over the telephone and/or email regarding irregular information in the resident files
Communicate in written form regarding the deficiencies found in the resident files and operate the WinDOCS system to insure the timely review of files submitted
Must have excellent written and spoken English language skills
Must have excellent time management skills and a keen sense of attention to detail
Must be organized, thorough, and have good independent thought processes in order to detect irregularities within written documents
Must be able to adjust to multiple demands, shift priorities and demonstrate flexibility
US affordable housing knowledge/experience preferable but not required

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Administrative Specialist Resume Examples & Samples

Good planning and organizational skills
Professional appearance and manner
Proficient in Apple software - iphone/ipad
Good analytical and 10-key calculator skills

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Administrative Specialist Resume Examples & Samples

Meet/Greet clients and guests in busy lobby area
Calendar management/booking conference rooms
Email correspondences
Data entry, filing, faxing
Assist with Badge Access
Light housekeeping duties

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Administrative Specialist Resume Examples & Samples

A minimum of six (6) years professional administrative experience
Demonstrated excellence with Microsoft office suite tools, with a focus on strong MS PowerPoint and MS Excel skills
Demonstrated experience supporting a senior leader in a large organization
Demonstrated experience interacting with senior levels of leadership effectively
Generate charts, tables, memoranda, reports, correspondence and other materials with speed and accuracy
Interface with senior level external and internal customers, as well as the executive support staff
Calendar Management, meeting schedule and coordination with internal and external customers
Status action items ensuring deadlines are met
Candidate hired for the position will need to submit for a Top Secret security clearance. Clearance will need to be maintained while in role
Experience with WEBTE and other Raytheon online administrative tools
Success in a time sensitive environment with performance deadlines
Qualified Six Sigma Specialist Possess professional presence and phone/reception skills
Demonstrated ability to prioritize work within a multitasking environment and stay on top of task deadlines and due dates
Good judgment and take initiative to complete tasks in a self-directing manner
Active Top Secret/SCI security clearance
High School Diploma or equivalent with 6+ year's applicable experience in Administrative Support roles

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Administrative Specialist Resume Examples & Samples

Disseminate information and provide guidance to staff and administrative personnel in subordinate offices for clerical and administrative matters to ensure compliance with procedural requirements and instructions
Review and revise administrative procedures (SOPs and IOPs) and policies for standardization
Train subordinate contractual administrative staff (when necessary) on the standard databases, SOPs, and IOPs
Participate in administrative aspects of mission-essential projects from inception to completion which may include project schedules and reviews, status reports, milestone reviews, and assess cost-benefit analysis for ARL personnel
Facilitate and coordinate procedural issues surrounding projects to include planning and budgeting time, materials, and resources for approval by ARL personnel according to established ARL or Army policy
Create, customize, prepare, and maintain presentations, briefing charts, and documents using computer software (e.g. Microsoft Office Suite), websites, graphical elements, scanned photos, and other presentation materials
Review and modify correspondence for internal consistency and conformance
Maintain and update the calendar of the Government office manager within the specialist’s assigned branch using computer software (e.g. Microsoft Office Suite) by making appointments and arranging meetings, based on the manager’s schedule and current issues
Coordinate and support meetings and special events for the organization to include coordinating all amenities, accommodations, visit requests, and collection of funds
Schedule accommodations for meetings, record lunch requests for meetings with outside guests notify attendees, coordinate Video Teleconference Conference requirements, and handle any other special requirements for meetings/conferences/projects (reserve parking spaces, directional signs, registration desk, name plates, table tents, etc.)
Obtain and deliver read ahead material for office manager’s scheduled meetings and distribute to attendees
Prepare travel orders; arrange travel and lodging arrangements; arrange and coordinate a schedule for visits
Maintain conference room reservation schedules for the purpose of coordinating meetings, visits and appointments
Enter data and maintain office databases such as organizational charts, personnel accountability, travel, training, and budget
Enter and maintain professional data in the eARL metrics database
Serve as records manager and maintain office files in accordance with Army Records Information Management System (ARIMS) for auditing purposes
Collect, review, archive forms (such as leave requests, employee work schedules, and telework applications), and enter data into the timekeeping system for branch chief review
Coordinate, define structure and organize electronic materials, presentations and documents using databases, servers and SharePoint sites
Prepare property turn-ins and requisition orders (including IT Approval System (ITAS) waivers)
Prepare, review and process training requests, travel orders, travel vouchers, conference requests, personnel related documents, and technical report staffing for conformance to policy and procedures prior to the appropriate authoritative signature
Gather and organize completed personnel documents and delivering completed document packages for personnel actions to include civilians, contractors, students, guest researchers, post-doctoral researchers, fellows, etc
Respond to administrative queries and taskers by the established deadline. Keep accurate records of final disposition of each action and inform the respective action officer of results
Receive and screen visitors and phone calls. Professionally answer office manager telephone line, take messages, and refer calls and visitors to appropriate staff
Operate shared office equipment, to include copy machine, scanners, facsimile machine, computers, printers, and shredders, and as needed submit repair requests
Follow standard operating procedures (SOP) and Internal Operating Procedures (IOPs) provided as Government Furnished Information (GFI) at contract award, related to functions such as personnel accountability, security, and safety
Prepare and review correspondence (e.g., minutes, information papers, reports, queries, taskers) for grammatical errors, proper tone, accuracy, clarity, and formatting. Make corrections and retypes as necessary
Utilize existing financial and business systems such as General Fund Enterprise Business System (GFEBS) in roles such as Business Intelligence (BI) Budget Reporter, Purchase Requisition Processor and BI Managerial Reporter to enter data for purchase requests, Military Interdepartmental Purchase Requests (MIPRs) and transfer of funds. Interface with branch, division or directorate personnel to develop and coordinate purchase request information and data needed to execute purchase requests within GFEBS
Participate as a member of Integrated Product Team (IPTs) or groups developing changes or improvements to administrative processes and procedures
Experience using current business management tools and databases such as eARL; GFEBS; Automated, Time, Attendance and Production System (ATAAPS); Defense Travel System (DTS) or any successor systems
Ability to effectively communicate verbally and in writing with internal and external organizations
Ability to interpret and implement SOPs and IOPs

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Administrative Specialist Resume Examples & Samples

Providing advice and guidance to managers and employees on routine matters, cases where precedents or directly applicable guidelines apply or refers the issue to a more experienced worker or the supervisor
Utilizes Microsoft Office Suite and other database applications (i.e. SharePoint sites and automated tracking systems) to functionality complete tasks such as: recording and coordinating work activities, uploading shared data, modifying database information and posting Career Pathing information
Supports website maintenance by updating information or changes in programs as directed
Monitors inquiries received through both Career Track and Mentoring program mailboxes and prepares correspondence to address basic questions/concerns; collects and records Field Office Information received from Career Track Administrators (CTAs)
Works with other staff to prepare for and coordinate conferences and workshops
Prepares information that supports the appropriate interpretations of established DHS, TSA, OLE/FAMS and BMO policies pertaining to all related HR and/or administrative operational issues associated with Mentoring and Career Development programs
Providing high quality customer service to members, staff, and internal parties, and referring complex cases to a more experienced worker or supervisor
Experience demonstrating the ability to analyze problems, gather pertinent data, and recognize solutions
Experience planning and organizing work; and
Experience communicating effectively orally and in writing
Experience demonstrating skill in using computer software applications (e.g., Microsoft Word, Excel, and PowerPoint) to issue reports and track and manage information; and
Experience providing administrative or operations support to management programs or projects

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Administrative Specialist Resume Examples & Samples

Apply working knowledge of technical literature and various style guides, including customer specification to documentation and publication standards
Coordinates documentation received, including the publication of the bibliography of technical reports staff studies and working papers
Provide reference, document delivery, on-line search and referral services
Directs information services
Interfaces with technical professionals in the writing, editing, and publication of various types of documents
Oversee in-house production flow of technical publications
Track and monitor flow of all documents from inception to distribution of final copies
Identify and correct problem areas as they arise
Provide final quality assurance check for all document deliverables
Utilize appropriate computer software for document production
Must have High School Diploma and at least three (3) years of job-related experience or equivalent
Minimum 1 year experience of Administrative Specialist I or equivalent experience
Must demonstrate thorough knowledge of Microsoft applications (MS Word, PowerPoint)
Must be highly organized and have excellent oral and written communication skills in order to interact with ATA personnel and other government agencies at all levels
Knowledge of office policies, practices and procedures
Must have a current US Government SECRET Personnel Security Clearance or be able to successfully complete a U.S. government administered Investigation
Must also be able to maintain a US Government SECRET clearance

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Administrative Specialist Resume Examples & Samples

Possess software applications knowledge and are skilled with a variety of tools and/or databases to create, analyze, and finalize documentation, reports, spreadsheets, and presentations
Responsible for ordering office supplies for the department
Preparing logistics of client visits: rooms scheduled, transportation arranged, etc
Multi-tasking and providing support to multiple team members to complete a variety of assignments
They cross train with others to ensure consistent routines during times of absence and may train others on operational and functional aspects within their scope of responsibility
Excellent written and/or verbal communication skills along with a stable work history
Proficient MS Office Skills; strong with PowerPoint

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Administrative Specialist Resume Examples & Samples

4+ years of administrative experience
Strong computer skills in MS Word, Excel, and Power Point
Experience with handling confidential and non-routine information
Experience interacting with senior levels of leadership effectively
Experience handling multiple tasks concurrently
Attention to detail and ability to work with minimal supervision
Able to anticipate needs and be proactive in resolving difficulties
Excellent customer service skills – demonstrate a professional, positive, and collaborative attitude
Able to communicate well and respond effectively and with good judgment to non-routine requests or situations
6+ years of administrative experience-
Experience working with remote employees and managers
Experience planning and organizing schedules and events
Bachelor’s or Associate’s degree from an accredited college or university

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Administrative Specialist Resume Examples & Samples

Schedules and coordinates complex meetings and special event logistics such as reserving Metro car, securing meeting location, reminding attendees, gathering materials, reserving and setting-up AV equipment, conference call details, arranging catering and is expected to transport and set up materials and equipment at various off-site meeting locations. Manages electronic calendars, compiles PowerPoint presentations, produces and edits documents. Verifies, edits and formats documents, reports and correspondence drafted by technical staff; registers for conferences and events; and coordinates staff retreats
Manages the administrative requirements of reoccurring key division committees, including
Ability to be punctual and maintain regular attendance
Ability to maintain a high performance level of dependability and reliability
Ability to maintain a professional demeanor at all times
Ability to use good judgment in problem solving and communications with staff and constituents
Ability to complete unplanned, urgent and last minute work requests without reassigning current work to other coworkers or delaying existing project/task deadlines
Ability to attend occasional early morning/evening meetings
Advanced experience in meeting scheduling using Outlook
Advanced experience with Microsoft Office programs (Outlook, Word, Excel, PowerPoint) and typing skills
Ability to establish excellent rapport with various individuals including committee members, fellow employees and members of the public
Ability to work well under pressure with routine interruptions while still maintaining strict deadlines; skilled at problem solving
Extensive experience in general office etiquette, policies and equipment
Strong communication skills (written, email and verbal); communicate effectively and professionally with employees, other organizations and the general public, both, orally and in writing
Proactive approach; ability to plan ahead and foresee and resolve issues before they escalate; manage competing priorities
Knowledge of administrative, customer service and problem-solving practices and office procedures
Knowledge of business English, composition, spelling, grammar, punctuation, and proofing
Ability to establish and maintain electronic and manual filing and record keeping systems
Ability to prepare reports, correspondence and records with accuracy
Ability to obtain and hold a Metro purchase card
Ability to fulfill Metro's employee values of public service, excellence, teamwork, respect, innovation and sustainability

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Administrative Specialist Resume Examples & Samples

Schedule appointments and manage calendars,
Coordinate faculty searches,
Manage travel itineraries, book travel, and process reimbursements,
Support promotion and tenure process,
Prepare and publish meeting minutes,
Serve as a back-up payroll processor,
Prepare documents and manage incoming and outgoing correspondence,
Coordinate and plan departmental events,
Maintain all office equipment and supplies, working with outside vendors when necessary,
Assist with website content updates and maintenance

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Administrative Specialist Resume Examples & Samples

Maintain database to monitor Department of Transportation (DOT) compliance, drivers licenses, ridership, mileage, and service hours
Monitor all interactions with accounting department including budget reconciliation, journal entries, invoices to be paid, billing, and money received as contractual and non-contractual revenue
Maintain the purchasing, receiving, and invoicing processes and records
Assist Managers with New and Returning Employee Orientations
Oversee PeopleSoft on a daily basis for time card exceptions and payroll entries for PTO, sick time,
Monitor and audit PeopleSoft Time&Labor for adherence to hours regulations of the DOT and the department
Maintain files to comply with record retention policies
General office and administrative duties - filing, mail distribution, answer emails and phone in professional, courteous manner
Assist the Transportation Manager with all Human Resources matters for the department including paperwork, time and labor issues, payroll, employee housing, trainings, Employee Engagement Survey, etc
High School Diploma or equivalent; College Degree preferred
1 year Helpful
MS Office including Access and PowerPoint, PeopleSoft, Coupa, AIM, The Lift
Fluent in all aspects of English
Must be highly organized and able to communicate effectively with management, employees, guests and homeowners. Attention to detail, ability to meet deadlines, organizational skills, communication skills, ability to work within a team
Familiarity with Department of Transportation compliance requirements

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Administrative Specialist Resume Examples & Samples

Assist and support the Director, Associate Director, Assistant Directors, unit managers, and staff in creating and implementing Department- wide initiatives and programs
Perform a wide range of duties related to the management of special projects within the department
On behalf of the Director, independently respond to requests for information from staff, students, faculty, and members of the general public
Exercising independent judgment, respond to or redirect issues appropriately with departmental staff, faculty, colleagues at peer institutions, University departments, the general public, and officials from professional organizations
Draft, produce, and transmit confidential materials and information including, but not limited to, personnel and legal issues
Organize and coordinate special events hosted by the Director, including the preparation of invitations, development of mailing lists, and production of event materials; making necessary arrangements with caterers and facilities
Manage travel arrangements for the Director and other department staff as needed
Manage Director’s calendar
Knowledge of UW HR and payroll systems

