Assistant Project Coordinator Resume Samples

The Guide To Resume Tailoring

Guide the recruiter to the conclusion that you are the best candidate for the assistant project coordinator job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.

Craft your perfect resume by picking job responsibilities written by professional recruiters

Pick from the thousands of curated job responsibilities used by the leading companies

Tailor your resume & cover letter with wording that best fits for each job you apply

Resume Builder

Create a Resume in Minutes with Professional Resume Templates

CHOOSE THE BEST TEMPLATE - Choose from 15 Leading Templates. No need to think about design details.

USE PRE-WRITTEN BULLET POINTS - Select from thousands of pre-written bullet points.

SAVE YOUR DOCUMENTS IN PDF FILES - Instantly download in PDF format or share a custom link.

Create a Resume in Minutes

J Wiegand

Joey

Wiegand

538 Eichmann Prairie

Los Angeles

+1 (555) 906 7913

538 Eichmann Prairie

Los Angeles

Phone

p +1 (555) 906 7913

Experience Experience

Dallas, TX

Executive Assistant / Project Coordinator

Dallas, TX

Reichert LLC

Dallas, TX

Executive Assistant / Project Coordinator

Interacts with other department coordinators to create effective administrative support network, systems and tools
Develop and maintain relationships with employees and co-workers
Createpresentations in Power Point based on content provided using charts, graphs,etc
Review operating practices and procedures and determine whetherimprovements can be made in areas such as workflow, reporting procedures orexpenditures
Collects, compiles, and analyzes complex data for management review using MS applications
Manages and coordinates various projects
Composes straightforward written correspondence at the direction of department management

Chicago, IL

Executive Assistant & Project Coordinator

Chicago, IL

Mann-Parisian

Chicago, IL

Executive Assistant & Project Coordinator

Plan and attend weekly management meetings, manage the agenda setting, and maintain the actions register
Create an annual schedule of internal meetings and plan for the year in advance (e.g. quarterly business reviews and sales meetings)
Plan and ensure quarterly performance review sessions for the VP and management team
Monitor, track, and remind VP of impending deadlines
Ensure relevant meetings are being noted in the system
Create business presentations from VP's ideas and notes for them to present during key customer or internal management meetings
Arrange, attend, and be responsible for recording the minutes of quarterly management meetings

present

Detroit, MI

Executive Assistant & Signature Rehab Project Coordinator

Detroit, MI

Corwin, Farrell and Paucek

present

Detroit, MI

Executive Assistant & Signature Rehab Project Coordinator

present

Act as confidential assistant to the CEO of Signature Rehab, Senior Rehab Team and leaders of select ancillary lines of business
Screen and process all incoming information: including screening, reviewing, prioritizing, and drafting responses for email, incoming phone calls and other correspondence
Provide written drafts of correspondence, reports, e-mail announcements and Rehab Newsletter for revision/review
Act as liaison with appointments and guests; assure that meeting timelines are met and take initiative to assure that scheduling is achieved, as planned
Prepare the CEO of Signature Rehab’s expense reports
Coordinate local and national travel arrangements including driving directions, booking flights, scheduling hotel reservations, and creating detailed itineraries
Serve as the communication hub for all direct reports to the CEO of Signature Rehab, including scheduling meetings, following up on task requests, and coordinating projects

Education Education

Bachelor’s Degree in Architecture

Syracuse University

Bachelor’s Degree in Architecture

Skills Skills

Excellent communication skills (both verbal and written)
Strong analytical and proven research experience
Work with REM to help manage the business relationships with Developers, Brokers, and Retailers and assist with Developer portfolio reviews and market visits
Work directly with Real Estate Manager(REM) in the planning and implementation of real estate projects- includes all new stores, as well as fleet optimization efforts such as expansions, closures, down-sizes, relocations, and remodels
Superior organizational and problem solving skills
Collaborate with internal partners and Real Estate Operations (REO) to manage ongoing projects, timelines, budgetary guidelines and contribution goals
Liaison between Real Estate Legal (REL) and REM to ensure deal specific exhibits are obtained for lease signature
Work with Real Estate Finance (REF) to prepare preliminary ROAs to assess initial feasibility of potential deals
Perform special projects, as requested by REM and REO, completely, accurately, and within agreed upon timelines while staying in constant communication with all stakeholders

