Document Controller Resume Samples
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Document Controller Resume Samples
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GT
G Tremblay
Geovany
Tremblay
500 Vesta Drive
New York
NY
+1 (555) 542 3269
500 Vesta Drive
New York
NY
Phone
p
+1 (555) 542 3269
Experience
Experience
Detroit, MI
Document Controller
Detroit, MI
Dach, Swaniawski and Nader
Detroit, MI
Document Controller
- Archiving /Scanning/Printing - Renaming, recording and filing incoming hard or electronic copies of drawings (Internal and External)
- Archiving /Scanning/Printing - Renaming, recording and filing incoming hard copies of drawings (Internal and External)
- Ensuring all management system documentation is the current version and easily accessible
- Recording, checking and tracking all incoming and outgoing project documents
- Processing and recording incoming and outgoing vendor data and engineering design drawings
- Maintaining document logs for correspondence, material approval submittals, shop drawing, RFI (incoming & outgoing)
- Maintaining all tracking records and ensuring that they are initialled when a file is taken from the filing room
San Francisco, CA
Document Controller, Abu Dhabi
San Francisco, CA
Corkery-Wintheiser
San Francisco, CA
Document Controller, Abu Dhabi
- Demonstrated proficiency with large-scale Document Control management software (ACONEX)
- Maintain a list of office furniture and equipment together with a list of site offices work station equipment, and monitor them
- Demonstrated success on the job, as evidenced by satis¬factory performance, acceptance of responsibility and growth in previous positions
- Assists in preparing a “mock up” for operations manuals (e.g., develops the index, binders, dividers, etc., and ensures timely printing and assembly) and/or job data books (pulls drawings and documents, develops index, cover sheet, dividers, etc., ensures timely reproduction and assembly)
- Assist in the preparation of the minutes of meetings with the project managers and directors
- Maintaining a register of all incoming and outgoing mail, stamping and recording of mail before circulating for distribution to the Project Manager as set out in BMS_Project Communication and Document Control and BMS_Site Supervision Quality Procedures
- Responsible for Control/Track/Issue of complete project documentation such as incoming and outgoing correspondence, site instructions, change orders, NFC, RFI, CVI,RFM, Letters, staff daily report, Submittals and other forms of pertinent documents from the client and subcontractors (including Atkins internal documents)
present
Detroit, MI
Senior Document Controller
Detroit, MI
Greenholt, Cummerata and Price
present
Detroit, MI
Senior Document Controller
present
- Develop and maintain document control processes for the efficient management and recording all documentations
- Ensure that all the relevant Project documentation are registered / maintained in the electronic Document Management System (eDMS)
- Develop Photocopies / Binding and transmitting of documents as part of client’s submission
- Understand and manage Client EDMS system
- Assist with the general project administration
- Liaise with Project Management & team, Client and Sub-contractors effectively and resolve problems and issue’s relating to documentation
- To maintain a safe and secured working environment within Document Control
Education
Education
Bachelor’s Degree in Accuracy
Bachelor’s Degree in Accuracy
Carnegie Mellon University
Bachelor’s Degree in Accuracy
Skills
Skills
- Demonstrable ability to work on smaller multiple projects and complete high quality work against strict and conflicting deadlines
- Good working knowledge of Office software (Word, Excel, PowerPoint, etc..) and a good level of computer literacy
- Highly organised, able to plan and manage conflicting priorities
- Computer literate (basic knowledge of MS Windows Excel, Word and internet systems)
- Good working knowledge of SharePoint
- Ability to work well under pressure and deliver quality results on time
- Good interpersonal skills and ability to communicate effectively with various management levels
- Strong organizational skills, including an ability to prioritize activities and work with limited supervision
- Excellent organisational skills, accuracy and attention to detail
- Knowledge on ISO 9001 is desirable
15 Document Controller resume templates
Read our complete resume writing guides
1
Assistant Document Controller Resume Examples & Samples
- Collect and maintain all documents to arrange an organised filling system
- Maintain a computer database of all filed documentation
- Perform clerical typing duties to generate documents as necessary
- Imputing all documents on Microsoft Excel
- Filling
- Daily file management
- Minimum Geology diploma or equivalent with 2–3 years working in a petroleum industry environment
- Back ground in administration and management support and document control
- An understanding of basic oil and gas exploration and production operations
- Advanced computer literacy skills in various computer software applications
- Experience in spread-sheeting and database operation
2
Document Controller Resume Examples & Samples
- Previous experience on site engineering document control or Engineering consultant office
- Experience with electronic engineering documentation control and revision software (LiveLink)
- Knowledge of GMP control a preference
- Proficiency with standard office software applications, including MS Word, Adobe Acrobat, MS Access, MS Excel, MS Power Point expected
- Experience and proficiency with other applications (e.g. MS Project, Visio) a plus
3
Document Controller Resume Examples & Samples
- Attending to requests regarding access and retrieval of legal documentation
- Scanning, assessing and recording documents for key legal and financial transactions into an EDMS in a timely and accurate manner
- Liaising with global legal and risk management teams and generating reports as required
- Archiving and retrieving of legal documentation
- Attending to various administrative duties as required
- Fantastic attention to detail and methodical in your approach
- Pro-active behaviour, with an ability to understand the nature of the business and priorities within the team
- Effective time management and efficiently to meet deadlines
- Great stakeholder management skills and be credible in front of senior management
- An ability to learn various system applications
4
Document Controller Resume Examples & Samples
- Responsible for the overall operation of Documentation Control (DC) including processing of DCO's, Issuance of Master and Controlled Documents and ensure obsolescence as required and archiving as required
- Maintenance of DC Metrics and delivery of DC KPIs
- Supplier file Maintenance & Control & co-ordination of SCARs
- Maintenance of Internal and External Audit Schedule
- Maintenance of Training Records
- Co-ordination of Customer Surveys and reporting
- NC & CAPA management and closure and metrics to KPIs
- Management of Customer Complaints
- Maintenance of GDP/GMP Certs and written confirmation
- Maintenance of Rework, Concession and Return to Vendor Records
- Maintenance of Validation & Risk Assessment Records
- Maintenance of Purchasing
- Required to carry out housekeeping / GMP audits
- Excellent communication and interpersonal skills with the ability to convey information and ideas in a variety of media, tactful, confident at all levels, internal and external
- A proven track record in leadership, including the ability to coach, assess, evaluate, develop, motivate and empower others
- Passion for data, analysis, trends, reporting. Ability to read and interpret documents. Ability to write clearly and informatively. Technical documentation, routine reports, correspondence, procedures and work flows. Present numerical data effectively
- Demonstrate aptitude for process improvement
- Excellent IT Skills - Excel and Trackwise would be a distinct advantage
5
Project Document Controller Credit Resume Examples & Samples
- Update the department policy and procedures document to reflect recent process changes
- Complete and monitor the conversion of customers from PayTrace to Biller Direct
- Update departmental tracking reports
- Provide administrative support to other department Managers as needed
- Complete administrative tasks as necessary
- Assist with other projects as needed
- Strong written and oral skills required
- Pursuing a Bachelor’s degree or recent college graduate from a four year college/university preferred
6
Document Controller Resume Examples & Samples
- Appropriate third level administration qualification
- Previous knowledge of GMP Documentation practices
- Previous experience of electronic document management systems
- At least 3 years experience in a similar role, ideally in the biotechnology or pharmaceutical industries
- High level of competence using Microsoft Office Suite particularly SharePoint, PowerPoint, Word and Excel
- Ability to keep work pace and meet deadlines
- Good organising and planning skills
- Good problem solving skills with a focus on achievement of overall project goals
7
Document Controller Resume Examples & Samples
- Executes and tracks document changes/ updates through the Document Control System (SAP ECC6)
- Responsible for management of ECR/O process inclusive of all project specific documentation
- Maintain and report relevant performance and compliance metrics specific to projects
- Collaborate with the project team and key stakeholders to understand documentation requirements and ensure effective resolution of document system queries or requests
- Works with site personnel to develop documentation
- Operates as SAP ECC6 super user on the project team
- Ensure the effective administration and maintenance of the documentation system in line with regulatory requirements for new product introductions on site
- Review document changes for adherence to Document Control procedures
- Responsible for ensuring relevant training material is maintained
- Responsible for distributing updated documents on site
- Any additional duties as requested by the Quality Systems Manager
8
Document Controller Resume Examples & Samples
- Knowledge of EPC/(M) document management
- Knowledge day-today DCC operations
- Relationship Management
- Resilience
- Assertiveness
- 3 - 5 years of experience in EPC industry / Plant Operation as Document Controller
9
Project Document Controller Resume Examples & Samples
- Develop document control system with a view to ongoing service works and use on future projects
- Register all significant incoming and outgoing documents, internal documents in a manageable and traceable fashion to a level to agreed during the system development task above
- File hard and soft copies
- Maintain project document registers for provision to client
- Prepare document transmittals
- Transmit all notices by the contract compliant methods (i.e. Online system, fax, post etc. – minimum requirements to be determined by CM)
- Track review and ensure response times from documents and correspondences from client as defined in contract
- Ensure all site drawings are marked correctly as define in contract (i.e. as built, for construction etc.)
- Maintain CRM system – upload minutes of meeting etc
- Maintain SAP documentation requirements
- Provide support in Vestas Customer Dialogue process
- Graduate in Engineering, Certification in DMS
- 4 to 6 years of experience in handling DMS
- Good knowledge in DMS and SAP Document Control System, ISO
- Good in ISO DMS Practices
- Good in understanding of contracts & correspondences
10
Site Administrator / Document Controller Resume Examples & Samples
- Assist the Resident Engineer in managing all documentation on site. This will include engaging with the Resident Engineer, Transnet’s Engineers and the AECOM Home Office Engineering team
- Prepare and manage a Request for Information (RFI) register (site)
- Prepare and manage a Technical Query (TQ) register (site)
- Participate in project meetings (site)
11
Document Controller Resume Examples & Samples
- Assist the Project Manager in managing all documentation on the project. This will include engaging with the Project Manager, the Engineering Manager(s), the Resident Engineer and the Engineering team
- Prepare and manage a Request for Information (RFI) register
- Prepare and manage a Technical Query (TQ) register
- Provide reports to each Lead Engineer that demonstrate the current revision status of all deliverables produced in relation to each contract package
- Participate in project meetings
- Secondary Certificate
12
Document Controller Resume Examples & Samples
- Receive, check, accurately record into WebDMS and distribute all project drawings and documentation in an efficient and expeditious manner as requested by engineers. This must be done according to agreed Project and Corporate Procedures
- Monitor progress of in-house and Client reviews of technical data
- Ensure that hard copy and electronic record files as required are maintained in good order to comply with QA requirements
- Contribute to compilation of final project dossiers, as-built portfolios and archiving
- Undertake other tasks as requested by the Document Control Supervisor or Manager, Document Control
- Experience of FEED, EPC projects with proven track record in engineering and construction of refinery, oil & gas, petrochemical or similar facilities
- Proactive approach to solving problems and getting the job done
- Expertise in database systems and spreadsheets is an advantage
13
Document Controller Resume Examples & Samples
- Assisting project document control staff as required
- Logging documents into a database
- Printing and photocopying as required
- Maintaining and filing Documents in accordance with established systems
- Disseminating/distribution of documents
- 5 years of experience in a document control or records management position would be an asset
- Proficiency with Microsoft Office and familiarity with Sharepoint
- Strong oral and written English communication skills
- Ability to work independently or in a group environment
- Experience in the use of databases and electronic file management software
- Strong customer service orientation skills and desire to achieve results
- Experience in a technical or engineering environment would be an asset
14
Document Controller Resume Examples & Samples
- Completes paper filing activities
- Scanning and electronic filing
- Answers phones
- Greets and directs visitors
- Assembles documents
- Basic word processing and data entry
- Maintains simple spreadsheets
- Orders office supplies
- Runs reports
- May also be responsible for receiving and distributing mail, faxing, copying, cave storage, and report distribution
- Minimum bachelor's degree in secretarial or business administration from a recognized accredited university
- Minimum 1 year experience in secretarial/administrative functions
- Must possess administrative skills and along with document control experience
- Be able to preparation of various types of document packages for both internal and external customers
- Detail oriented, able to focus on tasks
- Must possess excellent communication, good interpersonal skills, energetic, service-minded and detail oriented
- Ability to work well with minimal supervision and can work under pressure
- Good command of written and spoken English
- Good computer skills (MS Office – Word, Excel, PowerPoint, Outlook, etc.)
15
Document Controller Resume Examples & Samples
- Contractual Interface for all incoming and outgoing communication
- Support the On-shore CM in the monitoring and drafting of correspondence
- Maintaining communication log and archive
- Monitoring of routine contract notices and documents and filtering of correspondence
- Other administrative duties
- Receives information and direction from the GCM and implements the same
- Responsible for the monitoring and maintenance of the contractual records, logs and database
- Reviews scope of works in conjunction with CmM, CTO/Interface Manager and Project Management Office focusing on contractual issues
- Work closely with all stakeholders for on time delivery of all documents
- Provide appropriate KPIs
- Open mind and strategic sense
- Ability to analyse and summarize
- Rigorous Time management and prioritizing
- High resistance to stress
- Team work skills
16
Document Controller Resume Examples & Samples
- Maintenance of the document register and vendor data records
- Significant experience in Document Control preferably in large projects
- Provide Document Control support to the project site
- Interface with Area Managers for all document control matters and support services
- Printing, filing, distribution and control of design drawings and engineering documents
- Preparation of transmittals and recording of all distribution information within the Document Control system
- Ensure working files are kept up to date with most recent drawing revisions
- Maintain project Document Control systems
17
Document Controller Resume Examples & Samples
- 5+ years (typical) in the engineering and construction industry
- Associate’s Degree, Bachelor’s Degree, or an equivalent combination of education
- Effective oral and written communication skills
- Intermediate knowledge of all project phases (FEED through close-out)
- Intermediate knowledge of JPI (or related EDMS)
- Intermediate knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint, etc.)
- Intermediate knowledge of Adobe Acrobat (Reader/Writer)
- Experience on large capital projects
18
Document Controller Resume Examples & Samples
- Act in accordance the requirements of Capita confidentiality agreements relating to the distribution of confidential information
- Filing of documents, both electronically and in hard copy
- Distributing incoming documents to the appropriate project team members via e-mail, ensuring they have the correct documents in a timely manner
- Support the project team in retrieving documents from DC systems
- Develop professional working relationships with colleagues to establish and maintain open lines of communication within the team, other Capita business units and client representatives
- General administration as required
- Team coordination
- Organising meetings, agendas and minute taking
- Supporting Bid Managers and assisting the Framework Manager
- Updating and reviewing reporting spreadsheets with the Framework Manager
19
Document Controller Resume Examples & Samples
- Minimum of 5 years document control experience in an engineering environment
- Solid understanding of engineering, procurement, and construction activities with respect to document management and control
- Proficient with relevant computer software programs including Word, Excel, Access and Visio
- Excellent communication, teamwork, organizational and problem-solving skills
- Ability to manage small groups and assign priorities
- Adhering to established work processes
- Establishing work priorities for Document Control employees and monitoring progress and quality of work
- Recommending and maintaining internal departmental procedures
- Recommending standards for project documentation procedures
- Expediting drawings and documentation as per project requirements
- Checking the quality of minutes, monthly reports etc
- Monitoring all drawings and documentation requirements as outlined by pre-set schedules to ensure deadlines are met
- Forwarding material to clients along with official transmittal document
- Planning and preparing schedules
- Managing in-house and off-site archiving
- Approving weekly timesheets and managing timesheet hours to ensure hours are within budgeted time frames
- Excellent English communication skills, both verbal & written
- Strong organizational and problem-solving skills
- Strong team player with high level of initiative
- Able to meet assignment schedules and deliver quality results under pressure
- Providing technical guidance to co-workers
- Mentoring employees to provide development for other opportunities
- Providing input into performance evaluations
- Making recommendations on staffing
20
Document Controller Resume Examples & Samples
- Input document data into the standard registers ensuring that the information is accurate and up to date
- Typing of site documents, in both English and Arabic and follow up of all the site needs
- Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability
- Maintain the files and control logs as required by the project
21
Document Controller Resume Examples & Samples
- Prepares and formats procedures, manuals, and forms for all departments as needed
- Maintains library of procedure manuals, and other controlled hard-copy documentation
- Updates all controlled hard copy manuals in remote locations throughout the facility and hard copy original files in the document center
- Administers and electronic document system of all controlled files such as policies, procedures, specifications, standards, in an access database
- Prepares presentations, correspondence, etc., and performs other clerical/administrative duties as needs arise
- Identifying different types of documents such as specifications, engineering drawings, correspondence, financial records and project deliverables; Plan for document sensitivity such as internally confidential, can be shared with the project team, can be shared with the customer and what proprietary customer information the project will receive and must protect
- Associated filing requirements such as file structure, electronic file naming; conventions and provisions to handle documents of various sizes and formats
- How files are uploaded, searched, retrieved and protected from virus
- Revision control such that current revisions are identified and the team works from approved documents only
- The audit trail of how change revisions are identified and handled
- Authorized approvers, proof of approvals and tracking issue dates for an accurate historical record
- Security and access to documents for viewing and changing
- Hardcopy storage requirements
- Document backup, archive and retention
- Use of additional tracking or collaboration database tools
- Methods of distribution or posting documents via email, websites or physical mail both internally among work locations, with Subcontractors and with the Customer
- Legal responsibilities to retain commercially relevant documentation and records
- Modify documentation within the quality systems to reflect the new corporation’s identity
- Maintains Quality System record files including customer files, audit reports, customer complaints, specifications, statistical reports, management reviews, and other records as required
- Provides for and coordinates the administrative and informational needs of the Quality Systems Department
- Assist in the development of an improved corrective action system
- Assists in administration of Corrective and Preventative Action System
22
Site Document Controller Resume Examples & Samples
- Quality checking, registering, classifying, managing, tracking, filing and transmitting electronic engineering and vendor/contractor deliverables and other project controlled documents as required by the project
- Ensure the current approved revisions of controlled documents are available to the project in the EDMS
- Provide accurate meta-data for document status reporting
- Process documents in compliance with project procedures to meet DM standards
- Managing the package tool and assisting the project teams in maintaining EWP packages, CWP packages and handover packages
- Providing reports from the EDMS and assisting in expediting internal reviews
- Providing document management support to project participants including support to external users (bidders, vendors, contractors, consultants and client)
- Responding to queries (internally and externally) in a timely and professional manner
- Identifying and escalating issues to the lead document controller
- Assisting the lead document controller in training other document controllers as required
- Experience working in an engineering project environment or data management environment using an electronic document management system
- Previous experience working on-site
- Working knowledge in Microsoft Office Applications, Adobe Acrobat, file management tools e.g. Explorer and WinZip
- Ability to accurately and efficiently capture meta-data
- Ability to follow workflows and standards
- Experience in working within a team with ability and willingness to share knowledge
- Proven communication/interpersonal skills to build relationships with the immediate and remote team members
23
Document Controller Resume Examples & Samples
- Supporting Lead Document Controller in administration of the document management system, control procedures and processes
- Ensure smooth and timely turnaround of project reviews and submittals
- Effective use of client’s document control systems
- Assist engineering teams in quality acceptance of deliverables and other submissions often working to tight deadlines
- Ensure documentation procedures are adhered to and demonstrable for audit purposes
- Maintenance of all project specific files
- Liaise with documentation managers and controllers in external client organisations
- Support management of account security including creating user accounts, permissions and passwords
- Liaise with engineers, client, suppliers and third party companies in all matters related to document management
- Assist the project team in all matters related to document management
- Experience in a similar role is essential
- Experience in working on large engineering and construction projects is essential
- Working knowledge of Asite EDMS and Aconex EDMS
- Educated to degree level not necessarily in engineering
- Understanding of engineering processes on multidisciplinary design and build contract
- Experience in administering Electronic Document Management System
- Familiar with Project Wise and common data environment principles
- Familiar with BS1192 standard
- Good analytical, organisational and communication skills
- Ability to priorities and organise workload without supervision
- Ability to work in accordance with the applicable project procedure
- Working knowledge of MS Packages - Word, Excel and PowerPoint,
- Working knowledge of using Adobe or a similar package
- Appreciation of document control processes
24
Document Controller Resume Examples & Samples
- Ensure that all project documents are checked and submitted on time prior to the documents submission due date
- Document classification, sorting, filing, archiving and retrieval of documents in accordance with Mott MacDonald project document indexing and filing Quality Control system
- Receive all incoming correspondences, scan and register all incoming technical documentation for engineering and contractor deliverable documentation
- Ensure that a 24-hour document processing turn-around time is achieved and maintained
- Distribute and file all engineering and contractor or vendor deliverable documentation in accordance with document management procedures and work instructions
- Receive, update and store requests for information (RFI)
- Carry out handover, close-out and archiving of documentation
- Carry out administrative tasks such as filing, copying, binding, scanning, etc. as required
- Degree qualified in any Administrative or relevant field
- Minimum of 5 years’ experience, 2 of which will have been in the GCC
- Candidates must have at least 2-3 years of ACONEX experience
- Experience in drawing revision protocol
- IT literacy (Microsoft Word, Excel and Access) and good keyboard skills are a must
