Tour Coordinator Job Description
Tour coordinator
provides duties using outlook, word, excel including calendar/scheduling, travel and expenses, filing and covering heavy phones.
Tour Coordinator Duties & Responsibilities
To write an effective tour coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included tour coordinator job description templates that you can modify and use.
Sample responsibilities for this position include:
Ensure all final itinerary details are prepared and given to the group at least 4 weeks in advance of travel, having had many interim meetings over the year to develop the tour
Assist in the creation of new product lines
Initiate and facilitate marketing and sales efforts for growing the tour department and Special Events Department
Responsible for initiating the preparation of proposals
2 years of hospitality, catering or event planning experience
Knowledge of the Wine Industry
Working with the Company Manager, support new employees & artists by providing them with an orientation
Organize and follow up on activities related to immigration, worker’s compensation, group insurance, and social security as directed by the HR Department
Run and create customer reports
Maintain and update profit and loss models by account
Tour Coordinator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Tour Coordinator
List any licenses or certifications required by the position: TSA
Education for Tour Coordinator
Typically a job would require a certain level of education.
Employers hiring for the tour coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Marketing, Business, Education, Nursing, Hospitality, Communications, Tourism, Management, Human Resources, Associates
Skills for Tour Coordinator
Desired skills for tour coordinator include:
Excel
Hospitality industries
Microsoft Outlook
Travel
Word
Course offerings and campus activities
Excel and Access
Computers and software applications
DOT regulations and personnel compliance requirements
Hotel property management systems
Desired experience for tour coordinator includes:
Must be a flexible and gracious people-person, and able to handle a diverse group of people
Must be able to handle last minute changes and unexpected situations in a calm, collected manner
Fluency in English, spoken and written, is essential
Maintain and update presentations for sales group and management
Support sales team with mailings and other correspondence
Facilitate the loading of key pieces of information into systems
Tour Coordinator Examples
1
Tour Coordinator Job Description
Job Description Example
Our growing company is looking to fill the role of tour coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for tour coordinator
- Run account reports as requested by sales
- Liaison with customer service in resolving escalated matters
- Attend a “weekend working meeting” on site on a Friday and walk the tour route for the Sunday, noting any key hazards or risks along the tour route
- Coordinate site tours occurring on a Sunday and will be responsible for ensuring that the tour route is free of vehicles during the tour
- Will be responsible for conducting a brief health and safety briefing for all tour participants prior to each tour beginning
- Will support the tour team from Battersea Power Station Development Company, ensuring that all participants of the tour remain safe throughout
- Attend appropriate departmental meetings/briefings, any other relevant hotel meetings
- Entertainment and shore excursions for our eight ships
- Collaborate with other departments to enhance guest experience
- Manage a Customer’s needs from the moment a new Tour is agreed, through to the post tour follow up
Qualifications for tour coordinator
- Ability to organize and present information, views and concepts in a concise and understandable format
- Communication and acting talent
- Pineville, LA
- Indicate full time or part time on work experience
- Provide month/year for start and end dates on work experience
- Assists with patient care in emergency situations
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Tour Coordinator Job Description
Job Description Example
Our company is growing rapidly and is hiring for a tour coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for tour coordinator
- Use our existing contacts or source new accommodation, excursions & other tour elements
- Co-ordinate sporting fixtures to the relevant team standards / level of play
- Work closely with the Tour Manager to piece together a “once in a lifetime” trip for the team
- Negotiate rates with Suppliers & Ground Service agents
- Work with overseas suppliers and internal staff to ensure that all Health & Safety Audits are complete and accurate
- Financially take responsibility for checking & authorizing tour payments to suppliers, working within the tour budget
- Attend Fam Trips & Visits to Roadshows to keep Product Knowledge up to date & relevant
- Work closely with the Sales team to ensure that Tour requests are handed over accurately
- Support the Business Development team in researching potential new Sporting venues and to research competitor activity