Create a Resume in Minutes

15 Assistant Project Coordinator resume templates

Read our complete resume writing guides

Executive Assistant / Project Coordinator Resume Examples & Samples

Coordinate activities (meetings, presentations, etc.) across multipleteams
Facilitate processes necessary to the effective running of thedepartment
Manage complex calendar and scheduling requirements
Plan and coordinate domestic travel arrangements
Createpresentations in Power Point based on content provided using charts, graphs,etc
Oversee administrative activities for the department such as eventplanning, supply
Ordering and various other tasks as needed
Review operating practices and procedures and determine whetherimprovements can be made in areas such as workflow, reporting procedures orexpenditures
Set up and oversee administrative procedures and guidelines fordepartment
Assist in maintaining department budget and expense reconciliation asappropriate
Develop presentation materials for team meetings, executivepresentations and campaign activities
Actively drive special projects as assigned and help project managesmall to medium scale projects
Bachelor's degreein Business Administration or equivalent training and/or experience
3 years ofexperience as an administrative assistant
1 year(s) ofexperience as an Executive Assistant
1 year(s) ofexperience managing complex calendar and scheduling requirements
1 year(s) ofexperience coordinating travel arrangements
Must have excellent PowerPoint skills (ex.: working with graphs,charts, etc.) and the ability to develop and deliver Executive-level decks
Operate at a highlevel of integrity and ability to handle confidential information appropriately
Ability toeffectively build relationships with customers, peers and leadership
Ability toprioritize multiple tasks in a fast paced environment
Strongorganizational and problem-solving abilities
High proficiencyat Microsoft Outlook, and strong skills in Word, PowerPoint, Excel and internetresearch
Clear and effective written and verbal communication and stronginterpersonal skills

Executive Assistant / Project Coordinator Resume Examples & Samples

Support leadership in daily tasks
Book travel
Function as the office gatekeeper, including tracking and follow-up on office correspondence
Assist leadership in prioritizing upcoming meetings and to-do’s
Perform administrative duties such as filing, copying, drafting documents, and answering/managing phone calls
Run operational reports and track metrics to assist in process optimization
Research background information on technologies, solutions, vendors, etc. to create summaries of the findings
Continually assess priorities and determine urgency of tasks at hand
Communicate effectively and deal professionally with internal managers and staff
Exercise sound judgment and problem-solving skills that allow the office to function professionally and efficiently
Organize and help execute core processes including: processing vendor invoices, expense reporting, time tracking, staffing processes, etc. across the organization
Take initiative in executing a wide variety of administrative support duties including the management of complex calendars, arranging of meetings and travel, assistance with presentation preparation, etc
Handle confidential information with discretion and professionalism
Develop and maintain relationships with employees and co-workers
At least 5 years of experience as an executive assistant in a demanding, professional environment
Proven ability to prioritize tasks, anticipate changing needs and multi-task in a fast paced environment
Experience with internet applications and general reporting systems as well as the Microsoft Office suite of products
An interest in education
Strong written and verbal communication skills including the capacity to interact and interface with people on all levels and of all backgrounds
Strong organizational, analytical and problem-solving skills
Ability to take initiative, grasp complex tasks and work independently
Ability to manage and prioritize multiple tasks and streams of work
Ability to work well under pressure, handle interruptions and adjust priorities throughout the day
Upbeat, positive and ‘can-do’ attitude

Executive Assistant / Project Coordinator Resume Examples & Samples

Manage relationships with company leadership and partner with appropriate leaders to manage and create complex, large scale projects from beginning to end
Manage large scale budgets for such things as events, annual conferences, supplies etc
Manage daily schedules/calendars for SVP Stores, schedule complex meetings and conference calls
Exercises discretion, confidentiality and independent judgment when handling day to day issues
Research, compile, prepare and edit high level PowerPoint presentations
Drafts, submits and compiles all information for key meetings and corporate requests
Schedule domestic and international travel, car service and hotel reservations, and monitor all changes
Organize, prepare and submit time and expense reports
Navigate company resources and interface with various departments on behalf of SVP Stores to collect information, respond to requests, and obtain services
Establish and maintain organization of correspondence, documents and business records
Coordinate Special Projects under direction of SVP Stores
5+ years of experience providing administrative support to senior executives
Budget management experience, preferably multiple budget experience
Extensive project management experience with large scale initiatives
High level of professionalism and sound judgment in dealing with all levels of an organization
Detail-oriented and highly organized with the ability to manage multiple tasks under high pressure
Ability to use sound judgment and discretion in order to complete tasks with little to no supervision
Strong interpersonal and project management skills
Highly resourceful and flexible
Advanced proficiency in Microsoft applications including PowerPoint, Word and Excel

