HR Administrative Assistant Job Description
HR Administrative Assistant Duties & Responsibilities
To write an effective HR administrative assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included HR administrative assistant job description templates that you can modify and use.
Sample responsibilities for this position include:
HR Administrative Assistant Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for HR Administrative Assistant
List any licenses or certifications required by the position: CPI, CPR, HR, PHR, AGC, A1, ID, I9
Education for HR Administrative Assistant
Typically a job would require a certain level of education.
Employers hiring for the HR administrative assistant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Human Resources, Education, Business, Associates, Business/Administration, Management, Administrative Assistant, Communication, Science, Administration
Skills for HR Administrative Assistant
Desired skills for HR administrative assistant include:
Desired experience for HR administrative assistant includes:
HR Administrative Assistant Examples
HR Administrative Assistant Job Description
- Colleague file administration – centralize all hard copy colleague files
- Anticipates needs of CEO, handle day-to-day issues, manage executive’s schedule, collect and prepare necessary information and materials arranging CEO’s travel
- Creates/refines critical documents for CEO including internal and external presentations, committee meetings, board presentations, preparing of expense reports
- Onsite liaison for Board of Directors and Operating Committee
- Manages administrative staff
- Helps onboard new employees including performing verifications and reviewing new employee onboarding material
- Enters data into databases and composes reports, presentations and correspondence
- Files correspondence and other reports/records
- Orders production and/or office supplies and maintains records of inventory
- Provide clerical support for employee management system
- Solutions oriented and strong capability in resolving problems
- Remains open to helping others’ brings new ideas and exhibits willingness to try new things
- Adaptability to change in the work environment, manages well through competing demands and is able to deal with frequent change, delays or unexpected events
- Must be able to work professionally and handle confidential information
- Must be able to multi task and prioritize in a fast paced environment
- Extensive working knowledge in MS suite of applications, including advanced skills in PowerPoint and Excel skills
HR Administrative Assistant Job Description
- Coordinates candidate interview process with hiring managers
- Independently manages calendars, including complex meeting and travel coordination schedules and confirms internal and external appointments for individuals
- Edits and produces advanced internal and external communications
- Creates and proofs packets of information
- Prepare PowerPoint presentations, advanced Word documents and spreadsheets
- Prepare engineering and training documents
- Set up/coordinate travel
- Track document processing
- Enter contractor work hours into time entry system
- Prepare organization charts
- The ability to navigate a complex organization and to leverage relationships to get things done
- A proactive approach and good problem solving skills
- An interest in HR as a key enabler of the business
- Two to five years of experience in Payroll or HR preferred
- Prepare the upcoming daily calendar along with all pertinent meeting materials, correspondence and e-mails
- A candidate with a high level of poise, tact, diplomacy and interpersonal skills that is able to communicate with all level of the organization handle sensitive and confidential issues is highly preferred
HR Administrative Assistant Job Description
- Assists in the preparation of emergency manuals according to civil protection requirements
- Prepares annual HR Budget for Mexico region
- Coordinates selection processes for hourly and salaried positions
- Process biweekly payroll for both union and non-union payroll systems
- Process HR forms for new hire employees, transfers, salary increases
- Create job posting requisitions for recruitment team
- Occupational Health & Safety administrative functions
- Provide administrative support for executive/management team as required
- Assist the team with ad hoc requests coordination of events, meetings, travel
- Back up for reception breaks (lunch & coffee) as required
- Profit plan preparation as required
- Kronos reporting experience a plus
- Requires successful completion of a one- or two-year degree/diploma in an administrative assistant/secretarial field or a minimum of two years' experience in a secretarial/administrative assistant role performing responsibilities such as managing calendars, creating correspondence/reports/presentations, database/spreadsheet management, coordinating travel, , or Bachelor's degree
- Must be proficient with Microsoft PC applications – PowerPoint, Excel and Word
- Minimum of three years general administrative experience
- A high level of diplomacy, tact, and judgment upbeat and positive attitude
HR Administrative Assistant Job Description
- Welcomes on-site visitors, determines nature of business announces visitors to appropriate personnel and updates welcome sign as necessary
- Monitors visitor access, issues visitor's badges and explains dress code requirements when visiting the plant
- Operates multi-line telephone system, answering incoming calls, determines purpose of caller, transfers calls to appropriate personnel or department and/or takes and delivers messages
- Creates quarterly company newsletter and flyers as requested
- Maintains fax machine and printer, assists users, sends faxes, and retrieves and routes incoming faxes
- Coordinates purchasing and delivery of office and breakroom supplies, ensuring supply cabinets are always fully stocked
- Coordinates office lunches which includes ordering, arranging for delivery or pick up, set up and clean up, decoration and employee notifications
- Assists with company events, community activities and meetings
- Ensure all community office spaces are clean and organized at all times
- Performs additional duties and responsibilities as assigned by the Management Team and General Manager
- Prior work experience in a manufacturing environment preferred
- 1-3 years of email software experience required
- 1-3 years of meeting and travel planning preferred
- 1-3 years of office purchasing/procurement preferred
- Practical, detail oriented, flexible and dedicated team player that is also capable of working independently
- Be local to the Columbia, MD area
HR Administrative Assistant Job Description
- Establishes and maintains files, reports, and other hard copies of computerized information related to departmental operations
- Maintains a computer calendar in MS
- Without a second thought independently make sound decisions and judgment calls on behalf of senior level leaders
- Answering phone calls and emails
- Filing, faxing, and data entry
- Completing other clerical tasks and projects as assigned
- Payroll Coordinator duties
- Respond to payroll issues from employees
- Train Kronos users on any upgrades, system changes or advancements to ensure their ability to properly use the system for administration of payroll, time and attendance
- Coordinate all payroll changes with Payroll (tax changes, direct deposit, garnishments, deductions…etc)
- Excellent working knowledge of PC-based applications such as MS Office - Word, Excel, Project, PowerPoint (things like inserting tables into Word docs, revision bars)
- Background in report development
- Willingness to take on both important mundane tasks
- Must be able to provide an outstanding customer service to employees, managers, contractors and clients
- College degree in business administration, industrial relations or psychology preferred
- Must be decisive and able to work under pressure and handle a multitude of projects at one time