Document Control Administrator Resume Samples

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A Erdman

Ashleigh

Erdman

847 Dock Place

San Francisco

+1 (555) 163 6341

847 Dock Place

San Francisco

Phone

p +1 (555) 163 6341

Experience Experience

Phoenix, AZ

Document Control Administrator

Phoenix, AZ

Casper and Sons

Phoenix, AZ

Document Control Administrator

Executes document management via cataloguing, classifying, circulating and maintaining documents
Perform general office duties such as typing, operating office machines, and sorting mail
Analyze proposed changes of product design to determine effect on overall system using knowledge of engineering, manufacturing and procurement activities
Performs document control duties including: data entry, word processing, filing, organization and distribution
Adhering to Company policies, procedures, and directives regarding standards of workplace behavior in completing job duties and assignments
Updating and generating worksheets used in laboratory testing
QMS document administration including password setup, general training and usage questions

Phoenix, AZ

Lead Document Control Administrator

Phoenix, AZ

Rau, Nikolaus and Gulgowski

Phoenix, AZ

Lead Document Control Administrator

Assist in implementation and maintenance of Device Master Record (DMR) (Product Masters, bill of material, Batch Record Sheets, Incoming QC Specs, Product Information Sheets)
Review and create Change Orders as per red lined documents provided by Managers, Supervisors or team leads
Assist and aid in CAPA responses or Action Items resulting from CAPAs
Perform other duties and cross training as assigned
Assist in deletion of finished goods, raw material, intermediates, labels, data sheets and instruction booklets
Perform all job duties in a safe manner and obeys all safety policies and procedures
Perform all job duties consistent with the Code of Ethics and the 4-I values

present

Phoenix, AZ

Senior Document Control Administrator

Phoenix, AZ

Brekke-O'Kon

present

Phoenix, AZ

Senior Document Control Administrator

present

Manages the change workflow, which is the vehicle to execute the request for changes
Provides end-users status updates on their requests
Provide raining for new team members
With internal customer to collect product related information
Initiate Master Data updates as necessary, ensuring completion of corrections
Support the coordination, preparation and implementation of controlled materials/documents via Engineering Change Orders (ECOs), Manufacturing Change Orders (MCOs) and Engineering Change requests (ECRs)
Maintains accurate records of all in-process Engineering Change Orders (ECOs)

Education Education

Bachelor’s Degree in Business Administration

Kean University

Bachelor’s Degree in Business Administration

Skills Skills

Strong computer skills with excellent MS Suite software knowledge
Ability to work effectively in a team environment and build strong working relationships
Strong consultative and communication skills and ability to interface effectively with all levels of management, staff and external customers
A general understanding of basic business practices and better than basic document control principles is essential
Ability to manage multiple priorities with a close attention to detail
Good working knowledge of Adobe Acrobat
Self-directed and highly-motivated with a strong sense of urgency
Basic understanding of engineering, quality and fabrication documents
Ability to work in high production environment and respond quickly and effectively under pressure and deadlines
Excellent administrative/ organizational skills and extreme attention to detail

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12 Document Control Administrator resume templates

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Document Control Administrator Resume Examples & Samples

Perform Configuration Management and Data Management for New Product Introduction and Sustaining Engineering programs
Coordinates the release and change of product documentation and data as part of change management process, throughout the life cycle of the product
Provide limited oversight to other team members performing documentation control tasks. Effectively delegate tasks to improve department efficiencies
Responsible for engineering change of ISO documentation, manger the old and new documentation
BS in Management / Technical functions or comparable 3-5 years’ work experience
Minimum of 3-5 years’ experience in SAP MMPP/PLM
Thorough understanding of product lifecycle from development through end of life
Knowledge of general engineering documentation standards, product specifications, Bills of Materials, product master data including material masters
Ability to influence in a matrix environment, demonstrating insight, and diplomacy skills sufficient to foster effective relations and build consensus within operations communities and partners
Ability to work independently and manage multiple projects with minimal supervision
Good communication skills, oral and written. Comfortable interacting with personnel at various levels
Knowledge in Microsoft Office Skills (Excel, PowerPoint, Visio and Outlook)