Administrative Assistant Project Coordinator Senior Resume Examples & Samples

In line with the company’s brand and customer promise, effectively communicate with various levels in a professional work environment. Prepare and modify documents including letters, memos, reports, project management documents, emails, etc. Ability to solve or advise on highly complex problems faced by clients and colleagues. Ability to maintain confidentiality of employee, customer and corporate information. Knowledge of structure and content of the English language including spelling, grammar, punctuation, etc. Working knowledge of MS Office including Outlook, Word, Excel, and PowerPoint and ability to learn other programs. Well-versed with office equipment, such as fax machines, scanners, videoconferencing systems, photocopiers and calculator
Provides general clerical support, including accepting, preparing and delivering mail, ordering office supplies, event planning, scheduling conference rooms and meeting coordination, calendar administration and appointment scheduling, assist colleague requiring traveling offices/workstations, ensuring office equipment is properly maintained, assisting with new colleague set-up, or other clerical/administrative projects
Receives and screens incoming telephone calls and direct calls to the appropriate telephone extension, individual or department
Able to independently coordinate smaller complex project from beginning to end, which would include breaking down the tasks and setting goals/time lines, assessing resources needed and identifying potential risks/issues, creating/maintaining a project plan, in order to reach the end goal on time and within budget. May assign tasks to others to ensure project completion. Under limited supervision may oversee the budget for the project
Responsible for attracting, hiring, training and developing talent. Provides honest, helpful and timely feedback to colleagues on their performance. Conveys trust in colleague’s competencies to do their jobs. Makes accurate evaluations of colleague capabilities and fit. Is responsible for handling conflict, employee relations and performance appraisals to include setting meaningful goals and objectives and other human resource related activities

Project Coordinator & Executive Assistant Resume Examples & Samples

Requires minimum 5 years experience as an Executive Assistant/Administrative Support function in a fast paced environment dealing with moderately complex issues and managing conflicting priorities
Advanced knowledge of Microsoft software, specifically, Power Point and Word
An in-depth understanding of Optimizer, Excel and bank systems (Bravo, BOL, MSS) is essential
Working knowledge of investments and securities, i.e. Canadian Securities Course
Exceptional communication skill, both oral and written
Good understanding of the organizational unit, its functions and products and customer groups
Knowledge of Bank of Montreal and BMO Nesbit Burns policies and practices
Detail oriented, extremely well organized and able to manage time and expectations and multi-task to accomplish a multitude of tasks, with conflicting priorities and timelines
Ability to deal with clients in a professional and courteous manner, to develop and leverage professional working relationships, and deal with highly confidential and sensitive materials in an appropriate manner
Good project management skills to coordinate and lead a variety of initiatives

Assistant Project Coordinator Resume Examples & Samples

Superior organizational and problem solving skills
Strong analytical and proven research experience
Must be a self starter who is comfortable working independently
Work directly with Real Estate Manager(REM) in the planning and implementation of real estate projects- includes all new stores, as well as fleet optimization efforts such as expansions, closures, down-sizes, relocations, and remodels
Coordinate the preparation and assembly of analysis, statistics, research, maps, and other documents and presentation material required for real estate committee approval
Work with REM to help manage the business relationships with Developers, Brokers, and Retailers and assist with Developer portfolio reviews and market visits
Collaborate with internal partners and Real Estate Operations (REO) to manage ongoing projects, timelines, budgetary guidelines and contribution goals
Help REO facilitate weekly meetings with GP, Store Construction (SC), and Store Design (SO) to ensure deal specific technical requirements are met and all required information is obtained
Liaison between Real Estate Legal (REL) and REM to ensure deal specific exhibits are obtained for lease signature
Work with Real Estate Finance (REF) to prepare preliminary ROAs to assess initial feasibility of potential deals
Perform special projects, as requested by REM and REO, completely, accurately, and within agreed upon timelines while staying in constant communication with all stakeholders

Research Project Coordinator / Assistant Resume Examples & Samples

Prior administrative experience
Experience with clinical research and data management
Fast learner

Executive Assistant / Project Coordinator Resume Examples & Samples

Provides administrative support to a senior-level executive and team
Handle incoming calls, respond to inquiries,
Coordinate all aspects of executive level appointments, meetings, and conference calls
Prepares and reviews materials and correspondence for meetings
Assist with creation/modification of presentations, spreadsheets, and other various documents
Coordinate travel arrangements – both international and domestic
Prepare, reconcile, and track expense reports through T&E system
Order supplies and support contractor on boarding/off-boarding, leveraging corporate tools (e.g., P2P, NEMS, Marketplace )
Organize and secure highly confidential company and employee information
Assist in ad-hoc reports special projects as needed
Serve as back up support for other managers or administrative staff when required
Provide support for the Finance Transformation deliverables and key stakeholder sessions
Steering Committee
Select Project tracking
Meeting minutes
Quarterly working sessions (agenda, materials, setup)
Backup support to BIC Communications lead (webinar set ups, etc)
Space planning support - seat registrations/maintenance/move coordination
Understanding of Microsoft project a plus
Ability to gain a strong command of new systems (P2P, Citi Travel & Expense)
Expert in multi-tasking, organizing, and prioritizing a must
Detail oriented with ability to work independently and prioritize workload
Demonstrates a high level of integrity and professionalism