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Administrative Specialist Resume Examples & Samples

Existing DOD clearances preferred
Experience working with and creating databases
Knowledge of SPOT (Synchronized Predeployment and Operational Tracker
Knowledge of required CENTCOM requirements

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Administrative Specialist Resume Examples & Samples

In-depth knowledge of department policies, procedures, and goals as well as administrative support in completing complex tasks
Demonstrated the understanding of basic leadership approaches such as work scheduling, prioritizing and coaching
Demonstrated success applying highest level of secretarial skills
Demonstrated the ability to gain the confidence and cooperation of peers
Demonstrated editing and proofreading skills
Ability to juggle multiple tasks and meet demanding deadlines
Must be self direct and able to take initiative

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Administrative Specialist Resume Examples & Samples

Manage and represent the Division Head and HMC Section Head’s administrative office, including development and implementation of policies and procedures
Oversee facilities and space planning needs for the Harborview Section faculty and staff; collaborate with space planners, facilities and engineering staff, telecommunications and movers to coordinate office remodels
Act as Records Manager for division; continually develop and maintain records retention system
Authorize and reconcile expenditures for the Division and HMC Section office; prepare monthly budget projections; prepare annual reports and analyze expenditures
Primarily responsible for educating HMC section faculty on UW travel policies and procedures; manages travel expenditures
Track and report on budget expenditures for Division and Section events, while executing spending authority for events
Act as the Floor Warden for GIM staff and faculty. Works in close liaison with staff regarding safety and emergency preparedness procedures. Responsible for executing safety procedures during emergency drills and events; Liaison for GIM faculty and medical center emergency training; Responsible for supervision of students and training of daily projects/tasks

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Administrative Specialist Resume Examples & Samples

Demonstrated knowledge of administrative principles and practices
Experience in handling confidential, proprietary and privileged documents and information
Evidence of effective communication skills, both verbal and written
Experience in managing multiple high-priority activities requiring considerable coordination and follow-through to meet requirements
Experience with computers and proficient in using Microsoft Office software (i.e., Word, Excel, Outlook)
Experience in using organizational skills and attention to detail
Experience in preparing presentations, correspondence, reports, or other documents from rough draft, notes, or tapes
Experience in composing confidential correspondence on own initiative
Professional experience in higher education environment preferred
Experience in being proactive and follow through on all tasks to completion
Experience in working independently and as part of a team
Evidence of a professional and positive attitude, collegial team player

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Administrative Specialist Resume Examples & Samples

Responsible for collection, review and dissemination of original new hire paperwork
Scans CCR Employment Application and Consent Form & Disclosure Form and emails to designated Talent Acquisition representative
Serves as local Chain of Custody Coordinator for CCE Drug Test Program

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Administrative Specialist Resume Examples & Samples

Ability to set priorities and handle multiple tasks
Proficiency in Microsoft Word, Excel, Lotus Notes, Workshare Compare and PowerPoint
Ability to follow through and complete tasks
Ability to support multiple members of the department including Senior Officers
Five or more years in a law firm or office environment
Familiarity with legal terminology, including commercial real estate and alternative investments and previous experience in a transactional legal practice is a plus BA, college or associates degree is preferred

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Administrative Specialist Resume Examples & Samples

3+ years of experience with office administration
Experience with Microsoft Office and Outlook
Ability to demonstrate strict attention to detail

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Administrative Specialist Resume Examples & Samples

Assisting with travel administration
Processing invoices and expenses via SAP
Formatting documents and using templates to ensure KBR standards
Support with filing, report generation and presentations
Reception and other duties as required

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Administrative Specialist Resume Examples & Samples

Assist in developing professional-looking and accurate presentations, reports and charts. This will include gathering data from various sources and organizing materials using appropriate medium
Assure timely and accurate completion of various reports reflecting the activities of the HR organization
Assist and coordinate projects for the HR organization
Coordinate printing of HR presentations and manage logistics for meetings, conferences, and speaking engagements
Works well with multiple responsibilities under time pressure
Manage calendars of HR Leadership Team through efficient scheduling and reminders of meetings and appointments; provide related material; maintain current itinerary on a daily, weekly and monthly basis
Complete necessary arrangements for internal and external meetings, schedule needed resources, and coordinate travel arrangements
Demonstrate utmost discretion in the maintenance of confidential and sensitive information
Produce, proof-read, and edit documents that are accurate and have a professional appearance consistent with the high level nature of the work. Sensitive and confidential material must be handled with the utmost professionalism
Interact with both external and internal contacts in written, electronic or face-to-face format politely and professionally
Establish and maintain electronic and physical files pertinent to HR activities and ensure that they are handled in accordance with records management policies and schedules
Maintain strict confidentiality with regard to business information the individual will be exposed to in the course of normal duties
Other duties will be assigned as appropriate

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Administrative Specialist Resume Examples & Samples

Experience in using good organizational skills and attention to details
Experience working effectively in an environment subject to tight deadlines and multiple priorities
Experience in planning, analyzing and coordinating activities and establishing priorities
Demonstrated knowledge of project management and organization practices
Experience in interacting with a variety of stakeholders working as a liaison

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Administrative Specialist Resume Examples & Samples

2+ years of related work experience in an administrative function
Strong attention to detail and excellent customer service skills
Ability to effectively time manage and prioritize multiple responsibilities
Strong organizational, written, and verbal communication skills
Proficient in PC applications including Excel and Word
Provide administrative support as requested; i.e. reports, special projects, various documentation, etc
Bilingual Japanese/English is a plus

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Administrative Specialist Resume Examples & Samples

Operates office machinery such as fax and copier machines
High school diploma plus some advanced training
Five (5) years’ progressively responsible experience in the administrative field

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Administrative Specialist Resume Examples & Samples

Uses a variety of word-processing software to type letters, reports and presentation materials
Maintains supervisor's calendar, arranges appointments, meetings and travel itineraries
Answers telephone inquires, takes and relays messages and greets visitors
Sorts and routes department mail
May take minutes at a variety of meetings; distribute agenda and follow-up materials
May track/monitor budgets, post data to ledgers. Reconciles invoices and resolves discrepancies
Clause: This position may be filled by a candidate at any location excluding 5055 California Avenue and provided the candidate is not backfilling one of the two unrepresented Admin Specialist II positions at the Discovery location. Please use represented Job Code 24115 when posting this position at 5055 California Avenue or to backfill one of the two unrepresented positions at Discovery. Please contact your local HR, Labor Representative, or Regional Compensation Consultant to ensure the position is properly posted
One (1) to two (2) years prior administrative/secretarial or comparable experience required
Prior experience with software used by department
High school diploma/equivalent required
Intermediate arithmetic, reading and writing skills
Word-processing speed: 35 wpm required. Typing must be current within one (1) year. Please contact Human Resources for testing
Strong customer service skills required to communicate with members, department clients and staff
Skills testing as appropriate

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Administrative Specialist Resume Examples & Samples

Spanish Bilingual
Customer service experience
Secretarial or office management experience
Data entry experience

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Administrative Specialist Resume Examples & Samples

Experience in using Microsoft Office software (i.e., Word, Excel, Outlook)
Experience in prepare presentations, correspondence, reports, or other documents from rough draft, notes, or tapes
Experience working in higher education environment preferred
Experience in being proactive and following through on all tasks to completion
Experience in using judgment, creativity and working at a high level of proficiency

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Administrative Specialist Resume Examples & Samples

Uses computer based programs, copy machine, calculator & other related standard office equipment to type letters, reports, correspondence & forms
May compose correspondence for supervisory review
Performs straight data input to prepared spreadsheets & simple posting of information to established ledgers
Sorts & delivers departmental mail
Maintains & stocks department office supplies
CLAUSE: Various positions are under review w/ a joint Management/Union review committee for appropriate Union/Non-Union status & this position may be considered a union position or may be converted to a union position at some time in the future
Should this position be determined to be union it will be returned to the bargaining unit in accordance w/ the Collective Bargaining Agreement
Minimum six (6) months clerical/general office experience, including filing, sorting, records maintenance and formatting standard business letters
Some secretarial training helpful

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Administrative Specialist Resume Examples & Samples

Reads and interprets documents such as safety rules, operating and maintenance instructions, procedure manuals, and service orders
Writes routine reports and correspondence
Minimum 4 years of experience
Ability to perform basic numerical, statistical, and/or financial analysis

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Administrative Specialist Resume Examples & Samples

Answers questions and resolves concerns for internal and external customers
Prepares and maintains customer account records and enters data concerning services performed and payments made
Assists with accounts payable, accounts receivable reconciliation and processing cash receipts/deposits
Maintains positive daily interaction with Service Managers and Technicians to ensure productive interdepartmental relations
Utilizes strong listening and communication skills with customers and employees to answer questions and resolve issues
Assists with creating and updating various monthly management reports
Assist with the purchase of office supplies and equipment in accordance with company purchasing policies and budgetary restrictions
Strong interpersonal and communication skills, both written and verbal
Proficiency in Apple software - iphone/ipad
Ability to handle multiple tasks, be detail oriented and work independently
Accounts payable/receivable, database management, and collections experience
Ability to pass pre-employment screenings

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Administrative Specialist Resume Examples & Samples

Experience in maintaining the calendar for a high level administrator
Experience with computers and proficient in using Microsoft Office software (i.e, Word, Excel, Outlook)
Experience in using organzational skills and attention to detail
Evidence of a professional and postive attitude, collegial team player
Experience using Peoplesoft, Kenexa and Concur Travel

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Administrative Specialist Resume Examples & Samples

70% Administration Assistant work related
Daily management of office cleaner and maintain a good standard of tidiness and cleanliness in general office environment
Daily management of door security systems, office equipment and facility maintenance in Shanghai office and make sure it handled on time
To purchase and order company supplies, which including stationery, drinking water and other office appliances, to ensure all supplies are received at the right time with right quantities and good qualities
Coordinate on office public resource usage and make sure it works properly, such as meeting room checking and office facilities usage management
Coordinate necessary communications with vendors and suppliers. Prepare monthly administrative cost summary and complete accounting section for payment
Sort, classify and store all documents to ensure the easy access by end-user
Keep all secure and confidential company document and information in a proper way
Daily keep and manage company chop to ensure all chopped documents under control
Support and coordinate office renovation if needed
Support and coordinate Shanghai office meeting activities if needed
Some ad hoc projects as assigned by the administration manager
30% Receptionist work related
Receive and answer all incoming calls timely and properly
Greet and guide visitors (clients, candidates and vendors) ensure adherence to building security protocols by checking identification, logging visitors and issuing badges
Handle all incoming and outgoing correspondence including newspapers, magazines, letters, courier bags promptly
College degree or above, major in business administration, English is preferred
3-5 years relevant work experience in MNC
Familiar with MS Office Software including Word, Excel, Power point; knowledge of outlook is preferred
Has passion and energy to improve systems, process and ways of working
Can work under pressure
Knowledge of principle of multi-tasks management and time management

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Administrative Specialist Resume Examples & Samples

Working a 58 hour week
Proficient Microsoft Office suit application especially MS Excel
Proficient oral and written communication
Proficient attention to details
Proficient in organising and filling documents

152

Administrative Specialist Resume Examples & Samples

Assist in planning and conducting studies involving a wide variety of Information Technology (IT) management problems which require the development of new or modified work processes
Conduct Information Technology (IT) management surveys and analysis to adapt changes
Provide management analysis support to technical analysts where management or organizational problems impact mission studies
Prepare written reports and presentations for the organization
Complete Assessment Questionnaire.View Occupational Questionnaire
Knowledge of qualitative and quantitative techniques
Skill in applying project management principles, theories, and methodologies
Ability to communicate in writing

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Administrative Specialist Resume Examples & Samples

Previous administrative experiences
Proficient in Microsoft applications
Ability to achieve deadlines and work as a team

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Administrative Specialist Resume Examples & Samples

Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases
Devising and maintaining office systems
Booking rooms and conference facilities
Using content management systems to maintain internal databases
Attending meetings, taking minutes and keeping notes
Managing and maintaining budgets, as well as invoicing
Liaising with staff in other departments and with external contacts
Sorting and distributing incoming post and organizing and sending outgoing post
Liaising with colleagues and external contacts to book travel and accommodation
Analitical skills
Ability to work effectively in a team
English language - upper intermediate

155

Administrative Specialist Resume Examples & Samples

University degree completed or in progress
Experience on a similar position is desired
Excellent communication skills, flexibility, team-playing skills

156

Administrative Specialist Resume Examples & Samples

Duties: Completes special projects/adhoc reports, including designing graphic presentations as delegated by management
Orchestrates & organizes project meetings, schedules & materials such as agendas, timelines, reports & presentations
Maintains confidential department files & records
Maintains manager/executives calendar, arranges meetings, conferences & travel itineraries
Interprets policies & procedures in response to inquiries
May provide information to top level management, Board Members, etc
Reviews/screens manager/executives mail, researches issues & provides recommendations
Clause: Various positions are under review w/ a joint Management/Union review committee for appropriate Union/Non-Union status & this position may be considered a union position or may be converted to a union position at some time in the future. Should this position be determined to be union it will be returned to the bargaining unit in accordance w/ the Collective Bargaining Agreement
Minimum three (3) years secretarial/administrative or comparable experience
HS diploma/equivalent required
Advanced writing, reading & arithmetic skills required
Ability to respond to top level management inquiries & assemble highly confidential/sensitive information
Strong customer service skills required to communicate effectively w/ all levels of management internal/external
Initiative & analytical ability to research & prepare reports
Proficient w/ software used by the department (i.e., KP Payroll System, HRRT, MS Word, Excel)
Word Processing Speed: 40 wpm required

