Senior Administrative Assistant Resume Samples

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S Williamson

Sibyl

Williamson

34651 Dudley Shoals

New York

+1 (555) 136 4641

34651 Dudley Shoals

New York

Phone

p +1 (555) 136 4641

Experience Experience

Chicago, IL

Senior Administrative Assistant

Chicago, IL

Marks and Sons

Chicago, IL

Senior Administrative Assistant

Handle filing, archiving, correspondence, faxing, scanning, preparing and distributing documents, and photocopying
Provide general office support including coordinating internal and outgoing mail, copying, scanning, faxing, and filing
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, forms and graphics
Assists in creating, producing, and assembling fundraising materials including reports, letters, and other printed materials to support fundraising
Provide faculty assistance in seminar scheduling. This includes booking travel, preparing reimbursements, ordering catering, booking rooms, etc
Responsible for scheduling CMAC meetings (monthly and ad hoc) including securing meeting rooms and sending invites / confirming attendees
Scheduling meetings and providing support in handling all meeting logistics (e.g., conference rooms, conference calls, preparing meeting materials, etc.)

Los Angeles, CA

CB Senior Administrative Assistant

Los Angeles, CA

Wehner LLC

Los Angeles, CA

CB Senior Administrative Assistant

Provide back up support for a senior executive, working closely with executive’s assistant
Provide general office management such as; space arrangements/real estate for the group; ordering supplies/equipment
Work cooperatively with other administrative assistants in group, in positive partnership to back up each other smoothly
Expected work schedule 8am-5pm, M-F with flexibility for overtime depending on the work load
Provide support to a Market Manager and his team
Provide regular status updates if work is outstanding
Office manager- bankers are mostly on the road & also work in remote offices

present

Philadelphia, PA

Ccb-senior Administrative Assistant

Philadelphia, PA

Walker, Skiles and Kohler

present

Philadelphia, PA

Ccb-senior Administrative Assistant

present

Provide general support including photocopying, booking meeting rooms, ordering supplies, etc
Provide general office support including copying, booking meeting rooms, ordering supplies, mail distribution, facilities management and floor maintenance
Schedule appointment or group meetings for the leadership team including developing agendas for meetings, handling arrangements for conferences and Town Halls
Assist with staff onboarding and offboarding which includes requesting equipment setup and system access
Team and service oriented; enjoys supporting Relationship Executives while being part of/contributing to a broader team
Assist with On-Boarding, Off-Boarding and Relocating team members
Provide general office management such as new hire onboarding and exit interviews; space arrangements/real estate for the group; ordering supplies/equipment

Education Education

Bachelor’s Degree in Professionalism

University of California, Los Angeles

Bachelor’s Degree in Professionalism

Skills Skills

Leverage strong working knowledge of applicable firm and service line quality, risk, and confidentiality policies and guidelines and reinforce with others
Ability to deal with clients in a professional and courteous manner, and to develop professional working relationships
Ability to deal with customers in a professional and courteous manner, and to develop and leverage professional working relationships
Excellent time management, organizational ability, and strong agility skills
Execute assigned tasks efficiently with strong attention to detail while delivering high-quality of service
Knowledge of accounts payable with five or more years of full cycle accounts payable, experience in a fast-paced environment
Strong PC skills (proficient knowledge of MS Excel, Word, and PowerPoint)
High-level proficiency with EPRI’s support systems, and excellent working knowledge of Microsoft office products (Excel, Word, PowerPoint)
Extensive office knowledge, specifically Excel and Powerpoint skills with basic financial services industry knowledge
High proficiency with Microsoft Office Suite (excellent Outlook skills), Lync Meeting, Web, Sharepoint, and ability to stay current with new technology

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Senior Administrative Assistant Resume Examples & Samples

Heavy and complex calendaring, involving senior and junior level attendees in many departments and locations around the globe in multiple time zones
Meeting management, including arranging communication links via teleconference, video conference and/or web conference; scheduling could include multiple participants from within and outside the firm and across. Handling logistics for technology, meals/catering, etc
Ongoing administrative assistance in Global Marketing Services, supporting multiple senior executive (EVP and SVP level) as well as their management teams
Responsible for supporting a variety of department projects and initiatives including compiling status reports, quarterly dashboards, PowerPoint presentations and miscellaneous projects
Schedule domestic and international travel, handle itineraries and logistics. Manage expense reports for executives
Orders and maintains appropriate levels of office supplies. Manages certain office expenses
Provide back-up for other executive administrative assistants
Minimum of 3-5 years’ experience providing executive administrative support in highly professional environment, preferably in the financial services industry preferred
Bachelors or Associate degree required
Ability to support multiple senior executives simultaneously, reacting and operating in a fast paced environment
Exceptional demeanor in communicating with executive-level professionals globally, as well as ability to work with confidential information. Having the utmost integrity
Ability to represent senior executives in a highly professional fashion internally and externally
Ability to use judgment to escalate to the proper level when necessary and knowledge of how to prioritize responsibilities and solving of complex operating issues
Strong organizational skills with the ability to work under pressure on concurrent projects. Strong attention to detail and quality. Ability to proofread and QC documents
Excellent verbal and written communication skills. Ability to take direction and in turn write, edit and proof professional written communications
Proficient/Advanced with Microsoft Office 2010 required, especially Outlook, LYNC and PowerPoint; PeopleSoft skills preferred

Senior Administrative Assistant Resume Examples & Samples

Coordinate staff onboarding and off boarding which includes requesting equipment setup and system access. Arrange new technology purchases, setup, and other requests for the team
Provide general support including photocopying, booking meeting rooms, ordering supplies, etc
Expected work schedule 8am-5pm, M-F with flexibility for overtime depending on the work load

Senior Administrative Assistant Resume Examples & Samples

Calendar management; schedule internal/external meetings and appointments; and coordinate conference calls
Review managers' expense reports, verify expense documentation and submit to accounting for payment
Assist with department’s routine reports
Manage department’s incoming email inquiries; research and respond as appropriate
Assist in IT troubleshooting, and when necessary, assist with the raising of EURC requests
Maintain current organization charts
Coordinate on-boarding and off-boarding of employees
Assist with overflow, special projects and day-to-day tasks
Minimum 3-5 years experience in an administrative role
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, and Access), MS Outlook, general comfort level with Internet/Intranet usage and ability to learn proprietary software
Excellent interpersonal skills, both written and oral
Self-starter, extremely organized and detailed-oriented with strong commitment toaccuracy
Ability to complete tasks with limited direct supervision
Responds well to new challenges
Basic clerical experience such as accurate data entry, maintaining files and records, typing, proofreading, scanning documents, answering telephone, coordinating conference room assignments, confirming appointments and/ormaintaining calendars
Experience creating presentations, creating complex spreadsheets, etc

Senior Administrative Assistant Resume Examples & Samples

Strong PC skills (proficient knowledge of MS Word, Excel, and PowerPoint) Strong attention to detail
Advanced ability to organize and juggle multiple activities
Tact and good judgment in confidential situations and proven experienceinteracting with senior management
At least ten years of administrative experience and meeting coordination

Senior Administrative Assistant Resume Examples & Samples

Ensure that client service plans are executed
Ensure that all documentation complies with RBC standards
Pay and record invoices
Manage the Business Deposit Accounts

Senior Administrative Assistant FAS Disputes Resume Examples & Samples

Composing/typing/editing complex documents (using MS Word and PowerPoint)
Ensuring visual style of deliverables and footnotes is consistent with practice guidelines
Assisting in formatting and optical enhancement of external presentations
Coordinating domestic and international travel schedules and related reservations. Be proactive in meeting travelers' needs
Organizing receipts and preparing expense reports in a timely and accurate manner; reconcile as required
Maintaining internal contact databases as well as marketing, pitch and project related reports
Screening telephone calls, taking detailed messages, coordinating meeting space and maintaining calendars as directed
Routing incoming mail
Conducting directed secondary research
Maintaining reference and resource files for practice
Performing related duties as assigned
Strong proficiency in MS Outlook, Word, Excel, PowerPoint, Explorer, and Adobe Acrobat
Excellent typing and word processing skills; basic spreadsheeting skills
Strong interpersonal skills; ability to work closely specifically with all levels of the dispute practice staff composed of varied working styles, and firm staff in general
Outstanding organizational, time-management and prioritization skills
High levels of discretion, professionalism and independent judgment
Ability to multi-task in a dynamic, fast paced-environment and under deadline pressure
A minimum of five years of applicable experience in an advanced secretarial position, preferably in a large law or consulting firm or in-house legal department
Bachelor’s degree preferred,

Senior Administrative Assistant Resume Examples & Samples

Actively manage the calendars of multiple managers. Work effectively with other administrative assistants and meeting participants to schedule meetings, ensure conflicting meetings are reviewed and resolved timely, and ensure managers are aware of calendar updates
Perform routine tasks such as those related to monthly staff meeting communications, ad hoc group directory and organization chart updating, and weekly time sheet reporting
Manage general office needs such as ordering supplies, mail distribution, and floor maintenanceProfessional with expertise in administrative or related functions; preferably experience in working for multiple managers
Proven ability to meet manager expectations with accurate and efficient delivery, ability to multi-task and prioritize manager requests and needs
Exceedingly attentive to details, ability to focus and conduct business with few errors
Enthusiastic, self-motivated, effective under pressure, and willing to take personal responsibility and accountability

Senior Administrative Assistant Resume Examples & Samples

Use good judgment and exhibit highest level of discretion to accomplish tasks, including
Maintain files and records
Prepare presentation materials and other documents/communications as needed (including confidential and sensitive reports and analyses)
Proofread and support high standards/consistency in approach to formatting
Screen calls/visitors
Coordinate schedule
Manage travel arrangements
Order and maintain supplies
Support new-hire on-boarding (space/technology needs, etc.)
Collaborate with other departments on administrative tasks, such as catering/conference services, mail room, print room, technology, finance, etc
Follow policies, procedures, processes and techniques as expected by the firm and the department
Work under limited supervision, receiving instruction on new assignments and escalating serious or unique issues
Willingness to learn and expand personal skills in order to optimize personal career development opportunities
Minimum of 7 years experience as an administrative assistant or similar role in a fast paced corporate environment
Outstanding professional reputation and integrity
Strong planning & organization skills; results-oriented
Advanced PowerPoint, Excel and Word
Detail-oriented and sets high-standards of accuracy
Interpersonally effective and comfortable interacting with colleagues, partners and senior leaders/managers – particularly through relationships/networking, composure, and concise written and verbal communications
Innovative/creative
Excellent problem solving and ability to think critically
Ability to work independently and multi-task in a dynamic environment, managing multiple deadlines and priorities – large capacity
Team-oriented, actively participates to foster a positive work environment

Cib-senior Administrative Assistant Resume Examples & Samples

Finalise complex travel arrangements: co-ordination of flights, check in, VISAs, accommodation and ground transportation logistics. Manage a multitude of frequent changes at short notice and prepare travel itineraries in advance, proactive diary management (where applicable)
System functionality expert - utilise internal systems, complete accurate data entry (Oracle, eSource, Travel Portal, iMeet/iMemo, Concierge service, BT Meet Me, OMD)
Phone coverage for wider group
Partnership with assistants across the CIB group to provide coverage for absence sporadically
Professional client handling and relationship building with all client, Bankers and cover groups
Apply good judgment and have an understanding of competing priorities
Strong technical capabilities
Is flexible, willing and open to change
Has a high level of attention to detail and delivers high quality results at all times
Has an understanding of the culture of Investment Banking
Is a team player who can build networks and work in partnership
Solution orientated

Senior Administrative Assistant Resume Examples & Samples

Minimum of fiveyears of administrative experience required
Very strongMicrosoft Word, Excel, Power-Point, Lotus Notes and Adobe skills. Access experience a plus
Excellentinterpersonal and communication skills
Very solidtelephone and general clerical skills - (taking clear and concise phone messages, organize manager's agenda, etc.)
Excellent Customer Service skills and good trouble shooter
Ability to work in a very fast paced and dynamic environment
Contactclients and employees to schedule meetings and confirm appointments

Senior Administrative Assistant Resume Examples & Samples

Operate with a sense of urgency with strong attention to details
Strong inter-personal skills
Maintain familiarity with all policy and technology updates; troubleshooting and processing technological request
Processing of T&E expenses, calendar management, mail distribution, preparation of FedEx/DHL packages, faxing, answering phones, binding presentations, scanning and photocopying
Facilities management
Must have strong organizational skills, time management skills and excellent interpersonal skills
Enthusiastic, self-motivated, effective under pressure, and flexible - Self starter with the ability to work in a high pressure environment
Fast learner & Team Player
Readily accept responsibility and proactively identify opportunities to provide assistance
College degree preferred but not required

Senior Administrative Assistant Resume Examples & Samples

Three years of administrative experience required
Basic clerical experience such as maintaining files and records, typing, proofreading, answering telephone, coordinating conference room assignments, confirming appointments and/ormaintaining calendars
Possess strong analytical, problem solving and communication skills
Experience coordinating domestic and international travel arrangements (i.e. air, hotel accommodations and ground transportation) with travel agency; prepare detailed itineraries and assure accuracy and timely delivery of plans/tickets
Ability to work with a sense of urgency and have a drive for results
MS Word - Advanced
MS PowerPoint - Intermediate
MS Excel - Intermediate

Senior Administrative Assistant Resume Examples & Samples

Experience supporting multiple professionals at same time
Excellent communication, writing, judgment, and problem-solving skills
Must be flexible to cover different executives group grows or changes
College Degree Preferred or Relative Corporate Experience preferred (5 Years of Experience)
Proficient in Microsoft Office applications, especially Outlook for email, calendar and contacts
Other applications include Excel, PowerPoint, internet and research tools
Solid typing skills
Up to date with office procedures and technical training as well as all policy guidelines and compliance requirements

Senior Administrative Assistant Resume Examples & Samples

Highly proficient in MS Office (Word, Excel, Outlook, and PowerPoint)
Ability to gain a strong command of new systems (P2P, Citi Travel & Expense)
Prior experience as an Administrative Assistant required (5 years)
High School Diploma, College degree or equivalent preferred
Strong problem solving with ability to get things done
Ability to work 8:30 am - 5:30 pm with overtime, as requested
Professional presence and ability to engage with internal and external constituents
Proven ability to work well with others; must be a good team player

Senior Administrative Assistant Resume Examples & Samples

Duties and tasks mostly reflect variety and complexity, requiring judgment and experience to successfully accomplish tasks with limited direct supervision
Telephone coverage; screen calls; take messages and distribute in a timely and appropriate manner
Manage databases utilizing data entry and data export skills to add and edit new contacts, track referrals, and pull lists for mailings and events
Distribute incoming mail and faxes, prepare and send packages via mail, messenger and federal express
Create and organize files
Liaise with senior JPMorgan management and their support teams
Superior interpersonal and communication skills, both written and oral, and excellent telephone etiquette
Savvy with Internet/Intranet usage and ability to learn propriety software
Absolute tact and discretion when dealing with confidential matters; proven experienceinteracting with senior management
Sound judgment and excellent problem-solving skills

Senior Administrative Assistant Resume Examples & Samples

Organize and coordinate meetings and conferences, catering, and other specials events for both small and large scale meetings, often including people who are located in various offices
Set up of communication links for meetings via teleconference, videoconference and web conferences
Prepare, review, and revise presentations
Meet and greet guests (i.e., high profile investors, clients, brokers, etc.)
Answer and screen telephone calls
Establish, maintain and update files, databases, records and other documents
Prepare and distribute memos, proofread reports and other materials
Process payment requisitions and purchase orders
Minimum of 5 years administrative experience, executive level and financial services industry preferred
Bachelor’s degree and/or equivalent combination of experience and education
Ability to interact with tact and professionalism with both internal and external clients
Handle confidential material and maintain strict confidentiality
Proficient with MS Office 2010 (i.e., Word, Excel, Outlook, PowerPoint)
Knowledge of Adobe Acrobat
Excellent interpersonal and communication skills, verbal and written
Extremely reliable and able to work well independently and work well in a team
Ability to work in fast-paced and energetic environment

Senior Administrative Assistant Resume Examples & Samples

Act as back-up to team members in the event of absence or vacancy
Manages and monitors calendar of appointments, upcoming events and facilitates prioritized responses to matters requiring immediate attention where appropriate. Coordinates agendas, and dispatches meeting invitations and agendas, books meeting rooms and arranges for IT resources and other requirements in support of smooth and efficient meeting facilitation. Obtains briefing materials for meetings and events from the appropriate sources
Respond to internal inquiries concerning corporate information, legal agreements and certain legal issues, including monitoring renewals and action dates
Process in strict confidence, legal documentation, correspondence in accordance with established priorities and deadlines on a timely, accurate and efficient basis
Provide advice to internal business partners and peers to support the completion of a process or activity within established procedures,
Coordinate management of legal spend, application of appropriate e-billing system and correspond with offsite counsel
Maintains project files and keep all matters updated and current
Uses PowerPoint, MS Word, Excel, Adobe Acrobat Professional, and other programs in preparation of correspondence, documents and/or presentations; efficiently creates charts, graphs, tables, and text slides; responsible for formatting consistency and accuracy on time-sensitive, high-profile documents
Establishes and maintains filing systems; classifies, sorts, and files correspondence, records, and other documents
Works independently to manage timing and action plans for completing department functions and preparing correspondence, reports and other documents ahead of need
Handles complex travel arrangements (both domestic and international)
Accountable for meeting management including: printing confidential and sensitive information, creating agendas, transcribing notes and arranging meeting rooms
University degree/college diploma and/or equivalent work experience
Law Firm experience preferred
Understanding of the business of a financial institution
Knowledge of legal terminology
Knowledge of standard desktop applications used by the business unit
Knowledge and understanding of the business unit’s key products and services, processes and controls
Knowledge of departmental systems and applications
Strong verbal and written communication and comprehension skills
Excellent PC skills (proficient in Word, Excel, PowerPoint); experience working with office equipment (fax machines, photocopiers etc)
Strong proof-reading skills
Discretion with confidential issues and materials
Proactive, will to take initiative to effect improvements
Team player, supportive of Bank and group initiatives
Excellent interpersonal skills and ability to communicate with all levels
Flexibility to changing environment
Problem solving capability and critical thinking
Ability to develop trust and maintain a professional relationship with clients
Experience and discretion in dealing with confidential and sensitive material BMO Harris Bank is committed to an inclusive, equitable and accessible workplace. We are an Equal Opportunity Employer. By embracing diversity, we gain strength through our people and our perspectives. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability or veteran status

Senior Administrative Assistant Resume Examples & Samples

Handle the department cost-center, including regular monitoring for budgets, approval of invoices to ensure correct accounting transactions
Assist in and coordinate projects and assignments as requested/directed
Administration of investment request workflow
Understands and provides information about standards and processes
Advanced PC software skills
Basic knowledge in related job areas

Senior Administrative Assistant Resume Examples & Samples

Coordinate conference calls/meetings and maintain calendars accordingly, screen telephone calls, take detailed messages
Coordinate all travel arrangements. Be proactive in meeting travelers’ needs
Intermediate to advanced knowledge and ability to complete word processing tasks (correspondence, reports, memos, proposals, Excel charts, agreements, PowerPoint presentations, etc.)
Draft, prepare and review documents on behalf of supported staff, as requested
Seek ways to improve efficiency; identify challenges, provide ideas for solutions and solicit assistance for resolution
Track progress and relevant information pertaining to engagements under the guidance of the officer(s)
Conduct directed internet based research and summarize findings in an organized manner
Determine needs of the group and set up and maintain various office files, logs, listings and manuals
Prioritize and manage the completion of projects in an efficient and timely manner
Makes copies and scans of correspondence or other printed matter
Maintain a well organized file system conducive to the needs of the business lines

Senior Administrative Assistant Resume Examples & Samples

Perform administrative duties in an efficient and timely manner. Seek ways to improve efficiency
Enter all deal information into the CRM database, obtaining missing information through research or supported staff. Track progress and relevant information pertaining to engagements and be thoroughly knowledgeable of the engagement and deal process
Prepare and execute deal process activities which may include using Cap Source to assist deal teams in creating buyer’s list, creating and updating Confidentiality Agreements and Non-disclosure Agreements, checking with Legal when appropriate. Coordinate sending of Confidential Information Memorandums to buyers
Distribute Lucites to send to clients, buyers and other related contacts
Read and route incoming mail. Locates and attaches appropriate file to correspondence to be answered by supported staff
Schedule meetings, travel arrangements and maintain calendars accordingly
Back up Officers supported by other administrators as required
Makes copies of correspondence or other printed matter as requested
Be a team player, dealing effectively with co-workers and internal clients at all levels
Assist with training administrative assistants at all levels on business line procedure and report preparation as required

Senior Administrative Assistant Resume Examples & Samples

Oversees and performs a wide range of diverse administrative activities and serves as primary point of direct administrative contact and liaison with other offices, individuals, and external agencies on a wide range of specified issues and in the resolution of a variety of day-to-day matters; organizes and facilitates meeting, conferences, and other special events as required
Provides support activities such as answering the telephone, assisting and resolving problems, reviewing and controlling outgoing correspondence, and follow-up on operational commitments
Responsible for organizing resources and participating in planning in areas of complex projects, operations, and/or events of the department; schedules appointments and maintains calendars; schedules, coordinates and facilitates meetings, facilities usage, events, and travel arrangements as required
Assists in administrative problem solving, program/project planning, development, and execution of stated goals and objectives
Will attend and take minutes for various meetings as needed
Pulling reports and compiling data from various sources
Other projects as needed
Minimum of 5 years’ experience in an administrative support role
Highly Advanced PC skills required (Must be fluent in MS Office, Word, Excel (well versed in Pivot Tables, V/H Lookup, etc.), Outlook, PowerPoint and the Internet with no training needed)
Ability to gather data, information, and prepare reports independently and in a timely and/or urgent manner as needed
Demonstrated ability to multi-task and prioritize and escalate issues to the proper person when necessary

Senior Administrative Assistant Resume Examples & Samples

Submits bills to Accounts Payable for expenses such as limousine service, flowers, etc
Greets or assists clients and vendors
Works effectively as a team member but also independently
Assists with answering phones and routing calls to the appropriate back-ups
Orders supplies using the Procurement system. Monitors and controls supplies for the Division using appropriate expense management guidelines
3-5 years of previous administrative support experience

Senior Administrative Assistant Resume Examples & Samples

Handles day-to-day administrative needs of the SVP of Advertising & Marketing. Duties include, but not limited to: answering phone, copying, faxing, distribution of mail, database management, preparing expenses, scheduling appointments/meetings, maintaining department files
Assist the SVP with organizational projects that involve follow-up including not limited to
The Ticketing Committee
Charity Efforts
All-Star Game Promotions and Marketing Support
Post-Season Tune-in
New Promotional Programs/Platforms
Assist the SVP with organizational projects that involve follow-up including
Maintaining internal portfolios for all MLB related Advertising (Media Plans, briefs & creative)
Maintain library of audio, video and print materials produced by Major League Baseball as well as current competitive, corporate partners’, licensees’ and network advertisements
Maintaining competitive advertising portfolios
Organize and update product inventories
Storage maintenance
Maintenance of audio, video and print materials produces by the group
Assist on promotional projects (i.e.; Kids Day, Roberto Clemente, etc.)
Assist with servicing promotional partners
Order merchandise/prizes
Fulfillment of prizes on small projects
Assist group in preparing presentations inclusive of creating and maintaining charts and PowerPoint presentations
Compile and maintain all key contacts for trafficking advertising/marketing/research materials from department to Major League Baseball Entities, Licensees, Sponsors and Media Partners and Clubs
Oversee coordination of all Club advertising, marketing and research materials – to create a best practices reports and files
Performs related administrative duties as required

Senior Administrative Assistant Resume Examples & Samples

Provides ongoing assistance to supervisor
Compiles information and reports relevant to department
Assist other team members as assigned
Partcipate in departmental projects as required
Greets visitors, answers and directs phone calls to appropriate areas and answers routine inquiries
Coordinates meetings with FTT staff, internal customers and vendors including preparing agendas, reserving meeting rooms, audio/visual equipment, catering and other meeting logistics
Coordinates large on/off-site meetings
Maintains electronic and paper filing system
Perform ad-hoc reporting as required by GFAR groups/clients
Complies and produces staff time analysis data and project administration log and reporting maintenance
Assists GFAR Europe with coordinating and collecting of Management information
Coordinates complex domestic and international travel arrangements for supervisor as well as team members if necessary
Maintains calendars, department schedules and vacation/time-off schedules
Completes supervisor’s expense report
Maintains organizational chart for supervisor
Back up other assistants as needed
Support team members in addition to direct supervisor as appropriate
Bachelors degree preferrabley in commerce
2-4 years administrative experience in a professional environment
Advanced MS Office skills
VISIO
Knowledge of MS Project
Knowledge of MS Sharepoint
Visio
Ability to operate a personal computer and related software
Ability to perform multiple tasks with minimal supervision in a fast-paced, team environment
Ability to interact with senior management on a regular basis
Good judgment, high level of professionalism
Ability to plan and organize efficiently
Ability to organize and maintain accurate, orderly files and records
Strong attention to detail; ability to accurately proofread documents
Ability to interact with all types employees/management and outside business associates on the phone and in person

Asset Management Senior Administrative Assistant Resume Examples & Samples

Nearly 1,300 investment professionals providing more than 350 different strategies spanning the full spectrum of asset classes, including equity, fixed income, cash liquidity , currency , real estate, hedge funds and private equity
Leadership positions in America, U.K., Continental Europe, Asia , and Japan
Excellent problem solving and ability to think critically and outstanding oral and written communication skills

Senior Administrative Assistant Resume Examples & Samples

Full secretarial and administrative responsibilities – Arrange travel plans
Manage calendar
Coordinate/schedule appointments
Verbal and email reminders of key meetings/events in advance
Telephone and email communications as well as significant interaction with senior management and their assistants
Incoming/outgoing mail; Filing system set-up and maintenance
Prepare and review expense reports for compliance with corporate guidelines
Process invoices and order supplies and equipment
Prepare charts/presentations using Powerpoint, Excel, Word, etc
Periodic drafting of correspondence (letters, memos, reports, presentations)
Minimum 5 years administrative assistant experience
Strong proficiency in Microsoft Office software (Outlook, Word, Excel, Powerpoint)
Accuracy, attention to detail and ability to work independently with minimal direction and supervision
Proactive. Ability to interact with senior management
Enthusiastic with excellent interpersonal skills
Must be detail oriented and be able to handle multiple projects simultaneously

Senior Administrative Assistant Resume Examples & Samples

Assist in the planning and design of the specification of projects and programs
Trouble-shooting and resolving problems and inquiries
Provide administrative assistance to Mortgage Sales leadership team, including calendar/meeting management, sort/deliver US mail, and process expense report
Provide specialized administrative support to Mortgage Market Managers and at times to other leaders within the Retail Lending organization
Produce and deliver key reports and presentations as designated
Inventory supplies and maintain stock as needed
H.S. Diploma or equivalent
3 to 5 years of previous experience administrative supporting senior level managers
Expert knowledge of MSOffice
Proven experience multi-tasking and handling confidential and time sensitive experience
Self-motivated and team player

