Contracts Administrator Job Description
Contracts administrator
provides recommendations when necessary to ensure efficient and effective contract management to include the review, analysis and participation in monthly contract review meetings and other acquisition related meetings.
Contracts Administrator Duties & Responsibilities
To write an effective contracts administrator job description, begin by listing detailed duties, responsibilities and expectations. We have included contracts administrator job description templates that you can modify and use.
Sample responsibilities for this position include:
1) Mechanical Engineer to follow Gas Turbine Hot Gas Path Inspection, Combustion Inspection and Compressor Tip Grinding
Ensure compliance to FAR, DFARS, UCC, CAS, EAR/ITAR regulations and requirements
Assists with pre-qualification of bidders, and securing of confidentiality agreements
Receives and records proposals
Prepares and issues close out documentation
Attends weekly/monthly project (construction, ) meetings
Demonstration of an understanding of legal contract concepts, negotiation strategies, efficient administration and automation of • contract processes
Work on contracts and templates
Redline
Revise documents
Contracts Administrator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Contracts Administrator
List any licenses or certifications required by the position: CPCM, NCMA, CFCM, MTPI, CCCM, CPM
Education for Contracts Administrator
Typically a job would require a certain level of education.
Employers hiring for the contracts administrator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Business, Education, Administration, Business/Administration, Management, Engineering, Accounting, Finance, Legal, Paralegal
Skills for Contracts Administrator
Desired skills for contracts administrator include:
Federal Acquisition Regulations
MS Office Suite
FAR
Contract activity
Duke University processes
Acceptance
Change management
Involved in grant and contract submission and management
Systems and offices related to
Inspection
Desired experience for contracts administrator includes:
Interface with Business Owners to obtain background/understanding of the requested relationship, appropriate budgetary detail, approvals, and vendor contact information
Advise business owners of OGC and RM involvement or comments
Provide fully executed copies
Be responsible for contract post administration and document management
Preparation and submission of tender documents
Processing of quotes
Contracts Administrator Examples
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Contracts Administrator Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of contracts administrator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for contracts administrator
- Coordinates activities for contract renewals and cancellations/terminations
- Assisting with management and tracking of all contracts, amendments and contract issues relating to student field experiences
- Reviewing field experience contracts, affiliation agreements and associated documents for consistency with University requirements
- Directly negotiating various contract terms with existing and potential affiliates
- Reviewing and preparing correspondence and communications relating to field experience contracts, affiliation agreements and associated documents
- Assisting with annual revision of University contracts, forms and documents
- Assisting in the research of state and federal laws and regulations related to student field experiences
- Working with University legal staff and field site representatives to incorporate changes or address questions relating to field experience contracts, affiliation agreements or associated documents
- Understanding University insurance and indemnity requirements
- Additional projects, as assignments
Qualifications for contracts administrator
- Business administration disciplines accounting , business law, purchasing
- Bachelor’s Degree in a related field and one (1) year experience working with contracts and outside vendors preferred
- Participates in planning processes to anticipate upcoming needs
- Processes service orders and blanket orders as needed to ensure full compliance with policies and procedures
- Negotiates complex key commercial terms and conditions
- Minimum 3 years’ experience in Procurement or related discipline required
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Contracts Administrator Job Description
Job Description Example
Our growing company is hiring for a contracts administrator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for contracts administrator
- Compiles and analyzes data and maintains historical information
- Responsible for oversight and administration of contracts issued by
- Prioritize multiple tasks with competing deadlines and resource constraints
- Foster collaborative atmosphere of cooperation and team work, build effective relationships with all stakeholders
- Interpret legal and financial terms and conditions, identify non-standard changes and propose modification based on guidance established by Finance and Legal
- Organize and maintain accurate contract records and related data in secure environments utilizing various automated and manual processes and systems
- Review solicitations
- Identifying and managing site and state-specific requirements necessary for students to begin placement
- Ensure that customer contract eligibility is administered accurately through the contract system in accordance with customer’s supply agreement
- Draft, review, and conduct negotiations based upon the strategic objectives of the Division including but not limited to terms and conditions, Proprietary Information/Nondisclosure Agreements, Teaming Agreements, Subcontracts, modifications, and final closeout / releases
Qualifications for contracts administrator
- Experience with Microsoft Access and MS Project would be a plus
- Must be a team player within the contracts team, cross-functionally with other departments, while having the ability to work independently as appropriate