157

Administrative Specialist Resume Examples & Samples

Maintains accurate payroll records (e.g. enters weekly payroll data, tracks vacation, holiday, and sick hours, provides exception reporting as needed)
Maintains adequate supplies for office use, while keeping within established budgets
Fields and screens incoming telephone calls, letters, and/or visitors, answers routine questions, and furnishes information, when possible, to save the supervisor’s time
Organizes and maintains office files and records in accordance with established guidelines
Opens and distributes mail. May respond with form letter to routine requests
Drafts and types routine letters and memos for supervisor’s review
Gathers, summarizes, and distributes relevant data and information as directed
Schedules appointments and coordinates arrangements for meetings and conferences. Provides logistical support such as room reservations, ordering food, etc
Assists with coordination of special events for the department
Assists department personnel with Travel arrangements and travel expenses
Organizes and expedites flow of work through Supervisor’s office. Initiates follow-up action
Produces a variety of correspondence, reports, and presentations using the appropriate software for word processing, graphics, and spreadsheets
Assists with department budget or expense reports
Ensures office equipment is properly maintained and serviced
Serve as back up for other Administrative professionals during lunch periods and vacations
Minimum of a high school diploma or equivalent required
1-2 years experience in an Administrative role
Thorough knowledge and proficiency with PC software programs e.g., word processing, spreadsheet, database management, Power Point, email, calendar

158

Administrative Specialist Resume Examples & Samples

Implements and coordinates the day-to-day functions that support program or service operations
Participates on small scale projects which require researching issues, information, data collection, and development of recommendations
Develops workable program or service implementation plans
Day-to-day operations – Mail/Check processing, answering/directing phone calls and greeting clients

159

Administrative Specialist Resume Examples & Samples

Experience in managing administrative calendaring and scheduling to ensure optimal use of time for an executive
Experience in being responsible for academic personnel actions, i.e. Promotion and Tenure; sabbatical; faculty searches and reviews
Experience in coordination of events; including catering and arranging equipment
Experience in maintaining effective working relationships in a diversified population
Experience in multitasking

160

Administrative Specialist Resume Examples & Samples

Create, update, and review work, adhering to corporate style guidelines
Manage the flow of communication by fielding telephone calls and/or emails
Schedule meetings, prepare meeting requirements, gather provisions and receive and direct visitors
Make travel reservations, prepare travel itineraries and orchestrate related activities
Scan, fax, file, sort and distribute mail, order supplies, maintain inventories, coordinate equipment maintenance, prepare and retrieve archived information
At least 1 year of experience in an office, administrative, or business setting

161

Administrative Specialist Resume Examples & Samples

Evidence of effective verbal and written communication of English and Spanish
Experience in interpreting and translating documents in English and Spanish
Experience in problem solving and decision making
Experience in using organizational skills
Experience in proactively anticipating requirements and potential problems
Experience in being tactful, diplomatic and able to maintain effective working relationships
Experience in communicating effectively with international research partners across different time zones, cultures and languages
Experience in supporting the logistical needs of international fellows in residence at the center

162

Administrative Specialist Resume Examples & Samples

Orders and Maintains adequate supplies for office use, while keeping within established budgets
Organizes and maintains office files and records in and effective and efficient manner; keeps all office areas neat and presentable at all times
Acts as the contact person for internal and external customers and uses independent judgment to respond to requests for information or to refer more complex requests to appropriate staff members; follows up to ensure issues have been resolved
Handles confidential and sensitive information in a discrete and tactful manner
Makes day to day decisions, requiring knowledge of department policies and procedures
Opens and distributes mail. Responds with form letter to routine requests
Drafts, produces, proofreads and edits correspondence and other documents
Gathers, summarizes, and verifies relevant data and information in spreadsheets and databases as directed; may conduct research
Produces a variety of routine and complex documents, reports, and other correspondence for the department in a timely manner
May design reports, presentations, or correspondence using advanced word processing, layout and graphic functions under Supervisor’s direction
Schedules appointments and maintains calendars for department and/or Supervisor; proactively checks calendar requests and looks ahead to avoid conflicts
Assists in preparing agendas for meetings, organizing supporting documents for meetings, and taking meeting minutes; Coordinates all aspects of Divisional/Departmental meetings
Coordinates and manages special events, including scheduling dates, sending invitations, providing logistical support, catering, ordering supplies and materials
Makes travel arrangements (flight, hotel, rental car, itinerary, etc.) and serves as contact person for attendees. Proactively prepares materials (reports, binders, itineraries, passports, etc.) needed for a successful and productive trip
Assists department personnel with entering travel expenses in Necho
Helps to onboard new employees by arranging workspace, arranging computer equipment, supplies, etc
Processes employee transfers and terminations in a timely manner
Assists with department budget or expense reports; may perform some analysis or make projections about department budgets; produces spreadsheet reports as requested
Serves as a mentor to other Administrative Specialists
2 years of experience in an Administrative role

163

Administrative Specialist Resume Examples & Samples

Support the quality team with coordination of daily inspections requests
Support quality team with document management, including tracking changes to documents, uploading documents and communicating changes to the team. Including uploading the most recent document on the relevant document management data bases
Document Filling

164

Administrative Specialist Resume Examples & Samples

Managing team engagements (TRA workshops, pen/fuzz testing, consulting)
Maintenance of staff availability overview and time tracking
Travel booking and expenses for staff and customers
Planning and execution of Customer Advisory Board meetings: in person & online
Execution of surveys with Customer Advisory Board
Auditing of security incident records
Auditing of Security Vulnerability Monitoring records
Security incident task force logistics
Internal hiring coordinator
Shopper for purchases (SRM)
Sponsorship and other SPoDoM activities
Maintenance of SharePoint collaboration site
Staff project tracking and maintenance
Coordinator for legal and customer document review and other customer requests
Collecting and reporting on Enterprise Risk Management data

165

Administrative Specialist Resume Examples & Samples

Support local Tyler Branch Administrative Tasks
Two or more years related administrative or truck rental experience
Ability to multi-task and manage several projects at one time
Ability to prioritize work load based on changing goals and focus

166

Administrative Specialist Resume Examples & Samples

Provides administrative support to faculty, including scheduling of meetings, recording and maintaining meeting minutes. Provide administrative support to faculty of Adolescent Medicine including: maintaining faculty’s calendar, scheduling/arranging meetings and conferences; transcribing administrative memos and correspondence of highly sensitive and confidential nature, manuscripts and reviews; and updating and maintaining curriculum vitas and faculty administrative reports. Assist in developing and maintaining department physician on call schedule
Provide direct support for the faculty in Pediatric Adolescent Medicine and serve as departmental liaison for all Faculty. Assist in collection of supporting materials for promotion and tenure for Chairman’s office and provide documentation for faculty e-docs
Greet visitors to office, escort to room or redirect. Accept delivery of packages and distribute. Answer main telephone line for outpatient Adolescent Medicine; handle calls with messages or by redirecting. Serve as liaison for phone calls from pharmacists and referring physicians, clinic personnel, insurance companies and pharmaceutical representatives
Support department by performing other duties as assigned

167

Administrative Specialist Resume Examples & Samples

Provides support to all areas of the Bank where service or assistance is needed
Reinforces the application of superior customer service through his or her own example along with appropriate follow through with involved customers and employees
Provides support and guidance to the assigned department, assists regulatory agencies and/or auditors inquiries
Consistently applies superior decision making techniques pertaining to inquiries, approvals, requests as they apply to existing policies and procedures, keeping within assigned approval limits
Assists Executive Assistant and other Bank personnel company-wide on department business to coordinate inter and intra-departmental activities
Skills to include: coordination of meetings, calendars, conference calls, conferences, networking events, luncheons, and catering
Assumes responsibility for special projects, gathers data, and prepares reports for executive management and other personnel
Maintains strict confidentiality of all records and data received and produced
Bachelor’s degree from a four (4) year college or university; or three (3) or more years of administrative assistant experience
Strong work ethic, decision making ability, high attention to detail and exceptional organization skills
Confident written, verbal, and interpersonal communication skills
Ability to work idependently with no supervision while performing duties
Advanced knowledge of MS Office, including Word, Excel, PowerPoint and Outlook
Strong Calendar management skills (utilizing Outlook)
WebEx, Concur, MS Office Suite
Experience supporting executive level
Familiarity with CRM

168

Administrative Specialist Resume Examples & Samples

Manage the logistics for multiple Leadership Teams
Project Team Support for OneNote, SharePoint and complex team meeting calendaring
Support Creative Teams, Diversity & Inclusion, and Scientific Education programs
Create, validate, analyze and report portfolio, resource, and budget data
Track operations logistics, including headcount and organization, external collaborations, and capital
Participate in departmental communications and associate engagement
Develop and maintain a global network within Novartis to become a ‘knowledge node’ to execute tasks and troubleshoot issues that arise
Provide Executive Administrative support to functional Head primarily focused on scheduling and calendar management, T&E, and group meetings and event planning
5-10 years of experience as an Executive Assistant
Demonstrated planning and tracking skills, well-organized, and focused on results, problem solving skills for developing creative solutions
Excellent interpersonal and communication skills, both written and oral. Demonstrated ability to collaborate with scientists as well as executives; demonstrated ability to resolve conflicts in an objective and diplomatic fashion
Proven self-starter that can work independently on continuous improvement initiatives
Drive and passion to learn and grow in role a must
Demonstrated ability to balance multiple priorities, deliver on timelines, and be productive in a fast-paced, quickly changing team environment
Strong analytical and outstanding computer skills. Ability to learn new computer applications (e.g., SharePoint, OneNote, Visio, MS Project) with minimal supervision
Experience working in a global environment and event planning for senior leadership and/or large departments
BA or BS, plus if in a scientific field

169

Administrative Specialist Resume Examples & Samples

Commercial education
Good skills in MS-Office (Word/Excel)
Well-structured and organized individual
Flexibility, willingness to work, sense of responsibility
Quick thinking, self-employed, structured work, flexibility and team spirit
Minimum 4-5 years of progressive general office experience
Oral communication—the individual speaks clearly and persuasively in positive or negative situations and demonstrates group presentation skills
Written communication—the individual edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information
Planning/organizing—the individual prioritizes and plans work activities and uses time efficiently
Quality control—the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality
Adaptability—the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events
Safety and security—the individual observes safety and security procedures and uses equipment and materials properly
Fluent English language, verbal and written

170

Administrative Specialist Resume Examples & Samples

Provide first class administrative and project management support for leaders for which you support anticipating their needs
Serve as the brand ambassador for the leaders and team for which you support through Veritas, escalating and communicating on his/her behalf and serving as a team liaison
Schedule and manage extremely demanding calendar, while keeping the exec highly accessible
Handle highly sensitive information and maintain confidentiality at all times
Prepare PowerPoint presentations and manage excel and other documents as a part of project management duties
Ensure a proper departmental onboarding of all new employees
Interface and collaborate daily with other Administrative staff across the company
Coordinate complex international and domestic travel, accommodations and logistics for leaders you support
Event plan, execute and measure and set cadence for departmental off-sites, meetings and tech events including collaboration with Talent Acquisition team
Initiate purchase orders, reconcile invoices, track budgets, and complete expense reports
Develop an understanding of the department’s operations, culture, policies and procedures
Cover for other Administrative Assistants/Specialists when they are absent
Be highly responsive, may include evening or weekend calls or emails

171

Administrative Specialist Resume Examples & Samples

This is a temporary position with the possibility of becoming a permanent position
Bachelor’s Degree; Degree in Finance, Accounting, or related field preferred
Minimum of 4+ years of work experience in accounting, project management, finance, and/or related areas
Proficiency in Microsoft Excel and other MS software
Strong communication skills and ability to collaborate with customers, vendors and team members
Ability to work independently and multi-task with attention to details, accuracy, and deadlines
Willingness to learn, grow and expand capabilities

172

Administrative Specialist Resume Examples & Samples

Coordinates and prepares Department reports required by various administrative units of the University, including Faculty Assignment Reports, Effort Certification, Academic Activities Reporting, space reports, etc. Prepares rough drafts of correspondence, announcements, meeting minutes, etc. for the Chair; disseminates information to department faculty /staff as appropriate. Maintains current information on University policies and procedures advises faculty and staff on appropriate Departmental, College, University, State and Federal regulations and ensures compliance
Establishing priorities and deadlines to support administrative activities, directives of the Chair, and needs of the faculty regarding their teaching, research and service responsibilities; oversees implementation of teaching evaluation procedures for both professional and graduate courses taught by the Department faculty; oversees the peer-review evaluation process for faculty teaching; oversees preparation of all U.S. Citizenship and Immigration Services requests for J visas, including short and long term scholars, exchange visitors and student interns. Oversees planning and coordination of departmental retreats, meetings, assemblies, seminars and chalk-talks
Advises and implements administrative actions needed to support faculty and staff; coordinates and provides support to faculty members and the Chair for Promotion and Tenure, Sustained Performance, Mid-Term Review, and Salary Pay Plan for Professors. The Administrative Specialist provides quality control review to be sure that documents are complete, error free and in order prior to upload to the On-line Promotion and Tenure system
Responsible for maintaining Departmental web presence; updating information daily, or as needed, for web pages under department control, including individual faculty pages
Ability to work independently, meet deadlines and make decisions
Ability to effectively communicate verbally and in writing
Knowledge of University, HSC, IFAS, and CVM regulations and policies
Ability to collect, evaluate, and analyze data
Ability to prepare correspondence and administrative reports
Ability to coordinate assignments and manage personnel
Knowledge of, and familiarity with, personnel, payroll, international travel, immigration procedures and forms, contract and grants, and professional and graduate education
Knowledge of, and ability to use, computer applications such as Microsoft Word, Excel, Publisher, PowerPoint; Corel WordPerfect, Quattro and Paint Shop Pro; EndNote; Adobe Acrobat, Photo Shop, InDesign and PageMaker; WordPress

173

Administrative Specialist Resume Examples & Samples

Two years at a full performance level performing typing, word processing, or other generation of documents;and
Lead work responsibility or coordination of office procedures
Strong computer skills working with Word, Excel and databases and reporting software such as PORTFOL and/or Salesforce
Must be able to pay attention to detail to ensure accuracy of database management, application review and grant/loan agreements
IMPORTANT NOTICE**

