Database Assistant Job Description
Database assistant
provides office support such as filing, word processing, receptionist duties, preparing photocopies, compiling binders of information, and operating basic office equipment, e.g.
Database Assistant Duties & Responsibilities
To write an effective database assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included database assistant job description templates that you can modify and use.
Sample responsibilities for this position include:
Gather & scan workshop evaluations
Monitoring monthly data feed uploads to the staging and live environments, checking the Feed Logs and Exceptions Reports to confirm that the data is being correctly loaded, running comparisons between reports from both environments, and investigating discrepancies
Strategizing process updates in Salesforce and working with the vendor to implement them during feed uploads, ensuring that the data remains clean moving forward
Working with an external vendor to update and expand the database, monitoring monthly feed runs, comparing reports to determine accuracy, investigating discrepancies, and approving the final upload
Strategizing process updates in Salesforce to ensure cleaner data uploads, and working with the external vendor to implement them
Maintaining data hygiene and relevancy through monthly and quarterly reporting, and providing relevant lists to the Media team for timely updates to the database
Managing the contacts and organizations for markets 101+ and updating information where necessary to maintain a healthy database
Monitoring the suppression lists, bounce backs, mail blocks, and address changes to improve our email deliverabilityWorking with the Media Platforms Manager to ensure that the database is capturing the necessary data through field audits
Pulling mailing lists and filtering as needed for targeted marketing outreach
Running reports to ensure that the correct contacts are selected to receive appropriate marketing material
Database Assistant Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Database Assistant
List any licenses or certifications required by the position: MBSAQIP, ACS
Education for Database Assistant
Typically a job would require a certain level of education.
Employers hiring for the database assistant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Computer Science, Information Systems, Sociology, Community Health, Statistics, Health, Technology, Economics, Education, Mathematics
Skills for Database Assistant
Desired skills for database assistant include:
Biology and immunology
Basic computer functions
Ability to use word processing
CRM systems like Salesforce would be helpful
History
Library resources
PowerPoint with experience sorting for information
Snite’s collection
Software applications related office equipment
Spreadsheet
Desired experience for database assistant includes:
Extensive experience with Salesforce is required, including the ability to pull reports, build dashboards and edit record fields and layouts
Should have experience with Excel and be comfortable using functions such as Vlookups and Pivot Tables
Must be extremely detail oriented and a multi-tasker, with the ability to work under tight deadlines
A team player, but must be able to work both independently and collaboratively
Minimum 1-2 years office experience, preferable in a not-for-profit organization
Working closely with the Marketing Manager and the Media Platforms Manager to implement a contact segmentation plan for more targeted marketing efforts
Database Assistant Examples
1
Database Assistant Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of database assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for database assistant
- Utilizing Demand Tools software to setup de-duplication scenarios for contacts and organization records
- Research data providers for TV, Radio, Print, Outdoor and Digital contacts and organizations, giving recommendations on future partner selections to maintain a competitive database
- Process event registrations and event-related gifts in the Raiser’s Edge and Sphere
- Maintain donor database by creating and updating constituent records, including event, activity, relationship and contact information
- Assist with other data entry and database cleanup projects
- Assist the development department with special projects as needed
- Perform other administrative tasks and duties as assigned
- Process and mail acknowledgement letters for membership dues, general operations support and conference sponsorships
- Coordinate rolling membership renewal appeal including generation of renewal letters/forms, scheduling stewardship reminders for the Membership Team
- Track and follow up on membership dues commitments
Qualifications for database assistant
- Conduct monthly membership record updates to ensure accurate records in Raisers Edge
- Assist with the regular filing of grant and membership documents according to industry best practices
- Identify and analyze membership trends relating to participation in matching grant initiatives, peer networks, the Young Philanthropists Network, and conference/program participation
- Regularly record membership dues and grant payments in Raisers Edge
- Find and fix flaws in the existing database constituent records and exporting functions
- Revise methods for cataloging and exporting important member information in Raisers Edge, including funding and program interests, event participation, and constituent data
2
Database Assistant Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of database assistant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for database assistant
- Implement best practices guidelines for data entry
- Provide staff database training and retraining as needed
- Work with the Membership Team to brainstorm and implement unique programming ideas
- Create and track RSVP lists for recruitment events and programming
- Provide on-site support/staffing for the annual conference and programs as needed
- Conduct eligibility assessment, registration assistance, and fee collection for the Annual Conference
- Prepare reports on Annual Conference attendee demographics, registration choices, and income
- Make stewardship and follow-up calls to lapsed members
- Track and process membership dues auto-renewals
- Send membership materials to prospects and members as requested