- Prior experience in the preparation, negotiation, and monitoring of federal contracts and proposals, but importantly have the aptitude to juggle competing priorities when needed
- Ability to compose, write, edit, and proofread a variety of internal and external business correspondence, contracts, proposals, and management reports is essential
- BA/BS in business or a related field and 2-4 years progressively responsible work experience administering federal contracts (relevant work experience may be considered in lieu of a BA/BS)
- Existing working knowledge of Federal Acquisition Regulation and other bodies of law affecting government contracts highly preferred
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Contracts Administrator Job Description
Job Description Example
Our company is searching for experienced candidates for the position of contracts administrator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for contracts administrator
- Maintain the database for nominated supplier contracts including meeting minutes, deliverables, OH&S, non-conformances
- Develops and conducts training to the Contracts and Procurement staff other functions across the company
- Assist in the optimization and implementation of contract processes and standards
- Review and gather information
- Train users on the process, procedures and database functions to ensure efficient and effective production of work products
- Escalate issues or procedural violations to management as needed
- Organize, maintain and electronically track all contracts and related documents in system of record
- Maintain agreement templates library in SharePoint or other library of record
- Perform closing activities as needed
- Prepare Project Manual Volume 1A, bidding scopes, bid forms, addenda and associated documents
Qualifications for contracts administrator
- Proficiency with standard Microsoft office software, Word and Excel
- Very strong oral and written communication skills, including the ability to communicate professionally, effectively and persuasively both orally and in writing to diverse individuals and groups inside and outside of the organization
- Must be familiar with GAAP (Generally Accepted Accounting Principles) and SOX (Sarbanes-Oxley)
- Computer literacy, specifically Microsoft Office Suite
- Ideal candidate with hands on experience in Industrial domain would be an advantage
- The incumbent shall at all times use personal initiative to plan ahead and appropriately forecast where possible, to prevent potential problems from arising
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Contracts Administrator Job Description
Job Description Example
Our company is looking to fill the role of contracts administrator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for contracts administrator
- Monitor the document safekeeping process day-to-day tracking of documentation
- Responsible for the pre-funding audit of each documentation package submitted by dealer/customer/field personnel before recommending the transaction for funding
- Work closely with dealers, customers and HCA sales staff to correct document deficiencies
- Maintain transaction status in Vision and book transactions in Info-Lease
- Transmit the timely electronic filing of UCC financing statements and GAP insurance
- Coordinate the gathering and dissemination of critical data in the closing/post closing process for new business transactions, with emphasis on the receipt and coordination of documents and compliance with credit authorization
- Oversee weekly deficiency report with emphasis on Documents Incomplete and CRL incomplete
- Mentor new and existing departmental employees to insure that they have a thorough and complete understanding of the documentation for all phases of HCA’s business lines with emphasis on the Small Ticket Documentation
- Exposure to some of the most interesting projects in our portfolio
- Career progression opportunities in a multi – billion dollar real estate company
Qualifications for contracts administrator
- Ability to read and understand legal contracts and extract relevant terms
- Willing and able to obtain a DoD Top Secret clearance
- Must be computer literate with knowledge of Microsoft Office software applications (Excel, Word, PowerPoint)
- High levels of organisation and attention to detail
- Comprehensive knowledge of PowerPoint
- Skilled with Microsoft Word and Proficient Microsoft Excel
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Contracts Administrator Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of contracts administrator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for contracts administrator
- Proactively work with suppliers to ensure compliance with agreements, specifically the timeliness and completeness of information
- Turnkey responsibility for contracts administration including new contracts, amendments and working files
- Maintain completeness and integrity of contract documentation
- Create and maintain legal contract files
- Coordinate the North American sales office leases
- Assist in researching and assigning customer codes for new customers or customers which change ownership
- Responds to simple and moderately complex RFP’s including analyzing operational and financial feasibility, ensuring internal/external compliance, and assisting field management in making business decisions
- Prepare RFPs to potential Subcontractors, receive their proposals, and prepare price analysis
- Maintain well documented files to accurately present a clear trail with regards to contract templates, approvals, executed contracts, and pending contracts
- Develop and modify contract templates to suit business and customer reads
Qualifications for contracts administrator
- Ability to lift boxes that may weigh up to 50 lbs
- Candidates must have 3+ years in contract administration or applicable business operations role
- Experience developing solutions to complex problems and providing contractual advice and analysis to ensure the business achieves its financial objectives
- Professional, team player with a positive attitude and attention to detail
- Ability to communicate with high level management
- Ability to interact with diverse personality types with diplomacy