Associate Administrative Resume Samples

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C Cronin

Cheyanne

Cronin

94718 Jerrell Via

Houston

+1 (555) 894 5012

94718 Jerrell Via

Houston

Phone

p +1 (555) 894 5012

Experience Experience

Chicago, IL

Associate Administrative Assistant

Chicago, IL

Heidenreich-Kuhn

Chicago, IL

Associate Administrative Assistant

Performing general administrative support work such as answering calls, copying, filing, faxing, etc
Having fun at work and helping others do the same
Coordinate travel, create itineraries, and submit timely monthly T&E reports in Concur for 3 people (2 Senior Directors, 1 Director)
Understand business priorities and proactively look for ways to improve processes to create efficiency and scale for the leadership team, ranging from organizational communication mechanisms to planning business meetings
Calendar management, meeting set up, team event coordination, all travel coordination, monthly T&E reports, misc. ad-hoc projects, conference calls, Telepresence set up, Webex set up
Manage P-Card spending keeping Smart Spending in mind, accurate and timely submission of monthly P-card reporting
Help plan all other meetings, including telepresence booking for team - supporting ever changing schedules

San Francisco, CA

Associate Administrative Manager

San Francisco, CA

Collins-Koepp

San Francisco, CA

Associate Administrative Manager

Contributes to the development of the agents by conducting training classes related to life applications, Inforce service, agent compensation and benefits
Conducting thorough supervisory reviews including Risk Management System (RMS), End Of Day (EOD) and Online Trade Review (OTR)
Review and approve new accounts using the Enterprise Account Opening System (EAO)
Approving market and non-market trade corrections
Reviews and responds to Sales Practice client complaints received verbally or in writing for Merrill Edge
Review and respond to Sales Practice client complaints received verbally or in writing for Merrill Edge
Conducts thorough supervisory reviews including Risk Management System (RMS), End Of Day (EOD) and Online Trade Review (OTR)

present

Dallas, TX

Senior Associate, Administrative

Dallas, TX

Murphy and Sons

present

Dallas, TX

Senior Associate, Administrative

present

Provide performance improvement tools to the network, under the direction of the U.S. Network Engagement & Performance team
Maintain Salesforce data for the department and/or team, including relationship managers, CEO assistant, network groups/lists, etc
Provides general administrative support to the department and/or team
Assist with the switchboard coverage rotation
Draft, submit for General Counsel review, and manage the logistics of the contract and invoicing process for the department and/or team
Maintains calendars (including team calendar), schedules meetings, makes travel arrangements and coordinates travel logistics
Review and distribute incoming mail.Manage the logistics of mail going externally

Education Education

Bachelor’s Degree in Accuracy

Webster University

Bachelor’s Degree in Accuracy

Skills Skills

1-2 yeaers experience using VBA / Excel
Provide dedicated administrative support in a professional, confidential and organized manner
Maintain calendars and schedule both on and off-site meetings
Monitor email and phone calls: proactively respond to and/or coordinate issues when possible
Maintain and update distribution and contact lists
Organize/maintain department files, both electronic and hard copy
Daily interaction with all Functional Teams
Maintain high level of integrity and professionalism in handling confidential material on a daily basis
Ability to work proficiently and calmly under pressure situations
Administer specific applications/time bound processes to include specific SME tasks(AP, CETS, CTS, ESC, ERT, FFP, Kronos/SAP Masterfiles, Respond & Recover) in an accurate and timely manner

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Associate Administrative Manager Resume Examples & Samples

3 years of experience with a leading financial institution
Relevant management experience in branch operations
Judgment and Decision-Making
Managing and Developing People
Drive and Commitment
Leverages resources and delegates effectively
FINRA Registrations: Series 7, 66, 8 or 9 and 10 - Series 3 (if applicable)

Associate Administrative Resume Examples & Samples

Are fluent in English and French
Have at least 2 years of relevant work experience
Are pro-active, positive, self-driven and motivated
Have excellent communication and attention to details skills, are not afraid of taking ownership
Know and have experience with MS Office applications