174

Administrative Specialist Resume Examples & Samples

Participate and engage in efforts to further Early Learning Division wide efforts to develop and implement the Equity Breakthrough Team work plans
Have knowledge of and apply tools, such as the Equity Lens, Culturally Responsive Community Engagement tool, etc., to all the work to ensure that the shared vision and mission of the Early Learning Division is clearly articulated in all the work produced
The ability to use a computer for word processing (Word), spreadsheet (Excel), presentation (PowerPoint), and electronic mail
Skill in recording and writing of meeting minutes and proceedings
Excellent grammar, spelling, and punctuation skills
Able to prioritizing work, work independently, and exercising prudent judgment
Ability to concentrate on multiple tasks while receiving phone calls and interruptions
Attach a cover letter that addresses why you believe your background and experience make you the ideal candidate for this position
Attach veteran documentation if you are asking for veteran points. To receive veteran preference points, you must attach appropriate documentation

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Administrative Specialist Resume Examples & Samples

Skill in using policy and procedure manuals, handbooks, or reference material for answering questions
Ability to explain specialized processes and rules to the general public
Skill in making independent judgments and decisions
Ability to multi-task and adjust priorities as needed
Ability to effectively use standard business software such as Microsoft Word, PowerPoint, and Excel and to use the Internet for research and information gathering
Proficiency in Adobe Acrobat and PhotoShop
Embraces and fosters diversity and multi-culturalism in the workplace
IMPORTANT NOTICE *

176

Administrative Specialist Resume Examples & Samples

Excellent customer service experience both in person and by phone
Proficient in Microsoft office (Word, Excel, Access)
Experience using databases to enter and retrieve information
Effective communicator
Confidence and ability to accomplish job functions with minimal supervision
Excellent writing skills- spelling, grammar, and editing/proofreading skills
Administrative support and scheduling expertise for multiple managers
Ability to support and maintain positive relationships with multiple customers
Skill in prioritizing multiple demands and projects with competing deadlines

177

Administrative Specialist Resume Examples & Samples

Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations. OR
An equivalent combination of training and experience
Experience in a real estate office or legal office (transactional firm)
Database/contact management system experience
Strong ability to work with quickly shifting priorities
Self-starter who can bring high levels of production with minimal supervision
Strong ability to engage in process improvement and/or build internal office systems
Experience working with Auto-CAD floor plans
Proficient with Microsoft Office suite, or similar software
Experience with ProLease9 plus

178

Administrative Specialist Resume Examples & Samples

Explaining and interpreting rules and regulations
Customer service experience either in person or by phone
Experience in Microsoft office (Word, Excel, Access)
Experience with court testimony
Recognized for attention to detail

179

Administrative Specialist Resume Examples & Samples

Three years of clerical/secretarial experience which included
Proficient in operating typical office equipment, including a computer, scanner, copier and fax machine
Accurate data entry and typing skills
Proficient using multiple computer programs to compare, analyze, and process information
Ability to handle frequent interruptions and multiple competing deadlines
Experience working with irate or upset customers
Ability to work independently and know when to seek guidance from management when appropriate

180

Administrative Specialist Resume Examples & Samples

Basic knowledge of procedures and techniques necessary to collect, organize and report data in both a narrative and statistical format
Ability to gather and organize data and prepare narrative and statistical reports
Skill in performing a variety of clerical functions at a technical or secretarial support level requiring decision-making within established laws, rules, policies and procedures
Skill in communicating orally and in writing with a variety of people, answering questions and explaining information or decisions, sometimes using specialized terminology
Skill in making independent judgments and decisions concerning a course of action to be taken
Skill in applying and explaining laws, rules, policies and procedures
Ability to develop procedures, systems and forms necessary to complete work and ensure efficient flow of information or delivery of services
Skill in operating a computer terminal or micro-computer to enter or retrieve information

181

Administrative Specialist Resume Examples & Samples

Organizational Skills - Skills, strategies and qualities needed to effectively organize your time, deadlines and productivity. Sequences of routines in all areas of everyday work. They assist in accurately planning the actual projects which must be completed. They prevent inconvenience and difficulties when finishing tasks and duties. The ability to create simple, repeatable processes that allow workflow to run smoothly
Prioritization Skills – The ability to arrange in order of importance a large amount of tasks/projects/workloads that are very similar in impact and urgency. Ability to understand workload and prioritize tasks
Communication and Presentation – The ability to convey information either verbally, in writing, or orally, to a diverse audience, effectively and efficiently. The ability to present information to the same audience in varying ways so that the message is received and understood collectively and uniformly, as intended. Ability to translate and simplify technical information into language that is relevant to business staff (Don't over explain)
Training Skills – The ability to explain concepts simply, facilitate active learning, use creative approaches, and change tactics for varying learning techniques. The ability to take a large amount of information, break it down into simple form and then link individual concepts back to the larger view. Patience and understanding of your audience
Technically Competent – Understand what a database is and how it is used. Understand and be familiar with case management systems. Experience using Web management tools. Ability to learn new software quickly and efficiently
Policy and Regulation Interpretation – The ability to understand the intent of policy and regulation at varying levels (Federal, State, Agency, Division, etc.) and translate it into a variety of VR operations. The ability to separate policy and process
Diplomacy when dealing with difficult people – Skill in dealing with people and situations in a tactful and mindful manner at all times, and conducting relationships for gain without conflict. Being considerate, courteous and compassionate, even in difficult stressful situations with others who do not demonstrate the same skills, in order to move forward with necessary work assigned. The ability to see future needs and business relations; build the appropriate relationships and maintain current relationships from within VR, DHS/OHA, other Oregon agencies, other states, federal agencies, vendors etc. Know when to disseminate information and when communication would cause more turmoil than benefit
Team Player – Active listener participates in discussions in engaging and respectful manner. Reliable, and helpful in team activities and assignments. Cooperative and flexible. Committed to the success of the team and Oregon VR
Leadership without authority – Ability to influence and enlist the support of others to accomplish a common goal. Must be confident and prove competency to gain trust of staff. Open communication, be available and be an active listener. Follow up on assignments and inquiries. Gain respect by being open and honest. Communicate appropriate information, changes, issues etc. for ORCA on regular basis (be consistent). Ability to instruct on appropriate process for requests

182

Administrative Specialist Resume Examples & Samples

Conducts telephonic, written, and electronic communication to GNP patients pertaining to health screenings for GNP quality measures
Monitors patient charts and follows up on incomplete measures
Educates patients on measures that are due related to treatment and procedures
Work in collaboration with other project team members to complete health screenings for all participating PCPs in a timely manner
Maintains all documentation in electronic format and stored on shared network drive or Shellpoint
Works collaboratively to ensure all outgoing mail is sent out in a timely manner
Manages incoming phone calls in a timely, efficient, and professional manner
Proficiently utilizing Electronic Health Records, preferably NextGen EMR and NextGen Patient Portal computer programs to document patient health screening and patient communication
Proactively works with the patient to enroll in NextGen Patient Portal
Completes assigned projects accurately and within the scheduled deadlines
Demonstrates a willingness to learn new procedures, readily accepts new responsibilities, participates as a team player, and contributes to the overall success of the department
Performs job function in accordance with departmental policies and procedures
Reviews own work for accuracy, reasonableness, and completeness before or when due
Notifies Project lead of any supply needs that affect staff performance
Projects an image of professionalism in communication, appearance, and conduct
Be at work and be on time
Follow company policies, procedures and directive
Interact in a positive and constructive manner
Prioritize and multitask
Experience with telephonic and written communication for patient outreach preferred
Two to five years of previous experience in a physician back office preferred
ICD10 and CPT coding a plus
Must possess excellent time management skills to support work on multiple tasks/projects simultaneously
Must be proficient in the use of Microsoft software products, including Excel and Outlook
Must be proficient in use of Electronic Health Records, EMR system, NextGen EHR preferred

183

Administrative Specialist Resume Examples & Samples

This administration takes place both in the production and the test environments
Must also communicate with the Zeke scheduling administrator to coordinate Infopac batch job additions or deletions, in addition to Infopac library maintenance
Administrative support for the deposit team and Corporate Banking Department
Perform complex secretarial and administrative duties involving frequent exercise of independent judgment, initiative, diplomacy, and tact
Support departmental duties including updating and maintaining a variety of reports and databases
Provide data analytics support
Must be bilingual English and Japanese

184

Administrative Specialist Resume Examples & Samples

Administrative / secretarial assistance supporting a team of 20 or more stakeholders
Experience with Microsoft Excel, Word, PowerPoint
Experience with Outlook or similar email/calendar system
Recent work experience using web-based tools for tasks such as order management, system requests, payroll or financial systems
Past experience working with confidential or company private information
Skilled phone and email etiquette with clear message taking abilities and follow through
Past experience in hiring or onboarding new employees within an organization

185

Administrative Specialist Resume Examples & Samples

Degree business management, accounting, or related field
Experience with human resources management
Experience in program administration, budget management and reporting
Experience in grant proposal development and grant accounting
1) Resume/Curriculum Vitae

186

Administrative Specialist Resume Examples & Samples

Understand the basic general terms of the ACPL lease agreements
Assist employees, via phone and email, with various lease questions regarding customer accounts and agreements
Generate standard lease, purchase, and loaner agreements
Maintain and update the database of agreements & corresponding documentation
Assist with administration and processing of agreements and associate changes
Enter and maintain lease data
Create and maintain customer accounts
Generate database reports for data analysis as needed
Initiate minor changes to the Lease Agreement and generate appropriate Amendments for approval by ACPL and customer, with guidance from and under management supervision
Perform other related duties as required
Minimum of 1 years’ experience working with legal documents
Demonstrate attention to detail, accuracy and thoroughness, persistence to overcome obstacles, good problem solving skills, and ability to complete work in a timely manner
Must be proficient in using Microsoft Office Suite - Word, Excel, and Outlook
Ability to make evaluative judgments, resolve discrepancies, & recommend solutions
Effective oral/written communication skills
Must organize/prioritize work, manage multiple tasks and projects, and function effectively as a small-team member
Experience with a PDF editing program, such as Adobe X or Nitro Professional, preferred

187

Administrative Specialist Resume Examples & Samples

Office management skills
Ability to understand and adhere to policies and procedures
College or technical degree preferred or equivalent work experience
Virginia Contraction Associate, preferred

188

Administrative Specialist Resume Examples & Samples

Manage all administrative functions in the Real Estate Services area; this includes but no limited to overseeing annual review process, quarterly representation letters, departmental communications, time-off
Database administration, and departmental supplies
Provide user assistance for the corporate expense reimbursement system to associates throughout the company
Process Corporate American Express credit card applications
Monitor policy compliance metrics, such as on-line booking tool usage and late corporate card payments
Monitor and manage unused ticket credits
Manage Travel Department email database. Respond to traveler questions. Provide high level of customer service
Distribute all Travel Department Communications to company associates
Make travel reservations for various executives
Assist with Corporate Meeting & Event Planning and coordinate all activities for the Real Estate Services area
Requires 2 or 4 year degree with one year of related experience preferred
Ability to work on cross functional teams, multitask, and manage time independently with little direction
Proficient with Microsoft Office Suite (i.e., Excel, Word, Access)
Experience with and/or knowledge of PeopleSoft and running PeopleSoft queries a plus

189

Administrative Specialist Resume Examples & Samples

Oregon Intervention System (OIS) Certification
CPR/First Aid Certification
Semi-professional work attire
Must be able to speak, read and write in English
Ability to type a variety of correspondence, reports, memos, or other information
Perform specialized record processing
Respond to inquiries about specific program information
Operate typical office equipment
Occasional travel to other state offices or conferences
May deal with upset or angry people
Requires independent thinking, time management and strong organizational skills
Occasional lifting and stooping
Filing on a regular basis
Experience providing administrative support to managers, office, or work units
Experience working in a team environment as a leader and a team member
Experience coordinating meetings including recording and transcribing minutes and distribution of materials
Experience updating and maintaining a web site
Experience creating and editing forms and memos
Ability to work with a diverse population

190

Administrative Specialist Resume Examples & Samples

At least two years of experience in a specialized or related area applicable to work performed
At least one year of experience in a supervisory or leadership capacity
Experience running scanning/copying equipment
Experience navigating and using Microsoft Office, specifically Outlook, Word, Excel, Access, and PowerPoint, and other computer applications
Effectively using interpersonal and communications skills including tact and diplomacy
Ability to work effectively with supervision and as a part of a team
Attention to detail, accuracy, and follow through
Ability to have sound judgment to identify and report problems to supervisors and contribute to resolving them
Ability to maintain an established work schedule
Ability to maintain confidentiality of the variety of material that will be handled

191

Administrative Specialist Resume Examples & Samples

Associates (or higher) degree
Strong knowledge and experience with Microsoft Office suite applications, including Excel and PowerPoint
Experience with COMtrac reporting
Experience with NERC GADS (Generating Availability Data System)

192

Administrative Specialist Resume Examples & Samples

Experience with accounting, payroll and/or personnel systems
Experience with project management and logistics
Experience with financial and/or personnel reporting

193

Administrative Specialist Resume Examples & Samples

Two (2+) or more years of experience in administrative support and some analysis, and or operations research
Knowledge of Word, Excel, Publisher, Power Point, and Outlook
Demonstrated experience providing professional support to C-Suite executives
Must be highly skilled in effective internal and external communications with superior experience in written, oral and interpersonal communication skills
Strong ability to build effective relationships with stakeholders, including staff, Directors/Administrators/Executives and external partners
Polished and professional demeanor with a proactive, positive and energetic personality
Demonstrated proactive approach to problem solving with strong decision making capability
Emotional maturity and a proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer service and response
Must have excellent organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Must have the ability to work independently and the ability to demonstrate and exercise effective and appropriate independent judgment
Graduation from college with a major in business administration, healthcare administration, economics, statistics, educational administration, political science, or an allied field
Knowledge of customer service skills, both in person and over the telephone
Knowledge of organization policies, procedures, systems
UCSD Systems: ATS, Travel Link, Infopac, HRS and PPS

194

Administrative Specialist Resume Examples & Samples

Three (3) or more years of Hospital and/or Medical Group experience
In-depth knowledge of Hospital Registration, Insurance Authorization and Billing
Knowledge of ICD-9, CPT and HCPCS Codes
Experience in various computer Applications i.e. including Word, Excel and PowerPoint
Certified Professional Coder in Oncology preferred
Knowledge of PCIS, Admissions/Registration, INFOPAC, IDX, EPIC

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Administrative Specialist Resume Examples & Samples