Senior Administrative Assistant Resume Examples & Samples

Experience and discretion in dealing with confidential and sensitive material
Build productive relationships within the line of business (LOB) and other functions through responsiveness and support. Proactively work with others (i.e., on own team, shared service center, other operational areas, or with the internal business partner and/or external customer) to ensure delivery of timely, quality and efficient fulfillment activities
Respond to internal & external inquiries concerning corporate information
Manage in strict confidence, documentation and correspondence in accordance with established priorities and deadlines on a timely, accurate and efficient basis
Establishes and maintains filing systems; classifies sorts, and files correspondence, records, media clips and other documents
Uses PowerPoint, MS Word, Excel, and other programs in preparation of correspondence, documents and/or presentations; efficiently creates charts, graphs, tables, and text slides; responsible for formatting consistency and accuracy on time-sensitive, high-profile documents
Complete document drafting/‘black-lining’ on complex and sensitive matters
Track Property Security Discharge Verifications
File Management
Adhere to the Records Retention Corporate Policy and ensure document file maintenance and archiving is done in accordance with policy
Accountable for ensuring the accuracy of all BMO Buying-On Line transactions for Compliance personnel supported including invoice coding, ensuring 100% accuracy
Lead or participate on special projects as assigned through the Office of the General Counsel or Compliance personnel supported
Accountable to ensure On-Boarding & Off-Boarding of lawyers i.e. orientation, access to BMO Buying Online, Corporate Cards
Compiling, coding, categorizing, calculating, tabulating, auditing or verifying information or data
Analyzing information and evaluating results to choose the best solution and solve problems

Senior Administrative Assistant Resume Examples & Samples

5+ years’ experience as administrative assistant
Ability to work independently and as a team member
Ability to be flexible in a fast paced environment
Financial Services background required
Experience in Concur and SharePoint a plus but not required

Senior Administrative Assistant Resume Examples & Samples

Enthusiastic with excellent interpersonal skills to be able to build and maintain effective working relationships
Needs good problem-solving skills with strong decision-making capability
Ability to handle and maintain the confidentiality of highly sensitive information

Senior Administrative Assistant Resume Examples & Samples

2-4 years experience in a similar job role/ environment
Strong Personnel Relation skills
Experience assisting management with the creation of PowerPoint presentations

Senior Administrative Assistant Resume Examples & Samples

Develops organization centric materials such as communications, correspondence, presentations, including deciding on or recommending content. Accountable for disseminating communications to facilitate timely and effective communications. Responds to related inquiries on the department’s behalf, or escalates for resolution as appropriate
Monitors and analyzes project expenses to ensure they are within budget and reallocated to the appropriate expense/client code
Performs budget forecast/variance analysis in support of maintaining expenses within budget and performs financial analysis of billing and costing to support the developing and recommending of alternatives, in support of business decision making. Supports the budget planning and monitoring process by collecting and aggregating, analyzing, and reporting
3) General Office Administration Accountabilities
Responsible for timely and consistent maintenance of client contact database (Siebel). Coordinates with Siebel Business Analysts to produce customized reports, and ensure data quality is maintained on behalf of the business. Runs monthly reports and interfaces with internal departments on client mailings and external events. Responsible for event planning and coordination
Prepares and dispatches outgoing mail, interfaces with selected couriers to ensure packages have been delivered within established timeframes. Screens telephone calls and responds to routine and moderately complex inquiries
Maintains confidential client information foe the business, team, or leadership an ensures information is handled appropriately
Interacts and collaborates regularly, with internal and external clients, their representatives, and senior managers, and with cross-functional business units to perform research and analysis, to develop and recommend alternatives, implement improvement opportunities, and to accomplish administrative or operational tasks
Interacts with vendors depending on unique requirements of the business unit

Senior Administrative Assistant Resume Examples & Samples

Provide back up support for other administrative assistants
Help manage the calendars of the team's Executives and work effectively with other administrators and meeting participants to efficiently and effectively schedule meetings. Adept at working around conflicts in a proactive and skilled manner and keeping manager aware of updates
Management and maintenance of confidentiality of personell information
Perform routine tasks such as those related to weekly staff meeting communications/dial-ins/room set up; Staff meeting minutes, weekly report collection/distribution; ad hoc group directory and org chart updating upon changes in group

Senior Administrative Assistant Resume Examples & Samples

Serve as the primary point of direct administrative contact and liaison with other offices, individuals, and external agencies on a wide range of specified issues and in the resolution of a variety of day-to-day matters; organizes and facilitates meeting, conferences, and other special events as required
Bachelor's degree or equivalent work experience; minimum of 5 years’ experience in an administrative support role
Excellent interpersonal and verbal & written communication skills; good organizational skills
Work independently and as part of the team for the betterment of the department and organization

Senior Administrative Assistant Resume Examples & Samples

Prepare written responses for routine to complex enquiries
Sets up and maintains filing systems; monitors phones, and screens calls ensuring proper referrals
General clerical duties; sort and distribute mail; prepare and coordinate department courier shipping and receiving requests, photocopying, fax and mailings
Provides reception relief and contributes to other shared administrative responsibilities
Maintains supply inventory, anticipating needed supplies and placing orders
Supports group Executives and Management by making travel arrangements; scheduling appointments and managing calendars
Supports the coordination of group meetings; uses PC and multiple software packages for moderately complex support functions
Gathers information and data as directed; compiles data and creates reports; may maintain department budget
Requires a high school diploma and a minimum of 2-3 years administrative experience, or equivalent overall experience. Highly developed communication skills (written and verbal), time management, prioritizing, adaptability completing all functions with accuracy and attention to detail. Demonstrated proficiency using Microsoft Office. General knowledge of Company policies and procedures including basic office management practices with the ability to apply that knowledge. Some college or formal education preferred

Senior Administrative Assistant Resume Examples & Samples

3 years BSA/AML or related Compliance experience preferred
Knowledge of Bank Secrecy Act/Anti-Money Laundering, USA PATRIOT Act, and OFAC regulations
Bachelor’s Degree or equivalent work related experience required
Expert knowledge in Microsoft Office products and AML related applications
Ability to work independently, prioritize workload and meet deadlines

Senior Administrative Assistant Resume Examples & Samples

Provide daily administrative support including extensive filing, making copies, preparing labels, mailing and faxing documents. Receive incoming mail and distribute to appropriate team member
Respond to emails and other correspondence independently or under the direction of the organization’s attorneys, officers or managers in a timely manner
Prepare legal documents (agreements, letters, memoranda, etc.) and closing files. Draft and maintain corporate records
Assist the compliance officers with regulatory requirements, including maintaining database and SharePoint administration
Prepare agendas, notices, minutes, meeting materials, and organize and facilitate staff and departmental meetings
Proofread and correct prepared materials for grammar, spelling, punctuation, format, syntax and content
Manage complex travel accommodations and busy calendars for associates and communicate schedule changes to those affected
Accurately complete and reconcile invoices and expense reports within corporate guidelines
Manage payment of invoices and coordinate with the rest of the administrative team to assist with expense management
Manage the timely production of board and committee material
Take the lead and control special projects and area wide initiatives
Must have a high-level of interpersonal skills to handle sensitive and confidential situations with complete discretion. Demonstrate independent decision-making and sound judgment
Self-starter, task oriented and highly proactive on a daily basis
Capable of juggling multiple tasks, establishing priorities and meeting deadlines
Must be able to work within an administrative team and provide backup support to team members. The organization operates in a collegial manner, with all employees working to achieve common goals
Minimum of 2 years administrative support experience is required, preferably in a law firm or legal department of a financial or insurance organization. 5 years’ experience preferred. Familiarity with Service-Now, Carlson Wagonlit Travel and Concur Expense report self-tool a plus
Associates or Bachelor’s degree preferred or equivalent work experience
Strong proficiency in technology, including instant messaging, MS Word, Excel, Outlook, SharePoint, Adobe and PowerPoint
Previous experience creating Closing Binders is preferred

Senior Administrative Assistant Resume Examples & Samples

6+ years of FT experience preferred
Ability to work as part of a fast-paced dynamic team in a high performance culture
Strong interpersonal, communication, organizational and time management skills
Basic project management skills with proficiency in database management and internet research
Experience coordinating large events
Advanced proficiency in Microsoft Excel, Outlook, PowerPoint and Word
Self-starter who can problem solve, provide strategies and alternative solutions to management team
Flexibility for overtime
Financial Services investment banking business model experience

Senior Administrative Assistant Resume Examples & Samples

5+ years relevant experience supporting senior executives
Impeccable communication skills
Ability to work in a fast-paced environment and handle high volume and quantity of work

Senior Administrative Assistant Resume Examples & Samples

1+ years of Mutual Fund experience
Administrative experience
Proficient in all of Microsoft Office
Experience with day-to-day office tasks

Senior Administrative Assistant Resume Examples & Samples

Book international & domestic travel arrangements and organize itineraries
Assist with staff onboarding and off boarding which includes requesting equipment setup and system access
Other administrative/general tasks including

Senior Administrative Assistant Resume Examples & Samples

Types and edits legal documents, correspondence and presentations
Manage the coordination and organization of all meetings, conference calls, travel arrangements/trip itineraries, vacation time etc
Manage phones/messages, responding to basic requests for information, and update calendar on a daily, weekly and monthly basis
Perform various administrative tasks, such as memo writing, filing, copying, faxing, phone correspondence, etc
When requested, create excel spreadsheets, presentation materials, meeting agendas, etc
Process/reconcile legal invoices from outside vendors
Manage expense reports for SVP and other team members
Assist in planning team/Legal Departmental events
Create daily itinerary that includes contact numbers, meeting locations, etc
Attend meetings and take notes, as needed
Assist the team with various projects and assignments as needed
Build and maintain strong cross functional relationships with all internal business units
Provide a high degree of professionalism and customer focus
Manage confidential files and other privileged information
Must have at least 3+ years supporting a top executive
Exceptional customer service focus, including attention to producing quality results
Strong communication, interpersonal, teamwork, and organizational skills with superior verbal and written communication skills
Project management skills preferred
Excellent time management skills- (heavy calendar management)
Ability to work accurately under time constraints
Strong computer skills, including proficiency in MS Word, Excel, PowerPoint and Outlook

Senior Administrative Assistant Resume Examples & Samples

Enter all deal information into the CRM database, obtaining missing information through research or supported staff
 Coordinate travel, hotel accommodations and meetings. Research available options and set up off site meetings and closing dinners as required
Set up and maintain various office files, logs, listings and manuals
 Read and route incoming mail. Locates and attaches appropriate file to correspondence to be answered by supported staff
 Greet clients, ascertain nature of business and route visitors to employer or appropriate person. Set up clients meeting facilities as required
 Schedule meetings, travel arrangements and maintain calendars accordingly
 Screen telephone calls; message taking; coordinate conference calls. Back up phone for other admin staff
 Back up Officers supported by other administrators as required
 Prepare expense reports for supported staff in a timely manner. Insure submissions are in line with corporate expense reimbursement policies
 Makes copies of correspondence or other printed matter as requested
 Be a team player, dealing effectively with co-workers and internal clients at all levels
 Assist with training administrative assistants at all levels on business line procedure and report preparation as required
 Perform related duties as assigned

Senior Administrative Assistant Resume Examples & Samples

The individual will be responsible for administrative duties such as: manage and maintain all line of business reporting, expense reports, travel arrangements, investigating and gathering information for problem resolution, coordination of meetings and special projects, collecting and analyzing information, monitor emails and telephone calls and interact with clients (internal and external)
Manage and monitor the Leaders’ calendars of scheduled appointments’ or upcoming events and matters requiring immediate attention. Coordinate agendas, meeting invitations, reserve meeting rooms and arrange audio visual resources and other requirements in support of smooth and efficient meeting facilitation
Arrange travel arrangements and maintain travel expenses for the Senior Leaders
Maintain and track staff vacations and absences in accordance with divisional guidelines
Maintain email distribution lists and organizational chart
Work collaboratively with other LOBs and executive office staff
Subject matter expert on onboarding and offboarding of employees
Provide back-up support for Team as needed
Proven project management skills to coordinate and lead a variety of initiatives
A minimum of 10 years progressively responsible experience in an administrative/ professional support function in a fast paced environment, dealing with moderately to very complex issues and managing conflicting priorities
Demonstrated ability to perform moderate to complex administrative activities and to assign work, coach and mentor more junior staff

Senior Administrative Assistant Resume Examples & Samples

Ability to gain a strong command of new systems (P2P, Citi Travel & Expense) Non-Technical Skills –
Prior experience as an Administrative Assistant required (5+ years)
Ability to work 8:00 am - 5:00 pm with overtime, as requested

Senior Administrative Assistant Resume Examples & Samples

Assist Investment Professionals with travel, meeting arrangements, filing, Outlook, daily/weekly/monthly/quarterly reports, including Extensity reports
Facilitate evacuation process and report problems/issues in the department’s common areas to facilities
Schedule and prepare materials and technical support for various department meetings
Coordination, scheduling and attendance of various internal and external meetings
3-7 years of work experience
Undergraduate degree or college diploma preferred
Strong working knowledge of Outlook, particularly dealing with various time zones
Experience in booking domestic and over-seas travel
Ability to perform multiple tasks in a fast paced, team environment
Ability to work with minimal supervision
Ability to solve routine department problems with little direction

Senior Administrative Assistant Resume Examples & Samples

Provide administrative support to head of department and other senior managers
Balance delivery of key tasks, prioritizing work according to business pressures and deliverables
Schedule/Maintain frequently changing meetings/appointments via Outlook
Coordinate all aspects of appointments, meetings, group events, receptions and conference calls
Produce and edit letters, memoranda, agendas, reports or other materials from rough draft or notes utilizing a wide variety of software including MS Office Suite, Access, etc
Handle and screen incoming calls, respond to inquiries, clarify company policies and procedures
Prepare and review materials and correspondence for meetings
Assist with creation/modification of presentations, spreadsheets, and other various documents
Professionalism in communicating and interacting with all levels of employees from associates to senior management
Proficiency with all Microsoft Office programs, particularly Excel for producing weekly reports
Prepare documents, such as purchasing requisitions, payment requests, expense reports, evaluations and other materials
Manage incoming mail, calendar, email
Arrange frequent travel– both international and domestic, conference calls, meeting logistics, and training
Partner with manager to ensure effective and efficient organization for optimal use of manager's time/resources
Prepare, reconcile, and track expense reports
Organize and secure highly confidential company and employee information
Assist manager with creation and tracking of ad hoc reports, budget, or other related tasks as required
Serve as back up support for other managers or administrative staff when required
Understand, interpret and provide information regarding department services or policies to visitors, managers or employees, in person, over the telephone or by correspondence
Maintain records in compliance with company policy
Examine documents, records and forms for accuracy, completeness and conformance with applicable standards
3-5 years’ experience as an administrative assistant preferably in a large organization supporting senior/executive management (2 years’ experience as an Senior Administrative admin required.)
Technical Skills: Excellent PC skills (Outlook, Word, PowerPoint, Excel)
Strong sense of urgency; ability to prioritize and be very attentive to detail
Experienced at making decisions and maintaining composure under pressure
Professional and corporate demeanor
Self-starter with a strong work ethic and an enthusiastic team player
Willing and able to handle special projects as assigned
Ability to interact with senior management)
Ability to interact with senior management
Ability to work 8:00am-5:00pm and be flexible for overtime as needed
BA/BS or equivalent experience a plus

Senior Administrative Assistant Resume Examples & Samples

The Sr. Administrative Assistant will be responsible for the daily administrative management of the office operations. This person will be the go to person for the administrative support staff and will be accountable for: Working with the department staff to troubleshoot and suggest solutions for accounting and master accounts issues and other issues as they arise
Directing the workload for the administrative staff
Assisting with the interview process for new administrative staff
Training current and new administrative staff
Maintaining and adhering to all office processes and procedures
The Sr. Administrative Assistant will be the subject matter expert in reviewing and preparing group contracts
The Sr. Administrative Assistant will be involved in the review of documents for the sales team. Contracts: Review and provide feedback on sales contracts
Expense Reports: Support the Director in reviewing expense reports on a weekly basis
Spreadsheets: Support the sales team in creating and distributing Excel based spreadsheets
The Sr. Administrative Assistant will have a strong financial acumen and must be able to review, understand and provide feedback on financial reports

Senior Administrative Assistant Resume Examples & Samples

LI-AS1
Associate's Degree or equivalent combination of training and experience
Five to seven years experience
Advanced administrative skills
Demonstrated ability to work on own initiative with little direction, to identify issues requiring attention, and to initiate projects
Experience interacting with all levels of executive officers
Advanced personal computer skills necessary for formatting reports, presentations, spreadsheets, graphics, et cetera
Mathematical skills, including compilation of statistics, balancing of figures
Analytical skills and research abilities
Personal Computer skills, including Excel, PowerPoint, Word and Outlook

Senior Administrative Assistant Resume Examples & Samples

Produce, format and edit memos, letters, proposals, project resumes, PowerPoint presentations, and coordinate distribution
Produce, format and edit specialized reports, including revenue and sales reports
Create Excel spreadsheets incorporating look-up and pivot tables, subtotals and sorts, and financial and logical functions
Plan, coordinate and participate in meetings, webcasts or conference calls, including scheduling and communication, maintaining information and preparing and distributing materials, taking minutes and following up on action items
Manage and update thought leadership inventory, editorial calendar, and horizontal distribution listings. Manage various projects from start to finish using Microsoft software and other database or web based applications including working with others to ensure quality and timely completion
Create, edit and format .PDF files using Adobe Acrobat
Create mail merges and handle large mailings
Coordinate production of documents, including scanning, photocopying, binding, assembly and delivery upon completion
Coordinate and facilitate local networking, conferences and seminars. May include coordinating seminars outside local market. Manage and track presentations across footprint for specific horizontal
Research information using various Internet search engines and research sites
Provide back up support to all facilities services – reception, phones/communication, production, USPS mail, UPS deliveries and pickups, courier service, and utilization reporting for FWRE
Five years or greater administrative support and project work experience is a must. Professional services and/or consulting firm environment strongly preferred
College coursework in office or business administration or equivalent experience required. College degree preferred
Extensive administrative background and technical competence with experience reviewing documents for quality assurance and managing projects from start to finish
Advanced level of expertise in Microsoft Word, PowerPoint, Excel, Adobe Professional, Outlook, and web based applications are required. Expertise in Sharepoint 2013 is preferred
Exercise a high degree of discretion, technical competence and office administration ability
Ability to learn various other programs and applications as necessary and/or required
Knowledge of financial and accounting terminology is strongly preferred
High energy level with excellent interpersonal skills, positive attitude, professional presence and exceptional customer service
Strong project coordination, organizational and time management skills
Process oriented, accurate and quality focused with the ability to handle and prioritize multiple projects and tasks to proactively respond and keep business leadership apprised of critical issues
Excellent analytical skills to identify and report trends and make recommendations in collaboration with others
Ability to handle key assignments of confidential nature, exercise a high degree of discretion and maintain highly confidential information
Ability to build strong working relationships at all levels, internal and/or external to the organization and respond to client service issues in a courteous and professional manner
Work well independently and in a team with professional presence and exceptional customer service
Ability to understand and strictly adhere to the brand and quality standards and procedures established by Crowe Horwath
Results and profit-oriented with the ability to balance other business consideration; capacity for rendering objective business decisions
Ability to function in high stress situations attributed to tight deadlines and multiple client needs or team needs

Asset Mgmt-senior Administrative Assistant Resume Examples & Samples

Management and maintenance of confidentiality of personal information
Strong time management, sound judgment, good prioritizing, team player - Advanced ability to organize and manage own time
Exceptional experience with: calendar management, time and expense management support, meeting coordination, meeting support planning

Senior Administrative Assistant Resume Examples & Samples

Performs critical and confidential administrative support including phone call management, calendar management, expense reporting, scheduling meetings, and organizing office files and materials
Schedules appointments and coordinates calendars. Keeps outlook and contact lists updated and synced with smart phone and paper calendar
Composes letters and reports from verbal instructions or written notes/drafts
Coordinates complex, multi-leg US and international travel arrangements, hotel and car accommodations, and planning of itineraries
Coordinates onsite and offsite meetings (large and small) including attendees, facility, equipment needs, catering, etc
Run, create, analyze and distribute reports on a regular basis
Develops office procedures and filing systems as necessary
Ongoing contact with customer service department for orders on executive promotional accounts and donations. Checks availability and pricing, placing orders and insuring payment
Attend and take minutes for various meetings; as requested
Must be a highly motivated self starter and be able to work with a minimum of supervision
Senior level proficiency with MS Office (Word, Excel, PowerPoint)
Ability to create presentations using PowerPoint and/or other presentation software
Must possess strong interpersonal savvy and the ability to establish and maintain excellent working relationships will all internal contacts/coworkers
Demonstrate a high level of professionalism
Possess strong problem solving skills and independent judgment
Have a demonstrated history of excellent organizational skills, ability to maintain high levels of confidentiality, ability to prioritize many tasks and complete tasks with accuracy and efficiency
Well-developed ability to read, write, and speak English. Mental ability to conduct complex interpersonal interactions with others, utilize excellent grammar and spelling skills in composing correspondence, operate independently, handle confidential information with discretion, and work effectively under pressure
Physical capability to use telephone, computer hardware/software including keyboard, type accurately at 60 wpm, and work in excess of 8 hours per day and/or 40 hours per week
Associate degree in secretarial and/or business administration with courses in office administration and management or experience equivalent to a degree
Previous work experience providing senior level administrative support in progressively responsible positions
Affinity for the outdoors preferred

Senior Administrative Assistant, Citimortgage Resume Examples & Samples

Attention to detail, consistent production of "senior ready" work products
Ability to work 8:30am-5:30pm and be flexible for overtime and/or travel as needed
Strong skills in assessing and/or analyzing situations and executing appropriately

Senior Administrative Assistant Resume Examples & Samples

Provides administrative support to one or more executives. Proactively manages executive calendars with attention to accuracy, detail and allocation of time and resources to promote productivity and successful execution of executive and team goals and objectives. Recognizes the need to reprioritize as appropriate if business initiatives change and acts independently to realign executive priorities
Performs general administrative activities including screening and directing incoming phone calls, composing and typing general correspondence including emails and prioritizing, distributing and acting on mail
Advises department in the use of the business unit or department's products and services. Takes initiative to provide training and coaching when appropriate
Providing support to executive level management - or equivalent (7-9 years)
Project management (7-9 years)
High School diploma/GED or 4 or more years of US military service5 or more years of experience in a role performing administrative assistant or coordinator job functions
1 or more year(s) of experience in a role providing general administrative support for 1 or more senior-level manager(s)
Demonstrates confidence, composure and professionalism
Advanced proficiency in Microsoft Office Suite

Senior Administrative Assistant Resume Examples & Samples

Provides administrative support to one or more executives. Proactivelymanages executive calendars with attention to accuracy, detail and allocation of time and resources to promote productivity and successful execution of executive and team goals and objectives. Recognizes the need to reprioritize as appropriate if business initiatives change and acts independently to realign executive priorities
May organize, host and facilitiate activities such as team and cross-functional meetings, conferences and department activities
Project management(7-9 years)
Fast-paced environment
Ability to effectivelymanage multiple projects, meet deadlines and reprioritize as needed; follows through on commitments

Senior Administrative Assistant Elk Grove Village Resume Examples & Samples

Manage multidisciplinary projects, ensuring the achievement of projects to time, cost and specification
Manage intranet space and write content for it
Track and coordinate space planning needs
Coordinate or assist with travel arrangement: compiling notebooks, research, copying, etc
Handle confidential and non-routine information. Coordinate schedules, meetings, appointments, and establish agendas
Coordinate group events (e.g. on-site meetings, off-site meetings, open house, parties, etc.)
Receive packages and contact appropriate personnel or department
Prepare and distribute routine correspondence and reports
Above average knowledge of Microsoft Word, PowerPoint, Excel and Outlook
Proficient Experience using the internet for research
Strong team player, able to function in a team organized environment as well as work independently

Senior Administrative Assistant Resume Examples & Samples

Professional demeanor and manner
Day to day duties involve the following
3 years of previous legal secretarial or trust administrative assistant experience

Senior Administrative Assistant Resume Examples & Samples

High school diploma/ equivalent; Bachelor’s degree preferred
5-8 years of related experience
Must have experience supporting senior level management in a complex global environment
Extensive working knowledge of MS Word, Excel, PowerPoint & Visio
Advanced knowledge of MS Outlook is essential
Experience with expense reporting systems/ software
Experience w/SharePoint preferred
Strong interpersonal skills; position requires demonstrated poise, tact, and diplomacy
Must be able to interact and communicate effectively with individuals at all levels of the organization up to and including Board level
Confident, self-starter who can work well with minimum supervision
Requires strong attention to detail in composing and proofing materials, establishing priorities, scheduling and meeting deadlines
Problem solver who is quick to figure solutions and move projects forward
Displays flexibility in time management to get the job done

Senior Administrative Assistant Resume Examples & Samples

Six plus (6+) years previous
Administrative Assistant experience with increasing responsibility, complexity and initiative
Typing 55+ WPM
Lotus Notes (Email, Calendar and Databases)
MS Word, Excel, PowerPoint (Intermediate to Advanced)
Excellent verbal and writing skills
Expert resource for One Look and software questions
Learning agility Interpersonal Skills
Shares knowledge
Role model/coach; positive influence
Anticipates needs
Acts proactively
Motivates team members
Contributes toward achieving business goals
Organizational perspective
Comfortable with ambiguity
Adaptable/flexible
Confidentiality
Self aware, shows confidence in abilities
Ability to lead projects
Applies process improvement to projects
Coaching and feedback
Problem-solving/decision making
Applies prior experiences to current role
Breadth/depth knowledge of business area

Senior Administrative Assistant Resume Examples & Samples

Organize and coordinate work flow, manage multiple tasks, deadlines, and projects
Conduct significant document creation, proofing, production, including creative input
Utilize Aon Hewitt graphic identity standards
Fax requests and verification
Assist with client requests
Maintain client files, client databases, client records
Develop and maintain client home pages and budget trackers as needed
Display advanced software knowledge and strong project management skills
Provide back-up support to other AAs (including other departments)
Solicit and compile information (i.e., from vendors)
Assist with HHR set-up, proposal distribution, confirmations, and repotting
Assist in development and maintenance of master client reporting files
Assist with census file manipulation/clean-up/development for proposal distribution
Spreadsheet data including formulas, pivot tables and charting/graphing
Follow-up with vendor and client contacts as directed by consultant; send reminders for outstanding deliverables
Answer telephone for group
Assist in the development of administrative procedures and coach/train as necessary
In some markets, function as Lead AA--coordinate workflow among AAs
Software knowledge (MS Suite) - Advanced in Excel, Word, PowerPoint and Outlook
Proofreading expertise
High degree of Professionalism
Demonstrated ability to multitask/react to pressure

Senior Administrative Assistant Resume Examples & Samples

Attend meeting, take notes and follow-ups
Organize and coordinate work flow, manage multiple tasks, deadlines and projects
Coordinate meetings (various different leader and time zones)
Display advanced software knowledge
Solicit and compile information
Maintain high level of confidentiality working with sensitive information
Help with special projects
Minimum Five (5) years experience supporting leaders and/or a team
Confidential
Organized and Detail Oriented
Ability to manage multiple projects/requests
Flexible to meeting project deadlines
Self directed and able to anticipate needs
Proactive - thinks bigger picture, comes with solutions
Project solving and decision making skills
Develop partnership with senior level consultants
Responds to requests promptly
Comfortable receiving requests from multiple people, able to prioritize

