Coordinator, Real Estate Job Description
Coordinator, Real Estate Duties & Responsibilities
To write an effective coordinator, real estate job description, begin by listing detailed duties, responsibilities and expectations. We have included coordinator, real estate job description templates that you can modify and use.
Sample responsibilities for this position include:
Coordinator, Real Estate Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Coordinator, Real Estate
List any licenses or certifications required by the position: NCIDQ, PMP, LEED
Education for Coordinator, Real Estate
Typically a job would require a certain level of education.
Employers hiring for the coordinator, real estate job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in General Education, Real Estate, Business, Finance, Accounting, Education, Business/Administration, Management, Engineering, Associates
Skills for Coordinator, Real Estate
Desired skills for coordinator, real estate include:
Desired experience for coordinator, real estate includes:
Coordinator, Real Estate Examples
Coordinator, Real Estate Job Description
- Point of contact at UA for US
- Support in the delivering of R&O savings goal assisting RE team with Special Focus Goals
- Responsible for collecting deal information such as site plans
- Plan and calendar investor road shows, due diligence sessions and site tours with support from global RE IRBD administrative assistants
- Lead the fund closing process by coordinating, tracking receipt and approvals of fund legal documents with internal and external parties
- Maintain log of materials for all meetings
- Find opportunities to improve processes and efficiency of global RE IRBD team
- Responsible for timely and effectively monitoring, tracking and resolution of all in store tenant issues
- Support field personnel through all phases of the building exit process
- Educate and train field personnel who are new to or do not perform construction project management as part of their typical job duties
- Receive emails and calls reporting issues with sites (graffiti, bird droppings, ) and forward to appropriate group for maintenance
- Create and distribute monthly reports including lease renewals, new lease activity, takedown/new build report
- Perform all aspects of the accounts payable function by matching purchase orders to invoices
- Knowledge of real estate documents such as letters of intent, leases, lease outline drawings, financial proformas, Lien waivers, close-out documents, Ability to pull information from these documents and create summary reports for cross functional partners
- International conference calls to US maybe required outside normal office hours
- Able to collaborate and coordinate with other departments brokers and tenants
Coordinator, Real Estate Job Description
- Assist attorneys with documentation of lease amendments, real estate administration matters, estoppels, and SNDAs
- Coordinate and provide support to multiple company departments, including Store Operations, Retail Facilities, Accounting and Licensing, by reviewing lease documents and files for Company/Department obligations and help settle any landlord related issues
- Assist with general office duties, including filing, drafting correspondence, reviewing/distributing incoming mail, and answering phone calls
- Attend deployment calls as applicable and work closely with Project Managers to maintain and update milestone completion dates in both SharePoint and Siterra systems
- Coordinate new vendor set-up documentation
- Manage the PO process, providing and bringing presumed discrepancies to the attention of the Project Manager for review
- Gather and provide feedback to Regional Manager regarding space requirements, use of space, potential improvements, customer satisfaction, (for all sites in the region)
- Take the lead or participate in Special Projects, rollout of new projects, processes, procedures and initiatives
- Expense tracking across region
- Coordinate, manage and report on emergency situations across the region
- Affinity with construction
- One (1) year of experience in Real Estate and/or Legal experience preferred
- Proficient with MS Office- Advanced Excel skills
- Ability to organize and administer complex construction processes
- Act as liaison for site leadership (requests, planning and site wide programs)
- Shipping and receiving/distribution activities, as required
Coordinator, Real Estate Job Description
- Verifies data and assembles RESC packages and presentations
- Coordinates Development team all-hands meetings
- Updates Real Estate Website contacts and associated content as needed
- Develop and manage broker and vendor relationships to ensure service standards are delivered
- Supervises through subordinates up to 20 subcontract employees
- Performs a variety of administrative tasks for assigned staff including but not limited to phone support, draft, preparation and distribution of correspondence, expense reporting, calendar and scheduling, meeting coordination, filing and copying, Maintains tenant, vendor and property files, including insurance certificates, lease abstracts, in accordance with prescribed standards
- Coordinates all activities related to the Real Estate function, including existing portfolio management, Lease Actions, Ad-Hoc Reporting, Research requests and the negotiation of minor business terms
- Create the PCR (Property Condition Report [internal summary report]) Proforma (financial data), gather materials for the budget (photos, LOD's (Lease Occupancy Drawing) work letter, contact information, sales call, which includes assessing the demographics, the customer dot map and existing store sales within the area)
- Work as a primary point of contact to ensure that outstanding details relative to deal closure are finalized
- Ensure correct information is provided to HQ for the Parrot (portal housed construction, remodel, relocation, and new store report)
- Ability to read and understand standard business documentation
- Manages team’s CRM tool to track and monitor all real estate leads and opportunities through business development cycle
- Facilitates communication and interaction between field team and real estate accounts as needed
- Leads the creation of presentation materials for business development efforts
- Provides benchmarks on land access (lease, license, purchase etc) deal terms by conducting frequent research on comparable industries
- CRM software tools
Coordinator, Real Estate Job Description
- Invoicing Catalyst software
- Maintain and keep all documentation organized
- Work with qualifying vendors making sure they meet all requirements
- Help with tracking project cost to maintain budget restrictions
- Maintain office supply and equipment for your department
- Producing and distributing notes and documentation at scheduled meetings
- Assist in the final approval and initiation of dual degrees, AMP programs, and the CAPLA Certificate in Real Estate Development (CRED)
- Work with faculty to develop curriculum including pre-major and major courses, concentration options, and internships
- Able to teach core MRED courses
- Work with the CAPLA business office, director, and the dean on the development of a sustainable degree business plan
- Deliver user training as necessary
- 5 years related administrative support experience required, preferably in the restaurant or retail industry
- Strong administrative, financial and clerical skills are a must, as are exceptional organizational skills and attention to detail
- Minimum 3 years of progressive responsibility in legal dept
- Completion of an undergraduate degree in architecture, engineering, or business administration
- Minimum of 10 years of experience in project management which includes experience in facility construction or remodeling and management experience
Coordinator, Real Estate Job Description
- Administers subcontracts to achieve results in accordance with project plan
- Monitors and manages project schedule in accordance with project plan
- Advises Real Estate Services management and internal customers of schedule status, and seeks approval of schedule changes when required
- Monitors and manages project budget and contractor payments in accordance with project plan
- Initiates and seeks appropriate management approval of budget change orders when required
- Evaluates design and construction methods
- Makes appropriate adjustments to standards to meet specific project requirements
- Manages project compliance with applicable building and fire codes, Americans with Disabilities Act (ADA) requirements, other applicable laws and regulations, and company Health, Safety, and Environment policy
- Manages project compliance with company and Real Estate Services quality standards
- Knowledge of real estate development (municipal approvals, site selection, design development, ), project planning, estimating, scheduling, interior and base building construction techniques, restaurant equipment, leasing and contract administration
- 3+ years in Real Estate Administration
- Ability to multi-task, prioritize and be flexible and receptive
- Extensive and specialized Real Estate experience
- Ability to be able to work unsupervised and independently, without a lot of direction
- Proficiency in PowerPoint, Excel and SharePoint required
- 5 to 10 year's experience in related position preferred