Skill in analyzing information, problems, situations, practices or procedures to define the problem, identify relevant concerns or factors, identify patterns, tendencies and relationships and formulate logical and object conclusions
Interpersonal skills to establish and maintain cooperative and collaborative working relationships with faculty, staff, residents, students and peers
Skill in working as part of a team, collaboration with physicians and ability to establish and maintain cooperative working relationship
Demonstrated ability to be extremely organized and detailed oriented with effective follow up skills
In-depth knowledge of MS Office (Excel, PowerPoint, Word) and other software tools as needed to resolve information resource issues
Ability to organize workflow and set priorities under competing demands to ensure that the objectives of the Vascular Division's quality program are met in a timely manner
Ability to handle a heavy workload under constantly changing demands and priorities
Create and produce accurate and effective charts, slides and overheads for presentations, papers and other documents associated with the project
Knowledge and ability to comprehend medical terminology sufficient to read, write, and understand diagnostic codes
Demonstrated organizational problem solving, decision making and action planning skills to recognize alternatives and consequences
Ability to demonstrate initiative and adaptability
Ability to establish and maintain effective and cooperative working relationships with other staff, faculty, and residents
Ability to maintain confidentiality and to deal with sensitive situations in a tactful and discreet manner
Ability to read and write English with appropriate spelling, grammar and punctuation
Oral and written communication skills to obtain and convey complex information clearly, concisely and accurately
Demonstrated knowledge of general accounting terms and principles
Demonstrated high-level of personal integrity, discretion, diplomacy and maturity in dealing with sensitive situations
Ability to establish priorities with a diverse workload, short deadlines and frequent interruptions
Ability to interact with individuals of diverse backgrounds
Ability to organize tasks and information in order to facilitate the various responsibilities of the Quality Director/Chief,

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Administrative Specialist Resume Examples & Samples

LimitedDuration:This is a limited duration appointment that will/is expected to end on or before June 30th, 2019. Limited duration appointments are regular status, benefits eligible, with a designated maximum length of service
Representation: This position is represented by the Service Employees International Union (SEIU/OPEU). NOTE: Effective November 1, 2016, SEIU represented employees who are Public Employee Retirement System (PERS) participating members will have their base salary increased by 6.95%. Upon becoming a PERS participating member, SEIU employees pay the employee 6% contribution to PERS
Assist in the development and administration of data systems and procedures for tracking, saving and retrieving GES's program information. Data systems will consist of computerized databases excel spreadsheets; file copies (digital and/or paper) records of transmittal and receipt from permitting agencies and other stakeholders to support program objectives and to achieve program goals
Receive and review section submittals, applications, correspondence, permits and other documents and products from GES units to determine how and where to file both manually and electronically. Often these products and documents co-mingle several disciplines
Accurately store, retrieve and archive documents according to section needs, guidelines, and state policy
Write instructional manuals describing procedures and requirements for use by agency staff
Assist database manager with web and internet content by reviewing, editing, recommending changes for readability, posting
Develop processes, procedures, manuals and systems that support the efficient and effective flow of work, work products and administrative tasks for GES, Develop forms, templates and other products that assist GES in tracking and completing work, and disseminating so GES can deliver products and services in a timely, predicable manner to other sections of ODOT, vendors and contractors
Prepare, process, or edit documents requiring confidential or special handling including personnel actions, position descriptions, recruitment, performance appraisals, invoices, timesheets, financial journal entries, travel arrangements, expense claims, invoices, purchase orders, and distribution of payroll and expense reimbursement checks
Three years of clerical/secretarial experience which included: Two years at a full performance level performing typing, word processing, or other generation of documents and lead work responsibility or coordination of office procedures
Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience
No substitution will be made for the two years at the full performance level
Note: Member-1 copies ofDD214s typically do not include character of service and are usually not acceptable
For questions about the job announcement, call Kris at 503-986-3774
For technical help with your login or online application issues, call 1-855-524-5627 from 6:30a to 5:30p PST M-F by leaving a voicemail. It may take up to 24 hrs to receive a response. If you do not receive a response after 24 hours, you can email Technical Support at support@governmentjobs.com
Application
Supplemental Questions
Veteran's Documents - If Applicable

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Administrative Specialist Resume Examples & Samples

Assists the Administrative Clerks in creating and standardizing processes and procedures to improve efficiencies. (5%)
Collection and distribution of daily mail for the Directorate. (5%)
Performs other duties as assigned. (5%)
High school degree or equivalent Experience
Proficient using Microsoft Word, Outlook, Excel and working knowledge of Access
Must possess an active on-base and/or Kuwait driver’s license
Must be able to acquire a NAC and maintain a Smart Card
3-5 years’ experience required
Must be able to effectively work autonomously and be proactive in daily duties or issues that may arise
Must be able to read, write, and speak fluent English
Solid, working knowledge of Microsoft Office, Word, Outlook, Excel and related plug-ins to these programs
Must possess a Professional demeanor and be able to work effectively with all levels of employees, including top, middle and other supervisory levels of management
Exercise direction and good judgment; possess high-level organizational and planning skills
Ability to communicate and understand English orally and in writing
Must possess an advanced level of computer skills in the use of creating spreadsheets and knowledge of Word, Excel, Power Point, and Outlook

198

Administrative Specialist Resume Examples & Samples

Two years of experienceas an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations
Administrative support and prioritizing project for multiple managers
A copy of the DD214/215 for the five (5) point preference
OR A copy of the DD214/215; AND a veteran's disability preference letter from the United States Department of Veterans' Affairs for the ten (10) point preference

199

Administrative Specialist Resume Examples & Samples

Track, monitor and run reports for leave requests and leave balances
Monitor and confer with staff and vendors to resolve invoicing concerns and discrepancies
Monitor multiple electronic mailboxes daily to track emails and documents; coordinate and communicate information to appropriate staff
Provide training and guidance to temporary administrative and clerical staff
Ensure procurement records are accurate and complete
Coordinate office processes, procedures, and duties with other administrative staff to ensure adequate coverage and timely delivery of service
Create and maintain various desk manuals
Maintain accounting of total invoices billed and paid against work order contracts, price agreements, and small contracting program payments
Use accounting tool to enter invoice payments and to confirm expenditure account status prior to entry in the system
Review coded invoices for errors and completeness
Various administrative duties such as maintaining filing system, inventory equipment, and coordinating travel
Three years of clerical/secretarial experience which included two years at a full performance level performing typing, word processing, or other generation of document. AND
Note: Courses or training in office occupations or office technology may be substituted for up to one year of the clerical/secretarial experience. No substitution will be made for the two years at the full performance level
You must have and maintain a valid driver license and an acceptable driving record or be able to provide an acceptable alternate method of transportation
The work experience and/or education sections of your application must clearly demonstrate how you meet the minimum qualifications listed above
Complete the supplemental questions
Veteran's documents attached to application, if applicable

200

Administrative Specialist Resume Examples & Samples

Experience collecting, maintaining, organizing and reporting data in both a informational and narrative format
Experience providing administrative support for stakeholder/rules management meetings including recording outcomes, transcribing minutes, and distributing materials
Experience using spreadsheets, document and reporting writing software
Experience responding to multiple inquiries regarding routine and non-routine issues and providing excellent customer service
Experience remaining productive and taking initiative for tasks with little direction from others
Experience drafting rule revisions and preparing documents for rule hearings and rule filing
Experience interpreting statues and rules

201

Administrative Specialist Resume Examples & Samples

Proficient in reading, writing, and translating Spanish
Understanding of unclaimed property program
Must be able to communicate well with the public and provide excellent customer service to all members of the public; and
Experience reviewing applications for correct data and taking appropriate action
If you are offered employment, the offer will be contingent upon the outcome of a criminal records check
A copy of the DD214/215 for the five (5) point preference; OR
A copy of the DD214/215; ANDa public employment letter from the United States Department of Veterans' Affair for the ten (10) point preference

202

Administrative Specialist Resume Examples & Samples

Collaborate with technical authors to process documents (e.g. assays, protocols, reports, etc) through final review, signature and archiving
Use document management electronic systems for formatting and editing including version control, coordinate document review, and circulate documents for signatures before sending to partner groups for regulatory submission and archiving
Adhere to internal standard operating procedures (SOPs) and/or other regulatory requirements
Provide expertise and participate in the management of controlled document templates for Laboratory Sciences and assist with coordination and implementation of document authoring/review tools
Arrange travel accommodations for visiting consultants, seminar speakers and other invited meeting guests using corporate online booking tools and procedures
Order office supplies and other special orders

203

Administrative Specialist Resume Examples & Samples

Administrative and technical procurement experience in processing high volumes of complex documents in a fast paced, deadline driven environment
Strong customer service skills, including troubleshooting problems and demonstrated ability to work with diverse groups of customers in person, e-mail, and via telephone
Demonstrated proficiency in researching financial and contract records and electronic databases, Excel workbooks and data management with electronic databases
Demonstrated ability to create written responses, and design reports using own initiative and good judgment
Working knowledge in developing, managing, creating, and preparing specialized reports
Skilled in the use of personal computers, including intermediate-level skills in Microsoft Excel, Word, Outlook, and the internet
Provide daily support to both internal and external customers
Help support continuous process improvements within P&P
Have the ability to take initiative to complete necessary tasks or improvements and hold yourself accountable for producing timely, high quality work product under tight deadlines, while maintaining composure
Be highly detail-oriented to prevent errors within the team
Possess the ability to work independently with few instructions and little supervision
Exhibit strong customer service skills, and the willingness and ability to troubleshoot problems as they arise
Prioritize work to manage multiple time sensitive projects and meet quick deadlines
Quickly and effectively integrate new information and skills to enhance personal performance or the performance of the team or department
Work collaboratively with your team to build relationships with a wide variety of work-groups, including customers, peers, consultants and contractors in a courteous and professional manner
Communicate clearly and succinctly with a wide variety of audiences in varied communication settings
Experience in processing high volumes of complex documents in a fast paced, deadline driven environment
Demonstrated experience using Adobe Acrobat Pro
Advanced skills in Microsoft Word, Excel, Outlook and the internet
Experience in a Lean environment to support process improvements

204

Administrative Specialist Resume Examples & Samples

Minimum six (6) years of experience in office administration
Proficient in MS Office and MS Outlook
Ability to develop briefing materials
Excellent writing skills and ability to communicate effectively, and briefing senior officers

205

Administrative Specialist Resume Examples & Samples

Broad understanding of community public relations
Ability to work amicably with a diversity of people and issues
Ability to be aware and sensitive to the problems and interests of individuals who may be seriously ill or disabled and from diverse ethnic backgrounds
Knowledge and experience with reviewing applications for program services
Experience in interpreting laws, rules, or regulations
Effective communication skills, both written and oral
Ability to coordinate human and technological resources to meet the objectives of the program
Ability to work in a team environment with excellent team player skills, including the willingness to collaborate, share information, and contribute to the team's success as needed
Must have knowledge and experience in business software including Outlook, Microsoft Word, and desktop publishing as well as have a working knowledge of SharePoint and database structure
Previous experience working with databases, Excel, and PowerPoint
Typing is required
Experience understanding state, local and federal government systems and operations

206

Administrative Specialist Resume Examples & Samples

Interpersonal skills sufficient to interact appropriately and effectively with faculty, staff and trainees
Skill establishing priorities that accurately reflect the relative importance of job responsibilities and meet deadlines
Skill in listening perceptively and reasoning persuasively sufficient to resolve issues and concerns and to making recommendations as appropriate
Computer knowledge including but not limited to, creating documents in word, spreadsheets, Internet and database applications, sufficient to produce reports and correspondence, and to oversee web-site maintenance
Skill working independently within a collaborative team environment, and following through on assignments with minimal direction
Knowledge and experience working with University Employee Database system (EDB) sufficient to prepare complex academic trainee actions accurately and in a timely manner preferred
Demonstrated ability to work with sensitive and confidential information
Demonstrated ability to learn and/or adapt to new systems
Ability to write clearly and effectively

207

Administrative Specialist Resume Examples & Samples

Direct and assign support staff to ensure adequately trained backup available for day to day support functions
Develops customer service goals and support staff procedures to meet those goals; assists in implementation of internal forms, procedures and controls
Monitors customer service performance and assists in responding to customer inquiries and complaints
Facilitates support staff meetings, discussions and training as needed
Maintains orderly and clutter free reception areas as viewed by the public
Consistently treats customers, stakeholders, partners and coworkers with dignity and respect
Control and monitor negotiable instruments, including Oregon Trail cards, bus tickets, SPOTS VISA purchasing cards, revolving fund checks and cash receipts
Perform receipting and depositing of client pay-ins, adult foster home fees and other monies using SFMU receipting system and DHS 29 receipts
Input Special Cash Pay (437s) and Medical Transportation Requests (409s) into DHR systems
Facilitates RACF Sub-Administrator function
Oversee purchasing, contracting and accounts payable of supplies, equipment and services
Maintain and monitor inventory control of supplies and equipment
Monitor operation and maintenance of state vehicle pool
Oversee telephone, printer and computer installations, services and maintenance
Oversee central file room, document filing, retrieval and retention control for all client files
Coordinate facilities services and problems with Douglas County facility staff
Coordinate all recruitment, hiring and classification activities with DHS/APD
Act as resource for personnel, payroll, workers' compensation, safety, employee benefits, employee assistance programs and travel claim reimbursement
Provide new employee orientation from new hire packet and all DHS general and administrative policies and procedures
Prepare annual employee evaluation packets for Program Manager and Supervisors
Control and monitor payroll functions, timekeeping, leave requests, Random Moment Sampling System work allocation requirements; distribute paychecks
Maintain all personnel files including medical, FMLA, payroll related reports, and recruitment files
Knowledge of programs that assist and advocate for the elderly and disabled populations
Experience reviewing applications, documents or forms for accuracy and compliance with regulations and guidelines
Experience working with confidential and sensitive information
Experience working in an electronic environment
Experience answering telephones
Willingness to work as a team
Experience using software applications such as Microsoft Word, Excel, and Access databases
Customer service experience. Ability to handle hostile or angry customers in a professional manner
Experience with a work environment that is high paced and requires meeting tight deadlines
Ability to multitask efficiently and productively

