Trust Associate Job Description
Trust associate
provides timely compliance advice and guidance, consistent with Corporate Compliance Standards, to Banking and Trust Services on fiduciary activities, including policies, procedures, and controls necessary to achieve compliance with federal and/or state regulatory requirements applicable to Personal and Business Trust activities.
Trust Associate Duties & Responsibilities
To write an effective trust associate job description, begin by listing detailed duties, responsibilities and expectations. We have included trust associate job description templates that you can modify and use.
Sample responsibilities for this position include:
Undertake projects supporting new business initiatives and regulatory requirements, development of new products, services and system
Using strong business sense and judgment to identify potential risk areas
Regularly communicate and partner with assigned Trust Specialist, Internal Trust Specialist, Regional Fiduciary Officer (RFO), Investment Oversight and Operations
Assist with monitoring the outside watchlist by researching ratings of securities to make sure they meet criteria and keep the spreadsheet up to date on a quarterly basis
Assist with monthly investment reviews as necessary
Assist with tasks generated from monthly investment reviews
Assist with researching ways to make the department’s processes more automated
Serve as a backup when the Investment Officer is out of the office
Assists portfolio managers in handling investment management activities such as monitoring investment portfolios for bond maturities/cash needs, responding to corporate action election requests and assisting in implementation of investment solutions when appropriate
Provide support completing activities such as investment transition plans, new account reviews and other proactive account Reg
Trust Associate Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Trust Associate
List any licenses or certifications required by the position: CPA, STEP, CAMS, BA, CFP, CFA, AIF, CIMA
Education for Trust Associate
Typically a job would require a certain level of education.
Employers hiring for the trust associate job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Finance, MBA, Graduate, Accounting, Business, Economics, Law, Education, Administration, Management
Skills for Trust Associate
Desired skills for trust associate include:
Fiduciary regulations
Fiduciary services and compliance/regulatory reporting
Products
Trust services
Services and solutions applicable to target market segment
Asset management and administrative procedures
Departmental and bank products and services
Experience in personal trust administration
Operations area and responsibilities
Departmental operations/policies and bank products/services
Desired experience for trust associate includes:
Focused on providing solutions and advice
Review Private Client Advisor Team business plans and client activities) center of influence referrals, client referrals, FSAs, ) to understand business strategy and key drivers for Private Client Advisor teams and internal partners and roles and responsibilities of team members
Review client documentation for completeness
Interact with the client to verify information for Private Client Managers/Client Service and Sales Officers to complete necessary transactions (e.g., deposits, transfers, ) and account maintenance
Superior relationship and leadership abilities
Previous trust experience strongly preferred
Trust Associate Examples
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Trust Associate Job Description
Job Description Example
Our company is growing rapidly and is hiring for a trust associate. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for trust associate
- Prepare client investment letters, performance reports and presentations
- Assist in preparation of Investment Committee materials and responsible for recording minutes
- Perform various office related tasks, such as distributing reports, photocopying materials, mailing correspondence, filing and imaging
- Assist with the new account onboarding process, including documentation and funding supported by account opening and approval teams
- Lead or participate in efforts to improve efficiencies within the PWM business
- Serve as main administrator of cash management functions, including journals, checks and wires
- Manage specific governance activities to comply with regulatory requirements
- Serve as main administrator on tax payments and paper filings
- Support the operation, maintenance, and monitoring of accounts
- Execute transactions according to team and client instructions
Qualifications for trust associate
- Detailed oriented, accurate, well organized and possess a strong sense of urgency
- Basic knowledge of systems and procedures, operations areas and responsibilities
- Expert level knowledge of Core Java , Java script frameworks like extJS or Angular , Spring Framework, Rest and/or SOAP Services in a Unix background
- Comprehensive knowledge of auditing practices, processes, standards, techniques, procedures and principles with an ability to interpret complex concepts, apply them and explain them to others
- Ability to prepare and communicate audit reports dealing with facts and concepts for presentations to business management and external auditors
- 2 years minimum experience in the Financial Services Industry
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Trust Associate Job Description
Job Description Example
Our innovative and growing company is looking for a trust associate. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for trust associate
- Manage processing functions of unit trust dealings
- Monitor and control day to day operations to ensure compliance with business and regulatory requirements and meeting all service standards
- Assist team leader on resources planning, staff development and process improvement
- Opens and terminates accounts on record
- Reviews all client reports for accuracy
- Assist Marketing Manager in developing and executing marketing programs to increase penetration of wealth planning solutions with new and existing clients
- Help to build internal awareness campaigns designed to foster broader adoption of wealth planning/Advice Lab areas across the Integrated Team
- Work with Marketing Manager to create sales tools to support front office advisors (articles, product profiles, presentations)
- Advise both Trust Companies (N.A
- Power of attorney
Qualifications for trust associate