- Able to organise workload with accuracy and attention to detail, and demonstrate ability to forward plan
- Ability to work on own initiative without supervision and under time pressure situations
- Strong verbal and written communication skills in the English language, with good analytical and computer skills
25
Document Controller Resume Examples & Samples
- Technical knowledge of the Document Control System and processes
- Plan, allocate and evaluate workload to meet project requirements through effective time management skills
- Detail-orientated
- Strong communication skills, good understanding of English and good written grammar
- Ability to use initiative and provide practical solutions to complex issues, proposing areas for continual improvement
- Encourage teamwork to develop and maintain an effective team environment
26
Document Controller Resume Examples & Samples
- Prepare procedure of proper safekeeping copies of IFC drawings, project scope of work, as built drawing, project deliverables, work instruction, project progress report, monthly billings, incoming/outgoing project communication, material tracking report, project evaluation report (PQI,PSI), construction schedule, minutes of meeting, inspection report, operation maintenance manual and other important documents needed during project construction and close out
- Safekeeping of employees records at site showing status of Iqama’s, Passport and Saudi Aramco ID’s
- Prepare procedure of issuing IFC drawings to ensure only approved drawings can be issued at site
- Assist Engineers prepare business letter and other correspondences needed in the project
- Control office supplies
- Control maintenance of site office and supervise all office maintenance personnel
- Follow instruction/direction of Project Manager
- Minimum 5 plus years of experience in Aramco Projects background and must be Saudi National or Local Transfer candidates within Kingdom
- Knowledge of SAUDI ARAMCO STANDARD document control procedure
- Work requires advanced clerical skills, special relationship abilities and computer literacy, normally acquired through a combination of the completion of any Clerical course and SAUDI ARAMCO PROJECT experience
- Work requires willingness to work in a flexible schedule
27
Document Controller / Administrator Resume Examples & Samples
- To assist in managing the daily performance and operation of Document Management for substation and overhead lines projects within the UKPN Alliance based in London
- This includes all DM activities required to meet the needs of the business within both the client's organisation and Amec Foster Wheeler organisation
- Process all documentation received in DM in accordance with prescribed matrices within agreed timescales
- To process both design and vendor documents in accordance to corporate or project procedures
- To accurately update information in the electronic document management system
- Have a co-ordinated approach to resolving procedural issues in a timely manner
- Assign work tasks to more junior staff (if applicable) to achieve targets/milestones
- Assist in project close-out and handover/archiving activities
- Liaise with engineers, clients, suppliers or third company companies as required
- Ad Hoc administrative duties where required
- Educated to min GCES/NVQ L3 (pref to include Technical/Engineering, English, Science, Maths)
- Demonstrable experience in Document Control on similar projects within the Construction/Utilities Industry
- Be able to work as part of a team
28
Document Controller Resume Examples & Samples
- Experience planning, allocating and evaluating workloads to meet project requirements through effective time management skills
- Detail-orientated skills
- Strong communication skills, good understanding of English and written grammar
- Ability to use initiative and provide practical solutions to complex issues and proposing areas for continual improvement
29
Document Controller Resume Examples & Samples
- Prepare procedure of proper safekeeping copies of IFC drawings, project scope of work, as built drawing, project deliverables, work instruction, project progress report, monthly billings, incoming/outgoing project communication, material tracking report, project evaluation report (PQI,PSI), construction schedule, minutes of the meeting, inspection report, operation maintenance manual and other important documents needed during project construction and close out
- Handle control of office supplies
- Proactively follow instruction/direction of Project Manager
- Diploma in Engineering with 8 plus years of experience in Oil & Gas project Enviornment either as PMC/PMT/Owner
- Work requires advanced clerical & interpersonal skills
- Computer literacy, normally acquired through a combination of the completion of any Clerical course and SAUDI ARAMCO PROJECT experience
- Work requires willingness to work a flexible schedule
- Web DMS Experience from FW Project Experience
- Should be available to work short term contract and ready to join immediately if approved
30
Document Controller Resume Examples & Samples
- Be responsible for the maintenance and availability of documents and related information throughout the project cycle
- Develop, implement and maintain site documentation storage area and filing system as per the requirement
- Ensure MTA is properly installed and that all concerned parties have access and are properly trained
- Ensure timely distribution and display of all relevant documentation received
- Support Audit & Training on site, to employees and sub-contractors, according to company procedures
- Support improvement of processes and tools
- Provide Administration support to the Quality department
- Bachelor's degree from an accredited university or college
- Previous experience working in an International company
- Previous experience working a similar position in the Energy Business
- Excellent English – both verbal and written
- Excellent Knowledge in Microsoft office
- Able to successfully handle multiple priorities
- Strong work ethics
- Achievement and goal oriented
31
Document Controller Resume Examples & Samples
- Restarting the GSD system for both Galileo and Abacus
- Checking ticket stocks and request for order if required
- Recording of change for Non-Amex card charges, Visa/Masters and Diners
- Printing payment advices for Visa and Master through GlobalPay website and forward to Cash receipting team for reconciliation
- Printing of invoices/credit notes /ticket copies for re-billings/ missing in Global Document Delivery (GDD) and for all implants local/overseas
- Disputes and chargebacks for both Amex card and Non-Amex card. All documents need to forward to Amex dispute team for Amex card queries
- Resolving the disputes and forward them to GMAX Team based in India to re-bill or for write-off purpose
- Address to Globestar for checking card queries
- Address to Business Travel Account (BTA) queries
- Assist and support enquires from Travel Consultants
- Assist the mid office team in preparing cheques for vendors and Billing Settlement plan (BSP) closing
32
Document Controller Resume Examples & Samples
- Controlling, recording and filing incoming correspondence
- Ensuring correct referencing of all documents
- Producing and controlling transmittal notices
- Controlling and managing confidentiality
- Identifying change in documentation and notifying the Change Manager
- Controlling the release of documentation to the project team
- Controlling the Quality, Environment & Safety Documentation
- Controlling, recording, issuing and filing Requests for Information (RIF’s) in accordance with contract requirements
- Controlling other project related records and information
- Good communication and interpersonal skills
- Previous document management experience and use of data collaboration software (Livelink, Projectwise, 4Prpjects and Share Point)
- Advanced proficiency in MS Word, Excel, PowerPoint, Access and Acrobat
- Appreciation of typical document control processes
- Ability to manage own time and act with direction and minimal supervision
- Project experience is desirable
33
Document Controller Resume Examples & Samples
- Prepare and issue on a timely basis, contract documentation as specified by individual customer order
- Monitor status of all submitted documentation and expedite customer approvals as necessary
- Prepare data books for final dispatch of goods
- Participate in other associated administrative tasks necessary for the completion of documentation in line with customer requirements
- Educated to minimum of Leaving Cert (or equivalent) level or equivalent knowledge and experience
- Highly proficient in MS Excel, Word, PowerPoint etc
- Some year of experience in a documentation based role
- Strong prioritization and organizational skills
- High attention to detail
- Strong customer focus and desire for first time resolution
- Proven ability to work on own initiative
- Prior similar work experience
- Experience with Oracle an advantage
34
Document Controller Resume Examples & Samples
- Managing and maintaining reports and registers
- Maintaining filing systems and record keeping of delivery dockets
- Recording, checking and tracking all incoming and outgoing project documents
- Ensuring all management system documentation is the current version and easily accessible
35
Document Controller Resume Examples & Samples
- Perform document management tasks as needed for a LRT project - Filing, Tracking, Creating, Scanning, and Archival of documentation
- Maintain document controls system
- Follow document controls process
- Control of all project documents ensuring compliance to the Project Quality Plan, Project Document Control Plan and Client Standards
- Assists in document quality audits by internal and external auditors and ensure compliance in accordance with the project document control procedures
- Review completeness of documentation against contract submittal requirements and prepare document transmittals to the owner, agency departments, project staff, design and engineering consultants and/or construction managers
- Any other duties assigned
- Associate's or Bachelor's degree in related field
- 2+ years of previous relevant work experience
36
Document Controller Resume Examples & Samples
- Assist in maintaining a uniform filing system and document logs to track the processing of specific control documents
- Assist Project Managers in formatting documents in word, excel, power point
- Assist Document Controls Manager in operations of document control system to ensure that general program administrative and individual project documents are properly recorded and maintained and requests for information are transmitted and responded to, and approvals or denial of approvals are recorded and communicated
- Comply with procedures for the baseline, revision and distribution of controlled documents. Other administrative tasks as directed. Follows Quality Assurance Program procedures
- Ability to work to deadlines and under pressure and accountability for assigned work
- Strong communication and customer service skills
37
Document Controller Resume Examples & Samples
- Experience in the management of design and project documents
- It is essential that candidates can demonstrate attention to detail and accuracy within tight deadlines
- The ability to self-manage and assist the project team, ensuring that project registers are current
- Interface with aBV delivery team and partners in dealing with all documentation required
- The management of both the aBV and SW Filing systems and databases
- Working with aBV management to find ways to improve project execution
38
Document Controller Resume Examples & Samples
- Perform general and administrative duties for the Project Manager and assist the different Department Heads
- Maintain an accurate filing system for all project related documents
- Ensure project documents and technical documents are logged efficiently
- Provide reports (Log Reports, Status Reports, etc)
- Established a Database for Client, Sub-contractor and other related companies involved in the project
- Establish a Correspondence System for easy retrieval of documents and archives
- Check, scan and distribute all incoming and outgoing letters, fax and memos from and to all Departments, Clients and Sub-contractors
- Response and Corresponds with the Emails sent by the respective department for reservations for the board and meeting rooms
- Maintain and Update Incoming and Out-going correspondences, scan all IN & OUT-going letters to be link to the indexes for easy retrieval
- Perform other task as per the request of the management team
- Prepare process and status reports, assigns and monitors document numbers
- 1-2 years’ experience in Document Control or Admin
- Experience as a document controller for a design consultancy or with a civil engineering construction company is preferred
- Experience with quality control procedures is preferred
- Good oral and written English language, with good computer skills
39
Document Controller Resume Examples & Samples
- Minimum 5 plus years of experience in a similar role
- Knowledge of document control procedures
- Work requires advanced clerical skills, special relationship abilities and computer literacy, normally acquired through a combination of the completion of any Clerical course and oil and gas experience
40
Document Controller Resume Examples & Samples
- Attend to user’s system related problems and provide creative solutions for the user to be able to use the system in the intended way, this includes design of sharepoint portals to facilitate effective use
- Develop and deliver standard training to system users and provide user support on technical queries, this includes classroom training for HS2 Ltd staff, one to one training, customised group training and training delivered to the supply chain both on HS2 premises and at the supplier’s premises
- Work between business teams and developers to understand user needs and ensure effective delivery of appropriate solutions on the system
- Proactively explain the benefits of document management to different groups in HS2 in order to promote the awareness and application of the system
- Work closely with business areas to identify requirements to help develop and improve the document management system
- Ensure that meta data and information in the company EDMS is correct, complete and up-to-date, including revision, status, security and restriction of data
- Advising departments on how to manage document lifecycles to ensure that there is a clear audit trail of how documents are approved
- Retrieve project records and files from the archives and the EDMS to meet any business needs for information promptly and accurately whilst taking care to keep certain information confidential
- Check the quality of how deliverables have been submitted
- Provide reports and management information in response to requests from the business for information
- Processing document control e-mail inbox requests and tasks within agreed timescales
- Sound knowledge of document management standards, processes and procedures
- Working knowledge of EDMS computer programs for records tracking, archival retention and storage
- Expertise of documentation processes within an engineering and construction environment and a knowledge of a typical project life
- Working knowledge of bulk scanning, scanning systems and PDF functionality
- Literacy in Microsoft Software systems (Word, Excel, PowerPoint)
- Ability to deliver training programme to large and small groups
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Document Controller Resume Examples & Samples
- Efficient and timely processing of change packagesin accordance with quality system procedures
- Edits documents and upgrades to current templates and makes formatting changes as required
- Maintains paper records, master lists and indexes
- Accurate data entry of change information and records maintenance
- Prepares documents for release
- Distribution and notification of changes
- Continuous improvement of change systems
- Technical College Diploma or Undergraduate Degree, and/or equivalent combination of education and experience acceptable to Epocal
- Previous experience in an ISO registered or regulated environment (e.g. FDA GMP) is preferred
- Reasonable typing skills
- High level of proficiency in MS Office with regards to formatting, template creation, form development
42
Document Controller Resume Examples & Samples
- Maintains Device Master Record files (product drawings, process sheets, inspection sheets, etc.)
- Responsible for processing manufacturing changes by checking packages for accuracy, assigning change numbers, distributing documents for drafting, releasing final documents both hardcopy and electronic systems
- Coordinates product change order related activities which includes the processing of text-based changes
- Responsible for control of all test documentation for new and revised processes and products
- Responsible for data entry JDE and other quality systems
- Performs filing and supports the imaging/verification process for Quality System records
- Converting hardcopy quality records to controlled electronic files through a defined imaging process which includes preparation, processing and verification of those records
- Assist Supervisor in maintaining and improving quality standards and processes within the department
- Assist Supervisor in training employees in appropriate procedures and work instructions
- Proactively seek methods to reduce cycle times in all areas of responsibility on a continuing basis
- Works with Production and Engineering to ensure compliance with all Synthes procedures and QSR standards
- Know and follow all laws and policies that apply to one's job, and maintain the highest levels of professionalism, ethics and compliance at all times
- Diligently participate in our compliance program-related activities as denoted by your supervisor or our Chief Compliance Officer
- Responsible for control / processing of documentation such as but not limited to
- Device Master Records, Change Orders/Notices,
- Product, raw material, tool, gauge and fixture drawings
- Process, setup and inspection sheets
- Routings, BOMs
- 2 years related experience in a document control or administration environment or similar experience required
- High School Diploma required. Associates Degree or higher preferred
- Proficient with Microsoft Office applications (Word, Excel, Power Point, etc.)
- Demonstrated ability to accurately perform data entry
- Knowledge of Quality System Regulation as it pertains to Document Control and Quality Assurance is desirable
- Exhibit excellent organizational and communication skills
- Proven ability to solve problems with systems and procedures
- Self-motivated; must be able to work independently, as well as with a teamProcess Excellence
43
Data Quality Document Controller Resume Examples & Samples
- Data Quality
- Business Diploma or higher in a Corporate Real Estate discipline or Business Management discipline
- At least two years’ work experience in Corporate Real Estate or Facilities Management
- Yellow Belt Lean Six Sigma or higher
- Web design or maintenance experience
- Experience of a document management and control system preferably EQMS
- Highly proficient in Microsoft office including word, excel, visio and powerpoint
- Ability to work with others across the global CRES organisation
44
Document Controller Resume Examples & Samples
- Using EDMS(Electronic Document Management System) as per client requirement and as per line manager’s instructions
- Registering all incoming and outgoing correspondences, MoMs, Drawings & technical submittals
- Responsible for Control/Track/Issue of complete project documentation such as incoming and outgoing correspondence, site instructions, change orders, NFC, RFI, CVI,RFM, Letters, staff daily report, Submittals and other forms of pertinent documents from the client and subcontractors (including Atkins internal documents)
- Maintaining all files within the Filing Department
- Maintaining all tracking records and ensuring that they are initialled when a file is taken from the filing room
- Chasing up each individual for return of files
- Collecting faxes regularly, recording and sending for distribution to the individuals concerned, photocopying fax if it is marked for someone’s urgent attention and sending them accordingly with a copy to the Project Manager/line manager
- Implement and maintain a coordinated and consistent filing system; ensure that all filing is up-to-date and in accordance with QSE procedures
- Electronic-transmission of documents
- Data input to database related to document receiving & tracking document
- Archiving contract/project documents
- Regular periodic backup (electronic copy) of project documents
- Other duties as requested from time to time
45
Senior Document Controller Resume Examples & Samples
- Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence
- Generate the various document control reports as required
- Typing of site documents, and follow up of all the site needs (In office)
- Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable
- Manage all project documentation (includes engineering/technical, correspondence, project management - commercial, legal) generated by Company and by subcontractors
- Implement Company Document Control processes, procedures, and specifications to ensure accurate records of all project official documentation generated by the COMPANY or its subcontractors
- Perform quality control checks to ensure Company generated documents comply with Company and Client document management system
- Distribute documentation to the project team in a timely and accurate manner
- Maintain accurate file structure for all project documentation
- Expedite and track status of all documents reviewed internally by the Project
- Develop a collaborative environment for electronic tendering / contract document management. Maintain IM system security access for internal / external project team members to ensure information is secure which is vital to the Bidding Phase of a project. Assist Lead Document Controller in training additional Project Document Controllers and project team members to have a clear understanding of Company or Project specific policies, procedures and software related to access and review documents
- Assist Project Management in the evaluation of Document Control processes and procedures for Project specific modifications
- Provide technical support and assistance for the electronic document management system
- Minimum of 12 years experience working in a similar role
- Knowledge in use of spreadsheets, database, word processing and selected job specific software
- Ability to keep clear and accurate records and reports
- Ability to use computer and rapidly input data and retrieve records and information
- Ability to organize work load and to manage a filing methods and management techniques
- Excellent interpersonal and communication skills and be able to interface with colleagues at all levels
- Must be able to deal with short time frames and handle multiple competing priorities at once
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Document Controller Resume Examples & Samples
- Ensuring that documents correctly reflect requirements of the LDRC, the LOD and specifications
- Maintaining security processes and protective marking according to classification requirements
- Maintaining project drawings within the Meridian project vault
- Drawing/Document receipt and issue in line with contractual obligations
- Maintaining compliance with QMS and project document management processes
- Submitting project documents to customer via EPFM or other customer portals
- Receiving and internally distributing documents from the customer and suppliers
- Liaison with Customer and suppliers for document control issues
- Support project team in producing document control reports
- Surveillance checks to confirm Approval processes have been respected
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Document Controller Resume Examples & Samples
- Update and manage the systems and processes for creating, reviewing and accepting drawings, technical documents, standards and records
- Review and classify revision controlled deliverables relating to Engineering and Maintenance from Third parties (drawings, documents, vendor data)
- Maintain and manage technical and non-technical document content within the CMS and Aconex systems in a timely manner, including release of new, revised and superseded documentation
- Maintain the drawing and document numbering procedure and process
- Manage project handover(s) from third parties
- Ensure documentation is stored safely, maintained, removed when necessary, and archived as appropriate
- Provide support and database management for CMS and its users, including user access and settings, along with the updating of asset and technical document referencing and allocation of equipment numbers
- Provide continuous improvement for document management systems in support of the project requirement for document management and control
- Assist project personnel to determine their documentation requirements and direct them on how to implement these within the document and management environment
- Prepare and maintain document control and management procedures and work instructions
- Attend to various and multiple vendor queries in a timely manner
- Prepare document related reports for vendors and TEP team members
- Support compliance by Regional Office with IMS Standard 8 to maintain ISO 140001 and OHSAS 18001 certification
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Document Controller Resume Examples & Samples
- Record Management
- Processing Design packages
- Effectively managing the control and distribution of all relevant documentation for the project
- Ensuring the Project/Site office and subcontractors always have the most up to date project documentation
- Verifying receipt of all incoming documents
- Maintaining a copy of all permit, contract and tender documentation
- Development and management of starter pack information for issue to consultants and subcontractors detailing project specific requirements
- Liaise with all project teams and external parties on all document control issues
- Proactively assist the project teams to ensure deliverables are received on time and to agreed standards
- Conduct audits of the document management system and records
- Issue document numbers for management system documents
- Implementation of system controls, project file schedule, document control project instructions, organisational chart, and general assistance to project management team
- Minimum 2 years' experience in the Document Control field
- Experience in the use of Teambinder system will be highly regarded
- Preferable large scale construction projects experience
- A "get it done" attitude with a desire for growth, experience and development
- Energy, enthusiasm and a sense of humour
- Natural organisational skills
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Document Controller Resume Examples & Samples
- Work as a collaborative member of the Kier team – facilitate the sharing of knowledge and best practice to the wider Kier team
- Maintain responsibility for own performance, continually developing skills and knowledge
- Assist as required with general administration / reception
- Drive improvements within the Document Control scope through leadership standards and behaviours
- Attend Document Controllers meeting and share best practice within the business
