Document Specialist Resume Samples

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G Jast

Greg

Jast

74806 Henry Fall

Houston

+1 (555) 606 8490

74806 Henry Fall

Houston

Phone

p +1 (555) 606 8490

Experience Experience

Houston, TX

Document Specialist

Houston, TX

Bauch, Bahringer and Kovacek

Houston, TX

Document Specialist

Training: Obtain data and execute reporting related to application training and metrics. Assist with permission management for users as requested
Provide timely and accurate information and status updates to project sponsors, end users and management
Performs standard electronic file management and archiving
Performs CSG standard electronic file management and archiving
Perform text typing and editing, formatting, mail merging and spell checking for certain types of
Maintains Engineering related paper and electronic master documentation files. Works with clerks to perform scanning activities for archiving and retrieval
Work with the F&I Director to coach the EG’s and EM’s as to how we can improve document processing efficiencies

Detroit, MI

Plan Document Specialist

Detroit, MI

Hahn Group

Detroit, MI

Plan Document Specialist

Manage deadlines and work within allotted timeframes
Prepare adoption agreements and plan document kits for new plans, restating plans and plan amendments by accurately entering, generating and assembling kits through the Plan Adoption System
Our I-Client service philosophy and our Core Values of People Matter, Quality First and Integrity Always® should be visible in your actions on a day to day basis showing your support of our organizational culture
Develop and expand qualified plan knowledge by attending Ascensus document training, reading Ascensus newsletters and reference services, and other items as directed by your supervisor
Responsible for protecting, securing, and proper handling of all confidential data held by Ascensus to ensure against unauthorized access, improper transmission, and/or unapproved disclosure of information that could result in harm to Ascensus or our clients
Verify client information and plan information has been created accurately and processed through the customer relationship management system
Assist team members in meeting unit goals and stated service levels

present

Philadelphia, PA

Document Specialist Work Schedule

Philadelphia, PA

Larkin Group

present

Philadelphia, PA

Document Specialist Work Schedule

present

Perform text typing and editing, formatting, mail merging and spell checking for certain types of documents and templates
Cross-train people in other CSG functions to provide alternative resources (i.e., reprographics production)
Develop a strong team, by promoting and sharing leading practices with Enterprise Support Services/CSG staff
Manage and archive electronic files to Creative Services Group (CSG) standards
Understand and strictly adhere to the quality standards and procedures established by EY, including CSG standards and guidelines
Help with print production, and prepare files for printing
Help train new document specialists on policies, procedures, and functions. Coach others in firm-standard formatting, and guidance on the EY signature

Education Education

Bachelor’s Degree in Accuracy

University of California, Santa Barbara

Bachelor’s Degree in Accuracy

Skills Skills

Highly organized and proactive as well as highly adaptive with a high level of attention to detail
A professional team player with the ability to multi-task in a fun, fast-paced environment
Excellent attention to detail and accuracy
Positive and proactive communication skills, proficiency with Adobe Acrobat, Microsoft Office Suite, and high attention to detail are expected
High attention to detail and excellent organizational skills
Ability and flexibility to adjust to changing priorities, ability to adapt and adjust to changing priorities and varying workloads
Strong organizational skills with a high attention to detail
Good reading skills and knowledge of grammar, syntax, spelling and punctuation
Proficiency in Microsoft Office Suite, Adobe Acrobat Professional, and SharePoint
Creating tables including section tables

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Document Specialist Openings Join our High Performing Team Resume Examples & Samples

Import graphical and data images from other applications into documents
Manage time and budget, and schedule resources, to meet deadlines and provide quality deliverables
Keep up to date with software and equipment, including Microsoft Office applications
Help with print production, and prepare files for printing
Utilize the CSG.com database to confirm that all time and materials are billed correctly, and that project instructions and client interactions are fully documented
Evaluate conflicting requirements of multiple customers, and prioritize workload accordingly
Carry out random quality inspections
Demonstrated strong knowledge of styles, master pages, templates, macros, toolbars, line spacing and firm-standard formatting
A minimum of 4-5 years related experience

AML Quality Document Specialist Resume Examples & Samples

Develop and centralize Look-backs Protocols, Job Aids, and ad/hoc documentation
Conduct gap analysis of documents (i.e. protocols, testing) to ensure alignment with firm-wide standards
Build relationships with AML Investigations Units, Business Partners and colleagues to ensure policies and procedures are consistent across the Look-backs
Interpret AML risk standards and policies and procedures
Function as a key contributor and demonstrate knowledge of AML issues as well as broader functional knowledge
Bachelor's degree or equivalent experience within BSA/AML environment is required
5+ years experience with development of textbooks, reference materials etc. is required
Proficient in MS Office (Project/Vision/Outlook/Word/Excel/PowerPoint)
Previous experience with internal applications (i.e. HALO, Customer Assist, iVault, SKYC) and/or familiarity with the firm's internal systems and processes are a plus
Experience with Know Your Customer (KYC) policies and procedures is a plus
Self-starter, capable of working under minimum supervision
Strong computer skills (i.e. MS Word, Adobe)

Document Specialist Join our High Performing Team Resume Examples & Samples

Manage and archive electronic files to Creative Services Group (CSG) standards
Help train new document specialists on policies, procedures, and functions. Coach others in firm-standard formatting, and guidance on the Ernst & Young signature
Understand and strictly adhere to the quality standards and procedures established by Ernst & Young, including CSG standards and guidelines
Ability to gain a solid knowledge of Ernst & Young's brand/strategy. Create templates utilizing the Branding Zone standards
Proficient in applying existing standards to new documents

Trial Document Specialist Resume Examples & Samples

An associate's degree (for graduates) or equivalent qualification or relevant work experience
Fluent oral and written English
Good organizational and interpersonal skills
Good knowledge of regulatory requirements and best practices pertaining to trial document management and archiving of clinical trial documentation
Ability to work in a team as well as independently if required and to manage multiple priorities with support
Some knowledge of clinical trial design, execution and operations would be beneficial
Strong focus on trial master file and documentation archival

Document Specialist Level Resume Examples & Samples

Prepares correspondence, memoranda and other legal and non-legal documents in an accurate and timely manner; proofreads and quality checks each document for content, context and accuracy. Checks completed work for spelling, grammar, punctuation and proper formatting
Formats, edits and styles complex WORD documents at an advanced level, including mail merge, large input and tables, TOC and TOA
Assists as a backup to the coordinator by performing intake review on general job requests
Maintains shift logs, assigns job requests and special projects and ensures deadlines are met
Interacts and communicates with customers, responds to general inquiries and assists attorneys/staff with general questions. Communicates courteously and professionally with all Ropes & Gray clients and employees
Creates, edits and formats complex IP technical drawings, graphics and organizational charts
Coordinates and manages large and complex document production projects, including documenting detailed instructions, expectations and context, and provides clear, direct, communication of requirements and project goals
Generates reports using DealProof/Eagle Eye
Troubleshoots and resolves issues related to document corruption and inconsistent styles
Works cooperatively with identified team members, and all other Ropes & Gray employees
Provides a superior level of customer service
Effectively communicates with department management, proactively offering ideas and solutions when issues arise
Creates documents from dictation, tape transcription or other written materials
Follows department processes in order to accomplish tasks. Seeks guidance from coordinator when issues, conflicts or questions arise
Operates office machines, such as photocopier, scanner, fax machine, multi-function device and telephone system
Exercises good judgment when handling work requests and appropriately manages tasks from one shift to the other
Takes initiative to stay current with new approaches and changes in technology relating to document processing software
Performs other work-related duties as assigned
A team player demonstrating exemplary service awareness
Ability to show initiative, be proactive and learn and adapt to new systems
Ability to prioritize and multi-task for efficient and effective work production
Must be flexible in order to respond quickly and positively to shifting demands and opportunities
Ability to work in a multi-office environment
Required to provide coverage in the office
3+ years of document processing experience
70 wpm typing with expert proficiency in MS Office (Word, Excel, PowerPoint)
Experience in MS Word, Excel, PowerPoint, WorkShare, FileSite, DocX tools, Express Scribe, and Visio, Adobe Illustrator, and Adobe Acrobat, Adobe Photoshop, InterAction, RightFax, WinZip, and other software related to the core functions of the document processing department
Legal experience and/or professional services experience preferred
Excellent verbal, written, organizational and interpersonal skills with a sharp attention to detail, the ability to handle multiple tasks simultaneously and meet deadlines
Must be able to interact collaboratively as a part of a team in a fast paced, deadline driven environment