Administrative Assistant & Project Coordinator Resume Examples & Samples

Keen ability to work independently while contributing creative solutions
Exceptional ability to prioritize work, meet project deadlines and maintain flexibility within standard work hours as required
Quick to learn new systems and leverage technology to improve team effectiveness
Relationship oriented
Self-starter who is results-oriented
Professional written and verbal communication and attire
3-5 years of experience in office environment / business related role required. 2-3 years in administrative assistant role preferred
Experience supporting a high level Executive highly preferred
Demonstrated experience in coordinating projects
Excellent phone etiquette
Ability to maintain strict confidentiality on highly sensitive matters

Administrative Assistant & Project Coordinator Resume Examples & Samples

2-5 years of experience in automated office environment required
Experience in coordinating projects
Proficient with Microsoft Office applications (e.g. PowerPoint, Excel, Word)
Knowledge of multi-line phone systems
Bilingual skills a plus
Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook
Experience scheduling travel arrangements and schedule for management
Support experience in a professional services, sales or marketing environment
Experience successfully creating and/or modifying processes
Assist with preparation of presentation materials
Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner

Executive Assistant / Project Coordinator Resume Examples & Samples

Serve as liaison to news, Consumer Marketing & Sales (CMS) and advertising departments to execute site sponsored events in the community through the development and implementation of promotion efforts to include but limited to: external media campaigns, internal promotion, creative development, event tracking, planning and production, ad scheduling, and corresponding with various departments
Lead the execution of events by securing vendors, ordering supplies, monitoring RSVPs, organizing volunteers and other logistics as needed. Manage Times Media events and project calendar. Serve as on-site leader for Times Media events
Responsible for negotiating sponsorships, event marketing and event logistics, using outside-in thinking to develop partnerships in the community. Coordinates, organizes and evaluates site sponsored events and special projects that reach the organization’s target audience
Responsible for general administrative support and project management for the President, to include: special projects; general correspondence; scheduling appointments; mail; filing; and customer service. Responsible for routing calls to the President appropriately. Exercise discretion and independent judgement to significant matters. Protect confidential information and analyze situations to determine best outcome
Coordinates and negotiates all outside media buys and trades
Work in a professional and courteous manner with internal and external customers. Contribute to a positive and constructive atmosphere and work to make the department and company more effective. Other duties as assigned
B2C support in local market
Dotted line reporting relationship with West Group, Des Moines B2C Manager

Executive Assistant & Project Coordinator Resume Examples & Samples

Plan and attend weekly management meetings, manage the agenda setting, and maintain the actions register
Create an annual schedule of internal meetings and plan for the year in advance (e.g. quarterly business reviews and sales meetings)
Plan and ensure quarterly performance review sessions for the VP and management team
Coordinate and track key projects and monitor deliverables on behalf of the VP
Monitor, track, and remind VP of impending deadlines
Ensure relevant meetings are being noted in the system
Create business presentations from VP's ideas and notes for them to present during key customer or internal management meetings
Arrange, attend, and be responsible for recording the minutes of quarterly management meetings
Arrange quarterly business reviews
Ensure the diary is managed to maximize effective use of time, and to allocate time to critical areas as needed
Arrange relevant conference room bookings, hospitality, etc
Book all travel with schedules and supporting documents using appropriate Red Hat tools
Collaborate with the Talent Acquisition team to ensure a positive candidate experience
Manage expense reports and purchase orders using Red Hat tools
Monitor Red Hat training credits for the team; ensure progress and 100% successful completion for bi-annual goals
Collect weekly commits, TOP, and slipped deal status for the Central Europe region
Use Salesforce.com regularly
5+ years of experience providing professional and administrative support for senior-level executives
Successful track record of obtaining solutions and results while demonstrating good judgment and operating within the scope of assigned authority
Ability to exercise independent judgment and decision-making while maintaining a high attention to detail
Ability to effectively prioritize, multi-task, and meet deadlines in a fast-paced environment
Excellent organizational and planning skills, with the ability to anticipate the executive's needs and to determine the best use of their time
Ability to complete assignments with little to no direction and effectively handle unexpected situations
Highly skilled in using productivity software tools, including experience creating presentations in Microsoft PowerPoint and manipulating budgets and numbers in Microsoft Excel
Excellent written, verbal, and interpersonal communication skills in English; additional languages are an advantage

Project Coordinator Assistant Resume Examples & Samples

Highly organized, with the ability to manage priorities and coordinate multiple projects simultaneously
Demonstrated ability to work in a fast paced environment with cross-functional teams
Communicate effectively via email and teleconferences between various groups
Proficient in Microsoft Office suites
Excellent problem solving skills with strong attention to detail
Highly organized with the ability to manage priorities and coordinate multiple projects simultaneously
BS or BA Degree in a related field
Experience in working in an office environment
Some Regulatory Experience, preferred

