Event Coordinator Resume Samples

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S Balistreri

Sibyl

Balistreri

47649 Weber Shore

New York

+1 (555) 184 7659

47649 Weber Shore

New York

Phone

p +1 (555) 184 7659

Experience Experience

Chicago, IL

Event Coordinator

Chicago, IL

Dare Group

Chicago, IL

Event Coordinator

Work with BI and Management to evaluate event performance based on KPIs (opportunities created and influenced revenue)
Supports the development, management, and delivery of events that are major resort initiatives while collaborating with the event manager
Assist Event Manager with development and review of
Plan, organize, and execute event logistics with guidance from Event Manager from initial stages of development, through on-site and conference wrap-up
Perform Event coordination, collaboration with customers, record development and update, and opportunity development through Event completion activities
Supports the development, management, and delivery of events that are major resort initiatives while collaborating with the overall event manager, as assigned
Maintaining event registration tools and systems. Assisting with identifying and implementing enhancements to improve tools and systems for event management

Boston, MA

Marketing & Event Coordinator

Boston, MA

Collier, Daugherty and Borer

Boston, MA

Marketing & Event Coordinator

Record workshop/event attendance and file workshop records to meet compliance regulations
Assist with PMCCs recruiting process; manage the marketing materials, career fair giveaways and other recruiting initiatives as necessary
Manage website and social media - develop and implement a system to keep these areas dynamic and encourage interaction with "followers."
Assist with planning, executing and supporting local events adhering to a strict budget
Execute Marketing communication calendar, ensuring the right message gets delivered to the right group of people at the right time
Manage annual conference calendar
Test all websites with Manager before client distribution

present

San Francisco, CA

Marketing / Event Coordinator

San Francisco, CA

Spinka LLC

present

San Francisco, CA

Marketing / Event Coordinator

present

Providing coordinatoion and management of various campaigns and promotions
Collaborates with marketing team to develop and execute design assignments from concept through production
Work with the marketing team to ensure online strategies (web, social, e-mail, etc.) are consistent with off-line strategies (print, direct marketing, PR)
Build and manage relationships with outsourced resources, i.e., vendors, hotels, media representatives, etc
Design and update collateral materials and coordinate their development
Contributing to the growth and performance of the division
Monitors all design work and quality on all Firm printed and electronic material, particularly that which the public sees

Education Education

Bachelor’s Degree in Hospitality

University of Southern California

Bachelor’s Degree in Hospitality

Skills Skills

Detail and schedule orientated, accountable, professional and flexible
Strong attention to high level of detail and quality of work
Strong team player; excellent communication skills (verbal & written) ability to guide and persuade others
High quality control skills with superior attention to detail and the ability to meet stringent deadlines
Excellent problem-solving skills and able to think quick on your feet when problems arise
Strong detail orientation and initiative
Ability to exercise good judgment, discretion, tact, and diplomacy
Ability to consistently prioritize projects, meetings and fast changing schedules while remaining productive and professional
Proven job reliability, diligence, dedication and attention to detail
Basic website HTML, layout and design knowledge and digital graphic design experience helpful

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Event Coordinator Resume Examples & Samples

Provides administrative support to the assigned team's Event Planners as needed
Manages registration lists, emails, provide up to date lists to Event Planners
Manages name badges and printing
Prepares all gift bags and coordinates and sends event supply boxes
Provides onsite event support when needed
Manages inventory of premium items
Conducts venue and service provider research as needed
Responsible for reviewing all data in the event database for accuracy and compliance
Manages coordination of highlights and previews to the Senior Event Planner and the Team Leader
Responsible for scheduling of team meetings, compiling agendas and follow-up
Provides support to Senior Event Planner and the Team Leader on special projects
Responsible for pre- and post- event financial and data reconciliation
Develops functional relationship with Marketing and/or Sales leads as needed
Manages assigned small-scale events as needed
Responsible at the event level for execution excellence, tool compliance and metrics
Adheres to event processes, standards and measurement
Prepares and complies with event budgets, negotiation with vendors, and ensures payment & reconciliations take place in a timely manner
Domestic travel may be required
Experience with event/experiential planning within a corporate environment or agency (Can be entry level)
Moderate skill-level with Microsoft Office (PowerPoint, Excel, and Word)
Demonstrates the ability to communicate ideas in a professional and articulate manner
Track record of success in working in and influencing a fast-paced, fast-growing global organization
High energy, problem solving, self-starter, results oriented, proactive individual with a high sense of urgency
Able to adapt to the Bloomberg culture and passionate about becoming part of it
Demonstrates a commitment to further expanding knowledge base
Exhibits strong interpersonal skills and is extremely effective working in a team environment
Demonstrates the ability to make sound independent decisions consistent with business needs
Able to work successfully and efficiently with minimal supervision, yet seek and take direction appropriately
Understands the values of managing expectations and applies the practice effectively and professionally in all situations
Demonstrates a high degree of poise, patience, flexibility and ability to handle crisis situations effectively
Possesses knowledge of the Firm's different businesses and how their particular area or function fits into the "big picture"
Actively identifies and addresses issues/conflicts in a constructive manner by creating options for resolution
Exhibited entrepreneurial competitive spirit while conducting themselves in a cooperative manner
Puts the needs of the client/customer first and puts Firm's interests ahead of his or her self-interest
Possesses a track record of consistently conducting himself/herself in an ethical and exemplary manner and with the highest degree of integrity
Possesses a track record of meeting the designated criteria consistently

Event Coordinator Resume Examples & Samples

Manages inventory of premium items; prepares all gift bags; coordinates and sends event supply boxes
Provides onsite event support to Event Planners when needed
Develops functional relationship with Bloomberg internal and external partners as needed
Executes assigned small-scale events as needed
0-3 years of experience event planning within a corporate environment or agency (Internship experience accepted; Can be entry level)
Ability to work independently & flexibly (travel and extended hours) under tight deadlines
Track record of success in working in and influencing a fast-paced organization
Demonstrates a high degree of poise, patience, and flexibility
Able to work successfully and efficiently with minimal supervision, yet seeks and takes direction appropriately
Actively addresses issues/conflicts by offering solutions and escalating as needed

Regional Event Coordinator Resume Examples & Samples

Partner with event marketing manager to field, review and analyze all event promotions, partnerships and/or sponsorship opportunities
Work with store and department managers, merchants and marketing team to develop strategic event plans that support initiatives and promote cross-channel strategies
Evaluate and make recommendations for new event opportunities
Process invoices and reconcile corporate card to track event expenses
Communicate with regional support teams on correct usage of Oracle accounts for events
Ensure that all event budgets are met
Work with internal marketing partners to ensure that multi-channel filters are applied to event planning process
Assist marketing team with the execution of high-quality presentations
Understanding of cross-channel marketing concepts
Event related experience preferred
Proficiency in MS Word, Excel and PowerPoint and Oracle Financials
Proven ability to develop relationships with various business partners
Ability to work independently while supporting a team environment

PR & Event Coordinator, Temporary Resume Examples & Samples

BA/BS, preferably with an undergraduate focus on PR or Marketing
Proactive team member with an ultra-positive attitude
Tech-savvy and super resourceful
Previous event planning experience
Outstanding presentation and communication skills
Design skills (Photoshop/InDesign/Illustrator) a major plus
Ability to work cross functionally with several different departments & different levels of the organization

Event Coordinator Resume Examples & Samples

Develop/ maintain detailed project timelines/ milestones
Serve as a conduit for the flow of information between line of businesses
Submit appropriate forms to ensure compliance with resort processes
Assist with transportation logistics planning, procurement of vehicles, parking plans, etc
Interview Scheduling – track/ maintain media interview topic lists
Maintain database of Disney Interview subjects
Schedule media interviews using Special Events Management Tracking System
Support Event Services manager with developing, ordering, tracking, receiving, sorting and distributing evnt amenities
Support Event Services team with the recruitment and training of Disney Reps for media events
Attend event-related training classes and project team meetings
Proficient in Microsoft Office Software applications
1-3 years of event planning expereince
Experienced in the use of social media platforms

Event Coordinator Resume Examples & Samples

Minimum two years hospitality related experience preferred
Must have current food handler’s card and alcohol service certification as required by federal/state/local law
Strong leadership skills, interpersonal skills, verbal and written communication skills, listening skills, ability to check for understanding after direction is given (follow up,) basic math skills, strong organization skills, detail oriented, ability to multi-task, and be a team player
Computer based skills – Windows and Microsoft Office based management reporting, Point-of-Sale system, Open Table, catering/event planning software, Internet/Intranet, and Microsoft Outlook

Webinar Event Coordinator Resume Examples & Samples

Manage Triumvirate’s weekly webinar program
Create and track webinar schedules
Post webinar announcements on Triumvirate’s website
Send invitations to prospective attendees via email and social media
Primary “go-to” person for all trade show marketing requests
Review power point presentation materials, communicate feedback, and insure changes get implemented
Assist with writing blog posts for the corporate website
Provide webinar materials for registered attendees following webinar
Coordinate and schedule speaker coaching for all Triumvirate speakers, and collaborate with training to support the creation of a speaker training and certification program
Create and report metrics from webinars

Event Coordinator, Germany Resume Examples & Samples

Experience in planning and executing flawless events, designed to deliver excellence
Bachelor’s degree (B. A.) or equivalent to 2-3 relevant work experience
Excellent written and verbal communication skills with proficiency in building clear, compelling value propositions that can be expressed in a variety of media
Exceptional strategic thinker and analytical skills; ability to address cross-functional and cross-organizational issues independently
Proven ability to work in a fast-paced, dynamic and deadline-oriented environment
Positive “can do” attitude, passionate and able to show commitment and to inspire others
Fluency in German and English; other European languages would be an asset as well

Event Coordinator Resume Examples & Samples

Schedule, organize and coordinate external/internal events (i.e. meetings, client visits, conferences, seminars, and company social functions)
Maintain accurate records of all transactions (i.e. inquiries, invoices, itineraries)
Attend and assist in event preparation, ensure smooth coordination and execution of event deliverables
Publish courses and promote MDLC services to our stakeholders
Coordinate logistics, track event costs and report to Manager. Act as point of contact for all event logistics: A/V, catering, transportation, accommodation, travel, reservations and entertainment
Search appropriate venues and provide summary of ideas and sourced activities
Calendar management; schedule and coordinate events without creating resource conflicts
Provide and prepare documentation for entry requirements (i.e. visa support, visa applications and passports) for all countries
Prepare and type various business correspondences (i.e. meeting minutes, reports)
Alternate back up for the Receptionist
Follow any ISO and corporate policies and procedures developed for the department
Other tasks and duties as assigned
Master degree in Events Management or 10 years of experience within the Event industry
Demonstrated administrative skills gained through years of experience in the field
Strong communication skills both written and verbal in English and Spanish
Knowledge of software programs such as Microsoft Word, Excel and PowerPoint
Ability to speak in public
Ability to work within a team demonstrating high team spirit and sharing workload within the team
Flexibility working time according to events schedule
A third language such as French, German or Russian

Marketing / Event Coordinator Resume Examples & Samples

Working collaboratively withing a cross-functional environment
Providing coordinatoion and management of various campaigns and promotions
Contributing to the growth and performance of the division
Applying innovative, creative thinking to support company goals
A Bachelor’s degree is preferred; In absence of a degree, a minimum of 4 years related experience is required
Advanced knowledge of social media and customer feedback tools, including how to respond and engage customers on digital platforms in the public space
Experience with planning events and products from conception to execution
Knowledge of current local and national events
The ability to work with diverse personalities utilizing different mediums
Exceptional planning and organization skills
The ability to multi-task and excel under the pressure tight deadlines in a rapidly changing environment

Event Coordinator Resume Examples & Samples

Two to three years event management experience at full-time or part-time positions
Interest and/or background in urban studies, architecture, urban design, politics, or a related field
Flexible, organized, keen eye for detail, and able to multitask
Self-directed, with a professional attitude toward all levels of assigned tasks
Capable to troubleshoot any issues in a confident and discrete manner
Experience with InDesign and other graphic design software is an asset
Experience with Salesforce or a comparable database

Event Coordinator Resume Examples & Samples

Produce event schedules and timelines
Organize and manage guest lists, travel itineraries, hotel accommodations, registration, air & ground transportation, restaurant reservations, etc
Produce and manage marketing and publicity event logistics
Manage and support A/V and technical set-up for presentations and events
Manage caterers and F&B specifics
Research venues & hire various acts/talents for events. Includes producing & maintaining vendor/venue contact details
Works with creative services team to produce concepts
Works cross divisional to initiate and provide support to various departments and executives
Service clients and field offices with various marketing materials to support sales initiatives
Produce ‘reference’ photo books post event
Prepare informational binders for key executives pre-event
Summarize key details post event

Event Coordinator Resume Examples & Samples

Support elements of a set of pre-existing event sponsorship activations, including but not limited to, Mercedes-Benz Fashion Week (Fall and Spring), South Beach Wine & Food Festival, and New York City Wine & Food Festival
Support trade related events, from guest list management to catering and collateral
Demonstrated ability to creatively develop solutions for clients
Proven experience in juggling complex projects simultaneously and ability to meet tight deadlines
Strong power point skills a must

Senior Event Coordinator Resume Examples & Samples

The position will lead, manage and oversee execution of meetings allocated , scope includes: International Congresses Regional (Symposia, Exhibition), International Congresses – US (Symposia, Exhibition), Orphan Drug Congresses, International Meetings
Manage independent contractors and outside vendors such as logistics agency, production companies, promotional vendors and printers to ensure quality, accuracy and timeliness of deliverables. Setup meeting agendas, organize materials and contract venues
Lead and optimize the events budget and monitor expenses whilst leveraging all vendor negotiations to achieve the greatest savings. Implement cost savings by driving operational efficiency, directing spend through 3rd party preferred suppliers, (agencies, hotels, airlines), and ensuring supplier compliance in line with company purchasing guidelines
Assess process improvements at the conclusion of each meeting to improve overall function performance e.g. Post meeting closeout (coordinate meeting survey, invoice review/approval, final budget tracking, conduct event debrief, maintain historical data, present future options for cost savings/agenda drivers/lessons learned)
Ensure 100% compliance of agreed processes across department and systems are in place to maintain complete meeting and event history, submission of relevant compliance documents
Contribute to the team being recognized as meeting 'experts' by internal stakeholders with respect to EFPIA/ABPI and local country code compliance to avoid non compliant activities - collaborating/influencing best practice with Shire Compliance/Legal
High School diploma or equivalent qualification
Relevant experience in a corporate environment preferably Bio/Pharmaceutical
Demonstrated Project Management Skills
Excellent written and oral communication skills, in English, other languages advantageous Italian, German, French, Spanish or other European languages
Strong interpersonal skills, position continually requires demonstrated poise, tact and diplomacy with both internal and external stakeholders
Should enjoy and have experience working in an international setting (international sensibility and adaptability)
Computer Literate and experience in Web based Event Management systems

Field Event Coordinator Colombus, Oh Resume Examples & Samples

Coordinate all trade shows, job fairs and special events (CPE, CFO Roundtable, etc.) in their assigned geographic territory, selected and approved under the guidance of their manager
Responsible for all event logistics, including coordinating event staff/booth shifts with the local branch staff, shipping of booths, tabletops and materials, signage, advertising/content, marketing materials/premiums, and pre-, during and post-event marketing. Marketing of event must be comprehensive and include digital and social media tactics above and beyond any traditional/print advertising offered by the vendor
Must provide summary of ROI of each event to their manager to assess value of investment moving forward. Event performance metrics will also be shared with director to inform broad-based decisions regarding investments
Bachelor’s degree in Marketing, Communications or English preferred, but not mandatory
2+ years’ of events management experience preferred

Event Coordinator Resume Examples & Samples

Be the primary point of contact for onsite screening events for clients of Viverae
Develop client Biometric Screening Plans; including screening date, time, location, expected participation, site contact information, and screening components
Coordinate logistics of flu shot events with clients and Viverae’s preferred Flu Shot vendor
Participate in client calls to provide guidance and best practices around onsite screenings to clients of Viverae; taking notes, provide feedback, and assist with follow ups
Distribute screening communication materials including; flyers, screening room layout, and client checklist
Build screening events in internal management application; VHMS and SharePoint
Monitor screening event sign ups to ensure high client participation and inform client of additional events/timeslots that have been added, when necessary
Send each client location contact the participant sign-up sheet one day prior to each event
Create post screening event reports for client
Travel 40-50% of the time during client's assessment period, to lead/work Biometric Screening Events
Availability outside of standard office hours and weekends via phone and email is required
A minimum of at least 2 years’ experience organizing and delivering health screening services to corporate clients
Proficiency in MS Office (Word, PowerPoint, Excel); SharePoint knowledge strongly desired
Proficient at project management and possesses organizational skills
Excellent communication skills, attention to detail, and ability to multi-task
Be accountable and dependable, maintains an upbeat positive attitude
Works well individually and as part of a team

Print Production & Event Coordinator Resume Examples & Samples

Manage product and vendor printing processes in order to produce the highest quality deliverables within budget and deadline specification
Assess project requirements and provide printing/production options; help establish baseline cycle times and budgets for reoccurring project types
Negotiate pricing with production suppliers and ensuring realistic production schedules while reducing rush charges
Ensures most competitive costs and margins achieved on each project
Advise on economic formats, working with agencies to derive cost effective and fit for print projects
Builds relationships with creative team and manages expectations on timing of projects
Assesses production issues in advance and collaborates with creative team to provide solutions/options
Naturally builds and maintains rapport with the suppliers
Maintain client liaison and ensure SLA’s (Service Level Agreements) are monitored and achieved throughout the event planning process
Works collaboratively with other departments in coordinating events and materials needed for events
Negotiates with vendors, including venues, for events when needed
Coordinates event flow when needed whether in-person or remotely
Responsible for working with vendor that facilities company logo store
Places all finished marketing projects on our internal storage system, making them available for the entire company, and strategy to alert partner firms to new content
Liaison with company and partner firms on available collateral/content
Field questions and offer advice to team members to assist with creative problem solving
Build excellent relations with team through positive communications
Ensure knowledge is shared within the team to enable them to work smarter and more efficiently
3+ years of print production experience
2+ years of event coordination preferred
Ability to identify, interpret and prioritize business requests
Ability to multi-task, prioritize, and manage time effectively
Large network of vendors
Proven negotiating skills
Requires some travel

Project Event Coordinator Resume Examples & Samples

Coordinate all printed material and collateral for onsite execution
Track flights and/or arrival departures for guests/staff/talent
Produce executive briefing book that is distributed prior to each program
Proficient in Microsoft Word & Excel
Ability to use SAP or an eagerness to learn
Ability to work both independently and within a team setting
Able to multi-task and handle multiple projects simultaneously
2 years of related experience
Flexible and adjusts to changing environments
Can keep up with fast paced onsite execution
Superior business communication
Professional and diplomatic in dealing with both internal and external personalities
Highly organized and detail oriented
Strong professional and personal ethics as well as exhibit a professional demeanor
Strong writing and communication skills
Understanding of ESPN brands
Ability to keep items confidential

Event Coordinator Resume Examples & Samples

Strong organizational skills to manage a large number of details within tight deadlines
Bilingual in French and English
Post secondary education or equivalent in a Business, Marketing or Communications discipline
Source new event opportunities
Book events
Manage event set-up requirements and execution
Manage event contracts and payments
Support event tracking and ad hoc event reporting
Additional tasks as required

Event Coordinator, National Journal Live Resume Examples & Samples

Detail oriented: possess meticulous attention to detail
Effective communicator: collaborate with colleagues, provide direction to suppliers, contractors, vendors and venue/wait staff, and event fellow
Sense of calm under pressure: ability to remain unphased by tight deadlines and challenging circumstances requiring creativity and resourcefulness
Organization and time management: ability to manage time wisely and execute broad range of responsibilities
Service oriented, client focused: operate with complete understanding that we are a client-focused business
Self-starter:Ability to work proactively and independently
Strategic & Collaborative:contribute ideas and strategies to enhance operational efficiencies, procedures, and event products

Event Coordinator Resume Examples & Samples

Manage MVR event inventory and marketing materials
Track event supplies which includes iPads, stands, tablecloths, banners, etc.
Facilitate weekly events meetings to review and highlight team needs
Assist in the management of the Yellow system, ensuring that the database is current and functional
Order event and office supplies as needed
Work with management team in assessing all MVR event needs and details
Package and ship “Job Fair in a Box” to and from all events and align appropriate contacts for each MVR event
Receive and complete daily “Military High Touch” report
Manage and manipulate detailed reports and communicate results to management on MVR submittals and veteran pipeline in a timely and accurate manner
Build and maintain relationships with external vendors in matters of events, supplies and operations
Administrative support as directed by managers
Three or more years of operational and/or logistics experience required
One or more years of experience with event planning required
Strong Excel, PowerPoint and Word skills required
Strong customer service and relationship building skills required
Experience with Taleo, Recsolu/Yellow and Graphics preferred

Marketing & Event Coordinator Resume Examples & Samples

Manage annual conference calendar
Coordinate all logistics for conference sponsorships and exhibitorships based on business partner requirements
Create Cvent registration websites including email communications
Test all websites with Manager before client distribution
Send out invitations, reminders and custom email communications
Set up registration reports, extract and communicate necessary information to Manager
Assist in the planning and execution of client and internal events
Provide onsite marketing event assistance as needed
Participate in weekly team meetings
Research and coordinate fulfillment of promotional items and lucites, including inventory management
Maintain electronic files associated with conferences, events, and marketing projects
Assist with PMCCs recruiting process; manage the marketing materials, career fair giveaways and other recruiting initiatives as necessary
Review, update and audit the marketing materials database as required including inputting results data, summarizing information, graphs, and presentations
Coordinate corporate portraits with executives and photographer
Assist in creation of staff biographies; reviewing biannually and updating as needed
Act as point person for PMCCs corporate membership directory; completing the application process for new memberships and maintaining membership catalogue and coordinate annual renewals
Review PMCCs electronic inbox twice daily and respond to inquiries on PMCC's toll free number, directing visitors and callers to the appropriate contacts
Assist in PMCC communication efforts as needed
Provide administrative support including: processing invoices; preparing overnight shipments; ordering supplies; coordinating shipments to conferences and major meetings; creating name tags, dinner place cards and like collaterals; research business partner issues/concerns, etc
Interact with vendors for issues related to travel, shipping, bill payment, local arrangements, etc
Bachelors degree preferred
1-3 years event management/coordination strongly preferred
Conversant in Cvent, Certain, Eventbrite or other online registration tool required - Cvent certification is a plus
Computer proficiency with a strong working knowledge of the Microsoft Office suite, and ability to learn new and proprietary applications
Experience in InDesign and Photoshop
Strong organizational skills and attention to detail a must
Self motivated
Ability to work effectively both independently and as an integral member of a team
Ability to manage multiple tasks and changing priorities under tight time constraints while delivering quality results
HTML coding/familiarity with technology solutions is a plus
Up to 10% travel
Flexibility to work overtime as required

Kiosk Event Coordinator Resume Examples & Samples

Plan and coordinate kiosk events for MDU buildings
Liaise with vendor partners to ensure kiosk support and on site execution
Manage relations with Bell preferred kiosk vendors
Attend scheduled events to monitor performance and drive customer attendance
Post event summary and analysis to provide feedback to the marketing team
Excellent communication skills with the ability to sell concepts and ideas
Ability to work independently and drive change
Bilingual in French and English is an asset
Relevant work experience considered an asset