Document Specialist Resume Examples & Samples

Effectively produces documents (financial statements, proposals, presentations, reports…) projects with speed and accuracy to meet deadlines
Effectively utilizes styles, master pages, templates, tracks changes and prepares files for print,
Reconciles revisions, checks punctuation, spelling, and formatting
Imports graphical and data images into documents
Performs standard electronic file management and archiving
Proficient and remains up-to-date with software tools and equipment required of the position, including Word, Excel, PowerPoint, Acrobat, Lotus Notes, Outlook, Lync, etc
Provides expertise to team members and customers regarding the use of master pages and styles, and firm-standard formatting and branding in word processing functions
Interfaces with CSG staff for best use of resources/abilities
May cross-train in additional CSG disciplines to provide added expertise flexibility
1-2 years direct work experience within a support function
Good communication skills, with proficiency in both French and English
Strong knowledge of MS Office applications (Word, Excel, PowerPoint)

Document Specialist Resume Examples & Samples

Bachelor’s degree in Life Sciences or related discipline, and 8+ years of experience in a cGMP lab environment; OR Master’s degree in Life Sciences or related discipline, and 6+ years of experience in a cGMP lab environment
Proficiency in Microsoft Office Suite and lab-based management systems
Previous QC or QA experience
Preferred: experience with SpectraMax plate reader, Agilent HPLC, Dionex, EMPOWER software, and/or JMP trending software

Document Specialist Resume Examples & Samples

2+ years of regulatory experience in either the medical device or pharmaceutical industry
Demonstrated knowledge of Microsoft Word and Excel
Experience with electronic documentation systems
Knowledge of archiving and retrieval

Document Specialist Resume Examples & Samples

Strong organizational, communication and listening skills
Ability to prioritize, multi-task and manage expectations
Independent, but affable partner
Developed sense of ownership and personal responsibility

Document Specialist Resume Examples & Samples

Associate’s degree or higher in Biology, Life Science or related discipline
3+ years of relevant work experience
Comprehensive knowledge of the Design Control and Quality System processes and regulations
Proficiency in Microsoft Office Suite, Adobe Acrobat Professional, and SharePoint

Document Specialist Resume Examples & Samples

Effectively produces projects with speed and accuracy to meet deadlines
Types, formats, checks mathematical accuracy, and spell checks all types of documents and templates
Effectively utilizes styles, master pages, templates, tracking, kerning, and leading
Performs mail merge function
Performs CSG standard electronic file management and archiving
Prepares files for print, linking graphics and including fonts
Proficient and remains up-to-date with software tools and equipment required of the position, including Word, Excel, PowerPoint, Acrobat, Lotus Notes, Outlook, Link, etc
Troubleshoots technical issues in text, graphic files, and printing
Serves as CSG project manager on appropriate work requests
Effectively and positively communicates and negotiates project deadlines, determines project scope, and schedule changes as necessary
Provides expertise to team members and customers regarding the use of master pages, style sheets, and firm-standard formatting in word processing functions
Assists with training new Document Specialist on policies, procedures, and functions
Knows, applies, and coaches others in firm-standard formatting and E&Y signature
Pursues and shares best practices within department and among ESS/CSG staff
May cross-train in additional CSG disciplines to provide flexibility during peak times
Create templates
2 years direct work experience

Document Specialist Resume Examples & Samples

Incorporate revisions, and check punctuation, spelling and formatting. May check mathematical accuracy
Produce effective projects quickly and accurately, to meet deadlines
Perform as a capable project manager, by communicating and negotiating project deadlines, project scope, cost estimates and schedule changes
Understand and strictly adhere to the quality standards and procedures established by EY, including CSG standards and guidelines
Proficient in statistical typing of numbers, text, tables, etc. for long periods of time

CFR File-document Specialist Resume Examples & Samples

Pick-up and deliver Departmental mail
Prepare new and existing Consumer, Mortgage and Commercial files/documents for imaging and offsite storage
Maintain productivity log
Operate various office and imaging machines
Perform general housekeeping in department
Meet and maintain Consumer, Mortgage and Commercial File room production and quality standards
Communicate issues, as needed, to management team
Perform any other duties as assigned

Document Specialist Resume Examples & Samples

Assist in translating “prototype” floorsets into specialized documents for our Store Teams to execute the brand vision
Assist Brand Senses Coordinators in pulling merchandise samples and rack management to prepare prototype floorset
Aid in development of different placement and visual merchandising scenarios for each store or store group
Audit documents for accuracy to ensure all product is placed in all stores
Develop strong relationships with cross-functional partners
Pursuing or completed bachelor’s degree (fashion related field preferred)
Minimum 3.0 cumulative GPA
Ability to thrive in team-based settings
Passion for the role and the A&F brands
Excellent problem-solving skills and ability to develop solutions quickly and independently
Willingness to be flexible to changing demands and respond to feedback

Document Specialist Resume Examples & Samples

Perform text typing and editing, formatting, mail merging and spell checking for certain types of
Strong work ethic, with customer service, communication, project management, interpersonal and teamwork skills
Advanced skill in MS Office products including Microsoft Word (including styles and macros), Excel, PowerPoint, and basic knowledge of InDesign

Summer Student Document Specialist Resume Examples & Samples

Ensure the completeness and accuracy of the documentation provided to a variety of internal and third party requestors
Ensure that customer service provided is of the highest quality
Negotiating with the requestor to review statements and only request supporting documents as it relates to the case/investigation
Ensure the confidentiality and privacy of information is maintained at all times, as per the Bank’s guidelines
High School education and/or minimum 2+ years of relevant work experience
Thorough knowledge of communication skills; verbal, written and electronic
Working knowledge of the Bank’s systems (CIS, AS400,IRIS, Content Manager, Web IR, Intralink)
Thorough knowledge of basic PC applications (e.g., Microsoft Office, Lotus Notes)
Thorough knowledge of the Bank’s Privacy & Confidentially Agreement
Ability to gather, analyze, organize, document and present large volumes of information in a succinct and organized manner

Document Specialist Work Schedule Resume Examples & Samples

Perform text typing and editing, formatting, mail merging and spell checking for certain types of documents and templates
Cross-train people in other CSG functions to provide alternative resources (i.e., reprographics production)
Help train new document specialists on policies, procedures, and functions. Coach others in firm-standard formatting, and guidance on the EY signature
Develop a strong team, by promoting and sharing leading practices with Enterprise Support Services/CSG staff
Able to work 11am-8pm
Ability to gain a solid knowledge of EY's brand/strategy. Create templates utilizing the Branding Zone standards
Strong work ethic, with customer service, communication, interpersonal and teamwork skills
Minimum 70 wpm typing speed
Advanced skill in Microsoft Word (including styles and macros), Excel, PowerPoint, and basic knowledge of InDesign
Associate's degree, or equivalent work experience

UCC Document Specialist Resume Examples & Samples

Primarily responsible for the maintenance of all UCC filings, which include: Initial filings (new filings that are required in either the state of organization or county where the property is located)
Continuations (a filing that is getting close to the lapse date and needs to be continued to be in full force and effect
Amendments (changes that need to be made to an already existing recording)
Terminations (filings that are no longer needed, i.e. pay-off)
The UCC Department has an electronic record of each filing in Strategy in Other Collateral, which shows the most current status. Work with third party vendor to prepare the referenced filings
Review and reconcile monthly billing statements
Review and complete all audit requests
Researching for UCCs for newly acquired loans (scrubs)
Assist department supervisor with special projects as assigned

Document Specialist Resume Examples & Samples

Strong writing skills
Knowledge of small business banking products and services is an asset
Knowledge of non-negotiable collateral documentation is an asset

UCC Document Specialist Resume Examples & Samples

Primarily responsible for the maintenance of all UCC filings, which include: Initial filings(new filings that are required in either the state of organization or county where the property is located). Continuations (a filing that is getting close to the lapse date and needs to be continued to be in full force and effect Amendments (changes that need to be made to an already existing recording) and Terminations (filings that are no longer needed, i.e. pay-off)
The UCC Department has an electronic record of each filing in Strategy in Other Collateral, which shows the most current status
Work with third party vendor to prepare the referenced filings
High School diploma or higher
Efficient in the use of Microsoft Word, Excel, Outlook email
Standard office equipment (phone, fax, copier)
Experience in commercial loan servicing and interpretation of loan documents
UCC experience preferred

MB Closing Document Specialist Resume Examples & Samples

Securely delivers the signing package to the title company for the closing
Responsible for sending a copy of documents to our printing group to print and bind the Client Package
Initiate wire request to be sent to the settlement agent
Updates the system of record and works daily priorities
Possess strong attention to detail and strong problem solving skills
Basic office skills
Ability to work independently or as part of a team

Document Specialist Intern Resume Examples & Samples

Prepare, process and track paper & electronic documents received as per project guidelines in a timely manner
Ensure documents are scanned, imported, coded, and indexed into the (e)Trial Master File and reviewed for quality on an ongoing basis
Archive all paper files and maintain an ongoing inventory list of all received files as per guidelines
Liaise with internal and regional teams to ensure completeness and quality of documents
Take a proactive role in learning about clients’ industries, business needs and company culture
Have a basic knowledge and preferably some experience of clinical research to help on various study or program level activities in support of priority clinical trials
Ability to work as a member of a team as well as independently
Proficiency in computer systems
Must be able to multitask in a fast-paced environment
Take active measures to solve problems and commit to a high level of service
Experience supporting a Life Sciences application in the industry