Document Control Administrator Resume Examples & Samples

Control and editing of all Quality System documents and templates
Processing and follow-through with the approvals and tracking of documents
Use and follow the approval matrix for document revisions/updates
Escalate if documents are not reviewed and approved in a timely manner
Communicate the release of new and updated documents
Follow up on Training to ensure completed and documented
Monitor training records and ensure that they are up to date where applicable
Work with others to define reporting parameters, and run reports
QMS document administration including password setup, general training and usage questions
Familiarity with medical device product manufacturing and assembly industries

Document Control Administrator Resume Examples & Samples

Processing Document Change Requests (DCR)
Reviewing documents in the change request for format consistency
Reviewing Change Orders for completeness and accuracy
Distribute documents to appropriate personnel for review and approval
Release approved revised documents
Archive obsolete documentation per procedure
Distribute notices of document revisions to appropriate personnel
High School Diploma or equivalent required (some college coursework preferred) with a minimum of 2 years document control or other relevant administrative experience in the medical devices or pharmaceutical industry
Strong computer skills, especially in MS Word, Excel, and Power Point are required
Detail-oriented, with excellent organization skills

Document Control Administrator Resume Examples & Samples

Bachelor’s degree in a scientific discipline or equivalent
Typically 1 year related experience in cGMP/FDA regulated industry
Excellent Written/verbal Communication
Effective Problem Solving and Decision Making
Works well in a Team environment

Document Control Administrator Resume Examples & Samples

Creating project files and drawings templates
Load software and train both viewers and users
Liaison between KMT and software provider
Review and approve all operational drawings prior to downloading
Receive, sort, log, and electronically file incoming documents
Receive, sort, log, create transmittals for, and send outgoing documents
Serve as backup to MOC Coordinator
Assist Record Management Administrator with electronic filing as needed
Job level commensurate with knowledge, skills and experience
Prior EDMS and CAD experience
Must have above average verbal and written communication skills
Ability to comfortably interact with employees and management at all levels
Must have ability and willingness to work with a team, take directions from supervisor(s), with a high degree of attention to details, follow work rules and adhere to established work schedules
Must possess a valid driver’s license and a driving record satisfactory to the company and its insurers
Possess organization and planning skills to manage multiple tasks and priorities simultaneously
Must be accountable and manage activities to keep required work schedules and follow policies and procedures
Must be self-motivated and able to follow through on assigned task with minimal direction
Must be able to focus on work, through day to day distractions
Must have intermediate to advanced proficiency with Microsoft Office Applications including Word, Excel, Outlook, Acrobat Pro, and Access

Document Control Administrator Resume Examples & Samples

Add new material to file records, and create new records as necessary
Box and transfer records to inactive storage according to file maintenance guidelines and/or legal requirements
Retrieving product samples from production areas and computer entry
Read out Microbial load analysis
Find and copy records in response to requests from authorized users
Keep records of materials filed or removed, using logbooks or computers
Modify and improve filing systems, or implement new filing systems as requested
Perform periodic inspections of materials or files in order to ensure correct placement, legibility, and proper condition
Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information
Read incoming materials in order to determine how and where they should be classified or filed
Track materials removed from files in order to ensure that borrowed files are returned
Gather materials to be filed from departments and employees
Any miscellaneous tasks assigned
Must be able to keep consistent full-time hours, Monday through Friday
Possess at least a high school education
Possess the ability to manage multiple tasks effectively and efficiently
Possess the ability to work in a fast paced environment
Possess intermediate computer skills, preferably with experience in Word, Excel, Access, and LIMS programs
Listen to, and follow, written and verbal instructions in English
Previous filing and organizational experience

Document Control Administrator Resume Examples & Samples

Establish a structure for document control for the site’s process technology and equipment; Collaborate with other sites to implement best practices
Work with Technology team to develop a robust SharePoint site for document organization and control
Train Process Technicians on the use and functionality of the SharePoint site
Work as a liaison between the site’s engineering, PSM, CAD and maintenance teams to ensure that the project technology is captured in Process Technology Packages
Document and convert process technology packages into electronic formats
Assist in assembling and completing management of change requests to ensure that existing process changes are documented and controlled. This includes making sure that all actions are tracked and requests are closed out
Be the gate-keeper for all control check-ins, check-outs, and the plant tag and line lists
Maintain controlled document database/system to ensure updating of process technology, drawings, and Standard Operating Procedures (SOPs)