Associate Administrative Assistant Resume Examples & Samples

Calendar management, meeting set up, team event coordination, all travel coordination, monthly T&E reports, misc. ad-hoc projects, conference calls, Telepresence set up, Webex set up
Coordinate travel, create itineraries, and submit timely monthly T&E reports in Concur for 3 people (2 Senior Directors, 1 Director)
Help coordinate and execute large meetings, including room booking coordination, and set up, distribute meeting materials, handle all logistics, technical support, catering, arranging necessary equipment, and all other details to make a successful meeting. Team event coordination
Help plan all other meetings, including telepresence booking for team - supporting ever changing schedules
Help coordinate misc. events throughout the year
Coordinate team community service events
Manage P-Card spending keeping Smart Spending in mind, accurate and timely submission of monthly P-card reporting
Maintain office supplies for dept. and distribute mail
Coordinate team celebrations: life events, including birthdays, showers, and any other celebrations/recognitions
Backup to budget coordinator when needed
Associates Degree in Business or an equivalent combination of education and experience. Bachelors Degree is preferred
The applicant must also have demonstrated problem solving and planning skills focused on the ability to plan, prioritize and execute
The selected candidate must have extensive knowledge of Windows, Excel, Word and PowerPoint
Solid budget management & proficiency with SAP 5+ years
Self-motivated, highly flexible and takes the initiative to do what's needed
Organizational effectiveness and solid experience at juggling multiple projects at once on time and on budget with many different internal / external constituencies
Flexibility to address ad-hoc & urgent business needs
Exceptionally strong attention to detail
Strong communications and organization skills
Ability to work cross-functionally & across geographies given matrix organizational structure
Strong proficiency in excel, spreadsheets and Microsoft office
High work ethic & level of commitment to drive projects and proactively mange timelines

Associate Administrative Assistant Resume Examples & Samples

0-1 years experience in a similar role
Must be proficient in Microsoft Office (Word, Excel, PowerPoint)
Must possess analytical thinking

Associate Administrative Assistant Resume Examples & Samples

Supports a non-complex business function to include receiving department documentation, distribution of documentation to appropriate associates; requests printed reports and obtains reports from print areas; bursts and sorts periodic reports according to established procedures, and routes to appropriate home office and field office associate(s)
Provides telephone support for area/department/division managers and/or staff requiring some knowledge of a technical nature to field questions from internal and external customers; forwards calls to appropriate contact; may provide backup phone support for other departments/areas within the division
Enters and maintains information on either a database or other software application. Completes various data entries, verifies the accuracy of system updates, and investigates and applies corrective action to edit errors
May compile and package department materials for distribution; picks-up and delivers documents or packages throughout the company, makes photocopies, sends facsimiles and delivers facsimiles to appropriate associate(s); participates in gathering data in preparation of documents and reports pertinent to the operation
Provides general clerical support in word processing various standard letters or materials for management and/or department staff
Other administrative duties may include, but are not limited to: maintaining office supplies inventory and processing special orders
Previous Group Claims Experience
Knowledge of policies, practices, and procedures in a business environment; business equipment operation such as photocopier, facsimile, and postage meter
Personal computer and/or data entry skill, along with knowledge of various software packages including word-processing, spreadsheet, presentation and electronic mail
Ability to proofread and apply proper punctuation, spelling, and grammar in order to process accurate letters and materials; apply verbal communication skill in order to work effectively with internal and external customers; process detailed information

Associate, Administrative Services Resume Examples & Samples

Summarizing daily requests for client statements, provided by members of the operations team
Analysis and distribution of time clock and missed punch forms
Review and auditing of monthly Incentive Compensation Plan payouts
Provide details for client specific requests including rosters and file count information
Compiling of generalized daily reporting and statistical backup
Preparation of settlement documents
Assist management with managing meetings / schedules
Individual will have minimum of 1 year of increasingly responsible domain experience in back-office functions in support of operations or client services
The candidate must have strong verbal and written communication skills, the ability to maintain a high rate of accuracy and production under deadlines in a fast paced environment
Candidate must be flexible in regards to work schedule and be able to multitask
ADP Timesaver experience is preferred
Associates Degree preferred
Must be proficient in Microsoft Office: Word, Excel and Outlook
The ideal internal candidate will meet the following requirements
Minimum six (6) months experience in NCI
No active discipline (last six (6) months)