Event Coordinator Resume Examples & Samples

Previous US Military experience strongly preferred
Military TAP contacts, Veteran Service Organizations, Student Veteran Organizations and military installation MOS concentration knowledge required
Strong understanding of Military Rank and Military Branch Services required
Advanced Excel skills with pivot tables and v-lookup experience required
Strong PowerPoint and Word skills required
Experience with Taleo, Recsolu/Yello and Graphics preferred

Event Coordinator Puma Brand Center Resume Examples & Samples

Coordinate the daily event management of the PUMA Brand Center
Oversee & coordinate the internal and external event & meeting calendar
Plan, organize and roll out all events at PUMA brand center
Evaluate the monthly event outcome and generate reporting
Development of Event planning as well as the operational and administrative Event process
Support the Brand Center Events Team within the daily business
Report to the Teamhead International Travel & Event
Special projects in order of manager
Professional education in Event Management
Professional working experience in Event Management (min. 2 years)
Passion for the Puma brand
Highest operational standard of service and flexibility
Open communication/good listening skills
Dynamic, energetic individual and hands on
Experience with computer software (MS Word, MS Excel, MS Power Point)

Cib-event Coordinator Resume Examples & Samples

Assisting the team with administrative, event associated and project based work
Producing written summaries of meeting minutes and various other materials in Chinese and English
Document preparation for client events
Assist in the planning and preparation of conferences, events, analyst meetings and roadshows
Responding to ad hoc client requests
Travel booking, arranging meetings
Liaising with senior clients offices

Junior Event Coordinator Resume Examples & Samples

Review and synthesize all event information (contracts, Run of Show, etc.)
Recognize issues and alert the Events Manager when appropriate
Assist in developing concepts for advertiser, branding and marketing events
Assist in managing and overseeing third party vendors and production teams
Assist in the set up, management and breakdown of events

Event Coordinator Terrain Weddings Resume Examples & Samples

Assist in coordinating details and logistics of our events, taking the lead planning role on smaller events
Manage inventory of supplies, ordering and organization
Facilitate set up and breakdown for events
Scheduling and assisting with training of wait staff
Adheres to and enforces company policies, safety rules, and compliance
Ensure successful operations of events to include guest communication, staffing, product cost control and preparation, set up, staffing, rentals, operations and clean up
Weekday and Weekend hours with flexibility in work schedule that will include afternoons, nights, weekends and holidays

Event Coordinator Resume Examples & Samples

Develops systems, procedures and processes that are efficient and serve as strong communciation tools for all departments regarding the details fo groups and special events
Compile and distribute BEO packets & attend daily BEO meetings
Compile and distribute 10-Day packets and attend weekly meeting
Distribute weekly ESS surveys received, and update performance rankings
Detail all in-house functions, as well as Vail Resorts functions as assigned by Director of Event Management
Detail function-only day meetings as assigned by Director of Event Management
Detail additional events (including rooms only groups) as requested by Director of Event Management
Input information for Reader Boards daily
Complete monthly Contracted vs. Actualized spreadsheet once receive the information from the Event Managers
Complete Post-Con Tracking spreadsheet weekly
Complete Convention Calendar weekly
Attend & take notes at weekly Operations Meeting
Distribute Group Resumes and Cover Sheets
Provide customer support as needed for in house groups
Additional tasks as requested by Director of Event Management

Event Coordinator Resume Examples & Samples

Learn and manage fully all areas of Anthony Travel’s proprietary reservation system including hotel inventory, rooming lists and additional miscellaneous items
Communicate and manage relationships with hotels, transportation, and other vendors
Hotel Contract negotiations and reviews to ensure Anthony Travel is receiving the best available rates in the market
Work with clients to identify specific needs and expectations
Assist in creating and distributing updated event information to the sales staff
Assist in managing the billing and collection process for events
Compile event summary information and maintain historic sales reporting on the event
Assist Event Manager with development and review of
Two or more years of related business experience is preferred
Proficiency in Microsoft Office applications; in particular Excel and Outlook
Abitlity to use resources effectively and efficiently, can perform multiple tasks at once, arranges information in a useful manner
Ability to set priorities, and can juggle numerous tasks and priorities while maintaining productive flow of work
Ability to travel for business on weekends and holidays is required

Event Coordinator Resume Examples & Samples

Bachelors degree strongly prefered
Necessary proficiencies include effective communication skills in Spanish and English, both written and oral
Strong computer skills, including knowledge of Microsoft Excel and Outlook are required
This individual should be sports-oriented, demonstrate a desire to learn and grow, and offer ideas and suggestions to streamline event processes
Two to three years professional experience is required

Private Event Coordinator Resume Examples & Samples

Development of a sufficient prospect inventory and maintain a tracking system, to insure on-going contact with existing client base and development of new clients. External and internal markets may encompass seminars, wedding receptions, rehearsal dinners, luncheons, high tea and other events
Responsible for selling all private functions. This includes meeting with the clients to determine needs, meeting those needs and exceeding their expectations through detailed communication with both client and support staff from prospecting to execution of the event
Networking inside and outside the Club to obtain "leads" and build relationships with new and existing clients
Work with Executive Chef and Service Director to establish profitable and competitive private event menus that meet the client's needs
Provided accurate forecasting of private event sales to properly execute the Club’s business plan
Obtain feedback from Member/host to insure satisfaction
Adhere to all of the various written mandatory standards of operations, policies and procedures, manuals, memos, oral instructions, etc., all of which go to make up the essential functions of the job
All service administered to Club Members and their guests consistent with ClubCorp STAR Service
Attendance at all required Food and Beverage Meetings, Employee Partner Meetings and Department Head Meetings scheduled both within the club and outside the club
Professional, impeccable appearance maintained by self and all private event personnel
Fulfill all training requirements under the tutelage of the Regional Private Event Director to later become a future Private Event Director of a ClubCorp property
Maintaining all audiovisual equipment, Internet service and other items relating to the private event department
Work closely with the Membership Department in obtaining information on new Members and their needs through New Member telephone calls
Participate in New Member Connect and 12 month Retention Strategy programs

Event Coordinator Resume Examples & Samples

Bachelor’s degree in Hospitality, Marketing, Business, or Communications preferred. 1-2 years of previous experience performing advanced administrative functions and experience in event planning required
Exceptional computer skills including the MS Office Suite, specifically Word, Excel, Outlook and PowerPoint. Experience using mail merges and utilizing databases is required. Ability to learn specific industry software
Independent self-starter with ability to tolerate peak workloads, multiple assignments and produce results with accuracy and reliability while demonstrating a calm demeanor in stressful situations
Excellent organizational skills - ability to prioritize daily workflow to effectively meet deadlines
Comfort in taking on new projects, supporting team members and accepting changes without notice or with very short notice, often requiring urgent action and poise; a “can do” attitude
Excellent grammar, editing and proofing skills required; attention to detail a must
Demonstrates strong aptitude for professional interactions and ability to build relationships
Strong commitment to provide exceptional customer service. Requires significant verbal and written communication skills and the ability to interact with high-level management, internal and external clients
Available to work long hours into evenings for staffing events or to make final event preparations, as needed. Travel may intermittently be required, no more than 10% of time

Event Coordinator Resume Examples & Samples

Assist in the development and management of all aspects of events as assigned by the Event Sales Director
Serve as contact to clients and act as the liaison in providing and determining their needs in the absence of venue managers
Assist to enforce facility rules, regulations, policies and procedures to clients and tenants
Compile and communicate all event requirements to all departments
Assist venue manager on reporting event expenses
Work closely with Event Managers on various projects as needed
Provide administrative assistance to Venue Managers as needed
Must be highly organized, resourceful, quick learner and able to handle multiple projects simultaneously
Exceptional guest and client service capabilities
Strong customer service background with the ability to multi-task in a fast-paced environment required
Enterprising and self-starter with the ability to work with minimal supervision
Ability to handle highly sensitive and confidential information
Ability to work evenings and weekends and/or holidays & overtime as required
Must be proficient with Microsoft Word, Excel, and Outlook

Event Coordinator Global Event Management Resume Examples & Samples

1) Processing of charges to the business lines once the event has concluded including balancing of visa statement
2) Custom orders of promotional items as required
3) Act as client and business line liaison for Event RSVP’s, including managing the list, emailing weekly updates, and fielding inquiries
4) Assist event managers with event preparation requirements, specifically name tags, tablecards, binder assembly, shipping requirements and master file management. Also invitation distribution (both electronic and print)
5) Conducts event venue searches as requested by the Event Manager
Given the demanding clientele and the volume of events that the Event Team co-ordinates, the incumbent must be able to juggle ever-changing priorities in a high-pressure environment. Due to last minute requests, well-honed time management skills and the ability to remain calm under pressure are also a requirement. The high profile nature of our clients and events, require strong attention to detail and professional interpersonal skills
Event coordinating experience strongly preferred. Within the scope of this position, the incumbent is expected to act independently in dealing with various suppliers, internal client groups and in resolving accounting-related issues. General direction is provided to the incumbent by the Senior Manager and Manager, Global Event Management. Often the Event Team members work out of the office on program. The incumbent must be able to use judgment when decision-making is required on short notice and direction if not immediately available from the Event Manager
Various software programs are used for the many elements of creating an event. The incumbent must have advanced computer skills, specifically with Word (general correspondence, agendas, placecards), Excel (RSVP lists, function sheets, contact sheets) and PowerPoint (invitations, nametags). Experience with Adobe products an asset
2 years corporate office experience is required

Kiosk Event Coordinator Resume Examples & Samples

Research, plan and coordinate community events on a national scale
Gathering and distributing promotional materials
Managing pre- and post- event financials

Event Coordinator Assistant Resume Examples & Samples

Event Management Certificate, preferred
Preference will be given to candidates enrolled in a related program, or has related experience and background of at least two years
One to two years of conferencing experience
Knowledge of EMS (Event Management Systems) helpful
Excellent verbal and written communication skills with the ability to provide strong customer service
Excellent interpersonal skills required
Able to exercise effective judgment, sensitivity, creativity to changing needs and situations
Must be detail-oriented, well-organized, with the ability to manage multiple projects and priorities simultaneously

Field Event Coordinator Resume Examples & Samples

Coordinate all trade shows, job fairs and special events (CPE, CFO Roundtable, etc.) in their assigned geographic territory, selected and approved under the guidance of their manager. Responsible for all event logistics, including coordinating event staff/booth shifts with the local branch staff, shipping of booths, tabletops and materials, signage, advertising/content, marketing materials/premiums, and pre-, during and post-event marketing. Marketing of event must be comprehensive and include digital and social media tactics above and beyond any traditional/print advertising offered by the vendor
Must also coordinate with local PR manager any logistics related to event speakers. This includes responsibility for proactively communicating event schedule to PR staff, and collaborating on any and all presentation and speaking opportunities
Must manage all events within budget, tracking spending
Proficiency in Microsoft suite of products
2+ years of events management experience preferred
Experience preparing and tracking budgets

Event Coordinator Resume Examples & Samples

Coordinate details of the event with the Director of Events
Visit Venues and setup layouts
Upload needed marketing materials into v-creative
Assist Director of Events with managing the event from start to finish which includes managing the staff day of
Coordinate all vendors
Setup and attend all planning meetings
Order merchandise
Work with Director of Events on P&L
Negotiate with all vendors on better pricing to keep costs down – bid’s
Go on sales calls with reps to assist in closing deals
Achieve objective’s and goals of the event from the fan experience and the financial responsibility for the company
Negotiating skills
Understanding of event/concert space
Understanding of media space
Knowledge of marketing concepts – creativity
Proficiency in Excel, Word and Power Point
Ability to think creatively
Sales ability
At least 1 year experience in the major event space

Event Coordinator Resume Examples & Samples

Confer with event sponsors to determine scope and overall objectives associated with an event
Based on client needs and facility availability determine resources required and prepare event schedule
Make necessary facility reservations
Arrange for any catering requirements, facility set-up, parking, security, etc. May coordinate attendee travel arrangements
Design and create promotional/publicizing materials (print, website, etc.)
Manage and track event budgets/costs, and maintain associated reports
Conduct follow-up to determine adequacy of services provided in support of event
May be responsible for identifying prospective customers and generating revenue
Education:High School Diploma/GED or Vocational School Diploma or equivalent combination of education and experience
Skills:This job requires working knowledge and skills in event management. This includes skills in customer service, organizing, planning and scheduling. Use of business related computer applications is required
Preferred Skills:Effective negotiation and communication skills, especially with potential vendors for the Stamps Convention, high level event management and logistics skills with attention to detail, skills in general office administration to include document processing and management, records management, problem solving and office organization. Excellent written and verbal communication; ability to prioritize tasks, and work independently or in a team environment. Strong skills in use of office related computer applications, especially Microsoft products including but not limited to Excel and Word. Database experience with Filemaker or Microsoft Access and Banner software
Plan meetings and other events to include site and vendor identification, scheduling, reservations, contracts and event logistics, etc., especially for the biennial Stamps Scholars National Convention; engage VIP-level speakers and other program participants and manage logistics for their appearances
Provide administrative and financial support services within the Office of Special Scholarships, primarily to Stamps Scholars activities
Coordinate Payroll and HR related functions
Coordinate unit purchasing process. Track and manage purchasing activities
Make travel arrangements for unit staff as directed
Maintain inventory for office supplies and program materials
Occasionally mentor student event/Convention planners on appropriate schedule and site arrangements

Event Coordinator Resume Examples & Samples

Assists with daily operation of the events team, ensuring a smooth and efficient operation
Hands-on involvement in a variety of event production logistics through booth scheduling and shipping, collateral coordination and premium ordering
Research vendors and pricing for food, on-site games (big ball game, gladiator), video game truck, ice cream truck, photo booth for each regional
Researching specifications for all event locations including but not limited to electricity sources, bleacher capacity, etc
Responsible for tracking all invoices and expenses against budget and ensuring that vendors are paid in a timely manner

Marketing Specialist / Event Coordinator Resume Examples & Samples

Development of BTL activities ideas for the brand awareness increase and Sales growth
Control over the event execution and effective vendor/agencies coordination on the preparatory stage and during the event
Constant market and competitors monitoring and analysis of market tendencies
Budget planning and expense control
Collaboration with the marketing and event agencies
Regular store and activity locations visits for the analysis of the event efficiency
Event reports preparation
English fluency
Higher Education (marketing, PR, Advertising)
Previous work experience In BTL sphere is highly appreciated
Structured and organized,
Ability to work in a team and under pressure

Event Coordinator Resume Examples & Samples

Execute and oversee all sales/marketing company & client events held at Forbes on Fifth
Work with Executive Chef on menu proposals for clients Vendor search and contract negotiations Create and maintain BEOs, specialized floor plans, etc. Work with event space team on event AV needs and event set up Day-of management of events & event staff, including nights and occasional weekends
Host client tours of event space alongside sales/marketing, as needed
Inventories of event supplies
Provide support to the Events Marketing team

Event Coordinator Resume Examples & Samples

Coordinating with event partners to finalize event times, set up requirements, on-site restrictions, etc
Manning the LA Condom Campaign tent/area/RV at all events we have scheduled
Promotion of any special ongoing LA Condom Campaign contests at all events
Engaging/informing the masses and distributing condoms or various other collateral at all events
Documenting each event via picture/video for recap or social media promotion (FB, Instagram, etc)
Compiling event recap information for each appearance
Willingness to contribute ideas to the team for new campaign initiatives
Constant scouting of free events in the community that make sense for the LA Condom Campaign
Grassroots marketing Recruitment of new distribution partners in our targeted neighborhoods across LA County (bars, restaurants, retail stores, health centers, etc.)
Must be willing to train to drive the LA Condom RV

Cib-event Coordinator Resume Examples & Samples

Liaise with the offices of leading Chinese & multi-national corporations and with Chinese governmental offices, to engage the attendance of their senior management at J.P. Morgan’s annual Global China Summit held in Beijing on June 13-15, 2016
Send out invitations to the target sepakers
Follow up by phone to secure responses from invited speakers
Liaise with confirmed speaker offices on the logistics around their participation
Partner closely with our conference team in Hong Kong and with our Access specialists in China
Provide onsite support for our speaker needs during the conference
Ability to thrive on the challenge of competitive pressures and remain focused on client needs
Ability to communicate concepts and ideas, both verbally and via documentation
Ability to interact comfortably with business clients and management
Self-directed, highly motivated, and able to work independently
Demonstrates creativity in solving problems. Always looks for new ways of doing things
Ideally with some Conference or Corporate Access experience, or some experience of working with in the banking industry (although not essential)

Event Coordinator Resume Examples & Samples

Assist with event production when needed before and day of event
Assist in researching venues, premiums and talent to incorporate into planned events
Manage all event email lists (Regular and VIP) and monitoring Splash – how many people the invite got sent to, how many tickets were sold, etc
Sweepstakes prize fulfillment related to events
Submit weekly invoices to Finance
Manage storage room and inventory of event props and materials
Respond to all “Event” inbox email requests
Requires a Bachelor’s Degree with a minimum of 1 to 2 years of related digital/media work experience
Must be able to work independently and contribute in a team environment
Proficient with Microsoft Office suite (i.e., PowerPoint, Excel, Word), and Google Mail
Strong organizational and analytical skills
Eager to learn and grow in a digital work environment

Marketing & Event Coordinator Resume Examples & Samples

Previous planning experience desired
Financial Services experience highly preferred
Pleasant and professional phone and personal demeanor, strong customer service orientation
Superior computer skills
Ability to multitask, prioritize and manage projects within deadlines
Ability to work independently and follow through on assignments
Contender should be well aware about the marketing terms and norms

Event Coordinator, Conferences Resume Examples & Samples

Create and oversee from start to finish several annual conferences
Venue & Vendor search
Contract negotiations
Create and maintain all logistics: timelines, BEOs, specialized floor plans, etc
Create and maintain budgets
Hire and work with AV team
Hold weekly meetings for each particular conference

National Event Coordinator Resume Examples & Samples

Report to Senior Director of National Events
Assist Senior Director of National Events in conceptualizing, managing, and executing event opportunities at National consumer and b2b events, conferences, and meetings
Coordinate logistics for aforementioned events including but not limited to: catering, design concepts, event rentals, branding, audio and lighting, video, press, photography, security, and transportation
Research destinations at potential and confirmed event locations including hotels, party venues, restaurants, destination management companies, and ground transportation
Suggest and secure marketing premiums to be used onsite at various events
Liaise with creative team on asset requirements and deliverables
Manage event allocations and guest lists
Assist National Event Manager in coordinating trip fulfillment around National consumer events
Assist with event budgets
Work concerts and meetings taking place in the iHeartRadio Theater NY as needed
Travel to out-of-state events as needed such as iHeartRadio tentpoles, b2b conferences, and corporate meetings
2-3+ years of special events experience, preferably in entertainment
Excellent communication with ability to negotiate
Excellent interpersonal skills and collaboration with others

Trade Show & Event Coordinator Resume Examples & Samples

Trade show management – coordinate all show details with appropriate vendors, including managing contracts, maintaining deadlines, and planning show presence with management team.Coordinate accommodations, meetings, customer/rep dinners and other group events as needed.Facilitate preparation of all materials for the show, including product, graphics, accessories, booth properties, display units and sales support materials.Manage support teams for set up and take down
Trade show support materials – work with brand managers, creative team and vendors to coordinate materials delivery, maintain deadlines, and project manage key show deliverables
Consumer and Regional show support – work with Sales and Marketing managers to effectively leverage regional trade and consumer shows.Provide direction for brand presence, booth property management and product selection.Ensure unified brand presence at the consumer level
Planning – maintain event schedule and analyze results of events; recommend future improvements
Communication – clearly communicate plans and expectations for trade shows, meetings & events to all attendees and management team
Data and budget management - maintain individual show, project budgets and related record keeping
Perform other duties, as assigned by Sr. Marketing Manager
1 - 3 years of related experience preferred

Mosaic Operations & Event Coordinator Resume Examples & Samples

Serve as a secondary contact and assist in maintaining productive relationships with specialized industry leaders who are C-Level professionals considered experts and thought leaders across various technology sectors
Supports the Mosaic Events & Operations Manager with all event logistics and planning for Mosaic Summits
Works closely with Mosaic Events & Operations Manager to coordinate industry leader logistics for Mosaic related events including but not limited to venue logistics, travel, transportation, lodging, meeting schedules, meals and entertainment for engagements such as roadshows and industry events
Supports both the Mosaic Account Management and Product Group
Assists with communication and logistics associated with industry leader/client calls
Helps compile and coordinate required compliance documentation with industry leaders through Salesforce, formal agreements, and Outlook Calendar acknowledgements; maintain all checklists and compliance tracking
Assist with the coordination of accounting and invoicing processes for the Mosaic Group

Event Coordinator Resume Examples & Samples

Assist in the development and management of all aspects of events as assigned by VP of Event Services
Serve as contact to clients and act as the liaison between the client and facility in providing and determining needs during events
Assist in enforcing facility rules, regulations, policies and procedures to clients and tenants
Compile and communicate all event requirements to all related departments
Track and compile all event expenses and other financial reporting as it relates to your assigned event(s)
Provide necessary administrative assistance to the Event Services team

Event Coordinator Resume Examples & Samples

May coordinate promotional/publicizing efforts in conjunction with event
May prepare and administer event budgets and maintain associated records
Preferred Education:Technical School Diploma, Associates Degree or 2 years college coursework
Preferred Work Experience: Planning and executing large and small (formal and informal) events; organizing business meetings; marketing and communications experience
Certifications: Certified Meeting Planner (CMP)
Preferred Skills: Excellent written and oral communications; effective time management skills;strongorganizational skills; detail oriented and analytical; Microsoft Suite - intermediate level; ability to handle confidential information

Marketing & Event Coordinator Resume Examples & Samples

Prepare promotional materials (writing and editing for print, website, newsletters, etc)
Participate in event planning and preparation (making/coordinating space reservations and arrangements, registration, materials production and distribution, etc.)
Maintain/update unit's website content or portion of site content devoted to marketing effort
Provide prompt and informed responses to customer inquiries
May provide direction and guidance to lower level Marketing & Event Coordinator(s)
Education:Technical Diploma, Associate's Degree or two years college course work or equivalent combination or education and experience
Work Experience:Four to six years job related experience
Skills:This job requires working knowledge of event planning and coordination. Included are skills in communications, customer service delivery, website maintenance and the application of marketing concepts and practices. Use of office related computer applications is required
Preferred Education:Bachelor's Degree
Preferred Work Experience:Knowledge of and experience with event photography. Experience working with local and government leaders and officials
Preferred Skills:Ability to utilize software that may be unique to unit or discipline (e.g. Filemaker software and Microsoft Office). Ability to work both collaboratively with colleagues and external partners, as well as independently

Event Coordinator Resume Examples & Samples

Producing and executing flawless high profile events, end to end in close cooperation with our external agencies
Building, maintaining and managing relations with both internal and external stakeholders
Creating and delivering project work plans and revising these appropriately to meet the ever changing needs and requirements
Identifying resources and assigning responsibilities
Manage the day-to-day operational aspects of multiple events
Manages financials by forecasting requirements, preparing budgets, scheduling expenditures, analyzing variances and initiating corrective actions
Works with developers and designers to define and align on-brand event execution
Submits project status reports to stakeholders, reviews, anticipates and reacts to change