Document Control Administrator Resume Examples & Samples

Codes, classifies, and catalogs published documents and other library materials based on subject matter or standard classification systems
Executes document management via cataloguing, classifying, circulating and maintaining documents
Maintains and ensures standard document knowledge & information practices within a physically central library and/or validated, Merck-supported computer-based systems
Responsible for records management of site published documents including managing record retention policies, practices and procedures
Moving documents from operations areas into the Document Repository
Master Index Maintenance
Coordinates and edits documents via established procedures
Publishes documents via established procedures
Executing documentation-related reports
Work requires the coordination and performance of multiple tasks in the document administration system

Document Control Administrator Resume Examples & Samples

Proficient in Procore, SharePoint, and e-Builder for basic document control functions (training will be provided)
Performs basic system maintenance and access requests
Assists the Security Information Manager (SIM) in the following
Knowledge of document control standards
Ability to understand and follow directions
0 to 3 years of industry experience

Senior Document Control Administrator Resume Examples & Samples

Support the coordination, preparation and implementation of controlled materials/documents via Engineering Change Orders (ECOs), Manufacturing Change Orders (MCOs) and Engineering Change requests (ECRs)
Update BOMs, Item Master and Item Branch as requested
With internal customer to collect product related information
Manages the change workflow, which is the vehicle to execute the request for changes
Maintains accurate records of all in-process Engineering Change Orders (ECOs)
Provides end-users status updates on their requests
Executing product data changes for approved changes orders in JDEdward (Oracle ERP) or SAP as appropriate
Respond to internal customer inquiries, train end-users and troubleshoot issues as necessary
Responsible for all changes related to sku discontinuation
Initiate Master Data updates as necessary, ensuring completion of corrections
Will take part in mass data updates in Agile and ERP systems as necessary
Provide raining for new team members
May be required to perform other related duties as required and/or assigned
Requires a minimum of 2 – 4 years relevant experience in a data management, manufacturing, planning, or quality role in a change control environment
Identifies and solves problems using established business rules and procedures

Lead Document Control Administrator Resume Examples & Samples

Review and edit new product documentation for consistency in content. Interact with appropriate departments to resolve discrepancies
Assist in implementation and maintenance of Device Master Record (DMR) (Product Masters, bill of material, Batch Record Sheets, Incoming QC Specs, Product Information Sheets)
Track required CO changes and be familiar with status. Provide notification to appropriate personnel once approved
Assist in deletion of finished goods, raw material, intermediates, labels, data sheets and instruction booklets
Assist in implementation and maintenance of departmental SOPs
Review and create Change Orders as per red lined documents provided by Managers, Supervisors or team leads
Assist and aid in CAPA responses or Action Items resulting from CAPAs
Assist and aid in required SOP and form reviews to ensure compliance with required formatting
Perform all job duties within ISO standards, regulatory or statutory requirements
Perform other duties and cross training as assigned
Must have good communications skills, both written and oral, with general administrative skills
2-4 years experience in Quality Assurance or Document Control functions
Must be detail-oriented and accurate
Must be fluent with computer operations and be able to work well with Associates
Analytical, problem-solving skills
Experience working with manufacturing documentation
Comprehensive knowledge of new product documentation
High school diploma or GED required from an accredited institution
Requires good written and verbal communication skills