Associate Administrative Assistant Resume Examples & Samples

High Level of Proficiency in Microsoft Word
High Level of Proficiency in Power Point
High Level of Proficiency/Experience in Microsoft Outlook
Basic knowledge of PepsiCo Systems (Concur, SAP) helpful
Willingness to learn new software as needed
Experience in prioritizing work
Experience in supporting multiple managers & virtual teams
Strong verbal and written communication skills, will need to deal with all levels of management internal and external
Excellent follow-up skills
Self-motivated pro-active team layer a must

Senior Associate, Administrative Svcs Resume Examples & Samples

Minimum of (3) years Executive Administrative experience supporting senior executives (Sr. Director, Executive Director, VP or above)
Advanced secretarial/clerical abilities with a history of high performance
Extraordinary attention to detail
Computer skills and adept operation of other peripheral devices
Intermediate secretarial/clerical abilities

Associate Administrative Assistant Resume Examples & Samples

2+ years' experience Admin Support Consumer Goods Company
Bachelor Degree preferred
Detailed knowledge and experience in Microsoft Word, Power Point, Excel
Outstanding organizational and follow-up skills - Discretion with sensitive information
Respects & values differences, acts with integrity, and operates with justice
Provide dedicated administrative support in a professional, confidential and organized manner
Maintain calendars and schedule both on and off-site meetings
Maintain and update distribution and contact lists
Organize/maintain department files, both electronic and hard copy
Daily interaction with all Functional Teams
Administer specific applications/time bound processes to include specific SME tasks(AP, CETS, CTS, ESC, ERT, FFP, Kronos/SAP Masterfiles, Respond & Recover) in an accurate and timely manner

Senior Associate, Administrative Services Resume Examples & Samples

SAP experience processing: Expense Reports; Purchase Orders and Payment Requests; Vendor Add Forms, as well as the capability to run reports within SAP
Experience scheduling complex travel arrangements including multi-leg domestic and international travel
Documented experience as a strong performer in current and past positions
Ability to handle and prioritize a large number of simultaneous assignments
Experience with event planning and coordination

Associate Administrative Assistant Resume Examples & Samples

Supports a non-complex business function to include receiving department documentation, date stamping, sorting, and distribution of documentation to appropriate associates; requests printed reports and obtains reports from print areas; bursts and sorts periodic reports according to established procedures, and routes to appropriate home office and field office associate(s)
Other administrative duties may include, but are not limited to: making travel arrangements for associates; maintaining office supplies inventory; processing special orders or reservations as requested; revising presentation materials; posting, logging, and balancing ledger information as instructed
May perform quality assurance checks, act as troubleshooter on correspondence, and provide training for unit
This position requires you to lift, move, or carry heavy objects
Some knowledge of policies, practices, and procedures in a business environment; business equipment operation such as photocopier, facsimile, and postage meter
Some personal computer and/or data entry skill, along with some knowledge of various software packages including word-processing, spreadsheet, presentation and electronic mail
Strong customer service
Personal computer operation with skills in various software packages including word processing, spreadsheet, electronic mail and presentation
Strong organization ability, time management skills, attention to detail with high degree of accuracy, and the ability to meet deadlines under pressure
Ability to learn and apply a background knowledge of the Company as well as the policies, procedures and practices of the assigned organizational area

Associate Administrative Assistant Resume Examples & Samples

Minimum high school graduate required or GED certificate
3 years experience working in a receptionist environment
Central phone system experience
General work order entry knowledge
Professional, detailed and process oriented individual
Strong interpersonal skills and ability to work with all levels of people inside and outside the company

