Clinic Administrator Job Description
Clinic administrator
provides assistance concerning the use of computer hardware and software including printing, installation, word-processing, electronic mail, and operating systems.
Clinic Administrator Duties & Responsibilities
To write an effective clinic administrator job description, begin by listing detailed duties, responsibilities and expectations. We have included clinic administrator job description templates that you can modify and use.
Sample responsibilities for this position include:
Participate in the planning and development of policies and procedures, clinic-specific procedures and programs
Ensure compliance with established clinical policies and procedures
Provide efficient cash collection through excellent reimbursement practices while ensuring compliance with relevant laws, regulations and established Company policies
Reviews operational problems / policies and recommends solutions and changes to Medical
Recruit, hire, trains and supervises assigned employee
Serve as the first point of contact for patient and external customer complaints
Managing sales associates and massage therapy staff
Creating and maintaining staff and therapist work schedules
Generating sales reports, payroll, bank deposits, maintaining inventory and ordering supplies at Clinic Administrator request
Manage all aspects of the clinic administrative operations from scheduling appointments, patient check in and check out
Clinic Administrator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Clinic Administrator
List any licenses or certifications required by the position: CPR, BLS, ASC
Education for Clinic Administrator
Typically a job would require a certain level of education.
Employers hiring for the clinic administrator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Master's Degree in Management, Marketing, Business/Administration, Business, Healthcare, Education, Healthcare Administration, Administration, Health, Health Administration
Skills for Clinic Administrator
Desired skills for clinic administrator include:
Policies
Costs
Operating practices
Governmental regulations and reimbursement standards
Fiscal management systems
Health care administration
Clinic philosophy and policies and operating procedures
Computer programs and applications
Microsoft Word and Excel
Procedures
Desired experience for clinic administrator includes:
Bachelor degree in health or business administration required
Strong computer proficiency with Microsoft Office Word, Excel, and Outlook
Minimum 3-5 years of experience in perioperative EMR systems implementation, administration and troubleshooting
Bachelor degree in Healthcare Administration, Business Administration, Nursing or related field required
Minimum of 2 years of prior leadership experience
Intermediate computer skills in MS Word, Excel, and Outlook required
Clinic Administrator Examples
1
Clinic Administrator Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of clinic administrator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for clinic administrator
- Validate insurance and payment authorization, inputting claims, processing payments, performing account collections
- Manages services in progress and updates to accounts receivable (AR) once items are delivered, maintaining AR levels over 120 days at or below target level
- Responsible for reviewing claim edits and resolving them, working claim rejections and denials, performing voids and corrections as necessary
- Manages the accounts receivable and collections process
- Assist in reconciling items currently in use by clinicians to items in the inventory system
- Provide ongoing leadership for the development and implementation of management and patient care systems to assure cost-effective and quality operations of the clinic
- Lead staff to ensure that patient care services are provided in a timely manner which are sensitive to the patient's physical, psychological, and spiritual needs
- Oversee clinic participation and compliance in all SMG programs
- Oversee quality and medical management programs for the clinic
- Identify and address patient concerns and complaints in an appropriate, timely manner and in accordance with SMG customer service guidelines
Qualifications for clinic administrator
- RN or LPN licensure required OR willingness to obtain dialysis techinican certification
- Leadership experience preferred, but willing to train
- Bachelor of Science in Nursing and / or health related field or Business Administration required
- California RN License Highly preferred
- Minimum of 2 years' experience in dialysis preferred not required
- Primary Care and/or Chronic Disease management experience
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Clinic Administrator Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of clinic administrator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for clinic administrator
- Oversee and assist with managing events and facility operations, including but not limited to, staff schedules, setup and breakdown, cleaning and maintenance procedures
- Observe facility programs ensuring safety protocols, security procedures and equipment usage are properly maintained
- Oversee communication between patients and the Billing Office, including financial arrangements and charity care requests as needed
- Ensure clinic compliance with all regulatory agencies governing health care delivery and the rules of accrediting bodies
- Works closely with the Director of Operations and the Clinic Medical Director(s) to ensure that expectations of the patients and providers are met
- Ensure strategic integration of clinical practices to provide an optimal patient experience
- Lead staff to ensure that patient care services are provided in a timely manner which are sensitive to the patient's physical and psychological needs
- Participate in SMG-wide special projects, committees or task forces as requested
- Ability to sell memberships and close 25% of sales prospects is critical to your success in this position
- Must be available to work flexible hours, including nights and weekends
Qualifications for clinic administrator
- Current and active State Nursing License
- Current certification in BLS
- Leadership experience preferred including but not limited to teammate relations, hiring, termination, performance and professional development, and annual reviews
- Minimum of 2 years' experience required in healthcare management or equivalent renal experience (nurse, dietitian, social worker, etc) at discretion of DVP and/or ROD
- Dialysis experience required (must be charge capable)
- 2+ years experience required in management (healthcare, business, or military) including solid people management including but not limited to teammate relations, hiring, termination, performance and professional development, and annual reviews
3
