Receptionist / Admin Job Description
Receptionist / Admin Duties & Responsibilities
To write an effective receptionist / admin job description, begin by listing detailed duties, responsibilities and expectations. We have included receptionist / admin job description templates that you can modify and use.
Sample responsibilities for this position include:
Receptionist / Admin Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Receptionist / Admin
List any licenses or certifications required by the position: EE, CPR, HR
Education for Receptionist / Admin
Typically a job would require a certain level of education.
Employers hiring for the receptionist / admin job most commonly would prefer for their future employee to have a relevant degree such as High School and Collage Degree in Education, Business, General Education, Management, Associates, Administration, Administrative Assistant, Business/Administration, Human Resources, Office Management
Skills for Receptionist / Admin
Desired skills for receptionist / admin include:
Desired experience for receptionist / admin includes:
Receptionist / Admin Examples
Receptionist / Admin Job Description
- Meet and greet customers in a professional manner
- Take thorough messages, indicating the callers first and last name, company name if applicable, the time and the message the caller wishes to leave
- Provide basic information to callers who have general inquires
- Assist with filing duties and other administrative tasks as needed
- Prepare sales and service gas tickets for the Accounting Department
- Serve as a backup to the Sales Department Cashier
- Assist the General Manager with various clerical duties as needed
- Be friendly, professional, courteous and efficient when working with all customers and employees
- Answer, screen and transfer inbound phone
- Greet visitors/customers and handle inquiries
- Able to have a high level of accuracy and detail
- Open/sort/distribute mail
- Assist with FedEx, UPS, USPS
- Associate's Degree (minimal) is required
- Provide limited administrative support to members of the executive team to include but not limited to, coordinating meetings
- Two (2) years experience as a secretary or administrative assistant
Receptionist / Admin Job Description
- Works in the reception area, accepts incoming calls on behalf of the supported group and has the ability to respond to general questions and inquiries
- Responding to applications for open positions
- Keeping all HR information confidential
- Setting up interviews with hiring managers
- Filing of HR documents
- Answers phones and HR questions from employees
- Support Management Security Accountabilities and Responsibilities
- Execute all security measures for the facilities relating to Visitors
- Good Manufacturing Process are being Followed
- Coordinating and Arrange meals for onsite meetings
- Ability to handle moderate assignments under general supervision
- Excellent oral and written communications skills and organizational skills
- Ability to be punctual for work and meetings
- Ability to understand and follow posted work rules and procedures
- Ability to use personal computers and associated software applications
- 3 years college major in English or related field
Receptionist / Admin Job Description
- Receive and process inbound and out bound mail and packages
- Maintain Communication Boards throughout the facility
- Provide assistance to members in person and on the phone – balance information, telephone transfers
- Maintain supply of Brookhollow cards (birthday, sympathy, congratulations, get well, ) for commercial team to use
- Empty blue bag after daily courier run
- Greet visitors in person and/or on the phone
- Greet persons entering establishment, determine nature and purpose of visit, monitoring sign-in log, and direct or escort them to specific destinations
- Sort mai
- Attending to internal external customers in a timely and professionally manner
- Incoming calls -Directs all incoming calls to corresponding department or employee
- Hospitable and Friendly
- Patient and Efficient, detailed oriented
- Must have a minimum of one to two (1-2) years answering a multi-line phone system, administrative support, or related experience preferably in a customer service or financial services environment
- Must have experience working with a multi-line phone system and other basis office equipment
- Must be able to type 35 wpm accurately and have a basic knowledge of computers
- Bilingual in Spanish perfered
Receptionist / Admin Job Description
- Yosemite Conference room -Stocks supplies and refrigerator
- Reports & Lists -Distributes new hire, transfer & term lists
- Other Duties - Offers clerical assistance to Ontario Activity Committee, Employee Committee and other Departments as needed and / or requested
- Collects and distributes messages and assists with mail distribution shipping
- Coordinate all internal communication (phones, PA System, two-way radios)
- Monitor alarm systems (burglar alarm, fire alarm, panic alarms, ) and dispatches Safety & Security and/or
- Emergency Medical Services (EMS) as needed
- Coordinate emergency response procedures including evacuations
- Maintain checklists, logs, and filing systems
- Process inbound/outbound mail
- Must be able to sit for long periods of time while operating the phone system and related activities
- Present a positive attitude and professional appearance
- Proficiency with the Microsoft Office Suite to include Outlook, PowerPoint, Excel, Word
- Ability to key 55 wpm
- Ability to be flexible and work as a team member
- Previous administrative experience preferred or Associate degree preferred
Receptionist / Admin Job Description
- Correspondence and administrative support
- Maintain postage machine, refill postage, order and maintain additional supplies
- Overall management of the reception area and meeting rooms, ensuring these areas are impeccable at all times and booked meetings run to schedule
- Politely greet guests and visitors coming into the office
- Answer multiple telephone lines and properly answer, transfer, or take messages in a professional and pleasant manner
- Answer inquiries and provide clear and concise information such as company address, directions to the company location, company website, business leader contacts, and other related business information
- Organize and prioritize large volumes of informational data and creates / delivers meaningful reports with proper historical tracking through completion
- Manage mail and courier services, including the proper handling, sorting, and distribution of mail and courier packages
- Maintain and update the company directory and desk/name plan and allocation reports for the Fort Lauderdale office
- Control, monitor, and maintain secured access into office workspaces
- Basic math skills including ability to calculate figures such as discounts, interest, commissions
- Minimum 2 years of experience required as an administrative assistant/ receptionist
- Proficiency in MS Office (Excel and Word are required)
- Flexible attitude towards shared duties
- Business administration diploma (preferable)
- Ability to write general correspondence