Operations & Administration Job Description
Operations & administration
provides a working investigation of reconciled positions between front office and back office systems to facilitate resolution of breaks with relevant internal teams.
Operations & Administration Duties & Responsibilities
To write an effective operations & administration job description, begin by listing detailed duties, responsibilities and expectations. We have included operations & administration job description templates that you can modify and use.
Sample responsibilities for this position include:
Facilitate departmental service migrations for Firm business acquisitions and divestitures
Partner with division management to create and implement departmental best practices
Foster development of quality assurance programs to promote alignment across departments
Enhance client experience through focused branding and broadened client engagement
Collaborate with departments on external benchmarking assessments
Responsible for the Counterparty Reconciliation process which covers a client to counterparty position reconciliation valuation MTM comparison
Serve as a resource for branch management with policy/procedure questions and backroom operations issues
Act as day to day manager of LCD Analyst
Includes people management responsibilities including performance management, mentoring, coaching team budget responsibilities
Data Audit Production and Distribution
Operations & Administration Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Operations & Administration
List any licenses or certifications required by the position: BLS, HBM, CEP, AHA, GIAC, CISSP, PMP, V3, ITIL, TIA
Education for Operations & Administration
Typically a job would require a certain level of education.
Employers hiring for the operations & administration job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Business, Business/Administration, Finance, Management, Accounting, Administration, Technical, Graduate, Computer Science
Skills for Operations & Administration
Desired skills for operations & administration include:
Microsoft Office Suite
Ally systems
Application of concepts
Aspects of MS Office
Client information systems
Direct experience working with cloud
Docker
Especially Outlook
Excel
General/standard office and administrative procedures and methods
Desired experience for operations & administration includes:
Position will provide guidance and oversight to non-routine circumstances and will have designated authority within assigned limits
Problem resolution involves judgment in applying or adapting procedures to address situations searching for precedents or opportunities for continuous improvement
Requires industry-specific courses to serve as primary or back-up HIFC Branch Manager
Or Investment Funds in Canada AND the Branch Manager Course offered by CSI or IFIC
Aware of and understands how own area of the business performs (e.g., is profitable, conserves costs)
Current knowledge of C, C++, Java, JavaScript, OO system design, UNIX, connectivity
Operations & Administration Examples
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Operations & Administration Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of operations & administration. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for operations & administration
- Data Mass Upload Coordination
- Serves as operational subject matter expert representing sales channel needs with vendor supported and internal compensation systems
- Manage key overhead accounts for Salaries, T&E, Temps, Overtime for overhead budgets for SPR & Marketing, work with International Finance for follow-up on International variances as required
- Review monthly overhead reports
- Primary point of contact with specific corporate departments as need to support marketing and distribution group , including Facilities, IT, Telecommunications, Reprographics, Finance and People & Organization
- Lead all domestic relocations & office space requirements on day to day basis for the marketing and distribution group, and review & support international office space moves, restructures & other as required
- Partner with President of international marketing to manage international summits and budgets
- In collaboration with the Faculty Director and the Executive Director, sets strategic objectives for the Center
- Responsible for the key operational functions of the Center
- Maintains applications and renewal of licenses, permits and work visas as necessary to ensure the Center remains in compliance with the Dubai Health Care City (DHCC)
Qualifications for operations & administration
- Ability to set a wage budget that allows for strategic recruitment, retention, training and development over and above normal operating store wage/staffing needs
- Ability to budget appropriate store staffing allocations by volume tier and then manage them, ensuring appropriate customer service execution, and to achieve required sales per hour benchmarks
- Ability to design metrics and reporting to monitor employee productivity trends and loss prevention
- Ability to design metrics or reporting to monitor variety of store expense trends
- Ability to manage Ops/Admin related Retail division “risks” (PCI, Labor Law)
- Ability to direct or recommend process, procedures or policy changes to VPSO, other various corporate departments
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Operations & Administration Job Description
Job Description Example
Our company is hiring for an operations & administration. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for operations & administration
- Ensures compliance with evacuation and safety policies and procedures
- Processes college (non-departmental) gifts and assists departments with their process as needed
- Manages annual giving financial process
- Prepares development financial and gift reports to Senior Director of Development, Assistant Dean of Business-Finance, and the Dean
- Generates Raiser’s Edge reports and prepares College acknowledgement letters
- Manages budget in each unit
- Performs payroll activities
- Expert knowledge and support is critical in the operation and maintenance of the network when performing systems administration, systems maintenance, expansion and upgrades, software support, and support for local interfaces and interconnections
- Updating to new system software and configurations, support on current systems by tuning performance, and working with the Cyber Security team to ensure that all updates to these accredited systems are applied
- Working in an integrated team at the customer site
Qualifications for operations & administration
- Familiarity of POS solutions (Micros a plus)
- Accounting or financial services industry experience a plus
- Excellent verbal and written communication skills and comfortable working with all levels and cross functionally