Associate Administrative Assistant Resume Examples & Samples

Prepares and may compose correspondence, reports, presentations, etc
Screens calendar requests, gathering information from requestor and presenting request to manager
Gathers information for reports, to obtain approvals, to distribute to department employees, etc
Familiarity with several office software packages which include word processing, spreadsheets, databases, graphics and desktop publishing applications

Associate Administrative Analyst Resume Examples & Samples

Identify and initiate new Lean projects
Collaborate with agency division heads and program managers to identify the goals of each Lean project and the criteria for each project’s success
Assign projects to Empire Belts, and direct their efforts through all phases of the Lean process, including project preparation, the Kaizen event, and implementation
Oversee the work of multi-disciplinary project teams
Analyze and assess the progress of Lean projects and initiatives
Conduct fact-finding interviews and observe program operations. Develop a strategy for successfully implementing each Lean project
Identify all problems and factors that might impact Lean projects and initiatives
Incorporate consideration of project goals and problems to be addressed when developing a work plan for each project
Recommend approaches to strengthen and expand the OCFS Lean program
Teach agency management and staff about the Lean program, and assist in recruiting new OCFS Empire Belts
Assist the Director of OAPI in preparing project status reports for the Governor’s Lean Office
Provide advice and assistance to program managers in the implementation of identified solutions

Senior Associate, Administrative Services Resume Examples & Samples

Maintaining daily calendars, schedule internal/external meetings and departmental functions, teleconferences, and video conference, monitor calendar conflicts
Maintaining basic knowledge of Company policies and practices
Facilitating departmental metrics
Supporting the use of Team Sites; keeping departmental databases up to date (Excel spreadsheets)
Recruiting: scheduling interviews with candidates and managing candidate’s travel and expenses
Assisting with on-boarding of new employees and exiting of current employees
Coordinate domestic/International travel arrangements as needed and secure all travel plans/itineraries prior to travel
Preparing, processing, and tracking travel expense reports and rectify with AmEx statements
Maintaining monthly organization charts
Office planning systems
Purchasing office supplies and supporting staff in their purchases of equipment and supplies including preparing POs and following up on invoices
Where required, matrixes work activities with other departmental Administrative Assistants
May coordinate special projects within the division/area
Produces/completes various work assignments requiring advanced analytical ability, independent judgment, creativity and problem solving skills
Communication Skills must be at a level to effectively interact with Merck executives and internal/external clients both on-site and remotely to maintain workflow
Ability to handle complexity, and adapt to change
The ability to learn from and partner with existing staff both within the department and experienced administrative services staff throughout the organization

Senior Associate, Administrative Services Resume Examples & Samples

General Secretarial/Clerical duties
Work requires the coordination and performance of multiple tasks while understanding the project principles and technical skills related to own work assignments
Work priorities and activities are reviewed with little supervision
Schedules complex, multi-leg and international travel
Prepare expense reports, purchase orders and payment requests in COMET – ensuring compliance to Merck guidelines
Supports the use of Team Sites
Minimum of eight (8) years Administrative Assistant experience
Demonstrated experience with processing of Visas/Passports

Associate Administrative Assistant Resume Examples & Samples

Demonstrate tact, highest integrity, maturity, professionalism, and respect for others, both internally (Functional Teams) and externally
Must be a strong team player and assist other department staff when necessary
Willingness to learn and take on projects
Ability to handle multiple changing priorities simultaneously in sometimes challenging situations and keeping management involved as needed
5+ years experience Admin Support; preferably with a Consumer Goods Company
Bachelors Degree preferred
Detailed knowledge and experience in Microsoft Word, Power Point, Excel, and Outlook
Experience in prioritizing work and multi-tasking - strong sense of urgency
Outstanding organization and follow-up skills - discretion with sensitive information