208

Administrative Specialist Resume Examples & Samples

Conference room scheduling
Event planning coordination
Office supplies management
Site communications support
Weekly report support
Marketing media support
Managing phones for leadership team members
Arranging travel for leadership team members
Coordinating visitor requests through VRS
Scheduling and coordinating phone screen and on-site interviews with TA and hiring managers
6 years of experience in an administrative support role
Proficient in the use MS PowerPoint, Excel and Word
Solid verbal and written communication skills
Must be reliable, organized, flexible and detail oriented
Demonstrate a high standard of professionalism
Experience in managing phones, calendars and reports for leadership team members
Experience in event management as well as hosting customers and senior leaders
Background of support in a DoD / or government defense contractor environment

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Administrative Specialist Resume Examples & Samples

6+ years of related work experience
Strong interpersonal skills and strong written and verbal communication skills
Professional, positive, and collaborative attitude
Ability to work with remotely located staff
Demonstrated experience in maintaining a high level of confidentiality
Strength to function effectively with minimal supervision to prioritize and accomplish multiple, time-constrained tasks in a fast-paced and dynamic environment
Aptitude to respond with good judgment to non-routine requests or situations
Capability to provide effective customer support to team members, employees, and candidates through reliable, quick and accurate problem resolution. Resolve requests while maintaining composure and escalating as appropriate
Ability to obtain DoD Secret Clearance within 1 year of hire date
Prior experience in supporting a defense, aerospace, or intelligence community business area
Working knowledge of Microsoft Outlook, Sharepoint, & SAP tools
Direct experience working within an operational business unit and/or a business development functional environment
Active DoD Secret Clearance

210

Administrative Specialist Resume Examples & Samples

To be the first point of contact for: all incoming calls, faxes, visitors, suppliers and customers. The office administrator will be responsible for transferring phone calls and routing voice messages
Manage incoming mail by collecting it daily and distributing to employees. Will also be responsible for outgoing mail by preparing postage requirements and mailing through appropriate services
Book travel arrangements when necessary by using online system
General office management, including serving as contact and communicator for facilities matters, ordering and maintaining office/kitchen supplies, shipping/receiving, equipment maintenance and vendor relations
Coordinate with corporate facilities in planning and designing space requirements and ordering furniture and office equipment
Liaise with IT on ad hoc issues and day-to-day requests of colleagues
Update email groups; provide office related communications (e.g. parking, changes in office etc.)
Organize and coordinate internal events, like quarterly events and training
To be responsible for health and safety for the office, and fire evacuation procedures
Process of VISAs for new employees, renewal for existing employees, cancellation for the ones who leave the Company, VISA’s for guests, etc. (These tasks can’t be done remotely)
Superior diplomatic and mature minded approach to business
High work standards and ability to handle confidential information sensitively in a highly professional manner
At least 2 years relevant experience
Ability to read, write and speak English fluently
Advanced computer skills with a variety of software tools including MS Office

211

Administrative Specialist Resume Examples & Samples

Demonstrated proficiency with Microsoft Office Suite and working knowledge of all applicable computer software or ability to learn them
Demonstrated strong verbal, written and interpersonal skills along with the ability to effectively interact with a diverse group of administration, faculty and students
Demonstrated strong customer service and interpersonal skills
Demonstrates the attributes of a team player across multiple levels and departments
Must be able to work independently, prioritize and organize work
Must have the ability to meet simultaneous deadlines, handle confidential materials, manage time effectively and use good judgment
May be responsible for coordination of projects and assists with report preparations, proposal development, and creation of presentations

212

Administrative Specialist Resume Examples & Samples

Applies agency laws, rules, regulations, policies and procedures in maintaining and processing agency information
Creates official agency word processing documents; creates and maintains agency databases typically using Access or similar software packages; creates and maintains spreadsheets; creates original presentations using software packages
Serves as a liaison with the public, clients, agency staff and others to exchange information and explain agency services, laws, rules, regulations, policies and procedures
Assures effective coordination of operational functions
Establishes tracking and monitoring systems and conducts follow up to ensure effective resolution of matters
Obtains, organizes and drafts technical and administrative material necessary for public information or departmental use. Collects and compiles data to prepare reports and provide supporting documentation
Analyzes routine operating practices and procedures and makes recommendations to ensure smooth and efficient office operation
Maintains and controls data and/or filing systems to ensure effective, accurate and easily retrievable documentation of operations, program and project activities
May oversee or supervise lower level employees
One year experience in coordinating office activities such as planning/coordinating meetings or conferences; tracking workflow and follow up; composing meeting notes; directing clients/customers; explaining services to the public and customers/clients; establishing or maintaining filing/record systems
One year experience in document processing which includes reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies and procedures, resolve deficiencies, interpret information, and track and monitor activities
One year experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data
One year experience in using standard computer software programs for word processing, spreadsheets or databases

213

Administrative Specialist Resume Examples & Samples

Assist with collection of required documents as per contract requirements
Follow established procedures in evaluating compliance with company standards, processes, and policies
Follow-up with clients and/or applicants to collect necessary information and carry out assigned tasks as requested
Record information as directed
Research and locate via the web needed information
Ensure the submission of applicant file is followed and completed as per contract requirements
Data enter all results and/or applicant information
Quickly uncover remedy discrepancies with submitted information
Assist in general administrative responsibilities of department

214

Administrative Specialist Resume Examples & Samples

Experience working with fiscal management
Facilities management experience
Experience with sponsored program and grant administration
Experience at an institution of higher education

215

Administrative Specialist Resume Examples & Samples

Experience coordinating support staff
Experience tracking expenditures and data
Possess good organizational skills and the ability to manage multiple projects
Experience using Microsoft Word, Microsoft Excel, Microsoft Access, Outlook
Experience using Microsoft Outlook to schedule meetings
Experience with meeting preparation duties/tasks
Experience assisting clients or customers over the phone, in person and in writing
Experience with attention to detail
Possess analytical and problem solving skills
Experience with correcting writing errors, grammar and proofreading documents
Experience with policies, rules & procedure
Possess good communication skills; interpersonal, written and verbal
Experience performing administrative support for projects or programs involving information research, data collection and reporting of pertinent information
Experience providing administrative support for multiple managers
Experience processing personnel and payroll documents

216

Administrative Specialist Resume Examples & Samples

Knowledge of general office policies, practices and principles
Working knowledge of Microsoft Word, Excel, Access, Outlook and the Internet
Knowledge of operation of standard office equipment that may include computer, printers, calculator, photocopier machine, fax machine, and multi-line telephone
Knowledge of proper English grammar, usage and spelling
Organizational skills and strong attention to detail
Strong interpersonal and human relation skills
Strong customer service skills – in person and via telephone (discretion, patience, etiquette, and professionalism, toward the public and fellow employees
Skill in following oral and written instructions and following through on assignments
Skill in prioritizing and handling different tasks and workload and interruptions effectively
Initiative and accountability skill for work product or service
Ability to complete tasks timely and meet deadlines
Ability to adapt to changes in workload demand
Ability to file alphabetically and numerically as well as enter data
Ability to have predictable and reliable attendance
Ability to operate motorized vehicle
Two (2) years of full-time office experience performing comparable duties as listed above
Experience working in a construction-related office environment

217

Administrative Specialist Resume Examples & Samples

Financial Stewardship of office and medical equipment through appropriate JIT ordering and reconciliation processes
Assisting & Maintaining UFHC Administrative Policies & Procedures
Work collaboratively with lead to oversee Call Center
Medical Record requests and uploading data to EHR
Assist in enhancing patient care and staff experience, decreasing expenses, and enhancing revenue
Work collaboratively with other administrative and clinical team members to meet or exceed organizational goals
Understand the overall function of Patient Services (referrals), Front Desk (Insurance Verification, Co-Pay collection, Denials), Back Office (HEDIS, RAF Scores), Correspondence Unit (HIPAA and all laws governing protected heath information, 80% of the most common forms utilized), Call Center - internal PAC line and operations of the Patient Call Center (PCC)
Excellent organizational skills and ability to prioritize assignments
Ability to communicate professionally and effectively with high level professionals including physicians, administrators and front-line staff
Ability to work effectively with patients, physicians and staff in a diplomatic and professional matter in order to maximize operational performance
Understand basic to intermediate level medical terminology, billing and coding
Ability to work effectively as a team leader and team member in order to provide high level patient and staff satisfaction
Prior experience using an electronic medical record, Outlook and other web-based communication tools to enhance clinical operations
Team building skills to include prior lead experience
Skill in monitoring complex clinic appointment schedules including: post discharge, procedures, acute care/same day, Addiction Medicine, Behavioral Medicine, Psychiatry, Pain, Palliative and Sports Medicine
Ability to elicit salient clinical information such as presenting complaints from patients and referring professional, and refer to the appropriate individual(s) based on established guidelines
Skill in listening perceptively, conveying awareness and responding to patients and visitors with health concerns using tact and discretion
Skill in speaking clearly and distinctly in person and over the telephone, using appropriate grammar and vocabulary in order to share information
Provide culturally competent care and services to our diverse patient population as well as internal and external stakeholders by effectively communicating policies and procedures
Ability to triage patient issues to the appropriate individuals able to resolve the identified problem(s)
Understanding policy and procedure to assist with setting limits with patients and other staff to ensure organizational goals are met
Skill in detecting and eliminating interruptions and/or distractions that detract from meeting goals and deadlines
Intermediate to master level use of Microsoft Office suite including Word, PowerPoint, Excel, Project Manager
Ability to maintain equanimity in the face of resistance, indifference and hostility
Skill in working independently and following through on assignments with minimal direction and in setting priorities which accurately reflect the relative importance of assignments
Understanding of various payers in the LA marketplace including: Medicare, Medi-Cal, Medicare-Medical, Managed Care Medi-Cal, Commercial, HMO, PPO EPO
Two to five years' experience in a public or private ambulatory care setting; primary care experience preferred
Demonstrated work ethic
Understand and utilize SOFI event software

218

Administrative Specialist Resume Examples & Samples

Responsible for maintaining the Synchronized Pre-Deployment and Operational Tracker (SPOT)
Individual will work closely with Human Resources Recruiting to ensure all new employees are appropriately cleared prior to starting work including completion of a National Agency Check with Inquiries. Or Secret clearance as needed
Individual will validate the background utilizing the G2 system
Individual will coordinate any new NAC-I backgrounds
Individual will coordinate with the Trusted Agent to issue and manage all Common Access Cards (CAC)
Individual will work with contracting officers to produce LOA’s (Letters of Authorization)
Responsible for coordinating appointments with military base. As well as coordinating with the Deployment Processing Center to coordinate travel and necessary escorts
Individual will maintain required training records
Position will require weekly travel to a military base in Texas as necessary

219

Administrative Specialist Resume Examples & Samples

Manage requests for payment on accepted claims by investigating victim's prior resources and determine payment amount pursuant to Oregon Revised Statutes and Administrative Rules. Prepare requests for approval or denial of payments for Claims Examiners authorization. ?Check E-courts after each payment is made to determine the amount of restitution paid after sentencing or after criminal case has been finalized. Deduct restitution from payment when necessary. Explain reason for payment denial for a particular treatment/service to provider or applicant. When required request additional information to assist in the determination of claim compensability or payment of crime related treatment. May be required to assist Revenue Agents with questions regarding amounts paid on certain claims with regard to restitution and preparation of bills
Receive incoming telephone, fax and email inquiries from VAP's, DA, medical and counseling providers and applicants and victims that are specific to assigned CVC claims in addition to general questions regarding the compensation program. This includes Assistant of the Day duties (general calls and taking calls for assistants who are not in the office), checking provider emails frequently, and filling in for reception
Send initial letters to victims and applicants on all claims within 2 days of receiving application (daily). Review crime victim application files to determine that all required documentation has been collected. If information is missing contact by phone or email various community partners in order to compile all required information for claim determination purposes (includes MA, DHS and police reports, medical records, loss of earning/support and funeral verification). Contacts the DA offices, Juvenile Departments and access OJIN and E-courts to inquire regarding updated disposition of a specific criminal case. Is required to use OMAP online system in order to verify current medical coverage. Is required to document all information and/or person contact within CMS which includes updating CMS with information collected from various reports
Executes special requests initiated and assigned by Compensation Manager and Support Services Supervisor and completes special assigned projects in timely manner. Attends training for continued learning regarding crime victimization and to foster career enhancement. In cases of claim appeals, prepares file index and stamps exhibits for the appeal process. Makes copies of claim documents and delivers to Compensation Manager
Ability to assure completeness and accuracy of file information prior to determination by the examiner
Must be able to interact with individuals under very stressful conditions using a great deal of tact and diplomacy

220

Administrative Specialist Resume Examples & Samples

NEOGOV/Government Jobs on-line or paper application?
Knowledge of rules, regulations, codes, laws, policies, procedures and ordinances as they pertain to the disposition of deceased individuals in King County
Knowledge of action tracking on specific work assignments or other items related to work position
Interpersonal and human relations skills
Negotiation skills (using tact and diplomacy)
Skill in maintaining confidentiality
Skill in following oral and written instructions and in following through on assignments
Skill in prioritizing work load and adapting to changes in work environment
Skill in conducting research on a specific work assignment

221

Administrative Specialist Resume Examples & Samples

Commitment to improving health inequities in chronic disease including authentic community engagement
Experience in helping to prepare for meetings
Excellent oral and written communication skills, including public speaking
Ability to work effectively with diverse community partners
Interest in working in a collaborative team environment
Ability of accurately enter data into databases and on-line systems
Strong skill in applying careful attention to detail, while quickly and accurately entering data
Ability to utilize technological systems to accomplish work assignments
Knowledge of SharePoint and other Microsoft systems

222

Administrative Specialist Resume Examples & Samples

Manage calendars to include scheduling meetings with internal and external clients
Meeting arrangements, including conference room reservations, call set-up, catering service, and related responsibilities
Coordinate travel arrangements and complete expense reports
Generate charts, tables, reports, correspondence, and other materials with speed and accuracy
Answer telephones, handling copies, filing, and mailings
Provide backup administrative support to other attorneys and staff within the Office of General Counsel
Establish detailed knowledge of the Office of General Counsel Leadership Team members, locations, assigned positions; develop and maintain excellent working relationships and communication channels with other executive assistants and other staff
6 yearsof relevant experience as an administrative assistant or equivalent experience (experience in a law firm or corporate legal department preferred but not required)
High level of proficiency with Microsoft Office products, including Word, Excel, PowerPoint and Outlook
High School diploma or equivalent; Bachelor’s degree preferred
Ability to manage and prioritize large quantities of information
Highly professional decorum, and positive attitude; willingness to learn and be innovative
Internet proficiency and ability to learn and use internal and external tools
Ability to work with legal matter management and analytics systems such as Serengeti, CaseTrack, and Legal Tracker
Ability to conduct basic legal research using LEXIS and similar resources

223

Administrative Specialist Resume Examples & Samples

Manage scheduling and processes for all academic program reviews. Assure uniform and consistent communication strategies
Maintain processes and efficiencies related to program review
Monitor and track the significant number of reviews active in various stages at any given time
Report progress to and collaborate with Academic Affairs and Planning staff to assure consistency across reviews
Track and manage collection of academic program review interim reports and new program interim reports
Work with Dean’s offices, Chairs, Directors, faculty, and staff inside and outside UW to
Experience in administration of higher education and programs, and understanding of higher education
Experience communicating in an academic setting
Understanding of institutional structures and policies in higher education

224

Administrative Specialist Resume Examples & Samples

Translate or proof election-related documents and web materials to Spanish, Vietnamese, Chinese and Korean, including but not limited to: voter registration information, letters and other correspondence to limited English speaking (LSE) voters including, notice of elections, ballot titles and voters' pamphlet information, candidate statements, ballot measures, resolutions and related materials
Review, edit and proofread all translated documents produced by translation service providers and others for accuracy, clarity and consistency
Must be able to read, write and understand one of the following 4 languages at the departments language proficiency testing level: Spanish, Vietnamese, Chinese or Korean
High level of language experience to include interpreting, reading and writing in one of the 4 languages (Candidates will be tested to determine translation skills and language proficiency.)
Office and computer skills including the use of Word, Excel, and Outlook. (Candidates will be tested on office and computer skills.)

