Bid Manager Job Description
Bid manager
provides insights of bid performance to Director of Commercial Project Management and VP of Project Execution during project bid reviews.
Bid Manager Duties & Responsibilities
To write an effective bid manager job description, begin by listing detailed duties, responsibilities and expectations. We have included bid manager job description templates that you can modify and use.
Sample responsibilities for this position include:
Manage the response document, producing a first draft response using the Qvidian Proposal Automation software, collating amends, proof reading and tailoring answers
Provides expert support and input to bid management issues
Establish detailed schedule for proposal submission, regularly check progress of planned activities and deliverables and ensure all proposal team members meet interim and final deadlines
Work closely with all other functional departments (Contract Management, Pricing Management, HR, Marketing, ,) to assure an integrated approach to proposals
Support functional teams comprised of sales, IT development/delivery, product, legal and finance to manage end-to-end Bid Management process from pre-sales, initial sales opportunity qualification through to formal RFP/RFI/proposal submission including bid team construction, roles and responsibilities, deliverables timeline and approval processes for small, medium and large deals
Manage the creation of the bid deliverables and ensuring review and governance, leading to the creation of a high quality proposal
Work with the Sales Manager
Maintain a close and professional working relationship between all internal functional departments and any other BL’s with whom we work
Distributing all Invitations to Tender (and similar documents) to the relevant Sales Personnel and Bid Co-ordinator
Managing pre-tender procedures and ensuring correct actions are taken
Bid Manager Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Bid Manager
List any licenses or certifications required by the position: APMP, PMP, MBA, ASE, AWS, ISO27001, CAPM, ITIL, PRINCE, IPMA
Education for Bid Manager
Typically a job would require a certain level of education.
Employers hiring for the bid manager job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and University Degree in Engineering, Business, Technical, Education, Marketing, Management, Project Management, Finance, MBA, English
Skills for Bid Manager
Desired skills for bid manager include:
Industry standard approaches to bid management
Commercial management
Finance functions
Proposal automation software
Adobe InDesign
Bid life cycle
Excel
Best practice bid management tools/methodologies
Equivalent
Microsoft Office
Desired experience for bid manager includes:
Expressing interest if required via the medium stipulated (within the specified deadline), including registration on Internet portals with standard company information
Monitoring and actioning emails within the generic Bidteam email, (in conjunction with a Bid Co-ordinator and Sales)
Reporting of Weekly Activity and Output for Bid Team on the Weekly Report
Checking Engagewithus’ reports and output to ensure consistency/ accuracy and that ALL Opportunities are appraised, supplying details of Won/ Lost results as necessary
Managing own PQQ and CQ workload
Carrying out Pricing Reconciliations on bids
Bid Manager Examples
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Bid Manager Job Description
Job Description Example
Our growing company is looking for a bid manager. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for bid manager
- Training new staff on the new business opportunities procedures and providing advice and guidance on process
- Providing additional support to the Bid Team as necessary with the completion of PQQs or Tenders
- Carry out general “housekeeping” on files when time permits, including directories, folders and archiving
- Maintaining the Bids Diary, allocating out Tenders and Questionnaires in the absence of the Bid Production Manager
- Acting as point of contact for the Bids office in Bid Production Manager’s absence, includes assisting and advising team members and managing workload
- Manage the customer interface for all engineering matters, in close relation with the Project Manager
- Is responsible to deliver the Engineering Work package according to the Quality, Cost and Delivery commitments
- In the event that WP scope varies, manage QCD commitment variations with the Project Cost Manager and the Project Manager
- Follow the WP review cycle, highlighting main variances against the QCD commitment, and initiating corrective actions
- Follow the WP review cycle, providing a re-forecast "to complete" and updates on all risks and savings
Qualifications for bid manager
- Administration experience, document production in particular
- Excellent written communication skills, specifically the use of grammar, punctuation, spelling & vocabulary, and presentation of text
- Exceptional attention to detail and the ability to edit and review documents under pressure
- A disciplined, well organised and structured approach to managing bids and tenders as projects
- The ability to meet absolute deadlines and effectively manage a large, varied workload
- A strong team player ethic
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Bid Manager Job Description
Job Description Example
Our company is growing rapidly and is looking to fill the role of bid manager. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for bid manager
- Lead the Design and the technical scope of the Gate Reviews and DFQ process
- Maintain contacts with vendors as necessary to clarify the technical requirements, resolve design conflicts, and assure compatibility of the vendor’s equipment with the rest of the train system
- Approve all design documentation of the project, and all design changes
- Develop and implement the validation plan with the support of the engineering team, and especially of the Validation Manager
- Arrange Opportunity Qualification Meeting and any other intermediate core team meetings