Associate Administrative Assistant Resume Examples & Samples

Manage vending coin mech fund including deposits and fund replenishment
Daily currency and coin counting with deposit preparation for vending machine sales
Daily, Weekly, Monthly and Periodic analytical reporting to Supervisors and respective location managers
Coordinate product donations and employee sales
Other administrative and customer service tasks as assigned
Provide administrative support in a professional, confidential and organized manner
Order, track and manage permanent merchandising equipment inventory for market locations
Process payment for market unit trade expense invoices and monitor market unit spending account budget
Must have a high School Diploma or GED, Associates or Bachelor's PREFERRED
Knowledge of accounting policies and procedures
Must be able to lift 25 lbs repetitively
3+ years' experience Admin Support Consumer Goods Company
Experience in leading project roll outs
Ability to proficiently use and independently navigate web-based applications
Strong follow-up and communication skills a must
Strong organizational, computer skills and mathematical skills with significant attention to detail
Must Demonstrate Advanced proficiency in Microsoft Excel, Word, Outlook and PowerPoint
Outstanding organizational and follow-up skills - Sensitivity with confidential information
Strong data/analytical skills
Ability to prioritize work and multitasking - Strong sense of urgency

Associate Administrative Assistant Resume Examples & Samples

Faithfully upholds BGEA in prayer
Receive and process Production invoices from Tour vendors to ensure timely payment
Act as the point of contact for tour volunteers, answering general questions and sending materials as needed
Assists with data entry so that church contacts can be communicated to and reported on
Coordinates travel arrangements and expense reimbursements for field team
Prepares and submits payment requests from invoices received from field team
Assists with project related research and other projects as needed
Demonstrated spiritual maturity and wholehearted commitment to BGEA’s Statement of Faith, procedures, and practices
Sound knowledge of general office procedures
Proficiency with computers and Microsoft Office Suite software
Effective verbal and written communications skills
Detail orientation with ability to complete tasks with high level of accuracy
Interest in evangelism

Associate Administrative Assistant Resume Examples & Samples

High school diploma, Associates/Bachelor's preferred
4+ years of administrative experience
The applicant should have demonstrated problem solving skills
Intermediate knowledge of Windows, Excel, Word, PowerPoint and Outlook
Ability to work in ambiguity
Strong organization skills are a must with an ability to plan, prioritize, and execute
Candidate should be a self-starter as well as a team player who will work well among a diverse geographically located team

Senior Associate, Administrative Resume Examples & Samples

Provides general administrative support to the department and/or team
Maintains calendars (including team calendar), schedules meetings, makes travel arrangements and coordinates travel logistics
Responsible for preparing, reconciling and submitting expense reports
Draft, submit for General Counsel review, and manage the logistics of the contract and invoicing process for the department and/or team
Provide performance improvement tools to the network, under the direction of the U.S. Network Engagement & Performance team
Responsible for logistics related to meetings, including room reservations, catering, scheduling invitations, communications, etc
Maintain Salesforce data for the department and/or team, including relationship managers, CEO assistant, network groups/lists, etc
Review and distribute incoming mail.Manage the logistics of mail going externally
Monitors office supplies, anticipates needs, and places orders as needed
Coordinates with employees from other departments or teams, as appropriate
May be responsible for the production of webinars and all the logistics involved
May deal with confidential issues and information using discretion and excellent judgment
Assist with the switchboard coverage rotation

Associate Administrative Assistant Resume Examples & Samples

Collect driver deposits and ensure accuracy of all paperwork on a daily basis
Count, balance and prepare locations daily bank deposit
Monthly General Ledger Balance and Reconciliation for multiple accounts
Manage vending coin mechanism fund including deposits and fund replenishment
Maintains process for sorting, packaging and storing invoices and other documents
Daily, Weekly, Monthly and Periodic reporting to Supervisors and respective location managers
On a daily basis, maintain portable inventory/invoicing equipment to insure valid proof of delivery is provided for all invoices and communicate exceptions as appropriate
MS Excel and MS Office advanced skill level
2 to 3 years experience in an Administrative Assistant function
Must Demonstrate Advanced proficiency in Microsoft Excel, Word and PowerPoint
Must be able to lift 30 lbs repetitively
Must have a high School Diploma or GED