- Agree a Document Controllers Task List with the tender and project teams and carry out actions accordingly
- Downloading and Publishing documents / drawings in accordance with project procedure as agreed with the Project Design Manager
- Expedite late documentation from Clients and Consultants
- Assisting Design Manager with internal document review including collating & coordinating response
- Provision of weekly reports to the Design Manager on the status of all documentation
- Track all incoming and outgoing project documentation, including logging in registers and issuing document transmittals
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Document Controller Resume Examples & Samples
- Checking/validation/verification of all documentation, including correct numbering, revisions, status, format, title and legibility
- Maintenance of electronic and original hard copy files and document registers
- Ensure timely processing and return of documentation
- Processing and recording incoming and outgoing vendor data and engineering design drawings
- Maintaining an accurate and up-to-date internal Document Management system
- Responsible for the record document flow to and from all necessary parties
- Issue and track location of all documents and drawings
- Issue transmittal letters and receipts and coordinate storage of project documentation
- Maintain records of non-deliverable project data
- Performing Document Control activities to ensure all Project requirements are met
- Ensure the project managers and project teams are supported in their Document Control/Project Administration needs
- Complete weekly reports for the project managers and assist with progress reports
- Liaise with internal and external sub consultants
- Train the project teams on Document Management systems and/or project specific systems and procedures
- Contribute towards the delivery of projects to the agreed outcomes, industry and quality standards
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Document Controller Resume Examples & Samples
- Receive and register Client provided document or in-house generated document
- Control issuance of document numbers, including maintenance of proper document registers
- Ensure proper document classification, sorting, filing and proper archiving
- Maintain specifically assigned database’s
- Review completeness of documentation and prepare document transmittals
- Prepare and maintain As-built files (AFC / “Approved for Construction”), either for in-house use or for onward transmittal to Client during project closeout
- Perform document quality check in accordance to Company engineering document control procedures
- Perform file backup to ensure proper storage and archiving of electronic registers
- Prepare engineering project reports, as may be required
52
Document Controller Resume Examples & Samples
- Maintain paper and computer-based document filing systems
- Liaise & communicate with EDF Document Control team
- Responsible for prioritising areas of focus/workload within the team/department in which you will be located
- Receive in documentation in data, paper and electronic format
- Provide project team with new information in a prompt manner
- Review and distribute documents in line with agreed procedures
- Compile applications for EDF document reference numbers & submit to DC Lead
- Responsible for quality checking of project documentation prior to external issue
- Logging of all incoming/outgoing documentation
- Process responses to documents issued
- Chase responses to documents issued where required
- Assisting your designated team with queries or enquiries relating to project documentation, processes/procedures
- Remain up to date with all company policies and procedures, documenting information using
- The project templates
- Ensuring audit conformance both internally and externally to document management processes and procedures
- Archiving of files
- Successful experience of working in a strong administrative support role
- Demonstrable knowledge and experience of operating IT systems, i.e. Microsoft Word, Excel, Outlook and Access and/or dedicated Electronic Document Management Systems such as 4Projects and BIW
- Must have strong attention to detail and ability to work under pressure and to deadlines
53
Document Controller Resume Examples & Samples
- You will be responsible for implementing and improving our document control procedures to ensure internal and external drawings, documentation and correspondence is controlled and distributed in accordance with the project protocols
- Ensure company Document Control Procedures are adhered too
- Create relevant register(s) for site teams
- Ensure documentation is approved and agreed prior to issue
- Ensure all registers are up to date and completed correctly prior to internal and external auditing
- Ensure that change control of revision status is recorded and easily traceable and identified
- Ensure that latest revision of live documentation is available and distributed to relevant group at point of use
- Ensure external documentation is identified and distributed as agreed
- Ensure all drawings / documentation is controlled and maintained in a methodical manner
- Ensure drawings are issued within set time scales
- Support the Design, Quality Manager and Site Team with the workflow process within 4Projects
- Support the Commercial Team with linking information to virtual containers within 4Projects
- Support the Design, Commercial and Project Managers with the RDD and Change Control process
- Report to Project Management Team on progress monthly
- Report to Regional / Area Systems Manager on progress monthly
- The successful applicant will have previous experience of undertaking a similar role on projects for a Contractor/Developer
- Applicants will need to demonstrate initiative and enthusiasm and the ability to work well under pressure in a supportive environment, you will possess a ‘can do’ attitude
- Candidates must be proficient with IT and in the use of electronic data management systems, in particular 4Projects
54
Document Controller Resume Examples & Samples
- Control all Incoming and Outgoing Drawings / Documents etc. Ensure timely issuance & distribution of all the Drawings / Documents with correct revisions to all parties as detailed in the distribution matrix contained in project procedures
- To prepare Project-Specific DM procedures and Work Instructions for Project Documentation Team. Ensure the distribution control, submission & archive of records is as per distribution matrix Issue drawings received from the vendors to in-house engineers for review
- Responsible for establishing and maintaining effective document control system
- Daily routine activities of Document Control, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings
- Maintaining document logs for correspondence, material approval submittals, shop drawing, RFI (incoming & outgoing)
- Good technical, communication and interpersonal skills
55
Assistant Document Controller Resume Examples & Samples
- Maintain an up-to-date audit trail of all contract and commercial documentation which has both been transmitted to and received from all parties involved in the project including the client, all sub-contractors and internal staff transmissions
- Work with planning team to determine document requirements
- Work with client delivery team to progress document submissions
- Work with project team to determine document requirements
- Prepare reports reflecting incoming and outgoing correspondence and documentation for incorporation in period review reports
- Control and issue of review documentation, ensuring that only the latest revisions of documentation are published ensuring that no Superceeded information is allowed to be utilised
- Update electronic document control records
- Complete and return customer document control transmittals
- Create, issue and progress document transmittals to the client, sub-contractors and between the project team
56
Document Controller / Project Administrator Resume Examples & Samples
- Manage the document control process for both electronic and paper formats across the project
- Ensure full compliance to the clients Document control and Document numbering location
- Support the project team in administrative support activities to maximise efficiency and response to client requirements
- Provide a central point of contact for all incoming documents and communications
- Manage the incoming and outgoing flow of correspondence through the document control e-mail address
- Provide admin support in the acknowledgement of correspondence and transmittals
- Set up and maintain email files to enable structured organisation of all electronic communication
- Maintain the document transmittal and correspondence numbering sequence registers
- Maintain the electronic file storage location on the internal server
- Set up and maintain paper document control and storage systems
- Regularly audit both electronic and paper filing/storage systems and highlight non conformances to the relevant team members
- Provide administrative support to the Project team in preparing customer proposals/document presentations, document copies and electronic copies
- Assist in the arrangement and scheduling of internal and external meetings
- In the role of Document controller take incoming Client and third party calls with regard to the Document control process
- Work with the project team to Implement tools and procedures that ensure compliance with detailed document control processes
- LI-JG
57
Document Controller Resume Examples & Samples
- Store, manage and track project document
- Scan, image, organize and maintain documents, adhering to the company's document lifecycle procedures, and they archive inactive records in accordance with the records retention schedule
- A large part of the job is to control the retrieval of documents
- Ensure the timely, accurate and efficient registration of drawings, reports, specifications and submittals in project Centre
- Assist with the collation and co-ordination of drawings/documents in preparation for the date of issuance
58
Document Controller Resume Examples & Samples
- A High School Diploma or equivalent is required. An Associate’s Degree or higher is preferred
- A minimum of three (3) years of related experience in a manufacturing environment or similar experience is required
- Proficiency in Microsoft Office applications (Word, Excel, Power Point, SharePoint etc.) is required
- Demonstrated ability to accurately perform data entry is required
- Knowledge of Quality System Regulation as it pertains to Document Control and Quality Assurance is preferred
- Ability to exhibit excellent organizational and communication skills is required
- Proven ability to troubleshoot and solve problems with systems and procedures is required
- Self-motivated; must be able to work independently, as well as with a team.Process Excellence
59
Document Controller Resume Examples & Samples
- Documentation control using Viewpoint 4Projects tool
- Maintenance and ongoing development of the folder structure in 4Projects
- Support Project teams in day to day usage of 4Projects in terms of document uploads, editing, downloads, training and advice etc
- Produce reports from 4Projects as required to identify usage levels, trends and document status
- Support project teams in review and approval process for project documents
- Implement a plan of regular reviews of document storage in terms of location on 4Projects
- Assist with training on Document Management Systems / 4P
- Maintain / Update GTM JV Business Management System (BMS) folder in 4 Projects
- Proven experience in a document control role
- Experience working with multi discipline teams in office and construction site environments
- Minimum of GCSE level (or equivalent)in English and Maths
- Excellent IT skills – with experience of using Word, PowerPoint, Excel, Outlook
- Knowledge of using Web Based Collaboration Tools And Electronic document management systems e.g., 4Projects and Business Collaborator
60
Document Controller Resume Examples & Samples
- 4+ years of experience with document control and database management in the natural gas, chemical process, power, or other industrial fields
- Knowledge of engineering and project drawings set creation, management and QA/QC processes is required
- Documentation management in the Oil & Gas industry, specifically crude oil, refined products, CO2, NGL, wet and natural gas preferred
- Proficiency with Microsoft Office software programs is required, experience with SharePoint is preferred
- Associates Degree or Bachelor’s Degree is preferred
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Document Controller Resume Examples & Samples
- Diploma / Higher Diploma or equivalent
- Around 5 years of relevant experience
- Meticulous, systematic and reliable, with a good attention to detail
- Willing to learn and cooperate with others
- Good spoken English and Cantonese
62
Document Controller Resume Examples & Samples
- Proven track record of being a skilled Document Controller on a major infrastructure project
- Technical knowledge of Electronic Document Management Systems (EDMS) and web-based collaboration tools
- Ability to communicate effectively with all levels
- Proven track record in the implementation and continuous improvement of Document Management Processes and procedures
- Proven ability in identifying and solving problems in a Document Management environment
- Advanced knowledge of using MS office computer applications
- Site experience is advantageous
- Proven Document Management experience within one of the following industries: Oil & Gas, Construction, Pharmaceutical, or Government & Infrastructure projects are required
- Educated to A level standard or equivalent or, appropriate qualifications in Information Management / Document Management / ECITB or significant knowledge and experience
63
Trainee Document Controller Resume Examples & Samples
- Awareness of electronic document management systems (EDMS) beneficial but not essential
- Awareness of document control processes and procedures
- Awareness of MS office computer applications
- Educated to GCSE level standard
- Hold a current DV/SC level clearance
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Document Controller Resume Examples & Samples
- Pragmatic approach to problem solving
- Flexible approach to work
- Good working knowledge of Office software (Word, Excel, PowerPoint, etc..) and a good level of computer literacy
- Positive attitude to change and improvement
- Conscientious
- Punctual
- Hardworking
- Helpful, team oriented approach
- Able and willing to take responsibility for assigned tasks
- Enjoys working and participating in a busy environment
- Confidentiality and discretion
65
Document Controller Resume Examples & Samples
- You will be responsible for implementing and improving our document control procedures to ensure internal and external drawings, documentation and correspondence are controlled and distributed in accordance with the project protocols
- You will also be expected to deliver training and support to internal colleagues, external design consultants and supply chain members in the use of our chosen electronic data management system (4Projects)
- The successful applicant will have previous experience of undertaking a similar role on a multi-million pound project for a Contractor/Developer
- Candidates must be proficient with IT and in the use of electronic data management systems, in particular 4Proects
66
Document Controller, Bahrain Resume Examples & Samples
- Maintains a uniform filing system
- Maintains document logs to track the processing of specific control documents
- Operates document control system to ensure that general program administrative and individual project documents are properly recorded and maintained, requests for information are transmitted and responded to, and approvals or denial of approvals are recorded and communicated
- Maintains system and procedures to track processing of documents such as correspondence, minutes, reports, payment requests, change notices, change orders, claims, requests for information, submittals, schedules, etc
- Operates computerized system for document control
- Comply with procedures for the baseline, revision and distribution of controlled documents
- Other administrative tasks as directed
- Follows Quality Assurance Program procedures
- Proficient in Microsoft Office Suite. Proficient in database management and pertinent software. Strong in computer WAN/LAN environment
- Higher Secondary School or Diploma or Degree
67
Project Document Controller Resume Examples & Samples
- High school Diploma or equivalent educational proficiency
- Should have a minimum of 3-5 years of experience in in engineering, manufacturing or construction industry preferably in an oilfield services related industry
- Adaptability to cope with diverse systems and procedures applicable to a variety of projects
- Demonstrated ability to communicate effectively both verbally and in writing
- Ability to manage the document control process independently with minimum supervision
- Ability to utilize Word, Excel, PowerPoint, etc. as tools to enable effective evaluation of information and reporting to Management
68
Document Controller Resume Examples & Samples
- Responsible for all activities related to document routing, distribution and release to assure that the latest effective copies are available as required
- Ensure prompt archiving and storage of all Stryker documentation
- Timely retrieval of documents and information, as needed to complete investigations and/or reports
- Subject Matter Expert for document management procedures, update and revise procedures to improve practices and systems by reflecting the current best practices
- Subject Matter Expert (super user) for the Product Life-cycle Management system
- Will provide coaching, training, clinics, support and service to functions in use of and navigation of the PLM system and execution of documentation & change processes
- Contribute to and drive improvement initiatives within the Quality Systems team, participate in multi-functional teams to achieve collaborative results
- Effective interface & communication with functional disciplines to ensure efficient and constructive interdepartmental interactions for Documentation aspects
- Provide training to cross functional groups on PLM and regulatory requirements related to Documentation control
- Periodic/requested participation in product development team
- Support & comply with GMP/QSR, ISO 13485 & CE-mark requirements
- Input to & maintain quality KPIs for trending/management reviews
- Assist in issue investigations, provides input to correction & resolution, rework, problem solving, and process improvements
- Maintain an organized, clean, safe & health conscious work environment
- Assist with company regulatory audit activities, as deemed necessary
69
Document Controller New Resume Examples & Samples
- 26 days annual leave + 8 bank holidayswith the opportunity to buy more holidays once you have been with a for a short while
- BUPA Healthcare Insurance (single cover with option to 'trade up' to cover your family
- Pension Plan
- Carillion 'Thank You' Scheme, which offers flexible, tax efficient benefits such as child care vouchers, cycle to work scheme & discounts on high street brands
70
Document Controller Resume Examples & Samples
- Collaboration with external and internal team members
- Manage incoming electronic information ensuring compliance with protocols, and ensure registration/distribution in accordance with the Design Management Plan and Document & InformationManagement Plan
- Quality assure all incoming information against the Document & Information Management Plan and feedback any issues back to the issuers, providing guidance where required
- Monitor/record received information against agreed programme
- Distribute information in line with the Document & Information Management Plan
- Transfer information between EDMS
- Provide data for, and assist in compilation of, monthly reports required by Design Manager
- Support the project team with any technical issues to be resolved with 4Projects and report any issues unresolved to the Document Manager
- Provide additional training to users and Information controllers who join the project/bid
- Provide support to projects and Bid teams with any4Projects/other EDMS issues
- Manage the invitations to 4Projects/other EDMSs
- Manage/maintain hard copy requirements for the project team
71
Document Controller Resume Examples & Samples
- Ensure that all technical project drawings and documentation are received, checked, accurately recorded and distributed in an efficient and expeditious manner according to agreed Project Procedures
- Ensure that the progress of PMT and contractor reviews of all technical data is closely monitored, and highlight problem areas to Project Management
- Ensure that all documentation and progress reports are produced on time as required, and that regular exception reports on late documentation are made available for management review
- Ensure that PMT correspondence, other non-technical documents and records are distributed and maintained in accordance with PMT procedures
- A pro-active approach to solving problems and getting the job done
- Good experience with database systems and spreadsheets
- Relevant technical understanding to carry out Document Control activities to communicate with and influence those in the project and client teams
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Senior Document Controller Resume Examples & Samples
- Suitable level of experience which must include working on live projects which have multiple interfaces
- Firm understanding of Document Control principles, and the ability to communicate these principles to others in a clear and concise manner
- Ability to process both engineering and supplier documentation
- Ability to prioritise work
- Excellent interpersonal and organisational skills with the ability to communicate at all levels
- Good working knowledge of Document Management Systems
- Pro-active in the improvement of existing processes and in the development of new processes
- Ability to convey and enforce Document Control systems on projects
- Good level of IT skills – MS Office, Adobe Acrobat, Outlook
- Confident and pro-active
- Able to work under minimal supervision
- Be self-motivated and committed
- Be willing to work in client offices should the project require this
73
Document Controller for Offshore Wind Farms Resume Examples & Samples
- Support a specific scope to manage and ensure correct handling of all types of documentation, critical to our business
- Be responsible for supervising the collection of documentation deliverables and handle multiple stakeholders with a focus on quality and delivery
- Ensure that all project documentation meets O&M requirements and has been filed in the relevant documentation system
- Distribute documentation for internal and external review
- Train others in work processes to ensure that all employees handle documentation in the same way
- Have a relevant technical background, eg as a technical designer, combined with experience of document management – preferably in the wind power industry
- Have above-average IT skills and knowledge of document management systems, preferably SharePoint, and know how such systems are used in a technical engineering environment
- Are open-minded, positive and have a structured approach to your work with a high focus on details
- Have good communication skills, enabling you to collaborate effortlessly with your stakeholders
- Speak and write English fluently, as we operate in an international environment
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Document Controller Resume Examples & Samples
- Carry out Quality Assurance Checks on 4P uploads (Checking file name and title block follow British Standard, checking revision is correct and a notification was correctly attached)
- Control documentation processes on 4P in accordance with company requirements
- Provide reports when requested to the Design and Site Teams including Activity Logs, RFI Reports, Workflow Reports and Registers
- Provide backup 4P support for all SW users including external users
- Downloading / Uploading / Archiving / Chasing correct information to enable complete web collaboration
- Inviting all users to designated projects and managing Distribution groups
- Inviting and managing subcontractors and work package areas, creating containers and distribution groups
- Managing Matrix Transmittals and Notifications
- Organising the printing and distributing of all new drawings to the site/s
- Help design manager/s manage RFIS and workflows
- Helping the site administrator / site managers scan and upload all site records
75
Document Controller Resume Examples & Samples
- Set up new users and projects
- Monitor entry of all documents into system
- Monitor system to ensure that review documents are moving, flags delinquencies and follow-up
- Assist users in access, log-on/log off and troubleshooting
- Ensure integrity of coding and system content
- Report errors and follows-up on corrective action
- Be responsible for document archiving until paperless system is fully implemented
76
Data & Document Controller Resume Examples & Samples
- The implementation of Document Management activities across projects in accordance with the Data Management Plan
- The definition of detail document management processes
- Support to the creation, review and approval of project documents and data
- The creation and maintenance of document and data registers
- The maintenance and protection of document and data repositories (hard and soft copy)
- Receipt and distribution of documents and data
- Performance of document and data record verification activities, including reviews key repositories
- Liaison with Thales Team, client and subcontractors to resolve queries
- Archiving of documents and data in accordance with the Data Management Plan
- Experience of working in a multi-discipline team environment
- Experience of working and implementing document and data management within a Project and/or
- Commercial environment
- Experience of working with minimal direction delivering document and data management activities within a challenging environment
- Experience of MS Office and Adobe Applications
- Experience of using document, data or information management tools such as SharePoint or LiveLink
- Excellent Communication and presentation skills
- Interpersonal at all organisational levels, internal and external
- Self Starter with well-developed organisational skills
- GCSEs in English and Math’s or equivalent
- High standards of numeracy and literacy
77
Document Controller Resume Examples & Samples
- Produce approval documentation as required and in a timely manner
- Provide final documentation that accurately meets customer requirements (electronic, paper, CD-ROMs) and ensure the highest standards of presentation are maintained
- Perform adequate documentation management and measurement
- Develop and maintain good knowledge of all correlated ERPs (JDE, SharePoint, Oracle)
- Develop and maintain good understanding of business processes (quotations, order management) and continuous improvement
78
Admin Manager Cum Document Controller Resume Examples & Samples
- Responsible for admin department for maintaining the entire activities in the project
- Updating the new policies as per the requirement of the management
- Administration upkeep for entire project
- General administration, facility management for the entire project.