Senior Administrative Assistant Resume Examples & Samples

Create, edit, proofread, and produce complex client documentation including email, presentations, and spreadsheets
Format, compile, and prepare reports and summarize information from several sources
Summarizes performance feedback for senior managers/consultants
Monitor/maintain e-mail for senior managers/consultant
Attend senior-level meetings and take notes
Organize and coordinate workflow, manage multiple tasks, projects, and deadlines
Prepare and manage deliverables (production, assembly, mailings, etc.)
Create mail merges
Manage schedules of consultants
Maintain high level of confidentiality working on sensitive material
Compose correspondence from rough notes or independent knowledge of circumstances
Maintain/update/organize categories and data within databases
Prepare expense reports and update time recording information
Interview candidates
Provide backup to other Assistants
Miscellaneous duties including mail, faxing, copying, phones, scheduling meetings, and travel arrangements
Minimum of five to six years of prior administrative experience
Interact professional with firm leaders and clients
Attentive to details and have strong follow-up skills
Able to prioritize daily workload, act proactively, and respond to requests promptly
Comfortable working in a fast-paced environment with short deadlines, interruptions, and multiple tasks
Self-directed and able to anticipate team needs
Manages processes/projects
Streamlines processes--innovation outcome focused
Minimum typing speed of 55 WPM
Advanced skills in Microsoft Outlook, PowerPoint, Excel, and Word
Excellent writing/proofreading skills including grammar, punctuation, and spelling

Senior Administrative Assistant Resume Examples & Samples

Must provide complex administrative support requiring a substantial amount of independent judgment, strong skills, and professionalism
Minimum 6 years of relevant work experience
MS Outlook, Word, Excel, PowerPoint, SharePoint (Intermediate to Advanced)
Contributes toward achieving business

Senior Administrative Assistant Resume Examples & Samples

Provide administrative support to client team, including preparation of client materials, meeting set-up, and other tasks to ensure quality client deliverables
Five years of relevant work experience
Advanced Knowledge of MS Office (PowerPoint, Excel, Word)

Senior Administrative Assistant Resume Examples & Samples

Independently managing calendar and meeting prioritization
Scheduling meetings and/or conferences by interacting with internal/external clients/partners to coordinate calendars, accommodations, meeting materials and supplies
Reading and responding to emails and requests on behalf of the leader; ensuring leader is informed of pending requests or requests where follow up is required
Coordinating department programs (recognition, time keeping, budgets, onboarding/offboarding etc.), off-site meetings, special events or conferences
Providing new hire training and/or mentoring to staff within department or business unit as needed for new hires
Ability to anticipate needs and make independent judgments given limited availability of leader
Ability to exercise discretion due to accessing and handling sensitive information
Solid interpersonal skills including the ability to work independently and as part of a team
Strong relationship and communication skills working with multiple audiences at multiple levels of the organization
Ability to type 55 WPM

Senior Administrative Assistant Resume Examples & Samples

Highly organized, self-starter, and team player with a positive attitude
Exhibit excellent interpersonal skills and a high degree of professionalism with demonstrated ability to maintain confidentiality
Skilled in work prioritization with ability to juggle multiple priorities and deadlines with minimum disruption
Demonstrated experience in problem solving, decision making
High proficiency with Microsoft Office Suite (excellent Outlook skills), Lync Meeting, Web, Sharepoint, and ability to stay current with new technology
Knowledge of internal business systems (hiring, purchasing, scheduling, org tools, planning, etc.)
General technical and business acumen skills

Senior Administrative Assistant Resume Examples & Samples

5+ years managing Sr./Executive level management in a fast-paced, complex environment
High Diploma, Bachelor's degree preferred
Professional ability to manage sensitive and confidential information discretely
Self-motivated to meet deadlines independently

Senior Administrative Assistant Resume Examples & Samples

Organize and manage calendar schedules for the Intel India Finance Controller and his senior staff
Travel & Expenses management: makes optimal travel arrangements and manage expense reports
Organizing staff meetings, capturing minutes and tracking mechanisms
Roll-up monthly status reports
Manages departmental Recognition process
Manages departmental purchasing
Information / Communication channel for policies and procedures
Handles matters expeditiously, proactively, and follows-through on key tasks
8-10 years administrative or equivalent experience; Bachelor's degree preferred
Strong Office Suite skills (Excel, Word...),
SharePoint maintenance and administration
Project Management skills is a plus
Demonstrable Collaboration and team work skills
Working across Multiple GEOS, Time zones and Cultures

Senior Administrative Assistant Resume Examples & Samples

Candidate should possess 5-7 years of administrative experience or equivalent education/experience and 5 or more years of experience in the following
Experience working with Microsoft* Office* including Outlook*, Word*, Excel*, PowerPoint*, as well as SharePoint*, Live Meeting and Communicator
Excellent written and verbal communication skills with all levels of employees and management
Exhibit a high degree of judgment and discretion in handling confidential information and situations
Solid leadership, strong attention to detail, professional/pleasant demeanor, and teamwork skills
Judgment and decision making ability is required in resolving moderately complex problems
Experience with working with culturally diverse groups located across multiple geographies is required
Knowledge of Intel business systems such as HAI, e-Purchasing, CRS, travel at Intel, Intel shuttle, and Storefront* a plus

Senior Administrative Assistant Resume Examples & Samples

Provide administrative support to the director, including calendaring, expense reports, and travel arrangements
Coordinate off-site and in-house team meetings and special events; management of staff meeting agendas and meeting minutes
Coordinate travel for conventions and events for the local team, visitors to the LatAm region, and regional team members
Conduct on-site tours for visitors and large groups
Tracking, distribution, and inventory of our LatAm physical swag items
Maintain, manage logistics, and tracking of all digital in-game keys, pets, and loot for upcoming events
Coordinate and organize time sheets and track vacation and sick time
Interface with other internal teams at multiple levels of the organization as needed

Senior Administrative Assistant Resume Examples & Samples

Independently manage leader(s) calendar and meeting prioritization. Schedule meetings and/or conferences by interacting with internal/external clients/partners to coordinate calendars, accommodations, meeting materials and supplies. May read and respond to emails and requests on behalf of the leader; ensure leader is informed of pending requests or requests where follow up is required
Prepare expense reports, invoices, internal/external communication, travel arrangements, and other misc. reports
Respond to ad hoc requests (filing, copying, etc.) and provide project/program support representing the team (researching issues or questions about policies or practices, coordinate a conference, etc.)
Provide new hire training and/or mentoring to administrative staff within department or business unit. May back-up other administrative assistants
{Proficiency with computer programs (MS Word, Excel, PowerPoint, Access) and administrative programs (Lotus Notes, Ariva Buyers XMS, Concur
Ability to anticipate needs and use independent judgment given limited availability of leader
Experience supporting senior leader

Asset Management Senior Administrative Assistant Resume Examples & Samples

Create Know Your Client (KYC) regulatory documents to onboard new client accounts and update existing client accounts
Understand compliance regulations for incoming/outgoing correspondence, client checks, stock certificates
Provide support in managing the Morristown client center (setting up client meetings, ordering meals/beverages)
Provide general office management such as ordering supplies/equipment
Book travel arrangements for team members and process travel & expense reports
Assist with invoice processing and technology needs (telephone, remote access, blackberry requests)
Provide support in managing client email distribution (Strong Mail)
Assist in vacation and time away schedule
Strong time management, sound judgment, good prioritizing, team player
Demonstrated high degree of professionalism in client interactions
Tact and good judgment in confidential situations
Know Your Client (KYC) requirements a must
Demonstrated experience with various JPMC systems (COB, Investor Workstation, Concur, Citadel)
Enthusiastic, self-motivated, good common sense, effective under pressure, and flexible
Self starter with the ability to work in a high pressure environment
Strong ownership and positive attitude - coupled with strong accountability for tasks
Prefer minimum five years’ experience working in an administrative capacity
Knowledge of the following systems: EURC, Concur, ePurchase, and Travel Express is a plus

Senior Administrative Assistant Resume Examples & Samples

Respond to ad hoc requests and provide project support, logistics for meetings, town halls, and offsites
Extend independent judgment over prioritization of work, and on behalf of the leader
May back-up other administrative assistants
3-5 years of administrative experience required
Proficiency with computer programs (MSWord, Excel, PowerPoint, Access) and administrative programs

Senior Administrative Assistant Resume Examples & Samples

Requires 3 - 5 years experience in an administrative/ professional support function in a fast paced environment, dealing with moderately complex issues and managing conflicting priorities
Strong time management; multi-tasking and prioritization skills are essential
Ability to deal with confidential materials in an appropriate manner.At BMO Harris Bank, we have been helping our customers and communities for over 130 years. Working with us means being part of a team of talented, passionate individuals with a shared focus on working together to deliver great customer experiences. We stand behind your success with the support you need to turn your potential into performance

Senior Administrative Assistant Resume Examples & Samples

Experience working with Microsoft Office including Outlook, Word, Excel, PowerPoint, as well as SharePoint, and Lync
Experience with working with culturally diverse groups located across multiple geographies
Proven track record of working with Intel senior management offices / existing network with MCM level admins is a strong plus
Judgment and decision making ability to resolve problems
Knowledge of Intel business systems such as HAI, e-Purchasing, CRS, travel at Intel, Intel shuttle, and Storefront is a plus

Senior Administrative Assistant Mont Temporary Resume Examples & Samples

3-5 years’ experience relevant experience
Proficiency using Microsoft office suite (Word, Excel, PowerPoint)
Experience providing general and administrative support for up to 100 people
Strong time management skills with ability to meet tight deadlines

Senior Administrative Assistant Resume Examples & Samples

Performing administrative assistant duties for the SVP Service Center and other team members, as requested
Calendaring meetings; confirming conference rooms and video connection, provide materials and order food/beverages where applicable
Handling contact with advisors in a professional and courteous manner
Providing support to select team members of the Service Center
Drafting and managing Service Center Apology Letter Process
Data Entry for CSS Recognition Mailbox submissions
Manage Service Center Distribution lists and management PTO calendars
Ordering office supplies for San Diego Service Centers
Travel arrangements and preparing related expense reports, as needed
Create various performance reports for Service Center leadership
Support the management of SVP Service Center direct reports
1-3 years of prior executive administrative experience
Knowledge of general office procedures in a professional environment
Strong computer skills including use of Microsoft Office, Outlook, Microsoft Word, Excel, Visio, and PowerPoint
Familiarity with web based software including Ariba, Carson Wagon Lit Travel, and Concur
Comfortable communicating with senior executives and their assistants across the firm
Strong organizational ability; ability to manage records and files precisely
Operate office equipment and proficiency with personal computer
Maintain confidentiality and discretion with sensitive materials and projects
Work well under pressure, ability to meet deadlines
Must be adaptable and flexible

Senior Administrative Assistant Resume Examples & Samples

Associates degree or equivalent experience with a minimum of 4-6 years of experience
Must have excellent verbal and written communication skills in English and Spanish, Portuguese a plus
The ability to operate effectively and efficiently in a challenging, fast-paced environment with little supervision
Customer service-focused with ability to work collaboratively with others. Flexible with an approachable personality
Ability to work independently with little and/or no supervision
Proficient on all Microsoft products including PowerPoint, Excel, Word and Outlook (all applicants subject to Microsoft skills testing)

Senior Administrative Assistant Resume Examples & Samples

Handle all day-to-day administrative responsibilities within the CSS Risk team. This includes and is not limited to answering multiple phone lines, scheduling and coordinating meetings and other general administrative functions
Calendar all meetings and keep team current with any changes; provide materials and order food/beverages where applicable
Management of expenses: organize receipts and input in Concur in a timely manner to ensure meeting billing schedule
Create solid working relationships with other administrative staff and others within the department
Work professionally with senior executives, think and work independently, be proactive, handle confidential information and work effectively and efficiently
Other ad hoc projects as assigned
Minimum of 6+ years’ experience in an administrative assistant role
Extensive experience working with high level executives
Financial Services industry experience or supporting an sales organization is a plus
Exceptional knowledge of all Microsoft applications- Excel, PowerPoint, Outlook, Word
Excellent organizational and customer service skills
Superior writing and editing ability

Senior Administrative Assistant Resume Examples & Samples

Rush Priority List for Operations
Full Pipeline Data Dump: this shows all the individual loan info allowing us to dig deep into why loans are sitting or if they should be cancelled
MTD/YTD apps funded by Loan Officer
Submission Checklist: to review items that are missing regularly
Any reports requested by Lending Manager daily, pulls these reports and forwards any issues to the Loan Officers and the Lending Managers
3 day Disclosures-HMDA data
Pre-Qualifications
Monitors CLOSR Prequal Report
Monitors Locks (expiration report) - Lending Manager still responsible for end result of this
Monitors Bank Coding Exception report
Schedules conference calls and tracks to ensure attendance
Follow ups, collects and collates the weekly Bank tracking report and sends to respective Bank District Managers and Lily Pineda
Application fee collection report. Research problems with rejected credit card payments and fees that are not posted correctly
Office Supplies
Handles the on boarding process for initial setup of new hires
Ensures new hires computers and access work as necessary
Researches and corrects coding and incentive errors for the branch partners
Processes application fee refunds
Tracking of training classes assigned to the field
Ad hoc help for Lending Manager when out in the field
Ad hoc customer support
LO help with simple systems, marketing, ordering etc
Ad hoc admin support for projects
Updates contact and coverage Sheets
Strong PC skills (proficient knowledge of MS Excel, Word, and PowerPoint)
Tact and good judgment in confidential situations and proven experience interacting with senior management
Flexible/Adaptable; able to multitask and prioritize in a high-pressure work environment
Creative problem solver
Exhibit good judgment
People oriented; strong communication skills
Excellent telephone etiquette and interaction with clients
Quick learner who takes initiative
At least five years experience in administrative and meeting coordination

Senior Administrative Assistant Hours / Week Resume Examples & Samples

Coordination and administration of video conferences
Maintain data systems as directed
Supporting office setups and moves within HQ

Senior Administrative Assistant Resume Examples & Samples

Schedule meetings and/or conferences by interacting with internal/external clients/partners to coordinate calendars, accommodations, meeting materials and supplies
Prepare expense reports, invoices, presentations, internal/external communication, travel arrangements, and other misc. reports
Coordinate/administer department programs (recognition, timekeeping, budgets, supply management, etc.), offsites, and special events or conferences. Provide leadership to direct reports including coaching, mentoring and annual performance reviews
Respond to ad hoc requests (filing, copying, responding to problems with printers, etc.) and manage small projects/programs/participate in larger projects representing the team (researching issues or questions about policies or practices, managing a conference, etc.). May train or back-up other administrative assistants
Proficiency w/ computer programs (MSWord, Excel, PowerPoint, Access) and administrative programs (Lotus Notes, Ariba Buyer, XMS, Concur, etc.)
Ability to anticipate needs and use independent judgement given limited availability of leader

Senior Administrative Assistant Resume Examples & Samples

Answers and screens the SVP’s and department telephone calls and visitors. Tactfully handles inquiries and/or refers to appropriate party. Refers routine matters to appropriate person for action and follows up to ensure completion
Schedules and maintains Executives’ calendar of appointments, meetings and travel itineraries, and coordinates related arrangements. Anticipates and prepares meeting and presentation materials, tapes and reports needed by Executives
Manages department expense budget by collecting/coding invoices, entering data for payment and compiling documents to assist in budget planning
Acts as liaison between the Executives and their direct reports, as well as internal and external contacts. Coordinates activities, conducts research and ensures that requests are carried out. Handles a wide variety of situations and tasks involving the clerical and administrative functions of the office, which often cannot be brought to the attention of the Executives
Coordinates all paperwork necessary for the Executives to approve. This includes, but is not limited to, deal memos, travel and expense vouchers and authorization payment forms (APF). Follows up with other departments to ensure that requests are carried out and activities are coordinated
Responsible for maintaining assigned work environment in working ordering
Organizes all client-related activities for special events hosted or sponsored by the department and networks. This includes, but is not limited to, sending invitations to clients and responding to RSVPs, booking any travel and accommodations, preparing informative packets/gift packages for clients and guests

Senior Administrative Assistant Resume Examples & Samples

Complete Support for the SVP, Director of the Investment Platform & Division, Investment Platform Developers, Consultant Relations Managers and the Institutional Sales team. This includes but is not limited to
3- 5 years administrative experience in a professional environment supporting multiple leaders
Associates degree in Business administration or related field or Administrative certification preferred
Mutual Fund Industry knowledge preferred
Advanced MS Office skills including PowerPoint presentations
Must maintain confidentiality
Must have professional demeanor for all forms of communication
Ability to assess a problem quickly and determine to what level it should be elevated
Ability to solve routine department problems or customer issues with little direction
The scheduled start time for this position is 7:30am**

Senior Administrative Assistant Resume Examples & Samples

Advance word processing correspondence
Compile information and prepare reports
Generates and maintains confidential files
With Minimal supervision, handles and resolves complex or unique questions, problems, or assignments, exercising independent judgment and initiative on occasion. May provide guidance to others within the same skill area
High school education or equivalent. Minimum of 3 years of experience

Senior Administrative Assistant Resume Examples & Samples

Performs secretarial/administrative duties and support for attorneys, which may involve contact and exposure to highly confidential materials and information
Manages the attorney’s schedules; including scheduling meetings and making travel arrangements
Prepares correspondence, spreadsheet reports and presentations
Provides phone support; assumes responsibility for copying, faxing, and maintaining filing and tracking systems
Processes account payable invoices and all aspects of expense reporting
Provides eBilling support; adding and updating matters and responding to payment status inquiries
Assist in managing budget; adding funds or creating purchase orders
Accountable for meeting planning and organization (schedule attendees, book conference rooms, arrange catering, prepare presentations, compile notebooks, meeting materials, handouts etc)
Proactively responds to questions, concerns and requests for information and independently resolves routine questions and information requests
Acts as information resource to the department for Shire's organizational policies and procedures
Performs literature and information searches in available Internet and intranet sources to obtain desired publications and information on products, therapy area/diseases, industry associations, and other materials relevant to Shire's projects and interests
Responsible for office set-up; including onboarding/off boarding staff, resource management and procurement
Orders office supplies, distributes all incoming/outgoing and interoffice mail, facilitates internally and externally to assure that office equipment is maintained and repaired
Works closely with Executive Assistant and receive instructions from Executive Assistant; provide backup coverage of duties for other assistant(s)

Senior Administrative Assistant Resume Examples & Samples

Provide and/or oversee support activities for the Lending Department such as answering telephones, assisting and resolving problems, review and control of incoming and outgoing correspondence, and follow up on operational commitments
Schedule appointments and maintain calendars; schedule, coordinate and facilitate meetings (including reserving conference rooms, catering, A/V support), facilities usage, events, and travel arrangements, as required. Communicate changes to those affected in a timely manner
Utilize knowledge and understanding of underlying operational issues to create, compose, and edit technical and/or administrative correspondence and documentation
Identify trends in operational procedures and recommend procedural changes and solutions
May assist in the coordination, supervision, and completion of special projects
May assist with departmental budgetary monitoring and/or reporting, space planning/coordination, Complete and reconcile invoices/receipts for expense reports
Minimum 2-5 years providing administrative support
Extensive office knowledge, specifically Excel and Powerpoint skills with basic financial services industry knowledge
Ability to work independently and unsupervised
Demonstrated ability to handle high volumes of work and ability to change focus and direction along with changing priorities
Excellent PC and Microsoft Office skills
Ability to coordinate, multitask and prioritize issues, assignments and projects and meet deadlines
Ability to research, analyze and resolve issues that may be highly sensitive or confidential
Ability to gather data and information to prepare reports independently
Ability to make administrative and procedural decisions and judgements
Ability to assist in project planning, development and execution
Preferred 5-7 years experience providing administrative support

Senior Administrative Assistant Resume Examples & Samples

Performs administrative duties, which may involve contact and exposure to highly confidential materials and information
Manages the schedules of those whom they support; schedules meetings and makes travel arrangements for department members, visitors, partners and vendors as necessary
Participates in departmental meetings as needed, takes minutes and follows up on action items
Maintains web-based document management system (file-share, MOSS) to support projects
Loads materials and references into ZINC electronic approvals system, and ensures documents are up to date and appropriately archived (including paper copies as required)
Liaises with Shire’s legal department to obtain confidentiality agreements
Maintains electronic and paper filing systems
Manages expenses and payments including individual expense reports, vendor payment requests, purchase orders and invoices. Follows established processes to ensure timely reporting
Accountable for planning and organisating meetings (schedule attendees, book conference rooms or meeting venues, arrange catering, prepare presentations, compile notebooks, meeting materials, handouts etc)
Proactively responds to questions, concerns and requests for information and resolves routine questions and information requests
Serves as a back-up for other Administrative Assistants and Executive Assistants as required
High School diploma, Bachelor’s degree preferred
Experience supporting senior level management
Extensive working knowledge of MS Word, Excel & PowerPoint
Ability to interact and communicate effectively with individuals at all levels of the organization
Experience in woring in a fast paced environment with demonstrated ability to simultaneously manage multiple competing tasks and demands
Ability to handle confidential information and issues effectively and without breech of confidentiality

Senior Administrative Assistant Resume Examples & Samples

Coordinates day-to-day activities including telephone, email correspondence and greeting/helping visitors
Provides daily administrative support to the Global CMD Director Connected Driving (e.g., travel support/coordination, presentation preparation, filing, meeting arrangements, expense reports)
Coordinates and arranges travel schedules and reservations
Supports the CMD Managers in coordinating meetings, events etc
Provides sales related reports and analysis out of Salesforce.com and related finance tools
Generates and updates Powerpoint decks on a weekly, monthly basis as required for weekly and monthly reports and business reviews
Assists special projects within the team
Coordinates meetings and workshops including facilities set up and minute taking during meetings
Assists out-of-town colleagues with logistics and language support as required
Organizes and maintains filing systems by using MS Office, MS Sharepoint filing correspondence, reports etc
Compiles statistical reports
Prepares outgoing mail and correspondence
High school diploma or equivalent preferred or a combination of education and relevant work experience
10+ years’ experience in an administrative support or sales support role, including at least 5 years assisting senior managers in an IT or Consulting environment
Excellent PC Skills - MS Office, Sharepoint, Lync or similar tools
Creative and well organized
Ability to flexibly manage multiple priorities
Works with a high sense of urgency
Proactive and action orientated
Has the ability to operate effectively as a team player
Ability to build up and maintain internal networks
Fluent German and English essential, fluency in French helpful

Senior Administrative Assistant Resume Examples & Samples

Schedule and coordinate meetings
Manage calendars of key business leaders
Act as a key resource for the team of colleagues -- solving problems, establishing procedures, etc
Use internal travel tool to book consultant travel; prepare/submit expense reports
Act as a subject matter expert for internal tools and resources
Manage special projects independently and with knowledge of the budget
Provide coaching and training as needed
Manage purchase order requisition process
Prepare and produce high quality presentations and correspondence - Word document creation, proofing and production; PowerPoint presentations with a high degree of creativity and knowledge
Provide support for client meetings -- catering, travel, document production, room reservations, etc

Senior Administrative Assistant Resume Examples & Samples

Coordinates with other BU and IC administrative assistants helping to drive alignment and consistency of communication/approach across offices/locations
Develops, maintains, and communicates team function processes and procedures
Demonstrates ability to draft basic correspondence / documents and proofs work to ascertain communication is clear in tone and error free
Maintains assigned tasks on intranet site
Manage invoice and PO processes, including consultancy fees, vendors, etc as needed
Assists with meeting management for the PST’s, including but not limited to the creation of the agenda for the PST, and participation in meetings, as needed, to capture minutes, key decisions, and follow-up actions
Helps to organize offsite meetings, team events, etc
Ensures that all appointments are timely and accurately scheduled, maintains Outlook calendar accurately, manages decision making on scheduling of appointments, manages and coordinates meetings utilizing meeting planning skills (including confirming attendees in advance.)
Responds to requests for information from internal employees and external vendors in a timely manner
Coordinate travel accommodations (both domestic and international)

Senior Administrative Assistant Resume Examples & Samples

Handles the day-to-day administrative duties, prioritizes special projects, monitors deadlines, maintains manager's schedule, and follows up on projects and pending matters
Initiates and independently researches complex information requests, compiles statistics, gathers, analyzes and summarizes data for projects and reports, prepares the materials, and determines method of presentation. May prepare regular or monthly analyses for budget variance reports, sales reports, exception reports, tracking reports, et cetera
May type correspondence, reports, memoranda, special projects, technical papers, and related materials for unit staff
Receives and screens telephone calls, routes callers, takes messages, and answers questions relating to the unit's function
Composes letters and memoranda from verbal direction or knowledge of Company's policies, procedures, and functions. May initiate responses to correspondence for manager signature
May schedule and coordinate meetings and facilities which may include travel and lodging arrangements
May order office supplies and prepares and processes unit purchase requisitions and vendor invoices
Furnishes and obtains information for internal and external clients and/or contacts
Processes and maintains information of a highly complex and confidential nature dealing with issues of substantial importance to the Company
Handles or resolves matters which may develop in manager's absence

Senior Administrative Assistant Cor Iy Resume Examples & Samples

Provide direct administrative support for a Managing Director and other team members in the Chicago office as needed, including answering telephone, word processing, compiling meeting materials, photocopying, filing, vouchering, maintaining/ordering supplies, sorting and distribution of department mail and faxes
Organize and manage registration, hotel and general travel arrangements for offsite meetings, conferences and seminars for multiple team members
Enter and/or obtain loan data into/from the Companys business system (Salesforce)
Prepare, arrange, compile and assemble materials for client visits and other team projects
Maintain trade association memberships and subscriptions
Prepare spreadsheets and/or powerpoint presentations of moderate to significant complexity
May perform Paymaster duties for the team
Provide back- up administrative support to other administrative assistants in the department/office as needed
A minimum of 2-4 years of administrative experience strongly preferred
A high degree of professionalism and strong work ethic coupled with a sense of responsibility and integrity required
Excellent interpersonal skills, dependability and the ability to communicate with all levels in and outside of the organization required
Excellent judgment and discretion required in handling confidential information
Excellent organizational skills with the ability to prioritize and multi-task required
Ability to compose routine letters and/or emails needed
Proficiency with Microsoft Office computer programs, specifically Word, Excel and PowerPoint
Flexibility to work overtime as required

Senior Administrative Assistant Resume Examples & Samples

Adapts procedures, processes and techniques to the completion of assignments and in line with the department's activities and goals
Minimum 5+ years of experience in a Senior Administrative Assistant role working in a fast-paced environment supporting multiple executives and their teams
Superior verbal and written communication skills including excellent phone etiquette

Senior Administrative Assistant Resume Examples & Samples

4+ years’ experience supporting executive level management in pharmaceuticals
Excellent written & oral communication skills
Ability to present one's self in a professional manner, respect for confidentiality and ability to manage individual relationships with diplomacy
Highly pro-active with the ability to plan and manage tasks and long term projects
Proficient in PC applications

Senior Administrative Assistant Montreal Resume Examples & Samples

Provide back up support for a senior executive, working closely with executive's assistant
Provide general office management such as new hire and contractor on boarding /termination checklist arrangements; space arrangements/real estate for the group; ordering supplies/equipment, visitors’ requests, mail room, printing and binding, and IT issues
Screen JPMorgan research reports in relation to the sector/companies in the bankers’ coverage universe
Client press review
Event planning (when applicable)
Highly proficient in general office procedures (e.g., filing, correspondence, arranging meetings)
Superior oral and written communication skills - able to generate high quality emails and messages to individuals at all levels of the organization; proactive and polished manner
Bilingual (fluent in English and functional in French)
Excellent telephone manner and coverage within the group
Able to work with minimal supervision, works well individually and in teams, shares information, and supports colleagues. Ability to network in the organization and find the answer
Knowledge of the following systems: EURC, Concur, OTP, ePurchase, and Travel Express is a plus

