Support & Admin Job Description
Support & Admin Duties & Responsibilities
To write an effective support & admin job description, begin by listing detailed duties, responsibilities and expectations. We have included support & admin job description templates that you can modify and use.
Sample responsibilities for this position include:
Support & Admin Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Support & Admin
List any licenses or certifications required by the position: W-9, MCP, MCSE, IAT, OEM, II, CSWF, JST, CFA, FSSC
Education for Support & Admin
Typically a job would require a certain level of education.
Employers hiring for the support & admin job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and High School Degree in Health, Medical Office Assistant, Medical Assistant, Education, Healthcare, Communication, Business, Associates, Management, Faculty
Skills for Support & Admin
Desired skills for support & admin include:
Desired experience for support & admin includes:
Support & Admin Examples
Support & Admin Job Description
- Follow up letters, correspondences, internal external
- Maintain courier records and arrange shipment of docs
- Maintain contact with facility management
- Backup Executive Assistant
- Supports team members in terms of administrative tasks varying from but not limited to travel arrangements, documents preparation
- Carries out office related tasks such as cargo follow-up etc
- To support the daily needs of the office
- Ensure the efficient management of the office facilities and services
- Organize facilities for meetings, workshops, training and other events
- Takes ownership of issues and follow though issues until completed
- Must be able to collect, analyze and present data wisely and able to adapt your position when presented with new information
- Prefer experience with Database query and SQL database
- High level of Excel knowledge to 'Intermediate' level pivot tables
- This position would suit an experienced career PA wanting to work in a busy corporate environment
- Experience in dealing with senior level management
- Able to work independently and proactively by demonstrating initiative to team tasks, supporting other team members
Support & Admin Job Description
- Assist management in obtaining work permits for expatriates and other immigration issues
- Processing business permits on a timely basis and fire certificates
- Liaising with the local public health inspectors and fire brigade officers for inspections required for granting business permits
- Ensuring compliance with local statutory bodies for business permits and certificates
- Liaising with the main clients and clearing Agents as assigned by management
- Make timely applications for LPOs & Rebate documentation to local authorities
- Maintain a sound follow of LPOs & Rebates for management
- Assist in the handling of imports and exports project material & equipment for both temporary and permanent cases
- Demonstrate ability to maintain confidentiality & exercise discretion with respect to sensitive matters
- Carry out other duties as may from time to time be assigned by management
- Successful candidate will possess a positive attitude, demonstrate a willingness to ask pertinent questions, and be an active learner
- Must possess a high degree of proficiency in MS office applications including Word, Excel, Powerpoint and Microsoft Outlook
- Basic knowledge of PC word processing, spreadsheet, and database applications
- Understanding of desktop operating systems
- 5+ years of Information Technology experience in the area of desktop/helpdesk support
- Windows 7, Apple - OS X
Support & Admin Job Description
- You will manage relationships with relevant PC vendors for hardware and software needs, as required
- Monitor ‘On Hold/Open Call’ reports and make corrections as needed
- Procuring outside resources
- Rental equipment procurement
- Point of Contact for all suppression area support
- Assist with organising the diary of the Executives in a professional and efficient way, taking into account changing priorities
- Responsible for ensuring that the Executives are well-prepared for meetings with any necessary travel arrangements, documentation, and background information
- Proactively liaise with parties to meetings to confirm details and check attendance
- Supports executive and broader team in scheduling and coordinating events, managing calendars
- Arrange meeting logistics to cover all needs, , meeting space, catering, audio/visual needs
- Must have solid computer skills and be extremely organized
- Minimum educational qualifications are Diploma of Business Administration
- 5 Years of experience in the field of Administration or any business related field
- Computer Literate at a proficient level
- Knowledge of principles and techniques of administrative management
- Knowledge of general bookkeeping
Support & Admin Job Description
- Maintain employee files (with accurate documentation of discipline, offer letters, termination letters, Employee Change Forms, new hire paperwork, vacation requests)
- Administer calendars for Managers by supporting with their scheduling through assessment of meeting invitations
- Handle diversified duties
- Heavy data entry and typing
- Dealing with clients/customers daily and reporting any concerns regarding their contract fulfillment
- Support the group with updating spread sheets, clients contracts, agreements
- Provide administrative service to the whole Compliance team including diaries, travel arrangements, expense processing/reconciliation and meeting planning cover support to PA to the head of Department
- Prepare purchase requisitions relating to finance matters or some departments who do not have access in creating PRs
- Date stamp all invoices and vendor correspondence
- Collect required signatures for all non PO invoices – this activity may entail tracking individuals to obtain signature to authorize payment
- Proactive mindset with ability to identify and implement opportunities to improve team productivity
- Live and breathe company values
- Matric plus customer service experience
- Strong solid accurate typing/data entry skills
- Proficient with Microsoft Office - mainly word and excel
- Strong communication skills - organizational skills and attention to details
Support & Admin Job Description
- Travel arrangements (cooperation with travel agency – flights, hotels, cars, route optimization and assessment, rebooking)
- Processing of orders via fax or emails ensuring high levels of accuracy at all times
- Log all returned verification forms in ACCESS database and produce weekly summary of distributor and CIPS performance for staff
- Produce weekly DND (Do Not Deliver) lists
- Process monthly comparison of Sentinel – SMC –Sunday Select –El Sentinel subscribers
- Process requested stops for gated/HOA non-delivery areas
- Produce counts and address lists for community
- Produce weekly CDAT file to pay fees to CIPs
- Reconcile MG2 orders with DSI on daily basis
- Research un-reconciled MG2 orders
- 8 years of experience in an administrative/clerical/support specialist role, producing documents without error
- Receive and log guests in and out of a facility
- Very strong PC proficiency
- Candidates must pass a drug screen and background check
- Office experience in a warehouse environment is preferred
- Required Skills/Domain Knowledge