Meeting & Events Job Description
Meeting & Events Duties & Responsibilities
To write an effective meeting & events job description, begin by listing detailed duties, responsibilities and expectations. We have included meeting & events job description templates that you can modify and use.
Sample responsibilities for this position include:
Meeting & Events Qualifications
Qualifications for a job description may include education, certification, and experience.
Education for Meeting & Events
Typically a job would require a certain level of education.
Employers hiring for the meeting & events job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and University Degree in Hospitality, Business/Administration, Marketing, Hotel and Restaurant Management, Business, Event Management, Education, Management, Communications, General Education
Skills for Meeting & Events
Desired skills for meeting & events include:
Desired experience for meeting & events includes:
Meeting & Events Examples
Meeting & Events Job Description
- Serve as the point person for the residency app
- Manage inventory for environmental materials marketing collateral
- Assist with the management of external bank events, sponsorship events, meetings and internal conferences and meetings on behalf of internal clients
- Provide support to the on-site meeting producer for selected bank events such as various quarterly town halls and forums
- Act independently in the co-ordination and production of selected bank events
- Co-ordinate production schedules for projects managed by the Associate Director, Meetings & Events and Senior Meeting Planner, Meetings & Events
- Manage consultants and supplier relationships including but not limited to invoice processing
- Improve the production and quality of PowerPoint presentations for internal clients
- Support and implement plans for events, conferences, and meetings
- To directly supervise all MICE staff, promote and train team to enhance sales through up selling
- 2-3 years of relevant experience in Meetings and Events preferably in audit & compliance, planning or sourcing
- Fluent in written and spoken Japanese with ability to read Japanese language documentation
- Good project management, attention to details and analytical skills
- Intermediate proficiency in MS Word, Excel and PowerPoint is mandatory
- Strong verbal, written and presentation skills with ability to work with multinational teams
- Diploma or Degree in Business / Hospitality or other relevant fields
Meeting & Events Job Description
- Researches subject matter to write
- Plans, edits and supervises publication of marketing materials, in-house newsletters and bulletins
- Integrates contributions with other complex projects
- Works closely with program and service vendors, creative agency partners and internal graphic designers
- Provides assistance for both on-site and off-site events as needed by Event Planners or Senior Event Planners
- Contacts hotels and restaurants as requested for initial space availability and cost information
- Planning and executing all aspects of the company’s smaller meetings and incentive trips including but not limited to developing program content/itinerary, budget, handling contract negotiations, food & beverage selection/coordination, arrange for audio visual services, manage attendee registration, air, hotel rooming, ground transportation, amenities, on and off site events and activities
- Logistics, event venue selections, meeting packages, travel and lodging, onsite support
- Effectively communicates and presents event status to team and/or leadership
- Ability to lead event production and stage management, which may include presentation, script writing, stage direction, show flow and directing the audio visual/technical and other creative elements of the event
- Draws up a post-event qualitative report with the customer to find out where improvements can be made • Makes optimal use of tools such as meeting@
- Actively helps increase the department's revenue in line with sales strategy
- Respects the department's budget
- Prepares the invoices for seminars and banquets
- Checks customers' solvability
- Bachelor’s degree in Communications or related area of study, or equivalent education/experience
Meeting & Events Job Description
- Main contact for internal and external clients in market and strategically managing local relationships whilst maintaining global servicing standards
- As the senior leader for M&E, the Australia Market Leader is responsible for representing M&E on the Market Leadership team and aligning strategic initiatives across the business
- The Market Leader will work in conjunction with other area’s of the Australian business and managed the internal stakeholder and engagement for Meetings & Events
- Conduct leadership updates to Market VP and General Manager on a regular basis to report on key financials, risks and opportunities and initiatives to drive optimization
- Responsible for the teams’ operations delivery and ensuring all SOP’s, SLA and KPI’s are documented, updated and met at all times
- Reporting to senior leadership on successes and challenges and escalating opportunities and risks in a proactive and strategic manner
- Manage a team of meeting professionals in multiple locations to ensure the effective, efficient, compliant and quality delivery of meeting operations
- Coach and develop staff in multiple locations, providing frequent feedback and direction, ensuring they are meeting the expectations of their roles
- Responsible for proactive and efficient workforce management to ensure high service standards are maintained at effective cost margins
- Responsible for developing and delivering strategies to grow revenue and decrease expense where practicable
- Research meeting venues, travel options, and supplemental activities
- Coordinate delivery and pick-ups of supplies, donations, equipment
- Serve as a liaison with our Human Resources team as needed for various recognition and other employee-related events and activities
- Highly organized, have sharp attention to detail
- Cheerful, friendly, upbeat outlook
- Professional, responsible demeanor
Meeting & Events Job Description
- Responsible for owning monthly financials related to accounts receivable and open payables responsible for the team’s revenue growth goals, P&L analysis, managing expenses and research/resolution of any discrepancies
- Ensure 100% accurate and timely data capture through meeting technology tool, financial systems and other Amex systems
- Drive adherence to all American Express and client policies including compliance requirements and ensuring market operations are audit ready at all times
- Additional projects and requirements may need to undertaken at the request of leadership
- Setting up function rooms for meetings and events to company brand standards
- Provide a professional level in food and beverage service
- Suggestive selling at every opportunity
- To ensure communication procedures are effective and efficient on a day to day basis, with key operating functions to ensure customer service standards are maintained
- To ensure consistent cleaning and record keeping for the whole Meetings and Events area
- To meet and greet all conference organisers and ensure that their requirements are met within the specified time scales
- Experience with meeting industry technology a plus
- You have database software experience
- You can review documents scanning quickly for any issues utilizing a document review system
- Minimum of 3 years proven event management experience
- Must be proficient in Microsoft software including word, excel and powerpoint applications
- Proficiency in Chinese/English (written/spoken) is required
Meeting & Events Job Description
- Bachelor’s degree in Hospitality Management or Business Administration plus 2 years of experience in Corporate Meetings/Events Planning or relevant hospitality positions
- Certified Meeting Planner (CMP) –OR– Certified Meeting Manager (CMM)
- Ability to craft reports, business proposals and procedure manuals that are so engaging, people read them
- Ability to juggle multiple projects and be mindful of competing deadlines
- Calls for a meeting with the event management staff regularly and gets status reports from them
- Makes sure that there is sufficient infrastructure available and the tasks assigned are completed as planned
- Makes certain that they are not running out of budget
- Ensures that they meet the deadlines and produce satisfying results for their clients
- Even if the event is successfully planned, event manager should be present during the event and handle issues and problems that arise during the events
- Has to maintain a follow up even after the event and collect reviews from their clients
- Experience with Pharmaceutical Meeting planning is a plus
- A minimum of three (3) years meeting/incentive planning experience, in a corporate environment
- Must possess expertise in solving problems and handling extraordinary requests in a professional and discreet manner
- Excellent telephone etiquette, professional demeanor and ability to screen calls diplomatically and effectively
- Ability to lift/carry/pull up to 50 pounds
- Work environment involves both indoor and outdoor activities variety of land, air and sea travel