Documentation Coordinator Job Description
Documentation coordinator
provides regulatory support to internal and external customers to ensure compliance with US, Latin America, Canadian, European, African, and Asia Pacific government requirements with regards to commercial and post-marketing activities.
Documentation Coordinator Duties & Responsibilities
To write an effective documentation coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included documentation coordinator job description templates that you can modify and use.
Sample responsibilities for this position include:
Throughout the documentation process continually monitor transactions for compliance
Independently responsible for verifying accuracy of all transaction details prior to documentation, including customer legal name and organization structure
Perform other projects and initiatives, as required, in order to enhance the effectiveness of the operations team, including helping team members and actively seeking and accepting assistance from peers
Exercise discretion and independently make decisions through critical thinking and judgment
Actively participate in training opportunities to gain proficiency and understand of documentation transactions
Accurately prepare transaction documentation packages specific for each approved transaction request
Accurately prepare complex transaction documentation packages specific for each approved transaction request
Seek ways to assist supervisor in facilitating training, new segment and program development, mentoring team members and initial review of negotiated documents
Considered an active resource and/or trainer for product, pricing, structure, and compliance with company requirements and/or policy within Operations other departments as requested/required
Confirming the accuracy of the sale order(s) by validating the proper documentation to meet insurance carrier requirements
Documentation Coordinator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Documentation Coordinator
List any licenses or certifications required by the position: LEAN, DOT, IATA, CCS, RHIT, RHIA, NAFTA, VAT
Education for Documentation Coordinator
Typically a job would require a certain level of education.
Employers hiring for the documentation coordinator job most commonly would prefer for their future employee to have a relevant degree such as Associate and Bachelor's Degree in Education, Associates, Business, Nursing, Technical, Science, Engineering, Medical, Business/Administration, Graduate
Skills for Documentation Coordinator
Desired skills for documentation coordinator include:
Vendor platforms
INCOTERMS
Basic understanding of worldwide regulatory/quality requirements
Regulations and requirements
Computers
MS Office
Standards
Various databases
Business processes
ICT Tools
Desired experience for documentation coordinator includes:
Coordination with customers to obtain all information needed, based on medical criteria from the insurance payer
Reviewing and running document reports daily/weekly/monthly to ensure timely completion of documentation
Understanding of payor guidelines regarding reimbursement and continues to gain knowledge of current payor changes
Responding to customer calls and coworkers in a sensitive and professional manner
Coordinate with I.S
Must be able to sit, stand, bend, stretch and walk throughout the work day
Documentation Coordinator Examples
1
Documentation Coordinator Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of documentation coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for documentation coordinator
- Researches, recommends and implements efficiency improving tools and procedures and takes action/responsibility for developing databases, reports)
- Supports departmental and franchise objectives, while adhering to the Johnson and Johnson Credo, local safety and environmental policy and procedures
- BA/BS required plus 4 years’ experience in computer science, project management, chemistry, library science, or business administration
- Knowledge of laboratory operations and document control procedures with a background in chemistry or biology lab operations and practices
- Experience managing complex relationships with internal and external stakeholders
- Demonstrated ability to build consensus and promote the exchange of information among project team members, project management staff, and elsewhere
- Demonstrated ability to convey and explain information clearly and tactfully
- Ability to work effectively on global teams
- Be responsible for organization and administration of trading and logistics activities related to FG (finished goods) and Semi-FG export sale
- Closely cooperate with production centers, logistic service providers and order management teams
Qualifications for documentation coordinator
- Excellent writing/editing and verbal communication skills, with experience developing and implementing communication strategies
- Advanced knowledge in working with Customer Relations Management (CRM) system
- Experience in developing, evaluating, and edit content, structure, and format of a range of written materials
- Highly organized, process-oriented, excellent listening skills and be able to handle multiple requests while detailing document activity
- Proficiency in Microsoft Office, such as Word, Excel, and Outlook and the ability to learn other software packages
- 2 years experience in document control, records and information management, or related field preferred
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Documentation Coordinator Job Description
Job Description Example
Our company is searching for experienced candidates for the position of documentation coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for documentation coordinator
- Prepare and deliver set of final export documents to customer
- Monitor billing due list to ensure timely payments and receipt of sales documents by serviced customers and banks
- Monitor potential issues that could arise in the supply chain process to prevent out of stock situation in serviced markets
- Run business and process driven improvement projects