Document Specialist Resume Examples & Samples

Valid driver license
Proficient with LAW or Ipro scanning software
Proficient with Konica, Canon, or Xerox copy/print devices
Knowledge of Excel, Word, PDF
Experience with Binding (Velo, Coil, GBC, 3-Ring Binders, Acco, Wire-O)
Experience in making mini books (5.5 x 8.5, A5 (5.8 x8.3))

Document Specialist Resume Examples & Samples

BS or BA or equivalent experience preferred
Proficiency with Microsoft Office, Internet and related software applications
Motivated self-starter & team player with excellent communication and interpersonal skills
Able to effectively collaborate with teammates located in separate work locations
Ability to excel in a high-pressure, fast-paced environment
Copy editing, proofreading, data entry or academic grading experience, preferred
Experience processing complex documents such as loan applications, preferred

Document Specialist Resume Examples & Samples

Processing urgent requests for customers
Researching and reviewing issues related to problem orders
Matching processed orders with checks to send to the respective SOS’s
Type a minimum of 40-50 words per minute (10-key proficiency also preferred). Knowledge of keyboard shortcuts as well as be comfortable with Outlook, Internet Explorer, Chrome, and Microsoft Office
Comfortable working efficiently across multiple data platforms and utility suites (FileNet, SalesForce, Microsoft Office)
Experience with general research (processor will need to utilize state database resources and internal processing documentation) and a willingness to correspond with different SOS entities
Utilize all correspondence in a production-related and professional fashion (both in orders and responded to urgent requests as needed)
Highly organized and proactive as well as highly adaptive with a high level of attention to detail
A professional team player with the ability to multi-task in a fun, fast-paced environment
Self-starter who works well with or without supervision, one who will take the initiative to ensure that the job is completed efficiently while keeping a high level of quality
Flexibility to work overtime (weekdays and weekends as business demands)

Document Specialist, Junior Resume Examples & Samples

Experience with records management
Ability to work with clients and staff to ensure records maintenance
Experience with automated records management systems a plus
Experience with Microsoft applications, including Word and Excel
Knowledge of records programs a plus
Ability to work well in a collaborative team environment
MLS degree a plus

Document Specialist Resume Examples & Samples

Provide timely and accurate information and status updates to project sponsors, end users and management
Schedule and organizes complex activities such as interviews, meetings, travel, and department activities
Prepare complex presentations and reports for CCD&AR and/or Human Resources using PowerPoint, Excel and Word
Perform other administrative duties as needed: such as filing, photocopying, material mailings, transcribing, researching, etc. answer incoming telephone calls, determine purpose of callers, and address or forward calls to appropriate personnel or department
Welcome on-site visitors, determine nature of business, and announce visitors to appropriate personnel
Assist with facility accountably as needed (i.e. keep offices, storage spaces, and copy rooms stocked and maintain pantry and paper inventories.)
Appropriate education or related experience. Educational or work experience in Project Management, Human Resources and/or Administrative Services is highly desired
Strong phone etiquette and communication skills
Proven administrative and organizational skills
Experience in working with sensitive or confidential information is highly desired

Document Specialist Resume Examples & Samples

Possession of a high-school diploma or equivalent
A minimum of three (3) years of related experience including one (1) year at the level of Document Coordinator/Processor II
Ability to perform data entry, data retrieval, and data QA/QC across multiple platforms
Ability to learn new software applications quickly
Minimum of college entry level math skills
Experience in quality assurance or control for technical documents, or similar

Plan Document Specialist Resume Examples & Samples

1-3+ years of experience in retirement plan documents and/or plan installation and documentation that directly aligns to the responsibilities for this role
Demonstrated knowledge of LFG retirement and annuity products and procedures preferred
Knowledge of laws and regulations related to qualified plans and types and plan designs (IRS, DOL, TEFRA, EGTRRA etc.)
Ability to work independently or in a team, set priorities and meet deadlines
Commitment toward continuous learning, as can be demonstrated by completing on-going training courses, studying various training approaches and attending training related seminars
Ability to read, analyze and interpret both internal and external documents such as general media/publications, professional journals, technical procedures, governmental regulations, policies, proposals, and standard operating procedures
Proven ability to evaluate information and the implications of a course of action or solution
Proven ability to solve problems and deal with a variety of concrete variables in situations where only limited standardization exists
Proven ability to define problems, collect data, establish facts and draw valid conclusions
Demonstrates solid project management skills including, critical ability to coordinate and balance multiple projects in a time-sensitive environment, under pressure, and meeting deadlines
Finds common ground and can gain collaboration among management, colleagues and peers; can influence outcomes without directing or commanding
Demonstrated strong relationship management skills with internal clients (e.g. management, peers and colleagues)
Demonstrates strong interpersonal skills with collaborative style
Ability to perform under stress in cases of emergency, critical or hazardous situations

Document Specialist, Senior Resume Examples & Samples

Experience with DoD correspondence and records management
Ability to be proficient in the use of English
Ability to demonstrate excellent organization and database management expertise
Ability to track actions, suspense, events, and historical records
Ability to respond to short suspense actions
BA or BS degree required
Experience with DoD Correspondence and Task Management System (CATMS) a plus
Ability to work in large open workspaces, including cubicles
Possession of excellent reading and editing skills

Trademark Document Specialist Resume Examples & Samples

Detail-oriented and results-driven
Ability to work with goals and quotas and excel in a high-pressure, fast-paced environment
Self-starter who works well with or without supervision
Team player with excellent communication and interpersonal skills
BA/BS Degree preferred

Document Specialist Resume Examples & Samples

2-4 years of publishing experience within the pharmaceutical industry
Publishing experience in a pharmaceutical setting required
Strong knowledge of US and worldwide electronic regulatory submission requirements
High attention to detail and excellent organizational skills
Must demonstrate flexibility and be able to manage changing priorities within a fast-paced environment
Positive and proactive communication skills, proficiency with Adobe Acrobat, Microsoft Office Suite, and high attention to detail are expected
Proficiency creating submission-ready documents is required
Reliance on instructions, templates, and pre-established guidelines will be expected to perform the above functions

Document Specialist Resume Examples & Samples

Ability to multitask and organize the work that is given
Maintain acceptable attendance record
Experience processing complex documents such as loan applications

Document Specialist Resume Examples & Samples

Responsible for accurate and timely production of legal documents for the customer and/or government agencies
Meet or exceed established production quotas and quality control metrics
Adhere to established company and department policies and procedures, resolving order processing problems, and recording time measurements related to production activities
Perform other related duties as directed
Take direction from Leads, Supervisors, Assistant Managers and/or Managers as required

Document Specialist Resume Examples & Samples

Scan client documents per the instructions provided; code information from those documents
Copy documents per the client instructions
Print documents from multiple file types, per the client instructions
Perform quality control to ensure the documents were scanned, copied, or printed to specification
Assemble copied or printed documents per the client instructions
Perform custom binding or insertion into 3 ring or Acco Binders
Punch and bind Velo, coil, or GBC binding
Copy/load files from a disk, external hard drive, or flash drive

Senior Document Specialist Resume Examples & Samples

Supports system end-users by having an in-depth knowledge of the docspace system and the document management process in order to answer daily end-user support questions. Reviews and approves IT tickets, maintains system governance procedures and training materials, improves and maintains the docspace SharePoint site, composes and sends e-mail communications to docspace business administrators and business area leads, and creates/maintains system FAQs. Additional system support activities include managing user accounts, fulfilling global metric requests and participating in Quality event escalations as needed
Analyses user requests for master data updates to the system, approves or denies the request. Ensures that the new values are correctly added to the system. Ensures that a change control is opened as appropriate. Updates and maintains record of master data for the system
Acts as the Global docspace Business Administrator by presenting relevant topics at business administrators forum, maintaining a distribution list of all Business Admins, overseeing the annual user account review, overseeing periodic document review, and ensuring business admins are properly trained
Performs monitoring of the ComplianceWire/docspace portal interface log and resolves issues. Assists with system monitoring for compliance including periodic review and IAPPs
Trains, mentors, and coaches PLM QS team members in support of document management processes
Opens / assists with investigations and corrective actions for Trackwise quality events, deviations, CAPAs as needed in support of document management process
Identifies and evaluates possible system improvements, performs system user acceptance testing of new functionality. Participates in release projects including hypercare and training
Provides Internal and External audit support
Assists with base business deployments of standardized processes and EDMS use including data migrations. This includes scheduling and leading project meetings, ensuring master data is gathered and added to the system and training of end-users
Leads and participates in internal J&J working groups to drive business leveraging and learning, and identify new opportunities for improvement across the sector, and J&J
BA/BS Degree is required; minor in Life Science / Technical field, or equivalent is preferred
MA/MS/MBA / studies in Business / Reg Compliance. ASQ, PMI, or PE Certification (Preferred)
Minimum 6 years of experience in a regulated industry (Pharmaceutical, Medical Devices, or Diagnostics) in a Quality, Quality Systems, Compliance, Information Technology, Supply Chain Management or related field is required
Working knowledge of the business environment inside a quality organization, across various roles (e.g., quality operations, quality control, quality systems, pre-production quality assurance, etc.)
Demonstrated knowledge of applicable regulations within the US (FDA) and outside the US (e.g., EMEA ICH Q8, 9, 10)
Working knowledge of the business environment outside of the quality organization (e.g., manufacturing, product / process development, technical services / engineering, customer service, etc.)
Team collaboration skills and coaching skills
Ability to build and nurture strong, positive relationships with cross-functional team
Demonstrated understanding of regulatory requirements that impact Quality Systems specifically, and Pharm sector more broadly
May interact with Regulatory authorities during inspections