225

Administrative Specialist Resume Examples & Samples

Three years of experience in general office, clerical, and administrative support work
One year of experience in financial applications, including accounts payable and managing a budget
Excellent written communication skills, including demonstrated ability to proofread and edit for grammar, spelling, syntax and style; verify and compare figures; detect discrepancies in information or records
Evidence of excellent organizational skills, such as demonstrated ability to manage multiple projects accurately while meeting office deadlines
Strong customer service skills including ability to communicate with difficult people in a courteous manner
Successful performance in an environment or situation that can become stressful
Demonstrated proficiency in Microsoft Office especially Word, Excel and Outlook
Demonstrated ability to maintain confidentiality of files, records, procedures, and communications

226

Administrative Specialist Resume Examples & Samples

Applies varied and moderately complex clerical procedures, methods, and techniques to support business functions and processes
Assists the organizational team with various projects or special tasks as needed
Assists in preparing reports, typing documents, filing, and answering questions regarding processes and procedures
May schedule, coordinate and maintain calendar, meeting agendas, and travel itineraries
Higher Secondary Education (Bachelor's degree preferred)
No related experience required
Good skills in English will be an advantage

227

Administrative Specialist Resume Examples & Samples

Three to five years of administrative support, office, or related experience required
An equivalent combination of experience and education may be considered
Daily - 30%: Performs and administers wide range of staff and/or operational support activities for the unit; serves as a liaison with other departments and operating units in the resolution of day-to-day administrative and operational problems
Daily - 5%: Provides administrative support for the unit such as answering telephones, assisting visitors, and resolving and/or referring a wide range of administrative problems and inquiries
Daily - 5%: Operates personal computer to compose and edit correspondence and/or memoranda from verbal direction, or from knowledge of established department/division policies; may prepare, transcribe, compose, type, edit, and distribute agendas and/or minutes of meetings
As Needed - 20%: Schedules and coordinates meetings, events, interviews, appointments, and/or other similar activities for supervisor
Daily - 10%: Prepares or assists with the preparation of scheduled and/or ad hoc statistical and narrative reports; performs general information gathering and analysis and/or forecasting, as specifically directed, and in accordance with pre-established procedures
As Needed - 15%: Assists department/division administrator(s) in problem solving, project planning, and development and execution of stated goals and objectives
Daily - 5%: Establishes, maintains, and updates files, databases, records, and/or other documents in a manner that ensure preservation of the integrity, validity and accuracy of unit data
Daily - 5%: Sorts, screens, reviews, and distributes incoming and outgoing mail; composes, prepares, or ensures timely responses to a variety of written inquiries
Other - 5%: Performs other related duties as required
Trains and coordinates work of student employees and/or temporary staff or part-time staff
Requires full working knowledge of general office practices and procedures
Ability to recognize needs of unit and own responsibility
Proficient in office software skills (e.g. word processing and spreadsheets). Easily navigates Internet
Strong interpersonal and communication skills in order to represent the work area
Command of a foreign language and experiences of working in multi-cultural environment preferred

228

Administrative Specialist Resume Examples & Samples

Investigates and implements best ways to produce documentation electronically
Associate’s degree preferred and/or 5 years related experience
Minimum 2 years of Administrative Specialist experience or equivalent experience
Must have a current US Government TOP SECRET Personnel Security Clearance
Must have a current US Government Single Scope Background Investigation (SSBI) (less than 4-1/2 years old) or be able to successfully complete a U.S. government administered Single Scope Background Investigation
Must be eligible for and able to obtain and maintain required Security Clearance/access approvals

229

Administrative Specialist Resume Examples & Samples

Experience with SAP and PRISM
Self-Starter with experience taking initiative as necessary
Experience with managing DoD contract requirements

230

Administrative Specialist Resume Examples & Samples

Advanced secretarial/administrative experience, including accurate keyboarding, editing, use of grammar and proofreading skills
Demonstrated advanced knowledge of office procedures, techniques and methods
Demonstrated advanced problem solving and decision-making skills to anticipate, identify, and independently recommend appropriate actions and solutions to complex administrative problems
Demonstrated advanced computer software skills, with experience using personal computers and associated software
Demonstrated advanced communication and interpersonal skills necessary to interact effectively with a diverse workforce
Demonstrated advanced organizational skills, including the coordination of multiple activities and the ability to independently determine and set priorities and goals
Demonstrated ability to be flexible and discreet in handling sensitive and complex issues
Experience working effectively, as a team member as well as independently, under minimal supervision in an environment with frequent interruptions and changing deadlines, instructions and priorities

231

Administrative Specialist Resume Examples & Samples

Advanced secretarial and administrative experience, with accurate keyboarding, editing, grammar, and proofreading skills
Demonstrated advanced organizational skills and experience working under minimal supervision, in a multitask environment of rapidly changing priorities, deadlines, and frequent interruptions
Demonstrated advanced communication and interpersonal skills necessary to interact effectively with a diverse workforce and represent the Division and Program with all levels of management, internal and external to LLNL
Demonstrated advanced computer skills and experience with web-based systems, and the ability to learn new software quickly
Demonstrated problem-solving and decision-making skills to anticipate, identify, and independently recommend appropriate actions and solutions to complex administrative problems
Demonstrated ability to be self-motivated and flexible, exercising a high degree of discretion and mature judgment in handling business sensitive and/or classified information, as well as personnel interactions
Experience arranging complex domestic and foreign travel
Experience working effectively as a team member as well as independently
Demonstrated advanced computer skills and experience with Laboratory web-based systems such as Issues Tracking System (ITS), Livermore Training Records and Information Network (LTRAIN), Information Management, and Oracle Content Server (UCM) and with the Microsoft Office Suite, FileMaker Pro, Entrust, Adobe Acrobat, and the ability to learn new software quickly

232

Administrative Specialist Resume Examples & Samples

Advanced administrative experience, including accurate typing, editing, grammar, and proofreading skills
Demonstrated advanced verbal and written communication and interpersonal skills necessary to interact tactfully and effectively with a diverse group of personalities and disciplines and to maintain productive work relationships. Experience exercising a high degree of discretion, mature judgment, diplomacy and tact in handling issues of a sensitive nature
Demonstrated leadership and team-building skills to lead projects to completion, and to coordinate activities of ASIII staff members
Demonstrated problem-solving and decision-making skills necessary to anticipate, identify, recommend and implement appropriate actions and solutions to complex problems
Demonstrated advanced attention to detail, accuracy, and follow through
Experience in a service environment utilizing customer service skills to maintain effective working relationships with employees, clients, and Laboratory service departments
Advanced organizational skills with the ability to independently prioritize own workload and handle multiple tasks with frequent interruptions
Proficient working with computers and word processing, spreadsheet and database applications, including Microsoft Word, Excel, and PowerPoint
Working knowledge of LEAP (Livermore Electronic Access Portal), and knowledge of Delivery Vehicle Inspection Station (DVIS) access system procedures
Experience or familiarity with Central Clearance policies and procedures
Experience with web-based applications

233

Administrative Specialist Resume Examples & Samples

Develops error-free original graphics, illustrations, and web pieces and creates layouts and marketing deliverables such brochures/programs, advertisements, signage, and/or digital components
Acts as the content-owner of all text, graphics and logos, develops branding for conferences and programs, provides direction and recommendations of marketing concepts to clients, and Assists in client and internal presentations
Contributes to the creation of project plans and sets time-lines and supports marketing goals as it pertains to web updates, graphics, and written collateral and functions as the department’s liaison for all concepts regarding design, layout, size and arrangement of illustrative material, copy and company mandatories (logos, type-faces, colors, etc.)

234

Administrative Specialist Resume Examples & Samples

Maintain an accurate inventory of MPC/ NFDM for the Portales facility
Assists with plant record retention program
Coordinate all environmental data and data entry
Perform other tasks as assigned by the Plant manager, HR / Safety Manager
Back up the Inventory Specialist Lead
Follow safety, G.M.P., H.A.C.C.P., and all other plant policy and procedures
8-10 years related experience preferred
MS Office / Excel required
Able to demonstrate a good work history
Strong knowledge of MSOffice / Excel
Able to communicate clearly and effectively, both verbally and in writing

235

Administrative Specialist Resume Examples & Samples

Advanced administrative experience with advanced secretarial and administrative skills, including highly accurate keyboarding, editing, competency with personal computers and associated software (MS Office, including Word, Excel, PowerPoint, and Outlook), and use of grammar and proofreading skills
Experience tracking, compiling, and monitoring data and documents from creation through completion
Experience successfully providing support to senior management, including coordinating and leading administrative projects, under minimal supervision
Demonstrated interpersonal skills to effectively interact and represent senior management with all levels of management, both internal and external to the Laboratory to handle sensitive and confidential issues with tact, discretion, and mature judgment
Demonstrated advanced written and verbal communication skills with the ability to effectively explain, present, direct, negotiate, and influence others
Demonstrated problem-solving and decision-making skills necessary to independently recommend appropriate actions and solutions
Demonstrated organizational skills, attention to detail, accuracy, flexibility, ability to prioritize multiple and complex tasks, and ability to work effectively in a demanding environment under time constraints to meet short deadlines with frequent interruptions
Experience effectively working in a multidisciplinary team environment, as well as independently

236

Administrative Specialist Resume Examples & Samples

Computer skills including proficiency in a Windows environment, and the ability to use drop down menus, point and click software, multiple screens and the ability to enter data with at least 85% accuracy and a minimum of 3000 keystrokes per hour. Applicants will be tested on these skills
Ability to use word processing and spreadsheet software to complete assigned clerical tasks. Applicants will be tested on these skills
Knowledge of appropriate physical standards for computer work, including appropriate seating, arm and/or wrist positioning
Ability to demonstrate knowledge of basic accounting and mathematics
Ability to demonstrate knowledge of proper English grammar, usage and spelling
Ability to follow oral and written instructions and follow through on assignments as directed
Ability to maintain confidentiality on sensitive matters
Ability to communicate in a pleasant, non-judgmental, respectful, culturally sensitive manner under varying levels of stress (this may include high levels of noise, limited resources, etc.)
Ability to demonstrate customer service skills – in person and via telephone (discretion, patience, etiquette and professionalism
Ability to use a multi-line telephone system as well as other office equipment including: TDD machine, fax machine, copiers, scanner, label maker, and printers
Ability to gain functional knowledge of medical terminology
Ability to work independently and in an organized manner
Ability to handle difficult interpersonal interactions with discretion and diplomacy
Ability to push, pull or move greater than 30 pounds, with or without accommodations, throughout the facility
Ability to navigate stairs in multi-floor facility and to walk greater than 300 yards several times a day
Ability to prioritize and complete multiple tasks simultaneously
Ability to work with interpreters and English as Second Language (ESL) clients
Ability to navigate freely throughout PEARL and other electronic health record systems
Experience working in a correctional facility
Experience using an electronic health record system

237

Administrative Specialist Resume Examples & Samples

Document management including preparation of correspondences, copying, filing (paper and electronic), scanning, and archiving
Answering phones, prioritizing urgency of call, referring matters to appropriate persons within the GBS organization
Manage calendar to include, schedule meetings, reserve conference rooms and coordinate internal employees as well as external vendors availability
Coordinate travel arrangements and expense reports
Process invoices and check requests
Register guests and contract employees in the Visitor Registration System including pre-screening certifications, renewing badge/computer access for contract employees
Resolve requests successfully by providing excellent customer service, while maintaining composure and escalating as appropriate
Prepare and analyze information to create meaningful and effective documents, charts, graphs, spreadsheets, and presentations using the appropriate MS Office tools, with attention to detail and competent spelling and grammar
Maintain location code matrix, update as new locations are identified creating new codes; monitor incoming claims for unknown location codes and research accurate locations as necessary
Develop proficiency with multiple internal and external risk management information systems and the ability to conduct basic research and prepare ad hoc and standard reports as needed
Cross train and back-up relative to the preparation of various monthly reports and quarterly reports, to include the gathering of all relevant data from internal and external resources
Manage the customer satisfaction process for GBS-HR Operations
Manage webpage content, communication/resources
A successful candidate will be motivated and possess process improvement, problem solving skills
Prior administrative experience
Strong computer skills including proficient knowledge and use of MS Word, Excel, and Power Point
Able to multi-task, prioritize and work independently as well as collaborate with teammates for effective workload
Understanding and attention to task deadlines and due dates. Execute tasks to ensure timely completion
Experience working within Human Resources or insurance/claims environment
Experience with a variety of HR concepts, practices, and procedures
Knowledge of HR processes, workers’ compensation and or short term and long term disability
Proficient in MS Visio and Excel
Proficient in MS Outlook and company collaboration tools
Ability to stay organized and multi-task
Associate’s degree from an accredited college or university or coursework towards an advance degree (relevant work experience may substitute for education)
4+ year’s applicable experience in Human Resources or insurance/claims experience