- Be able to transform customer strategy and documentation into appropriate structure and inputs for the cost estimation and tools system
- Limited travel may be required to meet the needs of the business (estimated
- Assist in preparation and/or review of all History Books (Material and Data History Books for NOG-Euclid
- Support Record Retention in locating documents, transporting of documents, or destruction of documents, when approved
- Perform process surveillances as assigned
- Implement new technologies which result in improved efficiencies
Qualifications for documentation coordinator
- Electronic document control systems experience
- Quality assurance experience, metrology, quality inspection techniques, and GMP
- Computer literate, (intermediate to advanced word processing skills
- Operate independently with appreciable latitude for actions or decisions on day-to-day activities
- Quality Assurance experience including, inspection techniques, internal audits, GMP, and basic SPC
- Extensive exposure to UCC filings
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Documentation Coordinator Job Description
Job Description Example
Our company is searching for experienced candidates for the position of documentation coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for documentation coordinator
- Provide input to established procedures, standards and guidelines
- Prioritizes and triages collection of donor information and the subsequent preparation of files ensuring compliance with all applicable state and federal regulations, AATB standards, FDA and state regulations LifeCell’s LOPs and other requirements
- Other contractual and departmental duties as needed
- Draft legal documents for subordinations, assignments, partial releases, re-inscriptions
- Review of legal documentation for accuracy
- Ensure all documents are validated, received, processed and executed timely through internaltracking mechanisms in accordance to local and internal policies and guidelines
- Coordinate with internal partners when questions or escalations arise that requires immediateattention
- Provide estimated time of completion and timely updates to requestors
- Update daily reporting metrics for volume and SLA tracking
- Leverage relationships with multiple internal business partners to ensure all customerresponses are processed timely
Qualifications for documentation coordinator
- Demonstrated proficiency with Microsoft Word and Excel ("On Base" software a plus)
- Demonstrates leadership skills, team focus, and professional interaction with others
- Knowledgeable of requirements imposed on Quality Records
- Interact with external customers and third parties regularly and internal business partners
- Facilitate work and monitor workflow for the team
- Communicate effectively with peers and others outside of core team
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Documentation Coordinator Job Description
Job Description Example
Our company is looking to fill the role of documentation coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for documentation coordinator
- Serve as the point of escalation for team for potential issues and assist manager with projectsas needed
- Attend meetings and conference calls as needed
- Be the point of contact for all domestic and internal training inquires
- Actively sell training packages
- Maintain and update the Training databases for the training program
- Working with the Training Manager, coordinate the replacement, repair and/or calibration of all training equipment and capitalized laser systems
- Supports internal/external audits
- Receiving and checking Customer Document / Load instructions to ensure accurate loading with USDA according to contract terms and identifying customer’s requests not contractual to be negotiated with execution & logistics group
- Producing daily reports that support groups functionality
- Invoicing and procurement of vessel laytime, both Dispatch and Demurrage
Qualifications for documentation coordinator
- Be a leader among your peers and sets example of Living the Values
- Must possess a minimum of a high school diploma
- Knowledge of administrative and clerical procedures and document control systems, managing files and records, design/use/manipulation of Excel spreadsheets and Word forms, and the use/manipulation of databases
- Experience working in a pharmaceutical manufacturing facility and/or experience in an ISO 9001/GFSI certified environment (preferred)
- Must have excellent customer relationship skills
- Four (4)+ years of Technical Training and Development experience
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Documentation Coordinator Job Description
Job Description Example
Our company is hiring for a documentation coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for documentation coordinator
- Coordinate large volume of emails and calls handling in order of priority and distinguishing need to consult management
- Communication with merchandisers, , customers in relation to contracts
- Site Mobilization Package (SMP) for Mobilization
- Demobilization audit
- Using EasyDms-SAP
- Coordinate the implementation of documentation support by contacting key personnel
- Collecting and compiling donor medical and recovery records
- Assembles donor medical files for all donors procured by the assigned group of Tissue Recovery partners
- Prioritizes and triages collection of donor information
- Facilitates and performs tracking and monitoring of provider audits in documentation & coding – including scheduling quarterly audits for approximately 2,000 providers and tracking all audit results
Qualifications for documentation coordinator
- Experience developing deployed radar or battery maintenance and operational procedures on DoD systems
- Experienced with coordinating material release deliverables for the US Army
- Experienced with delivering Maintenance Work Orders (MWOs) for the US Army
- Experience with Costpoint and Corcentric Invoicing System
- A minimum of three (3) years of related experience
- Knowledge of office operations, English grammar, punctuation, spelling and abbreviations