Parts Coordinator Job Description
Parts Coordinator Duties & Responsibilities
To write an effective parts coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included parts coordinator job description templates that you can modify and use.
Sample responsibilities for this position include:
Parts Coordinator Qualifications
Qualifications for a job description may include education, certification, and experience.
Education for Parts Coordinator
Typically a job would require a certain level of education.
Employers hiring for the parts coordinator job most commonly would prefer for their future employee to have a relevant degree such as High School and Associate Degree in Technical, Education, General Education, Business, Associates, Engineering, Marketing, Business/Management, Business/Administration, Science
Skills for Parts Coordinator
Desired skills for parts coordinator include:
Desired experience for parts coordinator includes:
Parts Coordinator Examples
Parts Coordinator Job Description
- Updating maintenance records
- Managing files for maintenance
- Establish inventory controls (Item management in CMMS, Min/Max Levels, Cycle Counts, usage reports)
- Keep needed spare parts documentation available and updated
- Develops and maintains relationships with current potential vendors to build long term connections
- Monitor back order report daily
- Utilize PartSpy whenever possible to minimize parts costs
- Supervise the Parts Runner position
- Provide customers with prompt, friendly, customer service
- Processing surplus part requests
- Mechanic knowledge is preferred
- Ability to work flexible schedules including shift work, weekends, holidays and in different locations
- A minimum of 2 years administrative experience is required
- 1 years’ trucking or parts experience is preferred
- General understanding of production practices, preferably in a cGMP environment
- Proficient with MS Office tools, including Excel
Parts Coordinator Job Description
- Issuing parts to receiving plant via computer system
- Package parts for shipment
- Shipping parts to receiving plant
- Recording transactions
- Inventorying physical cycle counts
- Tagging and stocking parts received
- Work with mechanics, parts room personnel and managers to identify obsolete and surplus items
- Adjust part locations as needed
- Consolidate inventory for ease of finding parts
- Update inventory locations via computer system
- Knowledge of Canvas/CREO Software
- Minimum 1 year of Parts Authoring or Parts Coordinating experience in ArborText Content Manager (ACM)
- Experience with a computer based inventory control system required
- Experience handling technical equipment
- Associates degree in business or technical discipline is preferred
- Any combination equivalent to graduation from high school
Parts Coordinator Job Description
- Communicate with various Department personnel, customer departments and others to provide and receive information, resolve questions and issues, and coordinate activities with Lead Warehouse Coordinator and/or Supervisor
- Help maintain a clean and orderly parts room
- Inventory control to prevent stock outs
- Utilize Parts-room Scorecard to drive R&M performance
- Selected candidate will Cross-Train to backfill other Maintenance
- Maintain inventory control system, including updating computer and assist with audits conducted by Company auditors
- May be requested to assist in the training or cross train other individuals in the office
- Receives parts from Troy including verifying with packing slips, matching parts invoices with purchase orders and packing slips
- Assist with replenishment of truck inventories and handle parts transfers to other Hobart Branches
- Various dispatching duties and shipping and receiving of products
- Prior experience in the HVAC industry is preferred
- General knowledge of warehouse operations, procedures, equipment and terminology
- Shipping and receiving procedures
- Operation of a forklift
- One to two years experience working in shipping and receiving or parts Must maintain a valid Driver's license and CDL as needed
- Ability to read, write and speak proficiently
Parts Coordinator Job Description
- Empty the trash, to maintain cleanliness of parts room
- Deliver product to customer locations routinely
- Put away product in proper place at customer sites
- Count inventory at customer site as needed
- Provide product replenishment data to Customer Service as needed
- Provide customer service at customer site
- Assist as needed in shipping/receiving, including, picking and packing of parts
- Customer Service for walk in customers
- Ability to pace with workload
- Operate shipping manifest systems
- Extensive knowledge of engineering and parts information databases
- Ability to conduct oneself in accordance with Company policies
- Must be reliable and punctual and able to work with little supervision
- Must be proficient using computers & software programs such as SAP, CMMS, MS Word, Excel, Outlook, Explorer
- Knowledge of the Avantis inventory software or equivalent is highly preferred
- Ability to work with people of diverse backgrounds and experience levels
Parts Coordinator Job Description
- Ability to use/operate and navigate basic computer programs
- Responsible for returning all unused parts within 30 days of receipt
- Maintains a safe, neat and organized work area
- Properly package parts for shipment to technicians
- Package and ship parts to original equipment suppliers for warranty credit, outside facilities
- Communicate between shifts the status of active parts requisitions and orders, other assigned projects
- Schedule transmission picks to support new model build program
- Schedule other pick requests (Dyno, other plants, development) as appropriate
- Ensure the crib processes are followed to provide high quality service to the customer
- Interface with PPM, Engineering, New Build, FMS, Gear Lab, Dyno, NDE, SQE, Building Maintenance and other departments to continuously provide great service and/or resolve issues in a timely manner
- Dynamic, self-starter, proactive
- Ability to work in a team environment and coordinate with internal and external associates
- General lifting of parts (up to 40-50 lbs.) may be required as a daily job task
- Maintains a safe and clean work environment while following departmental process and procedures, relying on judgement and experience to plan and accomplish goals
- A High School Degree or GED is required in order to express complex thoughts clearly in writing, perform calculations, keep complex records, and/or deal effectively with other people
- Must have dependable transportation that can be used for deliveries