238

Administrative Specialist Resume Examples & Samples

Primary licensing contact for advisors including new hire licensing, new and renewal of current advisor population
Continuing education assistance and monitoring
Compensation contact for questions, escalations, commission sharing agreements, and general education
Liaison with Home Office compensation and licensing contacts
Various reporting related to compensation and licensing
Back up the group specialist, as needed

239

Administrative Specialist Resume Examples & Samples

Ability to accurately complete detail-oriented work in a high-production environment
A desire to help ensure the democratic process through public service
Ability to enter a high a volume of data into a production application with speed and accuracy
Capacity to maintain the integrity and confidentiality of the position
Familiarity with diverse communities and direct community based or customer service based experience is preferred
Commitment to providing excellent verbal and written customer service to everyone. This can be demonstrated through establishing and maintaining effective relationships, and building rapport with a variety of people through active, attentive listening, and respect for differing backgrounds and points of view
Demonstrated comfort with the use of Microsoft Excel, Microsoft Word, email and electronic record filing systems to create correspondence and spreadsheets, send and receive information, access and analyze data, and develop reports and outreach materials

240

Administrative Specialist Resume Examples & Samples

Manage departmental Office Administration, including pay invoices, coordinate building services, order departmental supplies, maintain itinerary, sort/distribute mail, create bimonthly Kronos report for hourly employees, publish minutes of departmental monthly staff meeting, and assist with departmental biannual conferences
Manage Kosher and Halal documentation requirements, including coordinate annual renewals with DFA plants and Orthodox Union, maintain certificates and update users on OU Direct on as needed basis
Manage EU certificate requirements, including prepare Raw Milk Supplier EU monthly COCs, prepare Ingredient Supplier EU COCs, update Milk Database to record raw certificates as supplier and customer, update USDA Grading List and EU List on as needed basis and assist with annual USDA-EU audit
Update/renew FDA Food Facility Registration for DFA facilities every 2 years - Assist with providing responses to customer inquiries
Serve as back-up to certain department staff members
High School diploma with a minimum of 2 years administrative experience. BS preferred
Knowledge and experience with various computer applications is an absolute requirement. - Ability to master new computer applications
Ability to maintain and increase knowledge of job subject matter without prompting or direction
Ability to collaboratively and effectively work with other coworkers from an array of professional disciplines, such as compliance, quality assurance, business, regulatory and customers, both domestic and foreign

241

Administrative Specialist Resume Examples & Samples

Assists department personnel with entering travel expenses in travel & business expenses reporting application
Process Employee transfers and terminations in a timely manner
2-4 years’ experience in an Administrative role

242

Administrative Specialist Resume Examples & Samples

Secretarial and administrative knowledge and experience including accurate keyboarding, editing, grammar, and proofreading skills; advanced knowledge of office procedures, techniques, and methods
Effective organizational skills, attention to detail, accuracy and follow through
Experience working under limited supervision, in an environment of rapidly changing priorities, deadlines, and frequent interruptions
Exceptional customer service skills to maintain effective working relationships with employees, coworkers, clients, and Laboratory service units
Effective communication and interpersonal skills necessary to interact with a diverse workforce and represent the organization with all levels of management, internal and external to the Laboratory, using tact, diplomacy, and discretion
Demonstrated ability to be self-motivated and flexible, exercising discretion and mature judgment in handling business sensitive and/or classified information, as well as personnel interactions
Intermediate computer skills and experience with the Microsoft Office Suite and database and calendaring software, and the ability to learn new software quickly

243

Administrative Specialist Resume Examples & Samples

Advanced secretarial and administrative knowledge and experience including accurate keyboarding, editing, grammar, and proofreading skills; advanced knowledge of office procedures, techniques, and methods
Advanced organizational skills, attention to detail, accuracy and follow through
Experience working under minimal supervision, in a multitask environment of rapidly changing priorities, deadlines, and frequent interruptions
Demonstrated advanced communication and interpersonal skills necessary to interact effectively with a diverse workforce and represent the organization with all levels of management, internal and external to the Laboratory, using tact, diplomacy, and discretion
Advanced computer skills and experience with the Microsoft Office Suite and database and calendaring software, and the ability to learn new software quickly
Experience arranging complex domestic and/or foreign travel

244

Administrative Specialist Resume Examples & Samples

Experience providing administrative support in a university setting
Experience with grant administration
Experience with budgeting and financial procedures
Experience with human resource activities
Experience with collecting and analyzing data
Experience designing reports

245

Administrative Specialist Resume Examples & Samples

Considerable prior experience in administrative work
Theatre background/expertise is preferred
Strong ability to exercise sound judgment/problem solving skills
High level of organizational skills – ability to prioritize and manage several events/projects
Proficiency with budget/financial systems and operations
Develop/maintain an in-depth knowledge of both the Drama Department and Syracuse Stage in order to maximize collaboration and minimize conflict between the two organizations
Computer competencies include: Word/Excel, Outlook, PeopleSoft; Theater background and expertise preferred
Working closely with the Chair, manages all Drama Department budgets and processes all financial activity including: purchasing; payroll; accounts receivable and payable; employee reimbursements; Syracuse Stage reimbursements; guest artist contracts; procard reconciliation. Analyzes financial data and makes recommendations about expenditures and budget development
Independently manages administrative activity including but not limited to: faculty load distribution; faculty & staff searches; travel arrangements; guest artist residencies; managing facilities needs in coordination with VPA Project Director and Syracuse Stage Staff; new faculty/staff orientation
Advises and consults on all Drama Department policies, procedures and program development; strategizes with Department Chair, faculty, off-campus programs, and university offices to solve problems and improve efficiency
Provides support for recruitment activities and special events

246

Administrative Specialist Resume Examples & Samples

Knowledge of the principles and practices of mathematics and statistics
Knowledge of work-related subject area
Knowledge of computers and software applications
Great organizational and time management skills
Proficient skills in Microsoft Office Suite
Ability to conduct research and compile data into report form
Ability to establish and maintain filing systems

247

Administrative Specialist Resume Examples & Samples

Serve as primary liaison between Directors and other staff members within the business, corporate office, and other functions
Manage workflow of multiple issues within a continuously adapting schedule for assigned Directors, while remaining cognitive of the criticality, sensitivity, and confidentiality of issues both internal and external to the Company
Perform comprehensive range of direct executive office support
Maintain schedule of appointments while prioritizing the level importance and following protocol and procedures
Answer questions and resolve or refer concerns by communicating proactively and demonstrating commitment to high quality customer service
Develop and maintain excellent working relationships and communication channels with other administrative staff
Plan and coordinate events, meetings, visits, to include conference room reservations, call set-up, catering services, video conferences
Coordinate materials prior to meetings and ensure pre-briefs are set up prior to, when appropriate
Coordinates complex domestic or international travel according to policy, accurately prepare and submit expense statements
Interface with all levels of leadership; handle sensitive information with discretion and accuracy
Compose reports, correspondence, PowerPoint presentations, and memorandums. Reviews drafts and finished documents
Understand and comply with Raytheon policies and procedures and Security functions
Proactively identify ways to enable greater productivity and efficiency in role
Demonstrate high degree of professionalism in behavior and manner
Must have at least six years relevant experience
Experience with email systems and Microsoft office suite tools (MS Word, Power Point, Excel), electronic collaboration tools, and video conferences
Experience with calendar management, meeting scheduling and coordination, planning events, expense reports, and data reports
Ability to understand and comply with Raytheon policies and procedures and Security functions
Ability to work a flexible schedule that may require overtime or extended hours on occasion
Must be comfortable with working on mobile devices and using this technology for increasing productivity
Self-starter capable of working autonomously in a highly visible, fast-paced, high-pressure environment
Ability to respond quickly and adapt effectively to non-routine requests and situations with accuracy
Ability to anticipate needs, be proactive, and apply sound judgment when making decisions
Ability to work effectively in a team and matrixed environment
Demonstrated excellent attention to detail, ability to work independently with minimal supervision, and adapt to changes in priorities in a fast-paced environment

248

Administrative Specialist Resume Examples & Samples

Responsible assisting with maintaining and processing departmental payroll records. Acts as a liaison between the employees and the payroll/compensation. Includes timely processing of employee status changes and routing of performance appraisals. Process new hire and rehire paperwork
Updates and maintains employee records to ensure accurate application of employee benefit programs. Acts as a liaison between employees and employee services
Compiles availability and ideal schedules in order to complete weekly schedule
Prepares departmental information/communication and internal reports through the designing and maintaining of spreadsheets. Creates reports, graphs and charts for presentations as needed. Develops spreadsheets to track/analyze data as needed. Compiles and maintains departmental distribution lists
Compiles, interprets and summarizes daily production records to determine productivity, accuracy and cost per piece
Assist department leadership in compiling data for special projects
Proven interpersonal skills, approachable and builds a climate of trust
Ability to listen and be responsive to employee’s questions regarding payroll and other related matters
Exemplifies a genuine concern and dedication to 100% accuracy
Proficient entering and interpreting data using Excel
Manage multiple tasks simultaneously and adjust to changing priorities with minimal supervision
Meet all payroll and scheduling deadlines
Strong decision making and follow through skills
Highly confidential with the ability to be discreet at all times
Ability to work independently and as an effective team player

249

Administrative Specialist Resume Examples & Samples

Bachelor’s degree with at least 4-5 years of work experience preferably in an academic setting
Expert level of problem solving skills, research and data gathering ability, analytical skills, ability to read and interpret documents, negotiation skills, strong organizational skills, excellent verbal and written communication skills, ability to negotiate in highly technical situations, ability to prioritize tasks and manage multiple projects
Extensive experience managing complex projects from inception through execution
Excellent writing and proofreading abilities
Expert user of Microsoft Office suite, including Excel
Experience with data analysis. Accounting knowledge
Must practice confidentiality, professionalism, good judgment, and discretion
Must possess the abilities necessary to produce results in a fast-paced work environment
Must be able to tactfully and appropriately interact with staff from entry-level through C-suite
Provide administrative assistance to the Dean. Manage the day-to-day operations of the Dean’s Office that includes all business related matters. Receive and screen phone calls, e-mails, mail, and visitors in a highly confidential manner exercising discretion, good judgment, diplomacy, and tact. Manage calendars in such a way that accommodates his/her personal needs and preferences (including scheduling appointments, providing materials needed for each meeting, etc.). Organize and maintain all electronic and paper files and reference materials in a way that affords easy retrieval; Coordinate all travel arrangements and troubleshoot travel issues that arise during time of travel
Liaise with other schools/colleges/departments/faculty/students to coordinate initiatives that ensure high quality student experience and that add value to the UC and SU brand
Data collection and analysis; working with and reporting enrollment, marketing, and budget data
Act as staff to UC Advisory Board and assist with college advancement/development tasks
Collaborate with other admin positions within the college to ensure good communication among departments and that all are cross-trained and can assist each other when workload dictates. Act as backup when needed
Assist in planning and implementing events for the college

250

Administrative Specialist Resume Examples & Samples

30% ~ Cancer Center Basic Science Administration: Provides high-level assistance to the UFHCC Associate Director for Basic Sciences in support of his responsibilities related to bringing together faculty conducting basic, translational, and clinical cancer research; mentoring and supporting faculty members so that they compete successfully for extramural funding; and recruiting capable new investigators to the UFHCC programs under his oversight. Develops and coordinates a variety of academic activities, including annual retreats, multi-site conferences, interdisciplinary teaching sessions and local program meetings. Facilitates all meeting logistics including conference rooms, required set-ups, audio visual, display boards and catering needs. Serves as administrative contact for program meetings to ensure all elements run smoothly and all the details are properly managed. Troubleshoot as necessary to resolve any problems. Coordinates preparation and distribution of program announcements (paper and electronic) and materials including agendas and reference materials. Works closely with UFHCC Research Administration, participates in the compilation of data on unit-wide research funding and program membership management. Conducts research and prepares statistical reports for leadership review, as requested. Manages non-routine complex problems and inquiries. Is delegated to act on the Associate Director’s behalf, as required. Assists with grant submissions, in particular to the Associate Director’s contribution to the P30 Cancer Support Grant application
Significant experience in office workflow management at the senior level with excellent organizational skills and the ability to change priorities
Experience working in an academic environment
Ability to work in a self-directed manner, demonstrate initiative and maintain a high degree of accuracy and attention to detail
Proven ability to multitask and to manage multiple projects and deadlines
Experience with planning, executing and evaluating programs, meetings and conferences successfully
Database management skills including the ability to create and query reports
Ability to gather, organize and maintain data and a proficiency in graphing, data-entry, spreadsheet, presentation software and other technical applications
Experience working within the University of Florida academic system is a plus, but not required

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Administrative Specialist Resume Examples & Samples

Administrative Specialist Resume Examples & Samples

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Administrative Specialist Resume Examples & Samples

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Administrative Specialist Resume Examples & Samples

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Administrative Specialist Resume Examples & Samples

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Administrative Specialist Resume Examples & Samples

Administrative Specialist Resume Examples & Samples

Administrative Specialist Resume Examples & Samples

Administrative Specialist Resume Examples & Samples

Administrative Specialist Resume Examples & Samples

Administrative Specialist Resume Examples & Samples

Administrative Specialist Resume Examples & Samples

Administrative Specialist Resume Examples & Samples

Administrative Specialist Resume Examples & Samples

Administrative Specialist Resume Examples & Samples

Administrative Specialist Resume Examples & Samples

Administrative Specialist Resume Examples & Samples

Administrative Specialist Resume Examples & Samples

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