Purchase Ledger Clerk Job Description
Purchase ledger clerk
provides accurate Word, Excel and Power Point support by composing and/or editing a variety of documents, spreadsheets and presentations.
Purchase Ledger Clerk Duties & Responsibilities
To write an effective purchase ledger clerk job description, begin by listing detailed duties, responsibilities and expectations. We have included purchase ledger clerk job description templates that you can modify and use.
Sample responsibilities for this position include:
Support and cover the reporting process at month end, by use of excel
Processing purchase invoices accurately and in a timely manner
Being the main point of contact for the accounts allocated to you
Resolving daily queries
Clearing / understanding any creditors over 60 days
Ensuring any debit balances are understood and kept to a minimum
Producing monthly statement reconciliations to audit standard
Purchasing card processing / reconciliation
Producing aged creditor reports
Half year end / year end reporting
Purchase Ledger Clerk Qualifications
Qualifications for a job description may include education, certification, and experience.
Education for Purchase Ledger Clerk
Typically a job would require a certain level of education.
Skills for Purchase Ledger Clerk
Desired skills for purchase ledger clerk include:
Excel
Microsoft Word / Excel / Outlook
DDS system advantageous
Microsoft Excel
Spreadsheets and previous purchase ledger experience
Treatment of VAT in relation to purchase invoices
Coins
Excel and Outlook and basic v-lookups
Excel and Outlook and vlookups
MS Office especially Excel
Desired experience for purchase ledger clerk includes:
Post / filing as necessary
Posting of purchase invoices
Assistance with preparation of payment runs
Dealing with customers, both externally and internally
Coding expenses
Handling Queries
Purchase Ledger Clerk Examples
1
Purchase Ledger Clerk Job Description
Job Description Example
Our innovative and growing company is hiring for a purchase ledger clerk. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for purchase ledger clerk
- Generously discounted pet treatments and pet food
- Delivering Service Level Agreements with key internal/external stakeholders
- Managing email, telephone and postal contact, responding to queries in a timely manner
- Reconciliation of key supplier accounts
- Resolution of accounts in a Debit Balance
- Resolve invoice queries with suppliers
- Verification of new/amended supplier bank details
- Presenting issues or concerns to the Accounts Payable Supervisor
- Work with other team managers within the Finance Service Centre to provide support and cover as required
- Provide training and support for Maximo Users
Qualifications for purchase ledger clerk
- Create and maintain new supplier account requests through the SAS system
- Liaise with branch, commercial and head office functions to resolve queries relating to supplier account creation
- Open, prep and scan received documents
- Verification of documents on to OCR
- Create and maintain supplier information ensuring supplier details are recorded accurately on the purchase ledger system
- Process copy invoices onto the system, in line with department procedures
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Purchase Ledger Clerk Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of purchase ledger clerk. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for purchase ledger clerk
- A’ Levels or equivalent qualifications
- Email allocation reports
- Investigate failed idocs
- Additional adhoc tasks
- Process non edi invoices
- Process manual debit notes
- The reconciliation of creditor accounts and bank statements
- Balance sheet reconciliation of all purchase ledger control accounts, resolve any balance differences
- Prioritisation and processing of BACS and Cheque runs in line with set deadlines
- Identifying cash book entries, locating invoice entry to offset against and investigating any anomalies
Qualifications for purchase ledger clerk
- Processing pro-forma invoices
- Processing foreign payments
- Payments forecasting and reconciliation of reports month end reports
- Identifying and amending invoices coded via the nominal ledger to non-VAT cost accounts
- Supporting and covering all areas of the purchase ledger function including PLOW and supplier reconciliations functions
- Meeting personal objectives and team targets
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Purchase Ledger Clerk Job Description
Job Description Example
Our innovative and growing company is looking for a purchase ledger clerk. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for purchase ledger clerk
- Assist Management Accountant and other members of the Finance team with general day to day tasks
- Dealing with queries from external customers suppliers
- Dealing with queries from internal customers other departments
- Allocation of all cheque and direct debit payments
- All other tasks as required within the accounts payable team
- Import prices into database
- Management of SOA claims with suppliers
- Accurately maintain the Purchase Ledger
- Any other duties reasonably associated with your role
- Match invoices to orders and resolve queries with suppliers and internal stakeholders
Qualifications for purchase ledger clerk
- Query management both internally and with suppliers
- Monitoring and housekeeping of purchase order system
- Monthly statement reconciliations
- Cover for sales ledger invoicing
- Responsible for purchase order/late invoice accruals at month end
- Additional assistance where necessary within team
4
Purchase Ledger Clerk Job Description
Job Description Example
Our innovative and growing company is hiring for a purchase ledger clerk. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for purchase ledger clerk
- Matching and posting high-value invoices within a fast-paced environment
- Liaising with Suppliers, Stores, Distribution Centres and other operational colleagues within our Support Office for invoice queries
- You will be working with an allocated number of Suppliers and covering for colleagues’ holidays and sick as part of a buddy scheme
- Raising returns/credit claims for suppliers
- Supplier statement reconciliations to GRNI (Goods received not invoiced)
- Additional ad hoc duties relating to the accounts payable function
- Submit supplier payments for approval within relevant payment terms
- Month end tasks
- Ensure unallocated payments are kept to a minimum
- Data entry and accounts payable administrative duties
Qualifications for purchase ledger clerk
- You’ll have the ability to meet tight deadlines and work well under pressure
- You’ll have excellent communication skills, both verbally and written
- To liaise/support all departments within the business through the purchase process
- Confident, enthusiastic individual with the ability to manage relationships with suppliers and internal contacts and continually exceed expectations
- Must be capable of working with attention to detail, accurately and diligently to agreed time scales
- Tasks and project work
5
Purchase Ledger Clerk Job Description
Job Description Example
Our company is growing rapidly and is looking for a purchase ledger clerk. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for purchase ledger clerk
- Validation of data transferred from JDE to SAP
- A’ Levels and minimum grade ‘B’ GCSEs in Maths and English
- Accounts experience working with JDE or SAP desirable but not essential
- Processing purchase ledger invoicing and expenses and making sure that invoices are correctly matched to the purchase orders, as required
- Generating payment runs
- Check all invoices received and ensure that they match accurately with purchase orders
- Process all purchase invoices accurately and within deadlines
- Ensure that all filing systems and other records are maintained accurately and efficiently
- Deal with all telephone calls in a friendly, efficient and professional manner
- Deal with all internal staff in a friendly, efficient and professional manner
Qualifications for purchase ledger clerk
- Cover for purchase ledger payment runs
- Unallocated cash
- Assist where necessary within team
- Minimum of 3-5 years practical experience preferred
- It is essential you have previous experience of working within a Purchase Ledger role
- Having previous knowledge of the SAP accounting system is preferable but not essential