Temporary Event Coordinator Resume Examples & Samples

Bachelor’s Degree or Degree in process or other relative experience
Proficiency in Microsoft applications (Word, Excel, Power Point)
Working knowledge of CVENT event registration system, strongly preferred

Temporary Event Coordinator Resume Examples & Samples

Assist with the coordination of larger events, including meeting logistics, blocking meeting space, room set-up, menus, audio visual, participant travel and reviewing banquet event orders
Prepare & distribute multiple registration reports for events, i.e. attendance, rooming lists, travel manifests & activity manifests
Maintain the conference website at www.bairdconferences.com
Work on meeting logistics management & travel logistics for multiple types of events with various business units within Baird
Work with marketing and internal clients to prepare communication materials for various events, including invitations, brochures, signage, etc
Independently coordinate smaller events, 10 – 50 attendees from conception to completion, including venue recommendation, correspondence, registration system, follow up materials and on-site details
Create cost proposals/budgets and recaps for conferences and special events
Research, analyze and prepare suggested venues for various events around the country, i.e. golf courses, restaurants, hotels & private venues based on the details of the program, number of attendees, type of event and desired outcome
Responsible for proofing conference and special event marketing materials which includes announcements, invitations, signs and event programs
Work with travel department to determine air and ground transportation needs for programs
Develop and maintain positive professional relationships with vendors and internal clients through excellent written and verbal communications
Bachelor’s degree in Marketing, Business, or Communications. 3+ years in meeting planning preferred. Financial Industry experience preferred
Exceptional computer skills including Word, Excel, Access, and Outlook. Experience using mail merges, creating graphics and utilizing databases is required. Ability to learn specific industry software
Excellent grammar, editing and proofing skills required. Attention to detail a must
Ability to tolerate peak workloads, multiple assignments and produce results with accuracy and reliability while demonstrating a calm demeanor in stressful situations
Strong commitment to provide exceptional customer service
Excellent organizational skills – ability to prioritize daily workflow to effectively meet deadlines
Self-starter – ability to work independently in a fast-paced team environment with minimal supervision
Ability to travel approximately 20% - possibly up to one week at a time

Event Coordinator Resume Examples & Samples

Arrange for any catering requirements, facility set-up, parking, security, etc
Work Experience:Two to three years job related experience
Skills:This job requires basic knowledge and skills in event management. This includes skills in customer service, organizing, planning and scheduling. Use of business related computer applications is required
Preferred Education:Technical School Diploma, Associates Degree or two years of college coursework
Preferred Work Experience:Four years job-related experience
Preferred Certifications:Project management certification
Preferred Skills: Professional writing skills, public speaking skills, excellent customer service skills
Possess a high energy level
Work well in a team setting
Possess creative, problem-solving skills
Communicate effectively with colleagues, students, vendors, and corporate representatives
Present a professional presence at all times

Event Coordinator Resume Examples & Samples

Assist in event logistics and travel & accommodation, catering and audio equipment for the sales team
Liaise with stakeholders and external vendors for event logistics for regional conference and events
Distribute event invitation email to relevant sales-force to ensure conference and event are targeted and cross sell across the platform
Provide on-site support at assigned conferences and events
Prepare and present post event reports
At least 3 years of experience in an Event Coordinator position within the Financial Institutions or MNC
Excellent communication skills in English and Cantonese
Proficient in all Microsoft applications
Detail minded and able to multi-task under extremely fast-paced environment
Candidate who is available immediately is highly preferred

Event Coordinator Resume Examples & Samples

Assist Consumer Event Manager in planning and execution of all Entercom Boston events
Work closely with the Marketing Department on high-value event marketing opportunities
Hire, train, and manage event staff to effectively communicate goals and responsibilities for every event
Constant recruitment of new event staff
Maintain the event schedule, including assigning personnel to all Entercom Boston events, approximately 550 annually
Be the emergency contact for event staff during all events
Updating event calendar listings for appearances on station website and social media
Write copy & submit orders in support of appearances/events
Create photo recaps after client events
Maintain a fleet of 3 vehicles used to transport personnel and equipment
Maintain all event equipment including vehicles, sound systems, tents tables, etc

Event Coordinator Southern Germany Resume Examples & Samples

Experience in planning and executing flawless events, designed to deliver excellence. Knowledge of the local market is important
Bachelor’s degree (B. A.) or equivalent to 2 years relevant work experience
Maintain a high sense of urgency and entrepreneurial work ethic that is required to drive business outcomes
Team player and builder – leads by example
Fluency in German, Excellent English skills; other European languages would be an asset as well
50% Travel Required

Emeia Event Coordinator Resume Examples & Samples

Work with meeting sponsor and/or requester to understand logistical requirements of the event
Anticipates client’s questions and is prepared when dealing with internal clients
Conduct venue research with our sourcing agencies and make recommendations on meeting venue and location
Comply with firm procurement policy at all times
Negotiate rates and contract terms using professional knowledge and skills to obtain cost savings for the firm. Review contracts to ensure terms and conditions are acceptable and meet firm guidelines
Record cost savings and budgets on an on-going basis on Cvent
Assist with the creation of event registration sites
Work successfully with the relevant project manager to organise the logistical details of the event and make recommendations where needed
Prepare written specifications and communicate logistical requirements of each event to event suppliers (hotels, DMCs, app providers amongst others)
As necessary, travel to on-site location to manage all logistical aspects of the meeting and ensure that all contract points are being met during the event
Anticipate any problems on-site and be able to overcome them quickly
Coordinate with Event Production to arrange special event production and on-site technology
Audit and submit for approval any program related invoices and provide full event reconciliation on Cvent
Follow-up on each event with a thorough debrief
Assist other members of the team on larger projects where needed - pre-event and on-site
Contribute to internal event related best practice projects
Assist in other areas of Meeting & Event Services as needed
Must have of entry level experience (1-2 years) event management skills and experience
Self-motivated and driven, able to work independently in a virtual team environment at times
Must be experienced with all Microsoft Office Tools, knowledge of Cvent is desirable
Excellent communication and interpersonal skills with the ability to work with teams and individuals based all over the world
Ongoing attention to detail and strong organisational skills are essential with the ability to work on mulitple projects at any time
Able to work with minimial supervision, responsible for managing and prioritising own workload and reporting back on the progress of the projects
A good EMEIA wide destination knowledge, along with experience of running events in different countries is desirable
Willingness to travel internationally and be prepared to work on evenings and weekends where needed

Event Coordinator Resume Examples & Samples

POLICIES: Know and follow policies and procedures related to work activities performed in area of responsibility
TRAINING: Complete training in area of responsibility within allowed time-period. Training is required for changes in existing policies and procedures, for new assignments and for implementation of new policies and procedures. Complete required periodic re-training in areas such as safety and environmental compliance
SAFETY: Follow all company safety policies and other safety precautions within work area. Promote safety to all associates that enter work area. Follow Health Care Compliance guidelines as well as follow operating room training and safety standards (Bloodborne pathogens training, etc)
Creating registration websites and surveys in an event management system
Managing registrations, which includes importing an invitation list if needed, managing the capacity and waitlist registrants, ensuring event emails send successfully
Managing the housing block and communicate directly with the hotel for each event
Managing group and individual ground transportation for attendees
Submitting attendee names to leadership and/or society for badges (society meetings only)
Providing the Meeting Planner with attendee, hotel, and travel information for the creation of the Meeting Profile and/or Registration Logistics Confirmation email
Onsite support when needed
A minimum of a Bachelor's Degree is required
A minimum of 3 years relevant event coordination experience is required
Excellent interpersonal, written and verbal communication skills are required
Bachelor Degree is preferred
Experience working in event management systems is strongly preferred
Strong attention to detail and organizational skills are required
Ability to engage with vendors in an ethical and compliant manner is required
Ensure a high level of integrity and implementation of Credo-based actions is required
Office deskwork, requiring sitting, walking, using phone and computer
May lift up to 30 lbs. occasionally
Overnight travel may be required up to 10%Events Planning

Event Coordinator Resume Examples & Samples

Work collaboratively with the Event Manager in all aspects of planning for recruitment and yield events, the Washington Scholars Program summer conferences, and other special events hosted by the Office of Admissions
Serve as the primary coordinator of the Patriot Prelude Transfer Student Open Houses, Volgenau School of Engineering Visit Days, and the Mason Escape Junior Visit Day
Live on campus for two to three weeks each summer as part of the Washington Scholars Program
Manage registration processes and communicate with visitors and registered attendees
Process fiscal paperwork and payments for general event expenses and college fairs
Request and file room reservations for office meetings and events using the 25live reservation system
Provide pre-event, day-of, and post-event assistance for each office event
Assist with setup/breakdown support and some strenuous physical work
Maintain and organize the office’s event storage room and implement an event inventory tracking process
Conduct event research and evaluations for attendees, vendors, department representatives, and Admissions staff, and analyze results for event records; and
Bachelor’s degree, or an equivalent combination of education/training and experience
Must be extremely detail-oriented, have excellent organizational and multitasking skills, have a passion for events, and a dedication for creating a high-quality guest experience
Must be willing to work independently in a fast-paced environment
Must be available and willing to work a full day on the day before and day of each major event, which includes some weekends; week-of preparations include several evening work hours and physical labor
Demonstrated event planning experience, including nonprofessional experience and volunteer work
Outgoing personality—applicant should be flexible, hospitable, gracious, assertive, motivated, independent, creative, resourceful, and have an ability to solve problems calmly and quickly
Strong listening and comprehension skills—applicant must be able to listen to instructions carefully and correctly follow directions
Strong communication skills—applicants should write clearly, be able to follow written directions, and be able to speak effectively in front of large groups
Attention to detail is an important quality of the successful applicant
Computer skills in Microsoft Office, especially Excel, Publisher and Word
Physical labor—ability to safely and independently move up to 50 pounds and ability to stand for long periods of time
Neat, clean, and well-groomed appearance, and business casual/professional attire; and
Possess a valid driver’s license
Bachelor’s degree in a related field (e.g., hospitality, tourism, event management)
Collaborative work style and a sense of humor; and
Previous experience working on a college campus

Event Coordinator Resume Examples & Samples

Preferred Education:Bachelor's Degree or Equivalent
Preferred Work Experience:Performing Arts experience
Preferred Skills: EMS or related event management software,knowledge of performing arts logistics

Event Coordinator Resume Examples & Samples

Manage the organization and all tasks for assigned events contributing to the overall regional and global Events Program across numerous product lines
Venue search and negotiate/review venue contracts
Liaise with suppliers such as audio visual, catering, video editors, etc…
Coordinate details with key internal “clients”
Set up and manage event in online registration system
Post event details on internal and external websites
Arrange for printing, shipping and tracking of supplies for onsite events staff including name badges, marketing materials and other onsite documentation
Html email invite creation and distribution
Maintain relationship and coordinate details with speakers
Ensure event materials (emails, speakers' presentations, handouts) are according to branding and template standards
Enforce and follow-up on deadlines
Occasionally act as onsite staff for events including registration desk and setup of room, AV, catering, etc…
Post-event coordination assistance includes
Follow-up with onsite events staff for post-event documentation including attendee lists and evaluation forms
Coordinate return shipments of event equipment and supplies
CRM tracking for attendees and no shows
Send follow-up emails and communications to clients
Prepare post-event and ROI reports
Manage budget for assigned events
University degree or working towards a degree in Finance, Marketing or related discipline
3-5 years' experience in event planning
Expert knowledge of Microsoft Excel, Word, PowerPoint, Outlook
Knowledge of SalesForce and Pardot (or similar CRM and marketing automation tools)
Experience working with html code
Design skills a plus (InDesign, PhotoShop, etc…)
Ability to work well under pressure to meet deadlines
Ability to multitask and work in a demanding global environment
Comfort in dealing with senior stakeholders
Willingness and ability to take the initiative

Event Coordinator Resume Examples & Samples

Two years experience in executing administrative support functions
Comfortable working in a fast-paced, often time sensitive environment, and has the ability to multi-task and organize a heavy workload. Ability to work with minimal supervision
Ability to lift and/or move 25 pounds with or without reasonable accommodations
Satisfactory background and reference checks upon offer of employment

Event Coordinator Resume Examples & Samples

Ideally with a relevant degree in Hospitality or Tourism management
Minimum 2 years work experience hotel operations
Good customer service, communications and interpersonal skills are a must
Good command of written and spoken English

Event Coordinator Resume Examples & Samples

Provide customer event support in a fast-paced environment with minimal supervision
Provide administrative support and coordination
Maintain logs, records and files
Develop, draft, write and edit reports and briefs
Interface with personnel to coordinate meetings
Provide end-user support
Perform general administrative duties
Prepare and/or maintain documentation, procedures and methods, including user references
Escort personnel during events
04-05 years w/High School Diploma
05-06 years w/High School Diploma

Event Coordinator Resume Examples & Samples

Manage the CEB Events main phone lines and email boxes, responding to inquiries in a timely manner and providing superior customer service
Receive, track and respond to attendee requests; identify trends and troubleshoot when necessary
Prepare materials for each event including attendee and staff list documents, name tags and table tents
Process event registrations, run reports to support event planning and alert Event
Producers to registration trends (waitlists, cancellations, events at full capacity, etc.)
Ship supplies to each events, ensuring appropriate quantities and confirming arrival onsite
Support Event Producers as necessary when they are off-site at events
Perform special projects for further event enhancement
Maintain a well-stocked and accessible supply room
Bachelors degree from accredited university
Exceptional ethic of customer service
Ability to communicate effectively (demonstrated “grace under pressure”) with both internal and external constituencies
Professional communication style, both verbally and written
Able to work both autonomously and in a team
Strong computer skills, particularly with Microsoft Word and Excel
Results oriented; solid work ethic
Proactive problem solving skills
Interest in meeting/event planning preferred

Event Coordinator Resume Examples & Samples

Ability to plan and coordinate logistics and deliverables for trade shows and events worldwide with minimal supervision
Bachelor's degree and 2+ years of related experience OR equivalent combination of education and years of related experience
6-10 year of experience in trade show and event management; 5 of the years in trade show planning and execution
Excellent written and verbal communication skills, including presentation skills
Detail-oriented with excellent follow-up, budgeting, and time management skills
Knowledge of marketing communications and graphic development
Must be proficient in Microsoft Office suite of products (including strong knowledge of Excel, PowerPoint and Word)
Experience with CRM management and familiarity with Salesforce
Willing to travel up to 20%-25% domestically and internationally to organize events as needed, may include travel on evenings and weekend
The employee must occasionally lift and/or move up to 35lbs. Onsite duties may require bending, walking, or standing for an extended period of time

Event Coordinator Resume Examples & Samples

Provide support for internal and external employee and customer functions, sport events, symposiums, conferences, programs, banquets, receptions, and executive meetings and briefings. Troubleshoot and resolve less complex problems
Coordinate and arrange major hotel accommodations and services, transportation, and communications
Develop and maintain invitation lists. Track responses
Facilitate support, client and guest entertainment, program functions, and similar activities
Manage budgets. Establish and maintain budget tracking systems. Advise management of irregularities
Prepare and submit status reports
Maintain a filing system of current and past events
Proficient in all MS Office Suite programs
Strong computer and Internet research skills
Excellent collaborative and interpersonal skills: Ability to work with all levels of management and staff, outside clients and vendors
Proficient project management / organizational skills
Sensitivity to confidential matters may be required

Event Coordinator Resume Examples & Samples

Oversee overall event as well as set-up personnel for performance and cost effectiveness
Support Customers and vendors regarding on and off site meeting and events
Coordinate conferences and events using internal preferred online scheduler
Maintain and order furniture inventory
Oversee client amenities

Event Coordinator Resume Examples & Samples

Understands the event process and key internal and functional responsibilities
Supports the development, management, and delivery of events that are major resort initiatives while collaborating with the overall event manager, as assigned
Schedules all project team meetings, executive updates, core team meetings and manages event producer calendar and deliverables
Support the Reservation Center (Air, rooms, confirmations, Manifest, itineraries, Disney Now updates (RSVP tracking, report updates), asset distribution, My Disney Experience updates (linking hotel, park passes, Media Fast Passes, Magic Bands), Guest communications, and Event Hospitality
Actively develops, manages, and communicates all project team timelines, milestones and deliverables ensuring that the overall event objectives are met
Facilitates all walk thru coordination, logistics elements including but not limited to: collateral/creative, room blocks, amenities, cast communications food and beverage, communication and entertainment art needs
Serves as a conduit for flow of all event information to/from Core and Project Teams, SEM Management as per protocol while keeping SEM Management informed of all salient issues at all times. Anticipates any conflicting issues that may arise and effectively controls the situation
Under the Event Solutions team, responsibilities of support to include; Disney Rep Program, Fulfillment, Interview Scheduling, Transportation and Amenity development
Demonstrated ability to multi-task and deliver quality, timely work within tight deadlines
Able to work in a fast-paced, dynamic environment, managing multiple projects with varying priorities and deadlines
Strong computer proficiency including: Microsoft Office &/or Mac [i.e., Excel, Word, PowerPoint, Keynote]. Disney Systems experience (My Disney Experience, Dreams) a plus
Willingness to travel [domestically] and work a varied schedule that may include evenings, nights, and weekends as necessary
Prior Disney experience and/or knowledge of the Disney brand
Bilingual/Multilingual abilities a plus
Bachelor’s Degree is preferred or 2-3 years of prior event planning

Special Event Coordinator Resume Examples & Samples

Serves as liaison between company, lottery, retailers and players
Implements sales and marketing plans for new and existing events and retailers
Operates lottery events and promotions throughout Nebraska
Sells and redeems lottery scratch and online tickets
Assists players with lottery products and related services
Works with lottery sales representatives to set up retailer sponsored promotions

Administrative Assisant / Event Coordinator Resume Examples & Samples

Act as a proactive member of the company’s Marketing Department
Responsible for the planning, coordination, and implementation of tradeshows, meetings and events
Prepare and update yearly tradeshow calendar
Negotiate with hotels, transportation companies and other vendors for products and services
Troubleshoot and resolve event-related problems or complaints from internal and external
Maintain contacts for all events, register company within deadlines
Prepare guidelines and check lists for each event or meeting
Maintain and manage inventory tradeshow demo products and material
Organize and plan tours of the facility
Position may include other Marketing related projects
2+ years’ admin experience
Tradeshow, travel and event coordinating and planning experience
Proficiency in MS Office Suite (Word, Excel, and PowerPoint)
Organized, professional, able to interact with vendors and associates professionally
Able to manage multiple priorities and have worked in a fast paced environment where multitasking is the norm
Proven record of working in a responsible position requiring a high degree of detail, professionalism and maturity

Planned Event Coordinator Resume Examples & Samples

Ensure all Planned Outage activities, Network Hazards and advice are processed promptly and accurately
Evaluate all EO (Engineering orders), CO (Customer orders) submitted by operational groups – NOC, FOPS, P&P, NSC, NAC, Product Management and Product Engineering etc for network rearrangements and/or network configurations
Examine the PTW (Permit to Work) proposal and identify all affected services, customers and workgroups involved in the work that needs to be informed
Creation of change requests when Optus records are identified as being incorrect
Produce statistics on planned outage activities by recording customers and amount of services/circuits affected for inclusion in Core Operations reporting
Obtain/Assign PTW signoffs from other work groups as necessary
Creating and updating customer files to enable accurate and timely documentation on all processed Planned Events
Renegotiating event timeframes that are requested by Customers
Ensure the effects of all Planned Events are adequately informed

Event Coordinator Resume Examples & Samples

Business Savvy
Detail Oriented
Deadline Driven
Team Player and Builder
Relationship Building
Excellent Qualitative Research Skills

Event Coordinator Resume Examples & Samples

1-2 years’ experience in event coordination or event support
Event Coordination/Support
MS Office (Word, Excel and PowerPoint) and database software expertise
Strong detail orientation and initiative
Ability to work in a fast paced environment with strict deadlines

Event Coordinator Resume Examples & Samples

Organize and ensure execution of proper brand strategies at assigned events
Coordinate display space, booth components, product samples, marketing collateral, and related promotional elements
Create event component kits, ensuring turnkey execution for representatives on location
Communicate detailed execution elements and logistics. This includes shipping locations, timing, set-up, tear down, and other related event details and instructions
Coordinate and maintain calendars, planning tools, basic budget tracking, and related reports
Own the details, create and execute check lists, schedule necessary meeting invites, and meet necessary timelines
Availability for potential occasional travel, but not required
Occasional evening and weekend hours may occur
Associate's or Bachelor’s degree in marketing or related field, plus one to two years experience in an event or project coordination role, or an equivalent combination of education and experience
Strong attention to detail with advanced organization and project coordination skills
Experience working with Microsoft Excel, calendaring, and project management tools
Ability to be detailed and flexible while working in a fast-paced collaborative team environment
Ability to frequently lift and/or move trade show equipment, samples, and marketing items

Event Coordinator Resume Examples & Samples

A true desire to satisfy the needs of others in a fast paced environment
Must have the flexibility to work some weekends
Must possess refined verbal and written communication skills
Knowledge of a second language is an asset
Must be able to prioritize projects with proven ability to multi-task
Must be proficient in computer systems and general computer knowledge
Must be highly organized and have excellent customer service skills
Must be friendly, passionate, professional and excellent team player
Must have a keen desire to assist others
A degree in hospitality or equivalent experience is preferred
Previous hotel experience is preferred
Event planning experience is considered an asset
Must be legally entitled to work in Canada

Senior Event Coordinator Resume Examples & Samples

University degree in business or related field
Two – three years related work experience in event operation and ticket is preferred
Detailed focused, strategic thinker, the candidate must “do” and “deliver”
Passionate about live entertainment, strong work ethic, taking initiative, positive thinker and self-motivated; team player, capable of thinking fast and problem solving; able to self manage time schedule
Must be committed to work irregular and long hours, (i.e. events which may include nights and weekends)
Prioritize and multi-task in a fast based and stressful environment
Native Mandarin Chinese and fluent spoken/written English

Human Capital & Event Coordinator, Mid Resume Examples & Samples

2+ years of experience with training and human capital activities
Experience with organizing and managing events and meetings
Experience with interacting and working closely with senior leadership and key stakeholders
Experience with Microsoft Office, including Microsoft Word, PowerPoint, and Excel
Experience in the intelligence community
Ability to multi-task and pay strict attention to detail
Experience with program or project management
Experience with posting information to SharePoint
Experience as a team player and collaborator
Possession of excellent written communication skills

Event Coordinator Resume Examples & Samples

Associates degree required. Bachelor’s degree strongly preferred
1-3 years of experience in event coordination
3-5 years of customer service background
3+ years of Microsoft Office including Outlook is required
Lotus Notes, SharePoint and Maximo experience is a plus
Ensures exemplary customer service throughout the event planning and execution process

Event Coordinator Resume Examples & Samples

Overall responsibility of managing approx. 50 events per year, varying in size from 10 to 400 participants in Austria, Europe and overseas
Manage full events from conception through completion
Negotiations with international congress organizers and third parties
Serve as competent main point of contact for all involved parties, manage and lead workload of all project members
Build and maintain strong relationships with all, internal and external stakeholders
Attending events in person, providing onsite support for participants
Provide information for budget planning and work within the budget

Event Coordinator Resume Examples & Samples

Provide administrative and services support to the Catering Sales Team by responding to all inquiries for banquet space, catering pricings, menus and other catering
Body & Soul, the service attitudes model developed by Pullman
A Pullman “school” of leadership, focusing on creativity