- Receive and record incoming admissions documents and ensure they reach the appropriate person
Qualifications for tour coordinator
- Ability to gather and interpret data in situations where the information or problems are not overly difficult or complex
- Ability to set priorities, organize work, and select the appropriate method for processing the work
- Shiprock, NM
- Selectee will be subject to a probationary Investigation
- Excellent communication skills, both written and verbal good problem-solving abilities
- Based on the list of preferred medical providers, visit medical clinics and specialists in each city as required
3
Tour Coordinator Job Description
Job Description Example
Our growing company is looking to fill the role of tour coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for tour coordinator
- Coordinate and manage the Plant Tour Process from the initial request to clean up following the end of the event
- Oversee and manage tour/event-related vendors to ensure logistics are executed flawlessly, delivered on-time and within budget
- Maintain budgets for tour/event related activities throughout each calendar year
- Ability to source various vendors for a variety of tour/event related needs
- Responsible for set-up and preparation of media equipment (installation, set up, function, and training of users), conference room configurations and office furniture to meet event needs
- Manage conference room and meeting spaces within the facility
- Provide support to overall plant/department initiatives, goals, activities, and administrative tasks
- Coordinate internal and external business relations with professionalism
- Gather the information necessary for applications for funding for Tour Infrastructure equipment
- Track billing with internal project managers and administrative services, external suppliers
Qualifications for tour coordinator
- Must be fluent in written and spoken Spanish
- Certificate in tourism, production management, human resources or administration
- Fluency in English, spoken and written, essential
- Must be recommended for Front of House on the Gallup FSI
- Develop a comprehensive campus visit experience that is targeted towards the prospective student and family audience
- Minimum one year experience in hotel environment (ideally in Sales, Reservations, Conference Service or Front Office)
4
Tour Coordinator Job Description
Job Description Example
Our growing company is hiring for a tour coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for tour coordinator
- Ensure the layout of various documents with efficiency and skill
- Update various tools to allow better project tracking
- Participate in various administrative tasks
- Bachelor's degree plus 2 years of hospitality, sales, marketing, public relations, or communications experience reflecting increasing levels of responsibility
- Reply and confirm Wholesaler requests (Tour and FIT) within 24 hours
- Build and Maintain group masters in Property Manager
- Input weekly block space from wholesalers into Property Manager (Tour and FIT’s)
- Check weekly configurable reports to ensure accurate group block
- Input monthly Tour Performance for wholesale companies sending sales reports
- Maintain a professional working relationship with tour companies
Qualifications for tour coordinator
- 1 year of customer service and/or reporting experience required
- Background in accounting or finance is an asset
- Able to multi-task and work under deadlines
- Knowledge of role, functions, and responsibilities of clinical support services
- Physical and intellectual capacity to satisfactorily perform assigned duties
- Ability to successfully collaborate with all members of the interdisciplinary team
5
Tour Coordinator Job Description
Job Description Example
Our growing company is hiring for a tour coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for tour coordinator
- Assist in maintaining and reconciling all accounting records and billing functions related to airline travel, rental car and hotel usage
- Must be able to multi-task and maintain a detailed and organized filing system for all travel related documents
- Build of tour rates and blocks in Property Manager based on season (summer / winter)
- Assist Group Services and Tour Dining department in high summer season
- Attend hotel functions as necessary - FAM’s, SITE’s
- Review contracts to ensure Group and FIT blocks are accurate
- Ensure promotions are valid, confirmed and built at time of booking
- Follow up with Sales to ensure all contractual and promotional offers are accurate
- Perform reservation duties, as necessary
- Responsible for identifying, contacting and booking logistics for the successful production of any assigned project
Qualifications for tour coordinator
- An energetic self-starter with positive outlook and go-getter attitude
- Must be computer, smartphone and online savvy
- Flexibility with work assignments and Tour of Duty
- Ability to direct staff in medical emergencies Psychiatric emergencies
- Assist with competency development of staff
- Evidence of critical thinking ability to problem solve