Procurement Support Job Description
Procurement Support Duties & Responsibilities
To write an effective procurement support job description, begin by listing detailed duties, responsibilities and expectations. We have included procurement support job description templates that you can modify and use.
Sample responsibilities for this position include:
Procurement Support Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Procurement Support
List any licenses or certifications required by the position: SAP, PMP, ITIL, GCPA, IAM, IAT
Education for Procurement Support
Typically a job would require a certain level of education.
Employers hiring for the procurement support job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Business, Engineering, Finance, Business/Administration, Education, Accounting, Supply Chain Management, Economics, Management, Computer Science
Skills for Procurement Support
Desired skills for procurement support include:
Desired experience for procurement support includes:
Procurement Support Examples
Procurement Support Job Description
- Prepare and participate in program meetings
- Track and report Operations Planning Goal status and Program Performance Metrics
- Review/comment/track documentation thru completion
- Assist with developing, maintaining, and any other associated support as required for disseminating Aviation Weather information via the internet site
- Work with the Client branding organization during development and maintenance of the Aviation Weather internet site to ensure its compliance
- Prepare financial status documentation including charts, briefings, and progress reports
- Prepare financial status documentation and participate in Internal Program Reviews and Group Reviews
- Calculate project costs and relate those costs to current and future budgets
- Support program management on each formal budget review cycle, including tracking of budget, financial activities, and status of each project budget across fiscal years, authorizations, appropriations, and expenditures
- Develop annual program travel plans, reconcile and revise plans against actual travel expenditures, and prepare status and affordability reports
- Knowledge of business processes and IT concepts
- Experience with giving presentations and compiling training documents
- Analyze planned activities and identify critical paths across implementation activities
- Develop and maintain spend plans
- Provide FMS funding reports for the reconciliation of PA’s and PR’s for accountability and reporting
- Create and route PR’s for funding program activities
Procurement Support Job Description
- Assist with the development and review of independent government cost estimates such as construction contracts at implementation sites
- Support development of statements of work
- Perform qualitative and quantitative reviews of prime contractor proposals
- Manage and own the Contract database to ensure that all supplier contracts are up to date and electronic and paper copies are stored appropriately
- Provide concise, accurate and prompt solutions to all Enterprise Procurement enquires, via telephone and e-mail
- Respond or acknowledge e-mail enquiries within 24 service level agreement
- Actively contribute to a team atmosphere
- Invest in personal career development plans
- Allocate volumes and suppliers to markets from Nestrade parent contracts
- Prepare price fixations with suppliers
- Initiative, willingness to ask questions, and drive solutions within work
- Understanding of Vendor Set Ups, Vendor Outline Agreements, and Co-pack set ups in SAP helpful
- Accounts payable, receivable background helpful
- Recognised technical qualification
- Preferrably experienced in procurement (not a must)
- Link hedge results to physical supply contracts
Procurement Support Job Description
- Freight / Transport
- Understand technology and adhere to purchasing policies and procedure
- Point business units to the appropriate buying channels or necessary points of contact
- Understand approval processes and directing buyers to the appropriate contacts
- Coach on the application of a specific procurement system and teach others how to use advanced technologies and tools for a specific procurement system
- Provide superior customer service and assists with any issues business units might have with any of the existing buying channel
- Escalate any issues to management for resolution
- Participate in process documentation and continuous improvement
- Implement reporting metrics tracking key departmental KPI's
- Track orders and confirm system lead times, delivery dates, and costs within system
- Ability to work in an international and complex environment
- An open mind to international mobility
- Demonstrated business analytical and problem-solving skills with keen attention to detail, the ability to structure an approach to work
- 4 years minimum procurement experience - contract requirement
- Work with asset management resource as needed to triage support requests for asset management activities
- Provide spot buy support for all IT purchases
Procurement Support Job Description
- Act as a SME, understanding required processes and key points of contact within the organization and procurement systems
- Payment 1 – Deliverable 1 - 5% (1 month after signing contract)
- Payment 2 – Deliverable 4 - 5% (2 months after signing contract)
- Payment 7 – Deliverables 10 – 10% (7 months after signing contract)
- Payment 8 – Deliverables 9 and 11 - 10% (8 months after signing contract)
- Prioritize requirements, highlight any missing information and risks to business and challenge for clarification in time
- Maintain various Procurement systems and processes such as but not limited to – SAP, SAP Sourcing, GEP
- Serve as a liaison for common initiatives that the various teams within the Procurement CoE have launched
- Ensure the historic spend data is maintained and appropriately stored to ensure audit and functional requirements for data retention and protection are met
- To procure material on time to ensure production flow is maintained at all times
- Procurement Process Knowledge – Demonstrates an understanding of relevant procurement processes (e.g., category management, strategic sourcing, contract management, purchasing)
- Budget and Finance – Demonstrates an understanding of budgetary and financial functions, processes, timelines, constraints, and how each impacts or enables the procurement process (including annual cycles, budget initiatives, and finance activities)
- Prioritization and Workload Management – Demonstrates the ability to manage multiple activities / projects simultaneously
- Issue Resolution and Problem Solving – Demonstrates the ability to analyze problems, identify and consider potential solutions, and make timely recommendations
- Continuous Improvement – Collaborates with internal and external stakeholders to evaluate current business processes to streamline / remove inefficiencies
- Oral and Written Communication – Communicates clearly and adapts style to suit audience requirements (both, in verbal and written form)
Procurement Support Job Description
- May provide administrative and clerical support specifically related to supply chain and procurement department activities
- Maintains information on computer systems
- May develop and maintain resources for assigned commodity items
- Prepares standard requests for quotation
- Develops and establishes relationships with assigned customer(s) to maintain a high level of satisfaction
- Will serve as the primary interface for SAIC with assigned customer(s), and will regularly visit as needs arise to address concerns and/or attend status meetings
- Ensuring the supply of material at the optimum cost and time
- Thorough knowledge on purchase process
- Providing support to both the OEM Channel and Procurement organizations
- Managing the day to day relationship with our OEM Channel Partners
- Experience with general and technology specific procurement processes, purchasing and procurement operations
- Experience with Ariba and SAP technologies
- Understanding of technology procurement and purchasing
- Bachelor’s Degree, preferably in business or other relevant discipline
- 3+ years of Procurement or professional experience
- A recognized qualification in procurement would be considered an asset