Event Coordinator Resume Examples & Samples

Serve as primary contact for clients of assigned events – provide and determine their needs in order to make their events successful and accomplish their goals
Maintain positive rapport and form strong client relationships
Communicate event needs effectively with staff by compiling and communicating with various departments
Work closely with calendar management group and coordinate proper facility usage calendar
Implement facility rules, regulations, policies and procedures
Manage, maintain and organize event binders and files, which include all pertinent information for venue’s events
Compile expenses and numbers database for building tenants and any other clients
Responsible for maintaining reports for assigned events
Support Director of Special Events and other event coordinators on large production events
Must have High School Diploma or its equivalency (Bachelor of Arts/Sciences Degree preferred)
2 years previous event services experience; previous experience at a sports/marketing company or sports venue preferred
Demonstrates effective leadership skills and prior management experience
Understanding of budget preparation and management
Understanding of general building codes, permits, and OSHA related requirements
Demonstrated ability and experience to multi task and delegate
Proficiency with MS Office PC applications (i.e. word processing, spreadsheets, databases)
Creative focus regarding problem-solving and making sound business decisions
Team-oriented with healthy and positive attitude
Knowledge in determining and coordinating logistical needs to support large public events, preferably in a large sports arena or event facility
Demonstrated sound organizational, coordinating and personal interface skills
Proven job reliability, diligence, dedication and attention to detail
Must be flexible with working days, nights, weekends, and holidays
Ability to consistently prioritize projects, meetings and fast changing schedules while remaining productive and professional
AutoCAD experience preferred

Bracebridge Event Coordinator Resume Examples & Samples

Act as Hotel and Dining Room Coordinator and Liaison with Andrea Fulton Productions
Prepare Majestic “Red Book” (Bracebridge Guide)
Communicate events related information to hotel and Yosemite staff
Manage Bracebridge reconfirmation process
Assist with the New Year’s Eve Dinner Dance
Assist with Taste of Yosemite day to day operations
5 years’ experience in coordination live shows and performances
Previous experience and knowledge of Bracebridge preferred
Strong English verbal and written communication skills
A high level of guest service and an eye for detail
Must be able to work a varied schedule including weekends and holidays
Must be able to interface with hotel staff and Bracebridge Producer
Delegate
Must be able to stand for entire shift up to 8 hours a day

Audiovisual & Event Coordinator Resume Examples & Samples

Assist the Audiovisual Manager by having a good working knowledge of all A/V systems in Founders Hall event venues
Troubleshoot minor technical problems and provide user support when required
Obtain event space keys and appropriate setup information for responsible events
Verify that all equipment requested for events is set in the exact manner as described on the setup report (unless otherwise directed)—this will involve the setting of tables and chairs and basic audiovisual equipment in accordance with reservation requests
Maintain order in all storerooms and ensure that aisles and mechanical equipment areas are kept clear of equipment
Perform event area walkthrough according to the event schedule
Assist event manager(s) with their program needs while enforcing User Responsibilities of George Mason University Arlington campus
Identify maintenance discrepancies and/or damages within event space and forward them to Administrative Officer and Operations Manager
Set the following day’s setup requirements when applicable
Interact with event contact persons 30 minutes prior to event start time to ensure satisfactory service and facilities, and checks in periodically
Interact with Catering, Housekeeping, Facilities and the Information Desk when necessary
Assist Events Management staff with data entry in Resource 25 scheduling software and organization of office work including sensitive materials; and
Perform other duties as assigned by Events Management Staff
Demonstrated experience (at least six months preferred) working in an A/V tech support capacity
Must possess good communication (oral and written), customer service, time management, organizational, skills; and be detail-oriented; and
Position requires individual to safely and independently move items up to 50 pounds, with most lifting done by two individuals

Operations / Event Coordinator Resume Examples & Samples

Bachelor’s Degree with a minimum of 6 years technical writing and/or event coordination or other related experience required for level 3 role
Bachelor’s Degree with a minimum of 10 years technical writing and/or event coordination or other related experience required for level 4 role
Active TS clearance required with ability to obtain a DHS EOD clearance at the SCI level. Selected candidate must be able to obtain and maintain a favorably adjudicated DHS background investigation for continued employment
Strong communicator with customers at varying levels of leadership
Highly organized with ability to simultaneously manage multiple tasks efficiently
Experience with project facilitation
DHS EOD at the SCI level preferred
Cyber security/IT security professional writing experience desired
Department of Homeland Security experience desired

Event Coordinator Resume Examples & Samples

Pre-function set up
Escorting and supervising guests
Support performers requests
Support traffic control activities
Catering set up and break down
Perform usher type duties
Work on projects assigned by Event ManagerSearch Jobs US

Event Coordinator Resume Examples & Samples

Assist in managing projects completely from concept through logistical execution including the timely delivery of projects and materials ensuring fiscally responsible development and execution
Works with internal departments on the production and project management of creative materials
Assist in developing and executing event operational and marketing plans
Bachelor’s degree in Advertising, Marketing or Public Relations
1-3 years media experience preferred
Must have exceptional interpersonal and organizational skills
Must be able to work independently with minimal supervision and capable of working on multiple projects simultaneously
Excellent verbal and written communication skills are essential
Must be able to analyze situations and use good judgement in making decisions that affect our working relationships with our media partners, other departments within Sun Sentinel Media Group and our parent company, tronc, Inc

Private Event Coordinator Resume Examples & Samples

Utilize all aspects of CaterPro to assist in managing the Club’s Private Events including tracers, daily planner, lists, contacts, prospects, menus, special instructions and accounting policies
Assist with the creation of, updating and organization of all sales tools as requested by the PED, including quarterly game plans, competitive analysis, social media, marketing and menus
Update and timely distribute most current Function sheets
Responsible for clear and timely communication with the PED(s), the Executive Chef, the Service Director and the Banquet Captains to ensure that the Member’s/Host’s needs are met
Ensure that all guarantees for Member and Guest events are obtained and updated as required
Adhere to all of the various Company, Club, and Department written standards of operations, policies and procedures, manuals, memos, oral instructions, etc., all of which go to make up the required elements of the role
If the Club’s PED in unavailable, the Private Events Coordinator may need to provide additional coverage on the phones or other aspects of the role

Event Coordinator Resume Examples & Samples

Contacting and directing outside service providers
Scheduling conference rooms
Maintaining and ordering furniture inventory
Overseeing client amenities

Event Coordinator Resume Examples & Samples

Handles all group requirements for booked conventions and groups as assigned by the Conference Service Manager. This will include finalizing catering menus, meeting room specifications and group resumes
Prepares and process all paperwork required, such as social event contracts, BEOs, resumes and all client correspondence related to upcoming definite group bookings
Maintains working relationship with all clients from initial file turnover through all pre-planning stages of the program; up to group arrival day
Responds to leads and work toward definite status for local and social food & beverage functions and meetings
Prepares and distributes daily and/or weekly reports as determined by Company standards along with Weekly Resumes and BEO Packet
Prepares informational packets (Resumes, BEOs) for distribution to other operating departments
Provides detailed communication and timely follow-through with both the client and the in-house staff to ensure exact client requirements are met and satisfied
Disseminates information, on behalf of the client, to all key team-members on the Staff
Effectively communicates with Front Desk and Food and Beverage regarding group functions and special events keeping both departments aware of any special needs or contract changes well in advance of the function
Supports Conference Grounds’ business and guest service goals and standards
Recognizes the importance of meeting deadlines. Available for onsite meetings as needed with client, Conference Service Manager, Sales Manager, and Food and Beverage Department
Demonstrates, exhibits teamwork, answers telephone inquiries, maintains the conference service files and performs other administrative functions
Represents Aramark professionally and ethically at all times
Interfaces as needed with other departments to ensure the smooth delivery of customer service in pursuit of complete guest satisfaction
Coordinates, set up, service, and clean up of group functions and special events in accordance with Aramark standards and safety and sanitation policies. Checks function set-up and coverage
Performs additional tasks and responsibilities that may be assigned at the discretion of the manager. Tasks and responsibilities may be added or revised based on the volume of business and the need for the work to be completed at the present time
Follows Aramark policies and procedures and safety and sanitation policies and procedures and insures compliance with these policies and procedures
May be required to work nights, weekends, and/or holidays
Must possess general knowledge of food and beverage and service procedures, generally involving two (2) years previous working experience in food and beverage sales
Must be able to lead, motivate, and relate to others

Marketing & Event Coordinator Scandinavia Resume Examples & Samples

Event Coordination
Create and follow checklists for relevant processes to ensure control and minimize the risk of error
Create, maintain and archive structured and consistent formats for events, participant information, budgets and expense follow-up etc. to ensure control and minimize the risk of error
Contribute to long term event planning together with the Nordic Marketing and Nordic Management Teams
If needed, schedule weekly/bi-weekly/monthly meetings e.g. with the PM’s, to walk through upcoming events and submission deadlines to ensure prompt action where necessary
Support in creating and communicating an annual events calendar containing upcoming event dates (mainly for external HCP education, but also internally including congresses/meetings and training activities etc.)
Ensure all activities meet local industry and Stryker compliance guidelines and that approval is obtained from Compliance/Legal prior to commitment
Work with compliance and local marketing in the coordination and booking of travel and lodging arrangements in connection with approved external courses, meetings and other AP activities
Ensure that all expenses are budgeted for, booked on the correct project code and followed-up on to keep track of savings or over-spending. See to that we do not commit to any expenses that have not been budgeted for. Also, ensure that we act in good time to keep cost at a minimum
Create Purchase Orders for all Marketing related activities and expenses in Scandinavia, ensuring accurate registration of expenses (e.g. correct cost centre and natural account)
Ensure and coordinate invoicing of applicable delegate fees in connection with external courses and meetings
Arrange for leads forms (in paper format or via app) to be used for all relevant TPEC’s. Consolidate and distribute after the meeting for Sales team(s) to take action
Coordinate Nordic Sales Meeting and other internal activities, ensuring that logistics run smoothly
Investigate possibilities to extend the use of Apsis platform not only internally but also for external communication
Support in coordination of Scandinavian HCP consulting agreements
General Marketing
Manage and update the Stryker Connect website (SharePoint)
Create monthly newsletters for Stryker Nordic (Apsis)
Manage and update the Stryker Nordic website
Management Support
Support management with communication and presentation preparations
Planning and setup of townhall meetings
Provide timely, accurate and qualitative input in all forms of submissions
Attend field days with co-travel and participation at meetings with main objectives to 1) increase knowledge of the selling process and 2) scout for competitor activities (marketing related), e.g. booth design and focus, activities, marketing materials etc
Collaborate and build on internal relationships with Event and Marketing peers in Europe as well as with BCD and other external parties
Define the need for own personal education and participate in trainings arranged locally or in Europe

National Event Coordinator Resume Examples & Samples

Report to Senior Manager, National Entertainment (based out of NYC)
Work with 3rd-party partners on travel and fulfillment for all iHR national events
Communicate and work with all iHeartMedia hosts to ensure all internal groups are accounted for in terms of tickets, hotel rooms, credentials, etc
Manage hotel blocks for all iHR national events, iHM corporate meetings, and B2B events
Work with ground transportation companies to ensure all necessary transfers are booked for all iHR national events
Secure and manage human arrows needed for all iHR national events
Compile all invitation and itinerary verbiage for VIP guests, winners, and staff for all iHR national events
Manage contracts and budgets for all travel and fulfillment related partners and expenses
Communicate travel booking process for all Music Summits and internal national programming meetings
Manage all travel-related expenses and budget tracking for attendees of all Music Summits
Travel out-of-state and work on iHeartMedia events, B2B conferences, and corporate meetings
2 - 4+ years of special events/travel & fulfillment experience, preferably in the entertainment industry
Demonstrate ability to creatively develop and execute events
Ability to handle confidential information with high level of professionalism and discretion
Excellent interpersonal skills and ability to collaborate across departments
Excellent communication skills with ability to negotiate
Ability to adapt to an ever-changing environment

Event Coordinator Resume Examples & Samples

Two years of deadline-oriented marketing and event planning experience
Bachelor’s degree in Marketing, Business, or Communications preferred and/or equivalent experience and training
First-rate organizational skills are a must to succeed in this position
Ability to produce results in a fast paced environment with strict deadlines
Experience using Microsoft® Word, PowerPoint, and Excel
Basic website HTML, layout and design knowledge and digital graphic design experience helpful

Event Coordinator Resume Examples & Samples

Customer service support both in the office and on-site for events
Supports the Event Manager in managing relationships with hotels, transportation, and other vendors
Learn and manage fully all areas of Anthony Travel’s proprietary reservation system including hotel inventory, rooming lists and additional tour items

100

Event Coordinator Resume Examples & Samples

Bachelor’s degree in Ag Communications, Public Relations or related event management and communications field
Two years of experience in event management
Strong oral and written communication skills to communicate the college vision and mission
Excellent interpersonal, customer service skills, and professionalism with the ability to influence and build working relationships among a diverse workforce
Exceptional organizational and time management skills with emphasis on accuracy and attention to detail
Ability to implement school and University-wide events that include staff and volunteers
Valid US or Canadian driver’s license

101

Event Coordinator Resume Examples & Samples

A bachelor’s degree or an equivalent combination of education and experience
Excellent interpersonal skills and strong verbal and written communication skills
Ability to function well among colleagues and guests under high pressure situations
Availability to staff events on weekends and before 8 a.m. and after 5 p.m. on weekdays
Valid driver’s license and vehicle to pick-up and deliver materials in preparation for events
Extensive knowledge using Microsoft Office
Flexibility with changing circumstances and work schedule
Desired Qualifications*
Experience working in educational sector, preferably in fundraising
Knowledge of University organization policies and procedures
Mission Statement

102

Senior Event Coordinator Resume Examples & Samples

Own, drive and execute all aspects of events related to corporate, flagship and platforms across the regions
Be an integral part of the Marketing teams locally and globally
Well organised, motivated to drive change, ability to multi-task, good communicator and up for a challenge
Ability to work effectively in cross-functional and international groups
Strong language skills, with both written and spoken English essential
Adaptable and a clear thinker
Self-driven and a quick learner with strong negotiation skills
Strong negotiation and budget/financial management skills
A personality to foster good relationships with key stakeholders and cross functional teams
PC literate; Excel, PowerPoint, Outlook and Word and Oracle/Siebel (CRM)
5+ years proven experience in Event Marketing roles (ideally in the Tech industry)
Experience of working with demanding senior sales teams
The role would suit someone who is self-motivated and focused with an entrepreneurial attitude
Proven marketing experience across international boundaries
Proven experience of being innovative, creative and ability to use own initiative
Proven successful events marketing execution and strategic planning skills are essential
Demonstrate understanding of the events marketing discipline
Demonstrable ability to be accountable for project management and budget management
Experience in managing agencies and a track record of getting the best out of suppliers

103

Event Coordinator Resume Examples & Samples

Update conference scheduling as needed for Facility Operations, Space Planning, AV/VC Team, and Helpdesk
Coordinate with local facility managers to add new or update existing conference rooms
Triage expedite tasks to the appropriate people or department
Manage daily conference room tasks and requests based on priority
Create spreadsheets
Assist with CAFM team with misc. projects

104

Marketing & Promotions Event Coordinator Resume Examples & Samples

Schedules, coordinates and oversees Remote Broadcasts, Street Team Events and on site appearances
Supervises and trains team of Remote Techs and Street Team members
Conducts operations for large scale on-site promotions and events
Collaborates with multiple departments to execute remotes, events, van hits and other street team activities from start to finish
Maintains equipment and fleet of promotion vehicles
Plans and prepares prize bins for station events
Organizes and manages the Remote Broadcast Event Calendars
Assist the Director of Marketing & Promotions
Attends client meetings with sellers and sales managers as needed to plan events and event logistics
Performs office administrative functions
Trouble shoots if issues arise at remote broadcasts or station events
Supervises prize inventory
Sets up and runs audio and other types of equipment
Problem solving and decision making
Exhibits good interpersonal skills; collaborates with others; maintains composure when faced with difficult situations and personalities
2-3 years’ experience in media/or marketing

105

Wedding & Event Coordinator Resume Examples & Samples

Generate new/repeat wedding and event business while acting as authority regarding industry trends/best practices
Manage event inquiry, details, coordinate all catering related needs of events as well as post event follow-up
Ensure client satisfaction and above-and-beyond hospitality experience while maximizing facility profitability
Associates degree (AA) and one to two years related experience and/or training or equivalent combination of
Must be an authority regarding industry trends/best practices. Creativity along with innovative approaches important
Knowledge of Microsoft Office applications, POS system, and saleseforce.com. Socialtables.com a plus
Weekend and some evening hours required due to nature of position

106

Event Coordinator Resume Examples & Samples

Follows systems and processes that are efficient and serve as strong communication tools for all departments regarding the details for groups and special events
Complete administrative duties in a timely manner to include: compile and distribute BEO packets and attend daily BEO meetings; compile and distribute 10-Day packets and attend weekly meeting; distribute weekly ESS surveys received and update performance rankings; detail all in-house functions, as well as Vail Resorts functions, as assigned by Director of Event Planning; input information for Reader Boards daily; complete Post-Con Tracking spreadsheet weekly; complete Convention Calendar weekly; attend and take notes at weekly Operations Meeting; distribute Group Resumes and Cover Sheets; provide customer support as needed for in house groups
Maintain program knowledge for the Events team by attending planning meetings, conference calls, reviewing group resumes and banquet event orders (BEO’s) prior to group arrival
Promote positive morale and friendly attitudes
Additional administration tasks as requested by Events team

107

Event Coordinator Assistant Resume Examples & Samples

Assist Event Manager with Core Team meetings, scheduling, coordinating and setting up Share Point sites
Provide on-site support to Event manager and Event team members
Provide consultation to Event customers regarding event space selection
Secure event space contracts for customers with customer service, local Hotels and transportation companies
Coordinate Badge and Event material printing for all Corporate Events with Copy Center
Assist with Corporate Event process documentation
Assist with Travel Logistics and Itineraries to Travel Coordinator
Process event related invoices and complete final budget analysis at close of event
Order Event Supplies as needed
Track Event Inventory supplies
Assist with set up and coordination of event SharePoint planning sites
Assist with development of event registration sites
Minimum 2 year degree + applicable experience; Bachelor’s degree in Marketing or Business is preferred
3-5 years of Event industry experience is highly desired
Strong Customer Focus
Strong Negotiation skills
Must demonstrate high degree of initiative and the ability to manage multiple tasks
Must be able to deal in stressful situations and meet deadlines as required
Active Listening
Strong Interpersonal
Ability to interact and communicate effectively with a diverse employee group and across many levels of management

108

Event Coordinator Resume Examples & Samples

Work in conjunction with client National Event Coordinator
Coordinate security needs and coverage for scheduled client/Oculus events
Recommendations of coverage and protection of personnel, equipment, property and space and provide documentation of action plan to the client Events Coordinator
Coordinate with AUS district team, NAPM and client Regional Security Manager for scheduling, local support, and communication of details and scope
Customer support, review of coverage for cost effectiveness
Facilitate event coverage before, during and close down with liaison between AUS and client teams
Event travel if needed locally or nationally with travel cost to be billed back per contract
Reviews, processes and approves security service requests on behalf of the Events team with final approval from the client Regional Security Manager
Coordinates with requesting parties to identify scope of work and minimal staffing requirements in relation to routine security service requests
Supervises guard vendor’s personnel involved in the protection of the organization's personnel and physical assets
Provides support and instruction to the guard vendor’s personnel in carrying out the security policies and procedures of the organization. Conducts meetings with personnel as needed to enhance safety and security of the working environment and improve performance of the guard vendor’s personnel
Oversees the handling of response to calls for assistance and addresses complaints

109

Event Coordinator Resume Examples & Samples

Support customers and vendors regarding on and off site meeting and events
Work cross-functionally with various event management groups
Prepare and distribute reports as requested

110

Event Coordinator Resume Examples & Samples

Provide administration support and coordination
Maintain automated logs, records, and files
Develop, draft, write, and edit reports and briefs
Interface with distributed personnel to coordinate meetings
Perform Event coordination, collaboration with customers, record development and update, and opportunity development through Event completion activities
Prepare and or maintain documentation, procedures, and methods including user references
Coordinate venues, meetings rooms, security protocols, and technical support
Develop, maintain, and follow workflow processes
Merge the right components, processes, procedures, and support together to bring success to an Event
Flexible toward changing demands and priorities
Organize and compartmentalize Event activities and support activities– bringing order to an Event
Describe the technical environment by understanding the Information Technology or network concepts for an Event
Communicate with vastly differing personalities, to develop/articulate/document technical, procedural, and administrative requirements
Develop project schedules and timelines to accomplish Events
00-02 years w/Bachelors Degree

111

Event Coordinator Resume Examples & Samples

A bachelor’s degree (preferred in hospitality or business), or an equivalent combination of education and experience
Ability to respond to tasks with a sense of urgency and to manage multiple deadlines effectively
Highly self-motivated, detail-oriented and accuracy-driven
Ability to perform duties with high-level professionalism, flexibility, discretion, judgment, diplomacy and tact
Must have excellent communication skills, both spoken and written
A valid driver’s license, ability to travel independently, and ability to work a flexible schedule including evenings and weekends; and
Proficiency in Microsoft Excel and Word, and a familiarity with database software
Experience working in the hotel or meeting planning industry is preferred; and
Demonstrated experience event planning, and production experience

112

Event Coordinator Resume Examples & Samples

Interacts and meets with GW staff, students, and/or external contacts to identify the focus and scope of events in order to coordinate the administrative activities necessary to conduct events
Collaborates with GWLAI staff, faculty, student organizations, and departments to propose new events and activities to further GWLAI goals
Responsible for maintain an up-to-date calendar for each special event space inside Gelman, scheduling rooms according to room guidelines, insuring rooms are always set appropriately for events, reporting/following up on facilities or technical issues, occasionally moving groups when a conflict occurs, and maintaining printed room calendars on appropriate spaces. Maintains correct information on the capabilities and restrictions for each room on website
Coordinates activities through various GW offices and external vendors to schedule space, equipment, catering, and other related requirements for events, to include communicating clearly with clients to identify the specifications for each event
Assists with promotional activities for events to include insuring all events are appropriately included on the library website, GW calendar, and social media. Implements targeted marketing to specific departments or student organizations
Serves as on-site manager for all events or coordinates with available staff to arrange for their support. Prepares and communicates event documents and logistical instructions to entrance staff and to supporting staff
Collects and maintains data on each event, including attendance numbers and costs, and maintains a written assessment of each event including recommendations to improve future events
Project Management capabilities, ability to manage timelines and track workflow of competing projects
Strong computer and software skills to include use of content management software to edit for web, use of google documents and folders, and various social media channels
Excellent customer service skills and the ability to communicate with a wide variety of guests, vendors and clients in a professional manner
Bachelor’s Degree and familiarity with academic environment

113

Promotions & Event Coordinator Resume Examples & Samples

People Skills/Team Player
Interact well with listeners, clients, and management and to represent the stations well
Shine during live remotes and appearances
Ability to take direction
Requires some evening and weekend hours