- Proven proficiency in problem resolution and demonstrates initiative/self-starter
- Must follow documented procedures however must also have an ability to propose a plan or approach where procedure is undefined or may need to be updated
- Ability to articulate key points clearly and succinctly in group meetings 1-to-1
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Operations & Administration Job Description
Job Description Example
Our growing company is looking for an operations & administration. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for operations & administration
- Ensure RTSC and subcontractor employees receive adequate Operational Support via functional staff
- Ensure task order compliance with all contractual requirements and deliverables in the form of reports, databases, and briefings
- Coordinate and manage administrative activities for all contractor and subcontractor personnel by providing direction and guidance to Program Management Officers
- Complete administrative tasks any other responsibilities tasked by the Program Manager
- Assist in the development of personnel policies and accountability
- Assist the PM in creating, maintaining and delivering to the TOR and COR all required reports
- Manage/support and provide oversight of the movement of personnel and equipment throughout the area of operation via air and grounds assets within Afghanistan battlefield tracking
- Manage/support employees arriving/departing country via military (MILAIR) or commercial aircraft
- Maintain constant threat situational awareness through the review of classified and unclassified reports
- Manage the processing of visas and work permits required to ensure the program is in compliance with the Bilateral Security Agreement (BSA) and Status of Forces Agreement (SOFA)
Qualifications for operations & administration
- Provide leadership for the management and implementation of special projects and client integrations
- Document and share best practices and participate in efforts to documents and strengthen internal controls and improve data and service quality
- Work closely with Account Directors to ensure ongoing compliance with KPIs and SLAs
- Work closely with management and staff to ensure all processes and playbooks continually reflect current workflows for each client
- Direct the performance of and provide on-going guidance and mentoring to the lease administration teams
- Subject Matter Expert of lease administration abstraction, lease documents, best accounting practices, high quality and highly accurate data management, and property management
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Operations & Administration Job Description
Job Description Example
Our innovative and growing company is looking for an operations & administration. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for operations & administration
- Manage the Interpreter and Driver hiring process at several locations
- Reports to the Program Manager and may interface with TOR, CSTC-A, NSOCC-A, ANASOC-SOAG and SOJTF-A in Afghanistan, and participate in meetings and conferences as directed by the Operations Manager
- Management of detailed alignment rules to ensure proper reporting
- Leads and assists special projects for the Park Operations division as assigned from start through completion
- Manages vendor contracts for Operations and monitors service/support with vendors as necessary
- Oversees Attractions scheduling team who provides scheduling, payroll and attendance support to department management
- Manages the Attractions Budget Process for non-labor, and oversees the Attraction Coordinators program that supports the ordering, administrative functions, and clerical duties of this team
- Manage daily operations support of System Administration support team
- Drive transformational initiatives to assist with modernization of the CIT Server infrastructure to meet the demands of a modern workforce
- Support complex integrations with third-party communication systems including but not limited to Microsoft Unified Messaging, Microsoft Lync/Skype for business, Citrix, Office 365, InTune
Qualifications for operations & administration
- Ability to set creative store employee payplans that will attract, retain and grow confident, motivated store associates
- Individual will be required to interact with team members globally throughout the Firm
- Steps up to conflict
- Must have at least 6 years of related experience with a premium placed on interfacing and coordinating with multi-function/multi-disciplined staff
- Must be prior military with several years of management experience
- Knowledge/Experience with Personnel Accountability, Logistics, Maintenance, and Transportation operations/training
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Operations & Administration Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of operations & administration. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for operations & administration
- Assist in corporate initiatives to significantly improve customer experience, thru design based thinking and support
- Hire and develop the End User Systems System administration team
- Oversee strategic initiatives within the Commercial Loan Administration group, such as evaluating policies, practices and procedures to develop and implement successful loan file review and quality control processes
- Be a key contributor in communication and partnerships between your Loan Administration staff and other areas of the bank by moderating regularly scheduled team meetings with Financial Analysts and Lending Services to review any changing priorities
- To ensure successful execution of all tasks related to securities transactions and holdings reconciliations
- Processes consulting contracts
- Codes accounts using back office systems
- Maintains contact with internal customers and external contacts to identify, research, and resolve problems
- Oversee and manage the WWAMI faculty appointment process for Academic, Rural and Regional Affairs, by processing high volume of faculty and teaching faculty appointment-related transactions including new-hires and paid and courtesy appointments
- Acts as the department expert and is responsible for developing of a tracking system to ensure faculty appointments are reviewed and routed appropriately in a timely manner
Qualifications for operations & administration
- Demonstrated potential to lead others
- Exceptional MS Office, Share-point and Personal Computer (PC) skills
- Professional presence using excellent communication and interpersonal skills
- Able to obtain and maintain an Interim DoD Secret Security Clearance prior to start
- Prior Military, E7 or above with at least 10 years of management experience
- Recent (within 7 years) experience in Afghanistan or Iraq in an operational or training capacity