Senior Administrative Assistant Resume Examples & Samples

40% of Time
Coordinates and prepares outgoing mail, including express packages
Prepares routine and non-routine correspondence, memoranda, reports, spreadsheets, presentations, agendas and meeting minutes
Contacts company employee’s at all organizational levels to gather information
Provides travel, schedule and meeting coordination
Assist Accounts Payable with various administrative tasks
Submits and ensures that expense reports are managed in a timely fashion
Manages department calendars and schedules as requested
Coordinates travel plans as requested
Submission of departmental purchase requisitions as requested
Coordinates meetings including reserving rooms, audio/visual equipment, catering and other resources. Provides general office support
20% of Time
Ensures office equipment such as printers, copiers, and faxes remain in working order
Coordinates with IT for all technical issues
Coordinates with Facilities on staff moves, new hires, or general repairs
Coordinates recruiting logistics with HR for new job candidates

Senior Administrative Assistant Resume Examples & Samples

Provide administrative support to the MD, Head of Responsible Investment, Asset Management, such as answering telephones, manage complex calendar by planning and organizing meetings and other special events, collaborate with vendors and other stakeholders on offsite/onsite visits. Organize and maintain files and records
Prepare and edit correspondence, reports, and presentations, make travel and guest arrangements, provide superb customer service
Provide and/or oversee support activities for the Responsible Investment team such as answering telephones, assisting and resolving problems, review and control of incoming and outgoing correspondence, and follow-up on operational commitments
Utilize knowledge and understanding of underlying operational issues to create, compose, and edit technical and/or administrative correspondence and documentation. Identify trends in operational procedures and recommend procedural changes and solutions
May assist with departmental budgetary monitoring and/or reporting, space planning/coordination, complete and reconcile invoices/receipts for expense reports
May assist in the coordination, supervision, and completion of special projects, strategic initiatives and reports
This role will collaborate closely with other Administrative assistants across the complex and should possess a strong team player attitude
Previous financial services experience preferred but not required
Proven ability to create, compose and edit written material
Ability to coordinate, multitask and prioritize issues, assignments and projects and meet deadlines in a timely and/or urgent manner as needed
Ability to make administrative and procedural decisions and judgments

Senior Administrative Assistant Resume Examples & Samples

Coordinates travel plans (domestic & international) for Process Development staff
Supports training implementation which may involve scheduling & invitations, attendance tracking, logistics, materials, reporting and follow-up
Coordinates conference registration for Process Development staff
Liaises with Legal department to facilitate legal services requested by Process Development staff
Provides logistical support to an assortment of initiatives over the course of the year on an ad hoc basis
High School diploma or equivalent required; Bachelor’s degree preferred
4+ years administrative experience in a fast-paced professional environment

100

Senior Administrative Assistant Resume Examples & Samples

Manage senior executive calendar: scheduling meetings, travel, video conferences, trainings (off-site and/or internal), group events and booking conference rooms
Perform administrative support duties, including but not limited to drafting and typing correspondence, making copies, preparing binders, screening managers’ phone calls and directing inquiries to the proper party within the team, ordering office supplies
Prepare meeting materials including assisting with the creation of presentation, handouts and other related materials as well as printing, binding and collating of materials
Coordinate conference/meeting room set-up, order catering, and make logistical arrangements
Assist with developing and updating complex PowerPoint presentation, Excel spread sheets and documents in support of the team activities
Handle contract management, monthly budget tracking (including POs, invoices and accruals) and updating and interfacing with accounting as needed
Process expense reports and provide general information to incoming calls regarding accounts payables, purchasing, travel policy and expense reporting
Coordinate setup up to new employees and office space as needed
Support projects as needed for senior executive
Provide backup assistance to other administrative support team members as needed
University Associate degree or equivalent experience
Experience in supporting a senior executive in a fast paced environment
Must be proactive and solution oriented, looking for ways to add value and assist the team

101

Senior Administrative Assistant Resume Examples & Samples

Ability to interact professionally with a diverse group, executive, and managers
Demonstrated ability to prioritize work and manage time in a deadline-driven environment
Calendar management skills
Experience scheduling travel arrangements
Detailed event planning skills
Personable and enthusiastic with a professional demeanor
Ability to engage in multiple initiatives simultaneously with follow through on issues in a timely manner
Minimum 8 years professional administrative support experience
Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

102

Senior Administrative Assistant Resume Examples & Samples

Other responsibilities include: presentation development support, arranging management meetings with participants in different locations and or geographies, managing office needs and arrange critical multi-day internal and external events
Meeting agendas, minutes, presentations, materials
Maintaining organizational charts, contact lists, Outlook distribution lists, PTO tracking, departmental web page
Maintaining office supplies, liaison with office support services
MS Word and Powerpoint documentation generation and formatting, report preparation
Must be able to handle details of highly confidential nature with discretion
Any other responsibilities as may be directed from time to time
Bachelor’s degree, or
At least 5 years’ experience in a senior administrative role

103

Senior Administrative Assistant Resume Examples & Samples

Perform as the primary point of direct administrative contact and liaison with other offices, individuals, and external contacts on a range of specified issues; organize and facilitate meetings, conferences, and other specials events, as required
Manage complex business and travel calendar and executive's schedule; communicate changes to those affected in a timely manner
Promptly and accurately complete and reconcile invoices and expense reports
Review e-mails, prioritize information by importance, and set up meeting requests for executive
Receive and respond to letters, e-mails, memos, and other correspondence on own initiative from executive's notes or direction
Minimum of 8 years experience providing support to a senior level executive,
Bachelors degree and/or equivalent work experience
Expert administrative skills with ability to anticipate and resolve problems
Experienced at maintaining strict confidentiality
Expert PC skills (Word, Excel, PowerPoint, Outlook)
Financial/insurance services organization experience
Ability to use independent judgment and decision making with limited supervision and while dealing with conflict and time sensitive matters
Demonstrated expertise in all facets of office administration
Ability to multi-task and be proactive in identifying potential issues
Excellent interpersonal and communications skills (written, verbal, and presentation)
Proactive calendar management and conflict resolution skills
Demonstrated ability to handle competing priorities and tight deadlines simultaneously while maintaining quality
Ability to interact with tact and professionalism with all levels of the company

104

Senior Administrative Assistant Resume Examples & Samples

Compose and type complex correspondence (using Word); edit documents
Track progress and relevant information pertaining to engagements and be thoroughly knowledgeable of engagements
Make travel and hotel arrangements and coordinate changes to agency. Keep traveler apprised of new confirmations. Coordinate meetings
Calendar management and phone coverage for Officers
Work with Recruiting Department to manage recruiting for non-officer staff for CF
Set up and maintain various office files, logs, listings and manuals including shared folders on the network
Greets clients, ascertains nature of business and routes visitors to employer or appropriate person
Ability to multitask; meet task and project deadlines
Provide one-on-one training on Concur, SalesForce and SalesLogix to new hires
Schedule meetings, travel arrangements and maintain calendars accordingly. Organize closing dinners, including working with Marketing to create html invitations
Handle conference and event duties including coordination with marketing, manning check in table, making badges, tracking responses, database management, on-site coordination,
Work with Marketing and CFR group to provide information to Marketing regarding group needs for marketing pieces for events. Responsible for distribution of marketing materials
Answer and screen telephone calls; message taking; coordinate conference calls
Maintain and update contact information in SalesLogix. Primarily responsible for contact data hygiene
Use CapSource to assist deal teams in creating buyer lists and Confidentiality Agreements. Coordinating sending of Confidential Information Memorandums to buyers
Distribute Lucites to send to clients, buyers and other related contacts. This includes creating the card that will accompany the Lucite and congratulatory labels
Review and prepare expense reports
Provide back up support to other administrators in the group as required

105

Senior Administrative Assistant Resume Examples & Samples

Typically 7+ years of administrative experience in a large professional setting
Proficiency in Microsoft Office (Word, Excel, Powerpoint) applications with excellent typing skills
Exceptional communication skills, problem solving, organizational and project management skills

106

Senior Administrative Assistant for Dce Resume Examples & Samples

5 + years of administrative experience
High School Diploma/GED required; College degree desired
Excellent written, oral and interpersonal skills
Proficient in Microsoft Office applications (Word, Excel, Power point)
Office management experience a plus

107

Senior Administrative Assistant Resume Examples & Samples

Minimum of five years proven and progressive secretarial or administrative experience or equivalent
Associates degree in business, related field or equivalent experience
Strong keyboard, customer service, problem-solving, and organizational skills
Proficiency with personal computers as well as pertinent mainframe systems and common software packages
Demonstrated ability to create and produce presentations and reports, as well as handle small scale projects independently
Ability to resource services, complete necessary follow up, and provide timely and effective communication for problem resolution
Knowledge of Company policies and practices

108

Senior Administrative Assistant Resume Examples & Samples

Calendar - control incoming and outgoing correspondence, schedule appointments and maintain calendars; resolve scheduling conflicts
Travel – coordinate travel arrangements which include preparing written travel itinerary and car service arrangements
Expense Reports – process expenses in internal system Concur
Meetings – assist in preparing meeting agendas, scheduling conference room/video conference in multiple locations, distribute meeting material, and make food arrangements
Office Supplies – purchasing of department office supplies
Visitor – greet visitors and assist with controlling access on secure floor
Provides support for unit activities by coordinating off-sites, team events, training, and town halls
Liaison for office facilities and maintenance issues for Denver staff
Timesheet approval and new/existing staff set-up in time management application (Clarity)
High school Diploma required, some college or Bachelor’s degree preferred
Minimum of 5 years of experience supporting a senior level executive required
Microsoft Office skills including Visio required
Experience handling expense reporting system required, with Concur strongly preferred
Minimum of 3 years of experience in an administrative role within the financial services industry preferred
Able to multi-task and produce in a fast paced environment
Strong professional presence with the ability to deal with associates at all levels
Organized, and detail oriented and ability to follows-through on open issues

109

Senior Administrative Assistant Resume Examples & Samples

Ability to anticipate and solve issues before they arise
Profound understanding of Microsoft Office
Prioritize workload and requests from multiple stakeholders
Strong interpersonal and teamwork skills
Ability to build a strong network to navigate the corporate environment

110

AM Senior Administrative Assistant Resume Examples & Samples

Provide general office management such as new hire and contractor on boarding/termination checklist arrangements; space arrangements/real estate for the group; ordering supplies/equipment
Perform routine tasks such as those related to weekly staff meeting communications/dial-ins/room set up; weekly report collection/distribution; ad hoc group directory and org chart updating upon changes in group
Scheduling meetings and appointments, logistics coordination, travel schedules, and reserving conference rooms as necessary
Your daily routine also includes support of multiple Senior Managers across 3 locations

111

Senior Administrative Assistant Resume Examples & Samples

2+ years of previous Administrative experience
Microsoft Office/Suite proficient (Word, Excel, PowerPoint, Outlook , Visio and Project)
Exceptional calendar management skills, including the coordination of complex executive meetings
Experience with managing departmental budgets
Solid analytical
Pharma experience

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Senior Administrative Assistant Resume Examples & Samples

Advanced word processing correspondence
Heavy use of graphics for preparation of presentations
Convey and enforce company policies and procedures fairly
Minimum of 3 years of experience
Frequent demands to establish priorities and meet tight deadlines
Proficient in the Microsoft Suite
Insurance industry knowledge a plus as will be working with agent commissions

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Senior Administrative Assistant Resume Examples & Samples

Bachelor's degree or equivalent education
At least 5+ years' experience supporting a very senior-level executive
Significant experience interacting with internal and external executives
Flexibility and an approachable personality
Highly advanced MS Office skills and technologically savvy (Word, Outlook, Excel & PowerPoint)
A business mind and one who sees the big picture
A positive, upbeat personality
An understanding of how to leverage a busy executive's time and willingness to do what it takes to contribute to their success and the success of the company
A high level of discretion and confidentiality for both business and personal affairs
Good judgment, strong common sense and excellent attention to detail
Excellent interpersonal skills; exceptional verbal and written communication skills
Exhibit a professional appearance and demeanor at all times
Exercise good judgment in setting priorities
Intrinsically-motivated, highly organized and results-oriented. Able to work with little to no supervision. Demonstrated initiative, flexibility, teamwork, maturity under pressure, and can anticipate and resolve problems before they escalate
Excellent administrative and organization skills
Highly proficient in organizing worldwide travel
Highest level of personal integrity
Capable of working with discretion and tact in an environment exposed to a high level of sensitive and confidential information
Detail-oriented and ability to complete work assignments with a high degree of quality
Ability to manage multiple tasks and assist multiple team members at the same time
Ability to work in a fast-paced, change-oriented, problem-solving environment; able to manage in a changing and ambiguous environment

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Senior Administrative Assistant Resume Examples & Samples

Schedule meetings and maintain appointment calendar for their functional manager(s) where required
Handle the daily calls and inquiries of functional manager(s) and / or departments and respond independently to routine issues and questions
Make travel arrangements for functional manager(s) and team members as appropriate
Arrange meeting schedule and venue for the overseas senior manager(s) visiting functional manager(s) or department when needed
Produce letters, reports, memoranda, forms and schedules, utilising various PC-based software packages
Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, handling courier and filing; and sometimes confidential materials
Coordinate and maintain records for staff office space, seating, phones, Blackberry, company credit cards, office access cards and office keys
Update department organization chart and staff contacts for the departmental Business Recovery Plan
Receive and process information from business units, other departments, HR and assist in various reporting and tracking such as annual leave, compensation leave, financial, operational and personnel changes, while maintaining confidentiality
Handle internal and external events
Set up work procedures
Manage office supplies and arrange maintenance of office equipment
Supervise, train, assign, and check the work of lower-level employees and temporary clerical staff
Provide cover for peer colleagues and deputise for senior colleagues
Customer-service orientation
Proactive, enthusiastic, self-motivated
Knowledge of Microsoft Office (Excel and Word) and Lotus Notes

115

Senior Administrative Assistant Resume Examples & Samples

Expense management -- keep track of invoices and processing of T&E expense claims and related record-keeping
Manage and interface with outside vendors and help with scheduling and directions
Provide general office management such as new hire and contractor on boarding /termination
Manage Release Calendar/Schedules for technology changes, ensuring accountability to process and procedures have been adhered to
Perform routine tasks such as those related to business management; EG: weekly report collection/aggregation/distribution; resiliency call tree management, and floor plan updating upon changes in group
Strong time management, sound judgment, good prioritization, team player - Advanced ability drive follow through
Strong Powerpoint & Exceptional Excel skills
Highly proficient in general office procedures (e.g., correspondence, arranging meetings, tracking follow-ups), and travel management
Superior oral and written communication skills - able to generate high quality emails, powerpoint decks, and messages to individuals at all levels of the organization; proactive and polished manner
Excellent professionalism/polish in executive interactions with effective interpersonal/people skills
Ability to network in the organization and find the answer
Exceptional experience with: calendar management, time and expense management support, meeting coordination, & meeting support planning
Expected work schedule 8 am-5pm, M-F

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Senior Administrative Assistant Resume Examples & Samples

Proactively manage materials and preparation for meetings for leader(s) calendars: track materials, add materials to meeting notices, follow-up with meeting owners to secure materials proactively and in advance
Manage materials across team and in partnership with other administrative assistants; provide coordination and process to achieve cost save goals
Partner with administrative and other team members on special projects which could include: real estate moves, onboarding and off boarding support and process management, special events and team gatherings
Provide support to broader team by active attendance at leader meetings and coordination of goal and task deadlines
Coordinate/administer department programs (recognition, timekeeping, budgets, supply management, etc.), off sites, and special events or conferences
Help create or edit decks
Respond to ad hoc requests (filing, copying, etc.) and provide project/program support representing the team (researching issues or questions about policies or practices, etc. proactively identifying processes for improvement and recommending and enacting changes, etc.)
Proficiency w/ computer programs (MSWord, Excel, PowerPoint, Access) and administrative programs (Lotus Notes, Ariba Buyer, XMS, Concur, etc.), functional

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Senior Administrative Assistant Resume Examples & Samples

Completes a broad variety of administrative tasks. Responsible for proactively managing/coordinating daily schedule/calendar, contacts, travel arrangements, meetings (internal and external), conferences, and seminars
Arranges and schedules numerous meetings involving executives; maintain and update calendar; develops and maintains relationships with executive assistants throughout the company; determines importance of meeting requests and schedule accordingly; demonstrate flexibility, patience and persistence in routinely rescheduling meetings
Arranges travel and all accommodations including comprehensive and detailed itineraries; process reimbursement and expense reports in accordance with established policy guidelines; track expenses and follow-up in timely manner
Provides a bridge for smooth communication; demonstrates leadership to maintain credibility, trust and support with senior management staff
Responsible for the timely preparation/compilation of data/edits and distributing reports, forms, and documents. Creates and edits presentations, agendas, spreadsheets, communications, databases, and reports
Responsible for excellence in complex meeting/event preparation (Telepresence events included) set-up, and follow-up including preparing presentations/agendas/materials, documenting notes, and coordinating follow-up items to completion, arranging for food/drink
Serves as first-line of defense with the high volume of communications of phone and email
Responsible for drafting and editing correspondence
Responsible for developing and maintaining efficient and accurate record keeping/filing systems
Manages general office and administrative tasks, including ordering of miscellaneous supplies, renewing memberships and subscriptions, managing distribution lists, photocopying, faxing, deliveries, etc
Manages special projects as designated and assist other department members as necessary and acts as back up for other assistants on team
Plan and organize special events, group meetings, corporate training, and other employee events
Manage department files, including electronic document systems, intranet web sites, wikis, and web-based project management tools
Communicate with direct reports including VP level, directors, and managers for various requirements and maintain confidentiality as necessary
Minimum 5 years of related experience as a Sr. Administrative Assistant or comparable level, or an equivalent combination of education/experience
High school diploma is required; BA/BS degree preferred
Strong computer skills and expert knowledge of all Microsoft Office programs including PowerPoint, Excel, Word and Outlook
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer service and response
Forward looking thinker, who actively seeks opportunities and proposes solutions
Excellent verbal and written communication skills, including a professional phone manner and in-person presence
Must have professional polish and ability to interface with executives
Excellent foresight and responsiveness abilities
Highly organized and detail-oriented with the ability to perform well under pressure
Superior organizational and administrative skills with the ability to prioritize work
Very strong interpersonal skills and the ability to develop and maintain good working relationships with staff, executive team, external partners, etc
Attention to detail and demonstrated initiative; self-starter who is organized with strong decision-making capability and emotional maturity
Highly resourceful team-player, with the ability to also be extremely effective independently
Naturally energetic, enthusiastic and engaging interpersonal style

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Senior Administrative Assistant Resume Examples & Samples

5 years of experience in a Senior Administrative Assistant role working in a fast-paced environment supporting multiple executives and their teams
Strong Experience in managing multiple calendars, travel schedules and expense submissions
Superior oral and written communication skills including excellent phone etiquette

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Senior Administrative Assistant Resume Examples & Samples

Microsoft Office/Suite proficient (Word, PowerPoint, Excel, etc.)
Exceptional proofreader
Highly organized *LI-HD#HR
Experience in corporate/securities filings, EDGAR and other SEC submissions

120

Senior Administrative Assistant Resume Examples & Samples

Support of the Senior Manager: Organize the Senior Manager's office using independent judgment, discretion and diplomacy, and make day-to-day administrative and operational decisions on his behalf. Co-ordinate and prioritize the daily activities, identifying potential problems and shifting priorities. Maintain and monitor Senior Manager's calendar including meeting invitations, meeting rooms and IT resources for smooth and efficient meeting facilitation. Make travel arrangements and maintains travel expense account. Develops and maintains efficient organized diary and filing systems
General Office administration: Maintains inventory of office supplies, coordinate physical resource requirements for incoming/outgoing staff and contractors. Distributes incoming and outgoing mail, interfaces with selected couriers. Coordinating the flow of documents for the department, including obtaining approvals and distributing the information to business partners. Processing expense accounts, identifying trends/discrepancies, researching and following through with corrective adjustments. Manage processes for leadership meetings, weekly risk and monthly regulatory reporting deadlines, physical access reviews, etc. Follow BMO guidelines (IMRR) regarding report retention and related destructions
Human Resources: Maintains & tracks staff vacations/absences & participates in resolution of related issues. Administers recognition program materials & processes in support of recognizing staff contribution. Coordinates training requirements for staff & produces regular reports accordingly. Maintains a confidential database of employee files
Professional Support: Acts as a communication channel for departmental centric communications. Develops relationships with executive offices & externally as necessary to support intra group coordination. Manage small special events/projects (e.g., planning and organizing receptions/conferences; co-ordinating office moves)
Must have a minimum of 5 years experience in an administrative/ professional support function in a fast paced environment, dealing with moderately complex issues and managing conflicting priorities
Post-Secondary education in a related field. Other professional-related training and development to keep skills current, including office productivity software
Detail oriented, extremely well organized, and able to manage time and multi-task to accomplish a multitude of tasks, with conflicting priorities and timelines, judgment of sensitivity and confidentiality
Good understanding of EZ Pay, BMO Buying Online and myHR applications
Ability to deal with internal and external business partners in a professional and courteous manner, and to develop and leverage professional working relationships

121

Senior Administrative Assistant Resume Examples & Samples

Maintains MS Outlook calendar for the US Commercial Effectiveness leader and select US Commercial Effectiveness group members
Coordinates travel accommodations for the US Commercial Effectiveness leader and select US Commercial Effectiveness group members
Completes expense reports for the US Commercial Effectiveness leader and select US Commercial Effectiveness group members
Screens in-coming calls and takes appropriate action
Creates and distributes general correspondence, letters, memos, charts, graphs, contracts, agreements, minutes, etc
Presents the US Commercial Effectiveness leader and select US Commercial Effectiveness group members with items for signature and ensures completion in a timely manner
Handles confidential information and non-routine information
Acts as liaison with other CoE and Shire departments and outside agencies, including high-level staff
Creates and develops complex visual presentations through Microsoft PowerPoint
Schedules and organizes meetings (on and offsite) and CoE department activities for all members of the department including booking rooms and equipment and arranging catering
Processes invoices and purchase orders for CoE department
Establishes and maintains a filing system for the CoE department
May be responsible for supervising administrative temporary staff
35%: Maintains MS Outlook calendar, coordinates travel accommodations, completes expense reports, and screens in-coming calls/takes appropriate action for department head, US Commercial Effectiveness Leader, and select CoE/US Commercial Effectiveness department members, and others as necessary
20%: Processes invoices and purchase orders for CoE department and establishes and maintains a CoE filing system
20%: Schedules and organizes meetings (on and offsite) and CoE department activities for all members of the department including booking rooms and equipment and arranging catering
25%: Creates and distributes general correspondence, letters, memos, charts, graphs, contracts, agreements, minutes, etc. Creates and develops complex visual presentations through Microsoft PowerPoint

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Senior Administrative Assistant Resume Examples & Samples

The role operates under minimal supervision and the incumbent is expected to act autonomously to ensure appropriate support for the Executive. It is expected that the role holder will assist the executive by identifying issues, managing pending files, follow-up and other administrative duties of that nature
They must keep abreast of executive changes in the organization and ensure all documentation is up to date and complete
This role is responsible for 100% compliance with all regulatory and procedural requirements. This may include, but is not limited to requirements outlined for management of compliance and operational risk, information security, business continuity, records management and the components of Strong Enterprise Risk Management (SERM). This position may ensure that policies and procedures exist for compliance with all global and regional processes related to anti-bribery and corruption, sanctions and anti-money laundering
This role supports the department executive, and takes instruction on actions to support compliance activities

123

Senior Administrative Assistant Resume Examples & Samples

Supports human resources department by coordinating meetings/events for Executive Aon HR Leader, directs and HR Connect team, arrange domestic/global travel, submits expenses, professionally handle highly confidential information; handle multiple projects and work within HR Executive Leadership and HR administration team
Schedule and coordinate logistics for small/large domestic and international meetings/events, e.g. HR Operation Town Hall meetings, Leadership Team meetings, video conferences, yearly forums and any other meetings as required
Arrange and reserve travel domestically and internationally. Have experience with Visa and Passport procurement, working across international time zones and any other travel requirements
Knowledge of reconciling domestic and international expenses. Ability to problem solve and work with Expense Reporting team to resolve any issues
Show professionalism working on highly sensitive information on a daily basis. Assist in creating, printing and sending sensitive documents
Ability to multi-task, problem solve, make decisions and prioritize projects. Be proactive and self-directed to anticipate needs
Comfortable working with corporate leadership, HR Executive Leaders and Executive Leaders in other departments
Working with HR Administrative Assistant team and other administrative assistants across the company
Minimum 5 years of experience supporting leaders and/or teams
Experience or exposure working in/with HR
Advanced Microsoft Word, PowerPoint and Excel skills
Flexible in order to meet deadlines

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Senior Administrative Assistant Resume Examples & Samples

Perform a range of diverse administrative activities for the department such as (but not limited to)
Assist and resolve problems and inquiries of visitors
Review and control incoming and outgoing correspondence
Schedule appointments and maintain calendars
Manage travel arrangements, as required
Respond to management requests for information that may be politically sensitive in nature
Financial Services experience preferred

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Senior Administrative Assistant Resume Examples & Samples

50-75%: Provides ongoing administrative assistance
Sorts and distributes incoming mail; coordinates and prepares outgoing mail
Prepares routine and non-routine correspondence, memoranda, reports, spreadsheets and presentations. Contacts company employees at all organizational levels to gather information
Compiles and analyzes information and reports relevant to department projects
Maintains or tracks department budget(s)
Coordinates interactions with Vendors, Consultants and Service Providers
15-20%: Provides travel, schedule and meeting coordination
Coordinates travel plans for department staff or for large on- or off-site meetings
Prepares complex expense reports
Maintains calendars, department schedules and time-off schedules
Coordinates meetings including reserving meeting rooms, audio/visual equipment, catering and other resources
5-15%: Provides general office support
High School diploma, or equivalent
Associates degree in Business Administration or related field or Secretarial/Administrative certification, preferred

126

AM Senior Administrative Assistant Resume Examples & Samples

Actively manage the calendars of multiple team members and work effectively with other administrative assistants to coordinate/plan meetings and conference calls, which may involve numerous time zones
Work as a partner with senior executive administrative assistant based in Delaware
Self-starter, ability to work in a fast-paced team environment
Maintain familiarity with all policy and technology updates
Excellent verbal and written communication and interpersonal skills required with the ability to produce high quality emails and messages to individuals at all levels of the organization
Excellent telephone skills (i.e. takes accurate and complete messages)

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Senior Administrative Assistant Resume Examples & Samples

Executive reception and operations in addition to supporting leadership team
Professional Support
Office administration
Ability to organize, prioritize and manage multiple tasks in a fast-paced environment
Strong interpersonal skills, executive presence and poise, professional and courteous manner
Strong verbal and written communication skills as demonstrated in executive and guest greetings, phone answering
Strong attention to detail, with emphasis on accurate execution of tasks
Proficiency in Word, Excel, PowerPoint
Proactive attitude, willing to take initiative to effect improvements and raise issues
Experience working with office equipment (fax machines, photocopiers etc) and ordering supplies and managing office resources
Experience coordinating multiple stakeholders to accomplish objective – e.g., IT troubleshooting team