Clinic Administrator Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of clinic administrator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for clinic administrator
- Direct management of 6-8 support staff
- The daily operations of a multi-specialty outpatient practice which includes Nephrology, Interventional Pulmonology, Thoracic Surgery and Lipids Clinic
- This position is responsible for all regulatory and compliance education of the outpatient practice optimization of the clinic workflow
- The position will also have oversight of the administrative (back end) office supporting the Nephrology Division to include physician support, patient scheduling, referral capture
- This team is made up of administrative assistants and coordinators
- Oversee the daily operations of the support staff in the clinic, including access, scheduling, patient flow, telephones, information systems, medical records and patient care to ensure maximum service to patients
- Develop and maintain an effective organizational structure to facilitate clinic goals
- Analyze monthly operational reports and statistical data on patient levels and revenues
- Develop, monitor and adhere to multiple annual clinic operating budgets including projecting patient levels, revenue, technical and professional fees, equipment expenditures, staff and employee growth and space needs
- Analyze monthly statistical reports on clinic production and revenues
Qualifications for clinic administrator
- RN license and/or dialysis experience preferred, but not required
- 2+ experience required in management (healthcare, business, or military) including solid people management including but not limited to teammate relations, hiring, termination, performance and professional development, and annual reviews
- Bachelor of Arts (BA)/Bachelor of Science (BS) degree (business and/or healthcare related) plus 5 years of management experience, -or
- 5 years’ experience in healthcare management, physician practice management and/or clinical operations
- Minimum of 3 years’ experience in healthcare management, physician practice management and/or clinical operations
- Five (5) years healthcare management experience required
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Clinic Administrator Job Description
Job Description Example
Our company is looking to fill the role of clinic administrator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for clinic administrator
- Maintains professional affiliations and enhances professional development to keep pace with the trends in health care administration.Works with the providers and clinic staff to identify patients at high risk
- Review operational problems/policies and recommends solutions and change to Medical Director
- Maintain professional affiliations and enhances professional development to keep pace with the trends in health care administration
- Provide education and direction to providers and staff on the organization’s direction, initiatives and philosophy
- Leads monthly all-staff meetings and actively participates in ongoing provider meetings
- Work closely with the Director of Operations and the Clinic Medical Director(s) to ensure that expectations of the patients and providers are met
- Lead monthly all-staff meetings and actively participates in ongoing provider meetings
- Promotes the provision of cost-effective, high-quality health care services to patients tracks and trends outreach and patient engagement efforts and develop new strategies as needed
- Director to minimize risk and meet external regulatory requirements
- Assists the Medical Director in the development and marketing of new services and referral sources, represents clinic at public and professional meetings and conferences, participates in clinic communication and public relations programs
Qualifications for clinic administrator
- Texas RN License stronly preferred
- Bachelor’s Degree in Business, Healthcare Administrator or Nursing from an accredited educational institution preferred
- RN preferred (active licensure in TX)
- Bachelor’s Degree in Health Science Administration, Business Administration, or related field
- Bachelor’s degree in health-related field or business required plus minimum of 2 years’ experience in healthcare management, physician practice management and/or clinical operations
- 6 years equivalent work experience which includes management experience Demonstrated progression into increasingly responsible leadership/management roles Previous multi-specialty clinic management experience preferred
5
Clinic Administrator Job Description
Job Description Example
Our growing company is hiring for a clinic administrator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for clinic administrator
- Assists with participant registration, including pre-screening policies and procedures
- Assists with high-volume clinic policies and procedures
- Assit in establishing and monitoring staff work schedules and managing human resource functions, where assigned, including interviewing, hiring, training, performance evaluation, conducting staff meetings, resolving concerns and disputes, payroll report processing, disciplining and terminating employees all associated recordkeeping
- Develops annual clinic budget for all cost centers associated with the clinic
- Develops and adheres to annual budget for the group practice
- Develop, monitor and adhere to annual clinic operating budget including projecting patient levels, revenue, technical and professional fees, equipment expenditures, staff and employee growth and space needs
- Supervise staff, including department supervisors and operations coordinators, providing selection, training, disciplining, terminating, and performance improvement
- Coordinate clinic and program operations and activities with the Clinic Medical Director to ensure efficiency and quality service is delivered within all sections of the program
- Perform special clinic, program and network-wide projects to promote public and community health
- Monitor overall performance of the clinic - budget, clinical outcomes, financial targets, customer service, - and make changes as appropriate
Qualifications for clinic administrator
- Associate degree in healthcare or related field or equivalent work experience in a clinic setting required
- Supervisory experience within a clinic setting preferred
- 2+ years management experience (healthcare, business, or military) or equivalent nursing or renal experience (nurse, dietitian, social worker, etc) at discretion of DVP and/or ROD
- Bachelor’s degree in health-related field or business required plus minimum of two (2) years’ experience in healthcare management, physician practice management and/or clinical operations
- 6 years progressive experience in medical practice management, including 3 years of supervisory experience
- Associates degree in health-related field or business required plus minimum of 1 year of experience in healthcare management, physician practice management and/or clinical operations