Document Specialist Lead Resume Examples & Samples

HS Diploma and at least 3 years significant experience in engineering project work in design, commissioning and validation,
A Bachelor's degree in an applicable engineering or scientific field
Experience in a biotech or similar manufacturing arena
Experience with Current Good Manufacturing Practices (CGMP), Good Documentation Practices (GDP) and other applicable regulatory requirements
Working knowledge of Meridian Enterprise software by BlueCielo
Working knowledge of Systematics Storage and Labeling System
Proficiency in Microsoft Office Products especially Excel Spreadsheets
Very strong organizational skills
Ability to work independently and multi-task in a fast, priority-switching environment
Exceptional communication and problem solving skills

Electronic Document Specialist Resume Examples & Samples

BS degree and 2-3 years in Document Management or
AS degree or equivalent with 3-4 years of industry experience or
4-6 years of experience in pharmaceutical industry, within sectors or compatible jobs (computer systems, electronic document management systems)
Subject matter expert on different areas within Clinical Documentation with expertise in at least one area (CEDM, publishing)
Strong English language skills; excellent written and verbal communication skills
Strong organization skills and ability to work transversally and cross culturally
Ability to work under pressure (i.e., due to constrained timelines)
Operational experience of MS Office applications and eDMS

Trailing Document Specialist Resume Examples & Samples

Receive Trailing Documents into LOS by entering required information
Prepare Trailing Documents for Imaging by removing staples and creating Trailing Document Coversheet
Re-attach Trailing Documents once received from Imaging
Create Shipping Manifest and ship Trailing Documents to Investor via overnight carrier
Reconcile Investor reports and call or fax on aged Trailing Documents not received. Documents should not be aged greater than 12 months or sooner as end Investor requires
Make certain Trailing Document Fax Queue is up to date and documents have been received in LOS
Assist Exception Processing and Collateral Shipping as necessary
Must be able to work overtime; if applicable
Excellent Internal and External Customer Service
Prior experience in preferred
Knowledge of mortgage documentation is required
Familiarity with MS Office: Excel, Word, and Outlook
Must possess good judgment and problem solving skills
1+ years in the mortgage industry
High level of integrity, adapts well to change, resourceful self-starter
Assists team members as needed, during times of peak volume and staff absences
Must have a working knowledge of computers and willing to learn new systems and applications

Document Specialist Resume Examples & Samples

Performs compliance requirements as outlined in the Employee Handbook
Requires use of electronic mail, time and attendance software, learning management software and intranet
Must adhere to all DCH Health System policies and procedures

Document Specialist Resume Examples & Samples

Must be able to obtain and maintain a Public Trust Clearance
Ability to perform work on complex projects with moderate supervision
Ability and flexibility to adjust to changing priorities, ability to adapt and adjust to changing priorities and varying workloads
Strong organizational skills with a high attention to detail
Good command of grammar and punctuation rules
Ability to function effectively within a team environment
Computer proficiency in MS Office product suite
Ability to handle and follow up on more than one task or project
Knowledge of department specific documentation systems and regulations such as FDA regulations for CGMP, GLP, or GCP
Familiarity with scientific or engineering terminology/principles
Experience with clinical research environment, GCP, TrackWise

Document Specialist, Sequencing Resume Examples & Samples

Responsible for supporting multiple RSS sites in the review, formatting and processing for approval of Quality Management System (QMS) documents and records – including Certificates of Analysis and project-related deliverables – in compliance with FDA Quality System Regulation (QSR) and International Standards Organization (ISO) regulations, as well as Roche corporate requirements
Functions as an Electronic Document Management System (EDMS) subject matter expert. Point person for incoming project-related and QMS documentation, working closely with multiple RSS functional areas
Supports creation, revision and maintenance of area Quality Systems procedures. Provides input into gap assessments and supports closure of gap remediation action items in regards to SOPs, Work Instructions, forms and templates
Assures RSS EDMS users are trained prior to being assigned access to the system
Works closely with the Training function to coordinate training of newly released or revised documents
Prepares and analyzes routine QMS metrics and reporting for the business
Maintains a very good understanding of how databases function and the relationships and dependencies between database fields
Expected to operate semi-independently, with the guidance of area management, while holding him/herself accountable to proactively fulfill tasks and achieve results within assigned timelines

Document Specialist Resume Examples & Samples

Processing new business and/or revisions within established service standards (accuracy & timeliness)
Respond to inquiries from customers and internal business partners
Interpretation of plan design details; seek clarification to ensure "right" outcome
Understanding and analysis of customer needs to recommend system setup that supports those needs
Partnering with Service Representatives, Implementation Specialists, Customers and Advisors to clarify plan design so that documents output is efficient and accurately reflects the customer expectations
Participate in projects as requested
In-depth knowledge of Group benefits and Group Division Structure
In-depth understanding of Group Client Services procedures and available services
In-depth knowledge of Plan administration systems and their interdependencies
An understanding of the sales office distribution network, sales practices and procedures
Group Benefits experience
Experience in a customer service/customer-facing role
LI-VC1

Document Specialist Resume Examples & Samples

Strong English writing and communication skills
Knowledge of Microsoft Office packages to include Outlook, Word, PowerPoint and Excel are essential
Great attention to detail and will take leadership over the departments filing and archiving
Must be very organized, self-driven and highly motivated
Must be able to understand and follow good documentation practices
Previous experience at managing high volumes of documentation paper or electronic would be favorable
Previous work in a clinical or Medical Writing setting would be favorable
Ability to work in a fast-paced setting with many interruptions

Document Specialist, Junior Resume Examples & Samples

1+ years of experience with records management or library expertise
Experience with filing and organizing, data entry, records management, or library management
Ability to be adaptable and self motivated
Ability to detail oriented and organized

Document Specialist Resume Examples & Samples

Protect the Brandby focusing on the guest experience and treating our associates with the same respect as we show our guests
The Primary Goal is to ensure the guest has a pleasant experience and we can process all of our documents. CIT’s should be less than 6 days and all paperwork has to be executed properly
Prepare all E-signature and paper docs for our EG’s and Guests. Review all electronic and paper docs once the guest has signed them to confirm they were executed properly and we have a cashable contract
Review all Documents to ensure they are complete, accurate and able to be processed. Check for any stipulations from the Lender and review for Compliance, including but not limited to
Red Flags
OFAC
RBPN (Risk Based Pricing Notice)
8300 Form (for cash over $10,000)
Follow up on CIT’s by utilizing our 3 Bucket System, and holding the EM’s accountable to complete all paperwork so we can cash our contracts in less than 72 hours. Work closely with the Business Office, GM and F&I Director on any deals over 72 hours to determine if we will bring the car back or garner lender approval that day
Deliver Deals to the Business Office and work closely with them along with the F&I Director to manage deal flow
Work with the F&I Director to coach the EG’s and EM’s as to how we can improve document processing efficiencies
Follow Sonic’s Loss Prevention and Safety proceduresincluding Key Control, Protective Eyewear, Safe lifting practices, and slip and fall prevention practices
Maintain 100% compliance with all required Sonic University,OEM manufacture, and Playbook training
Maintain the highest ethical behaviorat all times. Sonic believes taking the ethical highroad is the cornerstone of providing the very best experience for our guests, our associates, and the communities we serve
Company-required uniform guidelinesmust be met in order to begin work each day. These guidelines include the following
Dealership specific shirts and dress slacks are permitted
Name tags at all times
Company provided technology is a standard part of your uniform. iPads must be in hand daily. It is your responsibility to maintain your iPad and report any issues that may arise to the Help Desk in a timely manner
High level of cleanliness and grooming will be required
Arrive on time to work dailyand work the schedule that is provided. Vacations and additional time-off require notice and approval in writing by the General Manager

Administrator, Document Specialist Resume Examples & Samples

High School Diploma or equivalent required; AS or higher in business preferred
Minimum two years of related customer service experience required
Experience in high-tech sales support and/or manufacturing preferred
Ability to communicate effectively; strong written and verbal communication skills
Flexible and able to adapt to a fast paced environment
Good time management skills with the ability to prioritize, follow-through, and complete tasks on time
Detail oriented with high level of accuracy
Self-motivated and good level of focus/concentration