128

Senior Administrative Assistant Resume Examples & Samples

Handles non-routine information
Manages the staff schedules; schedules meetings (on and offsite) and makes travel arrangements for supported staff, visitors, partners and vendors as necessary
Creates and prepares correspondence, spreadsheet reports and presentations
Attends department meetings, takes notes and distributes notes
Assists with maintenance of program websites, as requested
Provides phone support; assumes responsibility for copying, faxing, and developing and maintaining filing systems
Processes Accounts Payable invoices and all aspects of expense reporting as requested by department Executive Administrative Assistant
Accountable for meeting planning and organization (schedule attendees, book conference rooms, arrange catering, prepare presentations, compile notebooks, meeting materials, handouts, etc)
Liaises and coordinates with CP&PM Exec Assistant and other Assistants to ensure optimal interaction with other staff/departments (Exec Assistant is responsible for overseeing coordination of cross-department work and will provide assignments, as required)
Serves as a back-up for CP&PM Exec Assistant as required
A High School diploma or GED is required but a Bachelor’s degree is preferable
A minimum of 5 years of administrative support at the Director level is required
Experience with managing scheduling and travel for at least 5 individuals is required; experience with international travel and supporting non-US based individuals is desirable
Proficiency with Microsoft Office Suite is required, especially Outlook, Word and PowerPoint
Proficiency in written and spoken English required

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Senior Administrative Assistant Resume Examples & Samples

100% of Time
Performs secretarial/administrative duties, which may involve contact and exposure to highly confidential materials and information
Manages the schedules of attorneys whom they support; schedules meetings and makes travel arrangements
Accountable for meetinq planning and organization (schedule attendees, book conference rooms, arrange catering, prepare presentations, compile notebooks, meeting materials, handouts etc)
Acts as information resource to the Legal Department for
Minimum of 7 years of administrative experience, with at least 3 years of providing support at a senior level
Prior experience working in a legal and/or intellectual property department (firm or in-house
Proficiency with typing and computer skills, including Microsoft Office Suite applications - Outlook, Word, Excel, PowerPoint- including having the ability to create and edit complex presentations, tables, etc
Experience scheduling individual and group meetings, arranging travel (domestic and

130

Senior Administrative Assistant Resume Examples & Samples

The incumbent will provide advanced administrative assistance support to Head of Operational Excellence, the Operational Excellence team located in Lexington and Chesterbrook and the Head of Project Management. Key responsibilities will be the management of meetings, travel plans, shared calendars, management of documentation and execution of standard Shire processes. He/she will anticipate and resolve administrative needs including last minute meeting requests, unforeseen calendar changes, unexpected travel reservations with ease, autonomy, and proper follow through. He/She will work as a strongly collaborative teammate with the other Administrative Assistants in Product Strategy and Planning and Technical Operations. The incumbent will thrive in an environment where priorities change daily, where he/she wears many hats, is focused, detailed-oriented and thrives in a fast-paced environment. He/She will take ownership of assigned administrative processes and be proactive and precise in helping to execute a high profile governance team meeting. He/she is able to think "outside the box" and prioritize tasks and decisions in a timely manner. The incumbent will look for ways to improve current processes and to consistently produce high-quality results. He/she will establish and maintain a balanced workload by prioritizing tasks and requests according to the goals and deadlines assigned by the Head of Operational Excellence
Securing travel arrangements in accordance with Shire travel policy, preparing timely expense reports, practicing proactive and reactive calendar management and event scheduling and planning
Coordination of Strategy Execution Team
Bachelors degree, or at least 5 years’ experience in a sr. administrative role

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Senior Administrative Assistant Resume Examples & Samples

60% of Time
5-7 years of administrative experience, with at least 3 years of providing support at a senior level
Minimum of 2 years of experience with multinational companies
Experience working within the Pharmaceutical Industry preferred
Excellent typing and computer skills; proficiency with Microsoft Office applications including Word, PowerPoint, Excel, Outlook and SharePoint; including the ability to create and edit complex presentations, tables, etc
Familiarity with basic scientific / medical and commercial jargon and concepts helpful

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Senior Administrative Assistant Resume Examples & Samples

Communicate effectively by telephone, in person, via e-mail, fax and as required to positively reflect the goals and best interest of the Engineering department
Establish and perform practices that accurately maintain records and efficiently process information
Support smooth departmental operation during Engineering Director’s absence. Maintain communication with Engineering team during periods of travel, prioritize communication, provide information and facilitate or make timely decisions as knowledge permits
Ensure effective communications are established and maintained between the Engineering Director and adidas departments and facilities
Perform research for special assignments and prepare PowerPoint or other presentations
Plan meetings, including but not limited to, arrangements for facilities, catering, AV equipment, agendas, scheduling materials preparation and other related service
Perform day-to-day administrative support services such as: communications (written, fax, email, telephone, etc.), meeting schedules and facilitation, travel arrangements, calendar, shipping, expense reports, and other services
Act as key contact for Engineering team. Be visible and accessible to requests and questions
Collect, sort and prioritize daily mail and correspondence for Engineering Director; responding when appropriate
Order and maintain supplies and equipment
Code and route invoices for approval and timely payment
Maintain accurate and thorough records/files
Ability to work independently on projects and administration, applying appropriate administrative expertise and decision-making
Ability to prioritize and execute multiple assignments in a fast-paced environment while working under tight deadlines
Excellent computer skills, including but not limited to, MS Word, MS Excel, MS Outlook and MS Power Point
Ability to make recommendations that effectively resolve problems by using judgment that is consistent with standards, practices, policies, procedures, regulation and state and federal law
Ability to handle sensitive information with professionalism and confidentiality
German: Fluent (Required)
Another European language advantageous
Outlook: Advanced
Word: Basic
Excel: Advanced
PowerPoint: Advanced
Minimum 2 years of experience in job or job function
Please note that Full Time jobs can be done either on a Full Time or Part Time basis according to German Teilzeit- und Befristungsgesetz (TzBfG). Please ask for more details if you are shortlisted for an interview

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Senior Administrative Assistant Resume Examples & Samples

Meeting management via MS Outlook and internal online booking tool for conference rooms, audio/visual and food services if needed
Meet/Greet clients and manage reception area
Assist in calendar support for large meetings (internal and external). Set up PM calls on a quarterly basis, record all calls and order transcripts immediately after the calls
Booking travel arrangements via our internal online booking tool; order car service etc
Process expense reports in a timely manner, adhering to the policy
Assist in creating and updating existing materials such as Word documents, Excel spreadsheets and PowerPoint presentations
Order and maintain office supplies, business cards, and marketing materials
Act as liaison for office facilities and maintenance issues
Set up communication links for meetings via teleconference and videoconference and webex
Set up, organize, and maintain various files including confidential material, calendars, itineraries, and attendance tracking
Database maintenance (CPM and Nuveen Tracking Lists)
Coordinate printing, shipping and tracking
Respond to ad-hoc requests
3- 5 years of financial services experience with growing responsibilities
Ability to handle multiple tasks and work in a fast paced environment
Ability to follow direction and standard procedures
Highly efficient PC skills required (Must be fluent in MS Office, Word, Excel, Outlook, PowerPoint and the Internet with no training needed). Calendar management skills, including the coordination of complex and multiple participant meetings
Be familiar with Concur application, Workspeed, Virtual EMS, GetIT and TIAA-CREF Intranet in general
Demonstrated ability to multi-task and prioritize and escalate issues to the proper person when necessary. Work independently and as part of the team for the betterment of the department and organization

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Senior Administrative Assistant Resume Examples & Samples

Input information into spreadsheets and basic design of spreadsheets
Schedules and maintain calendar(s)
Screen telephone calls and take messages. May give routine and non-routine information to callers
Maintain office files and resolve routine inquiries

135

Senior Administrative Assistant Resume Examples & Samples

Calendar management for Office of the CMO members, including Chief Marketing Officer, VP – Chief of Staff, and Director – OCMO
Manage complex travel calendar for Chief Marketing Officer
Timely and accurately complete and reconcile expense reports for CMO, adhering to corporate policies
Manage the performance of other administrative personnel using performance goals appropriately
Assist Director - OCMO, with Marketing Leadership Team meeting needs including booking conference rooms, AV support such as phone and video needs, file sharing and proactively managing Outlook meeting requests
Assist with tracking of budget/invoice processing for the CMO budget, in addition to assisting with tracking of headcount (open positions, internal movement, etc.)
Develop process, communications and manage Marketing SharePoint sites and shared drives including creating site and system for central repository for all major Marketing meeting presentations (file library); support Marketing Leadership SharePoint site needs as requested, as well as site for Expanded Marketing Leadership Team. Keep permissions updated on a timely basis
Minimum of 4-6 years experience providing support to an executive at the most senior levels in a large complex organization (e.g. Fortune 100 company)
Ability to anticipate and resolve problems
Proactive calendar management with fine attention to detail and follow up
Ability to write simple correspondence on behalf of the executive; good command of grammar
Expert PC skills (Apple, MS Windows, Word, Excel, Outlook and the Internet)
Extensive experience managing complex travel arrangements
Demonstrated expertise in all facets of office administration and proven ability to provide direction to other administrative staff members

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Senior Administrative Assistant Resume Examples & Samples

20% - Make travel arrangements for Global Compliance personnel
20% -Accountable for meeting planning and organization (schedule attendees, book conference rooms, arrange catering, prepare presentations, compile notebooks, meeting materials, handouts, etc.)
20% -Maintain Global Compliance documentation including training records
10% -Assist Global Compliance personnel in the management of schedules, scheduling meetings (on and off-site)
10% -Assist in the preparation of meeting materials, including slide decks
10% -Process Accounts Payable invoices and all aspects of expense reporting. Prepares and/or participates in the preparation of the budget for the department. Coordinates collection and preparation of financial and operations reports as needed. Process all aspects of expense reporting
10% -Use various software applications, such as spreadsheets, relational databases, statistical packages, and graphics to assemble reports and presentations
4-6 years of previous administrative experience, energy & drive - committing oneself fully to the culture, vision and mission of Shire

137

Senior Administrative Assistant Resume Examples & Samples

Proactively and effectively manage calendars
Accountable for meeting planning and organization: schedule attendees, book conference (national & international)
Rooms, arrange catering, prepare presentations
Makes domestic and international travel arrangements
Responds to and resolves questions, concerns and requests for information
Performs general administrative duties
Serves as a back-up for other Sr. Administrative Assistants and Executive Assistants as required

138

Senior Administrative Assistant Resume Examples & Samples

Diary management and administration assistance
Prepare correspondence, reports and presentation material
Ideally able to perform paralegal work like preparing first draft of agreements based on templates, comparing documents and knowledge of corporate secretarial work will be an advantage
Coordination support / liaison with other personal assistants to set up meetings and send out calendar invitations
Assist in setting up Telepresence room bookings
Receive and process internal and external mail
Maintenance of organisation charts / resource plans
Coordination and booking of complex travel arrangements and accommodation
Assist in organising town halls, off sites and other events
At least 5 - 8 years experience supporting senior executives in a similar capacity. Those with team support experience will be preferred
Strong character with the ability to work well under pressure
Strong attention to detail and ability to think out-of-the-box
Committed in approach and flexible attitude towards working hours
Proven ability to build relationships with internal and external clients
Microsoft Outlook - Intermediate
Typing speed - min 60 wpm
Previous experience in a banking environment
Previous experience supporting legal or compliance department
Business/Secretarial College diploma or equivalent desirable

139

Senior Administrative Assistant Resume Examples & Samples

High school diploma/GED -required. Some college -preferred
Previous office experience required. Previous purchasing related experience preferred
Valid US Drivers License and must be able to pass driving test upon hire
Advanced Computer Skills - MS Office (Excel & Outlook primarily) required. Coupa and OnBase experience preferred
English - fluent, written and spoken -required

140

Senior Administrative Assistant Resume Examples & Samples

25% of Time:Schedule internal and external meetings including booking rooms and equipment, creating agendas, arranging catering and transportation. Create and distribute general correspondence for team meetings. Includes handling highly confidential information. Manage CDA collection
20% of Time:Maintain the Outlook calendar for individual team members. Print materials pertinent to meetings
15% of Time:Manage and Coordinate critical bio-partnering conferences as needed. Arrange meetings using conference software as needed
10% of Time:Add new suppliers/ vendors through SMS system. Process purchase orders via SRM/ SAP
10% of Time:Complete monthly expense reports via Concur system
10% of Time:General filing, document processing, ordering office supplies, liaison with IT
10% of Time:Coordinate domestic and international travel (flights, transportation & accommodation)
College degree with 5+ years of previous admin experience
Strong knowledge of Outlook, Work, Excel and PowerPoint
Ideally someone who has experience working in a confidential environment
Event planning experience strongly preferred

141

Senior Administrative Assistant Resume Examples & Samples

Manage complex business and travel calendar and executives’ schedules; communicate changes to those affected in a timely manner
Manage complex schedules and meetings with multiple advertising agencies and other vendors
Timely and accurately complete, reconcile and submit invoices and expense reports
Review emails, prioritize information by importance, flag urgent matters in a timely and appropriate manner
Demonstrated ability to handle completing priorities and tight deadlines simultaneously while maintaining quality
Assist with budget (research to make sure expenses are allocated to the correct expense codes)
Prepare check requisitions
Review and approve travel expense reports
Maintain and update CEO events log
Log and handle accordingly Gifts and Entertainment for the Office of the CEO
Serve as back-up for the Office of the CEO staff
Minimum of 8 years’ experience providing support to a senior level executive, preferably in a financial/insurance services organization
Bachelor's degree and/or equivalent work experience

142

Senior Administrative Assistant Resume Examples & Samples

Documentation preparation, including presentation materials and policy and procedure documentation
Manage calendars; organize meeting set up/physical logistics, conference call arrangements, and occasional special event planning. Work effectively with other Department staff and meeting participants to efficiently and effectively schedule meetings. Be aware of conflicts and be adept at keeping manager aware of updates and working around conflicts in a proactive and skilled manner
Preparing presentation materials on Excel and PowerPoint for senior leaders of the entire firm
Handling periodic travel arrangements for manager, and for direct reports. Proactively manage itineraries/meeting planning based on guidelines from manager
Handling and organizing filing needs
Submitting expenses and processing invoices
Working with Department technical personnel to keep computer functions and applications such as Outlook, etc., printers and mobile communication devices operative
Ensuring a sufficient stock of office supplies is available and order more when necessary
Other responsibilities and projects, as deemed required
Strong PC skills (fluent knowledge of MS Word, Excel, and PowerPoint)
Exhibits increased proficiency in duties and expanded knowledge and application of software packages
Effective interpersonal skills, energetic
Ability to prioritize workload from multiple sources
Ability to master the firm's administrative procedures in order to handle administrative matters with minimal daily supervision

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Senior Administrative Assistant Resume Examples & Samples

Make travel arrangements and process travel expenses for reimbursement, as needed
Create and revise documents: letters, memos, spreadsheets and presentations
Manage database files. Ensure confidentiality
As needed, coordinate new hire requirements (welcome package, request office equipment, applications and building access)
Provide general department support including but not limited to: mailing various marketing materials, ordering subscriptions and office supplies (manage inventory); overseeing storage room and sorting mail and maintaining the mailroom
Work effectively as a team member but also independently
1 -3 years of administrative support experience is required

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Senior Administrative Assistant Resume Examples & Samples

For assigned i
3-5 years of financial services and/or client service experience preferably in the Retirement industry
Demonstrated intermediate level proficiency in Microsoft Office suite, all applications
Basic knowledge of Prudential business, administrative procedures and investment products is a plus
Demonstrated experience supporting financial services professionals
Can operate autonomously but also serve as a strong team contributor on a diverse and matrix team
Excellent organizational skills with the ability to successfully juggle multiple priorities
Strong analytical skills with a high degree of attention to detail
Demonstrated ability to proactively identify process improvements in an effort to improve productivity and efficiency
Strong and attentive listening skills with the ability to analyze the situation, ask necessary questions, and draw appropriate conclusions
Ability to maintain confidentiality and professionalism at all times

145

Senior Administrative Assistant Resume Examples & Samples

Expense administration
Co-ordinate both domestic and international travel
Provide Powerpoint presentation support
Room booking, arranging teleconference facilities as required
Typing of letters, memos, emails etc with minimal supervision
Telephone liaison, internally and externally – telephone screening
General office administration including filing, photocopying
Other adhoc duties that arise on a day to day basis
Responsible for administrative duties, such as co-ordination of administrative/departmental procedures, and distribution/collection of information
Co-ordinator for sensitive personnel related documents
Scheduling appointments and performing other duties related to maintaining senior Legal Executives’ schedules as well as for VIP visitors from other locations
Support of the warrants, CBBCs and Flow ELN lawyers’ documentation requirements through initial first cut drafting of templated documents (including listing documents), and general familiarization with these businesses (essential)
Assisting the flow product lawyers with certain filing requirements of relevant listing documents
Experience working as a PA in the financial services sector preferable

146

Senior Administrative Assistant Resume Examples & Samples

Maintains a high degree of independent judgment, discretion, and knowledge of organization, policies and personnel
Works independently under general instructions on a large variety of special projects; managing own schedule and time, to be present, prompt and effective
Alerts Market Manager daily with any issues with data gathering efforts
Respectfully assertive and consistently proactive with Bank Managers and branch colleagues; follows up with Bank Managers as needed to ensure on time collection of data
Manages the market's FTE database, adjusting and manipulating staffing/FTE compliment so all colleagues are reflected accurately. This is especially important for incentive rostering, leave of absences, and at risk categories
Manages and ensures the timely completion of compliance training, new hire training, and market LEADS
Prepares, creates, and maintains special or one-time reports as needed by the Market Manager
Works in tandem with Market Manager on all projects assigned, with thoroughness, accuracy, proactive involvement, and minimal instruction
Maintains a solid working knowledge of bank systems, including but not limited to: Salesforce, TPSS, Customer Experience Portal, Performance Navigator, and Branch Scheduler
Coordinates weekly and monthly market meetings, working with partners and Bank Managers to ensure adequate preparation for discussion items and compilation of all necessary materials well in advance
Demonstrates forward thinking & vision; anticipates issues and concerns that may arise
Recognizes situations that call for prompt action, responds/acts upon the situation quickly, while staying focused on results and deadlines, until the task is completed
Understands the importance of deadlines, prioritization and follow up - misses here are a direct reflection on the Market Manager which can lead to a negative impact/perception
Ensures completion of your monthly compliance training
Follows our customer commitment standards - ensuring we are modeling our vision to be the bank that defines a great customer experience - when assisting internal colleagues and external customers
Displays behaviors that promote a culture of collaboration and support
Maintains a work environment that reflects organization
Demonstrates a high level of professionalism during all colleague and customer communications
Maintains constant respect for authority
Successfully exercises conflict management skills
Acts as the liaison between the HR Business Partner and Market Manager during the PPA process; maintains working knowledge of the PPA process, training resources, and deadlines, working closely with Market Manager to ensure the appropriate time is available for PPA completion
Recognizes the importance of all partners to Retail and protects the relationship between the Market Manager and his/her partners – acting as an extension of the Market Manager in all dealings with partners and support personnel
Coordinates "a delegate" to ensure coverage of important assigned duties when out of the office and communicates delegate and responsibilities to all relevant parties

147

Senior Administrative Assistant Resume Examples & Samples

5 years of administrative experience
High level of energy, creative problem solver, and highly productive
Strong understanding of Pharmaceutical Industry organizational policies and procedures
Ability to handle multiple assignments

148

Senior Administrative Assistant Resume Examples & Samples

Composes and creates documents, spreadsheets and/or presentations Manages database files. Ensures confidentiality
Update compliance website as needed, order supplies, process bills for payment, and make travel arrangements as needed and perform specific projects as assigned. Serve as contact person for department support for equipment, real estate, and life safety
In conjunction with the Chief Compliance & Ethics Officer and Senior Compliance Officers, manage the Corporate Compliance budget
Responsible for identifying and resolving problems within established guidelines. Expected to use some initiative but refer more complex problems to supervisors/experts. Works effectively as a team member but also independently
3-5 years preferred. Previous administrative supportive experience or completion of professional administrative support training is required

149

Senior Administrative Assistant Resume Examples & Samples

Independently manage leader(s) calendar and meeting prioritization. Schedule meetings and/or conferences by interacting with internal/external clients/partners to coordinate calendars, accommodations, meeting materials and supplies. May read and respond to emails and requests on behalf of the leader(s); ensure leader is informed of pending requests or requests where follow up is required
Extend independent judgment over prioritization of work, and on behalf of the leader(s)
Associate (2-year) degree or equivalent work experience
3+ years of relevant experience
Proficiency with computer programs (MS Word, Excel, Outlook, PowerPoint)

150

Senior Administrative Assistant Resume Examples & Samples

Provides administrative support to one or more executives. Effectively plans and maintains one or more executive calendars with attention to accuracy, detail and allocation of time and resources to promote productivity and successful execution of executive and team goals and objectives. Recognizes the need to reprioritize as appropriate if business initiatives change and acts independently to realign executive priorities
Creates compelling presentation materials, including PowerPoint and storyboards. Works with external agencies and contract workers to oversee production of visual communication materials that support team initiatives
Performs ad hoc administrative projects including updating databases and organizational charts; coordinating, tracking or analyzing budgets; maintaining team shared database: researching background information to support innovation initiatives
Organizes and schedules internal and external meetings, arranges for live and telepresence audiovisual equipment, sets up meeting facilities and may take meeting minutes
Develops working relationships with executive's direct report team. May attend direct report team meetings as requested
Advises department in awareness of and compliance with company policies and procedure. Takes initiative to provide training and coaching when appropriate
Supports executive and department in coffee education as a part of Starbucks core business
Ability to work independently as well as on a team
Intermediate proficiency in Microsoft Office Suite; Advanced proficiency in Microsoft PowerPoint. Proficiency in graphics and/or editing software a plus

151

Senior Administrative Assistant Resume Examples & Samples

Responsible to manage leaders’ daily schedules (meetings, travel, conferences, team meetings, offsites, townhalls)
Coordinate departmental administrative functions (copying, filing, ordering supplies)
Assist in regulatory filings as needed under direction of leader
Occasionally support leader in creating presentation materials (power points, etc), and submit expense reports submissions
Proficiency w/ computer programs (MSWord, Excel, PowerPoint, Outlook) and administrative programs (Ariba Buyer, XMS, Concur, etc.)

152

Senior Administrative Assistant Resume Examples & Samples

25%: Greets visitors, answers and directs phone calls to appropriate areas and answers routine inquiries. Coordinates and prepares outgoing mail, including express packages Prepares routine and non-routine correspondence, memoranda, reports, spreadsheets, presentations, agendas and meeting minutes. Contacts company employees at all organizational levels to gather information. Maintains electronic and paper filing systems. Coordinates with HR dept. on candidate interviews, selection, references, and temporary consultants. Provides travel, schedule and meeting coordination. Submits and ensures that expense reports are managed in a timely fashion
30%: Manage department calendars and schedules as requested. Coordinate travel plans as requested. Coordinates meetings including reserving rooms, audio/visual equipment, catering and other resources. Provides general office support
15%: Ensures office equipment such as printers, copiers, and faxes remain in working order. Orders and maintains appropriate levels of office supplies. Coordinates with IT for all technical issues. Coordinates with Facilities on staff moves, new hires, or general repairs. Acts as back-up support to other Groups for Administrative staffing absences or work overflow. Participates in department projects and initiatives
30%: Creates and distributes meeting materials for projects and specific meetings. Formats and edits meeting materials and presentations as requested. Compiles and analyzes information and reports relevant to department projects. Setup and manage SharePoint sites and maintain and distribute minutes meeting
10 years of related experience
Experience w/SharePoint
Must be able to handle confidential information and issues effectively and without breach of confidentiality

153

Senior Administrative Assistant Resume Examples & Samples

For assigned individuals, perform travel and meeting planning, calendaring activities, expense management including reconciliation and invoice processing
Perform general office support functions including, but not limited to, ordering office supplies, greeting office visitors, scheduling conference rooms, arranging video and teleconference calls
Assist with Conference and Meeting Planning, including, but not limited to, securing venue, scheduling meetings and off-site
Submit attendance, as a delegate, for the team through internal oracle based attendance system
Assist with the dissemination of all communications ensuring accuracy, timely completion and meeting specific deadlines
Perform administrative duties including photocopying, faxing, filing, and records retention activities as required
Participate in staff meetings and takes meeting minutes as requested
Provide support to other members of leadership and staff as needed
Takes on additional tasks as requested by Management
Demonstrated intermediate level proficiency in Microsoft Word, Excel and PowerPoint
Excellent organizational skills with the ability to successfully manage multiple priorities

154

Senior Administrative Assistant Resume Examples & Samples

Performs a variety of administrative activities in support of Manufacturing
Proactively and effectively manage calendar for Director/Site Manager with tight schedule
Accountable for meeting planning and organization: schedule attendees, book conference rooms, arrange catering, prepare presentations, compile meeting materials, handouts etc
Prepares agendas, meeting minutes, monthly reports, presentations organizational charts and other departmental correspondence
Performs general administrative duties, which may involve contact and exposure to highly confidential materials and information
40%: Calendar management, generates reports, spreadsheets, meeting minutes, and presentation materials, etc
25%: Supports the Department in documentation generation, distribution, filling and processing
25%: Obtains and updates monthly reports, communicates and follows up regularly with staff
10%: Performs travel arrangements, reconciliation of monthly expenses and maintains office supplies
Has at least 5 years of solid administrative experience (preferably in a fast-paced, customer oriented environment)
Highly competent in the use of Microsoft Outlook, Word, Excel, and PowerPoint

155

Senior Administrative Assistant Resume Examples & Samples

Minimum of 5 years of secretarial experience
Executive level secretarial experience is preferred
Outstanding communication and telephone skills
Ability to handle confidential information and work in a fast-paced environment
Attention to detail is a must
Able to multi-task on a variety of assignments
Must be self-motivated and have the ability to exercise initiative and work independently
Superior computer skills in Microsoft Office software including Outlook, PowerPoint, Word, and Excel
Superior follow-up and follow-through capabilities
Team oriented perspective; able to work well & contribute with others

156

Senior Administrative Assistant Resume Examples & Samples

Support senior leaders in the Risk Management team
Maintain calendars, coordinate meetings and daily engagements
Raise required system access requests through various request based tools
Create, maintain and leverage mail-groups for effective communication
Track Leavers / Movers / Joiners and provide regular MIS to management and HR
Preparation /Maintenance of weekly and monthly Metrics / Error tracking
Prepare and publish Organization Chart / Headcount reports
Headcount updates to Finance/ US partners
Assist in developing and creating presentations for business reviews
Track Mandatory training completion
Co-ordination for Reward & Recognition
Provide support for visiting executives / senior managers
Manage real estate, technology infrastructure and stationery inventory in keeping with the needs of the team
Ensure seamless onboarding experience for new hires; raise appropriate requests to gain access, assign seating and educate new hires on the available infrastruture at the site
Account and vendor management
Ensure that expenses are managed in keeping with guidelines and expensed in a timely manner