114

Event Coordinator Resume Examples & Samples

Develop and oversee meetings and training events
Manage logistical details
Negotiate contracts with suppliers and service providers
Communicate accurately, timely and effectively with meeting stakeholders and attendees
Maintain records of event correspondences, purchase orders, contracts, etc
Provide onsite support when necessary
Proactive self-starter who is an enthusiastic team player, detail oriented and customer service-focused
Strong project management and organizational skills with the ability to work efficiently, multi task and meet deadlines
4-year college degree preferred or relevant experience
CMP or equivalent certification preferred

115

Event Coordinator Resume Examples & Samples

Act as key liaison between EY Foundation and sports event company for all three regions
Manage EY volunteer team per region
Monitor and drive participant fundraising for each region including managing under-performers
Identify and pursue corporate sponsorship opportunities in line with EY Foundation brand and independence
Design and develop communications plan – pre and post event
Lead in the creation, management and content-generation of resources that support the challenge including email communications, web, video, Sharepoint, Yammer and social media channels
Assist and manage, where appropriate other fundraising activity in line with charitable objectives
Research, book and coordinate transport to and from the event for key offices in selected region
Project management experience, and be able to construct a project map, with critical path analysis, risk analysis and an engagement plan
A team player with a confident manner and a professional, flexible, positive, calm and resilient approach
Sociable nature and enjoyment of meeting new people
Exemplary written and verbal communication skills in English
Experience of working to deadlines in a complex multi service line / project environment
A friendly and approachable personality
Experience of fundraising

116

Event Coordinator Resume Examples & Samples

Pre-plans for upcoming events as necessary
Attends planning and organizing event meetings to obtain information, activities and details for specific events
Plans for and executes all logistical arrangements and maintains communications with appropriate staff regarding progress including: ensures coordination of activities with other on-campus departments such as facilities, janitorial services and food services; sets up the venue with displays, tables, chairs, audio-visual equipment, photography/video, catering and special needs accommodations; ensures an adequate inventory of needed supplies; requests and ensures adequate student worker staff is scheduled for all phases of the event and breaks or tears down event displays and set ups
Assists with scheduling student worker staff as needed
Monitors event activities to ensure all requirements are met, client is satisfied and clean-up/re-set is handled
Bachelor’s degree preferred in a discipline related to communications, marketing, promotions or similar program from a regionally accredited institution
1 year experience in a similar or related capacity including an overnight camp environment, youth camp, event planning, promotions, etc
May consider an equivalent combination of work experience and education
Self-motivated with a service orientation
Results focused and detail oriented
Ability to communicate in a non-English language is helpful but not required
Good planning and organizing skills
Proficient with MS Office Suite software
Ability to cope and adapt to changing priorities, work in a fast-paced environment and under frequently stressful conditions
Good time management skills and ability to meet deadlines
Flexibility with work varying schedules including evenings, holidays and weekends, and a willingness to stay overnight on campus during certain events

117

Event Coordinator Resume Examples & Samples

To complete park, corporate and resort events falling within the position’s remit
Enlist the support of Operations and various departments or a successful event for both resort and guests
Ensure ability to work independently on each event falling within the position’s remit to produce successful KPI scores
Primary owner of relationships with clients (city, Marketing, outreach programs) planning meetings, facilitation of event, as well as follow up post event relations
Collaborate with Entertainment and Event team to ensure calendar reflects appropriate timing for all events at LLFR
Collaborate with Marketing to achieve successful events
Manage the Events budget effectively
Schedule MCs to facilitate activities and check in tables as needed for each event
Provide leadership, direction, and feedback to MCs working each event as necessary
Follow all corrective action protocols in regards to attendance, grooming standards and basic performance for all MCs staffed per event
2 years in Theme park environment or related industry is necessary

118

Marketing Event Coordinator Resume Examples & Samples

To lead the definition, deployment and management of all industry, customer & internal events, including tradeshows, road shows, open houses, partner & reseller events, Esko Sales kickoff and President’s Club as foreseen in the NA marketing plans and budgets
Identify the locations of the events, negotiate contracts, and execute other planning details as required
Support Marketing Managers through the creation of theme and content and as they create interest & demand within our target customer base
Ensure the internal resources are aligned for us to hold a successful event within the allotted budget
Assist Marketing Director in the definition of the annual event calendar and budget
5+ years of experience in marketing, event management, or communications related roles in technology companies; a deep understanding of the printing industry is preferred
Experience in leading and managing multiple projects including large customer events with know-how in creating and owning a financial budget including negotiating vendor relationships
Excellent communication skills, including writing, proof reading skills, and speaking
Highly proficient in Microsoft Office Suite
TEAMWORK:The ability to work collaboratively with others toward mutual objectives
SENSE OF URGENCY:A bias for taking action - spontaneous recognition of problems and opportunities
CUSTOMER FOCUS:A drive to discover and meet the needs of customers (either internal or external)
ADAPTING TO CHANGE:The ability to adapt to work effectively in an environment of change, uncertainty, and ambiguity. Can make pragmatic decisions in a timely fashion, especially when there is not a clear “right way”
ENTREPRENEURIAL SPIRIT:A fundamental belief in one’s ability to successfully take on new and difficult challenges, question the status quo, and take risks
VISIONARY LEADERSHIP:The ability to communicate and enlist support for the vision of the organization

119

Kiosk Event Coordinator Resume Examples & Samples

Highly Proficient with MS Excel
Schedule and coordinate kiosk events for multi dwelling units buildings from a designated list
Work closely with Marketing partners to execute strategic event activity in multi dwelling buildings
Manage and update a database to track all event activity
Arrange all event logistics: set-up, signing of contracts, payments etc
Manage relations with Bell preferred vendors to enable execution
Ordering and distributing promotional materials
Occasionally attend events to audit execution and provide feedback and drive improvements

120

Event Coordinator Resume Examples & Samples

Possess decision making skills as well as the ability to deal with ambiguity
Strong analytic and problem solving abilities
Demonstrates the ability to work on multiple projects simultaneously and prioritize work to meet adapting deadlines
Excellent computer skills, including Microsoft Office suite
Hosting & hospitality skills
Must reside in Kansas City or surrounding area

121

Event Coordinator Resume Examples & Samples

Assistance with planning and event execution on-site (management & shipping of materials, etc.)
Manage, track and deliver to ensure sponsorship fulfillment
Provide assistance with management of conference speaker deliverables
Assistance with management of conference registration, including support for weekly reports and metrics
Provide planning and assistance with GPTW engagement-focused activities on-site (e.g. Certification lounge, GPTW ambassadors, VIP culture champs)
Provide support for management of conference mobile app, including Q/A and user testing
Provide support for Email and Social media marketing efforts (assist with content, tracking, outbound and inbound outreach, and metrics)
Able to execute conference duties onsite in Chicago on May 21-26, 2017, if required
Support Regional Events Strategy duties, as needed
At least 2-4 years Event Planning experience, with experience in conference planning or holds current CMP certification
Previous experience in marketing/communications with preference for individuals with experience communicating with C-Suite personnel or equivalent
Sales skills and ability to build business partner relationships
Proven experience in roles requiring strong attention to detail and thorough follow-through
Ability to work and adapt in high-pressure, fast-moving and changing environments
Proven track record of excellent customer service and communication skills
Exceptional work ethic, ability to perform under pressure, proactively seek help and/or find solutions as issues arise, meet deadlines, and prioritize and deliver multiple tasks on time
Self-motivated and willing to contribute to a strong team environment
Excellent knowledge of Microsoft Word, Excel, PowerPoint, Adobe Acrobat, Outlook

122

Event Coordinator Resume Examples & Samples

Assist with scheduling, planning and maximum utilization of meeting/event spaces
Provide daily direction to the Conference Attendant and provide A/V support
Provide professional and courteous meeting planning assistance to internal and external clients
Assist with coordinating a myriad of meeting details to ensure successful execution
Attend weekly conference center walk through to maintain Conference Center standards
Responsible for ensuring achievement of all department service guidelines including answering phone calls within 3 rings and responding to electronic requests within the work day
Assist, support and take direction from the Conference Services/Event Manager
Assist and support the Wexford Senior Manager, Community Relations
Respond in a timely manner to last minute configuration changes and additions
Draft contracts and invoices for manager’s review
All other general duties as required and/or assigned

123

Event Coordinator Resume Examples & Samples

Web updates & Social Media
Minimum 2 years experience in Sports Marketing and/or Event or Project Management
Exceptional organizational skills and attention to details
Ability to multi-task, with a high level of personal initiative and self-drive
Travel including weekends will be required many times a year for events and Expo promotion
Photoshop experience and skills are a plus, but not required
Creativity and innovative ideas for executing social media collateral, emails, and t-shirt and medal designs is a plus
Expo staffing experience is a plus
Must be able to lift up to 45lbs

124

Wedding & Event Coordinator Resume Examples & Samples

Overall responsibility of the sale and operation of weddings
We accept candidates with limited experience who dream of being a Wedding & Event organiser in a busy quality hotel
You must be committed and energetic to build and bring the wedding business forward from 45-50 a year to 70-90
Be prepared to work on weekends and late evenings taking days off on weekdays
As a return you will receive world class trainings and support with excellent salary and potentially bonus scheme
Applicant must be already authorised to live and work in UK
Applicant outside UK must attached their evidence of being authorised to live and work in UK including NI number
For this position the business owner is not able to offer assistance in work authorization

125

Event Coordinator Resume Examples & Samples

Demonstrated leadership ability working with diverse teams to achieve successful outcomes
Ability to communicate clearly and effectively both verbally and in writing
Ability to manage multiple projects at one time and prioritize appropriately
Experience managing project in Higher Education setting desirable

126

Event Coordinator Resume Examples & Samples

Provides administrative support and assistance to the Director of Sales
Distribution of all internal and external correspondence
Send information packets, email menu / events proposals to clients
Update Caterease with all inquires, tentative and definite business
Process all deposits and payments in a timely manner, track status of payments for all events
Special Events Orders and floor diagrams to be generated and distributed to the proper managers
Ensure that staffing levels are met for events
Ensure that event is accurately scheduled in booking systems
Assures seamless transition for Client from Sales Department to Operations Manager during Event
Assists with event management during event days
Client interaction; conducts site inspections and walk through with clients as requested by DOS
Assist in coordinating aspects of operational set-up and break down of events (equipment needs, rental needs, and station set-up)
Maintain supply of assembled sales kits and collateral materials
Update sales kit inserts and menus as needed
Special projects as assigned by Director of Sales
Exception time management and attention to detail
Work effectively within a matrixed environment
Entry level knowledge of special event industry, food and beverage preparations, service standards, guest relations and etiquette
Working knowledge of computers (Windows environment, spreadsheet, databases, word processing) and guest relations
Skilled in interpersonal communications, organizational concepts and financial knowledge
Ability to delegate, follow up, relate to staff and guests / clients in a positive effective manner
Professional Appearance
Punctuality and Attendance
Attitude and Teamwork
Job Skills / Productivity
Communication (Written and Verbal)
Adherence to Company Policies
Working Relationships

127

Event Coordinator Resume Examples & Samples

Supports relationships with customers and manages the resolution of customer service related issues
Responsible for the programming and implementation of new events
Assists with ongoing requirements and design, programming, & testing of client reports
Monitors programs to ensure client and customer satisfaction
Manages and resolves any operational and system issues that impact client programs
Works with Call Center Services and Call Center Operations to ensure a successful “Go Live” and client satisfaction for for new events in call center
Serves as IVR Expert as needed and assists Customer Service and Sales by identifying opportunities to expand relationships and offer additional services to existing customers
Assists with all event set-up and testing to ensure quality CC implementation
Assists in the Call Center Processing calls as needed
Assists with acquisition projects as needed
Performs other duties as required or requested
Assists with training as needed
Education equivalent to a Bachelors degree or the equivalent in related experience
One or more years as a CSR or CC Lead
Demonstrates a full understanding of call center and Client Services processes and account layouts
Demonstrates intermediate-advanced computer skills including Windows, Microsoft Office, Internet Explorer or similar web browser

128

Senior Event Coordinator With German Resume Examples & Samples

Planning and managing the events calendar and the event activities like participant registration and enrollment
Planning and managing the required logistics and travel
Relationship building with key stakeholders
Ensuring that key commitments of the customers and SLAs are always on track
Administration and organization
4 to 6 Years

129

Event Coordinator With German Resume Examples & Samples

Administration and management of the website prior, at and post events
On time status reporting and ensure that all relevant reports are up to date
On-site support, as and when required
Language skills
Fluent German
Communicative English
At least a year of experience working in a team environment handling corporate events such as business meet/events, concurrent training module spanning participants from various locations

130

Event Coordinator Resume Examples & Samples

Assist with event logistical planning and budgeting
Independently plan and execute small-scale meetings & events that include room set-up, catering, audio visual support requests, signage, etc
Prepare agendas for and attend event-related project team meetings, create and disseminate meeting recaps
Organize and prepare event materials, product samples, signage, décor, etc. as directed by the event management
General Event Support to include: set-up and load-in, help staffing during events, (e.g., check-in, as a brand ambassador, logistical support, etc.) and assist with post-event strike, box up, shipping, etc
Manage event attendee lists, invitation process, rooming lists and lodging grids
Minimum of 1-2+ years of event coordination, production or equivalent experience
Excellent grammar and communication skills
Must be able to multi-task and prioritize assignments on deadline, in a fast paced environment
Organized, detail-oriented and pro-active
Bachelor’s degree in Event Management, Meeting Planning, Marketing, Business, or Communications or equivalent experience

131

Event Coordinator Resume Examples & Samples

Coordinate multiple aspects of Radian-sponsored events including industry tradeshows, conferences and client entertainment events. This includes but is not limited to: managing registrations for events, working hand-in-hand with sales representatives to support their event, researching vendors and venues, managing budgets for events and providing on-site support as needed
Assist in developing pre and post event marketing materials for a wide variety of events designed to enhance Radian’s event presence including collateral, invitations and signage; direct mail and email; social media; and website promotion
Coordinate the post-event process including surveying attendees and conducting post-event assessment and other duties as needed
Work with external resources to support the event process. This includes Radian’s event agency, freelance designers, premium vendors and printers
Work closely with marketing team members on providing a cohesive message through Radian’s event presence
Knowledge and hands-on event management and event marketing experience
Ability to work with external vendors and agencies
Strong communication skills and the ability to work with all levels of management
Experience with event promotion utilizing a variety of marketing tactics including direct marketing, website promotion and social media. Experience with Cvent and Marketo is a plus
Ability to travel approximately 25% of the time including some weekends
Excellent project management and organizational skills with the ability to effectively manage and prioritize multiple tasks
Working knowledge of Microsoft Office products including Outlook, Word, Excel and PowerPoint
1-3 years of relevant work experience

132

Marketing Event Coordinator Resume Examples & Samples

Solid understanding of event strategy, operations, and integrated event marketing
Outstanding project and time management skills – highly organized, detail focused, results-driven, accountable with the ability to juggle multiple urgent requests
Ability to travel to event locations
Experience with email marketing platforms, marketing automation software (Pardot), CRMs (Salesforce) and webcast platforms all pluses
1-3 years of event marketing experience

133

Event Coordinator Resume Examples & Samples

Enthusiastically maintain positive guest relations at all times. Resolve guest complaints quickly, ensuring guest satisfaction
Authentically greet all individuals arriving at executive offices and assist with their needs
Meticulously maintain appointment calendar as necessary
Retrieve and distribute departmental mail and distribute documents to appropriate personnel
Communication: Excellent verbal and written communication

134

Event Coordinator Resume Examples & Samples

Proven track record of planning and executing tradeshows and customer events required
At least two years as a corporate event planner, planning small scale events (receptions, meetings) and large events (tradeshows, conferences, customer events)
At least two years of experience managing a budget required
Excellent relationship building and presentation skills necessary
Ability to structure and organize work independently in a fast-paced environment required
Ability to work on numerous projects and meet deadlines in a dynamic multi-location environment, while maintaining a team oriented approach
Familiarity with high tech industries a plus

135

Event Coordinator Resume Examples & Samples

Previous events experience or 1 year of applicable work experience
Proficiency in the MS Office suite including Word, Excel and Power Point
Articulate
Multi-tasking and the ability to manage multiple deadlines
Able to work independently and on a team
Ability to build and maintain relationships with high degree of professionalism
Maintain composure in a fast paced environment

136

Event Coordinator Resume Examples & Samples

2+ years’ in-house or agency experience in a marketing events coordination role
B.A. or B.S. degree
Mastery of Excel, PowerPoint, and the ability to ramp quickly to multiple internal tools
Event management and administrative support experience including project management and budgeting
Superior written and oral business communications skills, with the ability to comfortably and professionally interact with colleagues at all levels
Excellent time management skills with the ability to work on multiple deadlines in a fluid environment with competing priorities
Ability to maintain a high level of accuracy and attention to detail
Able to read blueprints and schematics
Positive and enthusiastic attitude
Graphic design, video production, and creative writing/editing experience is a plus

137

Event Coordinator Resume Examples & Samples

Basic hotel and industry knowledge required
Ability to effectively deal with internal and external customers
Proficient use of computer systems
Front desk experience a plus
Interpersonal skills to provide guest satisfaction
Great communication skills a plus

138

Event Coordinator Resume Examples & Samples

Answers incoming calls or emails from clients as well as making calls to clients to confirm details or to gather information
Educate clients of Event Services equipment and services via phone or email. Schedule Event Managers for site surveys utilizing Outlook
Qualify event according to a predetermined set of criteria and route to the appropriate event manager, supervisor or manage the event themselves

139

Event Coordinator Resume Examples & Samples

Planning and managing the events calendar and the event activities like participant registration and enrolment
Project coordination and management
Setting up the required SharePoint pages after the event is completed
Clear understanding and definition of customer requirements, liaising at ease with the customers in terms of job receipts, complaints, reporting and reviews
1 to 4 Years
At least a year of experience working in a team environment handling corporate events such as business meet/events, concurrent training module spanning participants from various locations within/outside India

140

Marketing & Event Coordinator Iberia & Italy Resume Examples & Samples

Responsible for managing the overall educational / professional marketing calendar for the assigned region. The event calendar contains around 50 different events per year; many of them will be on Saturdays
Responsible for the planning, preparation, execution and follow-up of educational events, either directly or through event agencies in-country
Responsible for the Course participant administration: invites/confirmations/cancellations, logging leads into CRM pre/post event, satisfaction surveys, financial administration including ROI
Venue organization and coordination at location
Material development and managing material packing/shipment through warehouse team
Managing the timely development of materials for the events through creative agency management and printing companies to ensure efficient availability throughout region
Ensures efficient interaction with logistics/warehouse dep. Is able to manage stock of course material for the region
Key person for all trade shows in region including design, product and on site managing
Assists and maintains marketing budget with Country Manager, reviewed monthly
Manages the communication mix to promote Ormco courses like Ormco website, direct mail, trade advertising, PR, other
Execution of promos for the region throughout the year, including regular e-blast campaigns
Responsible for the coordination of translations when desired for region
Works in close collaboration with counterparts in other countries, Country/Sales Managers and Sales Reps and Marketing Manager
Manages our Key Opinion Leaders (KOL) on aspects as contracts, travel, lodging etc
Is in direct contact with Ormco customers for all issues and questions which are related to courses and events
Reports attendant lists for our courses as needed to the salesforce
Provides input to the Ormco Management which courses to organize, what educational trends need to be encountered – for example reimbursement, bending wires, roadshows – and who are potential KOLs
Act as a training associate for marketing when new hires arrive into the company
Guards the Corporate Identity standards of Ormco in organizing seminars, printing flyers, booth- design and course programs
Responsible for maintaining appropriate product literature stock levels including re-order, re-design and any translation
Responsible for ongoing support / training / advice for Marketing Warehouse Assistant
Responsible for tracking and updating marketing and education activities budgets
Bachelor Degree preferable in Marketing or Event management
3-5 years of experience in Marketing and organizing events
Market understanding of Orthodontic products and customers is a plus
Knowledge of seminar locations in the region, like appearance, purchases conditions, restaurant facilities etc
Capable of building professional relationships with our KOL on a national and international level
Knows practicalities for organizing trade shows, courses and seminars for orthodontists
High level of planning accuracy combined with excellent execution skills for organizing courses, events and seminars, like service level, hotel arrangements, KOL demands and customer demands
Fluent in English, Spanish and Italian both spoken and in writing,

141

Event Coordinator Resume Examples & Samples

Proven ability to initiate, plan, schedule, and manage on and off-site university events to include coordination of locations, facilities, technical services, supplies, marketing, and print materials
Ability to effectively communicate standards of facility use, program operations, campus policies, regulations, and procedures to customers and the university community
Ability to develop cost estimates, and schedules that effectively manage multiple projects with diverse client needs; exhibits strong attention to detail and organizational skills
Demonstrated outstanding interpersonal skills and the ability to work effectively with a diverse audience
Strong verbal, written and communications skills
Ability to work flexible hours including evenings and weekends; and
Must be in good standing (driver’s license and insurable) to operate state or personal vehicle(s), and must have reliable personal transportation
Bachelor’s degree or equivalent combination of education and experience, preferably in public relations, communications, marketing, or a related field
Professional designation as a Certified Government Management Professional (CGMP), Certificate in Meeting Management (CMM), or Certified Meeting Professional (CMP); and
Previous experience working in higher education

142

Event Coordinator Resume Examples & Samples

Supports the development, management, and delivery of events that are major resort initiatives while collaborating with the event manager
Schedules event or team meetings, executive updates, and manages Event Manager calendar and deliverables
Under the Event Solutions team, responsibilities to manage and facilitate to include; Disney Rep Program, Event Fulfillment, Interview Scheduling, Transportation and Amenity development
Support the Fulfillment and Reservation Center (Air, rooms, confirmations, Manifest, itineraries, Disney Now updates (RSVP tracking, report updates), asset distribution, My Disney Experience updates (linking hotel, park passes, Media Fast Passes, Magic Bands), Guest communications, and Event Hospitality
Actively develops, manages, and communicates all project team timelines, budget, milestones and deliverables ensuring that the overall event objectives are met
Strong computer proficiency including: Microsoft Office &/or Mac [i.e., Excel, Word, PowerPoint, Keynote]. Disney Systems experience (My Disney Experience, Dreams, DisneyNow, Rafiki) a plus along with a strong understanding of social media platforms
Bachelor’s Degree or 2-3 years of prior event planning experience

143

Event Coordinator Resume Examples & Samples

Theatre Rentals
Bachelor’s Degree in Sales and Marketing or equivalent theatre work experience preferred
Three to four years’ experience working in theatres or sales preferred

144

Event Coordinator Resume Examples & Samples

Develop work plans with timelines for events
Identify lodging contracts, room needs, and other logistical needs for events
Provide support for virtual conference/expo including coordination of pre-conference needs, all needs on site, and follow up needs for reporting and lessons learned
Coordinate and plan for all constituency group events including copies, deliveries, announcements, and registration sites
Travel to onsite service delivery to provide onsite coordination including arranging copies, room needs and set up, registration, and follow up
Arrange registration, lodging, and on site set up for All Hands meetings
Negotiate best rates for rooms and lodging for events and meetings
Provide support as needed for services
Track milestones and timelines for meetings and events
Bachelor’s degree in marketing, communications, public relations, or related field
3+ years of experience in event/meeting planning and/or travel logistics
Demonstrated experience with work plans and tracking milestones
Proficient in MS Office applications: Word, PowerPoint, Outlook, Excel
Strong interest in child welfare and child welfare systems
Background in child welfare and child welfare systems
Certified meeting and event planner
Knowledge and experience designing and improving processes
High quality control skills with superior attention to detail and the ability to meet stringent deadlines
Strong analytical, problem-solving and decision-making capabilities
Ability to be flexible, multitask, prioritize, and manage multiple activities simultaneously in a fast-paced, changing environment
Strong team player with the ability to take initiative and work well independently
Excellent verbal, oral, interpersonal and written communication skills, including experience with developing and delivering presentations, writing, and blogging social media content
Ability to exercise good judgment, discretion, tact, and diplomacy

145

Event Coordinator Resume Examples & Samples

Liaise with contractors/exhibitors ensuring that clients requirements are met
Coordinate meetings with suppliers, contractors and sometimes partners
Research on event venue as and when required
Research, identify and arrange meetings with potential partners
To assist on actual event days ensuring smooth running and operation of event
Event logistics support pre-during-post event
Undertake any additional tasks as given by supervisor

146

Event Coordinator Resume Examples & Samples

Create start to finish timelines and logistics involved in the execution of events from inception to completion with the events team
Develop a network of event contractors, venue identification, printing and design of materials
Identify opportunities to generate press and social media content to promote events programs, ensuring messaging and goals are achieved at events
Plan, develop, and execute targeted event campaigns
Develop event processes and strategies, collecting input from cross-functional teams
Support marketing and community engagement in program management and project implementation related to community involvement, brand development, and engagement
Track and gather results from each event in a timely manner and incorporate key learning in event recaps to develop successful future events
Have an enthusiastic and effective presence while being a brand ambassador to create a positive attendee experience at live events
1+ years of event production, event marketing or a related field
Excellent problem-solving skills and able to think quick on your feet when problems arise
Excellent interpersonal qualities and works well with others
Detail oriented with organizational skills – able to juggle multiple things at once
Enjoys working in a fast – paced environment
Must be willing to travel**

147

Event Coordinator Resume Examples & Samples

Estimates the budget needed to execute the conference, in conjunction with other team members input
Negotiates with vendors, who are providing the conference site or resources for the conferences
Works with the conference speakers to gather and organize presentations and related documentation; ensures that there are adequate supplies for any handouts, speaker biographies, etc.; maintains communication to ensure needs are being met and problems are solved prior to the conference
Organizes conference logistics; determines meeting room lay-out selects menus, orders food and beverages; determines need for and orders audio visual equipment
Coordinates travel arrangements for speakers and staff, utilizing the corporate travel agency
Travels to assigned conferences and serves as on-site company representative; manages last minute logistical needs and provides an open forum to air any concerns
Acts as onsite decision maker to resolve hotel or customer issues that may impact attendee satisfaction
Prepares monthly financial reports, maintains statistics and compiles reports for each conference
Reconciles bills for each conference and submits for approval/payment
1-2 years of internship or work experience in the hospitality industry
Demonstrated organizational skills and strong verbal and written communication abilities; must be very organized and detail-oriented
Ability to work within tight timeframes and on multiple projects
Advanced proficiency in the MS Office Suite
OTHER KEY SUCCESS ATTRIBUTES
Strong interpersonal skills and ability to manage multiple demands
Prior event or conference planning experience is preferred, along with previous experience or fundamental understanding of hotel and/or banquet operations
Why work for UBM?