Document Control Administrator Resume Examples & Samples

Performs document control duties including: data entry, word processing, filing, organization and distribution
Confers with document originator and other empowered employees responsible for resolving discrepancies and implements required changes to documents
Coordinates Change Orders from inception through completion
Releases new, changes existing, obsoletes old and distributes copies of Work Instructions, Departmental Procedures and Quality System Documents and maintains all related files
Tracks the status of all CO’s and provides monthly metric reports to management
Conduct weekly CCB meetings to discuss pending CO’s and coordinate activities required for their approval and implementation
Distributes tracks and maintains the training records for all company employees
Meeting company standards pertaining to quantity and quality of work performed on an ongoing basis, performing all work related tasks in a manner that is in compliance with all Company policies and procedures including Worldwide Business Standards
Perform the following duties in a professional way, supporting the Quality Policy. Must understand, follow and comply with regulatory requirements as applicable to various processes. An understanding of FDA Quality System Regulations (21 CFR 820), ISO Standards (ISO 13485), European Directive 93/42/EEC (“MDD”) and Canadian Medical Device Regulation CMDR SOR/98-282 is required
Associate degree (A.A.) or equivalent from two-year college or technical school (Bachelor’s Degree preferred)
2 years’ experience in the medical device or similarly regulated industry
Excellent administrative/ organizational skills and extreme attention to detail
Ability to prioritize, multi-task and adapt to change
Ability to work effectively in a team environment and build strong working relationships
Ability to respond in a timely manner to inquiries from regulatory agencies
Excellent Microsoft office skills, including Microsoft Word and Excel

Document Control Administrator Resume Examples & Samples

Updating and generating worksheets used in laboratory testing
Processing Change Requests
Issuance of worksheets & document maps
Cross function planning with managers and other stakeholders
Documentation life cycle management

Project Document Control Administrator Resume Examples & Samples

College degree preferred and/or 2+ years relevant experience. Knowledge of scientific terminology, medical or pharmaceutical manufacturing processes and GMP desirable. Knowledge of in vitro diagnostic processes highly desired
Travel: This position may require up to 5% travel, some of which will take place outside of the typical office hours
Intermediate to advanced word-processing skills; spreadsheet and database skills a plus (Microsoft Office preferred)
Proficiency in documentation best practices, proofreading and editing required
Ability to interact with and provide training to all levels of staff, internal and external customers and vendors
Strong oral and written communication skills to include public speaking
Excellent organization skills and ability to manage multiple requests/projects, along with rapidly changing priorities
Ability to exercise good judgment and be able to make decisions within prescribed guidelines
Must demonstrate good safety and quality control
Must be a self-starter with the ability to work independently; requiring little or no supervision
Professional and courteous attitude
Ability to identify, recommend and implement major process improvements
Willingness to be flexible
Demonstrate proficiency in multiple team specific processes

Document Control Administrator Resume Examples & Samples

Assist Project and/or Contract Manager to manage all contract documents
Maintains, Files & tracks all documentation in support of engineering and construction; including bid package documentation
Maintains master drawing lists
Assists in change order preparation
Maintains DCR and change order Logs
Copies & distributes drawings, specifications, contracts
Route DCR's, change orders, etc
Maintains Project Procedures Manual - Site Control Plan, Health & Safety Plan, Quality Control Plan, Cost Control Plan
Plant specific special conditions, and Contractor's Information Manual
Set-up and maintain project files per WFG document index / file structure (hard copy and electronic)
Distribute meeting minutes
Maintain /distribute QA/QC Testing services documents
Manage ILM requirements for labeling and retention
Route MSDS sheets to plant Environmental Engineer
Collect & file operation & maintenance manuals, training manuals, spare parts list, and warranty documents
2 years of experience in information management
Knowledge and experience with enterprise content management systems and Microsoft Windows environment
Computer proficient in MS Office and SharePoint
Must be willing to work in a plant/field environment
GM construction field project experience
Proficiency in GM version of Contract Manager Software

Document Control Administrator Resume Examples & Samples

Performing all aspects of maintaining the document control system for pharmaceuticals
Backing up other departmental duties as needed
Strong computer, scientific, and organizational skills
Ability to learn new techniques, perform multiple tasks simultaneously, keep accurate records, follow instructions, and comply with company policies
At least two years of work experience doing general office duties
Experience with Microsoft Word
Strong computer, documentation, and organization skills