- Monitoring of statutory compliance and implementation of actions as per standing orders
- Maintenance of all statutory register and returns at project sites
- To make the labor license, BOCW registration, government approvals and clearance
- Keeping track of inward and outward correspondence
- Maintaining all project related document through electronically and manually
- Any other work assigned by reporting manager
- Graduate degree in law
79
Document Controller Resume Examples & Samples
- Undertake the document control, Request for Information (RFI) and correspondence processes and procedures for the construction department
- Update and manage the forms, registers and templates for the construction department to ensure consistency across projects
- Undertake continuous improvement of the document control, RFI and correspondence processes and procedures
- Develop document control, RFI and correspondence processes and procedures that don’t currently exist
- Ensure all document control, RFI and correspondence processes and procedures adhere to the legislative requirements regarding record management
- Ensure team members and subcontractors adhere to the document control, RFI and correspondence processes
- Compile and collate quality documentation and operations and maintenance manuals
- Reporting on all of the above on a weekly and monthly basis as required
80
Document Controller Resume Examples & Samples
- Control all aspects of project documentation on multiple simultaneous projects, utilizing various control methods/systems
- Prepare, operate and update document control procedures in line with the Company’s document management system
- Ensure proper document control support is given to each discipline lead
- Produce and maintain document progress reports for Project Managers
- Create document control and correspondence folders for individual projects
- Work in strict cooperation with the Project Manager to ensure project progress status integration
- Ensure all templates used by the department conform to the Company standards
- College diploma in a related field
- 2- 5 years of experience in a similar role
- Must have a strong sense of organization, ability to work in a fast-pace environment, strong attention to detail, ability to handle a large volume of information, and understand Engineering terminology
- Excellent interpersonal skills, communication skills and ability to work in a team
- Excellent working knowledge of all Microsoft Office software especially Outlook, Excel, Word & PowerPoint
- Advanced English language skills, written and spoken
81
Project Document Controller Resume Examples & Samples
- High school diploma or equivalent educational proficiency
- 2 or more years’ experience in a document control position
- Good command of MS Excel is a must and knowledge of Visual Basic will be a significant advantage
82
Site Administrator / Document Controller Resume Examples & Samples
- Minimum passing of GCE OL with 5 years of relevant experience
- Minimum passing GCE AL with 3 years of relevant experience
- Diploma / Degree with 1.5 years of relevant experience
83
Site Administration & Document Controller Resume Examples & Samples
- Control and monitor business process for efficiency and effectiveness
- Asset Management including cashflow, inventory, GR/IR outstanding and credit control
- Provide business administration supports at site
- Cost, cash flow planning and controlling to ensure correct reflection in the results
- Project review and reporting, taking measures to ensure project target are reached
- Maintain customer relationship via regular communication to ensure sufficient familiarity with customers' business administration processes
- Fixed asset monitoring and controlling
- Document Control during project execution, reporting and coordinate with customer to meet the customer’s requirement
- Implement and Improve operation processes and documentation according to ISO guidelines and company policies
- Perform miscellaneous commercial – administrative tasks at site
- Communication with customer regarding commercial issues e.g. supporting documents for billing – monthly progress work report
- Ensure proper entries of SAP process (e.g. order, purchase requisition, purchase order and accounting transaction) and perform adjust / correction if necessary
- Control the petty cash and prepare the documents for posting according to the Petty cash guidelines
84
Document Controller Resume Examples & Samples
- To be responsible of custody and document availability, with the exception on Procurement
- Maintain CRM and filing system and databases in line with current information systems
- Ensure all submissions are submitted in a timely manner, appropriate approval/rejection are obtained and formally recorded, and that changes and revisions are managed as part of document control process
- Collate and maintain all necessary historical data requirements
- Listing out the Documents and documenting the project details
- Tracking the pending documents through weekly progress reports
- Manual follow up with the clients internal team to get an expected schedule for all pending documents
- General administrative support as necessary
- Daily organising and management of diaries
- Book internal and external meeting rooms and catering as required
- Previous experience as a Document Controller, ideally within the building construction sector
- Highly organised, able to plan and manage conflicting priorities
- Ability to communicate positively and effectively at all levels; excellent interpersonal skills
- Methodical and analytical approach to duties; high level of attention to detail
- Flexible and adaptable approach; able to remain calm under pressure
- Ability to be discreet and maintain confidentiality in all work related matters. Developed and accurate secretarial skills with excellent working knowledge of Word, Excel and Microsoft Office
- Knowledge of database systems and accurate data collation and reporting
- Professional, pleasant and confident telephone manner
85
Junior Document Controller Resume Examples & Samples
- Checks JPI content for quality and accuracy
- Compliance with all Jacobs company policies and procedures
- Attend BeyondZero® training and maintain safe workplace practices
- Maintain professionalism in conduct, appearance, and quality of work produced
- Works under close supervision
- High School Diploma, Vocational School, or some College required
- Basic computer literacy: emailing attachments, creating new folders, renaming documents, and word processing is required
- Consumer service experience and an positive attitude
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Document Controller Resume Examples & Samples
- Managing and maintaining a master document register and document control system for all project documents
- Ensuring documents are prepared, reviewed and approved in accordance with corporate and project document control and issue procedures
- Ensuring all documents are up to date within electronic filing systems
- Ensuring documents are issued within deadlines where applicable
- Issuing and distributing controlled copies of information
- Maintaining a document tracking facility to enable documents to be updated easily
- Responsible for maintaining hard copy information
- Ensuring that a technical library is maintained including all key legislation, ACOPs, standards and relevant industry guidance such as RUK, IMCA etc. is readily available
- Scanning in all relevant new documents
- Provide advice on procedures of issue and methods in accessing the system
- Checking despatch documents are accurate
- Presentation and filing of documents and drawings
- Act as the management of change coordinator to ensure all key stakeholders to ensure the team members provide the information / reviews etc. in agreed timescales and collate management of change records
- Good IT skills with strong working knowledge of MS Office including word and excel and databases
- Experience with document control packages
- Able to work effectively within a team and alone
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Document Controller Resume Examples & Samples
- Comprehensive working knowledge of Microsoft applications – experience with Excel is essential
- Excellent organisational skills
- Experience with data entry systems
- Previous experience within a similar role
88
Document Controller Resume Examples & Samples
- Support the document control process for change documentation using current systems available, i.e. Aconex, Prism
- Take ownership of existing Change Register and keeping it up to date with Change Request, Change Authorisation Request, Instruction and Agreed Value of Instruction information
- Monitor performance of Project Commercial Managers where change documents are not being progressed within agreed timescales. Provision of administrative support, where required
- QA check all information coming on to the systems and process accordingly
- Follow the distribution matrix for internal distribution of documents and correspondence
- Produce quantitative, status and analysis reports
- Support senior staff on routine and ad hoc project-wide assignments
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Document Controller Resume Examples & Samples
- Timely processing of both corporate and project documents, including data entry, scanning, photocopying, distributing and filing as detailed in the appropriate procedures
- Maintain Convero (Document Management) and SharePoint (Document Repository) systems on a daily basis
- Assist in the review and development of Document Control Work Instructions and Procedures
- QA/QC checking of documents to ensure the format is to Company standards
- Produce status reports from allocated projects as required on both design deliverables and vendor documentation
- Archiving of project documentation at completion of assigned projects
- 4-6 years’ experience as a Document Controller working with a Document Management Systems
- SharePoint experience desirable
- Knowledge of Microsoft Software Packages and Adobe Writer
- Good communication skills at all levels
- An excellent understanding of overall project progression
- Ability to work unsupervised
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Document Controller Resume Examples & Samples
- Use standard work to independently manage projects
- Ensure customers` needs are being met through the entire life of an approved project plan including customer satisfaction and on time delivery of documents
- Understanding root cause of when deliverables are not met and assisting team in action planning to resolve
- Sponsor or lead process improvement activities within Document Management and interdependent functions
- Give clear directions and instructions to team members with regarding internal and external factors, to enable them carryout their duties effectively
- Clarify the duties, roles and functions of team members
- Create vision and values by developing an organizational environment in which goals can be achieved
- Encourage innovation and engagement through by ensuring employees are trained to meet the needs of the organization
- Ensure Document Controllers are performing against defined metrics including: on time delivery of documents, OTD equipment, CSI, and employee engagement
- Help to advance the careers of project team members by doing timely and accurate performance appraisals, and by providing training, opportunities for advancement and work that stimulates learning
- Provide effective communication and reporting up to leadership within the organization including delivery of documents and risk review
- Oversee business relationships with key customers, distributors, and project management team leaders during the project execution phase
- Provide leadership to drive consistency in process to improve quality and reliability and meet/exceed customer expectations
- Participate in the monthly/quarterly meetings and course correction plan development
- Develop talent management strategy based on strategic business plan in the areas of talent acquisition, employee development, engagement and retention
- 2+ years’ experience in a similar industry
- 1+ yr of direct customer interaction experience
- Process oriented
- Self-directed & driven to achieve results
- Demonstrates excellent verbal, communication, and presentation skills
- Demonstrates the ability to develop tools or process to improve
- Compressed air knowledge not required, but technical aptitude is a must
- PC proficient to include Microsoft Word, Adobe, and Excel
- Associates degree required; Bachelor’s is valued
91
Lead Document Controller Resume Examples & Samples
- Develop and maintain document control processes for the efficient management and recording of T&D documentations
- Allocate and control the document numbering system for the corporate T&D documentation
- Manage and maintain T&D document control register
- Advise T&D functions on document control requirements and ensure correct implementation and maintenance
- Issue corporate documentation to relevant T&D function head and project
- Manage and maintain all aspects of CWI documentation
- Maintain effective organization and storage of documents and information
- Train and support project document control personnel in the use of relevant document control software
- Communicate all relevant process and procedures to project document control personnel and monitor its effective implementation
- Perform supervisory duties as required to assist running the Document Management Department
- Identify gaps in document control system and suggest improvements to Business Assurance Manager
- Regularly review and update applicable document control procedures and processes
- Set up project document control software for projects as applicable (ProjectWise/SharePoint)
- Advise in project close-out and handover/archiving activities
- Liaise with project document control personnel, project management and other project personnel as required
- Generate DM system reports as required
- Key Requirements
- Ability to undertake occasional travel
- Good working knowledge of the Amec Foster Wheeler management system and relevant document control procedures
- Proficient in MS Office applications, especially Excel, Words and Powerpoint, is a must and knowledge in using document control software
- Proficient in relevant DM systems (ProjectWise and SharePoint)
- Mature, proactive, take initiative and well organized
- Systematic and able to work under pressure
- Meticulous and able to follow through with tasks promptly
- Able to work independently as well as in a team
- Ability to work to given deadlines
- Ability to communicate effectively at all levels of the organization, spoken and written
- Excellent level of English, spoken and written
- Educated to Standard Grade Level (pref to include Technical/Engineering, English, Science, Maths)
- Demonstrable experience in Document Control
- SharePoint Bronze++
- Degree in a related topic (English, IT, Science)
- Internal Auditor qualification would be an advantage
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Document Controller / Administrator Resume Examples & Samples
- Knowledge and experience of using Viewpoint For Projects at operational level is essential
- IT literate and a good understanding of Computer software
- Ability to work accurately under pressure to meet project targets
93
Project Document Controller Resume Examples & Samples
- Coordinates all activities related to the Project Document Control procedure, including technical documents, drawings, and commercial correspondence
- Establishes and maintains document and records management databases, structure and file categories and indexes to track and retrieve records
- Manages distribution of all technical, general project data, correspondence, and maintain flow of project files, submittals and receivables
- Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, Partners
- Maintains the documents and drawings in the Document Control office –if applicable
- Prepares transmittals for review of incoming vendor documentation and for outgoing engineering and vendor documentation
- Generates the various document control reports as required
- International cooperation/operation needed
- Document handling or related qualification
- Strong written and oral communication and interpersonal skills
- Accurate, organised
- 2 years experience in project document control needed
- MS Office (Word, Excel, Power Point etc.)
- Familiarity with any Electronic Document Management Systems
- English (beginner)
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Project Document Controller Resume Examples & Samples
- Coordinates all activities related to the Document Control procedure
- Establishes and maintains document and records management databases and file categories
- Manages distribution of all technical data
- If needed, assists in typing of site documents, and follow up of all the project needs
- Maintains the documents and drawings in the Document Control office under safe custody
- Generates document control reports as required, applies quality control/quality assurance practices
- Prepares transmittals of incoming vendor documentation and outgoing engineering documentation
- 3 years of relevant experience in document controlling
- Excellent written and oral communication and interpersonal skills
- Accurate, well-organized
- Advanced proofreading, spelling and grammar skills
- Familiarity with Electronic Document Management Systems
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Document Controller Resume Examples & Samples
- Demonstrating a personal commitment to implementing the project management systems (including Health, Safety, Environment and Quality), and attainment of the stated targets
- Overall responsibility for management of all documents and associated registers
- Develop and manage the document structure and organisation within the document management system
- Review document systems for correct placement, naming and current format used
- Advise and co-ordinate on document audit trail issues
- Produce reports as required to suit project
- Set up projects/distribution groups
- Manage and control the project folder structure within the document management system
- Give or arrange access to those requiring access to iCosNet, Mosaic and CEMAR
- Coordinate system training to ensure that all project team members and any others requiring access to the systems, receive training on the relevant system/s and record attendance
- Ensuring all leavers have access to the Management Systems removed unless otherwise advised
- Copy/scan and upload documents into the document management systems
- Advise the project team on software systems and best practise for the management and retrieval of documentation
- Ensuring risks and opportunities are identified and managed in accordance with company procedures
- Support the site team on day to day office Management tasks
- Collect accurate minutes of meetings internally, Clients and sub-contractors
- Good organisational and time management skills
- Possess a high level of Microsoft package knowledge
- Have a good working knowledge of IT document management systems
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Document Controller Resume Examples & Samples
- At the point of receipt, ensure data and documentation is compliant for format, document numbering and revision
- Prioritise the training of individuals, groups and teams in the document control system
- Action all distribution and administration of deliverable documentation using the document control systems and project collaboration system
- File all received and, where applicable, project-accepted electronic documentation in the SharePoint shared and published areas thereby establishing defined base of deliverable records
- Produce management reporting in line with management requirements to demonstrate delivery and review status
- Complete transmittals and records for all programme deliverables
- Support and training the programme personnel in understanding and delivering a document managed approach for record and evidence management
- Provide metadata outputs to service project controls requirements
- Set up and maintain hard copy filing of deliverable documentation as required
97
Document Controller, Abu Dhabi Resume Examples & Samples
- Must be able to interface with a variety of people with different technical levels and educational backgrounds; must be detail-oriented and highly organized; and must be able to produce accurate and timely results while maintaining a customer-service attitude
- Experience with large-scale Document Control Software is required, Prolog and/or Documentum highly desirable
- Demonstrated experience with routine Document Control hardware and software, such as scanners, optical character recognition
98
Document Controller Resume Examples & Samples
- Deliver and comply with the National deployment Strategy.Maintain Project/bid IMP as directed by the Project lead
- Provide data for, and assist in compilation of, monthly reports required by DM
- Assist in the development and improvement of processes and protocols forwarding any proposals to the IM and SiM. Support the project team with any technical issues to be resolved with 4Projects and report any issues unresolved to the Information Manager
- Assist in the deployment of 4 Projects/other CDEs on projects/bids, requesting site set up on behalf of the team. Compile IMP for Project or Bid
- Provide support to projects and Bid teams with any IM or 4Projects/other CDE issues
- Manage the invitations to 4Projects/other CDEs. Manage incoming electronic information ensuring compliance with protocols, and ensure registration/distribute in accordance with the Design Management Plan and Information Management Plan
- Quality assure all incoming information against the IMP and feedback any issues back to the issuers, providing guidance where required
- Manage/maintain hard copy requirements for the project team. Monitor/record received information against agreed programme
- Perform security checks as defined in the IMP. Distribute information in line with the IMP
- Arrange printing and delivery of drawings/documents to site as required. Take the lead and be the interface of O&M/H&S File production
99
Document Controller Resume Examples & Samples
- To assist the Regional Sales Manager in all matters relating to document control, including but not limited to
- Checking quality of documents to ensure adherence to RMD Kwikform Engineering & Sales document control standards
- Monitoring processes
- Producing listings
- Setting up project filling systems
- To maintain the document control system in accordance with agreed standards, as set out by the General Manager
- To Liaise with The Engineering Department on production of schemes for the Sales Team
- Be aware of and adhere to the Company’s Health & Safety policies and procedures
- Relevant document control experience
- Relevant Industry experience
- Regional experience
- Knowledge of formwork and falsework systems preferred
- Strong drive and commitment to succeed
- Well organised and ability to work to tight deadlines
- Able to work within, manage and get best out of team of individuals
- Strong understanding and respect for confidentiality
- High sense of personal integrity
- Competent in MS Office
- Influential and assertive, able to get views across with conviction and not give way to pressure from others
- Enthusiastic and energetic, promoting a sense of direction and purpose for the team
- Sensitive to the needs of individuals with an innate sense of fairness
- Professional and ethical in all that they do
- Build and foster a culture of continuous improvement
- Understands needs and satisfies expectations
- Recognise and Reward achievements
- Take responsibility to deliver on our vision, goals and values
100
Document Controller Resume Examples & Samples
- Patient and careful organized work
- Good coordination and communication skills
- Knowledge of SAP, ERP is preferred
- Proficient PC skills including MS Word, Excel & Power Point, and Microsoft Outlook
- Good oral and written English
101
Document Controller Resume Examples & Samples
- Assist in the production of O&M Manuals
- Ensuring compliance of all works with relevant Standards and Acts etc
- Maintenance of Health & Safety documentation and procedures
- Deliver ENGIE’s Project’s Quality System
- Drive and support the department’s use of Business Collaborator, delivering training where required
- Maintain the received and issued drawing register
- Liaison with contractors and clients
- Maintain site records
- Provide document control support and undertake audits to ensure adherence to policy
- Contribute data and updates as part of each project’s reporting requirements
- Assisting in project Health, Safety, Environment and Quality reporting
- Produce and finish reports, including printing, scanning and binding
- The successful candidate will be responsible for the collation of O&M information required for the delivery of safe, compliant projects undertaken in accordance with CDM regulations
- Ability to work proactively with a can do attitude
- Proficient in the use of the Microsoft suite, including Office and Project.Ideally possess experience, or an understanding of the principles of CHP and mechanical installations
- Experience of using Business Collaborator or another EDMS
- Experience of BIM Level 2 requirements
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Document Controller Resume Examples & Samples
- Administrate construction plans and amendments: cover design (called ’fedvényterv”)
- Print the contracts and annexes of the subcontractors and put them in order
- Scan, file and store documents
- Prepare the payment certificates, get them signed and follow the whole process
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Document Controller / Administrator Resume Examples & Samples
- Receive, check, accurately record into the DMS and distribute all project drawings and documentation in an efficient and expeditious manner as requested by engineers. This must be done according to agreed Project and Corporate Procedures
- Where required, input progress information (received from discipline engineers) at regular intervals as specified by the project
- Produce reports on documentation and progress as requested
- Produce exception reports on late documentation for management review
- Experience of FEED, EPC projects
- A proactive approach to solving problems and getting the job done
- Expert with database systems and spreadsheets
- Self-motivated, energetic and tenacious
- A proven track record within the Oil and Gas, or Petrochemical industry
104
Project Document Controller Resume Examples & Samples
- Coordinate all activities related to Document Control, including technical documents, drawings and related correspondence
- Input document data into the Document Control List register ensuring that the information is accurate and up to date
- Ensure that controlled copies of latest approved documents and drawings are given to the appropriate stakeholders, subcontractors and suppliers
- Maintain updated records of all approved documents and drawings and their distribution clearly
- Maintain the documents and drawings on DocPro (Document Management System) with easy traceability
- Provide support to Project Manager and Factory Lead in material dispatches and related documentation, customs etc
- Provide weekly reports to respective Project Manager on Document stats on Projects
- Recognize and accept HSE Roles & Responsibilities as defined in Emerson's Company Policy and Procedures
105
Document Controller Resume Examples & Samples
- Establish master copy storage (hardcopy & electronic copy) for all technical documentation issued on projects
- Ensure the correct filing and distribution of incoming and outgoing information on selective projects
- Manage the request for information and field design change requests
- Assist in the copying and compilation of data
- Establish project document registers for specific projects, log and file communications, update drawing and document status records and generate reports when requested
- Copy and distribute plans and procedures as directed
- Serve as liaison on all administrative requirements including but not limited to the scope of work and scheduling of agreed deliverables
- Assume shared responsibility for project office security, unlocking and locking where required
- Responsible for maintenance of office stationary levels
- Assist with the implementation, management and administration of a document management system for Projects and Company
- Coordinate the activities of Document Control, developing procedures to maintain documents and manage change control of documents
- Adhere to the Corporate Social Responsibility policy
- Perform any other duties as required and instructed by Line Manager
- The Document Controller will hold a relevant technical qualification with previous experience working in a busy project environment and establishment and maintenance of DC processes
- Previous Middle East experience advantageous