148

Event Coordinator, Alumni Association Resume Examples & Samples

Manage logistics for special events including, but not limited to, Reunion, NDAA Leadership Conference, Football Fridays and Winter Sports Weekend. This includes assessing needs, problem solving, and facilitating the following: catering, maintenance, facilities, landscaping, technology, security, sustainability initiatives and other campus departments
Recommend improvements to logistical processes to execute programming/events
Provide financial reporting and recommendations to ensure programs stay within budget
Create and follow timelines for planning and execution of each event
Maintain relationship with outside vendors and negotiate pricing (i.e. merchandise supplier, tent rentals)
Draft communications regarding logistical details for internal and external constituents (e.g. agendas and meeting recaps, severe weather plans, catering and maintenance confirmations)
Monitor communication processes for special events, including dedicated email accounts, web sites, and phone lines
Network with event planners at other campus units to share best practices and minimize scheduling conflicts
Supervise student worker assignments and time management through online project management tool
Manage student worker hiring process (assess team needs, follow budgetary guidelines, post jobs, arrange interviews, make hiring decisions, evaluate performance)
Train and guide student workers in office and department policies
Associate degree or up to 3 years of college or technical support
3 to 4 years of experience
Experience planning and implementing complex events with 100-5,000 guests is necessary
Requires the ability to consistently provide excellent guest experiences rooted in hospitality and professionalism
Strong technology skills including proficiency with project and venue management programs, Microsoft suite and the Google platform, is essential
Must be articulate and an effective writer
Able to work with a wide range of constituency groups
Must work well with all members of the team to execute events professionally and within budgets
Requires the ability to anticipate needs, proactively address and analyze problems, and function independently under guidelines

149

Event Coordinator Resume Examples & Samples

Manage tradeshow experience and logistics including: creating a unique booth experience, securing promotional items and giveaways, ordering booth services, and shipping materials
Offer creative event ideas and solutions and collaborate with events team and other colleagues
Create event briefs and presentations; coordinate and lead pre- and post-event meetings with markets
Keep projects up-to-date using the team online project management tool, Basecamp
Help maintain current inventory of tradeshow and event materials
Attend events, tradeshows and conferences as needed

150

Event Coordinator Resume Examples & Samples

Minimum 2 year work experience in hotel operations in a luxury international brand hotel
French & English mandatory
Good understanding of selling techniques & banquets knowledge
Computer skills in MS office, email

151

Event Coordinator Resume Examples & Samples

Creating a clear project plan for execution of the event from the first phone call for a location to the last thank you letter sent out after the event ends
Working with the KIPP Colorado Executive Assistant to secure a location for the event, including caterers, A/V staff, and other support personnel as needed
Identifying and securing speakers for the event
Working with the KIPP Colorado Communications Manager to brand marketing materials for the event, including, but not limited to, invitations, social media posts, event signage, and thank yous
Working with a video crew to create an event video with additional footage to be used in other capacities by KIPP Colorado
Creating and executing the run-of-show on the day of the event
Working with the Development Team after the event to ensure any necessary closing items and/or follow-up items have been completed

152

Event Coordinator Resume Examples & Samples

Bachelor’s Degree in facilities management, business, or related curriculum or Associate’s Degree with Certification or coursework, indicating advanced professional development
Minimum of 3-5 years of relevant experience as Project Manager, Facility Manager, Supervisor, or similar role. Knowledge of integrated facility management and operations in engineering/research environment, with significant responsibility for customer relations
Experience and proficiency within business operations and project management, coordination and administration
Administrative experience related to operations management, including budgeting, staff supervision, safety, work planning, scheduling and logistics
Experience with Web communications, publishing, usability and/or social media is a plus

153

Event Coordinator Resume Examples & Samples

Minimum three years’ experience as concierge and/or guest services in property management, hospitality or related field
Minimum two years’ experience coordinating and promoting events
Minimum one year supervisory experience
Ability to positively and proactively handle customer concerns and prioritize multiple tasks in a fast-paced environment
Ability to network and build productive business relationships
Strong organizational, presentation and communication skills, with high professionalism
Proficient with MS Office and Outlook with competent general computer skills
Proficient with Web communications, publishing, usability and/or social media

154

Event Coordinator Resume Examples & Samples

To assist in execution of all hotel events with consistent and high level services throughout event transactions
To assist for the successful production of group events assigned through coordination with Sales, hotel departments and customers
To assist to prepare event documentations and coordinate the event with all appropriate hotel departments
Recognize upselling opportunities and enhancement areas for a better event
To perform admin duties for the Department

155

Event Coordinator Resume Examples & Samples

Must have strong Excel Skills (Previous Accounting skills a plus)
Preferred experience with on-line even registration systems
Manage internal & external registration for the International Licensing Expo, responds to attendee inquires & troubleshoot registration problems
Use Internal system 'Certain" to manage information
** POSITION MAY NOT BE FULL 8 HOURS AT THE BEGINNING; HOURS WILL INCREASE AS IT GETS CLOSER TO EVENT - possibility of OT during event

156

Tradeshow & Event Coordinator Resume Examples & Samples

Manage exhibit design agency and all vendors related to trade shows and events
Communicate tradeshow and event program parameters to relevant business units, serving as lead on national trade show coordination
Manage communications pre, during and post tradeshow and/or event
Collaborate with Marketing Communications Specialists on the integration of product messaging into tradeshows and events
Manage budgeted spending, including programs and promotions, for all trade show and event programs
Work with the Marketing Communications Specialists to provide recommendations on budget allocations to meet the needs of programs
Bachelor’s Degree in event marketing, marketing/advertising communications, business administration or related area of study
2-5 years of experience in marketing communications (Trade, Event, and/or Mobile Marketing)
At least one year experience in producing trade (or user) events at a national or regional level
Strong project management abilities
Strong customer orientation and the ability to motivate others; operate within and affect change within senior and middle management levels in a productive, positive and result-driven fashion
Proficient in Powerpoint, Word, and Excel
Ability and willingness to travel approx 40%
Must be eligible to work in the US without VISA sponsorship. Not eligible for VA/VN assignment

157

Event Coordinator Resume Examples & Samples

Support marketing strategies and program objectives by enabling and facilitating participation in key tradeshows and events that reach RB target customers and industry influencers
Work closely with the Business Unit Marketing Team in the USA and Canada for planning and execution. Make recommendations to these teams on event performance ROI
Generate leads to help drive growth and capture share in RB target segments
Lead corporate events for customer appreciation, charity and auctions
Manage end-to-end all trade shows and events, strategy, logistics and execution
Establish and monitor event budgets
Work with BI and Management to evaluate event performance based on KPIs (opportunities created and influenced revenue)
Manage partner, sponsor relationships and charity relationships
Coordinate staff, attendance and meetings for each event
Ensure proper pre-show outreach and post-show follow up occurs
Manage registrations and “day of” needs for key shows
Work closely with the European trade show team

158

Senior Event Coordinator Resume Examples & Samples

Demonstrated ability to perform multiple tasks simultaneously while working with director to prioritize and set time lines on assigned projects or events in a very fast paced, high energy environment
Demonstrated ability to adapt quickly to last minute changes or requests and provide solutions to accommodate those requests
Demonstrated ability to develop and implement standard operating procedures surrounding event development and execution
Demonstrated ability to interact and communicate professionally in a complex, diverse, high profile setting
Evidence of strong written and verbal communication skills
Evidence of strong proficiency in time management
Proficiency in basic excel, power point, key note or other graphic design programs
Familiarity and proficiency with audio / visual requirements needed for basic and complex meeting set ups
Minimal overnight travel and evenings may be required

159

Event Coordinator Resume Examples & Samples

Demonstrated event planning and production experience
Must have the ability to resolve routine issues and inform management of potential issues
A valid driver’s license, ability to travel independently, and ability to work a flexible schedule including evenings and weekends
Excellent verbal and written communication skills that demonstrate a high level of professionalism and customer service
Demonstrated experience in scheduling, prioritizing, and planning multiple assignments while adjusting to changing priorities
Ability to work independently and maintain effective working relationships with people; and
Bachelor’s degree or equivalent combination of education and work experience; and

160

Guest Services & Event Coordinator Resume Examples & Samples

Bachelor’s Degree in Sport Management or a related field is preferred
Guest service, event management, or personnel management experience is preferred
Ability to interact effectively with students, faculty, staff, and the general public
Proficient verbal, written, and presentation skills
Ability to interact with people of all different experience levels and backgrounds
Proven ability to work effectively in a team environment with other employees
Computer proficiency with the ability to utilize Microsoft Word, Excel, Power Point, and other computer programs necessary for the position
Ability to manage several complex projects simultaneously while working under pressure to meet deadlines
Knowledge in the coordination and staging of large customer service events with experience in crowd management, safety and security procedures, and disability accommodation services
Ability to influence, negotiate, and gain commitment at all organizational levels
Strong inter-personal skills for problem solving of patron issues and concerns
Supervisory/lead worker experience/skills necessary to oversee subordinates of mostly part time employees
Ability to frequently lift, bend, push, pull, climb, and walk
Ability to meet physical requirements of the job including the ability to walk or be standing for up to 10 hours a day

161

Group Event Coordinator Resume Examples & Samples

As an Event Coordinator at St Pancras you take responsibility for group bookings and less complex meetings & events
The Event Coordinator will support the department with day to day tasks including supporting Event Managers in handling and building groups that form part of more complex events, organising and chairing weekly operations meetings
The role also includes some inventory duties, such as balancing systems, data collection and reservation duties
Sustained and proven experience in a similar five-star, high volume environment
Demonstrable skills in event execution and hospitality
A strong knowledge of lifestyle and luxury hotel standards with evidence of successful implementation of high level service and product standards

162

Event Coordinator Resume Examples & Samples

Financial tracking (budget forecasting support)
Requisition processing
Purchase requisition processing/tracking
Contract/Statement of Work (SOW) processing/tracking
Event freight as needed (ordering, packing, shipping, receiving)
Storage/inventory management
Charity support fulfillment
Trade show & event housing block management
Event calendar management
Skybox hospitality (e-ticket management, catering ordering, payment reconciliation)
Interface with internal designers for project work being managed
On-site assistance needed for local events
Travel and on-site support at various trade shows/events

163

Administrative / Event Coordinator Resume Examples & Samples

Bachelor’s degree in business, environmental studies, or related is preferred
Minimum of five years' experience in an administrative support role
Proficiency in MS Office (Outlook, Word, Excel, PowerPoint)
Must be able to work independently

164

Event Coordinator Resume Examples & Samples

Responsible for the deployment of departmental actions and catering strategies to meet team and company goals and for the internal and external communications required to deliver excellent guest service and satisfaction
Develop catering sales marketing plan, goals & strategies
Prospect, solicit and close new business as well as maintain repeat clients. Handle all major events and VIP clients
Work closely with Group Sales to sell menus which meet the client's needs and maximize revenues
Review & develop departmental structure (i.e. sales, support & service staff)
Conduct periodic departmental meetings to review activity & performance
Coach departmental & sales managers to ensure goal & plan achievement
Periodically review & adjust catering menus to ensure product and vision consistency
Meet with clients to work out the details of their functions. Escort clients through the property and highlight features of facility as well as available services
Work with F&B Director and Banquet Manager to establish policy standards, procedures, operational guidelines & service manual Review & co-ordinate with chef creative menus & new product ideas
Meet & greet clients on event dates and supervise as needed
General knowledge of conference technology and audio visual needs
Entertain prospective clients and give tours of event space, outlets and guest rooms
Keep updated on current sales trends within the market and the competitive set
Represent the Hotel in trade shows, industry organizations and community events
Attend all required meetings within the Hotel

165

Marketing Event Coordinator Resume Examples & Samples

Support Marketing team with all planning and execution of trade shows and events; including, but not limited to scheduling booth space, attendee registrations, hotel accommodations, ordering and overseeing event collateral production, promotional item orders, shipping of all materials and overall logistics for all Company trade shows on a global basis
Reserve booth space and submit all necessary paperwork to ensure company attendance at the event. (Debating whether to keep this or not, since it’s kind of mentioned in first bullet)
Maintain event attendee databases and support marketing team efforts for trade show event campaigns including pre and post email marketing activities
Monitor and maintain tracking list of action items, deliverables, vendor spends and deadlines as well as ensure on-time completion of tasks leading up into overall event plan
Create and maintain project files for each show
Maintain and update trade show and events calendar and provide regular updates for marketing team and business unit leaders regarding any changes
Contribute to trade show post mortems for marketing team and executive leadership regarding budget and ROI for projects and events
Maintain and update inventory of trade show booth materials, projectors, computers, and other display materials
Keep memberships in trade organizations up to date
Administrative support as needed
Bachelor’s Degree in Business, Marketing, Communications, or comparable work experience
1 – 2 years of relevant experience in marketing support and/or trade show/event coordination
Individual must be PC literate and have the aptitude to learn operation of other computer systems
Proficiency in Microsoft applications, with excellent skills in Outlook, Word, Excel and PowerPoint
Must have excellent communication, presentation and organizational skills
Must have strong work ethic and interpersonal skills
Experience with managing a budget is preferred
Experience with CRM databases such as Pardot and JiffleNow
Ability to manage multiple projects concurrently, meet deadlines and follow-up in a timely manner through solid organizational, planning and multi-tasking skills
Ability to maintain extreme attention to detail
Excellent interpersonal skills with the ability to relate well with a variety of levels of the company
Good communication and grammar skills and ability to express ideas in a concise and clear manner
Superior organizational skills and time management
Must be able to multi-task and oversee several tasks at one time
Stay on top of and meet deadlines
Must represent the company with a high level of professionalism
Strong problem solving skills; resourcefulness
Must be creative with a keen aesthetic and discerning design/communication sensibility
Must exemplify the core values of the organization and lead by example

166

Senior Event Coordinator Resume Examples & Samples

Working independently and as part of a global team
Possessing a high number of tactical skills to enable autonomous execution of deliverables, such as: graphics/print production, video assembly, and physical lifting (up to 50 pounds, independently)
Managing and tracking to a budget

167

Marketing & Event Coordinator Resume Examples & Samples

Support the Director of Field Marketing with the execution of planned marketing initiatives
Execute Marketing communication calendar, ensuring the right message gets delivered to the right group of people at the right time
Assist with the Consultant Back Office Document Library: post new documents, remove outdated documents, record document history, etc
Work with cross-functional teams, including IT, Sales, Customer Service and Finance to support Marketing initiatives
Assist with planning, executing and supporting local events adhering to a strict budget
Support all social media efforts ensuring brand identity and integrity is maintained
Perform other duties as requested
Provide PR, event and other marketing related support

168

Private Event Coordinator Resume Examples & Samples

Drive Private Event revenue achieving the prepared Sales Plan which has significant impact on the overall financial well being of the club
Monitor and report of Member and/or Member host satisfaction of private party functions
Assist the Chef to establish profitable catering menus that meet Member or Member sponsor needs
Develop and maintain a sufficient prospect inventory to ensure ongoing contact with existing client base.Maintain a minimum of 10 20 "A" prospects that will book within 30 days
Maintain a minimum of 100 leads that are in the process of qualifying as a prospect
Analyze the requirements of the function and decide type of service necessary, work with published catering menus or structured menu proposals, deciding on prices with Catering Director and close sale where necessary with proposal and other items", draw up contract, procure client signature, and collect necessary deposit
Become proficient in the use of the CaterPro computer system
Be able to independently solve problems of host and guests with catered functions
Attend weekly catering operations meeting with Tournament Director,Executive Chef, Service Director, etc. to review client's wants/needs and overall operational flow of parties plus distribute individual function sheets complete with further details
Meet hosts of parties daily and review private dining rooms and service requirements. React daily to Member requests and concerns regarding food and service for private parties
Because of the fluctuating demands of the company's operation, it may be necessary that each Employee Partner perform a multitude of different functions; therefore, as an essential part of your position, you will be expected to help others when the occasion arises, just as other Employee Partners are expected to help you

169

Event Coordinator Resume Examples & Samples

20% Alumni Relations and Outreach
20% Scholarship Program
15% Student Organization Coordination and Compliance
15% Administrative Support

170

Kiosk Event Coordinator Resume Examples & Samples

Plan and coordinate kiosk events for MDU buildings, and Community Events, within an assigned area
Source new types of events to attract residential customers to purchase Bell Fibe TV, Bell Hi-Speed Internet, and Bell Home Phone services
Leverage existing internal contacts while identifying and prospecting new leads to book Bell Kiosk events
Manage and update all event data and information in a centralized database
Post event summary and analysis to provide feedback to the sales teams
Exceptionally strong organizational skills to manage a large number of details within tight deadlines
Strong communication and interpersonal skills to establish and maintain relationships with property management companies, vendors, and Bell residential customers as needed
Highly motivated individual who takes initiative
Proficiency in the use of MS office for email and excel
A desire to always be creative, resourceful, contribute feedback and bring forward new ideas
Familiarity with the Southwestern Ontario region is an asset, but not required
Proven experience in a customer service

171

Event Coordinator Resume Examples & Samples

Oversee the development and execution of campaigns through planning, organizing, promoting, and facilitating the workflow process in collaboration with key stakeholders
Update Event Schedule and campaigns as needed to reflect cancellations, reschedules and any or all other modifications and communicate with team
Confirm staffing for event; serve as main point of contact to field staff for event details; Partner with Account Executive to develop necessary event information materials, including manuals, power point presentations, conference calls, webinars and videos, etc to facilitate a high quality event
Review and reconcile post events; identify employee performance issues; provide coaching; update employee profiles with feedback and complete termination as necessary
Assist the Account Executive to develop a post event recap for client distribution
Collaborate and build strong relationships with field staff through effective communication, partnership and coaching
Enter campaigns, identify staffing needs, create postings, screen and interview candidates to determine qualified applicants
Participate and adhere to safety policies and practices, including company procedures and guidelines
Perform other related duties as assigned or required
Work Experience/Education: The ideal candidate will have at least one (1) year of experience of similar experience with planning, scheduling, and/or coordinating resources for public events; must be able to work in a fast paced team environment with strong attention to detail while managing multiple tasks; ability and disciplined in handling confidential information with a sense of urgency; working knowledge of marketing skills, a plus; High School diploma or GED, required; some college in Business or related field, a plus
Communication skills: ability to receive messages by telephone, in person, electronically and in writing; ask questions and rephrase statements to clarify meaning; ability to read and comprehend simple information; ability to communicate will all clients; ability to read, analyze and interpret general information; ability to speak effectively before clients or associates; ability to communicate with quality, integrity and respect in a way that inspires others and encourages innovation and possibilities
Computer skills: exposure to a networked environment using a Windows and/or Windows like interface, basic use of Microsoft office suite such as Outlook, Word, Excel, Power Point and Access; ability to use Enterprise-wide information systems, desirable but not required
Time Management & Organizational skills: flexibility and adaptability to changing priorities and assignments; ability to maintain confidentiality; ability to multi-task
Excellence Behaviors: remain engaged, proactive and positive even in tough circumstances; own assignments and be fully accountable for their success; align actions, behaviors and conversations to what matters most; bring out the best in others and recognize the value in every person’s contributions; ability to work independently being proactive to resolve work issues or notify supervisor of resources needed; ability to coordinate with other associates and as part of a team

172

Marketing Event Coordinator Resume Examples & Samples

Work under the direction of the Marketing lead to develop and execute targeted marketing plans with a coherent integration of marketing tactics, event and PR activities to achieve store goals
Support the planning and execution of regional activities including store openings, test drive and lead generation events. Manage these activities to maximize impact and ensure execution meets the global brand strategy
Help to ensure all events are meeting brand expectations regarding code of conduct, uniforms and merchandise (where applicable)
Digital requirements

173

Event Coordinator Resume Examples & Samples

Work collaboratively with the Event Manager in all aspects of planning for recruitment and yield events, global initiatives events, and other special events hosted by the Office of Admissions
Serve as the primary event liaison for various admissions events throughout the summer and academic year
Request and file room reservations for office meetings and events using the 25Live reservation system
Neat, clean, and well-groomed appearance, and business casual/professional attire
Comfortable working with diverse populations; and
Bilingual; and

