Meeting Planner Job Description
Meeting Planner Duties & Responsibilities
To write an effective meeting planner job description, begin by listing detailed duties, responsibilities and expectations. We have included meeting planner job description templates that you can modify and use.
Sample responsibilities for this position include:
Meeting Planner Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Meeting Planner
List any licenses or certifications required by the position: CMP, CMM, BA, AA, PMP, CVENT
Education for Meeting Planner
Typically a job would require a certain level of education.
Employers hiring for the meeting planner job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Hospitality, Marketing, Education, Business, Communications, Hotel Management, Communication, Tourism, Hospitality Management, Associates
Skills for Meeting Planner
Desired skills for meeting planner include:
Desired experience for meeting planner includes:
Meeting Planner Examples
Meeting Planner Job Description
- Working with our dedicated travel agent to ensure all attendees have booked travel to the meeting
- Managing the arrival and departure manifests
- Preparing and formatting the agenda and other meeting documents
- Effectively communicating daily updates to the client
- Providing the creative team with the information needed for the creation of name badges and other on-site collateral
- Creating a plan for on-site staffing and A/V needs based on the agenda and expected attendance
- Contacting potential ground transport providers, analyzing the bids, and negotiating the contract
- Contacting potential venues for the off-site dinner, analyzing the bids, and negotiating the contract
- Arranging ground transportation for the off-site dinner
- Providing on-site coordination of all aspects of the meeting and all our attendees' needs
- Minimum 3+ years meeting & event planning experience required
- Meeting all deliverables, both external internal
- Adhering to all internal American Express and Corporate Meeting Solutions policies all compliance issues
- Reviews all supplier contracts prior to finalization, ensuring both program specific and generic terms and conditions are accurate and legally protective of both American Express M&E and the client, including attrition dates, cancellation policies, Uses appropriate authorization and addendum form to ensure consistency and accuracy
- Act as a key point of contact with the meeting requester in the planning and execution of Health Care Professional (HCP) attended meetings Advisory Board Meetings
- Technical expertise, as applicable (e.g., project management)
Meeting Planner Job Description
- Coordinate travel, lodging, and expenses for participants traveling to meetings or other business travel
- Track hours performed vs
- Adapt to crisis situations, changing procedures, methods or processes
- Assist with planning responsibilities for multiple clients and meetings
- Travel, domestically and internationally, and work overtime as needed to attend events and client meetings
- Negotiate with suppliers/vendors to secure best possible value for goods and services to be purchased in conjunction with the meeting, secures contract for same
- Audit all invoices before submitting them to client for payment
- Reminders to customer on dead lines
- Ensure profitability
- Get meeting owner approval on budget and terms & conditions of suppliers
- A high degree of responsibility, initiative, and professionalism
- Willingness to travel outside of geographic area, as needed for training, meetings, and on-event staffing roles if needed
- Previous internship experience in related industry or 0-1 year professional, full-time experience required
- Ability to manage heavy correspondence
- Bachelor’s Degree in Hospitality, Marketing or related field required
- Background in Marketing preferred
Meeting Planner Job Description
- Handle up to 200 small and large, high level meetings/conferences/training sessions and strategies throughout the fiscal year
- Deals with complex meetings that include multifaceted details and logistics
- Assists internal clients in all phases of planning, from initial budget recommendation and site selection and recommendations through to execution of the meeting
- Negotiates all hotel, meal, ground transportation Audio Visual and airline cost if applicable
- Assists in the execution of the meeting and provide on-site coverage if required/requested
- Assists in advance budget planning when requested and provides recommendations for cost savings when appropriate
- Interacts with and presents to senior level management and executive team
- Travels to meeting venues and provide onsite support when necessary or requested
- Attends industry related events to maintain state of the art knowledge of the travel industry
- Provide back up support to co-workers, managers and other associates as needed
- Able to assist with any level of event including those of a complex nature, large volume, high level of confidentiality, international scope
- Service in one of the branches of the US armed forces preferred
- Proven ability to manage specific projects and events with minimal supervision and direction
- Solid accounting understanding, basic knowledge in bookkeeping
- Polished public speaking skills and human relations skills
- Computer proficiency with Mac and mac based software Microsoft office suite
Meeting Planner Job Description
- Assist and contribute to the planning of meetings, events, tradeshows and registration
- Handle financial reconciliation, to include processing invoices, collecting past-due payments and reconciling monthly with our accounting team
- Ensure accurate and timely entering of records and information into database system for registration or exhibitor database
- Oversee and manage temporary staff (data entry, filing)
- As directed, be a point of contact for support areas
- Coordinates small programs or be responsible for delivery of al a carte services under the direct supervision of a Meetings and Event Planner or Supervisor/Manager
- Works collaboratively with in-house partners
- Analyzes and report on event outcomes, including post-event surveys, summary of expenses
- Integrate the MMES strategic business process into every
- Schedule and maintain a log of meetings with managers, including those hosted by C|A research, those attended on behalf of clients
- Exceptional service attitude with a strong customer orientation
- Help ensure largest customer event is successful with flawless execution
- Minimum of 3 years of demonstrated Corporate Meeting Planning experience
- Strong ability to manage multiple priorities, requirement changes, and hard deadlines
- Shipping, packing, organizing, follow up calls
- Strong meeting & Event planning experience in the Pharma industry, especially as it relates to HCP programs
Meeting Planner Job Description
- Effective interaction with other departments - IT, Finance, HR, Travel
- Travel on customer site inspections and program operations
- Select, order, and purchase décor, food, beverage, tours and activities
- Devise and implement solutions to travel program problems
- Conduct client and staff briefings
- Organize and lead client meetings
- Assist in writing communication copy with event details for client mailings
- Negotiate program content and tariffs with suppliers
- Add value by enhancing program content
- Work independently but collaborate with team assigned on each individual project
- Some physical effort is required on-site
- Stress levels can be high but event training makes them manageable
- At least three years previous professional event planning and/or event management experience in a corporate environment required
- General knowledge and comfort working with computer programs to include word, excel, power point, and on-line meeting database tools
- Advance level expertise in using Microsoft Excel, preferred
- Proficiency in Word, Excel and PowerPoint very strong internet researching skills