Accounts Coordinator Job Description
Accounts Coordinator Duties & Responsibilities
To write an effective accounts coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included accounts coordinator job description templates that you can modify and use.
Sample responsibilities for this position include:
Accounts Coordinator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Accounts Coordinator
List any licenses or certifications required by the position: WCB, W9, VA, CRSP, ASPPA, LE
Education for Accounts Coordinator
Typically a job would require a certain level of education.
Employers hiring for the accounts coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Accounting, Finance, Associates, Business, Education, Management, General Education, Technical, Business/Administration, Graduate
Skills for Accounts Coordinator
Desired skills for accounts coordinator include:
Desired experience for accounts coordinator includes:
Accounts Coordinator Examples
Accounts Coordinator Job Description
- Matching, verifying and mailing of vendor/employee payments
- Obtaining W-9 information from vendors
- Enter account payable data into relevant media system
- Work with employees and vendors to investigate vendor invoice payment inquiries
- Review and resolve outstanding uncashed checks on a scheduled basis
- Open mail and disperse
- Provide clerical and administrative support to the Finance area
- Match invoices to delivery receipts
- Maintain, review, code and prepare American Express accounts for all business lines
- Enter invoices and payments into Solomon
- Concern for quality and accuracy cultural awareness
- Experience working with 3rd party oversees AP processing vendors preferred
- Process check requests to insure all appropriate approvals have been received in accordance with department policies and procedure
- Run checks and post to Solomon
- Scan, file, and organize all electronic storage records for the unit
- Previous experience using microfilm equipment
Accounts Coordinator Job Description
- Copy/send out invoices via interoffice mail
- Maintain spreadsheet tracker of all invoices sent out for approval
- Data entry of 500 invoices per month into our accounting software
- Investigate and respond to inquiries (internal & external) regarding invoice/payment status
- Examine all invoices/purchase orders for monthly accruals
- Organize all incoming R&D contractors bi-weekly timesheets
- Assist with obtaining and organizing audit support as needed
- Update and file all vendor invoices and financial documents
- Processing of invoices to validate coding, purchase order verification and data entry
- Processing issues to help expedite accurate and timely payments
- Three years minimum accounts payable experience required
- Oracle and AP Workflow background
- Knowledge of Colleague
- Handling a high volume of invoices
- Working with suppliers, internal departments and field personnel
- Associate's Degree in Business and/or a related field
Accounts Coordinator Job Description
- Oversee vendor submissions
- Submit purchase orders
- Communicate with outside vendors on a regular basis
- Manage governance and control over process and provide a robust month end close process
- Promote a positive Customer Service approach within the Team
- Ensure payment processes and cut offs are agreed and followed
- Undertake Vendor Statement reconciliations
- Manage Amex applications, new cards & relating queries
- Review aged ledger balances on a weekly basis & instigate actions to clear aged balances
- Provide Management Reporting for FSS & relevant Brands
- Prior experience in an accounts payable role
- Prepare for & attend Vendor meetings as required
- Help resolve any escalated issues from within the team or other areas
- Assist with weekly payment runs & uploads to Internet Banking
- Answer / acknowledge all queries from Vendors including Emails, phone calls & faxes within 24 hours of receipt
- Review Approval Tables, Routing Rules & Vendor Email addresses to ensure they are up to date & take appropriate corrective action
Accounts Coordinator Job Description
- Issue payments
- Monitor and re-issue payment returns
- Interpret banking instructions
- Track and maintain organization of invoice copies
- Disburse invoices for approval and follow up on approvals
- Answers inquiries that come through the department's email and general telephone line
- Coordinates regular Finance mailing
- Provides support for all general administrative tasks
- Assists with related Finance projects as assigned
- Coding invoices to the proper General Ledger Coding
- Working knowledge of Navision, Exflow, Concur
- 1+ year of previous Accounts Payable experience
- Construction or Real Estate experience
- Working in high volume and at a fast pace
- Ability to prioritize while being a team player
- Two plus (2+) years of related Accounts Receivable (A/P) experience preferably in a large company
Accounts Coordinator Job Description
- Communicate with co-workers, management, centers, and others in a courteous and professional manner
- Perform all weekly filing and copying
- Researching requests relating to invoice payments
- Performing duties to assist others within and outside the department as directed by the Chief Financial Officer, Assistant Vice President of Accounting Operations, or the Controller
- Adhering to the organization's policies, procedures, and standards
- Compiling amounts owed by the company to vendors, suppliers, or other organizations / individuals
- Maintain files for payment and execute check generation jobs through completion
- Follow company procurement processes, controls and policies
- Receive supplier invoices, perform necessary validations and execute transactions in a timely manner
- Troubleshoot issues, serving as a resource for complex problems and helping resolve upcoming issues and insure that calls with queries or questions are responded to in a timely manner
- Working knowledge of PeopleSoft, SAP, Lawson
- Knowledge and understanding of fundamental Accounting principles (debit/credit) and General Ledger accounts
- College Degree with emphasis in Accounting
- 6+ months of Accounts Payable experience
- Experience in the field of Telecom Invoices
- Assist with document handling as needed