174

BA Event Coordinator Resume Examples & Samples

To be aware of budgets, and support team with venue and supplier management activities
Ensure accuracy and a strong attention to detail
Exhibit strong admin & organisational skills/ability to adhere to policies
Ability to take ownership, multi-task and meet deadlines
Act as an Ambassador for events inside and outside the bank,
Demonstrates confident, proactive, responsive and enthusiastic behaviour
Speak up if they disagree with something (eg, unethical behaviour)
Aptitude and ability to navigate using different technology systems (OneEvent; iPlanner: AIP;SAP; eTouches; iConference)
Fluent in English and Japanese (reading, writing and speaking)
Industry knowledge and prior experience: Events, Roadshows, Hospitality & Merchandise
Experience within the Financial services industry

175

Event Coordinator Resume Examples & Samples

Oversee and facilitate critical aspects of meeting planning coordination for large scale U.S. Bank event/conference/business unit events execution and event planning including
Pre-event needs discovery
Vendor selection, coordination and negotiation
Hotel, F&B, Air coordination
AV/production coordination
Attendee management
Registration list management and reporting
On-site support and post-event reporting
Coordinate event marketing communications - work with design and marketing leads to support meeting planners in the creation of event materials and communications used on-site or for email, web, and print distribution
Oversee participant management for Corporate Recognition Events
Collaborate with internal partners (business line contact/creative/design/communications)
Develop and manage project plans to ensure that deliverables and deadlines are met
Assist in development and implementation of EMM processes/policies and standard tools/templates for team consistency
Support EMM team on registration site creation and management
Manage critical internal risk systems including vendor management and compliance oversight for department
Event registration,
Work on multiple events, large-scale conferences and leadership events for a variety of U.S. Bank leaders and partners simultaneously
Work with U.S. Bank group travel vendors to coordinate travel, lodging and expenses for participants attending company programs and events
Source and order event merchandise / gifts
Prepare and manage event budgets, track expenses for event budget reconciliation
Assist with contract management in coordination with other business line planners and procurement
Provide on-site support at events; including occasional travel to regional and national meetings
Other duties and special projects in conjunction with HR and Marketing
5+ years professional meeting experience
Meeting Planner certification current or in development (CMP)
Proficient at project management with ability to manage multiple projects at the same time under tight deadlines
Exceptional proficiency in Microsoft Word, PowerPoint, Excel and other database programs
Some HTML knowledge and/or experience in creating web-sites helpful
Up to date on current trends in the meetings industry. Well rounded meeting planning industry knowledge and/or prior registration management experience a plus
Innovative and resourceful; actively seeks opportunities to improve meetings and events. High energy, positive, professional attitude, pride in work product
Experienced at negotiating and building partnerships with vendors
Exceptional client service skills and enjoys working with the public
Strong time management skills and ability to manage concurrent tasks efficiently
Superior attention to detail; first class organizational skills
Excellent written and verbal communication skills: Strong writing, proofreading and editing skills with a keen attention to detail
Ability to work and collaborate with employees are all levels, including senior management

176

Event Coordinator Assistant Resume Examples & Samples

Develop and maintain the customer database
Generate and develop sales leads by contacting potential clients and building business relationships
Proactively research local competition and future local events
Undertake administrative requests as directed by the Management Team
Build strong relationships with customers to fully understand their needs
Arrange and carry out Hotel show rounds
Ensure the complete administration and execution of all planned events
Commitment to delivering a high level of customer service
High level of IT skills
Previous experience working within a Conference and Events environment

177

Event Coordinator Resume Examples & Samples

To develop and execute a diverse range of events to the highest standard
Responsibility for all aspects of event end-end in conjunction with colleagues/ Managers
The vacancy is a replacement role
Plan end-to-end event activity including the following
Prepare and manage event budgets and end-to-end finance process
Manage event timelines and project plans and procurement activities and support colleagues with theirs
Delegate management including invitation production, joining instructions and on-site management
Follow all internal processes and policies; and use internal technology systems effectively
Stakeholder management and leadership
Liaise and regularly communicate with internal hosts to proactively recommend event activity, review their detailed event requirements and maintain communication throughout the planning and execution process
Strong team player; excellent communication skills (verbal & written) ability to guide and persuade others
Speaker and host management including speaker suggestions, collation of presentations, speaker briefings and accommodation requirement
Build and maintain strong and effective relationships with our preferred suppliers
Champion an agreed process / relationship / expertise (such as legal, compliance, creative, sourcing, catering, diversity, accessibility) and provide regular updates to the wider team
Act as an Ambassador for events inside and outside the bank
Decision making and problem solving
Ability to problem solve, take ownership, multi-task and meet deadlines
Effective time management – Manage own time and work volumes, including anticipated risk, effectively to achieve results and deliver on tasks/targets even in the face of adversity
Interprets and complies with all applicable governance, compliance, risk policies and procedures
Demonstrate an awareness of reputation risk management and escalate where appropriate
Staffing requirements on site including briefings and on site management. Prepare event collateral including detailed schedules, evaluations, surveys as required and post-event debrief meetings
Co-ordination of hospitality may be required for some roles
Risk and Control Objective:All Barclays colleagues have to ensure that all activities and duties are carried out in full compliance with regulatory requirements, Enterprise Wide Risk Management Framework and internal Barclays Policies and Policy Standards
Proficient in Microsoft skills (PPT, Word, Excel)

178

Green Gass Event Coordinator Resume Examples & Samples

Bachelor's degree in Business, Communications, Marketing or related field
2 years of additional experience in lieu of a degree
2 years' of experience in sales, customer service, golf, marketing or related field
Experience in event planning and management
Golf industry experience is preferred
Must be able to travel for extended periods of times multiple times throughout the year. Typically 2 weeks for each event
Knowledge of MS office applications; Excel, word, PowerPoint
Ability to travel 35% of the time

179

Event Coordinator Resume Examples & Samples

Responsibility for answering office phone and checking voicemail
Set up new event files
Order office stationary and event stationary
Monitor generic inbox
Organise visitor access to office

180

Sponsorship & Event Coordinator Resume Examples & Samples

2 – 3 years of sponsorship sales experience, including lead generation, successful closing of sponsorship deals, management of sponsorship benefits, creation of recap reports
Excellent organization skills. Being detail oriented and very organized is essential to the success of any event. Our events are very multifaceted, and the event organizers must have every aspect planned well in advance as well as maintain ability to be nimble
Willingness to learn and develop skills as the department develops and grows
Be able to work with structure and process, and assist in developing these processes where none exist
Outstanding work ethic. Candidate must be willing to work odd hours, do manual labor and work through the elements
Self-motivated/Self-sufficient. Our department is very busy year-round. Candidate will be expected to take on a lot of responsibility without being constantly supervised
Good teamwork skills. We are a very tight team and we also must work closely with other departments throughout the resort. Candidate must be willing to be a team player always
Advanced computer skills in Microsoft Outlook, Word, Excel and PowerPoint. Functional in Adobe and Internet based applications
Positive “can-do” attitude

181

Event Coordinator Resume Examples & Samples

Planning and executing all aspects of the company’s regional tradeshow and industry event initiatives
Managing the event budget, coordinating logistics, managing event marketing materials and guest speakers, and ensuring the development and delivery of market-specific and appropriate product/signage/literature
Traveling to events and providing on-site tactical support, including customer-facing service/support as needed
Coordinating and fostering effective vendor/partner relationships to support the business
Highly collaborative and creative; action-oriented and hands-on
Ability to exercise good judgement and decision making
Able to multitask in a fast-paced environment
Proficient in Excel, Word, PowerPoint and Outlook
Bachelor degree in Communication/Marketing or a related field from an accredited college or university
Minimum of 2+ years of experience in event coordination and/or project management, and client relations experience is strongly preferred
Previous experience working in an agency or an in-house corporate communications group preferred
Must pass pre-employment drug screen and background check
949-366-3578

182

Picnic & Event Coordinator Resume Examples & Samples

Coordinate and assist Sales Executives with daily outings and in-park events
Serve as a liaison with clients as their events approach, confirming event details, creating internal documents related to the events, executing or helping execute the events, and exceeding the customer's expectations
Work closely with catering and maintaining a positive and professional relationship
Maintain picnic reservation book and the organization of client files
Coordinate the daily submission of reports, paperwork, contracts and client tickets if necessary
Work closely with Sales Executives regarding needs of clients
Assist with taking meal tickets at picnics, and directing clients
Willingness to assist with all aspects of event set-up and clean-up
Ability to work up to six days a week in order to provide coverage for outings and events
Maintain and manage a positive work environment by interacting in a professional and polite manner with clients, co-workers and management
Assist the Sale Executives with park tours, as needed
Immediately address customer questions or concerns. Provide top-notch customer service at all times
Assist Inside Sales Coordinators as needed
Sales or Event planning experience preferred
Ability to build a strong rapport both within and outside of the organization
Must be able to demonstrate excellent written, verbal and listening skills
Working knowledge of Microsoft Office required
Strong organizational skills and the ability to work unsupervised is essential
Must be able to work varied shifts, including weekends, evenings, holidays, and complete non-routine tasks as assigned
Must be able to reach up to 7 feet high, twist, bend, kneel, lift and carry items up to 20 lbs
Candidate should be detail oriented and able to manage multiple tasks
Must possess a valid driver's license and a clear driving record

183

Senior Event Coordinator Resume Examples & Samples

Excellent organization skills and high attention to detail
Previous experience working with C-suite executives
Minimum of five years solid experience planning corporate events
Experience with site selection and contract negotiation

184

Event Coordinator Resume Examples & Samples

Hosting clients, associates and external guests for training and events, i.e. greet clients, direct people traffic flow on floors
Managing, preparing and maintaining the physical event location, ensuring environment needs are addressed quickly and coordinating appropriate resources for events
Maintaining event registration tools and systems. Assisting with identifying and implementing enhancements to improve tools and systems for event management
Managing the utilization, forecasting, tracking of event space and attendees using the available tools
Coordinating behind the scenes details, i.e. order supplies, coordinate catering, create guest badges, producing agendas, keeping client communication information updated, generating client evaluations and handling general administrative details such as copy orders and mailing needs
Creating a strong professional show across the training and meeting space on a daily basis, including common areas and break rooms
Identifying and driving process improvements that will enhance the client experience
Handling any other related needs that arise, including executive support and administrative tasks
Ability to multitask and prioritize responsibilities
Ability to work irregular hours and overtime when needed
Bachelor's degree or equivalent work experience
3-5 years of experience planning corporate events
Strong organizational, project management and analytical skills
Experience with outcomes reporting to internal and external clients which demonstrated success, opportunities and trends
Experience managing and coordinating resources which may include people, data, processes and financial plan to produce cohesive outcomes

185

Marketing / Event Coordinator Resume Examples & Samples

Contribute to the conceptual design and production of professional and creative graphic imagery that will establish and reinforce the Firm’s brand, image, and message
Design and update collateral materials and coordinate their development
Conceive and design new materials and/or update existing materials within strategic marketing parameters
Provide art directions to marketing department and other Firm associates
Manages design projects, planning jobs, progress updates, recommendations and information
Collaborates with marketing team to develop and execute design assignments from concept through production
Coordinates production including specifications for bidding with outside printers, pre-press vendors, and advertising media
Monitors all design work and quality on all Firm printed and electronic material, particularly that which the public sees
Participates in the development and or administration of the Marketing Department budget; forecast and recommend additional funds needed for expenditures
Support multiple service lines and industry niches in the development and execution of strategic marketing plans, programs and initiatives. Participate in the development of department goals, strategies, objectives, policies, procedures and systems
Work with the director of marketing to develop and evaluate market and competitive research. Adjusts marketing strategy to meet changing market and competitive conditions
Oversee the coordination of special events. Events include: seminars, conferences, webinars, focus groups, tradeshows and client events
Research, cost analysis and order placement for all firm promotional items
Build and manage relationships with outsourced resources, i.e., vendors, hotels, media representatives, etc
Assist with the creation and execution of the firm’s online strategy, including the firm’s website, microsites, social media, e-newsletters, blogs, videos and other social content
Develop insight, thorough recommendations to improve design, content, technical considerations, functionality and overall user experience; support project management for major website changes
Work with the marketing team to ensure online strategies (web, social, e-mail, etc.) are consistent with off-line strategies (print, direct marketing, PR)
Manages multiple phases of complex, detailed projects from beginning to end with the ability to prioritize and organize

186

Client Briefing & Event Coordinator Resume Examples & Samples

General knowledge of FIS graphical templates supporting company brand identity, consistency, and production of materials
Builds and maintains productive working relationships throughout the FIS enterprise and with outside vendors
Coordinates and manages project resources, assigned people and processes to achieve desired outcomes

187

Marketing Campaign & Event Coordinator Resume Examples & Samples

Fluent in Dutch and Business English
0-2 years of experience in marketing, preferably in business-to-business
You want to get things done, are positive and eager to learn
Strong affinity with digital and social marketing
Strong communicative and teamplayer skills
You are ambitious, result-oriented and have a passion for marketing
You are not easily satisfied, and you execute your work to a high degree of perfection
You are always looking for improvement, you are innovative, enjoy taking initiatives
You feel comfortable in working together with others at all levels within the organization
Strong program and project management skills
You are very comfortable with using Microsoft Office

188

Event Coordinator, Brad Resume Examples & Samples

Negotiate meal, hotel, and conference space for regional events using an RFP tool
Build event specific registration sites
Manage registration and enrollment for attendees
Manage event budgets

189

Event Coordinator Resume Examples & Samples

Assists two Event Managers to perform projects and tasks critical to the event team’s successful execution of priority fundraising events, including Hutch Holiday Gala, Hutch Award Luncheon, IN for the Hutch, Premier Chefs Dinner, and Climb to Fight Cancer; successful execution requires a high level of attention to detail, ability to multi-task, and excellent customer service skills
Primary responsibilities for multiple events include but are not limited to: guest registration, tracking sponsorship revenue and benefits, procurement and auction fulfillment, money processing, and seating assignments
Auction item management for multiple events includes but is not limited to: procurement administration, solicitation and itemization, writing item descriptions, and recordkeeping of donations
Coordinates day of event logistics for multiple events including but not limited to: set up, registration, troubleshooting throughout the event, and post event clean up
Coordinates post event activities including but not limited to: money processing, acknowledgement letters, and gift and auction fulfillment
Recruits necessary event volunteers for assigned events; manage, train, support volunteers and field their event-related questions and needs
Assists with tracking of event timelines and expense budgets for assigned events
Documents and maintains records for historical analysis and information purposes using Raiser’s Edge, AuctionMaestro Pro, and other Development software applications
Supports volunteer groups engaged in assigned events, including attending regular meetings
Collaborates as part of the Fred Hutch Development team to meet annual fundraising goals for the Donor Engagement program
Manages volunteer roster updates for all formal Fred Hutch committees
Maintains confidentiality of all sensitive materials and information in printed, electronic, or verbal form
Additional special projects and administrative tasks as assigned
Three to five years of progressive experience as a fundraising event coordinator in non-profit development or a related field; auction experience required
Advanced proficiency in Microsoft Office Suite required
Knowledge of Adobe Experience Manager, InDesign, Adobe Creative Suite preferred
Experience with The Raiser’s Edge, Convio, AuctionMaestro Pro, or related fundraising software preferred
Highly developed organization and information management skills required
Strong attention to high level of detail and quality of work
Ability to multi task on various projects daily
Proven experience working with volunteers and volunteer committees
Ability to prioritize multiple projects and demands
Ability to build relationships and work in a team environment
Must be able to lift, manage, and carry job-related materials
Commitment and ability to work on evenings, weekends, and holidays

190

Event Coordinator Resume Examples & Samples

Responsible for scheduling, coordinating, staffing and supervising assigned athletic events (e.g., gymnastics, swim/dive, women’s basketball, women’s volleyball, and UAA camps) and making certain the facility is properly set up/prepared for them. Assists with responsibilities associated with the hosting of men’s basketball. Assists with pre-game events and activities on football game days
Assists in coordinating use of the facility for special events as assigned (e.g. Building Construction Career Fair and Law School Commencement). This includes scheduling of staff, establishing proper facility configuration, working with promoters/clients to ascertain event needs and providing day of show supervision for assigned events. Works closely with the production staff in the creation of AutoCAD drawings and for technical aspects of special events
Assists in supervising auxiliary spaces including the Brand Center Court Club, indoor pool, gymnastics studio, practice court, Warrington Dance Studio, external entrance areas, leased space and other support rooms. Responsibilities vary for each space but include ensuring client satisfaction in utilization of those areas, supervision, and daily maintenance and safety inspections. Daily inspections will include reporting all work orders and follow-up to ensure work order completion as well as attending to other specialized needs associated with those areas. Assists with the coordination of temperature and lighting controls of the center and helps to ensure storage areas within the Center are organized efficiently and safely
Recruit, train, schedule and supervise part time staff for one or more of the supervisory level staff programs as assigned. Assists with the training and supervision of the other programs. Staff programs include, but are not limited to, the Building Coordinator, Event Staff, and Changeover divisions. These programs are for part time staff members/students who have constantly shown exemplary leadership and are given the opportunity to take on more responsibility as supervisors of our general workforce. Assists student crews in late night event changeovers as needed
Assists with the supervision of SCOC parking lots and associated staffing for events requiring a controlled parking lot
Will perform other duties as assigned by the Director, Associate Director, and Assistant Director including but not limited to policy manual updates, specialized research and other special projects
Required to work a non-standard work week including nights, weekends and holidays. Work must be performed under relatively high pressure conditions resulting from the need to ensure client satisfaction while managing a myriad of details under a strict timetable
Experience with EMS Enterprise 6.0 and AutoCAD
Must be currently or willing to become a qualified forklift operator
Willing to work a non-traditional schedule, nights, weekends, and holidays as needed

191

Special Event Coordinator Resume Examples & Samples

Report to the Director of Special Events
Assist the events team and key constituents throughout the planning process and on-site at events
Manage team travel for events outside of New York City
Track and process event contributions and generate weekly revenue reports
Create and send donor acknowledgement letters
Work with the Database Manager to ensure that all databases (mailing lists, Raiser’s Edge, etc.) are up-to-date and accurate
Create and distribute save-the-date and invitation e-blasts
Organize and archive materials for recent events
Coordinate the delivery of all event-related products and donations
Coordinate post-event follow-up
Assist with in-kind outreach for gift bag, door prize, and silent auction items
Inventory excess product for distribution
Archive event-related collateral

192

Event Coordinator Resume Examples & Samples

Assist Event Manager in planning and execution of all Entercom Boston events
Maintain a fleet of vehicles used to transport personnel and equipment
Maintain all event equipment sound systems, tents tables, etc
Keep inventory of promotional items used at events and inform Marketing when more stock is needed

193

Spd-mdb & RDB s Event Coordinator Contractual Resume Examples & Samples

Coordinating the Bank’s participation in the G-20 Working Groups. This includes drafting inputs for briefings, papers and presentations consolidating SPD comments, and preparing summaries and minutes of the meetings for distribution to Senior Management
Supporting IDB’s participation in the MDB Heads Group and RDB Heads Group, including correspondence, communications, statements and position papers. This will include consolidating comments from throughout the IDBG, drafting inputs in the form of briefings, talking points and presentations, and discussing and negotiating agenda items and logistics with counterparts in sister MDBs, RDBs and the IMF
Coordinating all events and materials of global fora in which the IDB participates, such as the Global Infrastructure Forum. Advice on/draft correspondence, communications and statements of IDB and Senior Staff related to these fora. Prepare and distribute briefings for their meetings, draft summaries and minutes, and follow-up on initiatives that may arise from them
Supporting SPD with the engagement of the Bank with the OECD, the European Investment Bank and other institutions with briefings, talking points and presentations
Gathering, reviewing and synthesizing inputs from across the IDB (and where relevant, the IIC), other MDBs, the IMF, the United Nations, octher International Organizations, the G-20, and other relevant international fora, on the latest international agenda for IDB’s briefings, talking points, presentations, and working documents
Provide technical advice and support to other SPD work and teams as needed by the General Manager
Academic Degree/Level & Years of Professional Work Experience: Master’s Degree in Economics, Finance, International Law or any other relevant field in international development, and a minimum of 5 years of relevant experience
Languages: Excellent communications skills (written and verbal) in English; knowledge of Spanish, French and/or Portuguese is highly desirable
Areas of Expertise: Experience in multilateral development organizations (MDBs, OECD), multilateral fora (G-20) and in interdisciplinary fields (international relations, economics and finance). Knowledge of development cooperation and the global infrastructure and climate agenda
Skills: Demonstrated ability to write and present, clear, accurate and precise analytical documents, presentations, and publications, adapting communication style to different audiences to leverage relationships and strategies and to influence others. Demonstrated ability and willingness to quickly adapt to different topics with little prior information and knowledge, and to work within tight timetables. Highly organized and strong attention to detail, diplomacy, and client focus, with demonstrated ability to work independently and as part of a team. Demonstrated ability to take initiative to assist and engage others, and to share information, knowledge and best practices

194

Event Coordinator Jewellery Awards Resume Examples & Samples

Assist in the execution of marketing and promotional programs for the JNA Awards (Awards), an annual international awards event for the jewellery and gemstone trade held in Hong Kong in September
Assist in the operations of the JNA Awards and other promotional events related to the Awards
Help develop communications and maintain updated information using social media and online digital platforms
Coordinate and liaise with internal and external parties for the preparation of the awards event
Assist in the preparation and translation of press releases and marketing communications
University graduate (or equivalent) in fields related to marketing and communications
Eagerness to learn and a team player
Good organisational and interpersonal skills
Knowledge and good command in Word, Excel and Power Point
Excellence in spoken and written English and Chinese

195

Event Coordinator Resume Examples & Samples

Plan, organize, and execute event logistics with guidance from Event Manager from initial stages of development, through on-site and conference wrap-up
Coordinate all pieces of the event planning process, including budget, by leveraging event ops best practices
Execute on event checklists, including: show planning packets; project timelines and deadlines; show service requirements, literature and promotional product requests; and relative advertising
Order, pull, pack and ship event displays and show materials
Coordinate communications with onsite staff to include tracking information, set up instructions, repackaging, return shipments, etc
Maintain and organize event marketing room and restock inventory as needed
Monitor and respond to events and conference inbox/mailbox requests
Travel and assist with display set-up, show operations and tear-down (as required)
Provide critical support for our annual customer conference as well as internal and client-facing events, as needed
Manage master calendars for tradeshows, conferences, and events
BA degree in communications, marketing, or other related major desired
2+ years’ experience in event marketing—ideally for a technology organization
Strong interest in event strategy and execution
Detail and schedule orientated, accountable, professional and flexible
Self-motivated and resourceful with proven ability to multi-task and operate successfully under tight deadline
Ability to make judgment calls in tough situations
Take pride in work, no matter how small the task
Ability to work independently on tasks, yet still be a team player within the department

196

Event Coordinator, Smithsonian Resume Examples & Samples

Bachelor’s degree or an equivalent combination of education/training and experience
A valid driver’s license, ability to travel independently
Must be willing to frequently work nights and weekends
Must be able to safely and independently move up to 50 pounds
Experience in providing customer service to internal and external customers
Considerable strong demonstrated computer skills and applications, particularly spreadsheet applications and automated systems
Experience in scheduling, prioritizing, and planning multiple assignments while adjusting to changing priorities; and
Position requires successful completion of a financial background check and a standard and special agency federal background check
Bachelor’s degree in related field (e.g., hospitality, tourism, events management); and