Associate Administrative Assistant Resume Examples & Samples

Kronos Admin/Payroll
Show strong attention to detail and communicate effectively with internal and external customers
Prepares reports, correspondence, complies various statistical reports/graphs to support staff, supervisors and managers
Handles confidential information in a discreet, professional manner
Assists others with overflow work or special projects
Strong communication skills, in both written and verbal forms
Strong team player and interpersonal skills
RTI staffing coordinator
Maintain and order office supplies
Performing general administrative support work such as answering calls, copying, filing, faxing, etc
Demonstrate self-motivation and initiative
Ability to organize, prioritize, and carry out detailed procedures in a fast-paced work environment with shifting priorities

Senior Associate, Administrative Services Resume Examples & Samples

General and confidential secretarial/clerical/administrative duties
Expense management and financial budget support
Maintaining calendars, including scheduling of extensive international and domestic travel
Effectively interacting with Merck executives and external clients both on-site and remotely to maintain workflow
Coordinating special projects and program support within the division/area, including assistance with internal and off-site events
Support for the professional management of external client meetings by preparing in advance relevant meeting materials, bios and travel documents
Administrative support of product donations programs including processing of donations, reconciliations, financial and tax processes, database management and engagement with program partners
Administrative support of Merck’s corporate responsibility report publications
Coordinate external client visits to Merck, scheduling conference rooms, making AV arrangements and ordering catering services as needed
Support virtual meetings using the latest technologies for WebExs, Teleconferences and Webcasts, ensuring seamless execution of logistics
Minimum 3 years Administrative experience supporting senior or executive level management position
Advanced computer skills using (MS Outlook, Word, Excel, Power Point)
SAP experience processing Expense Reports, Purchase Orders, Payment Requests. Vendor Add Forms, as well as run reports within SAP
Organization and time management: Ability to handle and prioritize a large number of simultaneous assignments for multiple people
Demonstrated experience coordinating/scheduling multi-leg international and domestic trips requiring processing of Visa/Passports
Good judgment and discretion, handle sensitive documents and maintain confidentiality
Event Planning/Coordination experience
Advanced secretarial/clerical abilities with a history of strong performance
A working knowledge of the priorities of the team, which allows for an efficiently run office and a focus on key aspects of work
Advanced education or certifications (e.g. Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification)

Senior Associate, Administrative Services Resume Examples & Samples

Experience scheduling complex travel arrangements including multi-leg domestic and international travel as well as processing expense reports
Outstanding communication skills to effectively and professionally interact with Merck staff/business leaders and internal/external customers both on-site, remotely and internationally to maintain workflow
Ability to perform in a multi-task and multi-cultural environment

Associate Administrative Manager Resume Examples & Samples

Learn and eventually provide training for the specific functions, compliance issues and workflows related to the processing of life insurance applications; all related premium accounting; policy delivery and client correspondence
Learn and eventually provide training for the specific functions, compliance issues and workflows related to agent contracting and licensing and other agent programs and benefits including all the related accounting functions. Accounting functions include transactions involving Company issued and agent checks, agent ledger payments
Develop knowledge of agent and field management services including the benefit programs (e.g. health, life insurance), compensation (e.g. commissions, training allowance program), incentives (sales programs and bonuses) and reporting (e.g. production dashboards) to lead the service initiatives for the internal customers - agents and field managers in the daily operation of the General Office
Learn and apply knowledge of company products, procedures and regulations in order to apply solutions and make recommendations for service staff, agents and policyholders when dealing with life insurance contracts and agent and field management employment contracts
Participate in the management operations of the General Office working closely with the field management team on important decisions that affect the General Office operation, agent and policyholder service and staff development
Train new and existing employees in the life new business and agent contracting and licensing functions providing on the job training and troubleshooting problems and issues
Contributes to the development of the agents by conducting training classes related to life applications, Inforce service, agent compensation and benefits
Minimum 2 – 5 years of customer service and/or call center experience preferred
Must complete Series 99 (Operations Professional FINRA Exam) within six months
Ability to relocate across the United States within 12 to 24 months upon completion of development program (Required)
Travel throughout the United States may be required as an Associate Administrative Manager
Accountable, ethical, good decision making ability
Strong written and verbal communication skills required
Good computer skills and ability to multitask
Analytical with high attention to detail
Assets under management represent Consolidated Domestic and International insurance Company Statutory assets (cash and invested assets and separate account assets) and third party assets principally managed by New York Life Investment management Holdings LLC, a wholly owned subsidiary of New York Life Insurance Company