Assistant Project Coordinator Resume Examples & Samples

A degree (MSc preferred) in a subject related to environmental engineering, science, policy or management
Relevant experience in the field of climate change, preferably with a focus on GHG inventories or GHG offsets
Familiarity with the methodologies for preparing GHG inventories and the IPCC Inventory reports (Revised 1996 and 2006 IPCC Guidelines and Good Practice Guidance)
Experience working with government and interdepartmental procedures
Ability to work in international, fast-paced teams
Project management and time management skills, and attention to detail
Punctuality and reliability
Familiarity with computers and commonly used software (e.g., MS Windows, MS Office Programs such as Word, Excel, and PowerPoint), and communications applications such as Skype, What’s App, and GoToMeeting); and
Effective communication skills including excellent command of English (written and spoken)

Senior Administrative Assistant & Project Coordinator Resume Examples & Samples

30% Administrative Support
Manages calendars and team schedules
Provide travel planning (domestic and international) & expense reporting
As needed, schedules and supports complex meetings and manages meeting support logistics for all assigned personnel
Performs other general administrative duties as needed
Serves as a back-up or overflow support for other Administrative Assistants as required
50% Tool Support
Program and Project management tools manage projects, processes, and governance
Works with cross functional teams to develop requirements
Works with IT to implement solutions
Coordinates testing
Develops training materials
Conducts training sessions
Is the subject matter expert / go-to person for how-to questions
20% Other project support
Actively contribute to, lead, and support activities and initiatives designed to advance Corporate Planning & Program Management departmental goals and objectives
Minimum of a High School diploma or equivalent required; Associates or Bachelor’s degree preferred
7+ years of administrative experience in a professional environment required
Prior experience supporting senior level management required
Prior experience working with international counterparts preferred

Executive Assistant Project Coordinator Resume Examples & Samples

A minimum of five years of experience in a professional secretarial or assistant role within a similar environment is required
Proficiency in Word, Excel, PowerPoint, project management and Internet applications to create professional reports and presentations
Demonstrated experience working through connectivity issues for remote access ranging from initial set up to problem resolution to ensure all technical aspects are functional
Exposure to various databases in a maintenance and report generation role
The ability to perform repetitive motions (typing, filing), as well as keying in large amounts of data into the computer for extended periods of time
Key attributes include written and oral communication skills and the ability to interact positively with all levels of staff
The ability to gain knowledge of medical terminology, delivery systems
The ability to assess a situation and determine appropriate action in the absence of guidance
Demonstrated experience organization and work flow prioritization
Demonstrated experience handling confidential information with discretion
Must exude a positive and professional attitude, representing the desired culture and values of the division
Completion of college course work toward a degree or an undergraduate degree in a related field
Demonstrated knowledge of health insurance plan terminology, delivery systems or the ability to quickly acquire an understanding of this information is desired
Experience functioning as the liaison between the remote site representatives to address differing remote access and presentation software systems to ensure all systems connect
Prior exposure and/or experience in business conference logistics a plus

Executive Assistant / Project Coordinator Resume Examples & Samples

Act as the point of contact between the executives and internal/external clients
Undertake the tasks of receiving calls, take messages and routing correspondence
Handle requests and queries appropriately
Maintain diary, arrange meetings and appointments and provide reminders
Make travel arrangements
Manage expense reports
Produce, edit and maintain reports and presentations
Develop and carry out an efficient documentation and filing system
Projects as assigned by Executive Team
Demonstrated ability to maintain strict confidentiality of the Executive Teams internal and personnel affairs
Proven experience as an executive assistant or in other secretarial position
Full comprehension of office management systems and procedures
Advanced knowledge of MS Office especially Word, Excel and Power Point
Exemplary planning and time management skills
Up-to-date with advancements in office applications including Google
Ability to multitask and prioritize daily workload
High level verbal and written communications skills
Discretion and confidentiality
High School degree; additional qualification as personal assistant would be considered an advantage
High School graduate with an AA in Business preferred
Minimum of Five years of relevant experience in a corporate environment