Document Specialist Resume Examples & Samples

Demonstrate an understanding of control process and procedures, including electronic and hard copy format
Work on assignments that are routine in nature, but can recognize when deviation from accepted practice occurs
Work on problems of minimal scope in which analysis of a situation or data requires a review of identifiable factors
Maintain controlled documents and records by updating logs, databases, and spreadsheets
Assist in coordinating the review and revision of procedures, specifications, and forms that will be delivered to customers to ensure they are well written and professional
Index/inventory documents for on- and off-site storage
Perform additional tasks and duties as assigned
Requires strong attention to detail to ensure accurate information is provided throughout the organization
Expected to have good verbal and written communication skills
Must be able to read, write, and converse in English
Must be computer literate. Able to navigate, conduct searches, and complete online forms for the purposes of training, performance management, and self-service applications
Must have experience with Microsoft Office Applications, Adobe Acrobat, and electronic databases
Must have typing proficiency at a minimum of 50 WPM

Document Specialist Resume Examples & Samples

Manage and deal with the day to day operations within the order management, R&D and customer service groups related to import/export documents in general
Support the Customer Service employees in their export document creation
Responsible for archiving all export and import files as well as the requested and issued phyto sanitary certificates
Coordinator for inspectors for incoming products and outgoing
Responsible for and deal with operational contacts with the national PPO, NAKT and Plantum for the day to day business
Manage and deal with CLIENT Export and related correspondence
Manage and deal with Export document system and related correspondence
Manage and deal with Chamber of Commerce + Embassies and related correspondence
Manage the flow of invoices / debit memos / credit memos

Document Specialist / QC Specialist Resume Examples & Samples

Support Clinical Pharmacology trial managers, pharmacologists, and pharmacokineticists by performing the Quality Control (QC), formatting, and publishing/maintenance of key documents (for example, protocols, clinical study reports, manuscripts, investigator brochures)
Conducts QA/QC reviews of bookmarks and hyperlinks
Reviews document content for accuracy, completeness and consistency against source documents/data
Provides formatting of text and tables for documents authored by Clinical Pharmacology
Communicates changes in the documents described above to authors, including CRO personnel, in an effective manner
Provides instruction and guidance on templates, formatting, and publishing to CROs in accordance with the company style guide
Interacts with various departments focusing on document quality (for example, Regulatory Operations and Clinical Quality Assurance)
Supports Clinical Pharmacology personnel, as needed, for report management and provides electronic submission training and troubleshooting when necessary
Assists with compilation of monthly report for Clinical Pharmacology

Document Specialist Resume Examples & Samples

Senior level subject matter expert, subject to minimal supervision
Receives and opens incoming mail, time-stamps paperwork and creates log sheet of contents
Reviews high-level content of various internal and 3rd party forms and other letters of instruction and makes determination on how to process
Interprets the nature of single/multiple request transactions both inter and intra-departmental requests, and inserts patching consistent with the request, then determines appropriate doc type/work
Scans and indexes documents and electronic submissions, assesses it and determines where to pull critical fields for that transaction
Performs Quality Assurance review of transactions to confirm key indexed values are applied correctly and that all pages of the documents are on the system
Files all non-3rd Party required paperwork based on specific guidelines and stores locally for specified period
Follows appropriate records destruction policies for documents that have reached the required date
Complete final stages of transfer process including reconciling and annotating documents
Handles checks and transactions from elite reps with greater sensitivity to timing
Researches and pulls statements or microfiche based on requests from internal parties such as the Field /Legal /Compliance; reactivates accounts when necessary
Reviews items in the misdirected queue received from various departments and makes determination on appropriate handling
Performs research on items initiated by all departments to identify where to find specific paperwork for various transactions
Responsible for retrieving any documents from storage via online system or phone
Meets or exceed department and unit production and quality goals and standards

Document Specialist Resume Examples & Samples

Establish a good working relationship with internal customers, LOBs and the Consumer Loan Center
Assist customers with various documentation questions
Sort documents according to type of loan
Ensure quality control when scanning and filing
Contribute continuous improvement ideas
Ability to review, process, and understand legal loan documents required
Microsoft Word and Excel knowledge
Ability to think on your feet and make decisions

Document Specialist Lead Resume Examples & Samples

4-6 years experience using electronic document and records management systems
4-6 years experience working in a cGMP environment
3-5 years experience leading cross-functional project teams
3-5 years experience implementing and delivering training to team members
3-5 years experience writing, reviewing, and approving cGMP standard operating procedures
3-5 year experience coaching and mentoring team members in a leadership capacity
3-5 years experience supporting internal company and external regulatory inspections
3-5 years experience in root cause analysis, investigation, deviation, CAPA, and technical change management processes

Document Specialist Resume Examples & Samples

Submit paperwork to and obtain approval from finance sources on all finance deals
Ensure that all required documentation is obtained and submitted to the finance source so that finance contract can be paid in a timely manner
Work with Sales Manager to secure a reasonable profit from every sale
Check all paperwork for correct title, lien information, taxes, etc
Establish and meet monthly objectives
Verify insurance with customers’ agents, obtain deposits, verify trade payoffs
Must follow all company safety policies and procedures, and immediately report any and all accidents to a manager or supervisor
Automotive dealership experience is preferred
Knowledge of dealership finance and insurance procedures
Some weekend work required
Ability to read and comprehend instructions and information
Degree or commensurate experience in finance
Computer knowledge preferred
All applicants must be able to demonstrate ability to pass pre-employment testing to include background checks, MVR, drug test, credit report, and valid driver license

Final Document Specialist Resume Examples & Samples

Responsible for contacting the issuing agent or county websites to retrieve the recorded Mortgages/title policies
Responsible for processing the physical document against Lakewood to verify that the correct document was received
Responsible for printing of transmittals
Responsible for printing of tracking sheet and mailing to custodians
Responsible for printing of documents from EDMS/Final Docs mailbox
Responsible for determining if correction is valid prior to processing
Responsible for determining the appropriate contact person to send the correction request
Document actions taken, where and who the doc were sent to for the correction and set due date in Lakewood
Conduct at least a monthly follow up regarding the return of the corrected doc back to Freedom Mortgage
Document and notify Supervisor or Manager if any problems arise regarding the document sent out for the correction
Be open and receptive to ideas for improvements from Management

Document Specialist Resume Examples & Samples

Supervises team of claim specialists
Complete final stages of transfer process including reconciling and annotating documents. Handles checks, and transactions from elite reps with greater sensitivity to timing
4+ yrs. related business experience

Document Specialist Resume Examples & Samples

Working with program management and engineering leads to plan and deliver project documentation in accordance with contract requirements. Project documentation includes engineering and program reports per the Contract Data Requirements List (CDRL)/Subcontractor Data Requirements List (SDRL), Deviations, Waivers, Engineering Change Proposals (ECPs), Integrated Master Schedule (IMS), Integrated Master Plan (IMP), Financial Reports, and other contractual data deliverables
Tracking, reviewing, and delivering data deliverable documents to customers using Government and/or Commercial data transfer systems
Monitoring compliance to Textron Systems established Data Management procedures and process guides
Controlling and maintaining delivered documentation in the Textron Systems Product Data Management system (eMatrix) for metrics tracking and archival purposes
Supporting Lead Data Management Analysts in process improvement initiatives
Engaging internal and external customers as required to execute Data Management functions

Trial Document Specialist Resume Examples & Samples

Support Clinical Scientists in the set-up of an eTMF process for assigned studies, for example and as applicable
Discuss & agree with Clinical Scientists on the electronic delivery plan of TMF documents (timing of document availability, delivery routes (e.g. through secured electronic gateways), scanning activities if required, timing and content of quality checks, any required paper originals to be filed, and responsibilities)
Set-up eTMF Table of Content at study start and update during study in agreement with Clinical Scientists
Electronic gateway account creation for external parties (CRA, CRO)
Work with documentation and Monitoring Liaison Manager groups to ensure CRA/CRO is trained on agreed process for eTMF document delivery
Work with sites to attain required regulatory/essential documentation in a timely manner to meet timelines throughout study conduct
Support CS in the maintenance of trial documentation
Work with documentation group and/or CRAs/CROs to resolve issues identified during electronic document uploads into internal systems
Review eTMF content, provide eTMF content reports to Clinical Scientists on a regular basis for review; help with follow-up of missing/outstanding documents
Conduct detailed and appropriate quality checks on eTMF documents at defined time points, including any paper originals required
Scan (or coordinate scanning by vendor), properly name, and import documents into internal systems to ensure availability
Contribute to the creation/harmonization of templates/guidance, e.g. trial document delivery plan template, document tracking tools, training materials, TMF QC guidance
Assist in maintaining tracking of trial master file locations (during study and upon archiving)
Back-up or provide support to other Trial Document Specialists globally
Generate study specific documents, e.g. study checklists, drug shipment documentation, Vendor Activity Worksheets, Clinical Study Report appendices
Assist in the review of study specific documents, e.g. study protocols, Case Report Forms, Informed Consent Forms etc (QC)
Support study status tracking ensuring Workbench / ClinAdmin and other tracking tools are up-to-date
Provide support to check, complete and archive paper TMFs from studies following (old) paper TMF process