Associate Administrative Manager Resume Examples & Samples

Learn and eventually provide training for the specific functions, compliance issues and workflows related to the processing of life insurance applications; all related premium accounting; policy delivery and client correspondence. Accounting includes premium transactions/deposits and Company issued checks (refunds)
Applies knowledge of company products, procedures and regulations in order to apply solutions and make recommendations for service staff, agents and policyholders when dealing with life insurance contracts and agent and field management employment contracts
Participates in the management operations of the General Office working closely with the field management team on important decisions that affect the General Office operation, agent and policyholder service and staff development
Associate trains junior employees in the life new business and agent contracting and licensing functions providing on the job training and troubleshooting problems and issues
Associate contributes to the development of the agents by conducting training classes related to life applications, inforce service, agent compensation and benefits
Associate participates in performance management through preparing and delivering staff meetings, individual development meetings, performing mid-year and year end performance evaluations and managing staff performance issues. Staff performance issues include writing and delivering performance warnings, documentation, and terminations. Associate participates in the hiring of new service staff including job postings, interviewing, selection and completing the hiring offer
Minimum 2- 5 years of customer service and/or call center experience preferred

Functional Associate Administrative Assistant Resume Examples & Samples

Downloading and saving files
Creating and emailing reports
Some data entry
Personality skills: Team player, punctual, accountable and responsible for work, ability to multi task
Highly detail oriented
Moderate experience with Excel
Attention to accuracy and review of work
Compose business letters and proof read documents for content, grammar and punctuation
Apply strong analytical skills and manage multiple tasks
Handle daily pressure to deliver results, organize time sensitive information and meet critical deadlines
Apply advanced skills in area of specialization and adapt procedures, processes and techniques to accomplish most requirements of the position

Associate Administrative Assistant Resume Examples & Samples

Provides administrative assistance and support to both Waltham Sales, Marketing and Engineering teams equally
Performs a wide variety of tasks. Supplies information, maintains files and schedules/calendars, relieves staff of administrative and business detail. Work closely with other Waltham support personnel
Schedule conference rooms
Schedule and administer meetings via Outlook, WebEx, and Conference Calls
Initiate new hire setup, terminations
Assist with travel arrangements
Process purchase requisitions, expense reports, invoices, and budget tracking as required
Shipping/ Receiving as required
Assist in office management as required
Supporting Kitchen set up and restocking
Special projects as required
At least 1-2 years of administrative support experience
Must be proficient on PC with MS Office Suite: Word Excel, Outlook and PowerPoint Must be professional, self-motivated, detail oriented and demonstrate initiative
Excellent interpersonal, verbal and written communication and organizational skills
Ability to work independently and multi-task on multiple projects
Must be familiar with standard corporate concepts, practices and procedures
Works with all levels within the organization
Assignments require some basic problem resolution
Works under limited supervision
Routine work requires no instruction
General instructions given for new assignments
Must be readily available to provide support as needed

Associate, Administrative Services Resume Examples & Samples

Department file management, including the use of team spaces
Utilizing the Microsoft Office Suite including: Word, Excel, Power Point, and Outlook
Scheduling interviews and assisting with new employee onboarding
Assisting with travel arrangements and expense reports, as needed
Maintaining Directors’s calendars and scheduling meetings
Maintaining headcount reports and organizational charts
Maintaining personnel files
Creating PO’s, ordering office supplies, placing work orders, as needed
Providing backup administrative support to the other admins in WP Quality, as needed
Candidates applying should have at least two (2) or more years experience in an Administrative role
Candidates must possess strong computer and software skills especially in the Microsoft office Suite
Ability to work in a fast paced environment and complete tasks in a timely fashion
Must work well with others as well as independently