Executive Assistant / Project Coordinator Resume Examples & Samples

Performs general administrative duties as assigned which may include coordination of travel arrangements, completing expense reports, telephone support, filing, and special projects
Work with the business in a project coordinator role, assisting teams with timeline and execution deliverables. Provide support to business in executing SJM’s processes
Effectively manages conflicting priorities by organizing work and collaborating with others, if applicable, to accomplish tasks
Oversees arrangements for consultant agreements and services, including reimbursement
Collects, compiles, and analyzes complex data for management review using MS applications
Includes preparation of major presentation materials and agendas for meetings
Composes straightforward written correspondence at the direction of department management
Responsible for coordinating with other in maintaining department budgets. Tracks expenditures of the department as assigned
Interacts with other department coordinators to create effective administrative support network, systems and tools
Maintains and coordinate schedules of leadership
Manages and coordinates various projects
3-5 years’ experience administrative support
Computer proficient with advanced capabilities to utilize MS Word, Excel, PowerPoint, Outlook, Visio
Ability to meet deadlines on multiple assignments/projects and operate with a sense of urgency
Dedicated and focused; able to prioritize and complete multiple tasks and follow through to achieve project goals
An independent and self-motivated professional with excellent research and writing skills; able to grow positive relationships with clients and colleagues at all organization levels
Demonstrates high attention to detail and strong organizational skills
Experience working in a broader enterprise/cross-division business unit model preferred
Ability to leverage and/or engage others to accomplish projects
Possesses excellent judgment and initiative to make independent decisions
Ability to work cooperatively and productively with all levels of employees
Able to maintain strict confidentiality
Ability to work cooperatively with all levels of employees

Student Assistant & Project Coordinator for Group Development Resume Examples & Samples

Administrative one-point-of contact to Dispense Team with general administration and office support
Controlling the departments budgets and purchasing systems (incl. ordering goods, handling and shipments, and collaborate and negotiate with our suppliers)
Project Management and coordination of development projects
Support the team on administrating IT-related tasks
Perform analytical tasks and projects
Presentations and communication internally/externally

Executive Assistant / Project Coordinator Resume Examples & Samples

Global Head of Platform Technology
Platform Management Team
Platforms Finance and HR
A proactive planner and thinker, well organised and methodical, able to identify inefficiencies/duplication
Well organised and accountable, creative problem solving skills, ability to follow-through, complete analysis, prepare well in advance as well as the ability to think ahead
A strong communicator (both written and oral), a good listener and a professional telephone manner. Confident ability to work with strong personalities
A team player with a proven ability to prioritise workload and deadlines. Also the ability to work autonomously
Approachable, trustworthy, positive, confident, fun and personable – ability to get up and go and talk to / liaise with anyone in the team. High level of personal integrity and able to handle confidential information with the utmost discretion
Be adaptable/flexible to an ever changing work environment
Shows resilience, resourcefulness and tenacity in the face of setbacks
Comfortable working across different time zones and has ‘global’ outlook
Ability to hit the ground running
Accurate, attention to detail is key, efficient and reliable
Flexible with regards to hours worked and a can do attitude
High standard of work presentation
Some project management experience preferred
High level of knowledge and experience of Outlook 2010 – Word, Excel, PowerPoint and Outlook
Experience in an Executive Assistant or equivalent position
Experience in a Project Coordinator or equivalent position
Experience supporting senior management
Experience in an enterprise scale / blue-chip environment

Executive Assistant & Project Coordinator Resume Examples & Samples

35% Provides Executive Level Administrative Support to Chief of Staff
Greets visitors, answers and directs phone calls to appropriate areas and answers routine inquiries
Prepares routine and non-routine correspondence communications including spreadsheets and presentations
Contacts company employees at all organizational levels and liaises across global functions
Creates, maintains, and/or tracks purchase orders, G/L follow up and all other matters involving Procurement, Finance
Coordinates with cross-functional functions to ensure integrity of information
Orders and maintains appropriate levels of office supplies
A minimum of 3-5 years of office administration
A minimum of 2-4 years of project management support experience
Experience in meeting planning, project support and event coordination
Experience working within a high paced fluid environment
Experience with SAP and Concur is desired; Microsoft Office Suite required

Project Coordinator / Brokerage Assistant Resume Examples & Samples

Prepare documents including Request for Proposals, Letters of Intent, customer and prospect correspondence, reports, account invoices, etc. with direction from brokers and/or knowledge of company policies, procedures and best practices
Create and edit presentations, tour books, and client deliverables for prospect/client meetings with Adobe InDesign and Microsoft Software
Assist with gathering research information and completing market surveys, including gathering building information, maps and pictures, CoStar data, and creating building tour books and surveys
Manage all team mapping needs and coordinate with GIS team to provide custom client map deliverables
Organize and participate in periodic client team meetings and/or calls
Sit at the front desk of the Walnut Creek office and greet guests and clients
Update and maintain company Contact Relationship Management database to track prospects, clients and deal information
Process deal file paperwork, gather and label required documents, obtain necessary approvals
Manage, update and post transactions to financial software system
Update and maintain broker professional profiles and other team marketing related material as needed
Provide interface for brokers on IT issues, including computer needs, email, calendar maintenance, voicemail, phone, and other related technology and equipment
Prepare and track broker expenses and process expense reports in PeopleSoft
Participate in regular administrative assistant and business unit meetings
Perform general administrative duties such as answering phones, printing, binding, scheduling meetings, greeting clients, conference room set up and making travel arrangements to further support and leverage the sales process
Bachelor’s Degree preferred, but not required – or equivalent business experience
Minimum 2 years of experience supporting multiple people, preferably in the Commercial Real Estate industry or other professional services organization
Work enthusiastically in a team atmosphere, promoting collaboration, and idea sharing, verbally and through action
Strong organizational, interpersonal and communication skills
Strong ability to multi-task with multiple projects and deadlines in a “high-volume” fast paced environment
Strong proofreading and editing abilities
High level of proficiency and working knowledge of Adobe Software, such as InDesign and Photoshop, as well as Microsoft Word, Excel, Power Point, Outlook, Mapping and database software

