Administrator Contracts Job Description
Administrator Contracts Duties & Responsibilities
To write an effective administrator contracts job description, begin by listing detailed duties, responsibilities and expectations. We have included administrator contracts job description templates that you can modify and use.
Sample responsibilities for this position include:
Administrator Contracts Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Administrator Contracts
List any licenses or certifications required by the position: CPCM, NCMA, CFCM, MTPI, CCCM, CPM
Education for Administrator Contracts
Typically a job would require a certain level of education.
Employers hiring for the administrator contracts job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Business, Education, Administration, Business/Administration, Management, Engineering, Accounting, Finance, Legal, Paralegal
Skills for Administrator Contracts
Desired skills for administrator contracts include:
Desired experience for administrator contracts includes:
Administrator Contracts Examples
Administrator Contracts Job Description
- Provide prompt response to customer expedite requests
- Open and maintain jobs for workshop including opening of jobs, preparing and releasing quotations, and assigning system P.O
- Complete pertinent data collection and reporting as required by location, including monthly reports for invoicing
- Perform PC support functions such as graphs, spread sheets, and order confirmations
- Handle Accounts payable issues from Maximo to Aurora
- Create, receive, and amend PO to complete/close
- Complete/close work orders monthly
- Act as weekly meeting minutes keeper
- Manage the workflow of preparing contracts, agreements and other legal documents in accordance with established SLAs, requirements, guidelines and standards
- Demonstrates understanding of the process, effectively communicates procedures and database functions to ensure efficient and effective production of work products
- Solid familiarity of the Federal Acquisition Regulation (FAR)
- Good level of proficiency in business computer applications including strong Excel skills
- Creation and data manipulation using reporting and database
- Establish and maintain relationships within the business lines, contract managers, legal and sales groups to effectively understand needs and capabilities, and to effectively and efficiently complete document requests
- Typically requires a bachelor's degree in business administration with an emphasis in contract administration or a related discipline, along with ten or more years of progressive professional experience in contract administration
- The ability to provide a thorough first line review and negotiation of non-disclosure and teaming agreements
Administrator Contracts Job Description
- Support key Stakeholders in the day-to-day conduct of business
- Review proposals/bids to ensure the Division’s interests (such as Intellectual Property) are adequately protected, and company policies are adhered to
- Review, process, acknowledge Contracts/Purchase Orders, including compliance to quoted efforts
- Execute contractual instruments in the name of the corporation within the constraints as delegated by the Contract Manager
- Perform effective contract administration in order to ensure contract fulfillment in accordance with company policy, legal requirements, and the negotiated terms and conditions
- Conduct meetings to provide customer and company management and personnel with current status and ensure understanding of contractual commitments
- Maintain awareness of profitability of programs and make recommendations to responsible functions for improving profitability where warranted
- Will be the primary contact with assigned contracts on all contractual matters
- Creating and updating team dashboards for each placement team that the Administrator is working
- Administration of U.S. Government contracts from cradle to grave based upon a thorough knowledge of contracting procedures, acquisition principles, regulations, and guidelines applicable to Federal Government agencies
- Examines estimates of material, equipment services, production costs
- Bachelors Degree in business related field and 4 years relevant experience or Bachelors Degree in any field and 6 years of relevant experience
- Detail oriented and able to work within a customer oriented environment and provide quality service
- Ability to make sound, well-informed, and objective recommendations
- Degree in business administration, finance, or related field or equivalent 5-7 years on the job experience in contract administration, contracts management and/or procurement maybe considered
- Highly effective interpersonal skills, including the ability to initiate, establish and maintain effective working relationships with individuals at all levels inside and outside of the company
Administrator Contracts Job Description
- Issue subcontracts
- Coordinate execution of subcontract documents and track until fully executed
- Enter applicable information into JDEdwards, Prolog, and CMiC
- Prepare contract binders
- Review Insurance certificates and determine compliance with contract requirements
- Document discovery collection, document requests and follow up
- Review bonds for correctness and prepare letters regarding deficiencies when applicable
- Maintain files of owner agreements and subcontracts
- Prepare joint check agreements
- Prepare quarterly Subguard audit reports
- The incumbent shall use sound judgment when liaising with Customers, associates or contractors to solve any problems in a professional manner if and when required
- The incumbent will need to initially troubleshoot problems as they arise and solve if possible in conjunction with the team
- Ability to communicate clearly, both verbally and in writing to employees at all levels of the organization
- Strong discipline towards providing 100% customer satisfaction and meeting deadlines within the business line responsibility
- Able to liaise and work with staff and subcontractors in a diverse environment
- Study the contract documents
Administrator Contracts Job Description
- An exciting team who lives our collaborative, performance – driven culture
- Opportunities for unique projects and tasks which help drive business results
- Manage the workflow of preparing contracts, agreements and other legal documents in accordance with established SLAs, requirements, guielines and standards
- Draft contractual language for various agreement
- Manage contracts database (CLM)
- Ensuring appropriate approvals are obtained prior to closing out a contract in the database
- Ensure all contracts are fully executed before entering into the database
- Work on basic contracts such as renewals, NDAs, Consulting Agreements
- Routine communication with internal and external customers for RFQ responses and POs
- Cost estimating and pricing of recurring and non-recurring change impacts
- Solution and client focussed
- Flexible and honest worker
- A degree in Life Sciences would be beneficial but is not a pre-requisite – however an all-round good level of education would be highly beneficial
- BA/BS in Business, Management, Business Law, Finance, Contracts, Legal Studies, or related discipline
- Demonstrated knowledge of contract terms and conditions and business principles
- Ability to create new contract verbiage and contract templates
Administrator Contracts Job Description
- Prepare and submit contracts researching questions regarding contracts, and ensure proper signatures exist
- Interface with the Legal on contract issues
- Work with Managers to support the contract development/negotiation process as needed
- Work to prevent/resolve any pricing issues
- Respond to simple and moderately complex RFP’s including analyzing operational and financial feasibility, ensuring internal/external compliance, and assisting field management in making business decisions
- Prepare and negotiate agreements with contracting agencies/payers
- Develop and write original contracts, letters and other documents
- Consult frequently with contracting agencies regarding RFP/contract preparation
- Prepare projects by obtaining support information and data from various sources (branch personnel, regulatory department, contracting agency)
- Ensure accurate and timely entry of information into department database and adherence to department policies and procedures regarding processing of projects
- Proficiency on Microsoft Office software programs
- Knowledge of Google applications including Google Drive and Google Sites is desired
- Bachelor’s degree with specialization in Business, Contracts/Legal or other related discipline from a recognized university or equivalent work experience
- Background should include experience in working with US State, local government and public sector entities and sales contracts with State, local government and public sector organizations
- Must be able to read and understand contract and terms and conditions
- Able to balance customer requirements within established company business controls and compliance objectives