157

Capital Markets Senior.administrative Assistant Resume Examples & Samples

1) Professional Support (40%)
2) Financial Analysis and Support (35%)
3) General Office Administration (15%)
4) Human Resources Administration (10%)
1) Professional Support Accountabilities
Develops and leverages relationships across-LOBs, with executives, senior managers and external clients to foster and support intra-group, cross-boarder coordination while carrying out accountabilities
Performs business/situational analysis and develops recommendations such as identifying and developing business process improvements opportunities, or identifying and developing alternatives to support business decisions. Participates in recommending the most appropriate alternative to achieve business goals and business needs more efficiently and effectively. Participates in planning and coordination through to implementation
Compiles weekly/regular information reports that summarize key market insights and trends that are available through a wide variety of vehicles, highlighting key points for senior members of the group
Reviews corporate donation and sponsorship request; managing donations, tickets, and related accountabilities
2) Financial Analysis & Support Accountabilities
Accountable for all department expenses and reallocations
Conducts extensive client research, and compiles research package, and briefing notes for Executive
Processes, verifies, and monitors expenses and develops and maintains an efficient filing system to ensure reports, correspondence and financial documentation are maintained and readily available. Establishes and maintains organized electronic filing systems to ensure that business and operational reports, forms, and other business documentation are readily available
Manages Salesforce and other databases on behalf of business group. Works with Business Analysts to develop and produce customized reports, and ensure data quality is maintained on behalf of the business. Runs various regular weekly and monthly reports
Maintains confidential client information for the business, team, or leadership and ensures information is handled appropriately
4) Human Resources Administration Accountabilities
Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc)
Interacts regularly with senior managers, and with cross-functional business units to collect information to prepare research, presentations or reports, and to accomplish administrative and operational tasks. Develops relationships to achieve outcomes and to improve cross-group relationships
Interacts with colleagues and clients globally, dealing with multiple time-zones and cultural implications depending on unique requirements of the business unit
Requires 3-5 years experience in an administrative/ professional support function in a fast paced environment, dealing with moderately complex issues and managing conflicting priorities
Undergraduate degree. CSC preferred. Other professional related training and development to keep skills current, including office productivity software
Seasoned knowledge of bank financial processing standards, and key business processes, and excellent working knowledge of financial analysis methodologies, accounting principles, and very good working knowledge of project management methodologies, and human resources policy
Strong analytical and mathematical capabilities
Very proficient at secretarial and administrative tasks, and ability to coach and mentor more junior staff
Expert level MS Outlook skills
Advanced level PC skills (MS Office: Excel, Word, PowerPoint, web browsers)
Exceptionally strong communication skills, both written and verbal
Ability to leverage knowledge of the organization and the supported business unit’s uniqueness, to carry out accountabilities

158

Senior Administrative Assistant Resume Examples & Samples

1 year BSA/AML or related Compliance experience preferred
Bachelor’s Degree or equivalent work related experience preferred
Strong knowledge in Microsoft Office products

159

Senior Administrative Assistant Resume Examples & Samples

6-8+ years of administrative or related experience
Proficient with computer platforms and applications
Experience working on expense reports
Concur, SAP and some experience working on executive level assignments
Comfortable working for multiple directors

160

Senior Administrative Assistant Resume Examples & Samples

Lead the administrative & approvals process for the department’s procurement of goods and services through SAP in coordination with department budget holders
Supporting the maintenance of assigned finance systems (including PONs, accruals, etc)
Create & maintain a database of requested Purchase Orders
Completing monthly expense reports for managers’ review
Provides administrative support for managers in ADHD BU and assigned functions
Proactively and reactively making logistical arrangements for travel, hotels, etc
Arranging meetings (face to face; telephone; VTC), with colleagues cross-functionally and in different geographical locations)
Performs administrative duties related to the department’s procurement of goods and services
Liaises with Shire’s legal department to obtain contracts & other required legal agreements based on needs of management team
Manages expenses and payments including individual expense reports, vendor payment requests, purchase orders and invoices. Follows established processes to ensure monthly reporting
Proven experience in purchase orders and strong administrative skills
Must have experience supporting senior level management

161

Senior Administrative Assistant Resume Examples & Samples

Primary function consists in providing general administrative support to several departments
Responsibilities include managing calendars, scheduling onsite and offsite meetings, and handling all related logistics, including but not limited to: reserving hotel accommodations, coordinating meeting room set-up, preparing for video conferences, conference calls, and ordering catering and assisting in preparation of meeting materials
Order supplies, photocopy, file documents and distribute mail
Make travel arrangements (airline and hotel reservations)
Draft and type correspondence, answer and screen managers' phone calls and direct inquiries to the proper party within the department
Develop and update complexWord documents, PowerPoint presentations, and Excel spreadsheets
Assist with the creation of presentation handouts and other related materials as well as printing, binding and collating of materials, and creating binders
Prepare purchase orders and reconcile purchasing card expenses
Process expense reports for leaders and serve as a general point-of-contact for reports submitted
Work with department manager to plan budget, maintain budget tracking and receive invoices in iProcurement and send invoices to accounts payable for processing
Support projects as needed for specific departments
Provide back-up assistance to other administrative support team members as needed
Provide reception break coverage duties
Associates degree or equivalent work experience; Typically requires a minimum of 5 years experience
Must be able to exercise good judgment regarding information which may be confidential
The ability to operate effectively and efficiently in a challenging, fast-paced environment
Ability to multi-task and prioritize work with attention to detail
Solid planning, organizational and written and verbal communication skills
Experience using Microsoft products including PowerPoint, Excel, Word and Outlook (all applicants subject to Microsoft skills testing)

162

Senior Administrative Assistant Resume Examples & Samples

Manage day-to-day calendar and monitor email
Schedule and coordinate meetings including room reservations, conference calls, online meetings, and food service (if necessary)
Expense reporting and proxy approvals
Travel arrangements; use internal travel tool to research travel options and book travel
Act as a key resource for the team, i.e., independently seek out answers to questions, take initiative, leverage network of resources to solve problems and proactively cascade knowledge to peer network, be strategic, solve problems, establish procedures that demonstrate process improvements
Provide back-up assistance to other administrative assistants as applicable
Schedule and coordinate Client meetings including room reservations, conference calls, online meetings
Prepare and produce high quality Client presentations and correspondence, graphic presentations and other documents, including editing for grammar, punctuation, phrasing, and consistency
Submit printing requests for Client meetings and other needs as necessary; ensure accuracy of printed materials before distribution
Expert resource for Aon branding
Client Site Visits
Order Client gifts or special Aon gear
Update Client team or domain databases, posting posting/updating
Maintain Client and domain organizational charts and distribution lists
Participate in leadership meetings for follow-ups and note taking when applicable
Assist with onboarding routines; i.e., creation of domain specific new hire on boarding plan, unit transfer requests, New Hire database requests, etc
Special events/projects, i.e., internal or client recognitions or celebrations
Record time accurately and submit according to corporate guidelines
Maintain a flexible approach and attitude towards assisting others; lead by example, coach and mentor AAs aspiring to move to the Senior AA level
Self-directed prioritization of work and projects; demonstrate measurable progress through open communication to leaders and team members consistently and with highest quality
Assist Administrative Operations Managers and Leaders with special work streams/goals
Demonstrate leadership by contributing agenda topics and openly participating in meetings or other forums
Minimal financial support of budgeting and procurement as required by the business
Maintain files, databases or SharePoint sites as appropriate
Knowledgeable of practice/business specific products or services and terminology
Shares work with others and delegates as appropriate
Seeks additional responsibilities
Act as a subject matter expert for internal tools and resource expert for self-service tools, technology and processes and general ‘How do I?&#8217
Excellent MS Office skills, including Word, Excel and PowerPoint
Outlook (Email, Calendar and Databases)
Strong writing skills: Editing, Proofreading, Spelling, Grammar and Punctuation
Inter-Personal Skills: Looking for someone that shares knowledge, can be seen as a role model, takes initiative, works towards achieving business goals
Proactive approach, someone that can anticipate needs to support the business
Good team player that can help motivate other team members
Strong Project skills: Self Directed and Improves processes and has innovation outcome focus
Accountable for projects
Understands impact of process improvement efforts

163

Senior Administrative Assistant Resume Examples & Samples

Independently manage leader(s) calendar and meeting prioritization. Schedule meetings by interacting with internal/external clients/partners to coordinate calendars, accommodations, meeting materials and supplies
May read and respond to emails and requests on behalf of the leader(s); ensure leader is informed of pending requests or requests where follow up is required
Manage complicated travel arrangements; including scheduling and pulling together detailed logistics to ensure solid travel plans are in place
May assist with presentations, internal/external communication, and other misc. reports
Coordinate/administer department programs (recognition, timekeeping, budgets, supply management, etc.), off sites, and special events or conferences as requested
Respond to ad hoc requests (filing, copying, responding to problems with printers, ordering supplies, etc.) and manage small projects/programs/participate in larger projects representing the team (researching issues or questions about policies or practices, etc.)
Prepare expense reports and/or process invoices
Assist with new hire on-boarding assistance, training and/or mentoring to administrative staff/others within department or business unit. Participate in cross-organizational administrative processes, etc
Back up to other administrative assistants in the business unit as needed
3+ years’ experience in a similar role or capacity
Associate (2-year) degree or equivalent required; bachelor’s degree preferred
Ability to work overtime as required
Attention to detail and eye to accuracy
Proficiency w/ computer programs (MSWord, Excel, PowerPoint, Access) and administrative programs (Outlook, Ariba Buyer, XMS, Concur, etc.)
Ability to multi-task, quickly change direction and independently prioritize work in order to support multiple people. This includes managing calendars, travel and expenses for multiple leaders
Solid interpersonal and communication skills
Ability to exercise discretion and confidentiality due to accessing and handling sensitive information

164

Senior Administrative Assistant Resume Examples & Samples

Provide general administrative support to managers and others as needed (including but not limited to answering telephones, typing, compiling meeting materials, photocopying, filing, vouchers, and maintaining/ordering supplies and attendance record keeping)
Schedule meetings for the team and team members with internal/external clients
Maintain team calendar and individual calendars on a daily basis
Organize and handle registrations, hotel, and general travel arrangements for offsite meetings, conventions, conferences and seminars for multiple team members
Prepare and submit vouchers to Accounts Payable for processing and reconcile any errors/discrepancies
Arrange, compile and assemble materials for staff meetings or client visits
Enter and/or obtain loan data into/from the Companys business system (Loan Connect)
Type correspondence as needed
Prepare spreadsheets and/or powerpoint presentations of moderate complexity
Screen and respond to routine calls
Participate in special projects as assigned
Sort and distribute department mail and faxes
Establish rapport with staff members
A college degree or minimum of 3 years practical business/administrative experience strongly preferred
Excellent interpersonal skills, dependability and the ability to communicate with all levels in the organization required
Solid meeting planning, project management and organizational skills required
Excellent judgment and discretion required in handling highly sensitive, privileged and confidential information in a respectful manner
Strong initiative and good judgment a must
Attention to detail and prioritization skills needed
Ability to work under tight time constraints as needed
Willingness to take direction from various sources required
Proficiency with Lotus Notes

165

Senior Administrative Assistant Resume Examples & Samples

Prioritizing multiple commitments and manage completion of tasks/projects in an efficient and timely manner
Ensuring consistency in visual style of deliverables with practice guidelines. (e.g., bibliography and footnotes, and document production)
Strong proficiency in MS Outlook, Word, Excel, PowerPoint, Windows Explorer, and Adobe Acrobat
Excellent typing and word processing skills; basic spreadsheet skills
Fast notes or shorthand skills would be beneficial
Strong interpersonal skills; ability to work closely with all levels of the staff in the firm and especially the dispute practice which is composed of a variety of work styles
Detail-oriented, resourceful and flexible
Some flexibility in working overtime and occasional weekend hours
Ability to work independently as well as collaboratively; functions well in a team environment
Ability to multi-task in a dynamic, fast paced-environment and deadline pressure

166

Senior Administrative Assistant Resume Examples & Samples

Manages calendars, schedules, expense reporting and travel planning & coordination (domestic and international) for assigned leaders in the GI & IM BU
Maintains electronic and paper filing systems, and supports the BU in complying with record retention policies
Supports all assigned personnel as needed in coordinating IT or Facilities support, e.g., with staff moves, new hires or equipment needs
Serves as a back-up or overflow support for other Administrative Assistants as required
High School diploma or equivalent required; Associates or Bachelor’s degree preferred
5 years of administrative experience in a professional environment required
Prior experience supporting senior level management required
Prior experience working with international counterparts preferred

167

Senior Administrative Assistant Resume Examples & Samples

Primary contact and responsibilities for New Hire processing and orientation
Maintain marketing budget financials and communication and trade member affiliations
Investment Committee Package Assembly; data entry, photographs, distribution
Initial data entry
Trade Conference coordination
May assist with maintaining calendars, scheduling and travel accommodations
Ordering and maintaining office supply levels and ensuring overall office standards
Process and maintain various payments
Background checks (both business and individual entities) [as requested]
Maintaining correspondence
Minimum of 3 years of related experience
Experience operating general office equipment, such as a copy machine, fax machine, multi-line telephone system and scanner
Experience supporting an office staff of real estate professionals preferred

168

Am-senior Administrative Assistant Resume Examples & Samples

Develop and maintain electronic files as needed
Assist in retrieving guests and visitors from entrance or lobby
Work cooperatively with other administrative assistants in group, in positive partnership to back up each other
Excellent telephone manner and coverage within the group (i.e. takes accurate and complete messages)
Knowledge of and adherence to all company policies and procedures
Prefer minimum 3-5 years experience working in an administrative capacity
Expected work schedule 8am-5pm, M-F, and to take 1 hour lunch
College degree is a plus

169

Senior Administrative Assistant Resume Examples & Samples

20% - Accountable for meeting planning and organization (schedule attendees, book conference rooms, arrange catering, prepare presentations, compile notebooks, meeting materials, handouts, etc.)
20% - Maintain Global Compliance documentation including training records
10% - Assist Global Compliance personnel in the management of schedules, scheduling meetings (on and off-site)
10% - Assist in the preparation of meeting materials, including slide decks
10% - Process Accounts Payable invoices and all aspects of expense reporting. Prepares and/or participates in the preparation of the budget for the department. Coordinates collection and preparation of financial and operations reports as needed. Process all aspects of expense reporting
10% - Use various software applications, such as spreadsheets, relational databases, statistical packages, and graphics to assemble reports and presentations

170

Senior Administrative Assistant Resume Examples & Samples

Compose and type complex correspondence and documents (using Word); edit documents in a timely manner
Possess excellent communication and follow-up skills
Track progress and relevant information pertaining to engagements and be thoroughly knowledgeable of engagements. Enters appropriate information in CRM and forwards documents to legal as appropriate
On an intermediate level and with limited supervision, create, compile and complete project information
Coordinate travel, hotel accommodations and meetings and maintain calendars. Be proactive in managing travel while supported staff is out of the office. Compile expense reports in a timely manner insuring that all appropriate receipts are attached and submissions are in line with company policy
Manage logistics and details such as invitations, registration, site selection, etc., for annual meetings, events and conferences for the business line
Back up to input weekly Director TER prep and submissions. Be proactive in obtaining information to meet deadlines
Prepare bi-weekly Clientele Development Report; collect data and insure delivery of report prior to meetings
Handle Recruiting duties and back up Staffing duties and produce reports as required. For Recruiting, work with SC Recruiting Manager and HL Recruiting and act as point of contact for scheduling interviews, managing on-site recruiting days, and provide follow-up information to HL Recruiting as required. Become knowledgeable about all HL policies regarding recruiting. For Staffing, produce weekly staffing reports for consultants and directors
Read and route incoming mail. Locate and attach appropriate file to correspondence to be answered by employer
Greet clients, ascertain nature of business and route visitors to employer or appropriate person. Develop and maintain relationships with client administrative personnel
Enter new contacts in database and update as needed. On on-going basis, clean up and edit contact database
Screens telephone calls; message taking; coordinate conference calls
Assists with initiating and tracking invoices and managing client billing. Monitors monthly WIP reports and notify managers of revenue that needs to be billed. Update retainers as requested
Be proactive in inputting prospect information into Salesforce database
Process conflict checks
Schedule and set up conference rooms as required. Order food for meetings as required
Make copies of correspondence or other printed matter
Back up other Administrator as required
Participate in administrative team initiatives as required

171

Senior Administrative Assistant Resume Examples & Samples

1) General Office Administration (70%)
2) Financial Administration (15%)
3) Human Resources Administration (15%)
General Office Administration Accountabilities
Prepares and dispatches outgoing mail, interfaces with selected couriers to ensure packages have been delivered within established timeframes. Maintains a central e-mail Global Address list and ensures all staff receive e-mail communications
Maintains and monitors the Manager’s calendar of ‘scheduled appointments’, or upcoming events and matters requiring immediate attention. Dispatches invitations and meeting agendas to attendees, books meeting rooms and arranges for IT resources and refreshments in support of a smooth and efficient meeting facilitation. Arranges travel arrangements and maintains travel expense account
Distributes all departmental information, forms and advices. Logs and verifies departmental expenses and develops and maintains an efficient diary and filing system to ensure reports, correspondence and financial documentation are maintained and readily available
Manages an inventory of office resources in accordance with demand management guidelines to ensure adequate suppliers are available
Coordinates/processes physical resources requirements for incoming/outgoing staff and contractors to support integration into the department
Performs back-up function for other administrative staff during vacation or other absences to ensure that administrative support is provided on an ongoing basis
Receives and distributes financial reports (HGL & EDR) and produces monthly/quarterly reports for budget/expense control
Acts as a conduit for the efficient flow of invoice processing for payment in adherence with division processes and BMO processing guidelines, and vendor agreements
Processes and tracks overtime and on-call claims in adherence to bank and/or divisional policy to ensure timely payroll processing and to allow for accurate budget tracking and reconciliation
3) Human Resources Administration Accountabilities
Maintains and tracks staff vacations and absences in accordance with divisional guidelines to ensure consistency in entitlement and to determine staff availability. Escalates issues for resolution
Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc) and administers training logs. Orders training materials, as required
Has some interaction with various internal LOBs or other internal support groups to accomplish administrative or coordination tasks
May interact with vendors depending on unique requirements of the business unit
Interacts with several senior managers to accomplish administrative or opeational tasks
Requires 3 to 5 years experience in an administrative function in a fast paced environment
Post-Secondary education in a related field. Other professional related training to keep skills current with office productivity software and related products
Good level of knowledge of bank financial processing standards, and key business processes
Good understanding of processes, policies and procedures required for supporting the business unit
Basic level knowledge of financial and accounting principles, and human resources policy
Proficient at secretarial and administrative tasks
Ability to deal with clients in a professional and courteous manner, and to develop professional working relationships

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Senior Administrative Assistant Resume Examples & Samples

Initiates and follows-up on action items for new and/or routine projects, processes, and/or policies. Coordinates with other departments and/or external sources
Generates department correspondence and/or reports. Uses appropriate computer programs to analyze, compile, update and maintain department correspondence and/or reports. Disseminates data/information to the appropriate parties. Prepares expense reports. May create presentations and/or corresponding materials
Understands and actively participates in Environmental, Health & Safety responsibilities by following established Universal Orlando policy, procedures, training and Team Member involvement activities
LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write reports, business correspondence, and procedure manuals. Ability to respond to common inquiries or complaints from customers/clients, regulatory agencies, or members of the business community
MATHEMATICAL SKILLS: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to interpret spreadsheets and bar graphs
REASONING ABILITY: Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to deal with problems involving several concrete variables in standardized situations
Two to five years of administrative assistant experience preferred; or equivalent combination of education and experience
Proficiency in MS PowerPoint and Outlook preferred
Occasionally (1/3 of the time or less) work in outdoor weather conditions to include direct sunlight, heat, or cold; use a motorized company vehicle or personal vehicle for company business and will require a Valid Florida’s Driver’s license

173

Senior Administrative Assistant Resume Examples & Samples

Manage a complex calendar that includes scheduling meetings and travel, video conferences, trainings (off-site and / or internal), group events and booking conference rooms
Perform administrative support duties, including but not limited to drafting and typing correspondence, making copies, preparing binders, answering and screening managers´ phone calls and directing inquiries to the proper party within the team, and maintaining and ordering office supplies
Establish and maintain effective and cooperative professional business relationships with all levels of management, employees and outside companies
Manage and address escalated complaints/issues from Visa cardholders coordinating with Corporate Communications and respective functional group accountable for action
Act as a liaison, problem solver, and facilitator as the first contact for the senior leader
Manage quarterly All Staff and Quarterly Senior Leadership Meetings including logistics, agenda/materials, onsite support and event management
Travel on occasion to manage offsite leadership and client meetings, approximately 3-4 times per year
Help manage departmental communications to internal key stakeholders collaborating with Corporate Communications and Human Resources
Maintain Business Continuity Management contact information. Prepare meeting materials including assisting with the creating of the presentation, handouts and other related materials as well as printing, binding and collating of materials
Assist with developing and updating complex PowerPoint presentations, Excel spreadsheets and documents in support of team activities
Process expense reports and providing general information to incoming calls regarding Accounts Payables, Purchasing, Travel Policy and Expense Reporting
Coordinate and direct the work of other Administrative Assistants/Administrators on functional/regional projects.
Associates degree or equivalent; Bachelors highly preferred; typically requires a minimum of 6-8 years of administrative experience supporting a senior leader preferably in a global, public company
Must be able to exercise exceptional judgment regarding information which may be confidential or material, non-public
Demonstrated strength in multi-tasking and prioritizing work with a strong attention to detail
Excellent planning, organizational and written and verbal communication skills
Advanced proficiency in Microsoft Office and demonstrated strength in developing complex PowerPoint presentations
Customer service-focused with ability to work collaboratively with others including interacting with internal and external contacts

174

Senior Administrative Assistant Resume Examples & Samples

Performs complex administrative duties, which may involve contact and exposure to highly confidential materials and information
Support Medical Affairs, PV, Regulatory Affairs teams with general administration
Manages the schedules of the colleagues supported; schedules meetings and makes travel arrangements
Prepares MA reports on monthly basis and reviews submission to ensure completeness and adherence to Shire Policy and MA code
Development of guidelines incorporating MA requirements and Shire’s Electronic Approval System (EAS)
Organizes staff meetings, periodic department meetings including follow-up documentation
Prepares correspondence, spread sheet reports and presentations
Coordinates facilities repairs and ad-hoc office maintenance, in collaboration with broader team of Administrators
Processes accounts payable invoices
Proactively responds to questions, concerns and requests for information
Extensive administrative experience at senior level
Experience working in Pharmaceutical industry supporting Medical or R&D departments, especially in compliance reporting processes highly desirable
Solid understanding of IT and computer processes i.e. Microsoft office
The successful candidate must be able to demonstrate the ability to work to tight deadlines and must have excellent organisational skills
Strong attention to detail is crucial for this role

175

Senior Administrative Assistant Resume Examples & Samples

Responsible for the uploading or promotional material into ZINC system or similar
Support marketing team with general administration, conference organisation booking logistics for KOLs
Coordinates to distribution of materials to external stakeholders
Manages the schedules of those whom they support; schedules meetings and makes travel arrangements
Assists with new employee orientation
Responsible for producing PO’s in the SRM system
Maintain stock supply for office needs and coordinating payments to suppliers
Responsible for setting up video conferencing within different timezones
Coordinates facilities repairs and ad-hoc office maintenance
Minimum of 5 years administrative experience
Experience working in Pharmaceutical industry in and administration/office support role
Excellent communication skills and good command of the English language
Must have local knowledge

176

Senior Administrative Assistant Resume Examples & Samples

Partnering with Administrative Assistants and other colleagues across the U.S. businesses, corporate functions, and external parties as needed in support of the work of Strategic Initiatives
Scheduling meetings and providing support in handling all meeting logistics (e.g., conference rooms, conference calls, preparing meeting materials, etc.)
Making travel and parking arrangements as needed, along with the preparation of general and travel expense vouchers
Preparing Microsoft Office documents (PowerPoint, Word, and Excel)
Procuring office supplies
Perform administrative duties including photocopying, faxing, organizing, and maintaining files
Providing back-up support and coverage within department as needed
Performing such other administrative services as may be deemed necessary or appropriate
At least three years of experience providing administrative support to management
A high degree of professionalism and strong work ethic
Judgment and discretion in handling highly sensitive and confidential information
Strong interpersonal skills, initiative, dependability, and a high level of motivation
Excellent organizational skills/ability to handle multiple tasks simultaneously, and the ability to work with his or her supervisor effectively
Proficiency in Microsoft Office (Word, Excel, PowerPoint), and the ability to learn necessary Prudential applications; proficiency in Lotus Notes a plus
Flexibility to work overtime when needed

177

Senior Administrative Assistant Resume Examples & Samples

Manage team work hours, coordinate overtime meals and handle facilities / IT requests as needed
Coordinate travel for conventions and events, including visa and passport paperwork
Compilation and distribution of team reports and meeting minutes
Manage shipment and receipt of packages
Manage contract, PO, and invoice process
Handle other duties as needed
Cover letter that includes why you are interested in working at Blizzard and joining the eSports team and what games you are currently playing

178

Senior Administrative Assistant Resume Examples & Samples

3- 5 years related experience; Executive Assistant experience required
Experience providing administration support to up to 10 professionals, including senior level professionals
Secretarial program training a plus
Excellent oral and written communication skills, professional gravitas

179

Senior Administrative Assistant Resume Examples & Samples

Support of individual portfolio Head(s) (Managing Director/Director Levels) – scheduling meetings, manage extremely busy calendar, ad hoc requests and special projects
Assist in preparation of presentation documents (Executive Updates, etc.)
Assist with preparation and distribution of reports (both scheduled and ad hoc)
Support Group members and special projects
Order Supplies (via P2P)
Help Manage Space (moves and space allocation)
Help in Onboarding new resources
Minimum 5 years’ experience in Admin Coordinator/Senior Assistant role in a fast paced environment, preferably dealing with technology. Citigroup experience and knowledge of Citi applications extremely helpful
Ability to manage a very busy calendar of an executive, change meetings to accommodate needs, book travel
Maintain Resources Related Information: Organizational Charts, Seating Charts; Submit resource changes (location, term date, etc.) as needed. Follow up with resource to update missing information
Order supplies as needed adhering to expense guidelines
Follow up on compliance related issues (outstanding training, missing time sheets, etc.)
Onboard new hires and help in orientation process
Highly proficient with Microsoft Office (Excel, Power Point, Visio)
Ability to think through projects, anticipate ramifications, make changes and drive tasks to completion
Ability to manage deliverables within aggressive time frames and deliver under time pressures
Excellent interpersonal and communication skills with the ability to interact with all levels of management and technology professionals
Ability to administer technology processes
Self-starter and problem-solver - i.e., ability to work unsupervised and make productive use of downtime; uses creativity and experience to identify and anticipate needs and problems, design and implement solutions, learn from mistakes and plan effectively
Ability to find solution to various operational and administrative problems
Strong commitment to teamwork with a positive attitude, flexibility, and resourcefulness
Highly organized and detail oriented with the ability to efficiently handle multiple tasks and work well under deadline pressure without compromising attention to quality
Work across the organization on various processes and projects

180

Senior Administrative Assistant Resume Examples & Samples

Perform office support functions for the New York office including, but not limited to, supply ordering, greeting office visitors, and maintaining conference rooms and office equipment
For assigned individuals, perform travel and meeting planning, calendaring activities, attendance tracking, expense management, and invoice processing. Arrange video and teleconference calls
Serve as the Prudential Liaison for building management; support office moves, new hire and termination procedures, badge requests and system access requests
Coordinate and complete client and prospect mailings by coordinating bulk mailing requests, mail merges and creation of client correspondence. Ensure that all regulatory compliance guidelines are adhered to
Assist in the accurate completion of prospect and client reports, plan overviews; research information requests; maintain prospect/client information in PruForce
Receive incoming mail and retain and maintain hard copy and electronic files as needed, following all compliance guidelines
Support the Client Relations & Business Development BCP Planner by serving as the site Pandemic Coordinator
Support the Process Efficiency Team with G&E filing and other registered rep compliance duties as may be required
Provide support to alternate field office locations as required
3-5 years of financial services and/or customer service experience preferably in the Retirement industry
Aptitude to quickly learn Prudential's business, administrative procedures and investment products is a plus
Can operate autonomously but also serve as a strong team contributor on a diverse team
Ability to work under tight deadlines and a fast paced environment
Strong and attentive listening skills with the ability to analyze the situation and draw appropriate conclusions