Document Control Administrator Resume Examples & Samples

Must be able to work in a high-stress, fast paced environment and demonstrate the flexibility requiredto handle a very dynamicwork environment
Must exhibit strongtime management and organizational skills
Assemble and analyze information, prepare reports organizeand maintain electronic files
Maintain files, keep records, compilereports and processdocuments in a timely manner
Draft and produce grammatically correct, accurateand complete Procedures, Plans, Work Instructions and other forms of correspondence
Possess the ability to multi-task whilemaintaining attention to detail, work independently, and make decisionsbased on face-to-face, phone and/or email communication with all levels of personnel
Proactively offer suggestions for improvement and demonstrate initiative
Performs all other duties as required or as assigned
A general understanding of basic business practices and better than basic document control principles is essential
Must have strong organizational and planning skills, and manage workflow efficiently and accurately with the ability to interact at all level within the organization
Ability to prioritize responsibilities in order to handle a demanding workload is required
Attention to detail with a high degree of accuracy is required
Solid computer skills using the following programs: Microsoft: Word, Excel, Access, PowerPoint, Visio, Adobe Acrobat Editor & SharePoint
Excellent written and verbal communication skills; ability to communicate effectively and tactfully with individuals at all levels within and outside of the company
Demonstrates the company's core ethical values of Respect, Integrity, and Responsibility in daily work and activities
Establishes priorities and meets deadlines without missing important details
Ability to work on multiple projects in a fast-pace environment

Document Control Administrator Resume Examples & Samples

Implements and maintains an Engineering Change Notice System. These changes will include product improvements, repairs, and new product development
Coordinates the interaction between engineering, manufacturing, field operations, and marketing to ensure appropriate changes are documented
Updates logs, databases and catalogues. Maintains files of engineering drawings, project reports, specifications, product proposals and documentation
Ensures documents meet standards and are properly formatted
May use CAD database, software blueprints or copy or microfilm machines for reproduction of documentation
May order supplies to maintain reproduction services
Scanning and saving work orders and test procedures in a timely manner
Ability to read, write and understand technical English language
Highly legible writing (printing) skills use block letters and numbers
Experienced using office related technology to complete the tasks of the job
General knowledge of basic Windows and MS Office for the functions listed
Highly organized, detail oriented and able to handle multiple priorities at one time
Maintain project and supporting schedules
Obtain project updates from all departments
Assist managers with corrective action plans
Update schedules to actual progress, project milestone status, and completion dates
Complete customer document submittal forms and track document status
7+ years of related work experience in data entry and office administration
Bachelor’s Degree in a related field a plus
General knowledge of Adobe Acrobat and Access
Knowledge of document version control processes, policies and procedures
Quality Assurance/Engineering experience as it relates to document revision control
Ability to work independently or as part of a team, self-motivated, adaptable
Continuous demonstration of a positive attitude
Avanced excel functionality with charting and pivot tables helpful
Excellent communication and attention to detail
Financial reporting experience is helpful
General knowledge of Adobe Acrobat
Some knowledge of Access
General knowledge of Microsoft Project
High School Diploma/GED equivalent
3 to 5 years of data entry and office administration experience
Proficient in MS applications (Excel, Word, PowerPoint, Outlook)
Strong organizational skills and ability to handle multiple assignments simultaneously

Document Control Administrator Resume Examples & Samples

Transmission of all project documentation to and from customers (i.e. drawings, specifications, quality & inspection reports, shipping paperwork and operating manuals)
Creation of document submittal schedules and timely execution of tasks
Assembly of project operating manuals in compliance with company and customer specifications
Preparation and release of shop drawing packages for manufacturing and quality
Document control of all internal SOP’s and other controlled documents
Coordination of maintenance task list and closure of completed work (administration of the computerized maintenance management system)
Coordination of all Environmental, Health and Safety documentation (i.e. training and inspection records and procedures)
5S record keeping and issuance of bi-monthly reports posted on communication boards
Responsible to obtain “Certificate of Origins” from governmental agencies for international customers
Review customer specifications for documentation and shipping requirements
Prepare and update document control procedures in line with the company’s document management system
Digitizing of hardcopy files
Attend meetings as required
Ad hoc duties to assist and support the business as required
Education (degree or years) and/or Certification/Registration
Bachelor’s degree and/or at least 5 years of practical experience
At least 5 years of practical hands-on experience in document management roles
Basic understanding of engineering, quality and fabrication documents
Familiar with e-Document management systems (i.e. Solidworks PDM)
Strong computer skills with excellent MS Suite software knowledge
An engineering/technical background is a plus
Working knowledge of CMMS (i.e. Facility Dude) is a plus
Self-directed and highly-motivated with a strong sense of urgency
Able to work in a fast-paced and deadline-driven environment
Detail-oriented, dependable and trustworthy