CMC Document Specialist Resume Examples & Samples

Document issuance, version control, manual and electronic files maintenance, and document status notifications
Creating monthly metrics
Follow-up on documents biennial review process
Perform logbook creation, review, scan, and file function
Document formatting, printing and update document trackers
Create training profiles, update training profiles on paper and electronic system, create training reports, maintain training metrics, etc
Perform administrative functions in our training tracking system: update training profiles, updates documents records, etc
Assist with training and documentation projects
Experience in Biopharmaceutical industry is preferable
Documentation experience required (paper-based and as well as electronic system)
Training system experience required (paper-based and as well as electronic system)
Minimum 1 year experience is required
Microsoft Suite detailed knowledge is must
Familiarity with style and formatting within MS word is must
Microsoft Excel pivot table’s knowledge is required
TrackWise and MasterControl or other similar training system knowledge and experience is must
Must be able to work independently but also be customer service oriented

Document Specialist Resume Examples & Samples

Required: Associate’s degree / studies in Business/Liberal Arts or equivalent years of experience. BA/BS / studies in Business/Liberal Arts or Certification in Process Excellence or equivalent experience preferred
Experience in manufacturing /quality role is preferred
Experience in supporting Quality Systems in a highly regulated industry (e.g. Pharmaceutical, Medical Device, Bio-Tech) is preferred
Awareness of GMP and Quality Systems (e.g. Change Control, NC/CAPA, Deviation, Validation, Audits, Manufacturing Controls, Materials Management, etc.) is preferred
Experience working with business partners in a global environment is preferred
Experience in computer software such as Excel, SharePoint, Quality System application and process specific experience is highly desirable

Quality Document Specialist Resume Examples & Samples

High school education
3+ years of experience in similiar roles
A team player attitude with excellent interpersonal skills
Excellent organizational skills and strong attention to detail
Ability to manage high volumes of work
5+ years of experience in similar roles is preferred
Knowledge of healthcare insurance and third party reimbursement requirements
Two years of insurance billing/claims processing or related experience
Track record of company longevity/loyalty (3+ years)

Document Specialist Resume Examples & Samples

Perform routine and specialized clerical duties
Maintains, assembles, files, retrieves and tracks folders
Completes computer functions per department protocol
Perform all document processing functions, from opening mail and receiving documents into our system to sorting documents based on clients' instructions, numbering pages, scanning, copying, and quality control
Perform general office tasks as needed

Global Document Specialist Resume Examples & Samples

Verifies availability, correct and timely filing of Trial Master File (TMF) for the Region; archives TMF in the Electronic Document Management System for Submission Documents (e.g. BIRDS)
Performs content checks within files and plausibility checks between files, including financial disclosure forms and OPU/Trial tabulations; Cross checks completeness with other data sources (e.g., 1572s,CTMS) for the Region
Works with LDS to address open issues and ensures any required corrections are made
Provides TMF status reports to demonstrate TMF completeness and quality
Reviews regulatory documents to ensure completeness in accordance with ICH/GCPs, FDA Regulations, including other health authorities
Support inspection readiness activities, including driving documentation required to reconstruct a clinical trial
Maintains a focused continuous improvement culture by identifying and executing strategies and priorities to enable the TMF Management group to deliver value and enhance overall operational effectiveness
Actively remains current with industry standards, trends, and competitive intelligence on TMF management best practices
Maintains close relationships with Global Head Documentation Management, Study Management & Conduct, Site Enablement, Site Feasibility and Recruitment & Retention, CO Training and Compliance, CDMA, Regulatory, Legal, Investigational Sites, Clinical Research Organizations, and third-party vendors to assure a closely coordinated program based on common objectives
Represents TMF documents processes on local/global working groups
Ensures commitment to customer-centric behaviors: provides visibility to trial teams and broader Clinical Operations into ongoing work through up-to-date tracking; maintains high degree of responsiveness to both internal and external requests; resolve issues by working collaboratively across Clinical Operations and other groups within BI
Develops and delivers appropriate training for the TMF Management group in partnership with the Training and Compliance group
Experience in archiving and retrieval systems is preferred
Experience in regulated pharmaceutical or healthcare industry is preferred
Familiarity with CTMF requirements and SOPs, system functionality, and practices is preferred

Document Specialist Resume Examples & Samples

Perform data entry for ROW records and activities
Maintain the ROW records filing system including document control, file index and content records
Review and confirm all data in the Limited Title Certificate (LTC). Input information from the LTC into the database necessary for the ROW documents. Implement LTC log for tracking of documents
Prepare ROW documents for acquisition. Implement an Easement Log for tracking of documents
Review of acquired easements for submission to supervisor for approval prior to recording
Print reports from the database as required by the project management
Prepare easements and related documents and review all documents for correctness
Prepare land acquisition packets
Review condemnation files for completeness prior to transmittal to attorneys
Two years experience as a document specialist or a related ROW position
Proficient in PC operation, including spreadsheet and word processing. Experience in database program operations is a plus
Ability to demonstrate initiative and assertiveness, the ability to plan and manage their work in an efficient manner, and the ability to work well under stress and time pressures
Recommend changes to assure quality document generation
Should be knowledgeable in the methods and techniques for performing Land Services activities. Should possess competent knowledge and skills in land description and terminology, and ROW document analysis
Practical experience in the application, modification and adaptation of standards, techniques and procedures for ROW documents
Must be detail oriented and have excellent oral and written communication skills

Document Specialist Resume Examples & Samples

Ability to type at least 65 WPM, with accuracy
Ability to perform mathematic computations
Good reading skills and knowledge of grammar, syntax, spelling and punctuation
Good interpersonal skills for interactions with co-workers and customers
Ability to maintain schedules, prioritize to meet deadlines and work well with others
This is the skill set for an individual at midpoint of the banded position. Based upon banding of grades, the skills needed may vary
Previous clerical/secretarial experience, transcribing experience and advanced knowledge of software within Microsoft Office Suite is preferred
Works under general supervision, following detailed written and oral instructions, and is accountable for accurately and efficiently typing various correspondence and insurance documents and meeting established deadlines
Accountable for daily production and error records for preparation of monthly reports
Accountable for accurately and efficiently creating various correspondence and insurance documents, and editing documents and forms as necessary

Medicaid RFP Document Specialist Resume Examples & Samples

Administering RFP SharePoint sites, including proposal document management, based on project need
Developing response-specific tools and templates for proposal creation and management in accordance with state RFP requirements
Preparing and building final materials for submission, including print documents and electronic media
Working with external printing and shipping vendors
4-6 years document management experience managing a high volume of documents (100-150 documents)
4-6 years project management experience
4-6 years of experience with MS Word
1-3 years of experience with SharePoint
1-3 years of experience with Adobe Acrobat

Document Specialist Resume Examples & Samples

Maintains Engineering related paper and electronic master documentation files. Works with clerks to perform scanning activities for archiving and retrieval
Using MASTERControl, creates, edits, issues and revises documents for Facilities Technical Documentation and Work Orders including drawings, SOPs, specifications, vendor documentation, forms, memos, and reports. Assures that said documentation is the correct revision when issued. Determines using SOP and best judgment when revisions to drawings are necessary
Coordinates periodic review process for all technical documents
Creates and organizes systems for filing and tracking GMP related records and documentation. Maintains indices for drawings, specs and vendor documentation and assures that physical organization of these documents agrees with the indices
Assists in distribution and maintenance of paper and electronic documents. Access databases are utilized for the tracking and management of the high volume of documentation flowing between MBLs related departments and the construction firm involved in the project
Reviews documents to ensure that cGMP documentation meets in-house and cGMP requirements
Maintains proficiency in Microsoft Word and Microsoft Access programs. Working knowledge of Microsoft Excel program is advantageous. Adept at learning new computer programs such as CMMS quickly
Maintains security of documentation storage to prevent unauthorized use or loss of documents
Requires a Bachelors degree or equivalent with a minimum of 2 to 5 years of related experience in documentation, engineering technical writing or equivalent
Normally receives no instructions on routine work, general instructions on new assignments
Computer literate and in-depth knowledge of MS Office programs. Must have a working knowledge of design of relational databases
Works on problems of diverse scope where analysis of situation or data requires a review of identifiable factors. Exercises judgment within defined practices and policies in selecting methods and techniques for obtaining solutions
Must have excellent verbal and written communication skills
Ability to focus on detail while still retaining concept of large picture
Excellent proof reading skills
Attention to detail is critical
Must be able to learn technical details associated with Validation protocols and Engineering SOPs
Must be able to follow all current Good Manufacturing Practices
Willingness to learn new software systems. Limited travel for training purposes is required

