Engineering Administrative Assistant Job Description
Engineering administrative assistant
provides administrative support for the department including word processing, presentation preparation in PowerPoint, database administration in SAP, and calendar maintenance for the management team.
Engineering Administrative Assistant Duties & Responsibilities
To write an effective engineering administrative assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included engineering administrative assistant job description templates that you can modify and use.
Sample responsibilities for this position include:
Coordinate internal and external meetings and help manage complex calendars
General office duties and coordination of team events
Space planning for IG team
Manage of multiple calendars
Maintain office facilities and space planning for multiple teams and assist with new hire on-boarding
Update team organizational charts & calendars
Coordinate travel for the team
Submit expense reports as needed
Maintain schedules for meetings and conferences making adjustment based on dynamic priorities
Schedule domestic and international travel arrangements, completing detailed meeting and travel itineraries and monitor and complete expense reports in a timely fashion
Engineering Administrative Assistant Qualifications
Qualifications for a job description may include education, certification, and experience.
Education for Engineering Administrative Assistant
Typically a job would require a certain level of education.
Employers hiring for the engineering administrative assistant job most commonly would prefer for their future employee to have a relevant degree such as Associate and High School Degree in Education, Associates, Business, Engineering, Communication, Management, Faculty, Graduate, Business/Administration, Administrative Assistant
Skills for Engineering Administrative Assistant
Desired skills for engineering administrative assistant include:
Engineering tables
Plans
Specifications
Excel
Grammar and punctuation
PowerPoint
Rules of composition
Word
Microsoft Office Suite
SAP
Desired experience for engineering administrative assistant includes:
The ability and desire to handle and solve complicated logistical problems
Prior work experience in a Technology based company
Regularly (2/3 of the time or more) sit for prolonged periods of time, talk, use hands and finger to grip, pinch, handle or feel objects, tools, or controls
Occasionally (1/3 of the time or less) stand for prolonged periods
Two to five years of administrative assistant experience preferred
Consolidate reports and material for executive meetings
Engineering Administrative Assistant Examples
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Engineering Administrative Assistant Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of engineering administrative assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for engineering administrative assistant
- Analyze and execute complex information requests with the utmost confidentiality and professionalism
- Interface with all levels of the organization and external parties in a professional and effective manner
- Other administrative support, including supplies, conference room and organizational distribution lists management, and special projects
- Reports to a manager in the Engineering management structure
- Works in an engineering lab or office environment, performing various technical and administrative assignments often under time schedule pressure, requiring attention to small details having impact on program success
- Does not supervise any employees, however, may coordinate efforts with support staff
- Gives support/service to project organizations or project engineers at any given point in time
- Makes contact with all levels of engineers and project administrators vendors and purchasing agents
- Coordinates with other related technical departments as necessary to accomplish work
- This is a position of coordination requiring attention to project instructions from engineers
Qualifications for engineering administrative assistant
- Four years of secretarial or administrative office experience
- 1+ years experience with an Associates Degree OR 5+ years of experience supporting administrative and financial applications for high level management organizations
- Demonstrate experience supporting a large group of diverse professional staff
- Must have excellent technical skills with Web based applications and Microsoft Office applications including technical writing
- Experience with Military Terminology - or worked at a Federal Government office or installation a plus
- Compile and edit presentation details from multiple people and sources
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Engineering Administrative Assistant Job Description
Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of engineering administrative assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for engineering administrative assistant
- Answers supervisor's telephone calls and arranges conference calls
- Coordinates supervisor's schedule and makes appointments
- Compiles and types statistical reports
- Coordinates and arranges meetings, reserves and prepares facilities and may record and transcribe minutes of meetings
- Makes copies of correspondence and other printed materials
- Provide assistance and training to entry level administrative assistants
- Performs administrative duties for the IE/Six Sigma team
- Is responsible for general knowledge of Industrial Engineering process, projects, and related software (Productivity System, Simulation)
- Handles event planning for annual Industrial Engineering University, Best of the Best and a minimum of two yearly Six Sigma training sessions
- Providing main administrative support for the AWI-Technology group, specifically Capital Engineering