Assistant VP-economics Project Coordinator Resume Examples & Samples

3 years of relevant industry experience
In-depth project management, organizational skills are essential for this role
Experience and working knowledge of CCAR processes and data management
Understanding of economics and economic variables
Must have an extremely strong attention to detail, ability to multi‐task
Strong quantitative analysis skills are essential for this role
Applicants must be fluent in English (excellent written and verbal skills)
Must work well in a collaborative, team centered environment
Flexibility to work longer hours when required is essential due the nature of the role
Diligence - Displays dedication, shows attention to detail and quickly separates relevant from irrelevant information
Resilience –Ability to properly manage conflicts or any situation of intense stress (due to market, time or client pressure)
Innovation - Thinks laterally to identify other sources of useful information and displays an ability to think outside the box

Project Coordinator / Brokerage Assistant Resume Examples & Samples

Bachelor's degree or commensurate experience, preferred
Workplace experience
2 – 4 years of related experience
Real estate experience, a plus
Current usage of Adobe Creative Suite Preferred (mainly In Design, Photoshop, Illustrator)
Knowledge of Dreamweaver, Firework, and HTML, a plus but not required
Intermediate knowledge of Adobe Creative Suite (lnDesign, Photoshop, Illustrator)
Advanced Microsoft office product knowledge- Excel, Word, PowerPoint, and Outlook
Ability to work with different personalities and comfortable interacting with executive level clients
Dependable with great follow through
Integrity and Honesty and must
Ability to work effectively in a fast paced team environment

Project Coordinator / Brokerage Assistant Resume Examples & Samples

Prepare and distribute presentations, reports, proposals, spreadsheets, correspondence and other documents
Create and maintain detailed real estate documents requiring high levels of accuracy including, market surveys, tours, proposals, etc
Serve as an information resource by conducting research, assembling data, and performing special projects
Maintain and update client/prospect databases
Coordinate mass marketing mailings
Process check expense reports
Invoice transactions, keep accurate work in progress/commission reports for brokers
Provide informational assistance by directing telephone traffic and greeting clients
Participate in regular support staff meetings and division meetings
Provide cross-functional backup to support staff as needed
Create, maintain and/or purge files and records, including real estate transaction files
Schedule appointments and coordinate travel arrangements
Four (4) year degree or equivalent business experience preferred
2+ years administrative experience in a professional services office environment preferred
Commercial real estate industry experience a plus
Advanced working knowledge of Microsoft Suite and Internet programs
Strong organizational, creativity, interpersonal and communication skills
Strong ability to multi-task with multiple projects and deadlines in a fast paced work environment
Must be flexible and highly motivated with a willingness to take initiative and work independently
Strong interpersonal skills and strong ability to work collaboratively with teammates and clients
Excellent follow through, must be a task master and have a thorough attention to detail
Develop effective and constructive solutions to challenges and obstacles with the ability to complete projects on time
Adaptability and proficiency in learning new software/in-house platforms