- Problem-solving/judgment: ability to work in a fast pace environment, unsupervised and observe, think critically and to solve problems using data-analysis, interpretation, and reasoning skills
- Teamwork: dedication and ability to work successfully with others in a team
- Information & Communication: ability to receive information from, and convey information to others, in a timely and clear manner, using appropriate language, and communication tools
- Client focus: ability to generate client satisfaction (internally and externally) potentially resulting in long term client relationships and additional business
- Planning & organizing: able to set priorities and determine actions, time and resources (tools, software, people, and budget as appropriate.) to achieve pre-defined goals. Monitor and manage timely delivery, leading to reliability and client satisfaction
- Information Technology, Knowledge in the use of spreadsheets, database, word processing and selected job specific software i.e. Construction Management Software
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Document Controller Resume Examples & Samples
- Register & distribute all incoming and outgoing mails electronically as per defined method and/ or procedure
- Coordinate revisions & releases of documents to clients
- Ensure that project documents are achieved for lateral retrieval
- Scan & store all incoming & outgoing mails electronically on server
- Maintain all stored electronic folders and documents in accordance with defined method or procedure
- Track borrowed documents & requested existing information
- Support project staff by drafting & formatting all outgoing correspondence & documents
- Ensure all documents & correspondence have a unique reference in accordance with defined method or procedure
- Coordinate with client & contractors regarding documents/correspondence
- Maintain filing system by classifying/categorizing documents/correspondence based on type, reference, date etc
- Maintain control of records to verify completeness & accuracy of data
- Bachelor Degree in Business or related field
- 3 years’ experience within a complex project
- Construction industry experience is positive
- Documentation management background
- Ability to interpret a variety of instructions in written, verbal or diagram format
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Senior Document Controller Resume Examples & Samples
- BS degree in a business related discipline or equivalent experience
- 5 years professional experience working within a project or programme management environment
- Excellent IT skills covering Excel, Word, Outlook
- Knowledge and use of document control systems
- Experience with handling documentation concerning utilities and Statutory Authorities (desirable)
108
Document Controller Resume Examples & Samples
- Support the Consortium Document Control Mgr team in the implementation of the Consortium Project Documentation Plan. Make sure those rules are understood and respected by each Consortium Stakeholder Project Management team member
- Respect the proper functioning of the department of Documentation
- Respect document control actions assigned such as
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Document Controller Resume Examples & Samples
- Responsible for the establishment of the Amec Foster Wheeler document control system for internal and external documentation this includes classification, indexing, tracking, distribution and reporting all status of documentation
- Receive, distribute, monitor and log all drawings and documentation for the project and manage post drawing revisions to appropriate documents
- Implement and maintain established document procedures and ensure all required signatures are included on project documentation
- Perform quality checking of all received and transmitted documentation and verify transmittals for every document posting
- Updating and maintenance of DCC folders in Sharepoint and implementation of the archiving and retrieval activities, maintainance of databases of project information for use by the project team and client
- Maintain drawings and document files and respond to internal and external drawing and document requests
- Provide support in locating reference files in the database and perform reprographics, CD copying and scanning activities
- Provide support for the development of project generated documents, including encoding and formatting
- Interface with MOC change owners, SAP and materials groups regarding documentation closeout under the direction of the Repair Order Team Lead
- Coordinate with BSP on general issues related to document control and interfaces with counterparts and third party regarding documentation requirements
- Assist with the assembly of weekly and/or monthly program progress and management reports
- Perform regular document control system audits, as scheduled
- Candidates should have a Bachelor’s Degree in Management of Information Management, Computer Science, Information Sciences, or related field
- Should have a minimum of five years practical experience in oil and gas or engineering projects
- Will have a strong understanding of project document life cycle and experienced in coordinating and filing hard copies and electronic documents for large projects
- Experienced in electronic document file management and web based document management software
- Demonstrated proficiency and extensive experience with Microsoft SharePoint and Office applications
- Strong organizational skills, including an ability to prioritize activities and work with limited supervision
- Good interpersonal skills and ability to communicate effectively with various management levels
- Proven ability to work to demanding project schedules
- Demonstrated experience in developing excellent relationships with clients and technical teams
- Good data analysis and problem solving skills
- Working knowledge of computerized support systems (SAP)
- Ability to work well under pressure and deliver quality results on time
110
Document Controller Resume Examples & Samples
- Ensure company Document Control Procedures are adhered too, ensuring documentation is approved and agreed prior to issue
- Create and ensure all registers are up to date and completed correctly prior to internal and external auditing
- Ensure all drawings / documentation is controlled and maintained in a methodical manner; issued within set time scales
- Support the site teams with the workflow process within 4Projects and the RDD and Change Control process
- Add / Edit containers within 4Projects template where applicable
- Create matrix / document transmittals when required
- Audit regularly to ensure compliance with the BMS
- Deliver user support when required
- In order to prevent obsolete/superseded documentation being used, ensure suitable reference is highlighted to documentation. i.e. Stamped ‘Scanned to 4Projects
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Intern Document Controller / Administrator Resume Examples & Samples
- Bachelor Degree in Management Engineering
- Fluent in Italian written and spoken
- Fluent in English written and spoken
- English knowledge
- Knowledge of MS Office
- Results driven approach, team player, Able to manage and coordinate activities
- Available for business trips
- Valid EU Work Permit
- Basic knowledge of DMS (Document Management System)
- Basic knowledge of logistics
- Basic of informatics
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Project Document Controller Assoc Resume Examples & Samples
- High school Diploma or Degree equivalent educational proficiency
- Minimum of 1-3 years of experience in engineering or any manufacturing industry (preferable oilfield services related industry)
- Ability to communicate effectively both verbally and in writing in English
- Computer literate and conversant with the necessary software to perform this position
113
Project Document Controller Resume Examples & Samples
- Coordinates with the project team and manufacturers to define the documentation based on the products and services offered
- Manage the flow of correspondence into and out of the Company; ensure outgoing documents are accurate, comply with company standards and policies, route correspondence to correct associates; and protect and secure confidential and proprietary information
- Reviews and verifies project documents for completeness, format, and accuracy of data in accordance to company engineering document control procedures
- Timely distribution of latest revision level documentation to the project team for review and preparation of transmittal to customer for review
- Confers with engineers, managers, customers, and others to discuss project, prepare documents, or take any appropriate actions on the pending documents
- Resourceful and possess high attention to details is a MUST
- Good communication skills and ability to work independently
- Able to perform in a dynamic and high productivity working environment
- Possess excellent personal attributes; punctual, hardworking, initiative, self-motivated, and committed to work
- Demonstrated ability to handle multiple tasks is required
114
Document Controller / Administrator Resume Examples & Samples
- To work as part of a team supporting ongoing Document Management (DM) work – either corporately or on a project. This includes all document management activities required to meet the needs of the onshore and offshore
- Process all documentation received in DMG in accordance with prescribed matrices and within timescales
- To process all types of design documents in accordance to agreed procedures or work instructions
- Perform prescribed quality check on all documents prior to processing
- To accurately enter and update information, approved etc by formal transmittals be e-mail templates
- Accurately allocate and control the numbering of documents and drawings (as required)
- Assist in completing requests, searches and queries as requested by any project personnel
- Complete each task – process, transmit, attach electronic files in EDMS and do hard copy filing before starting next task
- Provide administration support to the contract as required along with commercial support
- Educated to Standard Grade Level (pref to include Technical/Engineering, English, Science, and Maths)
- Experienced in working in an engineering project group or document management group
- Experience in document management activities
- Experienced in processing design documentation
- Experienced user of electronic document management systems
- Experience in working to departmental and project procedures
- Experience in working in Oil & Gas environment
- Understanding of electronic file production and retention
- Capable of processing Design documents in accordance with project procedures
- Capable of circulating documents for various issue purposes by formal transmittals on e-mail templates
- Ensuring all project deliverables are stored in the EDMS at every revision and in all relevant formats
115
QC Document Controller Resume Examples & Samples
- Compilation Manufacturing Record Books for new equipment and Rework Record Books for repaired equipment accurately and on time
- Conversion of Manufacturing Records to Data Books as per the customer requirements
- Scanning and uploading of quality records in Conformity tool for easy access & retrieve ability
- Liaising with suppliers and Third party agencies regarding documentation
- Other administrator functions as required by the Quality department
- Relevant education within document control and information management, archives and/or documentation
- Degree / Diploma or any other technical education with relevant experience
- 2- 3 years’ Experience in document control with ISO 9001 / API Q1 back ground
- Be innovative and use this to develop the discipline areas further
- Be a typical team worker, but with the capability of driving and implementing
116
Document Controller Resume Examples & Samples
- Upload all project plans and schedules in a timely fashion according to the contractual submission dates
- Prepare and check all documentation for formal submission following communication protocol
- Monitor all incoming and outgoing communications ensuring that time constraints are adhered to
- Responsible for ensuring important communications are sent to customers and suppliers when requested by project team who may not have access to either relevant information or communication link due to being occupied by site activities
- Ensuring project team are aware of timely reporting requirements, schedules and meetings set by the tier 1 contractors or client team
- Archiving all communications
117
Technical Document Controller Resume Examples & Samples
- Deliverables List: Work with Drafting Lead and assigned project engineer to develop a list of documents required for each project, maintain list with drawing numbers, dates, revisions, etc. to clearly communicate to the Project Team the status of all document approvals
- Vendor Documents: Establish with Drafting Lead, project engineer, and Procurement the required drawing and documents for each supplier and the review and approval cycles required. Administrate the process to assure all documents are received and status is maintained for communication with Project Management
- Expediting Drawings and Documents: Respectfully and consistently expediting and recording documents due dates and priorities with project engineers, drafting, and vendors
- Compiling Project O&M Manuals in accordance with contract requirements and inssuing to client as per required by the schedule
- Perform other duties as assigned or required
- Knowledge of Technical Drawings, including basic reading skills of general engineering documents and drawings, quality documents, and revision history
- Experience in managing Documentation in fast pace technically complex, international environment
- Awareness of various cultural norms in overseas suppliers, such as Italy, Spain, Turkey, or China
- Proficient in Microsoft Office including Word and Excel
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Document Controller Resume Examples & Samples
- Responsible for understanding and implementing the Project Administration Operating Discipline
- Assist in the placement of all purchase orders for the procurement of equipment and material necessary to build the facility. Verifies documents are formatted correctly and ensures all documents are included from the design disciplines. Responsible for processing and distributing Material Specification Transmittals (MST) in a timely fashion
- Responsible for quality and timely issuance of labor contract packages which contain information necessary for bid and construction of Dow's facilities. Develops and maintains written specifications and drawing list. Responsible for ensuring all drawings, details and specifications are included, correctly billed-out and properly assembled for reproduction and distribution of contract packages to the project team and construction contractors
- Is the focal point for all project moves associated with assigned project. Responsible for ensuring move work orders are correctly completed and submitted in a timely fashion for all project team members coming into and/or leaving the project area
- Assist during project closure and the establishment of maintenance files
- Follow the document control process for receiving documents from the supplier, routing to engineers for approval, and sending the documents back to the supplier
- Three or more years of aligned experience in capital project execution or an administrative function within chemical or manufacturing related industry
- Proficiency in Microsoft applications, such as Excel, Word, PowerPoint and Outlook is required
- Must be able to apply software applications to respond to requests with attention to detail and accuracy
- Knows how to manage files in a MS Windows 10 environment
- Must have excellent written and oral communication skills
- The ability to build strong working relationships with diverse groups. The job duties are diverse and require quick, accurate, and consistent decision making
- Able to communicate and relate well with those internal and external to the company
- Able to handle multiple priorities from multiple sources
- Must be an organized self-starter enabling good judgment and the flexibility to adapt to priority changes and demands
- A minimum requirement for this U.S. based position is the ability to work legally in the United States. No visa sponsorship/support is available for this position, including for any type of U.S. permanent residency (green card) process
- Associate or Bachelor degree / or 4 or more years of military training/experience in related field is preferred
- One or more years of experience related to Material Specification Transmittals (MST), or similar process of reviewing transmittals for content and accuracy for submittal to a purchasing organization
- Capital project experience is strongly preferred
119
Senior Document Controller Resume Examples & Samples
- Prepare and maintain Document Distribution Matrix (DDM) for the project
- Control of all project engineering (and supplier where necessary) documentation entering and leaving the project, including its registering, numbering, filing and distribution, utilising in-house Electronic Document Management Systems (EDMS), to allow rapid and efficient retrieval of documentation
- Understand and manage Client EDMS system
- Control and Tracking of all Comment Response Sheets (CRS)
- Production of the project Master Document Register as and when required by the Project Manager
- Production of various other Document Control reports including but not limited to Issued Documentation for Period, Supplier Overdue Report, Client Overdue Report etc
- Liaise with Project Management & team, Client and Sub-contractors effectively and resolve problems and issue’s relating to documentation
- Expedite overdue documentation from engineers as required
- Expedite documentation from suppliers (where necessary)
- Responsible in conjunction with other project members for the collation, formatting and issue of final Handover Dossiers
- Archiving of Project Documentation in accordance with the Genesis Archiving Procedure
- Good standard of education
- Strong numeracy skills
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Document Controller Resume Examples & Samples
- Assists in maintaining project filing systems (hard copy and JPI)
- Prepares transmittals and distributes data as directed
- Interacts with Reprographics/Print department for required copies and scanning
- Prepares express packages to clients and third parties
- Strict adherence to ethics
- 0-2 years’ of industry experience required
- Diploma in Engineering
- Effective oral and written communication skills required
- Intermediate Computer skills; Software knowledge of Word, Excel, Power Point, Adobe
- Willingness to learn in a fast pace environment
121
Document Controller Resume Examples & Samples
- Deliverable List: Work with Drafting Lead and assigned project engineer to develop a list of documents required for each project, maintain list with drawing numbers, dates, revisions, etc. to clearly communicate to the Project Team the status of all document approvals
- Vendor Documents: Establish with drafting lead, project engineer, and procurement the required drawing and documents for each supplier and the review and approval cycles required
- Administrate the process to assure all documents are received and status is maintained for communication with Project Management
- Continually strive to improve the Technical Document management through identification and implementation of improved work systems
- Basic knowledge of AutoCad
- "Organizational sense"; ability to visualize, communicate, and complete project requirements in a consistent logical manner that allows others to have transparency with the work you are completing
122
Document Controller Resume Examples & Samples
- Control all documentation entering and leaving the project, including its registering, numbering, filing and distribution, using Electronic Document Management Systems (EDMS), to allow rapid and efficient retrieval of documentation
- Produce the project Master Document Register as and when required by the Project/Dept Manager
- Generate Reports as and when required by the Project/Dept Manager
- Provide assistance to Engineers in the use of Electronic Document Management System (EDMS)
- Control Correspondence using Electronic Document Management Systems (EDMS)
- Responsible in conjunction with other project members for the collation, formatting and issue of As-built dossiers
- Responsible for the control of the Project/Dept Specific E-Mail database
- Liaise with Reprographics Dept for arrangement of photocopying and courier services
- Liaise with clients and subcontractors Document Controllers
- Archive Project Documentation in accordance with the Technip Archiving Procedure
- Provide assistance to new starts
- Participate fully in Work Groups to constantly improve the Document Control Function
- Provide temporary cover as necessary for other Document Controllers during absences for holidays or sickness
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Document Controller Resume Examples & Samples
- Responsible for receiving, filing all offers, bid documents to assure that these documents are available during bid preparation
- Preparation of index for bid documents, help bid manager to finalize bid documentation
- Receipt of correspondance from Client related to bid and mark to respective bid manager / tendering manager
- To maintain all technical documents in a clean, dry and legible condition and in sequential order in properly labeled files by creating files and labels that includes tender title, tender number, file number and number of volumes. [in compliance to Siemens filing structure]
- Creating the file structure in 'S' drive for each bid based on the offer number obtained from tender lists
- Arranging drawings, manuals and correspondence for proper submission to client along with bid
- Preparation of electronic copy of price schedules (if not available with bid) and helping bid manager in the preparation of reply to post tender clarifications
- Bid & reply to post tender clarifications to client
- Archiving the tender documents and submitted offers in sequential order and properly labeled so as to easily retrieve the documents in future
124
Document Controller Resume Examples & Samples
- Committing to working safely and also responsibly in terms of the environment and our communities by integrating into every work practice an ownership of HSEC responsibility for self and work colleagues
- Being proactive in promoting and following the SNC-Lavalin values of the ‘We Care’ HSEC systems along with the associated policies and procedures
- Taking the initiative to implement continuous improvement wherever possible to enhance and promote the goals of the organisation
- Being customer focused and ensuring that customer requirements and expectations are delivered on time and to a high standard
- Being community aware so as to ensure that SNC-Lavalin is valued in the community and by the client for ongoing sustainable relationships
- Inputting of drawing information for reports and logging into database
- Responding to internal and external drawing and documentation requests
- Maintaining and filing Documents
- Generating and issuing monthly progress status reports for both internal and external documentation
- Producing different listings
- Assembling equipment data books
- Expediting the review of internal and external documentation within engineering departments
125
Document Controller Resume Examples & Samples
- Set-up an electronic folder system for the project
- Set-up registers for monitoring/tracking controlled documents for the project (RAMS, Plans, TQs, Transmittals)
- Formatting and numbering controlled documents for the project
- Packaging together workpacks
- Distributing workpacks to the site teams
- Raising requisitions for plant and equipment
- Raising requisitions for materials
- First point of contact for supplier queries on the project
- First point of contact for payroll queries on the project
- Organise logistics for the project manager and site manager
- Assisting the Quantity surveyor with maintaining contemporary costing information
- Assisting the Project Manager with maintaining inspection documentation and material certification for inputting into the databook
- Maintain a project level competency matrix
- 3 years’ relevant experience of working in a Document Controller role
126
Document Controller Resume Examples & Samples
- Control and monitor the approval procedure of drawings by the client and other third parties
- Review all incoming documents and drawings for compliance with project contract requirements and collate comments on from site staff for issue to the designers
- Coordination of interfaces between subcontractors, suppliers and other third parties
- Provide day to day liaison with the project designers and monitor their progress against programme and coordinate their progress with site activities
- To provide a link between site Engineering staff and Designers
- Review all design queries prior to issue to designers to ensure that the queries are answered efficiently
- Monitor the progress of design queries
- Attend and produce minutes for design coordination meetings with the client, subcontractors, suppliers and other third parties
- With training, undertake planning and checking role for temporary works in accordance with company procedures
- To be aware of business continuity processes via Line Manager
- Construction site based experience with large construction based contractor
- Previous experience in a role controlling documents is essential
- Computer literate (basic knowledge of MS Windows Excel, Word and internet systems)
- Computer literate (basic knowledge of MS Access and Extranet systems)
127
Document Controller Resume Examples & Samples
- Manages the entire month-end close process which includes consolidation of various Survey Services Business Units and monthly forecasting of respective Survey Services Business Units
- Ensure that users have the latest revision of appropriate documentation in a timely manner and obsolete documentation is removed from distribution
- Collect, maintain and distribute all documents necessary to define product configuration and control manufacturing processes to insure conformance to customer requirements and internal procedures/processes
- Responsible for the final correlation of As Built Data Books in electronic and hard copy form. Other duties as assigned
- Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics
- Develops strategies to achieve organizational goals; Understands organization's strengths & weaknesses
- Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives
- Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments
- Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed
- Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention
- High school diploma or General Education Degree (GED)
- Document Control experience preferred
128
Document Controller Resume Examples & Samples
- Serve as first point of contact to receive and integrate product data in a timely manner from select content providers that Techstreet has distribution agreements with. Interact directly with contacts at select content providers as needed
- Proactively monitor and integrate data from additional sources that Techstreet does not have active distribution agreements with
- Assist with content gap analysis activities, price monitoring, and product cross-promotional efforts as needed
- Perform various quality control checks on processed data, and report and/or correct non-conformities
- Edit and extract information from PDF files as needed relating to product integration and enhancements
- Assist with simple website page edits using content management system
- Assist with Techstreet Subscriptions database maintenance using custom internal tools
- Work on special projects and initiatives (i.e. redline inspection and implementation) at the direction of Manager of Data Operations
- Maintain data and contracts for select content providers in customer relationship management database
- Assist with review of partner royalty reports
- No minimum education requirement
- Minimum 2 years’ experience using Microsoft Office Applications and the ability to learn applications related to data management
- Minimum typing speed of 40 words per minute
- Must be organized and have the ability to multi-task
- Strong internet searching skills
- Must pay attention to detail
- Flexible and eager to learn new concepts and absorb new ideas quickly
- Commitment to high ethical standards and strict confidentiality
- Seeks an opportunity to contribute and be rewarded for contributing to the growth and profitability of a growing organization
129
Document Controller Resume Examples & Samples
- Matric / Grade 12
- Computer Literacy
- Effective conflict resolution skills
- Sympathetic and a good listener
130
Document Controller Resume Examples & Samples
- Present a friendly and professional image of Mott MacDonald Limited, both in person and on the telephone