Associate Administrative Assistant Resume Examples & Samples

Some college or college degree
Previous administrative or customer service experience
Previous experience using Microsoft Office (Word, Excel, PowerPoint)
Ability to prioritize workflow, work independently, accurately and meet deadlines
Working knowledge with Microsoft Office with emphasis in Excel
Must be highly detail oriented and possess excellent verbal and written communication skills
Excellent interpersonal skills, demonstrating the ability to work as a team player and maintain a positive working environment

Associate Administrative Manager Resume Examples & Samples

Review and respond to Sales Practice client complaints received verbally or in writing for Merrill Edge
Conducting thorough supervisory reviews including Risk Management System (RMS), End Of Day (EOD) and Online Trade Review (OTR)
Review and approve new accounts using the Enterprise Account Opening System (EAO)
Approving market and non-market trade corrections
Review and maintain all Compliance and Regulatory Correspondence
Monitor and review large trades
Perform client contact as necessary
Manage projects/initiatives to improve sales supervision and risk management

Associate Administrative Assistant Resume Examples & Samples

Arrange travel and accommodations for customer staff members to include, preparing travel orders, memos, travel vouchers, and support documentation for approval and disbursement of funds
Interface with travel requesters and ensures appropriate travel policies and procedures are correctly carried out
Provides afterhours travel support as needed
Perform a variety of secretarial and administrative duties for assigned senior staff members and for specific assigned tasks
Meet with assigned senior staff members on a daily basis to review calendar and provide any pertinent updates
Manage the calendar of the assigned senior staff members by responding to meeting invites and inquiries, noting dates and times of important events and rescheduling meeting as needed, while allowing sufficient time to travel to and from all meetings and events
Provide planning and scheduling of meetings for senior level staff members
Handle incoming internal/external telephone calls for the assigned senior staff members and for the main extension for the Division during normal business hours and ensure that inquiries are answered tactfully, pleasantly, and intelligently based on a substantive knowledge of program operations, personnel, and policies
Review drafts and finished documents for appropriate grammatical usage
Review outgoing correspondence for proper attachments, signatures, clearances and conformance to Division procedures
Use strong interpersonal skills to provides substantial coordination and interface with other Government, Partners, agency Coordinating Center staff and Division staff
Compile and edit weekly and quarterly reports and meeting minutes
Maintain, work with, and control departmental documents containing confidential information while exercising sound judgment in safeguarding data and access to data
Monitor all Division conference room schedules and resolves scheduling conflicts as needed
Track the production of reports and outgoing correspondence to ensure suspense dates/times are met including coordinating the efforts of various staff members
Update and maintain databases and/or spreadsheets in support of and for Division-related purposes
Coordinate special projects by developing project plans and schedules
Process incoming and outgoing materials such as correspondence, reports. memoranda, and other forms of written communication
Edit letters, compose letters and reports, review correspondence for accuracy and completeness, prepare public presentation outlines, and develop letters for replies to inquiries
Develop background information and prepare outlines for assigned senior staff presentations, papers, and reports
Perform work involving the collection, compilation, and/or tracking of data and statistical information in support of senior level staff members
Provide guidance and direction on an as needed basis to other administrative staff
Provide backup support to other administrative staff

Associate Administrative Manager Resume Examples & Samples

Reviews and responds to Sales Practice client complaints received verbally or in writing for Merrill Edge
Conducts thorough supervisory reviews including Risk Management System (RMS), End Of Day (EOD) and Online Trade Review (OTR)
Approves and reviews trade corrections
Reviews and maintains all Compliance and Regulatory Correspondence
Monitors and reviews large trades, mutual fund switches and investment recommendations
Performs client contact as necessary
Manages projects and initiatives to improve sales supervision and risk management

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