Document Specialist Resume Examples & Samples

Creation of user guides, help desk content and maintaining user guides preferably for call center customer service representatives 2-3 years of experience required * This is NOT a Senior Role *
Work with legal and compliance team to ensure content is within guidelines
Credit check required
Salary high 58-60k
Salary 58-60k

Document Specialist Resume Examples & Samples

Invoice and bill customers, either directly or coordinated through centralized finance functions
Enter financial, expense, time keeping or operations-related (e.g., DMV, vehicle maintenance) data and create/distribute reports as required
Assist with data entry for fuel reconciliation and customer-specific initiatives (e.g., rail yard fuel accounting)
Maintain basic understanding of products and services offered and local warehouse inventory to provide appropriate level of customer support
In partnership with mechanics and operations management, maintain system for scheduling regular and as-needed vehicle maintenance
In partnership with local management and human resources, provide HR-related support as required (e.g., scheduling interviews, greeting candidates, assisting with on-site completion of online applications, distributing/tracking/collecting HR paperwork)
Based on local business need, perform limited dispatch responsibilities, order/delivery ticket review and creation, and driver communication management
Set up master "keep full" order in ordering system (e.g., MAS or AS400)
If Marine-based, coordinate deliveries with relevant port operations to schedule tugs/barges, transmit orders, coordinate with local product storage tanks, and schedule dock appointment
High school diploma required; Bachelor's degree preferred
3-5 years full-time work experience
Experience in transportation industry strongly preferred, with exposure to fuel/lubricant product distribution desired; if Marine position, exposure to marine operations (e.g., docks, ports) preferred
Strong Microsoft Excel skills and proficiency in Word and Outlook; knowledge of financial software preferred (e.g., MAS, SAP, JD Edwards)
Enjoys the challenge of a difficult problem and demonstrates ability to solve a variety of user and network problems with immediate and effective solutions; asks good questions to isolate problems
Knows when to solve problems on own and when to consult others for support; can differentiate a small problem from a large one and take appropriate action
Identifies problems; determines accuracy and relevancy of information; uses sound judgment to generate and evaluate alternatives and make recommendations
Can look at reports and other data and notice anomalies; is able to spot inconsistencies and correct or explain variances
Can solve problems in intelligent, appropriate ways
Demonstrates ability to effectively work with clients, customers, and partners to accurately assess needs; provide information or assistance; resolve problems, or satisfy requirements
Seeks to understand situation or obtain information by asking questions, paraphrasing to ensure understanding and responding in appropriate helpful ways

Trailing Document Specialist Resume Examples & Samples

Receive Trailing Documents into LOS by entering required information
Prepare Trailing Documents for Imaging by removing staples and creating Trailing Document Coversheet
Re-attach Trailing Documents once received from Imaging
Create Shipping Manifest and ship Trailing Documents to Investor via overnight carrier
Reconcile Investor reports and call or fax on aged Trailing Documents not received. Documents should not be aged greater than 12 months or sooner as end Investor requires
Make certain Trailing Document Fax Queue is up to date and documents have been received in LOS
Assist Exception Processing and Collateral Shipping as necessary
Other Duties as assigned
Ability to work in a fast pace environment
Must be able to work overtime; if applicable
Excellent Internal and External Customer Service
Prior experience in preferred
Excellent verbal and written communication skills
Knowledge of mortgage documentation is required
Familiarity with MS Office: Excel, Word, and Outlook
Must possess good judgment and problem solving skills
1+ years in the mortgage industry
High level of integrity, adapts well to change, resourceful self-starter
Assists team members as needed, during times of peak volume and staff absences
Must have a working knowledge of computers and willing to learn new systems and applications

Document Specialist Resume Examples & Samples

Processes cancellations daily in a timely manner
Communicates with customers in case a cancellation cannot be processed
Answers phone inquiries with regards to cancellations, checks cashed, dealer out of business requests
Processes checks through multiple systems
Prepares and generates spreadsheets and vendor requests for dealers out of business manual checks
Prepares spreadsheets to generate manual checks
Performs all other duties assigned by supervisor/manager
General office practice skills
Minimum High School combined with 1-2 years work experience required

Plan Document Specialist Resume Examples & Samples

Responsible for protecting, securing, and proper handling of all confidential data held by Ascensus to ensure against unauthorized access, improper transmission, and/or unapproved disclosure of information that could result in harm to Ascensus or our clients
Our I-Client service philosophy and our Core Values of People Matter, Quality First and Integrity Always® should be visible in your actions on a day to day basis showing your support of our organizational culture
Prepare adoption agreements and plan document kits for new plans, restating plans and plan amendments by accurately entering, generating and assembling kits through the Plan Adoption System
Enters and/or processes employer plan data into our client database
Successfully monitor and follow-up on assigned items; including determining appropriate action for resolution of client issues and completing work items timely
Manage deadlines and work within allotted timeframes
Maintain team statistical data, supports billing and finance tasks as needed
Respond to internal/external customer inquiries
Assist team members in meeting unit goals and stated service levels
Verify client information and plan information has been created accurately and processed through the customer relationship management system
Responsible for accurately compiling all the required documents to be delivered to the clients via hard copy or electronically and verifying the data within the document kits
Demonstrate ability to identify, review and analyze discrepancies and questionable procedures within the unit and division by proposing written and verbal resolutions
Provide accurate and efficient administrative support for unit, as needed, by reviewing correspondence, assembling document kits, and assisting with mass projects
Adhere to strict audit procedures to ensure confidentiality of client information
Serve as a resource for effectively responding to internal and external client inquiries within 24 hours
Develop and expand qualified plan knowledge by attending Ascensus document training, reading Ascensus newsletters and reference services, and other items as directed by your supervisor
Document all verbal and written communication in appropriate systems and locations
Performs other duties and special projects and assigned
Two year degree or equivalent work experience
Experience with PCs and MS Office software applications
Detail oriented with strong organizational and time management skills required
Ability to handle multiple priorities and meet deadlines in a fast paced environment
Ability to communicate effectively, verbally and written, to all levels within Ascensus
Ability to work extended hours as required in order to meet business needs
The employee must regularly lift and/or move up to 10 pounds, and occasionally lift and/or move up to 25 pounds

Document Specialist Resume Examples & Samples

An ability to work both independently and as a team under tight deadlines is required
Good customer service skills are a must
Using standard desktop applications and other specialized Document Services applications, creates and/or revises work product using direct keyboard entry, scanner or electronic conversion methods of input transcribes audio and digital dictation including deposition transcripts as required
Electronically transfers and receives documents to and from clients and customers
Assists customers with questions or problems via email, telephone or remote computer access
Participates in ongoing intra-department training in all Document S
Assumes responsibility to assist team in meeting client deadlines
Advanced knowledge of Windows-based computer software applications including Excel; Word and PowerPoint; and document management systems; legal applications software
Ability to organize and prioritize multiple assignments, use initiative and judgment to accomplish results, work under pressure and produce extremely accurate and detailed work within established timeframe and quality standards

Document Specialist Resume Examples & Samples

Copying, digital print, & scanning of documents
Handling time sensitive & confidential materials
Maintaining logs & report documentation
Handling multiple tasks / jobs simultaneously
Participating in cross-functional training
Adherence to Work Flow Procedures
Adherence to Safety Procedures
Minimum of five (5) years working in the document outsourcing industry
Strict adherence to all DTI policies and procedures
Computer skills; Windows Office products
Additional knowledge with: IPRO, Concordance, Summation, eCapture, PDF's, TIFF's are a plus
Willingness to submit to a pre-employment drug screening and criminal background check

Document Specialist Resume Examples & Samples

Ensure files are routed to the appropriate department in a timely manner
Receive suspense mail and settlement statements; distribute to appropriate departments
Log all pertinent documents into the system
Copy and scan files and supporting documents into the document retention system
Forward final documents to the appropriate investor or custodian according to department procedures; report document discrepancies
Monitor quality of incoming work to identify trends and avoidable upstream errors; provide feedback and suggestions for corrections and improvements
Respond to requests for documents, mini-file reviews, and main loan files
Communicate issues related to completing requests for original documents
Process original and copy document requests based on workflow data
Make suggestions for changes in procedures, automation, and forms to increase department efficiency and accuracy
High school diploma or equivalent experience required, as well as one or more total years experience in role(s) related to reviewing mortgage loan files and/or documents
Manage multiple priorities and projects
Initiate requests for information across other departments; performs role with a strong sense of urgency and responsiveness
Organized and detail oriented; ability to work in a fast-paced, deadline-driven environment required
Prior experience using PDF software programs and Microsoft Word, Excel, and Outlook

