Facilities Administrator Cover Letter

I am excited to be applying for the position of facilities administrator. Please accept this letter and the attached resume as my interest in this position.

Previously, I was responsible for oversight and direction for food service, facilities, shared office equipment, mail service, office security management and emergency response.

Please consider my experience and qualifications for this position:

• Competent user of Microsoft Office software, including, Word, Excel, PowerPoint and Outlook
• Competent in the use of internet / intranet tools
• An understanding of statutory obligations within the business e.g financial and contractual controls, data protection, Health, Safety and Environmental legislation
• Have a flexible approach to work, an enthusiasm for working with people providing high quality customer service
• A good level of written and verbal skills
• Highly Customer and Client Focused
• Work effectively as a team member but also independently without regular direct supervision
• To facilitate the daily site activities which involves road, rail, shipping and storage facilities

In response to your job posting for facilities administrator, I am including this letter and my resume for your review.

In my previous role, I was responsible for a full range of office maintenance for an office of 300 + people on 3 floors.

My experience is an excellent fit for the list of requirements in this job:

• Administrator for Navigator (Backend tool for modifying the CGI Spaces site and user profiles)
• Train members how to operate and reserve resources in CGI Spaces
• Manage Users in application (setting up particular member allocations, member rights, and concierge abilities)
• Add/Remove resources (adjust for allocation type, business hours, check in times, and grace period)
• Add/Remove floor plans (modifying CAD files to fit program specifications and converting file types to be entered into the system, add hot spots to coordinates on floor plan image that ties into each resource in database)
• Add/Remove offices (setup includes geofence coordinates and setup of business rules such as office hours, check in times, holiday schedule, and adding POC for onsite help)
• Add/Remove all permanent member reservations (create individual reservations for each member based on where their managers have designated their particular work schedules)
• Adjust member reservation times/location (Created a form through FRMS that members can use to request a new seat or change their work hours that I can use to update the system)

I am excited to be applying for the position of facilities administrator. Please accept this letter and the attached resume as my interest in this position.

In the previous role, I was responsible for support for SharePoint, Microsoft Azure, Office 365, Single Sign On, PCI, DLP, Cloud App Security, and vulnerability remediation.

Please consider my experience and qualifications for this position:

• Facilitating site activities which includes bulk / isotainer loading, drumming, container packing, flexitainer loading, road transport, pipe line transfers which includes all documents to be done on SAP
• Understand the Bulk Shipping Operations and ensure correct protocols are followed in order not to compromise quality and quantity
• Interface with Transnet to ensure NAVIS is updated timeously for the placement of containers into stacks
• Booking of inspections to be done in advance with inspection houses, and inspections to be completed before containers are placed into stacks
• Ensure the packing sites exercise the fifo principle for empty and full drums
• Ensuring that all site activities are executed timeously and with minimal wastage of product (especially bulk shipping)
• Monitoring all slop drums (waste material ) for either decanting back to land tanks or slops tanks pending on analyses of product
• Involved in monthly stock takes with the sites and warehouse and reporting to Management

I am excited to be applying for the position of facilities administrator. Please accept this letter and the attached resume as my interest in this position.

In my previous role, I was responsible for appropriate personnel, paperwork and documentation to the Regional Operations Office, Central office, Personnel office and other agency offices as required.

I reviewed the requirements of the job opening and I believe my candidacy is an excellent fit for this position. Some of the key requirements that I have extensive experience with include:

• Carrying out additional tasks on SAP which includes Purchase Requisitions and Shipment Costs
• All incidents to be logged and investigated showing root cause, corrective and preventative measure
• Advanced MS Office an advantage
• Experience working with facility related information, maintenance procedures, facility component descriptions, emergency response procedures, safety procedures
• High energy and initiative to support the customer mission
• Test application for bugs
• Trouble shoot issues reported by users and work with supplier Support Services to resolve any system bugs or issues
• Manage Front end of CGI Spaces application and day to day usage

I submit this application to express my sincere interest in the facilities administrator position.

In my previous role, I was responsible for a wide range of administration activities such as mail/courier services, ordering office and safety supplies, scheduling building maintenance needs, managing conference room calendars, making lunch arrangements, paying office service bills, etc.

Please consider my experience and qualifications for this position:

• Approve/Deny all main conference room reservations
• Update Database with users monthly to reflect new/removed permanent user base
• Provide oversight for Main conference rooms to include room set up, AV problem solving and other assistance as needed
• Working knowledge of roles of a facilities manager including health and Safety, fire safety, security, maintenance, testing and inspections, cleaning, business continuity planning, space allocation and floor changes
• Multiple IT Technical Certifications (A+, MCSE, ACMT, CCNA, VCP)
• Training/certifications on facilities equipment (APC, Trane, Generac, Eaton)
• Facilities management certificate (FMC)
• Experience in security, access, surveillance, and energy information systems