- Carry out project administrative tasks such as filing, copying, binding, scanning, etc. as required by the Project manager and project staff
- Control, recording, issue and filing of Requests for Information (RFI’s) in accordance with contract requirements
- Previous Document control experience
- Good working knowledge of SharePoint
- Good keyboard skills and IT literacy in Word and Excel
- Excellent organisational skills, accuracy and attention to detail
- Good forward planning skills
- Ability to work on own initiative without supervision
131
Senior Document Controller Resume Examples & Samples
- Ensure that all technical project drawings and documentation are received, checked, accurately recorded and distributed using ACONEX EDMS, MS Excel spreadsheets or as instructed
- Ensure responses to Contractor are handled efficiently to ensure comment deadlines are met
- Ensure that the review all technical data from Contractor is recorded, monitored
- Assist with the production of reports as required, and regular exception reports for Client team use
- Appropriate Document Control experience
- Good attention to detail
- Good experience with ACONEX database systems and spreadsheets
132
Document Controller Resume Examples & Samples
- Minimum of 3 years’ document control experience in the oil and gas industry, preferably in an engineering environment
- Degree in Business Administrative, Information Technology or related field
- Knowledge and hands-on experience in developing database will have added advantage
- Basic programming e.g. .Net, C#, JavaScript, CSS will have added advantage
- Experience with electronic document control system preferred
- Knowledge on ISO 9001 is desirable
- Well versed and experience in using MS Office (SharePoint, Word, Excel, PowerPoint and Visio)
- Good command of written & spoken English
133
Document Controller Resume Examples & Samples
- Ensure that all project technical drawings and documentation are received, checked, accurately recorded into the Project Document Control System, and distributed in an efficient and expeditious manner, according to agreed Project / Corporate Procedures and distribution matrices
- Ensure that all documentation reports are produced on time as required, and that regular exception reports on documentation are made available for management review
- Review the suitability of Document Management System reports for Site requirements, and request changes via Corporate Document Management Group
- Check that all record files required by the Project are being maintained in good order to comply with QA requirements
- Provide full cooperation for Amec Foster Wheeler QA Group at internal audits, and similarly with Lloyd’s personnel for LRQA assessments. Rectify any agreed corrective actions / non-conformities should these arise
- Cooperate closely with Archiving / Final Dossier personnel such that final project dossier, microfilming and archiving can be compiled correctly
- Undertake other tasks as requested by the Field Engineer, which are considered to be within his / her capabilities in the sphere of Document Management
- Upstream Oil & Gas experience pre-requisite
- Relevant qualification pre-requisite
134
Senior Document Controller Resume Examples & Samples
- To ensure adherence to Project / Document Control Procedures and Work Instructions
- To maintain a safe and secured working environment within Document Control
- Responsible for the day-to-day operation of the Project Document Control team
- Ensure that all Project Engineering and Supplier documentation are processed in a timely manner
- Ensure that all the relevant Project documentation are registered / maintained in the electronic Document Management System (eDMS)
- Generate and publish a weekly status report of the Project Deliverables to the Project Team
- Generate JPI notification for the distribution of all Project documentation to the relevant parties both internally and externally
- Participate in internal quality audits as required
135
Document Controller, Tmep-calgary Resume Examples & Samples
- Facilitating and expediting high volume of incoming and outgoing transmissions of project deliverable and requests
- Interfacing with various internal project teams and external contractors regarding Document Control requirements to ensure project deliverables align with the project quality standards
- Processing, distributing, and maintaining project controlled documentation using the Project Engineering Document Management System
- Recording and tracking documentation flow and status for technical and non technical reviews, Engineering and Construction RFI’s, technical deviations, Project drawing and document revisions in order to ensure historical information is captured and project documents can be easily retrieved
- Identifying engineering disciplines for project deliverables, file, sort and enter required metadata into Engineering Document Management System
- Ensuring project records are up-to date and published in the Document Control library
- Reviewing and Auditing external contractors Master Document register
- Performing standard document Control functions in a timely and efficient manner
- Provide EDMS training to Project team as required
136
Document Controller Resume Examples & Samples
- Receive, check, accurately record into DMS and distribute all project drawings and documentation in an efficient and expeditious manner as requested by engineers according to agreed Project and Corporate Procedures
- Where required, input progress information (received from discipline engineers) accurately at regular intervals as specified by the project
- Contribute to compilation of final project dossiers, as built portfolios and archiving
- Provide full co-operation for QA Group at internal audits, and similarly with external audit personnel for LRQA assessments. Rectify any agreed corrective actions/non conformities should these arise
- Undertake other tasks as requested by the Leader Document Control or Chief/Coordinator Document Control
- Carry out Document Control discipline audits as requested by Leader Document Control
- Suggest ways to improve efficiency and productivity
- DC experience: >3 years
- FW DC experience: > 0 years
- Average performance
137
Admin Clerical / Document Controller Resume Examples & Samples
- Team member must be able to work and lead personnel in a team oriented and safety conscious environment. "Safety First" expectations include, but are not limited to, PJHA process, Observation process, and compliance with all company / site safety guidelines and procedures
- Assigned tasks list to include, but not limited to, reviewing all procedures and updating master procedures with approved changes. Sort and file completed procedures
- Must have working knowledge of the following: Industrial machinery / applications, Microsoft applications, and CMMS systems
- Establish and maintain daily job status, update system and identify resource requirements to meet operational needs. Establish and communicate the schedule while working with the site to optimize resource leveraging opportunities
- Collect, monitor, and review performance measures to improve scheduling effectiveness such as: back log, scheduling compliance, plan vs actual, delays, contractor head count, need date compliance, etc. Ensures back log is managed and work order need dates are being met, enabling plant operations to meet the plan
- Ensure proper logic is established in job scheduling for optimal scheduling and completion of jobs with fewest resources
- Understanding of shutdown windows and opportunities (local and site) within the production facility for scheduling preparation
- Maintain adherence to published work schedule and be available to work overtime as required by the demands of the job
- Maintain communication with supervisor regarding unresolved work issues, personnel issues, and employee complaints
- Perform other work as defined by company and/or customer
- ) Education: Possess a high school degree or an approved GED
- ) Experience: 2 years associated procedural experience / data entry
- ) Certifications: Microsoft applications preferred
138
Project Document Controller Resume Examples & Samples
- Be a confident and concise communicator
- Able to act on own initiative and operate in a proactive way
- Team player, willing to help out where needed, flexible and reliable
- Perseverance and tenacity, to take tasks through to completion
- Experience and confidence in use of MS Office suite of software packages
- Experience of using Conject or other document management systems would also be useful
139
Document Controller Resume Examples & Samples
- Distributes the final documents to customers/suppliers in an accurate and timely manner
- Responds efficiently to documentation requests and queries from Customer/Suppliers/Project Team
- Creates reports that reflect the status of documents upon request by the Project Team
- Creates Manufacturing Record Books according to the Project Team/Customer requirements in Adobe PDF (front sheets, bookmarks, etc)
- Archives soft copies of documentation
140
Quality Document Controller Resume Examples & Samples
- Minimum 2 years’ experience in manufacturing environment
- Or fresh graduates are encouraged to apply
- Minimum Diploma Holder in Mechanical or Manufacturing Engineering or Equivalent
- Microsoft Office basics – Word, Excel, Access, Power Point
- Basic statistical knowledge
141
Project Admin cum Document Controller Resume Examples & Samples
- Certificate or Diploma in any field of study
- Prefer candidates with relevant working experience
- Good communication skill and knowledge in project administration / document controlling work
- Experience in Microsoft Applications, i.e. Word, Excel and Outlook
142
Document Controller Resume Examples & Samples
- Design, develop, deliver, and facilitate the creation of SOPs, Work Instructions and other forms of documentation within a manufacturing environment
- Work effectively using strong interpersonal and communication skills with a wide range of constituencies in a diverse community
- Excellent knowledge of document control functions and abilities
- Must be able to collect information, establish facts, and draw valid conclusions to create documentation that standardizes processes and improves employee understanding
- Manage the distribution and availability of needed documentation to the associates who use the information to perform their jobs
- Work independently of supervisory and technical help
- Up to 25-30% travel may be required
- Experience in SharePoint administration and organization, including document approval management, permission settings and metadata tags
- Strong MS Office skills including Word, PowerPoint, Excel and InfoPath skills
- Must be available to work off-shift, weekends, and holidays as required, especially during peak periods
- Use good organizational skills to stay in control and maintain even handed approach with people while working with continually changing multi-tasking environment
143
Document Controller Resume Examples & Samples
- Understand and maintain Electronic Document Management System in line with regional Document Management Plan and associated protocols and Guidance notes
- Support bid process with control of Bid Documentation from clients as well as creation and transfer to live projects within chosen EDMS
- Contribute to regional Project Document Management Plan and own re-produce for allocated projects by:-
- Understanding plan contents and undertake duties there in with particular development of filing structure for projects and ensure upkeep with filing codes and guidance to staff on an on-going basis
- Reproduce existing standardised Document referencing/Numbering Protocol for projects in line with client requirements
- Fully control Controlled Documents and register for items under Document Control Remit as outlined in Document Management Plan
- Fully utilise Document Management Extranet for business Unit and Project requirements and promote / train co-workers as and when required
- Carry out Ad-Hoc informal inductions onto the Document Management System for internal and external stakeholders and thereafter provide support and assistance to promote use
- 25 days annual leave + 9 bank holidayswith the opportunity to buy more holidays once you have been with a for a short while
144
Document Controller Resume Examples & Samples
- Deliver and comply with the National deployment Strategy
- Maintain Project/bid IMP as directed by the Project lead. Provide data for, and assist in compilation of, monthly reports required by DM
- Assist in the development and improvement of processes and protocols forwarding any proposals to the IM and SiM
- Support the project team with any technical issues to be resolved with 4Projects and report any issues unresolved to the Information Manager
- Assist in the deployment of 4 Projects/other CDEs on projects/bids, requesting site set up on behalf of the team
- Compile IMP for Project or Bid
- Manage the invitations to 4Projects/other CDEs
- Manage incoming electronic information ensuring compliance with protocols, and ensure registration/distribute in accordance with the Design Management Plan and Information Management Plan
- Perform security checks as defined in the IMP
- Distribute information in line with the IMP
- Arrange printing and delivery of drawings/documents to site as required
- Take the lead and be the interface of O&M/H&S File production
145
Document Controller Resume Examples & Samples
- Excellent communication skills both oral & written
- Previous experience as a Document Controller using Aconex system, ideally within a related industry
- The ability to work at all levels and comfortable working in a diverse environment
- Excellent writing skills
- Process Driven
- Self-disciplined and organised
- Able to prioritise work
146
Document Controller Resume Examples & Samples
- Creating, compiling, and producing applicable documentation
- Communicating with Internal Departments and
- Must have very good communication skills, be fluent in English
147
Intermediate Document Controller Resume Examples & Samples
- Receiving, tracking and monitoring drawings and documentation
- Entering and maintaining accurate drawing and document metadata in database
- Ensuring timely transfer of documentation to/from clients
- Generating Document Control reports
- Printing, scanning and photocopying as required
- Generating transmittals as required
148
Document Controller Resume Examples & Samples
- Chase with all stakeholders, the on time delivery of all documents
- Maintain the CDRL up-to-date
- Experience on large projects on transportation and/or security solutions or similar environments
- Experience in FIDIC, NEC contracts knowing the timeliness of each document requirement
- Filing and registering the documents
- Maintaining the register of document on the database
- Usage of Aconex or equivalent exchange tool
149
Document Controller Resume Examples & Samples
- 5-8 years of relevant experience in Document Control
- Exposure to vendor is consider as an added advantage
- Graduate of a recognized university
- Preferably 3-5 years of experience in relevant document control position
- Good IT/communication skills
- Excellent knowledge of English language
- Proactive, service focused
- Good personnel inter-active skills
- Know and practice company values, HSE policy and the responsibilities
150
Document Controller Engineer Resume Examples & Samples
- Distribution of CN / TP to areas designated by the WC System
- Coordination and monitoring of the implementation and break points records of CN/TP affecting processes
- Follow up on the update of the technical information affected by the CN / TP
- Maintain in MW system the updated technical process information at its last level of review
- Maintain drawings and specifications of machinery and equipment, feeding it with updates and/or improvements applied as well as the integration of new machinery
- Generation and release of IMDS, according to customer requirements and system and customer guidelines
- This person must have the knowledge of the operating system (Production, Quality, Materials Engineering, Production Readiness) to visualize the impact of the CN / TP and in this way to apply priorities in the monitoring, implementation and break points. Also it must handle the System WindChill for the internal distribution of the CN / TP
- Must have knowledge of APQP / Product to maintain the latest technical process information and provide training to personnel employed in the management of MW
151
QS Document Controller Resume Examples & Samples
- Maintenance of document control system – paper and electronic
- Writing, reviewing, publishing, distributing and filing/archiving of completed Quality System documents
- Participate in documentation control activities, liaising with appropriate personnel to progress updates, approvals, in accordance with the company Quality System compliance program
- Support Review and Implementation of Quality Management System program, advising, liaising and coordinating local Subject Matter Experts (SMEs) as necessary to maintain effective and compliant processes
- Complete the review and evaluation of Issued and Effective Corporate Procedures within specific area(s) of expertise
- Support NCR and CA/PA process. Including root cause analysis. Elevate issues to management team, as appropriate
- Support Change Control process, working with SMEs to assess and analyze risks prior to change control approval
- Support the tracking, reporting, adequacy of actions, verification, closeout of CAPA and change control
- Generate, collect, monitor and trend quality data to support analysis of the Quality System performance for presentation at Management Review
- Support Internal Audit program
- Support incoming Notified Body and Regulatory Authorities inspections
- Support labeling artwork activities liaising with Lessines Design Centre, RA, Clinical and Marketing departments to progress internal approvals
- Site SME for labeling HMI data maintenance
- Ensuring that the Quality Team and other appropriate staff are aware of any issues relating to the compliance status of assigned areas of the Quality System in a timely manner
- Adherence to Baxter relevant policies and procedures at all times, and notification of any deviations/ exceptions from process
- Attend meetings as a representative of Quality, as designated by Quality Systems Team Leader
- Work with DCPE team to ensure smooth and timely introduction of new products
- Support regulatory requests for information e.g. for registrations
- Maintain knowledge and expertise of Medical Device Quality System regulations in order to provide specialist advice to the broader organization
- Deliver specific training for the Elstree facility staff as appropriate
- Bachelor Degree or equivalent qualification in a scientific subject or technological subject
- Additional training in GMP in pharmaceutical/Medical Devices
- Additional training in Computer System Validation and GAMP would be beneficial
- Must demonstrate sound judgment and analytical skills to enable assessment of risk
- Ability to analyze quality data, and to summarize in concise reports to communicate Quality System performance
- Excellent communication skills – both written and oral
- Personable and able to communicate with staff of all levels
- Flexible approach to work and the tasks to be undertaken
- Able to work cross-functionally
- Able to work on a broad range of tasks simultaneously
- Able to work with limited supervision
- Experience required in the areas of GMP regulations that pertain to the medical devices/ pharma/ biologics
- Working knowledge of drug or device regulations, including 21CFR Part 11 and 820, ISO 13485 and Medical Device Directive
- Good working knowledge of Windows based applications such as Ms. Office and other computer systems (e.g. Trackwise)
152
Document Controller, Abu Dhabi Resume Examples & Samples
- Maintaining a register of all incoming and outgoing mail, stamping and recording of mail before circulating for distribution to the Project Manager as set out in BMS_Project Communication and Document Control and BMS_Site Supervision Quality Procedures
- Responsible for receiving, logging and distributing all technical documents and assisting in coordination and monitoring of administrative activities to facilitate and expedite the work flow
- Set up/assist document control filing system
- Opening new files in accordance with PQP for each new project
- Maintaining all Tender Documents and ensuring originals are not take from the filing room
- Keeping all files in a tidy condition
- Co-ordination between other Consultants & Contractors for facilitating documents workflow and ensure documents status to be closed
- Update drawings in accordance with Drawing Register
- Follow-up with team members and others for “open” status items to be closed down
- Maintain Project Documentation as per ISO standards
- Assist Site office administration
- Coordination with the respective Project Managers, Secretaries and other staff to ensure correctness of the records
- Maintain Archive section up to date
- Successful closeout and handover of documentation as required by line manager
153
Document Controller Resume Examples & Samples
- Set up an electronic library system for technical documentations as per AmecFW procedures
- Implement all relevant process and procedures
- Support the Project Controls function, as required
- Have experience in similar function with Contractor or Owner
- Have good understanding of both corporate and project document contr]ol processes
- Ability to liaise with affiliate offices and provide support as and when required
- Ability to provide good management support to projects in all matters relating to document control
154
Senior Document Controller Resume Examples & Samples
- Develop and maintain document control processes for the efficient management and recording all documentations
- Set-up an electronic library system for technical documentations as per AmecFW procedures
- Control and maintain documents for audit / internal requirements
- Undertake other ad hoc projects / duties assigned by the PM, PCM & EM
- Transmit and receive all correspondences / documents
- Coordinate with Client Document Controller in document handling
- Develop Photocopies / Binding and transmitting of documents as part of client’s submission
- Assist with the general project administration
- Liaise with both departmental, corporate and project management teams
- Good management and organization skills
- Fluent in written and spoken English language
- Must have good IT skills and be familiar with standard document control tools, software and procedures
155
Document Controller Resume Examples & Samples
- Overall responsibility for developing, managing and maintaining the document control systems for the project/program
- Develops policies, procedures and processes
- Assures project participants are trained in practical application of systems
- Acts as a team lead, providing technical direction to lower level staff
- Oversee central master file and field office files for all incoming and outgoing documents for the projects/programs
156
Lead Document Controller Resume Examples & Samples
- Set up of project requirements and project files
- Checking the quality of drawings and documents to be catalogued
- Forwarding material to client along with official transmittal document
- Checking the accuracy of transmittals
- Monitoring all drawings and documents
- Providing technical guidance to co-workers; a ‘go to’ person
- Supervising work within a small work unit composed of employees within own discipline or a related area of specialization
- Determining the training and development needs of employees
- Makes decisions and recommendations within authorized limits
- Exercises independent judgment in selecting and interpreting information, handling deviations from standard methods and resolving difficulties
157
Document Controller Resume Examples & Samples
- Assist as required with general administration / meetings / project assistance
- Attend Document Controllers meetings and share best practice within the business
- Agree a Document Controllers Task List with the project teams and carry out actions accordingly
- Expedite late documentation from staff members, clients and consultants
- Provision of weekly reports to the Project / Design Manager on the status of all documentation
158
Document Controller Resume Examples & Samples
- Controlling, recording, issuing and filing Requests for Information (RFI’s) in accordance with contract requirements
- Co-ordinate project information between engineers and managers
- Provide general administration support to the project manager and his/her team, including taking minutes of meetings
- Co-ordinate information flow between various departments and client
- Project administration experience, including minute taking
- Experience of working within large construction projects
- Ability to work both as part of a team and individually when needed
- Ability to prioritise and work to deadlines
- Ability to adapt to changing circumstances
- Skills in ensuring other team members are properly following administration processes
- Computer literacy skills, including a high standard of proficiency in Microsoft Office, especially Excel and Word
- The candidate must be able to attain a security clearance at least SC level
159
Document Controller Resume Examples & Samples
- Support the Development Strategy of Projects and Engineering Disciplines
- Set-up and maintain Project and Engineering electronic and paper files throughout Project Lifecycle
- Control movement of documentation to and from Clients, as directed by Client Document Specifications in an accurate and in a timely manner
- Manufacturer Databook (MDB) compilation and submission (electronic and hard copy)
- Co-ordinate Internal transmittals (work instructions, drawings, etc)
- Compile monthly status reports for all major stakeholders on individual project progress highlighting major areas of concern which will affect the project
- Reporting document status for mixing projects
- Maintain up to date records of the financial status of projects
- Record and issue all incoming and outgoing project correspondence and contractual notices
- Control movement of documentation to and from suppliers in an accurate and timely manner
- Expedite the review and approval of documentation including engineering documents and drawings and vendor data, and procedures
- Plan, supervise and record document flow to and from all necessary parties including engineering, sub-vendors, fabrication contractors and the project office
- Liaise with Clients and Suppliers as required, ensuring Customer and Supplier care is at the foremost position
- Attend and take part in Project Kick-Off Meetings and Progress Meetings
- Support Project Team and Engineering Disciplines throughout the Project Lifecycle
- Compile Final Documentation Packages in electronic and paper format as directed by Client Documentation Specifications
- Understand the set-up and operate the Company ERP System
- Generate Project Invoices as direct by Line Manager
- Archive Project and Engineering electronic and paper files as per working practices and processes
- Contribute to the development of systems and improvement in working practices and processes
- Be fully familiar and conversant of systems and improvement in working practices and processes
- Support other departments (reception) and carry out other duties as and when business requirements dictate as may be reasonably expected by line manager
- Travel required as dictated by project needs
160
Document Controller Resume Examples & Samples
- Maintain accurate records of incoming and outgoing documentation using paper and electronic systems
- Issue documents according to project requirements
- Meet client requirements on document management systems
- Advise team of client document management requirements such as number format; revision format and preferred statuses
- Archiving /Scanning/Printing - Renaming, recording and filing incoming hard or electronic copies of drawings (Internal and External)
- Assisting with document reproduction
- Uploading and downloading incoming and outgoing correspondence from Extranet Sites
- Identify and hold at point of issue (do not release) any output which has not been verified (i.e. has not been checked and approved for issue)
- Verifying and checking documentation prior to issue
- Managing superseded documentation in accordance with AMS and project requirements (linked to client requirements)
- Attend project start up meetings where applicable. Communicate regularly with PM's to understand changes to programme/deliverables
- Attend relevant project close out meetings
- Provide user guidance notes for each project including username and passwords where necessary
- Support the teams on project administration if required
- Experience of uploading/downloading from online collaborative websites
- Experience of high volume, accurate data entry
- Quick to learn Arup own systems
- Compliance-driven - Experience with AMS
- Able to prioritize own workload
161
Document Controller Resume Examples & Samples