181

Senior Administrative Assistant, Global Tea Resume Examples & Samples

Directs and executes complex administrative projects including coordinating, tracking or analyzing budgets; researching information to respond to questions; updating databases and organizational charts; creating monthly reports or analyses; organizing large volumes of materials. May research background material and collect data for reports, meetings, events and correspondence
Advises department in awareness of and compliance with company policies and procedures. Takes initiative to provide training and coaching when appropriate
Progressive administrative experience (7-9 years)
Project management years - Fast-paced environment (7-9 years)
Ability to interact and communicate effectively at mulitple levels of the organization

182

Senior Administrative Assistant Resume Examples & Samples

Conduct research, compile and prepare marketing material and information utilizing various financial data bases. Will provide basic analysis of information
Maintain call logs, contact database and transaction pipeline reports for the teams
Utilize PowerPoint skills to create/revise professional presentations using graphics, diagrams and charts as appropriate. Will track relevant data and deal information in Excel to create presentations
Maintain office business continuation records and ensure compliance with document retention policies, including electronic filing requirements
Maintain correspondence with internal and external parties as needed (such as trustees, accounting, trade management)
Compile information to assist in valuation process
Provide general administrative support for Investment Professional staff as needed (including but not limited to scheduling meetings, maintaining calendars, scanning / printing, organizing travel arrangements and maintaining/ordering supplies)
High School Degree required, Bachelor's Degree preferred
Prior business/administrative experience required
Strong editing and proofreading skills needed
Excellent meeting planning, project management, and organizational skills required
Strong initiative and attention to detail a must with the ability to effectively multi-task and manage multiple assignments and prioritize accordingly
Ability to work under minimal supervision under tight time constraints as needed
Proficiency with Microsoft Office computer applications, specifically Word, Excel and PowerPoint
Proficiency with Capital IQ and Salesforce a plus
Proficiency with Lotus Notes a plus

183

Senior Administrative Assistant Resume Examples & Samples

Assist Transition Managers with assembling client presentations
Assists in the New Business process flows
Conducts mass mailings for client materials
Create and track surveys in database
Schedules and coordinates internal group meetings
Independently initiates follow-up action on pending matters
Furnishes and obtains information as requested
Requires a high degree of independent judgment and discretion
Excellent communication skills both with internal and external clients
Strong knowledge of the organization and its policies
Demonstrates a logical approach to addressing client needs
Requires exceptional organizational, time management, and prioritization skills
Processes expense reimbursements using BMO Buying Online System
Attends various scheduled team meetings – acting as team member and as note taker
Provides support to team as needed for project work, team initiatives and client needs
Minimum 3 to 5 years’ experience in an administrative role
Prior experience in supporting a team, a strong asset
Intermediate to advanced knowledge of MS Office (Word, Excel, PowerPoint)
Proven ability to be flexible
High degree of independent judgment, initiative and ability to multi-task
Able to contribute as individual and as part of a team

184

Senior Administrative Assistant Resume Examples & Samples

Auditing- Ensures that tracking meets established standards. Resolves moderately-complex issues and escalates high-complexity issues for resolution
Monitoring- Reviews tracking in reports. The incumbent has the authority to collect or be provided with the required information to enable tracking to be done but escalates resolve if analysis suggests action is required. Supports the management of projects by monitoring progress against key milestones and monitoring project expenses to ensure it is on budget
Autonomy- Works independently to accomplish tasks within scope of job that provide input to support decisions and lead to outputs of others. In many cases, relies on others output as input to fulfill accountabilities
Expend Resources-Has some authority/discretion on spending petty cash, corporate credit card, or some budget elements. Is provided with authority from local executive to makes decision in line with organizational policy regarding facilities related expenditures
Performs financial and business/situational analysis in order to recommend alternatives for purposes of contributing to the effective and efficient operation of the business group, and for purposes of achieving business objectives. Manages or participates in the leadership of a variety of administrative/operational related projects
No direct financial accountability, although monitors projects and operational expenses to ensure they are within budget
A minimum of 7 years progressively responsible experience in an administrative/ professional support function in a fast paced environment, dealing with moderately to very complex issues and managing conflicting priorities

185

Senior Administrative Assistant Resume Examples & Samples

Independently manage calendars and meeting prioritization, schedule meetings and/or conferences by interacting with internal/external clients/partners to coordinate calendars, accommodations, meeting materials and supplies
May read and respond to emails and requests on behalf of leaders; ensure leader is informed of pending requests or requests where follow up is required
Support the broad team including onboarding/offboarding (FTE’s employees and contractors)
Prepare expense reports, invoices and other miscellaneous reports
Respond to ad hoc requests and provide project/program support
Experience using Microsoft Office including Word, Excel, PowerPoint and Outlook as well as Ariba, an internal purchasing software
Knowledge of company policies and administrative procedures is helpful, but not necessary
Strong interpersonal skills and ability to apply them to all levels, internally and externally
Ability to maintain high integrity and confidentiality
Demonstrated ability to prioritize, work independently and manage multiple tasks
Proficiency w/ computer programs (MSWord, Excel, PowerPoint, Access) and administrative programs (Lotus Notes, Ariba Buyer, XMS, Concur, etc.),
Effectively identify, track, and manage (including escalation and/or proactive coordination of prioritization) of large and small projects simultaneously
Proven relationship management
Ability to anticipate needs and use independent judgment

186

Senior Administrative Assistant Resume Examples & Samples

Provide general centralized administrative support for the PAI regional office team using various systems and web-based tools
Coordinate travel arrangements and plan company meetings
Travel and general office expense processing; G&E tracking
Ordering office supplies, maintaining office equipment, etc
HR setup such as security requests, tech orders, etc
General office duties such as copying, filing, answering phones, etc
Business continuation plans, pandemic, and other required business plans
Serve as centralized PAI compliance coordinator (OFAC certification, business continuation, records retention, intermediary compliance, etc.)
Create/review/edit documents as needed in Microsoft Word, Excel, PowerPoint, Adobe Acrobat (PDF), compressed zipfiles, etc
Maintain Records Management Plan
Assist with monthly, quarterly and annual reporting as needed
3+ years of related administrative experience within a corporate environment supporting key leaders and management
PC proficiency with windows-based applications, including internet and web-based systems
Proficiency in email and calendar software (Lotus Notes or Outlook preferred)
High proficiency with Microsoft Office; expertise in Excel and Word required
High proficiency with Adobe Acrobat; create, edit, extract, split, etc. PDF files
Experience using scanning and other paperless technology
Must be receptive to detailed and frequent performance feedback
Positive, "can-do" approach to work, demonstrated initiative and results orientation
Excellent interpersonal, relationship building, and communication skills, both verbal and written
Flexibility to assume other area assignments as the team refines its processes

187

Ccb-senior Administrative Assistant Resume Examples & Samples

3-5 years of experience in a senior administrative assistant role
Experience in Calendar Management
Adaptable team player
Strong working experience with Microsoft Word, Excel and PowerPoint, including table creation, mail merges and basic formatting
Knowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar)
Complete knowledge of internal network filing system
Blackberry knowledge

188

CB Senior Administrative Assistant Resume Examples & Samples

Provide support to a Market Manager and his team
Process facilities request
Telephone coverage
Business Resiliency Coordinator for location
Monitor staff and office to ensure compliance with the sensitive data policy
Help manage the calendars of team members and work effectively with other assistants and meeting participants to efficiently and effectively schedule meetings. Adept at working around conflicts in a proactive and skilled manner and keeping manager aware of updates
Coordinate staff on boarding and off boarding, which includes requesting equipment setup and system access. Arrange new technology purchases, setup, and other requests for the team
Provide general office management such as; space arrangements/real estate for the group; ordering supplies/equipment
Management and maintenance of confidential information
Work cooperatively with other administrative assistants in group, in positive partnership. Provide back-up for other team members when needed
Maintain files for Series 24 Supervisor
Excellent PC skills (proficient knowledge of MS Word, Excel, and PowerPoint)
Excellent telephone manner
Excellent problem solving and ability to think critically and outstanding oral
Knowledge of the following systems: EURC, Concur, Patrol, ePurchase, and Travel Express is a plus

189

Senior Administrative Assistant Resume Examples & Samples

5+ years of Administrative experience
Microsoft Office/Suite proficient (Word, PowerPoint and Excel )
Excellent (oral and written) communication skill (written and verbal)
Experience working with an Executive-level Manager
Familiarity with Concur Expense System
Strong understanding of pharmaceutical organizational policies and procedures
Basic understanding of US Oncology

190

Senior Administrative Assistant Resume Examples & Samples

Perform administrative duties in an efficient and timely manner.Seek ways to improve efficiency
Codes all bills and prepares them for A/P
Invoice tracking
Seamless web – codes bills, sets up user accounts, oversees limits, trains the new staff
Level 3 – codes bills, sets up user accounts, trains the new staff
Handles office and buildout related billing
Handles all check requests for NY office
Personal expenses for NY office
Work with A/P in LA to get expense reimbursement checks out to employees
Oversees interns inputting expense reports for all analysts and associates
Review and approve expenses for Admin and Corp staff in NY
Oversees Commuter Check program in NY
Floating assistant as needed
Coordinate travel, hotel accommodations and meetings.Research available options and set up off site meetings and closing dinners as required
Read and route incoming mail.Locates and attaches appropriate file to correspondence to be answered by supported staff
Greet clients, ascertain nature of business and route visitors to employer or appropriate person.Set up clients meeting facilities as required
Screen telephone calls; message taking; coordinate conference calls.Back up phone for other IG admin staff
Prepare expense reports for supported staff in a timely manner.Insure submissions are in line with corporate expense reimbursement policies

191

Senior Administrative Assistant Resume Examples & Samples

Works on special projects, such as gathering, inputting and compiling information for reports and presentations required by managers
Handles and confirms travel arrangements and processes travel expense reimbursements
Maintains and organizes paper and electronic files. Ensures confidentiality
May track or monitor expenses for the region

192

Senior Administrative Assistant Resume Examples & Samples

Enter all deal information into Salesforce, obtaining missing information through research or supported staff.Track progress and relevant information pertaining to engagements and be thoroughly knowledgeable of the engagement and deal process
Prepare and execute deal process activities which may include using Cap Source to assist deal teams in creating buyer’s list, creating and updating Confidentiality Agreements and Non-disclosure Agreements, checking with Legal when appropriate.Coordinate sending of Confidential Information Memorandums to buyers
Help with management of the recruiting process for IG candidates
Distribute Lucites to send to clients, buyers and other related contacts.This includes creating cards that will accompany the Lucite and congratulatory labels as well as packing and shipping the items
Back up Officers supported by other IG administrators as required

193

Senior Administrative Assistant Resume Examples & Samples

5+ years of administrative experience
Experience as a senior or executive assistant supporting senior management
Experience in creating PowerPoint presentations and managing meeting schedules
Experience in a dynamic, fast-paced and highly matrixed organization
Proven experience handling confidential and sensitive information
Secretarial/business school certificate
College education

194

Senior Administrative Assistant Resume Examples & Samples

3+ years of highly successful administrative support experience
Excellent administrative and organizational skills
Ability to prioritize and handle multiple tasks in a timely fashion, with minimum supervision and efficient follow-up
Proactive, efficient, customer-focused and able to work under pressure with tight timelines
Ability to exercise independent judgment and interact effectively with internal and external customers, including international colleagues
Proficient in all secretarial skills
Advanced knowledge of Microsoft Office Suite
Exceptional interpersonal and communication skills
Bachelor's Degree or Secretarial School certificate
Prior experience in a pharmaceutical, medical or science-based environment

195

Senior Administrative Assistant Resume Examples & Samples

Provide administrative support to the vice president of global quality assurance and localization and the team directors, including calendaring, expense reports and travel arrangements
Conduct Tours for visiting guests
Cover letter that includes why you are interested in working at Blizzard

196

Senior Administrative Assistant Resume Examples & Samples

Coordinate and manage the team space and any construction/move projects
Manage the calendar for the department director as well as the share department calendar
Cover letter that includes why you are interested in working at Blizzard and joining the Web & Mobile team and what games you are currently playing

197

Senior Administrative Assistant Resume Examples & Samples

Provides assistance and support to a senior manager or several senior managers and their staffs or supports several senior individuals or their staffs; often delegates tasks and assignments to less senior Administrative Assistants
Executes a wide variety of complex administrative tasks, e.g., travel and expense reporting; meeting arrangements; food and voucher arrangements; security arrangements for visitors; research and data gathering; report preparation and distribution; scheduling and schedule monitoring; budget preparation and tracking
Prepares confidential memos, correspondence, letters, business updates, meeting notes, spreadsheets, PowerPoint presentations; often prepares complex reports; proofs correspondence and reports
Coordinates regular and special meetings and conferences, including preparing notes of meeting highlights and “to-do’s”; ensures appropriate follow-up on agreed-upon action items
Handles incoming telephone calls from other executives, senior managers, important client and sponsors; arranges and may participate in conference calls
Purview is supporting a senior manager or several senior managers and their staffs or supports several senior individuals and their staffs; often delegates tasks and assignments to less senior Administrative Assistants
Implements complex tasks and projects specific to the unit / work group served
Typically receives minimal instructions on semi-complex tasks and general instructions on semi-complex tasks
Work is generally reviewed for completeness; actions, results and decisions are subject to general review
Often leads complex, special projects

198

Senior Administrative Assistant Resume Examples & Samples

Demonstrating Strong EQ (Be Aware) – Having a keen sense of self awareness is the foundation of leadership at Adobe. Whether you’re an individual contributor or a people manager, you’re someone who’s empathetic and mindful of your impact on others
Selecting Talent (Be a Recruiter) – You’re a guardian and an ambassador for selecting talent at Adobe! You recommend and recruit only the best. You embrace diversity of ideas, experiences and working styles because you know that diverse teams drive better business results
Scaling the Business (Be an Owner) – You approach your role as if you own the business. The buck stops with you. Your goal is to always deliver an exceptional customer experience by listening to feedback and continuously looking to improve efficiencies

199

Senior Administrative Assistant Resume Examples & Samples

Planning, organizing and managing multiple calendars and priorities
Coordinating routine meetings as well as larger off-site group meetings
Coordinating and managing staff travel arrangements
Creating, editing and managing presentations and documents
Managing and reconciling expense reports and purchase requisitions submissions
Answering phones, screening and documenting incoming calls
Provide back-up support for other administrative assistants

200

Senior Administrative Assistant Resume Examples & Samples

Will have regular contact with executive and senior management, external regulators, and company employees outside the immediate work area to exchange information
Assist in the generation and maintenance of documents, such as letters, memos, and presentations
Create and/or maintain spreadsheets and run reports
Assemble documents, assist with scanning and faxing, and perform electronic filing
Arrange meetings, travel, and events
Maintain calendar(s) for department management
Answer phones, greet and direct visitors
Receive and distribute mail, report distribution, coordinate document storage, and order supplies for the department
Demonstrates professional verbal communication skills
Demonstrates advanced written communication skills with sound knowledge of grammar and punctuation
Demonstrates ability to effectively prioritize assignments, manage time, and work independently
Demonstrates ability to solve conflicts/problems
Demonstrates intermediate PC skills, including Word, Excel, and PowerPoint
Knowledge and utilization of Archer eGRC software

201

Senior Administrative Assistant Resume Examples & Samples

Minimum five years’ administrative experience supporting high level executives, preferably in the finance industry
High level of proficiency with Microsoft Office suite, including Word, Excel, Access, and PowerPoint
Independent thinker who takes initiative with little instruction
Ability to prioritize tasks and improve efficiencies
Excellent written, grammatical and oral communication skills
Demonstrated relationship-building skills with all levels of the organization
Strong organizational skills and the ability to multitask and perform under deadline pressures, effectively managing workflow and staff
Ability to work with multiple business groups with diverse needs as well as external vendors (building management, equipment providers)

202

Senior Administrative Assistant Resume Examples & Samples

Provides day-to-day administrative support to Senior Vice President, Youth Programs
Produces correspondence, memoranda and other word processing documents
Perform a wide variety of administrative duties, under limited supervision, utilizing knowledge of established practices and procedures, and following general guidelines of supervisor
Establish and maintain filing systems for a wide variety of documents including those that may be highly confidential in nature
Screen and prioritize mail, highlighting action items and attaching relevant information. Correlate and edit materials submitted by others, as authorized
Schedule conference calls and internal and off-site meetings for Senior Vice President
Prepares PowerPoint materials for various meetings
Answer and route telephone calls, transmit decisions and instructions for supervisor and maintain supervisor's calendar
Investigate and answer inquiries of a non-routine nature and responds to complaints, as authorized
Arranges travel plans for Senior Vice President
Compiles Expense Reports

203

Ccb-senior Administrative Assistant Resume Examples & Samples

Interacts with staff at all levels in a fast paced environment, sometimes under pressure
Develops relationships in a highly-matrixed organization
Knowledge of general administrative procedures (e.g., managerial requests, IT troubleshooting and escalation, filing (physical/virtual), correspondence)

204

Senior Administrative Assistant Resume Examples & Samples

Provide direct administrative support for Investment Professionals, including answering telephone, word processing, compiling meeting materials, photocopying, filing, vouchering, maintaining/ordering supplies, sorting and distribution of department mail and faxes
Schedule and coordinate meetings for the team and team members with internal/external clients
Organize and manage registration, hotel and domestic and international travel arrangements for offsite meetings, conferences and seminars for multiple team members
Prepare and submit expense and travel vouchers to Accounts Payable for processing and reconciliation of any errors/discrepancies
Manage systems needs/equipment requests
Type and proofread letters, term sheets, legal documents and charts/tables/graphs
Screen and redirect routine and non-routine calls, as appropriate
May compose notes, letters and miscellaneous correspondence
Provide back-up administrative support to other administrative assistants in the department as needed
A minimum of 2-4 years of administrative experience preferred,
Positive, can-do approach to work
Ability to solve problems and troubleshoot with general oversight from managers
Ability to work independently and as a team player
Strong partnering and collaboration skills required
Willingness and ability to take direction from multiple sources required
Proficiency with Lotus Notes and Salesforce is a plus

205

Senior Administrative Assistant Rieste Resume Examples & Samples

Receive and screen telephone calls , monitor mail entry and administer the department owned e-mail accounts
High level of service orientation in dealing with internal and external stakeholders/customers
Good understanding of numbers

206

Senior Administrative Assistant Resume Examples & Samples

University degree or the equivalent experience
Proven track in dealing with senior management/board
Office management and organizational know-how
Strong written and verbal communication skills in English
Experience of project management, budget management and scheduling
International work experience an advantage
Passion for adidas brand and it’s mission
Passion for sports and/or fashion

207

Senior Administrative Assistant Works Council Rieste Resume Examples & Samples

Schedule internal and external meetings/conferences
Coordinate and execute all travel arrangements for team members including flight and hotel booking visa securing, car reservations and airport pick-up arrangements and solving standard problems in reasonable timeframe
Advanced SAP knowledge

208

Senior Administrative Assistant Resume Examples & Samples

4+ years of related Secretarial / Administrative experience
Working knowledge of Lotus Notes, Ariba, and/or Concur
Previous experience in the Pharmaceutical industry
College or Secretarial school certification

209

Senior Administrative Assistant Resume Examples & Samples

Manage VP’s calendar for internal and external appointments – prioritize and organize meetings
Make travel arrangements for Head of Corporate Investigations and CSO U.S. and on occasion for other staff members
Provide office management and administrative support to the U.S. Corporate Security staff
Monitor applicable Cost Centres – review HGL Reports for accuracy re: payroll, overtime/contract pay, invoices, and all other cross-charges
Communicate with internal business partners to support the completion of an investigation or other Corporate Security-related activities
Maintains investigative files, and works with Iron Mountain to send and receive files
Support analyst in pulling information on non-complex cases or inputting information into the case management system
Audit all Expense Reports for accuracy once received from area managers
Process invoices through E-Z Pay
Update FTE information through SPECTRE; ensure that information received from managers is uploaded promptly
Responsible for all Corporate Security Staff requests pertaining to access cards at 111 West Monroe and maintaining a quarterly up-to-date list
Responsible for submission of all telephone updates; moves, additions/deletion
Responsible for submission of all new equipment – blackberry/cell, printers, computers/laptops, etc
Responsible for all stationery orders within Corporate Security
Accountable to ensure On-Boarding & Off-Boarding of US Corporate Security staff, i.e. orientation, access to BMO Buying Online, Corporate Cards, etc
Lead or participate on special projects as assigned
Deliver exceptional customer service that builds trust through responsive, accurate, consistent, knowledgeable and available services and support

210

Senior Administrative Assistant Resume Examples & Samples

Provide new hire training and/or mentoring to administrative staff within department or business unit
May assist in project work as needed
Three to five year of experience

211

Senior Administrative Assistant Resume Examples & Samples

Assets & Database Management
Keep a track of the assets in / out of warranty
Assets assigned to employees and remaining in the store
Take necessary approvals & place order for assets when shortage is identified
Decommission of assets which are defective, faulty
Address issues raised by employees with their current assets
On and off boarding
End to end support for new joiners
Allocation of desk & Assests set up
Collection of assets in hand and RSA tokens for departing employees
Raise respective EURCs for on boarding and off boarding employees
Desking and Capacity Management
Track the desks available and occupied
Send a monthly report to central team in Mumbai with the latest seat map file
Audit checks that no assets are lying without being locked
Health check to identify unused assets on the desks
Handling end to end travel of employees
Tracking approvals
Issuance of ticket and hotel accommodations
Travel insurance
Travel money
Expenses settlement
GAT
Ensure the new hires are on boarded into the GAT tool
Update comp offs, create profiles, assign admin group and address any other issues pertaining to GAT
Work with GAT central team for yearly activity of carry forward leaves
Events and Townhall
Point of contact for all CCB and CBB events and town halls
Liaise with Facilities, GS&I, mail room, GRE and Dining teams for all the necessary arrangements and approvals
Participate in the meetings related
Target communication if required
MI and reports
On-call allowance data to collate, consolidate and send it to HR & Pay Roll
Liaison with Finance and vendors for invoice processing
Other support activities
Order for stationery and other requirement for the team
Assist other leads, HR in booking meeting rooms, printing the certificates for all UOP related activities, and weekend working arrangements
Sending out communication to CORP card holders to ensure that their cards are active
Regular reminders to ensure that Desk movement is always kept informed
ED – Executive assistance
Manage meetings
Filing expense reports
OBO for mails – only as applicable
Meeting rooms
Access to cross site locations
Co-ordination for meetings of visitors

212

Senior Administrative Assistant Resume Examples & Samples

The coordination of meetings and calendars to meet the requirements of the Business Management Integration and Planning team
Acting as a primary interface with other Administrative professionals within Individual Products & Services and across TIAA-CREF to ensure well-coordinated meetings and business activities
Coordinating meetings, to include off-sites and support Town Hall events
Managing logistics for meetings on and off-site
Make travel arrangements and submit expense reports
Manage & Monitor team SharePoint site
Preparing management presentation documents and meeting materials
Business Management Activities – Business-as-usual meeting logistics, catering, AV, coordinating, print and disseminate materials, etc
Serve as back up administrative assistant to Head of Individual Products & Services and other members of the leadership team as required to ensure coverage across teams
Make travel arrangements and file expense reports in a timely manner
25% travel may be required
5+ years of administrative assistance experience
Experience using Microsoft Office, SharePoint and Concur (Travel & Expense)

213

Senior Administrative Assistant Resume Examples & Samples

1-3 years of business school
5+ years in a professional business environment
Professional phone manner
Proficiency with MS Word and Excel
Comfortable working independently
Experience in financial institutions/accounting environment
Familiarity with MS PowerPoint, MS Access and Adobe

214

Senior Administrative Assistant Resume Examples & Samples

Manage and maintain executive schedules, appointments and travel arrangements
Record and transcribe minutes of meetings/conference calls
Follow-up on deliverables and timelines with staff members
Prepare, submit and monitor travel expenses
Answer and manage incoming calls/first point of contact for executives
Prepare and edit correspondence, communications, presentations and other documents (daily, weekly, monthly, quarterly, and yearly)
Provide HR assistance related to job requisitions for new hires, offer letters, resignations, performance reviews, vacation schedules and track employee planned and unplanned requests
Assist with special projects and assignments maintaining a high degree of confidentiality
Coordinating deadlines and workflow management for repeating tasks
Compiling executive summary of relevant topics
Prepare/verify executive presentations
Advanced knowledge of Microsoft Office (Outlook, PowerPoint, Word and Excel)
Experience with a travel management system (Concur preferred)
Experience with Microsoft Access a plus
Finance (consumer finance preferred)

215

Senior Administrative Assistant Resume Examples & Samples

Intermediate to advanced level administrative skills required. In addition to the basic AA skills, booking more difficult or frequent travel may be required. Expense reporting is also required
Advance3d MS Word and Excel skills are required
Advanced to expert Outlook skills are required to manage leader’s calendars. Additionally, the Senior Administrative Assistant must be able to schedule and organize larger (more complex) meetings, prepare meeting agendas and create follow-up minutes as required

216

Senior Administrative Assistant Resume Examples & Samples

Performs complex administrative duties, involving contact with and exposure to highly confidential materials and information. 5%
Coordinates with other BU and IC administrative assistants helping to drive alignment and consistency of communication/approach across offices/locations. 5%
Develops, maintains, and communicates team function processes and procedures 5%
Submission of ePRF, when advised by responsible manager. 5%
Demonstrates ability to draft basic correspondence / documents and proofs work to ascertain communication is clear in tone and error free. Example: Prepares draft field communications, obtains legal and compliance approvals, sends on behalf of VP, and posts to field site, Navigator. 10%
Manages and maintains departments electronic mailing lists, rosters, etc., manage field e-mail distribution lists. 10%
Annual Yasick Awards, assist with President Club and VP Club standings and winners 1%
Ensures at all times that the department is orderly, office supplies are stocked and departmental mail is distributed. 1%
Communications internally and to the field, travel and expense report preparation (P-Card also) for VP, NBU Ops Lead and NBU analyst 20%
Assists with meeting management, including but not limited to the creation of the agenda, and participation in meetings, as needed, to capture minutes, key decisions, and follow-up actions.5%
Helps to organize offsite meetings, team events, etc. Attends field sales planning meetings.5%
Ensures that all appointments are timely and accurately scheduled, maintains Outlook calendar accurately, manages decision making on scheduling of appointments, manages and coordinates meetings utilizing meeting planning skills (including confirming attendees in advance.) 10%
Utilizes professional phone etiquette, accurate and detailed message taking techniques, timely routing of all messages, and organization of phone coverage. 3%
Responds to requests for information from internal employees and external vendors in a timely manner.5%
Extensive excel reporting 5%
A minimum of 12 years of office administration experience with prior experience supporting executives required
Extensive working knowledge of SAP, MS Word, Excel & PowerPoint
Must be able to interact and communicate effectively with individuals at all levels of the organization

217

Senior Administrative Assistant Resume Examples & Samples

5+ years of related Administrative experience
Experience supporting Senior-level management
Microsoft Office/Suite proficient Word, Excel, PowerPoint
Solid negotiation, analytical and problem solving skills

218

Senior Administrative Assistant Resume Examples & Samples

Associate's or Bachelor's Degree, or equivalent work experience
Experience working at a law firm, asset manager, and/or big bank/financial services firm
Strong knowledge of business desktop applications, such as Microsoft Word, Excel and Outlook
Ability to prioritize workflow meeting deadlines $