Document Control Administrator Resume Examples & Samples

Responsible for the organization, management, and maintenance of documents including technical, projects, capital equipment, engineering documents, drawings, ISO, and training documents
Ensure documents comply with site policies, formats, and goals
Ensure the final approved documents are properly communicated and distributed
Support writing and revising procedures or work instructions
Notification and tracking of upcoming documents required for review
Site Reliance Integrator for ETQ and system metrics
Internal audit metrics and follow-up
Audit document use and completeness (Permits, JHAs, Safety audits, Batch Sheet reviews, Event Log)
Promote and support change in response to business needs
Support plant projects/priorities & Continuous Improvement Mindsets
Model appropriate behavior and hold people accountable for: Safety Health Environment/Project Safety Management and Ethics and Respect for People Core Values
High School Diploma with 3 years of document control experience
Associates degree in business administration or engineering technician preferred
Excellent attention to detail and strong organization skills required
Ability to lead and uphold core values (Respect for People, SHE, Ethics, Environmental Stewardship)
Ability to work independently to complete tasks and effectively in a team environment
Self-starter with systematic decisions making, problem solving and troubleshooting skills
Excellent interpersonal, written and verbal communication and presentation skills
Experience with MS Office suite (Excel, Word,etc.) and document management systems
Ability to perform multiple tasks andcoordinate activities

Document Control Administrator Resume Examples & Samples

Bachelor's Degree is preferred
Must be willing to travel to project sites to support project managers and clients needs
Must have a minimum of 5years experience in the A/E/C communities providing document controls
Candidate must be detailed oriented and possess a strong working knowledge of Microsoft Office Suite software programs; Experience with Prolog Primavera Share Point or other A/E/C industry software is a plus

Document Control Administrator Resume Examples & Samples

Format and run quality check on client’s weekly document deliverables
Use Adobe Acrobat to create PDF documents
Ensure compliance with internal and client deliverable procedures
Uploading deliverables to client data management portals
Assist with data entry and data management tasks
Provide proposal and tender preparation support
Other general administration tasks as required

Document Control Administrator Resume Examples & Samples

HS or equivalent 1-2 yrs experience , Proficiency in Microsoft Office, including Word, Excel, Outlook, Power Point, and Share Point
Excellent customer service skills , Ability to multi - task,Possession of excellent oral & written communication skills,
2+ years of experience developing and implementing quality control methodologies to ensure compliance with quality assurance standards and procedures
Organized , Works well in a team setting
Review document descriptions of electronically filed documents, verification and quality control of pertinent and specific information within the descriptions. Conduct post-production QC, update and maintain daily logs, and reports

Document Control Administrator Resume Examples & Samples

Understanding of the application of business processes in the Construction environment
Proficient with MS Office products (Word, Excel, PowerPoint)
Proficient with Primavera Contract Manager or equivalent software
Ability to implement and manage web-based document control systems
Ability to work in high production environment and respond quickly and effectively under pressure and deadlines
Ability to manage multiple priorities with a close attention to detail
Self-starter; able to seek out resources and structure own workflow
Strong consultative and communication skills and ability to interface effectively with all levels of management, staff and external customers
Ability and willingness to abide by Granite’s Code of Conduct on a daily basis

Document Control Administrator Resume Examples & Samples

Review document descriptions of electronically filed documents, verification and quality control of pertinent and specific information within the descriptions
Conduct post-production QC, update and maintain daily logs, and reports
Provide front desk functions, and assist in monitoring emails and phone calls in assisting customers
Conduct daily QA to provide 90% accuracy of document descriptions provided in the document depository
Trains staff on document control procedures
Resolves document control issues as needed
Tracks and reports on status of document control activities as they relate to QA processes
Assist with customer support, manages the flow of documents, distribution/retrieval/storage on a flow basis
Performs the most challenging document verification control tasks (e.g., in receipt, fulfillment of requests, notifications for correction etc.); Coordinates work of other document control staff.; Records receipt of documents/materials
Proficiency in Microsoft Office, including Word, Excel, Outlook, Power Point, and Share Point
Ability to multi - task
Possession of excellent oral & written communication skills
Works well in a team setting