- The creation of successful well written bid responses
- Developing, resourcing and managing the bid programme for all bids undertaken ensuring that all inputs and outputs are completed
- Ensure opportunities are managed in compliance with the established bid management procedures
- Assisting with the management of the bid governance and approval processes
- Assessment and management of risks to ensure that they are addressed / managed within the bid strategy
Qualifications for bid manager
- Travels not frequent (about 10 % of time)
- Resource planning with the BD Director to ensure the right technical team is involved in the delivery of the bid
- Management of bid costs including forecasting and tracking
- Planning the bid programme, organising and attending meetings as necessary
- Identification of critical success factors and development of the bid strategy / winning themes / action plan with the Bid Director and the wider bid team
- Key contact for the client’s procurement team, managing clarifications and actions
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Bid Manager Job Description
Job Description Example
Our growing company is looking to fill the role of bid manager. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for bid manager
- Work closely with Sales and Marketing and Operational teams in the UK to enhance the quality of proposals
- Negotiation of design contracts from an economic and legal perspective
- Liaise closely with the client team
- As an intrinsic part of the bid team project manage and write tender/proposal responses bringing together input from across different lines of business across the UK
- Facilitate value proposition sessions, kick off calls and catch up calls throughout the tender process
- Tailor the tender response document according to the chosen strategy, ensuring client specific issues are addresses and our value proposition included throughout, project manage UK opportunities from pre RFP to presentations and debrief
- Retrieve existing answers, source new responses and write sections as appropriate
- Ensure the final version is peer reviewed, quality checked and issued in accordance with the unit’s best practice guidelines
- Work with the team’s Graphic Designers to ensure our responses and pitch materials are innovative, high quality and clearly articulate our value proposition
- Book rehearsals, strategy sessions and panel sessions for shortlisted bids, attending and contributing where appropriate
Qualifications for bid manager
- Relevant experience in sales and bid management
- Understanding of the financial, risk, legal and contractual aspects of tendering
- Attention to detail, strong implementer and finisher of tasks
- Energy and enthusiam and the ability to work under pressure
- Good knowledge of estimation, price and subcontractor management
- Able to build relationships and brief senior management on the detail of projects &
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Bid Manager Job Description
Job Description Example
Our innovative and growing company is looking for a bid manager. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for bid manager
- Carry out reporting and analysis around win/loss debriefs to inform future development
- Monitor performance of internal processes and where appropriate, design and develop new systems
- Contribute to the development of the tender response database (Qvidian), reviewing and updating standard responses and writing new material as required
- Develop relationships and work with Sales Leads and Consultants of all levels to manage multiple deadlines
- Understand key financial basics, costs, pricing and budgets and provide sensible financial analysis
- You will coordinate the bid management process for specific tender and re-tender opportunities
- Produce detailed bid documents working closely with colleagues within the business
- Support the Sales Managers to create engaging presentations
- Support the bid presentation development process alongside the Bid Owner
- Proactively network and develop excellent working relationships
Qualifications for bid manager
- Strong analytical ability to quickly grasp, define and structure complex client issues
- A structured and disciplined work approach with a client centric mindset
- Can-do service attitude
- Bachelor or Master of Science degree
- Creative eye and idea-rich mind to brainstorm different marketing and proposal materials
- Passion for delivering high quality
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Bid Manager Job Description
Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of bid manager. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for bid manager
- To deliver Major Account tenders (each valued £3m – £25m) with the integrated FM and technical services major accounts team
- Understand single service, bundled and integrated propositions
- To support the risk management and commercial negotiations where required
- To research and create storyboards for the written bid content
- Ensure tenders and executive summaries are customer focused and benefits led
- To liaise with Subject Matter experts across the business to ensure bespoke bids are submitted to meet the clients’ requirements
- Coordinate bid production through graphic designers and print services
- Participate in the selection of realistic, achievable, profitable opportunities
- Formulate and agree bid & win strategies with senior management to secure profitable orders
- Form relationships with the customer or their representatives to develop clear understanding of their requirements to enable development of our value proposition
Qualifications for bid manager
- Over 5 years experience in the technology industry
- Commercial Degree or Business qualification
- At least 2 years’ experience in Bid Management, Project Management and Sales Support
- Manage the timely production, collation and distribution of accurate documentation
- Proven ability to drive multiple stakeholders to deliver quality outputs to time and budget
- Forward thinker and team player