Qualifications for database assistant
- Generate a monthly membership report that tracks membership retention, and both financial and geographic trends
- Identify and analyze membership trends
- Perform entry of gifts made via check, credit card and the organization's website, correctly matching them to existing database constituents where appropriate
- Process event registrations and event-related gifts in the database
- Maintain donor database by creating and updating constituent records
- Complete other administrative tasks and duties as assigned
3
Database Assistant Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of database assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for database assistant
- Generate timely acknowledgement letters and tax receipts for all donations
- Ensure the accuracy and integrity of the data, including input and output
- Create mailing lists for multiple direct mail appeals including membership drive, invitations to cultivation events and special fundraising benefits
- Serve as an active prospect researcher, targeting prospects for program visits and moving annual donors through the donor pyramid into the next giving level
- Make creative connections between and among people, events, programs, and their networks
- Create weekly and quarterly reports and fundraising calendar for development planning/analysis and reporting
- Serve as the advancement liaison with finance for reconciliation of records
- Coordinate and plan for future data conversions/upgrades as needed
- Develop and maintain efficient systems for data cleansing, data entry, gift processing, prospect research, and relationship management
- Support the Resource Management Officer with database entry and reporting
Qualifications for database assistant
- Working knowledge of Salesforce Database
- University degree (Administration or Economics is an advantage)
- Professional certifications from Microsoft
- Knowledge of at least one object-oriented programming language
- 3 - 5 years of experience managing a database
- Must possess strong knowledge of fundraising principles
4
Database Assistant Job Description
Job Description Example
Our innovative and growing company is looking for a database assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for database assistant
- Cross - covers for other staff members for breaks, lunches, vacations, and during variations in workflow as needed
- Enter, track, and report on Development gifts in the Tessitura database in a timely manner
- Create and maintain department gift form template to ensure smooth gift entry process
- Ensure quality control of Tessitura database, including adjustment requests, new accounts, duplicate records, and style format of data
- Submit and monitor corporate matching gift requests for all donors
- Manage weekly Acknowledgement letter process for individual giving from start to finish
- Generate daily reports of web and call center gifts “on-account” for staff review to ensure proper coding
- Manage monthly pledge reminder process from start to finish, including routing reports to department and customizing letters
- Monitor electronic transfers of gifts via external stock broker or charitable organizations
- Prepare daily batch and posting reports for Finance department
Qualifications for database assistant
- Ability to use Windows and Mac platforms
- Commit to maintaining a high degree of confidentiality
- Participate in the collection, analysis, and reporting of baseline M&E data and ongoing M&E data collection, analysis and reporting according to the project M&E plan
- Provide technical support and guidance regularly, either locally or remotely to the database coordinators and data entry clerks in trouble shooting issues identified in the AIRS database
- Ensure the accuracy of data entry in the AIRS database and perform regular back-ups according to established protocols
- Provide country-specific database modification requirements and work with Abt’s Client Technology Center (CTC) to ensure that the database reflects country program need
5
Database Assistant Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of database assistant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for database assistant
- Generate lists, extractions, and reports for Development staff as requested
- Assist Manager of Donor Information Systems with a variety of projects such as streamlining procedures, creating custom reports
- Support all database & SharePoint management projects for a large department including managing all of the SharePoint in terms of uploading documents, editing existing pages, and expanding and creating new pages within SharePoint
- Work with all 2016 Microsoft Office applications including Excel macros & VBA
- Independently research and obtain information for complex reports and special assignments
- Accounts Payable/Accounts Receivable (AP/AR) is also required
- Learning and using other software tools as required and ability to be flexible to support other functions within a very large Department
- Coordinate and perform a range of staff and operational support activities for the F&RM team
- Assist Data Input with gift processing, including input of gift-related data into the ClearView gift database based on donor intent, prospect manager direction, and data input business rules
- Provide coverage for Donor Services including gift-related inquires from donors, staff, and other parties, providing the highest level of quality customer service
Qualifications for database assistant
- Experience with CRM database such as Raiser's Edge, Salesforce, Donorperfect, Tessitura
- Test database to ensure it is working properly and provide feedback to CTC, if standalone database, make any modifications needed
- Assist in the regular monitoring of project implementation against established targets and objectives
- Support periodic internal Data Quality Assessments and prepare the project for possible external Data Quality Audits to ensure validity, integrity, precision, reliability and timeliness of all performance data, identifying gaps and suggesting corrective actions on time
- Collect, analyze, and present program spray data for project staff, partners, counterparts, and donors
- Trains and manages the M&E support functions, including data entry clerks, M&E assistants and Database Coordinators