- Programming skills (VBA) are a plus but not required
- Must be an excellent team player, and possess strong leadership skills
- Must be well organized, and able to multi-task, prioritize, and meet deadlines
- Must communicate effectively across multiple departments, upper management, and peers
- Series 7 required within 90 days following the completion of training
- Series 63 required within 90 days of obtaining Series 7 licensing
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Trust Associate Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of trust associate. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for trust associate
- Manage and run our extensive digital and offline marketing programme to acquire new customers for our trusts
- Research, plan and execute new campaigns through a range of channels including affiliates, natural and paid search, social media, email other channels when appropriate that can support our trusts
- Ability to monitor and analyse campaign data and provide analysis and reports with recommendations for improvement to optimise future campaigns
- Manage professional and personal investor websites and maintain data accuracy and campaign pages
- Produce and maintain marketing collateral, ranging from brochures to emails, ensuring that it is compliant, accurate, aligns to Brand and fits with the overall marketing and business objectives
- Ensure communication processes and content adhere to company/industry standards and compliance regulations via an electronic workflow management system (ECM)
- Liaise with marketing colleagues and stakeholders to ensure best execution, consistency and adherence to corporate and brand guidelines
- Directly support the Global Head of T&E tracking and reporting on initiatives and day-to-day team operations
- Act as key contact to the practice by supporting daily inquiries, gathering data on account and relationship information, and administering internal communications regarding trainings and initiatives
- Analyze account and relationship data to develop business rationale and strategy and present results in a meaningful manner
Qualifications for trust associate
- Employment contingent upon licensing
- CFA charterholder/candidate, CFP, or CPA preferred
- Proficient user of Microsoft Office, Bloomberg and Factset
- A minimum of three to five years related work experience or equivalent combination of work/educational background.Demonstrated proficiency and effectiveness in strong customer service, communications, problem solving and organizational skills
- Series 7 and 66 license required (must be obtained within three months of employment)
- University graduate with at least 5 years supervisory experience preferably in banking and finance operation
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Trust Associate Job Description
Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of trust associate. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for trust associate
- Support the Director with a programme of regular client and advisor visits and attend where required
- Assist with the delivery work in progress (WIP) recovery and fee target
- Enable the Fiduciary team to achieve their potential by effective coaching, performance management, communication and training and development activities to meet client needs
- Meet Risk & Compliance requirements as outlined within the firms poliies and procedures guide
- Assist in supporting the Trust Officer in administration and management of fiduciary accounts including client onboarding, account opening and maintenance, asset transfers, bill payment, principal and income accounting, discretionary distribution considerations, tax preparation and payments
- Assist in communication of trust activity to clients, beneficiaries, CPAs, attorneys, banks, money managers, insurance companies, and financial advisors
- Assist the Trust Officer in conducting initial and ongoing reviews of fiduciary accounts in conformance with all applicable laws, rules and regulations and assist in the preparation of reports for the Trust Administrative Committee for these accounts
- Provide an alternative source of service when Trust Officers are unavailable
- Support the administration team in ensuring fiduciary accounts are in compliance with all KYC/AML/BSA laws and regulations
- Open accounts on the trust system
Qualifications for trust associate
- Knowledge of the underlying nature of a client's estate plan through appropriate interface with clients, financial advisors and outside legal and tax advisors
- Preferably at least 3 years’ working experience in transfer agency and with project management experience
- Self- motivated and an exceptional team player with a high level of integrity and self-discipline
- Minimum of 5 years of work experience in Marketing or Financial Services
- Some familiarity with wealth advisory business a plus
- A good understanding of the fund industry
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Trust Associate Job Description
Job Description Example
Our company is growing rapidly and is hiring for a trust associate. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for trust associate
- Prepare materials for meetings and capture meeting minutes in an accurate, complete and professional manner
- Maintain client files, through organizing, scanning and filing
- Assist with responses to internal and external audit requests
- Additional duties as needed, such as assist with ordering supplies and special projects as assigned
- Daily review of transaction journals and cash reports
- Prepare same-day or future disbursement entries pursuant to requests and approvals
- Gathering of documentation related to new RE/UA holdings
- Monitoring and posting wire activity
- Receiving and timely filing of holding statements, including K-1s,and updating market values and tracking log based on these statements
- On-going compliance, regular reporting and monitoring of RE/UA portfolio
Qualifications for trust associate
- Strong technical knowledge in MS Office applications, specifically Excel
- Ability to consistently work with accuracy
- Affinity with numbers and risk analysis
- Pursuing an MBA or JD with Graduation Date between December 2016 or June 2017 required
- Experience with the rules and regulations governing trust companies preferred, , 12 CFR Part 9, state fiduciary laws, core concepts affecting fiduciary risk, prudent investor
- Work experience in Custody, Transfer Agency, Cash Transactions or Fund Accounting is required