Administration Associate Job Description
Administration Associate Duties & Responsibilities
To write an effective administration associate job description, begin by listing detailed duties, responsibilities and expectations. We have included administration associate job description templates that you can modify and use.
Sample responsibilities for this position include:
Administration Associate Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Administration Associate
List any licenses or certifications required by the position: DRS, AED, CPR, MUST, MCTIP, SQL, SSL
Education for Administration Associate
Typically a job would require a certain level of education.
Employers hiring for the administration associate job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Business, Education, Finance, Accounting, Management, Business/Administration, Supervision, Medical, Communication, Administration
Skills for Administration Associate
Desired skills for administration associate include:
Desired experience for administration associate includes:
Administration Associate Examples
Administration Associate Job Description
- Creation and management of funds
- Processing of contracts for final BMS approval and full execution
- Ensures team members complete timely finalization of contracts according to BMS policy and aligned with R&D priorities
- Ensures team members complete timely and compliant review and approval of payments to meet contractual financial obligations and ensure supplier discounts are optimized for BMS
- Manages the resolution of complex contracting and payment issues and coaches staff in the management of issues with internal and external clients
- Manage everyday sample flow from package receipt through entry and overchecking
- Cold chain samples are kept in condition as long as possible
- Contact Sample Management (SM) about problems or information needed for sample entry – document questions and responses, so entry information can be tracked and understood by anyone reviewing this information
- Place samples on hold that do not have entry information available within 30 minutes of the end of the shift
- Assist in the daily workflows of the team to maintain security master file integrity
- Must be a motivated self-starter, a good communicator, written and verbal
- Must be able to maintain composure when faced with a very demanding and high pressure situation
- Must demonstrate determination to succeed not only through personal efforts
- Must be able to see issues from the customers’ perspective
- Manage the budget of projects to ensure there are no budgets over runs to optimize financial integrity
- Strong knowledge of all Access functions (NMA, PAO, Draw )
Administration Associate Job Description
- Perform daily data validation ensuring the integrity and consistency of data across multiple platforms
- Review and verify work on a daily basis with a strong adherence to procedures and controls
- Contribute in departmental and firm-wide projects and initiatives
- Create, organize and maintain large volumes of data, critical information, and complex scorecards using SAP and MS office tools
- Sort daily receipts of USPS mail and small packages (Fed Ex, UPS, ) and notify appropriate recipients
- Maintain a variety of spreadsheets to include trend analysis for power and utility invoices, third party dedicated carrier, catch-weight audit sampling
- Comply with all applicable State/Federal laws, regulations and policies
- Accept additional responsibilities or special projects as requested
- Tracks and maintains our existing agreements notify the owners with any updates, renewals, and expirations
- Provide Administration Assistance to the President Office
- Minimum five years of senior level systems administrator experience
- Enterprise level experience with Microsoft SCCM 2007/2012
- 1+ year experience in direct line management of staff
- Experience in invoicing and payment management, preferably in support of clinical research
- Financial experience and knowledge of SAP
- Bachelor’s degree in a business or science-related field with 2+ years of clinical trial or invoice management experience
Administration Associate Job Description
- Serve as front desk coordinator and receptionist for six incoming telephone lines and serve as the first point of contact for the firm both over the phone and in-person with high-level executives and politicians from around the world
- Office management, include facilities management and ensuring daily operating needs are streamlined
- Contribute to ongoing travel efficiency project to identify cost savings for the firm
- As the travel coordinator for U.S. offices, manage all domestic travel arrangements, including airline and ground transportation, hotel accommodations, and car service (as needed) for staff
- Database administration, maintain and update employee records in Concur
- Provide assistance with expense reports
- Assist staff as needed with requests for assistance on projects
- Collaborate and coordinate with a team of operations professionals firm-wide
- Improving and enhancing office aesthetics
- Plan and co-ordinate Sales Manager team meetings, annual Royal Performance Galas and other in-market events as required by the Sales Manager
- Ability to learn new techniques, perform multiple tasks simultaneously, follow instructions, and comply with company policies, accuracy in recording and transcribing data, good work habits, ability to retain large amounts of information, logical thinking and deductive reasoning
- Technology savvy with a strong understanding of data flows and systems utilization of security master file data
- Experience with Bloomberg, IDC and/or Charles River preferred
- Ability to adapt to changing environment, to multi-task, effectively prioritizes and consistently meet deadlines
- In-depth understanding on the system functionalities
- Bachelor degree with working experience in MNC
Administration Associate Job Description
- Supports the on-boarding and orientation of new Mortgage Specialist / Investment Retirement Planner new hires
- Processes payroll one pay adjustments and General Ledger entries
- Submits SECAF requests to centralized SECAF team
- Maintains vacation and absence using VAM for tracking SM team members
- Ensures Visa expense statements are received monthly, charges are legitimate, and balance is reconciled to zero
- Controls and manages stationary needs for the teams supported
- Prepares all equipment related employee agreements for Sales Manager / Employee review and acknowledgement and has controls in place to ensure all agreements are on file and in order
- Forecasts equipment requirements and controls equipment inventory
- Primary liaison for equipment refresh, re-image, data scrubbing, and issue escalation
- Retention and maintenance of HR files
- The qualified candidate must also possess the ability to multi-task and work independently
- Fluent in oral English with good written English
- Willing to learn and share
- Good interpersonal skills and willing to help
- Movements - Domestic / International
- Facilities, Contracts & Vendor Management
Administration Associate Job Description
- Must abide by FIS policies including attendance, compliance
- Responsible for ensuring all Sales Orders are following Platts Sales Guidelines
- Performs data entry in Oracle11i for Platts products for client invoicing after validating pricing on sales contracts including checking that all discount approvals have been secured
- Performs data entry in Ungerboeck for all conference attendees email delivery of invoice to client
- Responsible for all product entitlement for fulfillment via all Platts various fulfillment platforms, email bounce backs on invoices, welcome emails & product delivery
- Runs various reports from Oracle to monitor the billing of customer renewals & other regular billing tasks
- Responsible for participation in the Platts Auto Rec Tool program with Channel Partners & the Platts Rec Log program for internal platforms to research mismatches & work with Sales on resolutions
- Responsible for core fulfillment tasks such as monitoring Platts Permissions inbox, contribute to monitoring the Fulfillment Control Report, monitoring the file feeds & confirmations from platforms
- Responsible for checking the actual receipt of all email delivered PDFs and reporting back to Product Ops/Client Services
- Due to work shifts, follow natural alignment to regional Sales Teams & create a good working relationship w Sales Teams
- Ability to grasp business concepts
- Excellent attitude and willingness to assist where needed
- Minimum 1 year of experience from the relevant background
- 3-5 years of experience in an administrative support role within a fast-paced, professional services environment
- The ability to handle multiple responsibilities and priorities simultaneously
- Strong attention to detail and exceptional interpersonal skills