- Ensure all documentation is properly recorded within Bombardiers systems and uploaded using Aconex
- Assist the project team with all matters in connection with the keeping of documentation, records and expediting progress for design submissions and approvals
- Monitor the timely resolution of identified request for information and interface activities
- Ensure monthly and weekly and adhoc reports are provided to the Contracts Manager, Project Manager and PMO
- Liaise with appropriate stakeholders to obtain approvals or formal responses within the agreed contractual timescales
- General administration activities including issuing and distributing internal and external correspondence in accordance with Project requirements
- Minimum 5 years’ experience in a business/engineering environment
- Recognised qualification and experience in document and configuration control management
- Exceptional MS Office skills, including Visio
- Ability to read CAD a bonus
- Previous exposure and use of Aconex an advantage
162
Document Controller Resume Examples & Samples
- Build the project report in coordination with the different areas of the project organization and issue tracking for execution of the project
- Coordinate meetings and prepare all the required documentation and reports to discuss issues, progress, risks and roadblocks
- Preparation of materials (documents, PowerPoint presentations) for project management operations reviews including: performance reports, roadmaps, progress, issue analysis reports
- Consolidate all the reports coming from different business lines and Thales units for customer presentation
- Excellent communication skills written and spoken
- Reporting, budgeting and forecasting experience
- Excellent data management skills – proficient with dealing with large batches of data
- Advance working knowledge of Microsoft Office suite including Project, Excel and PowerPoint M.S.Office
- Previous experience within a PMO environment
- High-level of interface with internal stakeholders Ability to work in and/or lead teams
- Proficiency in written / spoken English is a must
- Bachelor Degree in Administration or equivalent
- Engineering background is desirable with Management training
- Certification in project management
- Extensive knowledge and experience of Aconex
- Time management skills and action Orientation
- Team player and ability to work in diverse environment
- Communication skills and ability to communicate clearly and effectively
- High quality standards for the work done
163
Document Controller Resume Examples & Samples
- Previous office experience and good organisational skills
- Excellent communication skills essential
- Computer literate – competent in MS Office Excel
- Flexible approach to varying workloads
- Ability to work autonomously and within a team environment
- Willingness to work additional hours and duties , may include weekend working
- Understand design/project terminology within office & technical understanding of design project life cycle, version control
- Experience in a team with different technical and discipline backgrounds
164
Document Controller Resume Examples & Samples
- 5+ years of prior document control experience in a manufacturing, industrial or similar environment
- HSD required; college or secondary education or training a plus
- Hands-on project assistant, coordination or management experience
- Proficiency in Adobe Acrobat and all MS Office programs with advanced level Excel skills
- Familiarity with electronic storage systems, processes and procedures
- Ability to work within strict deadlines with conflicting priorities
- Time management and superior organizational skills
- Keen attention to detail with the ability to proof emails, documents, correspondence, etc
- Experience with scanners, printers, fax machines and other commonly used office equipment
- Experience burning / copying CDs
- Ability to work independently with little to no supervision
165
Document Controller Resume Examples & Samples
- Edit the linguistic and stylistic characteristics of documents completed including their layouts according to template standards
- Produce and/or review correspondence of the business unit
- Review reports for consistency and accuracy of data
- Create and maintain all templates for the business unit
- Assist in making required copies of technical reports; issue to clients in a timely manner and prepare and compile PDF versions of reports (including bookmarking and linking)
- Internal and client database data entry
- Assist in maintaining the air photo library database
- Recover, verify and prepare the documents for requests for proposals
- Maintain CVs for staff
- Maintain a filing system of all documents (manual and electronic) and implement the archives procedure
- Coordinate newsletter submissions for the BU
- Provide assistance to staff members on troubleshooting and formatting problems with documents
- Verify lab rates on invoices for various clients
- Experience in Administration and/or document control services environment will be an asset
- Familiarity with handling drawings and technical documents will be an asset
- A self-starter with strong organizational skills and the ability to take initiative
- Must be able to work with minimal supervision in a fast paced environment with aggressive timelines
- Strong computer skills, including Microsoft Word and Excel and Adobe
- Team player with a flexible attitude and the ability to prioritize workload and handle multiple tasks/deadlines
- Integrity, professionalism and excellent communication and interpersonal skills that are required to handle both internal and external communications with tact and diplomacy
166
Junior Document Controller Resume Examples & Samples
- Maintain Project Document Control databases
- Ensure that all handover documents are to Client requirements
- Receive, number, distribute and track project vendor documents
- Maintain the project filing and controlled revision history for both hard copy and electronic filing on a regular basis
- ASSAI experience desirable
- A good understanding of Business Management Systems
- Time management and organisational skills
167
Document Controller Resume Examples & Samples
- Maintain accurate records of incoming and outgoing documentation using electronic systems
- Ensure all relevant AMS forms and documentation are completed for project e.g. commercial risk assessment, bid review or activity briefing sheets
- Archiving /Scanning/Printing - Renaming, recording and filing incoming hard copies of drawings (Internal and External)
- Uploading and downloading incoming and outgoing correspondence from Exranet Sites
- Maintain the schedule of deliverables and programme of delivery
- Essential Skills and Knowledge
- Ability to multi-task and work efficiently under pressure with careful attention to detail
- Ability to be proactive and plan ahead
- A good understanding of Arup Management Systems
- A good understanding of project set up and process
- Good knowledge of Extranet sites
- Good communication skills, ability to work alongside all levels of the team
- Enthusiastic, self-motivated and organized
- Professional and approachable attitude
168
Document Controller Algeciras Resume Examples & Samples
- Controls all technical documentation related to department and project activities within contractual requirements and Technip procedures (including confidentiality)
- Assists with development, maintenance and improvement of departmental / projects document control work processes
- Manages supplier documentation
- Collects information for reports
169
Document Controller Resume Examples & Samples
- Control and maintenance of documentation for audit/internal requirements
- Undertake other ad hoc projects/ duties assigned by the PM, PCM & EM
- Transmit and receive all correspondences / Documents
- Coordination with Client Document Controller in document handling
- Develop Photocopies/ Binding and transmitting of documents as part of client’s submission
- Effectively implement all relevant process and procedures
- Have good understanding of both corporate and project document control processes
- Able to provide good management support to projects in all matters relating to document control
- Must have good IT skills and familiar with standard document control tools, software and procedures
170
Document Controller Resume Examples & Samples
- Ensure the timely turnaround of documentation issued internally and received externally
- Maintain electronic document control database
- Prepare project documentation close out of projects
- Prepare project documentation for archive
- Aware of, and comply with all project procedures
- Issue documents and drawings in a controlled manner, using DCC database
- Ensure project drawings and documents are issued in a controlled manner and within agreed time-scales, this includes work pack preparation and issue
- Prepare and administer agreed distribution matrices
- Provide Technical Library service (as required)
- Higher Grades (or equivalent)
- Good knowledge of electronic data management systems
- Awareness of all relevant corporate and project procedures
- Minimum 2 to 3 years working knowledge of DCC
- Vendor data control, engineering and design document control
- Compilation of work packs
- A good knowledge of filing systems and the aim of distribution matrices
- Capable of working on daily routine DCC duties with little or no supervision, meeting tight time-scales when required
- Must be a ‘team player’
- Higher Grade (or equivalent)
- · Good knowledge of electronic data management systems
- · Awareness of all relevant corporate and project procedures
- · 2 to 3 years working knowledge of DCC
- · Vendor data control
- · Engineering and design document control
- · Construction and installation document control
- · Compilation of work pack
- · A good knowledge of filing systems and the aim of distribution matrices
- Capable of working on daily routine DCC duties with little or no supervision
- Ability to complete tasks as directed by supervisor, meeting tight time-scales when required
- Ability to develop skills as required and a willingness to learn
171
Document Controller Mgjv Water Resume Examples & Samples
- Co-ordination of Requests for Information and Technical queries
- Work with Training Coordinator to assist with training on Document Management Systems / 4Projects
- Maintain / Update the MGJV Business Management System (BMS) folder in 4 Projects
- Assist with Archiving of project documentation to required timescales
- Understand and implement the Health Safety and Environmental Policies and Targets
- Support project delivery teams with high standards of document control and distribution
- Understand and implement the Quality Policies and Targets
- Comply, as appropriate, with the processes contained within the MGJV BMS and suggest improvements when they become apparent
- Support the implementation of a positive quality culture
- Support the Quality Manager in maintenance of the documents and templates forming the MGJV BMS
- Develop and maintain good relationships with Southern Water and ensure that MGJV deliver customer satisfaction
- Be aware of the need to satisfy customer requirements with the aim of enhancing the customers’ perception and satisfaction
- Knowledge and understanding of the Document Control process at operational level is vital
- Knowledge and experience of using Viewpoint and CEMAR at operational level is essential
- Ideally you will have previous experience within the Water industry
- You must be IT literate – Office 365 preferable
- Great attention to detail
172
Document Controller Resume Examples & Samples
- Ensure that all activities, for which he/she is responsible, are carried out in conformance with laws and regulations, contractual requirements and the Teekay Petrojarl Management System Manual, 8713-G-DP-005. In particular health and safety of personnel, natural and working environment and equipment shall be taken care of
- Handle documentation in accordance with the document management procedure AP102
- Ensure that new documentation are numbered and coded according to TKPJ Numbering & Coding System (doc no: TKPJ-01-A-00-KA-00001-001)
- Ensure knowledge of TKPJ DFO Specification (doc noTKPJ-01-A-00-SA-00005-001)
- Distribution of documentation internal and external, ref. TKPJ-01-A-00-KA-0009-001
- Coordinate updating of technical documentation with CAD operator, reference doc no AP102
- Keep the content of the electronic document handling system updated
- Administer external copy assistance
- General assistance to the organization in different regions as required
- Assist Manager Document Management & Cad as required
- Graduate of a Technical course
- At least 3 years related work experience in office work, documentation and control
- Knowledge of Engineering disciplines like Civil, Mechanical, Electrical, etc
- Good computer skills including competency in Microsoft Office and Adobe Acrobat
- More than 3 years’ relevant experience in handling of documentation; E.g.: archivist, project secretary
- Good knowledge in use of spreadsheets, database, word processing
- Clear and accurate records and reports
- Accurately input data and retrieve records and information
- Organized filing method
173
Document Controller Resume Examples & Samples
- Supervises one or more administrative functions: document control, which includes processing of all communications, supplier documents, and Bechtel design documents; office administration, which includes secretarial support, word processing, project library, equipment, supplies, project moves, and the processing of reports; and functional administration, which includes discipline clerical support and other special support required by project team members
- Plans, organizes, and implements systems for efficient document processing, including design and supplier documentation, communications control, and the project filing system
- Develops budget and work plans for administrative team; monitors progress on a routine basis
- Interprets administrative policies and procedures and develops and/or implements procedures for key result areas
- Trains personnel in the use of procedures; maintains and furnishes completed training records to others as required. Monitors work to ensure effective implementation of procedures
- Prepares performance reviews of personnel in area of responsibility and conducts counseling sessions. Provides input to ranking and salary planning
- Compiles information, analyzes, and prepares reports and departmental metrics as required
- Coordinates installation of computer software/hardware and solves related problems within the group, maintaining security and other database tables as needed
- Develops the project-specific automation plan for project administration
- May conduct presentations on available services for Bechtel, clients, and potential clients; may conduct presentations on other topics, including project administration status and project administration work process requirements
- Develops and implements records retention and project turnover plans. Coordinates all project close-out activities
- Communicates with client/field/supplier contacts to resolve daily administrative problems on the project
- May direct the publications activities of the project, including establishing formats and coordinating the development, publication, and distribution of project procedures, studies, and reports with non-project service organizations
174
Document Controller Resume Examples & Samples
- Assure compliance with ISO 9001 management procedures and commitments, with a primary focus on control or documents and records management, as well as overseeing updates and communicating changes to the document change management processes
- Collect, clean, transform data for management reporting
- Support introduction of changes to work processes to maximise value and promote efficient working
- Ability to use Excel as a tool, capability to prepare and maintain an excel spreadsheet as required to involve the use of formula for data checking / manipulation – Essential
- Manage/expedite, in conjunction with engineering leads, the document review processes
- Liaise as necessary with other document control groups within the project
- Collate and organise document sets as required
- Develop metrics to measure the efficiency and effectiveness of processes
- Update procedures and work instructions for business processes where required
- Develop ongoing improvement of processes, where this is shown to be necessary, using 6 Sigma methodologies
- Ensure the security of Bechtel’s intellectual property
- Degree in Information Management or a related subject - Essential
- Demonstrable knowledge of industry and regulatory standards for information management
- Minimum of 8 years’ experience in Civil/Infrastructure related information management operations
- Proven Information Management systems knowledge and systems integration skills
- Proven experience in systems/platforms such as Aconex - Essential
- Proven work process mapping and development
- Excellent oral and written communication skills in English
- Proven knowledge of budgeting and cost monitoring
- Proven knowledge of information lifecycle and data flow requirements on an engineering and construction project
- Familiar with information security concepts
175
Document Controller Resume Examples & Samples
- Develop proficiency in functional areas within Document Control including printing/plotting, scanning and processing documentation into given Document Management Systems
- Process and distribute all documentation, both internally & externally, including Job-sites, Clients, Vendors or other parties
- Generate and check the accuracy of transmittals as required
- Access external sites to download/upload various types of documentation from Vendors, Suppliers, and Client
- Respond to internal and external documentation requests
- File electronic and hard copies of all documentation into appropriate locations
- Organize and keep all work areas clean
176
Document Controller Resume Examples & Samples
- Register, control, distribute, transmit, file and archive project records, the Enterprise Content Management System (ECMS) to Plan scope of administrative work, develop and implement staffing plan, establish priorities, train personnel to perform their assigned duties in area of responsibility, conduct interviews, and recommend candidates
- Maintain access to ECMS and perform other tasks associated with ECMS administration as necessary
- Supervise administrative personnel assigned to the project in the functions of document management with regard to Bechtel design documents, supplier documents, communication and construction records
- Develop and implement records retention and turnover plan
- Communicate effectively with project team members, client, and field personnel to ensure quality, schedule and budget are met as defined
- Support quality assurance audits, internal technical reviews, client reviews, and ISO 9000 audits
- Process a high volume of construction, supplier, and/or documentation
- Prepare routine documents using standard word processing, spreadsheets, or other office software as needed to support work activities
- Keep abreast of department technologies, techniques, and services that become available
- Provide technical guidance to project team members in use of automated document management tools
- Plan, organize, and implement systems for efficient document processing including design and supplier documents, construction, communication, and the organization of record-keeping
- Develop and implement procedures and deliver to team members as appropriate
- Support development of duties and standards, prepare performance reviews, and coach individuals in performance enhancement
- Coordinate project space requirements, communications, equipment, project library, and handle general facilities needs
- Perform / assist with other general administrative duties as assigned
- Must have the right to work and remain in Australia without visa sponsorship
- Must be able to demonstrate excellent written and verbal communication skills including grammar, spelling, punctuation, and proper use of syntax
- Must have a minimum of 5 or more years experience in records management or document control. Experience must have been obtained within the past 7 years
- Must have a minimum of 3 or more years current supervisory experience. Experience must have been obtained within the past 5 years
- Must be familiar with coordination of records with an Alternate Execution Unit office
- Must be willing and able to travel to the jobsite location
- Must be able to demonstrate a high degree of individual initiative, discretion and diplomacy
- Must be able to demonstrate intermediate to advanced proficiency using Microsoft 2010 Access, Excel, Outlook, and Word. Skills assessments may be administered to test proficiency level
- Must be able to demonstrate intermediate to advanced proficiency using web-based file transfer applications, such as SharePoint Online or OneDrive
- Must be able to organize and prioritize administrative deliverables
- Must be willing and able to work overtime with little or no notice
177
Engineering Document Controller Resume Examples & Samples
- Managing all incoming and outgoing technical correspondences of the System Engineering team
- Ensuring drawing coherence accordant to the CAD Management Plan
- Managing the drawing and printing needs of the System Engineering team
- Drafting outgoing technical letters for the System Engineering team
- Tracking of all the technical incoming and outgoing correspondences of the System Engineering team
- Support the Alstom Project Doc Control Manager
178
Document Controller Resume Examples & Samples
- Production of manual; Publish and amend company manuals
- Maintain Library Manuals; Responsible for master library copies. 6 monthly check and review of library holding
- Electronic manuals (intranet); Monitor and control of manufacturer and company manuals held on intranet for correct revision status
- Control of amendment evidence; Create and manage safe storage of document change request evidence for all manuals
- Formatting and control of temporary manual revisions; Format and issue of temporary manual revisions for manufacturers manuals
- Manual administration; General administrative duties for the control of documents and manuals
- Service Desk requests; Supporting worldwide Bristow bases to resolve any Document Control issues via the Service Desk application
- Standard or Higher Grades in English and Maths or equivalent experience in Document Control
- Previous administrative experience
- Previous experience in Document Control desirable
- Experience of Microsoft Office, specifically Word and Excel
- Ability to work as part of a small team
- Adopts a proactive approach to prioritizing and managing workloads
- Analytical approach to problem solving
- Motivated to provide a high standard of work
- Good interpersonal skills, approachable to both internal and external staff members
- Ability to consider the effects of their actions to both the Department and the Company as a whole
- Have integrity in all aspects of their working and personal life
- Ability to communicate with all levels of personnel
- Have consideration for colleagues and customers and have the ability to be inclusive to all others
- Excellent IT skills and have the ability to learn new systems and processes
179
Document Controller Resume Examples & Samples
- Assists in maintaining project documentation files consisting of technical data, engineering and supplier drawings, purchase orders and other project required documents
- Maintains project filing system and maintains project related databases
- Receives, processes, monitors and expedites internal and external distribution of project related documentation
- 2 years+, BA or BS or related experience
- Experience in Industrial industry, a plus
- Proficient in Prolog, JPI, Access
180
Document Controller Resume Examples & Samples
- Assisting in setting up distribution matrices in the EDMS
- Registering and maintaining the master list of attribute values in the EDMS, such as the facility breakdown structure codes, procurement package codes etc
- Managing the package tool and assisting the project teams in maintaining EWP packages, CWP packages and handover packages and other packages as required
- Allocating deliverable document numbers as required
- Uploading engineering/ vendor /contractor deliverable stubs/placeholders in the EDMS
- Registering and classifying deliverables and other documents as required in the EDMS
- Managing versions and revisions in the EDMS
- Transmitting deliverables and other documents as instructed by project leads
- Providing reports from the EDMS such as the engineering status and vendor/contractor document submission status, engineering progress measurement, review cycles and assisting in expediting internal reviews
- Managing the EDMS portals for transmitting, receiving and distributing documents to external users
- Auditing meta-data in the EDMS to ensure accurate reporting available
- Printing, filing, copying, scanning and CD/DVD burning etc. as required
- Ensuring the 24-hour turnaround of requests into document control
- Participating in other project document control initiatives and data management tasks
- If project hard copy filing for controlled documents is required, assisting the lead document controller in setting up hard copy filing and maintaining hard copy filing
- Assisting with the final handover of documentation
- Participate in EDMS close-out activities if required
- Upload/capture data on Client’s EDMS if required
- Document Management and Document Control Support
- Understanding and complying with each functional group’s procedures
- Formatting and quality checking project documentation
- If required formatting and collating proposal documents
- Registering, allocating document numbers for correspondence and uncontrolled documents and storing documents in the correct EDMS folders
- As required, dragging project emails and media files to the EDMS using the drag and drop functionality of the EDMS
- Distributing correspondence and other uncontrolled documents to clients, external parties, and project participants as defined in the project distribution matrix
- Assisting functional leads and groups in creating and updating organization charts, developing work plans, adding data and extracting data from other project systems when requested such as the reporting tool, engineering systems, project control’s systems etc
- Scanning hard copy documentation received from external parties or internal parties and registering in the EDMS
- Auditing and reviewing the accuracy of document management attributes in the EDMS
- Checking and tagging duplications in the EDMS and hard copy filing as superseded or cancelled
- Registering Contractual documents between Hatch and Client in EDMS and filing the original signed hard copy
- Qualifications and Experience
181
Document Controller Resume Examples & Samples
- Reviews schedules and related information and confers with supervisors to determine project requirements
- Requisitions material and establishes delivery dates, according to order priorities
- Examines material delivered to verify conformance to specifications
- Compiles and maintains manual or computerized records, such as material inventory, in-process reports, and status and location of materials
- AA or AS or 2-4 years related experience
- Prior experience with industrial construction, a plus
182
Document Controller Resume Examples & Samples
- Experience working in the Construction industry
- Good understanding and practical knowledge of IT applications (Microsoft Office Suite)
- Experience using eB (Enterprise Bridge) and BC (Business Collaborator) document management systems
- Good communication and interpersonal skills, able to work well in a team
183
Senior Document Controller Resume Examples & Samples
- Ability to supervise and co-ordinate the day to day activities within an active project controls team as required
- Capable of maintenance and administration of the document management system
- Good database administration skills
- Sharepoint administration skills preferred
- Sound understanding of electronic data formats production and retention requirements
- Capable of deputising for DM Manager and guiding small teams
- Sound knowledge of design or vendor documentation and its supply chain
- Experienced in working to departmental and project procedures
- Knowledge of Asset information management requirements
- Knowledge of some project controls systems
- Ability to co-ordinate and report on project documents lifecycles and data handover
- Knowledge of file format conversion process
- Extensive keyboard skills and a knowledge of various applications
- Ability to work with people at all levels – including Client and Suppliers
- Good communicator
- Able to coach other team members
- Ability to work as member of a team
- Capable of working on own initiative
- Confident and assertive
184
Document Controller Resume Examples & Samples
- Responsible for the initiation and implementation of the document controls, processes and procedures in accordance with the Contract, internal standards and guidelines