219

Senior Administrative Assistant Resume Examples & Samples

Interacts and collaborates regularly, as a critical function, with Executives and their representatives, and senior managers, and with cross-functional business units to perform research and analysis, to develop and recommend alternatives, implement improvement opportunities, and to accomplish administrative or operational tasks. Develops, leverages, and influences relationships to achieve outcomes and to improve cross-group relationships. Interacts with vendors depending on unique requirements of the business unit
5+ years experience in an administrative/ professional support function in a fast paced environment, dealing with moderately complex issues and managing conflicting priorities
Post-Secondary education in a related field and/or other professional related training
Solid general business knowledge and specific deep understanding of the organizational unit, its functions, products, processes, policies & procedures and customer groups
Ability to coordinate and lead a variety of initiatives
Ability to use knowledge of the organization and the supported business unit’s uniqueness, to carry out accountabilities

220

Senior Administrative Assistant Resume Examples & Samples

40% Assist Global Compliance personnel in the management of schedules, scheduling meetings (on and off-site), expense reports, travel logistic support (Domestic & Intl)
20% Assist in the preparation of meeting materials, including slide decks & use various software applications, such as spreadsheets, relational databases, statistical packages, and graphics to assemble reports and presentations in preparation of meetings
15% Maintain Global Compliance documentation including training records
25% Process Accounts Payable invoices and all aspects of expense reporting. Prepares and/or participates in the preparation of the budget for the department. Coordinates collection and preparation of financial and operations reports as needed. Process all aspects of expense reporting
A professional certification or equivalent experience in working with senior-level executives, customers, vendors, visitors or other dignitaries
High School diploma or GED required, Bachelor's degree preferred

221

Senior Administrative Assistant Resume Examples & Samples

Methodical thinking and a high sense of urgency
Exposure to Finance processes will be an added advantage
Some related experience managing a senior manager’s office
Advanced computer skills-MS Office, SAP, Internet

222

Senior Administrative Assistant Resume Examples & Samples

Prepare expense reports and/or process invoices. May assist with presentations, internal/external communication, and other misc. reports
May coordinate/administer department programs (recognition, timekeeping, budgets, supply management, etc.), off sites, and special events or conferences as requested
Provide new hire on-boarding assistance, training and/or mentoring to administrative staff/others within department or business unit. Participate in cross-organizational administrative processes, etc
Back up to other Administrative Assistants in the Business Unit as needed
Prior experience with Financial Services

223

Senior Administrative Assistant Resume Examples & Samples

Minimum of 3-5 years of administrative support experience
Very strong interpersonal skills - especially experience and ease in interfacing with Senior Management
Analytical abilities - especially the ability to prioritize activities
Ability to proactively anticipate the needs of the individuals in order to support them and offer solutions
Excellent verbal and written communication skills - especially a professional demeanor and phone manner
Excellent attention to detail and resourcefulness
Team Orientation
Knowledge of coordinating schedules, meetings, and calendars
Knowledge of making travel arrangements and creating expense reports

224

Cib-ibc-senior Administrative Assistant Resume Examples & Samples

Manage Bankers’ agendas
Organize meetings with high profile clients and senior executives
Arrange international conference calls
Finalize complex travel arrangements: co-ordination of flights, tickets, FX, VISAs, accommodation and ground transportation
Extensive back-up phone cover for executives
General administration duties (correspondence, filing, faxing, expense processing)
Comply with expense policies and best practices
Guide bankers on expense policy and coordinate management of expenses
Administration of in-house database
Conference Room bookings
Excellent organisation skills
Ability to manage priorities and multitask effectively in a very fast pace environment
Good awareness of the importance of confidentiality
Attention to detail to ensure the accuracy
Polite and professional manner
Strong partnership ethic
Knowledge of general office procedures (e.g. filing, correspondence)
Strong PC Skills (proficiency in Microsoft Office)
Flexible team player with well developed interpersonal skills
Knowledge of Concur and JPM expense process an advantage
Bilingual English/French

225

Senior Administrative Assistant Resume Examples & Samples

Answer and screen telephone calls and respond to routine inquiries
Developing positive and collaborative relationships with other Executive Assistants across the Prudential Advisors
Provide effective backup to the Executive Assistant of the Vice President of Sales Support within CTR

226

Senior Administrative Assistant Resume Examples & Samples

Assist managers with the management of their diaries (scheduling and maintaining appointments and meetings)
Seamless coordination of meetings, including timely distribution of invitations, agendas and documentation
Receiving & opening mail and meeting & greeting visitors
Making travel arrangements and preparing travel itineraries
Processing travel expense reimbursements
Preparing spreadsheets, presentations and organisation charts as requested
Assisting with projects
Maintaining a filing system
Maintaining a good knowledge of the EMEA Finance team/department and a basic knowledge of the business unit and wider organisation
Ordering stationery for the department
Coordinating office/desk moves
Working with senior management on seating plans / meeting with movers
Processing IDM and IT Service Requests for new joiners
Updating of the department holiday calendar
Arranging seating and security access for visitors from other offices
Printing and binding any presentations
Filing, scanning and printing of confidential documents
Arranging couriers, as required
Experience in providing senior administrative support in financial services or a similar industry
Ability to communicate at senior level
Ability to make sound judgements and independent decisions regarding planning, organising and scheduling of own work on a day-to-day basis with minimal instruction
Proficiency in Microsoft PowerPoint, Word and Excel (intermediate)
Outlook preferable
Judgement/decision making

227

Senior Administrative Assistant Resume Examples & Samples

Maintaining schedules for meetings and conferences as well as making adjustments based on constantly changing priorities and scheduling conflicts
Scheduling domestic and international travel arrangements, completing detailed meeting and travel itineraries and monitor and completing expense reports in a timely manner
Consolidating reports and materials for executive meetings, including senior business reviews
Ordering supplies
Interfacing with all levels of the organization and with external customers in a professional and effective manner
Other administrative support and projects as needed

228

Senior Administrative Assistant Resume Examples & Samples

Assist in the prioritisation of the CHRO EMEA’s workload
Effective and efficient diary management
Build effective working relationship with the CHRO & HR Business Partners in order to correctly anticipate their needs and therefore achieve effective time and resource management
Preparing and edited presentation documents for Senior Management
Ensure appropriate approvals are in place and announcements are sent in a timely manner from HR Regional / Global Announcements
Collate and circulate agendas for senior management team meetings and minute the meetings where required
Assist in running ad hoc reports for the HR Consultancy team
Co-ordinate the agenda, minutes & follow ups for the HR Consultancy team meeting
Ensure all CHRO meetings are set up in a timely manner including town halls and Year End related meetings
Arrange all travel and document travel schedules; primarily for the Head of HR but also the wider London based HR team
Undertake the administration of HR recruitment including onboarding/ offboarding, amending the organisation chart
Arrange video or telephone conferences with international offices, and book relevant meeting rooms
Work efficiently within the wider HR team and show a proactive approach in problem solving
Align attendees for key events, e.g. Executive Forum
Assist with general office administration and ad hoc tasks
Process HR and track invoices
Ensure stationary is ordered and stocked

229

Senior Administrative Assistant Resume Examples & Samples

40%: Provide ongoing administrative assistance such as
Greet visitors, answers and directs phone calls to appropriate areas and answers routine and non-routine inquiries
Prepare routine and non-routine correspondence, memoranda, reports, spreadsheets and presentations. Contacts company employees at all organizational levels to gather information
Compile and analyzes information and reports relevant to department projects
Maintain electronic and paper filing systems
40%: Provide travel, schedule, and meeting coordination such as
Coordinate travel plans for department staff
Prepare expense reports for designated departmental staff
Maintain calendars, department schedules, and time-off schedules
Coordinate meetings including reserving meeting rooms, confirming attendee availability, and securing audio/visual equipment, catering and other resources
5%: Process and track purchasing requests including securing a signed proposal, raising shopping carts, obtaining POs, tracking, and completing accruals, and ensuring approval of invoices
10%: Coordinate with broader administrative team to provide general office support including
Serving as a back-up for other Administrative Assistants and Executive Assistants as required
Ensuring office equipment such as printers, copiers, and faxes remain in working order and are serviced on a regular basis
Ordering and maintains appropriate levels of office supplies
5%: Handles special projects as requested
Word: Forms, Mail Merge, Index and Tables
Excel: Forms, Formulas, Functions, Pivot Tables, Graphs
PowerPoint: Graphics, Animation
Ability to use a personal computer to accurately type a minimum of 50 words per minute
Ability to prioritize and perform multiple tasks in a fast-paced, collaborative team environment
Ability to interact appropriately with senior management on a regular basis
Solid organizational skills; ability to organize and maintain accurate, orderly files and records

230

Senior Administrative Assistant Resume Examples & Samples

Maintain/track suppliers/ vendors maintenance contract and renewal through the SRM system. Track purchase orders and invoices via SRM/ SAP
Responsible for office set-up; including onboarding/off boarding staff, external resource tracking and procurement
Travel and training budget tracking across teams
Contribute to overall financial consolidation under RD Ops IT head supervision
Training curriculum administration for the organization under RD Ops IT head supervision
Strong knowledge of Outlook, Work, Excel, PowerPoint, Sharepoint
Ideally someone who has experience working in a high pace environment
Ability to be flexible and adapt quickly to change
Able to work within a fast paced environment and juggle multiple tasks while adhering to deadlines
Works well within a team
Strong interpersonal skills, and ability to communicate at all levels
Proficient project management and event planning skills

231

Senior Administrative Assistant Resume Examples & Samples

Internal Team Level Reporting (Pipeline, Call Reports)
Executive Support\: particularly calendar for senior team member
Administrative facilitation for team level onboarding, transfers, and terminations
Holiday gift and card orders
ERM Interest & Subscription code twice annual audit and data entry update
Maintain files and retention schedule documents
Adherence to deadlines

232

Senior Administrative Assistant Resume Examples & Samples

Prepares draft correspondence and communications materials. Coordinates the preparation of reports, proposals, and other material, including securing required resources, vendors, and distributing materials
Proofreads material for content and accuracy
Uses telephone in performance of day-to-day responsibilities, receives visitors, schedules appointments and meetings, and provides and requests information as required
Works in cooperation with other Assistants within the office to cover reception phones during break periods
Makes travel arrangements, reservations, meeting and luncheon arrangements and prepares agendas
Operates office machinery which may include, but is not limited to, a PC, fax machine, photocopying machine and binding equipment
Will be responsible for handling basic marketing functions for teams including creating presentations, pitchbooks, flyers etc
Will compile and complete commission or fee booking documentation
Undertakes project work assigned from time to time by operations manager
3-5 years administrative experience
Intermediate to advanced Microsoft Office Suite skills
Knowledge of office equipment
Ability to take initiative and use effective judgment
Task oriented
Knowledge of Adobe software products (Photoshop, Creative Suite, etc.)

233

Senior Administrative Assistant Resume Examples & Samples

Independently manage leader(s) calendar and meeting prioritization. Schedule meetings and/or conferences by interacting with internal/external clients/partners to coordinate calendars, accommodations, meeting materials and supplies. May read and respond to emails and requests on behalf of the leader; ensure leader(s) is informed of pending requests or requests where follow up is required
Coordinate/administer department programs (recognition, timekeeping, budgets, supply management, etc.), off-sites, and special events or conferences
3-5 years of admin experience
Demonstrated high proficiency with using Microsoft Outlook, Powerpoint, Excel and Word
Strong Negotiation skills
Experience supporting executive level leaders

234

Senior Administrative Assistant Resume Examples & Samples

Handles day-to-day administrative needs of the SVP of Special Events
Schedules appointments, meetings and conference calls
Drafts general correspondence
Maintains contract tracking system for department
Maintains department filing system and attendance records
Opens and sorts department mail
Organizes and files all paperwork and maintain events binders
Coordinates travels arrangements for Sr. Vice President
Prepares expense reports and other budget related items
Reconcile the monthly Special Events Dept credit card
Reconcile the monthly UTAP air travel charges of Special Events staff travel
Maintain and update calendar
Answers phones, faxes and orders office supplies
Maintain tracking of Special Events Dept closet inventory
Assist SVP in All-Star Planning process communication with Host Club and MLB Coordinators
Support & service SVP on projects such as Postseason, World Baseball Classic, Industry Meetings as assigned or needed
Work closely with SVP on All-Star Game Red Carpet Show timetable and maintain budget
Organize December Kid’s Days
Organizes power point presentations for key Special Events projects with SVP as they are assigned
Handles Purchase Orders & Invoice coding for Finance department to process as needed
Handles Kids Day & Holiday Sale

235

Senior Administrative Assistant Resume Examples & Samples

Handle day-to-day administrative needs of SVP, including: answering phones, managing SVP’s calendar and Outlook contacts, scheduling and confirming meetings, arranging conference rooms, and managing office visitors
Coordinate all aspects of SVP’s travel
Draft documents
Provide administrative support for the World Baseball Classic, All-Star Game, World Series, and other high-profile events
Perform additional administrative duties as assigned by SVP

236

Senior Administrative Assistant Resume Examples & Samples

Maintain schedules for multiple executives, requiring coordinating calendars, preparing for meetings and conference calls and having all related documentation and logistics in place
Schedule and prepare for large or complex meetings with clients, internal executives or other external parties. This could include coordinating calendars and managing the invitation process, preparing agendas, reserving and preparing facilities, and recording and transcribing minutes of meetings
Work to provide support on case file preparation and/or upload loan information and support the originations process using Loan Connect
Arrange and coordinate travel and corresponding logistics, including processing travel expenses in a timely and efficient manner
Prepare spreadsheets and/or Powerpoint presentations of moderate to significant complexity
Prepare and submit vouchers to Accounts Payable for processing and reconciliation of errors or discrepancies
Handle telephone and /or written contact with external and internal associates
Provide general administrative support, such as, typing, photocopying, calendaring, and maintaining files and supplies
Open and distribute mail, including confidential, high priority and follow-up items. Prepare outgoing mail and correspondence, including e-mail, faxes and overnight packages
Maintain trade associate memberships and subscriptions
Oversee the onboarding process for new-hires ensuring they have the appropriate computer equipment, software, and security identification in a timely manner
Experience as an administrative expert, a minimum of 2-4 years experience preferred
Willingness to do whatever is needed to support the team
Exceptional communication and interpersonal skills, dependability and ability to communicate with all levels in the organization
Proven ability to take initiative and anticipate needs
Proficiency at Microsoft Office applications (Word, Excel, and PowerPoint), and Lotus Notes
Exceptional organizational skills and flexibility, and the willingness to multi-task and enjoy the administrative challenges of a busy office with diverse needs
Discretion required in handling highly sensitive and confidential information in a respectful and confidential manner
Strong editing and proofreading skills
Ability to work independently with minimal supervision and be able to effectively prioritize work
Ability to partner with others and work as a part of a cohesive team with other administrative and professional staff
Flexibility to work overtime on an as needed basis is required
Completed coursework from an accredited college/university preferred

237

Senior Administrative Assistant Latin Resume Examples & Samples

Initiates and follows up on action items for new and/or routine projects, processes, and/or policies. Coordinates with other departments and/or external sources
May maintain executive(s)’ and corresponding department’s calendars, coordinate meetings, and/or set appointments. Makes travel and/or training arrangements when necessary
Provides clerical support, direction, guidance, and/or training to department. Serves as a liaison with other departments in acquiring and maintaining technology, supplies and other logistical needs through standard UO procedures
Regularly (2/3 of the time or more) sit for prolonged periods of time, talk, use hands and finger to grip, pinch, handle or feel objects, tools, or controls; repetitive use of an input device- a keyboard or mouse in a steady manner; and close vision with or without corrective lens (clear vision at 20 inches or less)
Occasionally (1/3 of the time or less) stand for prolonged periods; walk for prolonged periods (including ability to walk at a given pace that is predetermined by a moving sidewalk); hear audible alarms, voice commands with backgrounds noise, stop, kneel, crouch, or crawl, reach, pull, push with hands and arms above/below head; lift/push up to 10 pounds with control; use distance vision with or without corrective lens; use color vision (ability to identify and distinguish colors); maintain concentrations/focus

238

Ccb-senior Administrative Assistant Resume Examples & Samples

Adapts procedures, processes and techniques to the completion of assignments and in line
Minimum 5+ years of experience in a Senior Administrative Assistant role working in a fast-paced environment
Previous work experience supporting multiple executives and their teams

239

Senior Administrative Assistant Resume Examples & Samples

High school diploma (or more), advanced secretarial education or college preferred
Secretarial experience preferably at executive level
Broad knowledge of company organization, policies and practices
Excellent knowledge, with proven experience, of Microsoft Office applications
Strong oral and written communication skills with ability to interact with all levels of management
Proven logical skills, well organized and detail oriented
Experience working within a sports property organization, law firm and/or legal department is preferred

240

Senior Administrative Assistant Resume Examples & Samples

Perform office support functions for the Dallas office including, but not limited to, supply ordering, greeting office visitors, and maintaining conference rooms and office equipment
Support the Client Relations & Business Development BC Planner by serving as the site lead for the Dallas office
Aptitude to quickly learn Prudentials business and administrative procedures
Basic knowledge of retirement business, administrative procedures and investment products is a plus

241

Senior Administrative Assistant Resume Examples & Samples

Support positive relationships in the Real Estate community by tracking listing agreements, creating listing and closing keys as appropriate, updating new real estate listings/closings, alerting property managers to and following up on managed listings, creating and distributing management collateral for listings that include unit revenue reports, unit quality ratings, historical revenue performance
Own all steps of new contract processing including communicating and tracking contract concessions with appropriate parties, tracking staff and realtor referrals, ensuring timely collection of W9 forms form owners, timely entry of owner use reservations for new owners, providing owner with copies of executed materials, supporting property management team in execution of unit addition process
Work with Business Development Manager to finalize, implement, and create a messaging plan and content for direct mailer campaigns
Respond to unit performance requests in coordination with Business Development Manager
Support Business Development Manager through monitoring of voicemail and email during Business Development Manager’s time off, prioritizing incoming messages based on the urgency that is required of the response, and responding to messages where appropriate and capable
Proficiency in Microsoft Office, particularly Excel and Outlook –Required
Proficiency in Adobe Suite, Publisher, or Photoshop –Preferred
Minimum 2 years administrative experience, preferably in a hospitality environment
Ability to read and comprehend complex correspondence. Must provide writing sample in later rounds of interview process
Ability to effectively interpret and present complex, detailed information, especially financial results, both verbally and in written form, with diplomacy and tact. Must provide writing sample in later rounds of interview process
Excellent proficiency with Microsoft Office, especially Excel
Experience in LMS a plus
Must have personal transportation
Typical schedule of 8am-5pm Tuesdays through Saturdays, with some flexibility for nights and weekends if important client meetings must be scheduled

242

Senior Administrative Assistant Resume Examples & Samples

Organize and coordinate general administrative duties such as calendar maintenance, meeting coordination, and email correspondence for the Managing Director-Investment Strategist/PM
Manage meetings including arranging communication links via teleconference, video conference and/or web conferences. Ensure that all facets of meetings are covered, e.g. marketing materials, rooms, meals etc
Schedules domestic and international travel, handles itineraries and logistics
Manages expense reports for the Managing Director-Investment Strategist/PM and the Portfolio Operations Director
Make global travel arrangements, handle itineraries and logistics, and obtain multiple visas
Work with Portfolio Operations Director to summarize results from database; create spreadsheets
Prepare Monthly analyst coverage document
Maintain LAM SharePoint site
Prepare meeting agendas, update portfolio manager and research analyst bios and org charts
File paperwork and update/scan contacts, process incoming and outgoing mail, compile documents and reports for the Managing Director-Investment Strategist/PM
Assist Portfolio Operational Director with necessary follow-up when working to resolve administrative/operational issues
Make routine updates to PowerPoint presentation materials on ongoing basis
Assist with ad-hoc administrative needs for the LAM Project Manager
Associates degree or above
At least 4 years’ experience in a similar support role
Experience in the finance industry preferred
Must have professional demeanor and ability to professionally communicate and interact with company employees and external parties at any level
Strong attention to detail and organizational skills, with the ability to work under pressure on concurrent projects
Advanced Microsoft PowerPoint, Excel and Outlook skills
Ability to maintain confidentiality and exercise independent judgment consistent with department guidelines
Ability and desire to work in a fast-paced environment
Experience coordinating and maintaining busy travel schedules for senior-level leaders
Experience and comfort working in a global team

243

Senior Administrative Assistant Resume Examples & Samples

Provides administrative support to senior leaders and global legal team
Maintain department records and legal library, create filing systems
Prepare expense reports, invoices, presentations, internal/external communication, travel arrangements, prepare documents for signatures, and other misc. reports
Respond to ad hoc requests (filing, copying, etc.) from broader team and provide project/program support representing the team (researching issues or questions about policies or practices, coordinate a conference, etc.)
Proficiency w/ computer programs (MS Word, Excel, PowerPoint, Access) and administrative programs (Lotus Notes, Ariba Buyer, XMS, Concur, etc.)
Experience working within a legal environment is a plus

244

Senior Administrative Assistant Resume Examples & Samples

Prepare and execute deal process activities which may include using SalesForce to assist deal teams in creating and updating buyer’s lists as well as creating and tracking Confidentiality Agreements. Coordinate sending of Confidential Information Memorandums to buyers
Distribute Lucites to send to clients, buyers and other related contacts. This includes creating the card that will accompany the Lucite and congratulatory labels as well as packing and shipping the items
Coordinate travel, hotel accommodations and meetings. Research available options and set up off site meetings and closing dinners as required. Update calendars accordingly
Greet clients, ascertain nature of business and route visitors to appropriate person. Set up client meeting facilities as required
Screen telephone calls; message taking; coordinate conference calls. Back up phone for other IG admin staff
Make copies of correspondence or other printed matter as requested
Assist as needed with preparations for the group’s annual conference
Excellent administrative and word processing skills
A minimum of five years directly related experience in an advanced administrative position, preferably in a financial or consulting environment
Intermediate or advanced knowledge and ability to complete word processing tasks (correspondence, reports, memos, proposal, charts, agreements, Power Point presentations)
Demonstrates good decision making skills and can make decisions with moderate supervision
Strong interpersonal skills, ability to work with all levels of staff members. Be a team player, dealing effectively with co-workers and internal clients at all levels
Ability to exercise good business judgment when responding to the needs of clients, both internally and externally
Possess outstanding organizational and planning skills
Must be detailed-oriented
Ability to multi-task, prioritize and manage the completion of projects in an efficient and timely manner with some supervision
Strong written and verbal communication skills. Intermediate to advanced oral and written communication skills (spelling, grammar, and pun

245

Senior Administrative Assistant f Future Resume Examples & Samples

Take charge of routine correspondence to ensure timely and accurate response
Assist in creating/revising of presentations
Administration of the shopping platform incl. creation of shopping carts, placing orders, adding & maintaining materials and suppliers, control of orders, booking of incoming orders and preparation of invoice controlling. If necessary, internal & external requests for quotations
Investment application (e.g. IT and communication support when applying for a new laptop, mobile phone, or Blackberry) and invoice re-booking
Maintenance of master data for temporary employees (< 1 y.) and externals via the self-service tool
Progressed working knowledge of Microsoft Office (particularly Excel, PowerPoint, Word, Outlook)
Advanced knowledge on new media & applications

246

Senior Administrative Assistant Resume Examples & Samples

Inventory, order and maintain necessary supplies and equipment for department needs
Support Directors and Sr Directors in day to day issues such as meeting schedules and calendar management, travel, expense reports, processing approvals
Maintain effective communication across Design groups
Collect, sort and distribute daily mail and magazines for floors within Design teams areas
Project management duties to include projects for Design Studio including, but not limited to:product displays, facilities upgrades, space planning,
Uphold Creative Direction and Brand Design standards and guidelines, taking into consideration the short, medium and long-term company objectives
Ability to effectively and professionally communicate via phone, e-mail and face to face
Working knowledge of Mac software, MS Word, Excel, Calendar Creator, database programs (i.e. File Maker Pro or Access), graphic programs (i.e. Illustrator, Quark, Photoshop) and e-mail required
Associate’s degree in related field
1 year related work experience or training.Experience within design industry and/or creative work environment preferred

247

Senior Administrative Assistant Resume Examples & Samples

Acts as information resource to the Legal Department for organizational policies and procedures
Perform various legal support tasks, including research, creation and maintenance of legal working files, communication with outside counsel on routine matters
Engages with Facilities regarding office set-up; including space planning, resource management and procurement
Prior experience working in a legal and/or intellectual property department (firm or in-house setting) preferred but not required
Proficiency with typing and computer skills, including Microsoft Office Suite applications - Outlook, Word, Excel, PowerPoint - including having the ability to create and edit complex presentations, tables, etc
Experience scheduling individual and group meetings, arranging travel (domestic and international), managing expense reports, departmental purchasing

248

Senior Administrative Assistant Resume Examples & Samples

Primary function consists in providing administrative support to a department.Responsibilities include managing calendars, scheduling onsite and offsite meetings, and handling all related logistics, including but not limited to: reserving hotel accommodations, coordinating meeting room set-up, preparing for video conferences, conference calls, and ordering catering and assisting in preparation of meeting materials
Make travel arrangements (airline and hotel reservations) for all team members
Work with Corporate Events to manage logistics for Client and Executive meetings including managing offsite meetings and site-wide events
Develop and update complex Word documents, PowerPoint presentations, and Excel spreadsheets
Prepare meeting materials including assisting with creating of the presentation, handouts and other related materials as well as printing, binding and collating of materials, and creating binders
Create requisitions, prepare purchase orders and reconcile purchasing card expenses. Process manual billing of Optional Enhancements and Payment to our suppliers. Process payments to our Clients based on Product Development agreements
Process expense reports for department leadership and serve as general point of contact for reports submitted
Coordinate projects as needed for specific departments
Maintained inventory of marketing material such as: branded gifts, brochures, calendars, giveaways, etc

249

Senior Administrative Assistant Resume Examples & Samples

Effectively manage the calendars of the HR VP and HR Directors
Schedule meetings set-up conference calls, prepare meeting materials, manage related meeting logistics (e.g., SameTime/VTC set up, conference room reservations)
Coordinate travel arrangements and effectively navigate potential travel challenges that necessitate changes to pre-existing plans
Prepare, submit and track general expense and travel vouchers through the Source2Pay system; review the accuracy of expense vouchers, reconcile discrepancies and ensure appropriate resolution
Procure and manage office supplies
Maintain electronic and/or hard copy files for GBTS HR in accordance with records retention policies
Partner with and support/back up other executive assistants within the Office of the CIO
Perform other administrative support, as deemed necessary and appropriate
Minimum 2 years of experience in administrative support roles; executive support experience, a plus
Demonstrated ability to work with / manage highly confidential information
Excellent organizational skills and the ability to effectively juggle multiple priorities
Strong attention to details and critical thinking skills
Clear and concise written and oral communication skills
Self-motivated; demonstrates initiative and is able to anticipate issues, provide realistic solutions, employ sound judgment and make timely decisions
Comfortable working in a fast-paced and evolving environment
Ability to work effectively under tight time constraints and flexibility to work overtime when needed
A positive attitude and approach are essential
Proficient in Microsoft Office Suite (Word, Excel, PPT) to create and modify documents
Demonstrated ability to develop and manage relationships with internal and external partners
Must be able to travel to Roseland, NJ office as needed

250

Ccb-senior Administrative Assistant Resume Examples & Samples

Two years of college or three years of administrative experience
Good interpersonal and communication skills; ability to build relationships across a population of diverse technical resources
Ability to proactively apply knowledge and skills to accomplish administrative activities with accuracy and quality
Intermediate to advanced capabilities with Microsoft Word, Excel and PowerPoint

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Senior Administrative Assistant Resume Examples & Samples

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