Executive Assistant & Project Coordinator Resume Examples & Samples

Discretion/Diplomacy: Able to maintain strict confidentiality of sensitive and confidential information in all situations, both within and outside the organization. Represents self, management, and the company with a customer first focus, high energy, and exceptional professionalism
Customer Experience: Demonstrated concern for delighting both internal and external customers
Initiative: Identifies what needs to be done and executing before being asked to, and always acting in a proactive manner
Executive administration and organization: Acts as an extension of the CTO. Maintains executive and team calendars and agendas by managing schedules and meetings to ensure daily, weekly, monthly, and quarterly priorities are met. Recognizes and anticipates conflicts and proactively adjusts to meet priority demands. Manages travel planning and expense management activities
Project Initiatives: Manages multiple project initiatives, including the development and archiving of presentations, company event meetings, and other projects as identified
Reporting: Develops, maintains, and reviews multiple reports, including department budget reports, customer reports and executive reviews, and team operations reporting.p executed through various projects within the organization.orities to ensure the executive'ls inside and outsid
Leadership: Schedules and coordinates meetings and projects, conference calls, and other events. Informs participants of meeting function and reserves meeting space, food as needed
Results Oriented: Focuses on the desired end result on the tasks, projects, and overall goals; meets or exceeds expectations
Entrepreneurial Orientation: Offers new ideas and seizes opportunities to improve the experience of our customers and team, or the efficiency of our team practices
Excellent Communication: Communicate extensively, in person, via phone, email, chat, and text, with multiple individuals inside and outside of the organization
Self-Confidence: Faith in one’s own ideas and ability to be successful; willing to take an independent position in the face of opposition
Personal Credibility: Demonstrated concern that is indicative of being responsible, reliable, and trustworthy, and approachable, and makes an outstanding first impression for the Customer Success organization on behalf of the senior executives
Flexible/Adaptable: Open to different methods of executing tasks and projects; willingness to modify where reasonable to do so. Maintains schedule flexibility as needed
Minimum of 4 years in an administrative or 2 years in a project management role
Strong project coordination and relationship building skills
Excellent organizational skills and ability to manage multiple projects concurrently
Ability to work successfully with all levels in the company and across multiple functions
Ability to take initiative and set priorities in a demanding, fast-paced environment
Ability to work successfully with executives, directors, managers, and employees across the organization
Prior project management work experience
Demonstrated ability to work effectively with minimal supervision
Strong understanding of SPS Commerce departments
Solid Microsoft Office skills, including Word, Excel, Outlook, PowerPoint
Overall and proven strong technical proficiency with phone, messaging apps, websites and a “can do and will figure out” attitude towards new evolving technologies

Executive Assistant & Signature Rehab Project Coordinator Resume Examples & Samples

Meet physical and sensory requirements stated below, and be able to work in the described environment
Identify and participate in process improvement initiatives that improve the customer experience, enhance work flow, and/or improve the work environment
Act as confidential assistant to the CEO of Signature Rehab, Senior Rehab Team and leaders of select ancillary lines of business
Screen and process all incoming information: including screening, reviewing, prioritizing, and drafting responses for email, incoming phone calls and other correspondence
Provide written drafts of correspondence, reports, e-mail announcements and Rehab Newsletter for revision/review
Manage a demanding and ever changing schedule using Outlook, with close attention to desired priorities of the CEO of Signature Rehab, Senior Rehab Team and potentially leaders from select ancillary businesses
Act as liaison with appointments and guests; assure that meeting timelines are met and take initiative to assure that scheduling is achieved, as planned
Prepare the CEO of Signature Rehab’s expense reports
Coordinate local and national travel arrangements including driving directions, booking flights, scheduling hotel reservations, and creating detailed itineraries
Serve as the communication hub for all direct reports to the CEO of Signature Rehab, including scheduling meetings, following up on task requests, and coordinating projects
Coordinate the CEO of Signature Rehab, Senior Rehab Team and potentially leaders from select ancillary businesses’ personal business as it interacts with professional responsibilities, as requested
Provide administrative support, including organization of the department administrative needs – such as meeting reminders, meeting scheduling, preparation of materials, taking minutes, etc
Design and draft high level PowerPoint presentations on a broad range of topics and for a range of audiences
Perform research on various topics as requested (primarily web search and phone contact) and make recommendations where appropriate
Review and analyze reports and prepare modifications and/or recommendations
Identify administrative needs and develop appropriate solutions or recommendations
Establish and maintain liaison, as required, with boards and committees
Collaborate with other Stakeholders of functional project teams to define business requirements
Take an active role in general project planning and ensures timely delivery of Signature Rehab progress reports, including monthly performance information and associated updates, from the team and all other imperatives linked to the work of the team
Assist in the implementation of new products/processes
Communicate project status and roadblocks to the business, as needed
Create and maintain process flows and documentation for all projects
Other special projects and duties, as assigned

Clinical Project Coordinator & Clinical Trials Assistant Late Phase Research Focused Resume Examples & Samples

 Assist in the establishment and maintenance of all project documentation including all files, records and reports according to the scope of work and SOPS
 Assist with periodic review/audit of files for accuracy and completeness
 Assist with the coordination and tracking of all information, communications, documents, materials and supplies for assigned projects
 Support the updating and maintenance of internal systems, databases, tracking tools, timelines and project plans with project specific information
 Prepare and distribute status, tracking and project finance reports, and assist the project manager(s) with budget allocation and approval of invoices
 Support the coordination of project team and/or customer meetings including logistics and materials required
 Perform assigned administrative tasks to support team members with clinical trial execution
 Collaborate with Clinical Project Manager (CPM), CRAs/iCRAs and RSU on the preparation, handling, distribution, filing, and archiving of clinical documentation and reports according to the scope of work and standard operating procedures. Assist with periodic review of study files and completeness
Basic knowledge of applicable clinical research regulatory requirements; i.e., Good Clinical Practice (GCP) and International Conference on Harmonization (ICH) guidelines
Effective written and verbal communication skills including good command of English language
Ability to prioritize own workloads to meet deadlines
At least 1-2 years of CPC/CTA experience is required