- Records the receipt of all documents upon receipt at the site or the project
- Distributes all documents received at the site or on the project in accordance with the project execution plan
- Maintains hard and electronic files, as required, of drawings and other documents
- Responsible for all reproduction capabilities on the site or the project
- Provide support from the document perspective to all other CMT members
- Primary contact with the EPC contractor for all document receipts, transmittals and issue resolution
- Implement project reports
- Implement internal and stakeholder reports, including monthly progress reports, based on input from the Contractor, other project stakeholders and the Construction Management Team (CMT)
- Attend the periodic progress meetings with Contractor and other stakeholders to support the CMT with recording meeting minutes and follow up action items
- Assist in implementing the Project Execution Plan (PEP) and proactively monitor project progress, risks, opportunities and issues to ensure that appropriate corrective and preventive actions are taken in a timely manner
- Performs such other duties and responsibilities as may be assigned
- 4 year degree in business or technical discipline
- Additional studies and or certification in the document administration or closely related field a plus
- Previous experience as the document administrator for an EPC contractor on a construction site a plus
- Knowledge of Primavera Unifier or other such document control systems a plus
185
Document Controller Resume Examples & Samples
- Be the expert in TSY documentation control process, in addition to FAST & client relevant documentation requirements
- Be the expert of Aconex System, and develop full knowledge of its use and functionalities as per Riyadh Metro Package 3 project configuration
- Support and guide TSY team members with regard to Aconex usage and implementation of TSY document control process
- Oversee documentation submissions as deemed necessary to guarantee on time processing and full compliance to quality requirements and established processes
- Ongoing resolution and clearance of all documentation submission issues
- Administer the SharePoint (TeamSpace) system ensuring to
- 5 or more years of documentation control experience, preferably in the construction or related business sector
- Preference for prior experience in Aconex platform
- Excellent English communication skills (oral + written)
- Competency in Microsoft Excel (Macros, Functions, Graphs & Statistical Analysis will all be an advantage)
- Competency in MS Office Suite
- Reporting skills
- Demonstrated ability to deliver under pressure
- Excellent level of multitasking
- Proven skill of team supervision is a plus
- Committed and dedicated to deliver
- Proven examples of initiative actions
186
Document Controller Resume Examples & Samples
- Over-all responsibility is to assist in documentation and paper work trails as required for the project
- Become fully familiar with the project design basis, scope of work, specifications, design codes, standards and all inter-discipline requirements
- Apply in-depth skills and broad knowledge of the business to address complex problems and nonstandard situations
- Identify concerns as early as practicable and taking appropriate initiatives to address the issues
- Manage own time to meet objectives, and forecast and plan resource requirements
- Clearly communicate and explain difficult concepts and persuade to others to adopt a point of view
- Interface with Client and other agencies on their review and approval
- Maintaining a proper filling in documentation and engineering section
- Preparing paper work for necessary close out prior to commence testing
- Preparing drawing and documents for engineering
- Compiling all documents such as ITR doc, procedure, MDR & Client drawing, MDR & Client documents, site query, site instructions, etc
- Assisting Commissioning PIMS Admin for data entry
- Registering, receiving documents & drawing and distribute the commissioning engineers upon request
- Prepare Dossier system and file document
- Preparing e-copy (burn CD/DVD) to all documents dossier for final documentation
- Scan/copy for backup Dossier
- Maintain updated the share-point site where all the information is located
- Activities to integrate the Project Book, when it is required
- Any other duties as may be assigned from time to time by the Commissioning Manager
- High standard of safe working practice, quality and productivity as well as compliance with the code of business conducts
- Become fully familiar with the project scope of work, specifications, schedule and all inter-discipline requirements: including identifying concerns as early as practicable and taking appropriate initiatives to address the issues. Interpret contractual requirements as they relate to execution
- Interface with other departments to obtain inputs
- Document substantive communications (communications that result in significant decisions or assignment of actions) and forward copied to the lead commissioning engineers and the Commissioning manager
- Provide technical support to fabrication queries, including identifying defect / rectification requirements
- Perform as required, technical quality audit reviews in accordance with MDR global procedures
- Capture Knowledge objects and enter into MDR’s Know system
- Assist in closing out open outstanding items
- Review and approve requisitions for commissioning items, technical quotation evaluations and queries, compiled bid tabulations and recommendation and purchase requisitions and coordinate with procurement to expedite vendor documents as required
187
Document Controller Resume Examples & Samples
- Ensure the Project Documentation Management plan is produced and validated
- Manage and implement the Project Documentation per the rules defined in the Project Documentation Management Plan
- Confirm that rules are understood and respected by every Project Management team member
- Adapt and implement the Transport standard documentation structure to the Project
- Make sure internal validation of documents is done before submittal to Customer
- Manage the documentation delivery in due time to Customer
- Alert the Project Management team about next milestones related to documentation issues
- Follow Customer and stakeholders’ documentation status
- Create and update the Project document templates
- Deploy and manage the AT standard Project AEC12 (Electronic Documentation Management System) with IT support
- Ensure the Project documentation recording in the AEC12
- Define and maintain project internal and external distribution list
- Apply the translation of the documentation
- Provide documentation reporting and indicators to Site Documentation Manager. Project Manager, Project Management team and Customer
- Define and manage documents storage during Project life and documents archiving at the end of the Project
- Ensure the role of AEC12 Key User (if no Site AEC12 key user) at project level
- Previous experience managing a team of document controllers, preferred
- Basic knowledge of project management within industrial environment
- AEC12 tool and environment knowledge
- Effective communications and interpersonal skills, excellent team worker
- Clear reporting skills and multi-tasking
- Must be able to challenge project teams and be highly proactive in proposing solutions
- Excellent problem solving and analytical skills required
188
Document Controller Resume Examples & Samples
- Perform multiple, related document controls tasks, and apply document control procedures to resolve problems which may be non-routine in nature
- Escalate complex problems as needed, and exchange information related to assignments and document controls procedures
- Support members of a project delivery team by coordinating project files, preparing project progress reports, arranging meetings and conference calls, and maintaining files
- Perform a variety of administrative tasks in support of document controls maintenance for project
- Use electronic system (PMIS-Newforma) to store and track communications and log documents
- May assemble and bind final copy involving spiral bind or related equipment
- Ensure document qualities which include completeness and accuracy (QA/QC) with established procedures and updates
- Tracking of all incoming and outgoing document correspondences and transmissions for both electronic and hardcopy
- Maintain registers for all submittals project documentations
- 3 to 5 years of project support related experience is preferred
- IT skills - Microsoft Office Competency (Intermediate)
- Highly organized in managing multiple task and work in a fast-paced environment
- Able to priories important or urgent matters
- Have excellent inter-personal and communication skills in order to interact effectively with colleagues at all levels
- Able to learn project specific procedures and new software independently
- Have the initiative to explore new ways of doing things, recommend improvements and expand knowledge and awareness
- Responsible and takes ownership
- Able to work independently with minimum supervision and positive work attitude
189
Document Controller Resume Examples & Samples
- Provide feedback to the Document Control Lead relating to improvements to document control procedures as required
- Ensure that specified instructions for the preparation of documentation is understood and adhered to by all Project Participants
- Monitoring the use of the automated workflows and ensuring they are consistently operational performing as designed
- Assist in suggesting new improvements where possible to benefit the Project
- Ensure that the project teams have access to the latest revision of all Project Controlled documentation within the EDMS
- Produce Document Control progress reports weekly to establish any shortcoming within the system
- Provide accurate reporting to all project participants if and when required to do so
- Liaise with all clients internally and externally across the project on day-today document control issues
- Interface with the responsible persons in Engineering, Procurement and Construction department on documentation requirements so that there is conformity
- Manage hard copy and electronic transfer of documentation internally and externally by using the EDMS or any other methods as required by the project
- Utilize the EDMS for its purpose which includes storage, enquiries, searching, reporting, updating, distribution, transmitting, etc
- Allocate Project Drawing and Document numbers to deliverable documentation (Engineering and Contractor (Supplier) and other technical documentation in accordance with project procedures
- Process Design and Contractor (Supplier) documentation in accordance with the project procedure
- Capture all data attributes correctly when registering documentation in the EDMS
- Know where all project deliverable documentation is stored within the EDMS
- Ensure that all documentation is distributed under cover of a Transmittal at all times
- Ensure that administrative tasks such as filling, copying, scanning, printing, etc. are carried out as required in the
- Document Control function
- Process and execute tasks timeously
- Record client reference documentation
- Provide Tender and (or) Contract related documentation to Procurement and (or) Engineering personnel as per their specified requirements
- Provides hands-on support in the archiving and handover process
- Maintain confidentiality of documentation
- Attend project progress meetings if and when required
- 7 years project related experience
- Minimum 10 years Document Control experience
- Experience in using electronic document management system
- Computer literate - MS Office applications
- Adobe Acrobat Professional
- Electronic file management
- Knowledge of the document management life cycle
- Viewpoint for Projects (4Projects) EDMS experience is highly desirable
- Personal attributes
- Able to prioritise workload
- Willing to work long hours
- Ability to use initiative
- Must be a self-starter attitude with proactive, results-oriented focus; and willing and capable to assume additional responsibilities
190
Document Controller Resume Examples & Samples
- Minimum 3 years of experience in document control department
- Minimum 3 years of experience in the employ of an engineering consulting firm or construction contractor
- Ability to prioritize, manages time well, multitask and troubleshoot
- Experience with document control / database management software
- Ability to build effective working relationships with colleagues and external stakeholders
191
Document Controller Resume Examples & Samples
- Computer literate – Preferably SAP or similar, Microsoft Office, Outlook and Internet Explorer
- Ability to read, analyze and interpret engineering specifications, valve terminology, general arrangement and detail drawings, and parts lists
- Administrative skills
- Have a good understanding of tenders, contracts, purchasing and logistics
- Ability to effectively present information and respond to questions from groups of managers or clients
- Aptitude to solve practical problems and deal with a variety of variables
- Capability to interpret a variety of instructions furnished in written, oral, diagram or schedule form
192
Document Controller Resume Examples & Samples
- Prepare, operate and update Document Control Procedures in line with the Company’s Document Management System
- Ensure proper document control support is given to each project
- Produce and maintain Document Progress Reports to Project Managers
- Ensure all documentation provided is as per Client quality formatting requirements. Formatting may include correcting templates, fonts and style, pagination and numbering and other activities that may be required to achieve a client’s documentation requirements
- Create Document Control and correspondence folders for individual projects
- Work in strict co-operation with the Project Manager to ensure project progress status integration
- Ensure all templates used with the department conform to the Company standard
- Ad hoc duties as required to assist the project team
193
Document Controller, Dubai Resume Examples & Samples
- Establishing and maintaining a library of reference documents. Be aware of the various record keeping and reporting procedures of the company’s quality standards
- Type, copy, distribute and file the project correspondence and meeting minutes
- Assist in the preparation of the minutes of meetings with the project managers and directors
- Assists in preparing a “mock up” for operations manuals (e.g., develops the index, binders, dividers, etc., and ensures timely printing and assembly) and/or job data books (pulls drawings and documents, develops index, cover sheet, dividers, etc., ensures timely reproduction and assembly)
- Prepares transmittals for engineering documents and requisitions
- Maintain a list of office furniture and equipment together with a list of site offices work station equipment, and monitor them
- Assist the office secretary in her/his duties to achieve office requirements and office demands, including coverage
- Assist in arranging for social activities when requested by the Manager Environmental Engineering
- Demonstrated proficiency with large-scale Document Control management software (ACONEX)
- Demonstrated success on the job, as evidenced by satis¬factory performance, acceptance of responsibility and growth in previous positions
194
Site Administrator / Document Controller Resume Examples & Samples
- Knowledge and understanding of the Document Control process at operational level within a similar environment is vital
- Knowledge and experience of using Viewpoint for Projects at operational level is ideal
- Experience of working on construction projects is a must, with specific Education projects being desirable
195
Trainee Document Controller Resume Examples & Samples
- Assist DCC in the performance of daily DCC routines
- Issue and receive documents in a controlled manner
- Maintain filing system(s)
- Adhere to all relevant DCC procedures
- Receive incoming documentation and drawings in a controlled manner, using DCC database
- Scanning documents where appropriate, and support the drive towards a ‘paperless DCC’
- Distribute information around the workplace in a regular and controlled manner
- Import documentation into Client’s database
- Ordinary Grades (or equivalent)
- Working knowledge of computer based DCC systems Awareness of all relevant corporate and project procedures
- Vendor data control
- Engineering and design document control
- Construction and installation document control
- Distribution matrices
- Filing systems
- Working knowledge of computer based DCC systems
196
Document Controller Resume Examples & Samples
- Registration, filing, retrieval and transmission of engineering documentation
- Ensure that the document control procedure requirements are complied with
- Maintain facilities and databases to ensure efficient operation of the document control function
- Recording, retrieving and filing of supplier literature
- Registration, filing and distribution of technical manuals and documentation
- Archiving of company records
- Printing and copying of engineering documentation
197
Document Controller Resume Examples & Samples
- Monitoring the information flow on the in-house collaboration tool (ProjectWise)
- Issuing all construction design documents to the relevant contractors and performing quality checks on all incoming documentation
- General support with project and team administration, e.g. maintaining the project calendar, coordinating meeting arrangements, document formatting, and adhoc typing
- Information Management & Archiving
- Receive and archive all electronic information and hard copies as required
- Maintain project information database by ensuring all incoming and outgoing data is stored according to protocol
- Monitor project email inbox for any actions and route correspondence / documents to correct team members as appropriate
- Information Management System (IMS)
- Prepare and issue formal Transmittals for all outgoing information
- Prepare and issue formal instructions, Approval Request, meeting minutes and other outgoing documents
- Monitor incoming queries (RFI’s) and information on ProjectWise to ensure all actions are completed
- Monitor due dates for Consultant drawings to be issued, ensuring all information is released on time
- Act as first point of contact for contractor queries regarding the IMS and provide training where necessary
- Project Administration
- Monitor project programme to highlight key dates and aid their successful completion
- Prepare and update reports, minutes, and other documentation as necessary
- Assist team members with the relevant document management procedures
- Collect and/or track other data as required by the project team (e.g. HSSE statistics, Incident reports, etc)
- Print drawings and documents as necessary
- Methodical approach to work with good attention to detail
- Willingness to help and learn
- Efficient in software and programs such as Word, Excel, PowerPoint, Outlook and PDF editing tools
- Previous document control experience
- Experience with Construction Document Control systems beneficial
- Some construction knowledge/background
- Understanding of shop drawings / architectural drawings
198
Document Controller, Dubai Resume Examples & Samples
- To provide efficient administrative support to the Project including typing, telephone and reception duties to facilitate effective communication and the efficient running of the Project
- Liaise effectively with the Project Manager, Engineers, Site Staffs, and external contacts on behalf of the project office
- Coordinate and organize meetings/seminars within the project office, and with external clients, and assist with the preparation of presentations, agendas and minutes
- Provide efficient word processing, clerical, photocopying, filing and minute taking duties in respect of the Project
- Screen incoming mails and telephone calls, action responses & redirect correspondence where necessary
- Organize and coordinate travel requests for the Project Manager and other Engineers, relating to the project where and when required
- Maintains confidential records and filing of reports, correspondence and related material for ease of retrieval
- Performing secretarial, administrative, organizing and research tasks requiring a sound understanding of organization policy and structure
- Coordinating and ordering of stationary and office supplies
- Propose improvements to internal processes and procedures for the efficient and effective administration of all office procedures within the project office
- Keep computerized records of all Service Users who are referred to the project
- Other duties as assigned by the Project Manager
- Strong Sound knowledge of Microsoft Outlook, Word and Excel, PowerPoint and Access
- Excellent people skills
- Working knowledge of e-mail and Internet
- Experience in Database Management
- Accurate word processing skills
- Ability to collate information accurately
- Able to work alone and as part of a team
- Understanding and practical application of confidentiality
- Bachelors Degree or Diploma or equivalent to completion of the twelfth grade. Along with typing speed of 60 words per minute
199
Document Controller, Abu Dhabi Resume Examples & Samples
- Correlating information relating to projects and proposal records
- Arranges document cataloguing, packing, and long-term storage or disposal of appropriate engineering documents at time of project closeout
- Establishes and maintains files and computerized indexes for active engineering documents. Generates electronic/hardcopy reports as needed by the project managers or directors
- Maintains an established data distribution system and schedule for the assigned project based upon client, project, and supplier requirements
- Office administration duties, office furniture, office well being. maintenance requests, and materials orders, etc
- Ensure a cohesive team work with the secretary and projects administrators and managers. Maintain excellent serviceability to the entire Environmental department team
200
Document Controller Resume Examples & Samples
- Receive, check, accurately record and distribute all project drawings and documentation in an efficient and expeditious manner as requested by engineers according to agreed Project and Corporate Procedures
- Ensure that hard copy and electronic record files as required are maintained in good order to comply with project requirements
- Will be assigned to Jiading, Shanghai for project for 2 years work
- DC experience: >5 years
- Location in Jia Ding or Shanghai is prior
201
Document Controller Resume Examples & Samples
- Owner of the office sharepoint system
- Owner of the office document numbering system (ensuring it aligns with corporate guidelines and any specific customer requirements)
- Set-up new projects in the system (owner of any project template documents)
- Maintain existing projects in the system (organizing documents for ease of access in the system)
- Archive completed projects in the system (maintain the system so legacy information doesn’t build-up)
- Owner of the document registers for controlled documents on each project
- Numbering of documents and Formatting if needed
- Transmitting documents
- Supersede documents and distribute them to stakeholders
- Educated to min GCSE/NVQ L3 (pref to include Technical/Engineering, English, Science, Maths)
- Demonstrable experience in Document Control on similar projects within the Construction Industry
- Able to work as part of a team
- Occasional travel maybe required
- Good communication, interaction / team-working, presentation and negotiation skills
- Achieving results
- Flexibility to work additional hours as and when required
- Highly developed co-ordination and organisational skills
- Have the ability to pay attention to detail
- Be a team player but be able to work alone
- Demonstrable ability to work on smaller multiple projects and complete high quality work against strict and conflicting deadlines
202
Document Controller for Offshore Wind Farms Resume Examples & Samples
- Drive the process of document development and review during the ITT stage
- Drive the documentation review cycle, both internal and external, during project execution
- Support a specific scope by managing and ensuring correct handling of the technical documentation
- Ensure that all project documentation meets Operations' requirements and has been filed in the relevant documentation system
- Have 3-5 years of document control experience – preferably from the wind power industry
203
Document Controller Resume Examples & Samples
- Set up of Document Control System for Client during Engineering Phase
- Co-ordination with Client PM & PE for implementation of Document Control System & Procedures
- Preparation, update and follow of Document Distribution matrix
- Implementation and maintenance of the company document control management system
- Set up of client project document control system during phases
- Compilation of Data & Documents for Technical Review
- Preparation and compilation of Project Document Dossier
- Post Graduate Degree
- Experience in Documentum 6.0, Aconex - Demo (EDMS - Document Control)
- Good attention to details
204
Senior Document Controller, Credit Control Resume Examples & Samples
- To perform control for a portfolio as assigned by the Management from time to time
- Minimum 5 years of paralegal experience, or relevant experience with an international bank in the area of facility documentation vetting
- Degree holder or equivalent qualification in Banking, Finance, Company Secretary, Management Studies or Law will be an added advantage
205
Document Controller, Credit Control Resume Examples & Samples
- Degree holder or equivalent qualification in Banking, Finance, Company Secretary, Management Studies or Law
- Candidate with experience in paralegal, company secretary, or relevant experience with an international bank in the area of facility documentation vetting will be an advantage
- Fresh graduates may also be considered
206
Document Controller Resume Examples & Samples
- 0-2 yrs related experience required
- Excellent oral and written communication skills required
- MS Office skills (Word, Excel, PowerPoint) required
207
Document Controller Resume Examples & Samples
- Work with Training Coordinator to assist with training on Document Management Systems / 4P
- Maintain / Update the MGJV & GTSWP Business Management System (BMS) folder in 4 Projects
- Previous experience in a document control role
- Working with multi discipline teams in office and construction site environments
- Minimum of GCSE level in English and Maths
- Keen and motivated
- Good Communication Skills
- Use of Web Based Collaboration Tools and Electronic document management systems e.g., Viewpoint 4Projects and Business Collaborator
208
Document Controller Resume Examples & Samples
- Candidate must possess at least a Higher Nitec / Diploma in Business Studies / Engineering related
- Fresh Higher Nitec in Business Studies / Diploma in Business Studies are also welcome to apply
- Highly motivated, well organized, resourceful and proactive
- Possess good interpersonal skills with sound written and oral communication skills
- Flexible approach and able to work under pressure with a can-do attitude and a desire to win
- Ability to promote an open and informal communication environment that aims at growing mutual trust and teamwork
209
Document Controller Resume Examples & Samples
- To QA check all drawings / documents received
- To manage several sites simultaneously
- Drawings & documents issued by the design team & subcontractors must meet with QA protocol
- The issuing of drawings & information for construction purposes
- Downloading & printing of drawings from system for review by the Design Manager
- Ensuring drawings are filed in order in the Master A3 folders held in the design office & site office are kept up to date with regular audits against the drawing register
- Responsible for the general day to day management of the document control system for the project
- Monitor consultants uploading information ensuring document titles and reference are aligned identify issues and close them out efficiently
- Provide training for new starters on how to use the document control system
- Maintain office & site drawing rack when required, including dedicated one day per week for site visits and site office drawing rack audit
- Ensure all users of document control system have correct permissions levels and accessibility
- Library updates
- Issuing subcontractor drawings
- Maintaining internal drawing registers
- General filing duties
- Dealing with telephone enquiries for the Design team
- Programming of 4Projects workflow
- Operation of 4Projects
- Knowledge of Microsoft Office, Excel & Word
- Ability to use own initiative as well as working effectively as part of a team
- Excellent time management skills with the ability to prioritise own workload
- First rate communication skills both written and verbal