Document Specialist Resume Examples & Samples

OpenText letter template: Creating variable data printing templates with complex business logic
CSV, Columnar data files and XML
Driver, Reference, Init and report files
Sectioned data and Section documents
Creating tables including section tables
Creating functions, formulas and rules
Knowledge of PDF, Postscript and PCL print streams
PDF pass thru, Tiff and JPG import
Code, test, debug, implement, and document variable data printing projects
Develop complex test plans to verify logic of new or modified projects
Create appropriate documentation in work assignments such as program code, and technical documentation
Some programming knowledge and experience with at least VBscript or similar scripting language required
Strong understanding and previous work experience with MS Office and Adobe products required
Experience with creating letter templates in Word, or other 3rd party software
Understanding of tables and flat data files
Previous experience in the printing industry is a plus
OpenText Exstream experience preferred but not required
Strong skills in Document creation
Strong personal computer and business solutions software skills
Strong analytical and problem solving skills for design, creation and testing
Good interpersonal skills to interact with team members and other departments
Ability to work as part of a team and also independently on projects
Bachelor s degree in computer science or related field preferred

OBD Certification Document Specialist Resume Examples & Samples

You must have experience with Integrity and C2ST and CalTerm and Cert Doc Tool
You will be directly impacting the success of Cummins by creating the document which communicates compliance to On-Board Diagnostics (OBD) requirements. Compliance to OBD regulations is a necessary condition for Cummins to sell products throughout the world
You will be responsible for creating, defining and executing processes, training, tools and metrics for OBD Certification Document system
You will be providing hands-on support and guidance to EBU and functional teams during the entire OBD certification document development life cycle. Your support includes, but is not limited to OBD Certification Document requirements definition, development of content and final document, and validation activities. You will become an expert on OBD certification documentation within the team and eventually outside of the immediate team
You will apply engineering and/or scientific skills and develop experience in creating engineering documentation
You will be challenged to identify and champion common approach improvements to development efficiency, product quality and product costs

Document Specialist Resume Examples & Samples

High Speed Scanning experience a plus, but not required
Preparing documents for scanning and operating high speed scanners
Document destruction
Reporting activities
Self-development
University of Farmers training
Ability to perform sedentary work along with bending, reaching, walking, standing, lifting, and carrying up to 20 lbs
Repetitive use of arms and hands to prepare mail, scan documents, and enter data

Document Specialist Resume Examples & Samples

Support Corporate Services operations, including individual projects and assignments, as needed
Maintaining original hard copy and electronic filing of technical documents and relevant indexes; ensuring files are properly prepared and accessible on line and maintained accordingly within archives
Preparation and distribution of documents for signatures; as well as organizing, tracking status and timelines
Manage calendar of periodic reviews (send and track notifications)
Provide controlled versions of documents, as requested
Preparation of primary and supporting documents for submission for any type of review

Document Specialist Resume Examples & Samples

Team player with excellent written, communication, and interpersonal skills
Copy editing, proofreading, or academic grading experience
Experience in launching new products, setting procedures, and working with multiple teams, departments, and stakeholders
Legal industry background, education, experience, knowledge, or interest

Document Specialist Resume Examples & Samples

Operating high speed copiers, printers, and scanners to produce client requested projects while following all production SOPs
Preparing documents for copy and scan projects
Setting up digital files for printing
Managing project deadlines
Color correcting digital files to meet quality standards
Learning to operate and maintain all production and finishing equipment
Properly tracking all job totals so billing can be accurate
Quality control projects to ensure desired result
Communicating to production manager any supply or equipment needs
Communicating project issues with production manager so they can be handled appropriately
Maintaining confidentiality of all client materials

Document Specialist Resume Examples & Samples

Responsibilities and Essential Functions
Provide support for miscellaneous requests and flex services with a "can do" attitude and philosophy
Maintain a positive team-player mentality
Accurately communicate with client staff and DTI team members regarding commitments, deadlines, challenges, requests, etc
Deliver on service commitments in a timely and accurate manner
Invest proper effort and QC approach to deliver highest quality work and service
Comply with DTI's standards of operations as set forth in the contract agreement, the site operations manual, and the employee handbook
Perform basic mathematical calculations using a calculator/computer to accurately figure production time and labor time associated with any copy, print, scan or production requests
Follow established guidelines and procedures for receiving, documenting, organizing and mailing out client packages (i.e. parcel deliveries, messenger services, etc.)
Ensure accurate tracking, monitoring and recording of all charges, overtime, logs and entries throughout his/her shift
Answering telephone inquiries, loading/unloading parcels, delivering of parcels, copying, and faxing and guest requests
Due to the cyclical nature of the industry team members may be required to work varying schedules to reflect the business needs of the firm
Specific duties as assigned
Ensure all projects have been properly produced and Quality Checked (QC'd) to DTI's standard
Ensure clients request and the delivery of faxes/parcels in a timely matter in accordance to DTI's standards
Sort, distribute and meter US mail with knowledge of current postal rates
High School Diploma or equivalent
Minimum of 1 year professional level work experience
Previous experience in a client service oriented field preferred
Willingness and ability to learn new skills be personable, articulate, knowledgeable and professional in presenting oneself in a professional setting
Ability to learn skills quickly
Flexibility in dealing with simultaneous projects
Ability to function with a high level of patience, tact and diplomacy in handling any "complaint" situations
Ability to lift or move 40 lbs. or greater
Fine and/or gross motor skills, including the ability to grasp, lift and/or carry or otherwise move packages on a standard wheeled cart with a load capacity of 100lbs
Ability to walk, bend, kneel, stand, and/or sit for an extended period of time
Manual dexterity required for operating office machinery (phone, copy machines, binding equipment, etc)
Working knowledge of Microsoft products pertaining to the specific position including but not limited to Outlook, Word, and Excel etc
Reading, writing, and arithmetic skills required
Visual acuity
Able to convey information and ideas through speech in ways that others will understand
Able to listen to and understand information and ideas presented through spoken words and sentences
Able to speak clearly so listeners understand, identify and understand the speech of another person
Strong initiative required; ability to work independently with minimal direct supervision

Product Lifecycle Document Specialist Resume Examples & Samples

Ability to learn very quickly. Able to produce accurate deliverables on-time is a must
Experienced with processes of change control, NPI, ECO, implementation, deployment in production environment, and Product Life Cycles
Solid understanding of various functions and processes in supply chain including planning, manufacturing, logistic, and order fulfillment
Strong hands-on experience in using ERP system (SAP is preferred)
Strong analytical, planning, problem-solving, and organization skills
Strong verbal and written skills to communicate at all organizational levels in a worldwide distributed environment
Highly motivated, reliable, customer-oriented, a go-getter with positive, team-work, and can-do attitude, effective in process-oriented environment and with remote co-workers
Must fulltime work on site at Agilent office in Santa Clara, CA

Document Specialist Resume Examples & Samples

Knowledge of Unix/Linux, and Windows. VAX is highly desired
Knowledge of auditing and documenting large, complex computer programs written in C++, Java, Ada, and CMS-2. desired
Understands the terms: source file, object file, executable file as it relates to CM
Knowledge of Microsoft Office, Excel, Outlook, Project, and Word
Knowledge of ClearCase/ClearQuest a plus
Bachelor degree (in Engineering, Computer Science, Math, Physics, or related field) or equivalent related work experience
2-4years of experience in software, hardware, or documentation configuration management

Document Specialist Resume Examples & Samples

Process and deposit checks for life and disability insurance
Performs research on items initiated by all departments to identify where to find specific checks for various transactions
Meet quality and production standards while providing superior service to internal and external clients
Process checks and deposits for life and disability insurance policy initial payments
Scans and indexes checks and electronic submissions, assesses it and determines where to pull critical fields for that transaction
Performs Quality Assurance review of transactions to confirm key indexed values are applied correctly and that all checks are on the system
Handles checks, and transactions from elite reps with greater sensitivity to timing
Meets or exceeds department and unit production and quality goals and standards
2+ years of related business experience

EMR Document Specialist Resume Examples & Samples

Minimum of 1 year of experience in healthcare, customer service, office or other related field and/or formal education in a health services field required
Strong attention to detail and organizational skills with accurate skills in fundamental medical office procedures such as typing, computer software, telephone, scanners and copy/fax machines
Knowledge of HIPAA and patient confidentiality principles
Ability and willingness to demonstrate and maintain competency as required for job title and the unit/area(s) of assignment

Document Specialist Resume Examples & Samples

Prepare and/or maintain quality control documentation pertaining to inspections, order documentation, quality records, etc
Perform a variety of electronic and hard copy filing and prepare documentation for Quick Ship/Sure customer orders
A certain degree of creativity and latitude is required
Understand and have experience with quality control and inspection procedures
Understand how to function in a nuclear safety environment
Computer Proficiency with Microsoft software (Word, excel)
0-2 years of experience in administrative role with experience in a manufacturing, quality or inspection organization preferred

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