Office Executive Job Description
Office Executive Duties & Responsibilities
To write an effective office executive job description, begin by listing detailed duties, responsibilities and expectations. We have included office executive job description templates that you can modify and use.
Sample responsibilities for this position include:
Office Executive Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Office Executive
List any licenses or certifications required by the position: PMP, ACLAM, AOA, SPHR, CTS, DOE, DT, PM, ASICS, ASQ
Education for Office Executive
Typically a job would require a certain level of education.
Employers hiring for the office executive job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Education, Business, Business/Administration, Management, Executive Assistant, Office Management, Associates, Communication, Graduate, Science
Skills for Office Executive
Desired skills for office executive include:
Desired experience for office executive includes:
Office Executive Examples
Office Executive Job Description
- Communicating with assistants in other areas, both Japan and globally, to schedule meetings and trips in conjunction
- Processing expenses and invoices (ad-hoc) whilst adhering to Firm policies
- Phone coverage and back-up phone support for senior executives
- Meeting and catering bookings, including conference calls and video conferences
- Couriering documents and mail distribution
- Extensive coordination with colleagues in other countries
- Formatting of presentation materials including Word, Excel and PowerPoint
- Production and timely distribution of meeting minutes
- Coordinate department public relations functions, such as special events, conferences, and seminars
- Organize, maintain, and update industry-wide contacts
- Applies expert administrative skills needed to manage and create high-level confidential documents (creation of forms, templates)
- Confidentiality extremely important
- Executive Decision-Making
- Extensive experience in travel arrangements
- Extensive knowledge of office software
- Experience in organizing breakfast, lunch and dinner functions
Office Executive Job Description
- Research and gather data for departmental reports
- Assist in budget preparation by gathering historical data in a limited area
- Screen and prioritize incoming calls
- Maintain unit or departmental database and related records
- Assist in maintaining office equipment and purchases
- Must be high energy with the ability to output and prioritize large volumes of information
- High volume of scheduling, meeting/event planning and travel itineraries
- Must serve the organization and outside constituencies
- Act as a project manager for special projects, which may include planning and coordinating multiple presentations, dissemination of information and any other special tasks as assigned
- Handle and route confidential and non-routine documents and information
- Broad tax background
- Strong proficiency in Word, Excel, and PowerPoint required
- Strong, proven experience in a similar role as an executive assistant
- Ability to anticipate problems and offer solutions the ability to anticipate needs, particularly for repeated tasks
- Full Professional Fluency in English/Japanese
- 5+ years of work experience as an Administrative/Executive Assistant
Office Executive Job Description
- Provide executive administrative support
- Coordinate use of conference rooms
- Order meals and beverages for meetings and assist with set up and post-meeting clean up
- Obtain security passes for guests
- Restock refrigerator
- Maintain copiers and fax machines
- Manage day to day front desk and receptionist duties
- Maintain the appearance of the office
- Lead for planning and coordination of internal parties and events including yearly holiday party, offsite meetings and staff appreciation events
- Will provide support for an executive team
- Fluent in English and Cantonese (French is a plus)
- Able to speak and write in English, Chinese and Bahasa Malaysia
- Dynamic and good team player
- Superior persuasive and interpersonal skills
- Diligent and trustworthy
- Associate’s degree or Bachelor’s degree in related field preferred
Office Executive Job Description
- Manages the timely completion of director annual reporting
- Works with other departments to receive and assemble Board materials for each meeting
- Attends Board and Board Committee meetings, as requested
- Maintains an electronic archive of all Board and Board Committee meeting minutes and regulatory examinations
- Maintains the BoardVantage website
- Handles requests from Computershare to determine the price of authorized, unissued shares of LION for purchases in employee and Director accounts
- Assists Corporate Secretary with stock options, including exercises and record keeping
- Reviews the Lion’s Roar prior to distribution
- Oversee maintenance of all BAT Yerevan office equipment (ensure repairs are made in a timely manner )
- Provide daily administrative support to the team and work on a wide range of office management and project management tasks
- Minimum of 5 years’ experience as administrative or office assistant required
- Minimum of one (1) years’ experience providing executive level administrative support strongly preferred
- Advanced computer skills and proficiency in MS PowerPoint and Excel required
- 5+ years of experience supporting and/or working with Sr
- High degree of integrity, confidentiality, diplomacy and initiative
- Experience with donor, volunteer and program department online databases (Personify, Convio) preferred
Office Executive Job Description
- File and handle various mail/courier/email correspondence
- Arrange and coordinate complex travel and transportation arrangements
- Maintain a detailed electronic filing database
- Manage executive calendars, book travel, keep accurate records ofclients
- Project management - within time and budget constraints
- Work with vendor and client relations
- Receive regular reports on project status and update software
- Manage and maintain company budgets, pay bills perform lower levelaccounting and bookkeeping duties using quickbooks
- Manage all client invoices and ensure accuracy
- Prepare information for partners, maintain compliance, analyze reports and summarize information
- This position requires demonstrated initiative, sound judgment, effective decision-making, and strong proficiency in Microsoft Office Suite
- Minimum of 2-5 years’ experience in administrative or office position, including experience with office administrative procedures, use and operation of standard office equipment
- The successful candidate must be able to demonstrate integrity by safeguarding sensitive and confidential information
- Manage agendas/travel arrangements/appointments for uppoer management
- Assist with office events, food orders, conference setup
- Ensure that all employee labour books are accurate and updated and submit relevant information to RA social security administration