Qualifications for engineering administrative assistant
- Highly organized with strong attention to detail and ability to manage multiple, changing priorities
- Demonstrated initiative and ability to work independently, collaborate in a team environment
- Demonstrated aptitude for data critical thinking, analytical, and problem solving skills
- Knowledge of Birchstreet preferred but not required
- A flexible schedule that includes some weekend shifts is preferred
- BA/BS in Engineering, Management, Business or related field
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Engineering Administrative Assistant Job Description
Job Description Example
Our company is searching for experienced candidates for the position of engineering administrative assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for engineering administrative assistant
- Working closely with the managers under time-sensitive deadlines
- Communicating with various AWI departments and all levels of management
- Managing calendars and schedules with authority to schedule appointments and meetings
- Planning and coordinating internal and external meetings
- Executing required processes for international travel including processing VISA's, letters of invitation
- Working on special administrative projects which encompass research and compilation of data
- Researching budget detail on monthly basis
- Processing paperwork to move, transition, and onboard employees
- Providing back-up for other Administrative Assistants as needed
- Manage electronic database for site ZAP Program including tracking and quarterly rewards
Qualifications for engineering administrative assistant
- Assist Technology Manager with overall office management
- Demonstrated professional communication and interpersonal skills
- Organizational skills, attention to detail, accuracy, responsiveness and follow through
- Must be able to work a flexible schedule, including mornings and afternoons
- Four years of experience supporting administrative or management-level staff in a service-oriented environment
- Strong oral and written communication skills, including writing / proofing
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Engineering Administrative Assistant Job Description
Job Description Example
Our growing company is hiring for an engineering administrative assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for engineering administrative assistant
- Conduct initial review of all completed lock-out tag-out procedures
- Provide administrative support for EHS department, manage purchase orders, travel & expense reports, filing, record retention, 5S compliance and projects as assigned
- Assist with creating content for monthly Safety meeting
- Create and distribute EHS Council meeting minutes and manage other preliminary needs prior to EHS Council
- Schedule and assist with all compliance programs
- Create and organize Equipment files and Project files for the site Engineers
- Provide full administrative support to the SVP, Appliance & Pod Engineering Development
- Full schedule management and organizing all internal and external meetings
- Coordination of purchase orders, statements of work, and service vendor setup in ERP system
- Help ensure requests are responded to in a timely manner, using best judgment to assist and make decisions without supervision when applicable
Qualifications for engineering administrative assistant
- Ability to schedule meetings, travel and manage / coordinate long term schedules
- Must be familiar with electronic and electrical technical terminology
- Must be a team player and able to work with limited supervision
- Ability to lift 40 lbs as this position requires the movement of various pieces of test equipment throughout the campus
- Excellent telephone and writing skills
- You have 5 years' experience as an administrative assistant or other support role in a professional business environment
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Engineering Administrative Assistant Job Description
Job Description Example
Our innovative and growing company is hiring for an engineering administrative assistant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for engineering administrative assistant
- Ensure timely expense reporting in compliance with organizational policies
- Coordinate extensive travel arrangements (both domestic and international), managing complex itineraries, booking flights, hotels, ground transportation and restaurants
- Compose, proofread, and edit presentations and proposals for senior management
- Ensure all documents requiring approval are prioritized and effectively managed
- Provide support to 3-4 Senior Directors for presentations, travel and expense reports, as needed
- Share responsibility for securing travel documents to Asia for travelling employees
- Utilize the processes to ensure the supply room and copiers are stocked and maintained
- Provide backup to other members of the Administrative team, where needed
- Create, update and maintain concise and understandable product documentation including but not limited to work instructions, bills of materials and sample lists
- Shipping and receiving documentation of all product samples
Qualifications for engineering administrative assistant
- Must be able to organize work day to complete assigned task timely
- You have proficiency with basic office applications
- You can write clearly and informatively in a variety of styles (formal business communications, friendly internal communications) and can edit work for spelling and grammar
- You have a proven ability to work in a fast-paced, results-oriented, team environment
- You have strong organization skills and the ability to prioritize multiple tasks
- You can take the initiative, follow through on requests until completion, and pay keen attention to detail