197

Administrative Assistant / Event Coordinator Resume Examples & Samples

Bachelor’s degree in business, event management, bookkeeping or related is preferred
Minimum of five years' experience in an administrative support role is required
Event implementation and coordination experience required
Japanese language ability (speaking/reading/writing) is a plus
Ability to travel domestically at least 1-2 times within duration of the project

198

Event Coordinator Resume Examples & Samples

Coordinate programs and events through multiple stages to successful completion, including: creating detailed project plans and event strategy, executing project-related tasks, and accomplishing defined deliverables while meeting project deadlines
Communicates with internal and external stakeholders to represent Cerner
Provide onsite support, including hosting, coordination and execution pre-, during and post-event
Create financial plan estimates, negotiate services that optimise Cerner’s financial terms, and meet financial plan set for event
Generate post-event outcomes reporting and analytics
Works in accordance with corporate and organisational policies and procedures
Minimum 1 year of event and project coordination work experience
Ability to work overtime as needed
Ability to travel as and when needed
A fast learner and the ability to thrive in a rapidly changing, fast-growing environment

199

Conferencing Event Coordinator Resume Examples & Samples

Delivering customer service as defined by BT Conferencing customers
Handling Customer queries via phone and e−mail system
Providing 1st line support for internal and external customers
Proactive software based monitoring alarm response
Excellent English
Knowledge of French OR Spanish OR Italian is a great advantage
Working knowledge of PC's and a Windows based system
Self−starter; enthusiastic team player
Good troubleshooting skills: able to define problems and offer valid resolution
Responsible; exhibits 'sense of ownership'
Flexible; the ability to manage/prioritize multiple tasks simultaneously
Professional in appearance and conduct
Proven customer service and technical skills or a technical aptitude
Ability to interface with Executive Leadership and Technical Staff
Demonstrate effective oral/written communication and interpersonal skills
Must possess excellent organizational skills with the ability to prioritize and handle multiple tasks simultaneously
Strong attention to detail and problem solving skills
Demonstrated willingness and aptitude to learn new technologies and participate in BT Conferencing training courses

200

Event Coordinator Resume Examples & Samples

Collaborate with CPD Program, US Regional Managers, and Sales teams to coordinate agendas for various course events and visitations, and ensure timely publication and distribution of course agendas and logistics plans to all meeting stakeholders
Organize and manage CPD Education’s logistics suppliers to ensure a seamless, high quality event experience
Publish and promote course agendas on our CPD Learning Management System
Photograph CPD Faculty and participants for relevant repositories
Collect and index all faculty cases by faculty and syllabi competency and track event metrics and Key Performance Indicators
Manage the budget for the operational implementation of the managed events
Conduct market research to define the value and satisfaction of stakeholders passing through events
Provide timely, enthusiastic, and professional “concierge” services of surgeons during their visits
Liaise with relevant sales teams to ensure correct event requesting, planning, and briefings
Comply with CPD SOPs, legal regulations and quality standards, as well as use standardized CPD IT tools and processes e.g., Confluence, JIRA and standard Checklists
3 years' experience with event management
Bachelor's degree or equivalent, ideally in a Life Science
Proven management acumen and project management skills
High proficiency in Microsoft Office as well as project management Gantt charts or equivalent
Experience with events in the healthcare industry, directly working with physicians
Ability to work to a flexible schedule, with an anticipated time requirement of 10-15% for travel

201

Event Coordinator Resume Examples & Samples

Coordinate/ manage events (NPDI, Sourcing changes, discontinuations, pack changes, relaunches etc.) within Wisbech
At least 3 years’ experience in a Supply Chain Planning role
FMCG Manufacturing experience
People management (directly or indirectly through projects)
Stakeholder management and influencing capability
SAP / APO experience preferred
Project Management experience

202

Event Coordinator Resume Examples & Samples

3-5 years experience in community development, building key contacts within the community
Minimum of three years recent and related outreach experience working with brokers or members, and/or government program managed care product experience
Grass roots marketing/lead generation experience required
Previous experience working with the Medicaid or Medicare
Bilingual in Spanish/English required

203

Cummins Hospitality Event Coordinator Resume Examples & Samples

Accept or deny requests based on availability and policy
Sustain a working knowledge of all upcoming Indy Hospitality services, events, goals and initiatives
Conduct pre-event meeting with Host to guide service details
Visualize and plan service design and the ambiance of each event space
Produce, coordinate and ensure the following items are met prior to each event
Floor plans, special instructions, equipment requests and Event Team staffing
Provide Host with pertinent documentation and instructions (i.e. emergency action plan, parking details, entrance options, badge access, FAQ’s, etc.)
Assists Host in ordering food & beverage
Produce recap communication to Host prior to event
Inform & consult FOH / BOH team as needed
Submit vendor requests for department (furniture moves, HVAC, lighting, cleaning, etc.)
Refer Host to Concierge when requests cannot be met internally
Launch & maintain preferred catering program for building residents and manage partnerships with preferred caterers
Ensure congruence with Cummins’ policies and public safety codes in each event space used
Lead event briefings with Event Specialist daily
Lead Hospitality team in weekly service forecast meetings
Own and update Indy Hospitality calendar and pertinent department documents
Be present through each stage of on-site event or delegate Hospitality representative in absence
Solicit and collect ongoing feedback from meeting Hosts, participants and vendors
Exercise judgment independently in all activities with Hosts and service patrons
Maintain standards on an ongoing basis with the following
Complete guest satisfaction
Sanitation, safety, cleanliness and hygiene
Ensure optimum performance in all duties and responsibilities
Lead by example with maintaining department standards, policies and procedures
Maintain working and practical knowledge of the cuisine of foreign cultures
Hold a practical knowledge of cooking techniques and ingredients
Must have the knowledge and ability to perform all front of house tasks including but not limited to: bartending, wine service, dining room management, serving, busing, room set-up and tear-down, meeting room services
Maintain approved aesthetic principles throughout customer facing spaces
Works well under pressure, both alone and in a team setting
Mastery in delegating multiple tasks
Guest oriented and service minded
Up to date with event trends and best practices
Exceptional attention to detail and organization skills
Working knowledge of various computer software and design programs
Confident in decision making, communication and leadership skills
Organizational Development
Employee Engagement & Retention
Hiring & Coaching
General Human Resource Management
Bachelor of Science (or equivalent degree) in Engineering required

204

Event Coordinator Resume Examples & Samples

Serve as “Greeter” during scheduled events
Process all visitor requests assuring the appropriate disbursement of credentials to visitors
Assure C-TPAT and other mandatory compliance requirements are met, to include completion of Foreign National Visitor paperwork
Coordinate with facilities personnel on AV needs, room/event set up, name tags/tents, seating arrangements, etc
Arrange for tours with appropriate individuals with who have specific expertise in the various areas of the Innovation Center and coordinate tours at the Marshalltown plant with appropriate staff direction
Ensure Global Industry Sales follows the “visit strategy process” including monitoring of speaker’s meetings before the customer visit
Create and send welcome letters and gift baskets; procure sales collateral materials and good will gifts
Coordinate travel and hotel arrangements as needed
Arrange lunches, dinners, dinner events and social events
Administer budget for events, including tracking costs and charging appropriate budget
Create nametags, arrange for supplies, textbooks/notebooks/reference materials, and agendas for attendees
Prepare yearly statistics on visitor numbers
Send follow up surveys to Emerson and Local Business Partner escorts
Maintain current statistics and measures of orders won, as a result of customer visits to Marshalltown
Take and coordinate group photos for visitors
Assist visitors and internal sponsors/speakers with PowerPoint presentations

205

Event Coordinator / Marketing Assistant Resume Examples & Samples

Plan, track and support branch events, grand openings, tradeshows, corporate marketing functions and special events as assigned
Coordinate all networking event details, including all event logistics, name badge and packet prep and on-site logistical coordination
Create and distribute event agendas, schedules, and other pertinent information as assigned
Prepare and distribute post event surveys; complete other surveys as assigned
Support departmental efforts to build a strong internal brand and corporate culture
Create and maintain computer-based charts and graphs for the tracking of event results, and keeping track of all tasks for weekly leadership meetings
Invoice support – Understanding GL codes, coordinating with branches, manager, and Accounting department
Review branch event plans and requests, editing, proofing and coordinating production of marketing flyers and branch event materials
Purchase, monitor orders, and maintain inventories of all Bank promotional items via third-party warehousing and fulfillment services, to include Teamwear and the ordering of general marketing supplies
Provide telephone support for Marketing Communications
Complete other projects & support marketing department as needed
Position requires two years of college or equivalent work experience
Proficient with standard business applications (e.g., Word, Excel, PowerPoint, etc.)
Ability to negotiate, maintain multiple vendor relationships, manage budgets, and communicate clearly and timely with high profile event guests
Must possess excellent verbal and written communication skills, strong analytical skills, and have a general understanding of business operations
Must demonstrate a high level of accuracy and attention to detail, and have the ability to work effectively and independently
Applicant should be able to assist internal and external customers, in person and by telephone, in a personable and professional manner, and be able to handle pressure and remain adaptable in a fast-paced, changing work environment
Must have a valid Washington state driver’s license and be insurable under the Company policy
Previous event planning a plus

206

Senior Event Coordinator Resume Examples & Samples

Five years solid experience planning corporate events
At least 1 year previous experience leading/managing a team
Ability to travel up to 20%
Certified Meeting Planner

207

Event Coordinator Resume Examples & Samples

Assist with event coordination for the BBF
Provide administrative and donor services/relations support
Provide general administrative support for the BBF Executive Director
Considerable time is spent at a desk using a computer terminal
May be required to travel to other buildings on the campus
May be required to occasionally travel to outside customers, vendors or suppliers
Mostly indoor office environment with windows
Offices with frequent interruptions
Frequent attendance at athletic events outside
Frequent events attended evenings and weekends
Experience using database management systems and other common office computer applications including word-processing, spreadsheet, email and browser applications
Appreciation of and commitment to further the mission, values and goals of Santa Clara University
Demonstrated interpersonal and communication skills, written and verbal
Capable of working both independently and as a team member; results-oriented, self-starter
Ability to work effectively with external constituents, particularly donors and corporate sponsors
Ability to work effectively with internal constituents, particularly senior staff, coaching staff and other appropriate University staff
Demonstrated ability to handle confidential information with discretion
Ability to work on multiple projects simultaneously with frequent interruptions
Ability to flex schedule to accommodate evening events within 40-hour work week
Minimum 1-2 two years of related worked experience

208

Event Coordinator Resume Examples & Samples

Proficient knowledge of Windows, Word, Delphi, Lotus and Fidelio
Strong reading and writing abilities
Must be very organized and be able to prioritize tasks
Must have strong telephone and communication skills
Must be able to work 8 hours in a busy and demanding environment

209

Event Coordinator Resume Examples & Samples

The Event Coordinator will be assisting in event planning, design and production while managing all project delivery elements within time limits
Collaborate with internal stakeholders to identify their needs and to ensure customer satisfaction
The Event Coordinator will conduct market research, gather information and negotiate contracts prior to closing any deals
Provide feedback and periodic reports to stakeholders
The Event Coordinator will propose ideas to improve provided services and event quality
Organize facilities and manage all event’s details such as decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, promotional material etc
The Event Coordinator will cooperate with marketing and PR to promote and publicize event
Proactively handle any arising issues and troubleshoot any emerging problems on the event day
1+ year of experience in a related role, recent college grads are welcome to apply as well
Sales skills and ability to build productive business relationships
Ability to manage multiple projects independently
MS Office proficiency
BS in Event Management / Marketing or related field

210

Project / Event Coordinator Resume Examples & Samples

Develops, plans, coordinates and manages assigned projects/events
Maintains the records of departmental projects, functions or events
Assists with project/event budget development and monitors, analyzes, and reconciles related records
Conducts research on assigned projects/events and for the development of new projects
Recruits, hires, schedules, trains, and supervises student, on-call, and temporary employees, and volunteers for projects/events and related activities in order to ensure high quality service
Monitors contracts and agreements in order to ensure that all provisions are met
Recommends, develops and conducts training programs, workshops, seminars, and practicums on the appropriate topics for project/event participants
Coordinates, evaluates and prepares reports on project/event activities
Oversees the preparation of project/event related publications
Maintains inventory levels and orders supplies as necessary
Acts as liaison between vendors and users in order to obtain requested project/event materials

211

Marketing & Event Coordinator Resume Examples & Samples

Adapt prospecting methodology to reflect the current marketing initiatives
Conduct prospecting phone calls to host customers
Schedule, confirm and reschedule appointments with host in coordination with assigned Sales Rep
Process incoming leads generated through the internet, phone calls, email marketing, direct mail, print ads, conferences, etc
Verify, update and maintain assigned databases
Build and maintain strong working relationships with both Field Sales and Host
Maintain relationship with Host by providing ongoing contact during and after photography event
Contact Host to insure event requirements and deadlines are being met
Adhere to the LCD Center of Excellence Standards
Identify and report when a fellow employee does not meet the LCD Center of Excellence Standards
Attend requested conference calls, webinars, and training sessions
1 to 2 years sales and/or customer account service related support
Experience with computerized customer tracking systems or equivalent computer experience
Strong sales and verbal and written communication skills
Passionate about creating a successful event
Ability to build relationships over the telephone
Program, product and service knowledge
Competent in Salesforce.com; Excel, Word, ACT, LCD

212

Event Coordinator Resume Examples & Samples

Participate on-site at regional and/or national events and conferences
Travel and work outside of office hours as needed to attend events (may include occasional weekends)
Oversee communication/questions from registrants related to an event
Report registration updates including, names, type and revenue
Create name badges for pre-registered and on-site attendees
Process on-site registration
Assign sessions to specific agenda times/dates
Confirm that each session has the appropriate room set up (including AV equipment)
Coordinate speaker travel arrangements, hotel reservations and presentations
Assist audio visual company with speaker presentation management deadlines
Send attendee communication; Save the Date, Roles and Responsibilities, Policies and Expectations, updates, schedules, attire
Select menus and create banquet event orders
Communicate with hotel regarding guest guarantees
Create rooming list and manage room block
Assist with report distribution – internally
Prepare executive leadership presentations using PowerPoint and Excel
Monitor and maintain calendar schedules and create timelines and project plans for multiple events

213

Event Coordinator Resume Examples & Samples

Experience working with HTML code
Working knowledge of SalesForce and Pardot (or similar CRM and marketing automation tools)
Microsoft Office/Suite (Excel, Outlook, PowerPoint, Word, etc.)
3+ years of experience in Event Planning
Working knowledge of InDesign, PhotoShop, etc

214

Event Coordinator Resume Examples & Samples

Day to day management of the GPCA revenue tracker
Raising of contracts for signature (150+ contracts plus amendments)
Chasing, receiving and filing of contracts
Raising invoices
Managing the GPCA Sponsorship inbox and answering general queries and passing on any inbound enquires
Assisting with GPCA registrations enquires and updates
Collecting and collating sponsor logos and profiles for marketing fulfilment
Sending exhibition guidelines to exhibiting companies
Checking the event website
Proof reading
Weekly reports to the GPCA on actuals and pipelines
Any other GPCA related administration
Excellent communication skills; written, verbal (telephone manner) and face to face contact
Excellent Word, Excel and Power point skills
Excellent organisational skills, ability to meet deadlines and perform under pressure

215

Senior Event Coordinator Resume Examples & Samples

Fosters relationships with customers to ensure effective collaboration, communication and delivery of event requirements
Provides consultative support and subject matter expertise to customers and business partners throughout the scheduling and planning process
Work closely with customers and Deloitte University Leadership to ensure the best possible outcome for all stakeholders
Strategic planning of client meetings, with a primary focus on Client Tours and small single client meetings at Deloitte University
Support continued process improvements within the planning and scheduling process
Data management in the Meeting Management System (MMS) and OnBoard System and ensure accuracy of data and fluency
Assist Sr. Event Planners with Registration management, Invoice Processing and Data management
Perform other tasks and special projects as required or as assigned
Demonstrate strong written and verbal communication skills
Ability to prioritize requests and customer needs using good judgment and logical thinking
Take initiative and demonstrate follow-through
Solutions-oriented and extremely organized
Handle sensitive/confidential information requiring a high level of discretion
Effective problem-solving and negotiation skills
Consults and drives the event process on behalf of the customer, providing expertise and guidance to meet event objectives
Flexibility, adaptability and able to juggle multiple projects and priorities in a fast-paced environment
Ability to work independently and in a virtual team environment
Bachelor’s or Associates degree preferred
Minimum 2-4 years of relevant work experience, ideally in a hospitality or event services environment
Experience with event management and/or scheduling software preferred
Intermediate proficiency in Microsoft Office

216

Assistant Event Coordinator Resume Examples & Samples

Bachelor’s Degree in Marketing, Communications, or Business
Exceptional PC skills and thorough understanding of Microsoft Word, PowerPoint, and Excel
Demonstrated success managing multiple projects with strong attention to detail

217

Event Coordinator Resume Examples & Samples

Work with clients to coordinate, plan and support events related to NFL football games. May be responsible for coordinating of concert events
Coordinate activities of event support personnel, including in-house and union event staff. Prepare and maintain event budgets
Prepare and distribute detailed notes for events to venue departments such as operations, security, on-site vendors, and guest services
Ensure contractual obligations and policies are maintained and safety requirements are being met
All other duties/responsibilities as assigned
A minimum education level of: High School Diploma or its equivalency (BA/BS Degree Preferred)
A minimum of 2-4 years of related work experience
Previous supervisory experience working with events and event staff
Knowledge of sports and entertainment event management and/or event operations
Working knowledge of computer applications is required
Must have outstanding customer service with the ability to work under pressure and adapt to change
1 to 3 years' experience in sports management or related field preferred
Previous experience with either NFL or NCAA BCS football events highly preferred

218

Event Coordinator Resume Examples & Samples

Handle all incoming client phone calls and email correspondences
Receive, track and respond to attendee queries and registration updates (new registrations, cancellations, attendees to be waitlisted, etc.) in a timely manner
Respond to internal ANZ and Asia staff inquiries regarding meeting-related logistics
Create and maintain event calendars
Assist APAC Associate and Producers in tracking meeting attendance and communicate information to relevant internal constituencies
Prepare, proof and print name badges and table tents for all client events
Manage outbound meeting material process (including shipping and ensuring on-time delivery of meeting materials)
Support Event Producers as necessary when they are off-site at meetings
Enter post-event surveys into CRM database
Coordinate and execute virtual events, contracting, handling budget allocation, program partnership, onsite execution and post event follow-up
Manage Virtual Events vendors including feedback, billing, and daily service
Train line partners on virtual event technology, processes, and Events Team resources (Customer Relationship Database, registration protocols and online resources)
Liaise with global Events Team located in Singapore, London and North America on process changes and improvements across the department
Liaise effectively with line partners across ANZ and Asia regions
Participate in project teams and/or assume and complete special projects in areas such as: venue sourcing and contracting, restaurant negotiations, virtual events, process development, finance, new hire on-boarding
Maintain a well-stocked and accessible supply room (including ordering materials and re-shelving returned supplies to avoid out-of-stock situations)
Strong organisational skills and attention to detail
Excellent time management and prioritisation skills
Strong computer skills, particularly with Microsoft Office Suite (particularly with Outlook, Word and Excel)
Interest in corporate meetings and event planning

219

Event Coordinator Trainee Resume Examples & Samples

Plan, organize and execute high quality equity and credit roadshows (deal and non deal), field trips, conferences, reverse roadshows/investor visits and teach-ins
Liaise directly with Corporate clients to manage logistics directly for Corporate Access events
Be on-site during conferences and other events to ensure smooth logistics
Working closely with the Corporate Access team to prepare pitches to corporate clients
Collation of data including the creation and maintenance of databases
Analysis of investors and shareholder bases
Interacting with SG Business Lines across the globe
Act as a facilitator with internal clients to obtain correct information for inclusion in the schedules
Provide internal and external clients with updated information on a timely basis to include 1-on-1 and group attendance updates, logistics and final schedules and cost
Oversee the production and distribution of all roadshow materials
Attending the morning meeting and sales force briefings

220

Event Coordinator Resume Examples & Samples

Identify customer needs and provide solutions to match them
Create a WOW factor for our customers by identifying their needs and provide solutions to match and exceed them
Meet and greet clients pre-function
Contact the customer after the event to check on satisfaction and feedback to relevant departments
Be timely and proactive in all your dealings with customers
To keep abreast of hotel and company activities that impact the customer
Positive attitude and good communication skills
Demonstrated previous experience working in the Conference and Events function
Knowledge of Delphi MPE system

221

Marketing & Event Coordinator Resume Examples & Samples

University degree with a focus in marketing, communications and project management
Experience in the coordination of events, marketing field, Project management, Corporate Training
Solid MS Excel and PowerPoint skills with ability to get familiar with new systems easy
Strong communicator, flexible, creative and motivated
Excellent attention to detail, prioritization and organizational skills
Excellent English both spoken and written
Able to drive initiatives individually and at the same time work as part of a team
Data analysis and reporting experience

222

Administrative & Marketing Event Coordinator Resume Examples & Samples

Bachelor Degree or equivalent experience in marketing, facility or administrative support, acquired in an international, fast paced and changing environment
Strong ability to organize and prioritize tasks
Familiarity with accounting principles
MS Office proficient
Self-starter, proactive, detail and deadline oriented
A dependable team player with business maturity, enthusiasm and a positive attitude
German mother tongue and fluency in English
This position is based in Freiburg (Germany)

223

Event Coordinator Associate Resume Examples & Samples

Maintains a personal, active relationship with Jesus Christ and is a consistent witness for Jesus Christ
Faithfully upholds BGEA in prayer
Consistently participates in daily BGEA staff devotions
Demonstrates behavior aligned with BGEA’s Mission Statement, Statement of Faith, Hallmarks, policies, and expectations
Effectively represents Jesus Christ to those within both personal and professional spheres of influence
Coordinate and perform a variety of administrative duties in support of the Events Manager including, but not limited to, maintenance of schedules/calendars; arranging travel; preparing expense reports, generating check requests; facilitating vendor payments; and managing DataHaven coding requests
Coordinate mailings and correspondence as requested
Update and track all inventory related to Events including the ordering of needed supplies
Broker and track (software) event RSVPs where the tasks may range from receiving RSVP calls and responding to RSVP emails to acting as a liaison with the Response Center or others outside Donor Ministries in facilitating efficient handling of all RSVPs
Handle and track all shipping (supplies, banners, etc.) related to Donor Ministries events as directed (toRegional Managers, event site, or other locations)
Minimum educational requirement of high school or equivalency with some college preferred
Proficiency with computer Microsoft software (Word, Excel, PowerPoint, Outlook, etc.)
Effective telephone communication skills
Excellent initiative, with ability to work productively with minimal supervision
Attentive listening skills

224

Event Coordinator Resume Examples & Samples

To assist with the preparation of proposals and contracts, providing administrative support and creating internal Event Confirmations
To fully use Envision type up menus, place cards and table plans
To maintain complete records of all Letters of Agreement and quotes
To develop and prepare event confirmations, orders and invoices for both external and internal events as directed by the Sales Manager
To recommend and implement new administration systems and procedures as required
To assist and guide in room setup

225

Intern, Marketing Event Coordinator Resume Examples & Samples

Coordinate details of events such as conferences, trade shows, partner events and virtual events among others
Calculate budgets and ensure they are adhered to
Manage all the onsite logistics
Schedule and manage relationships with event speakers, vendors, and participants
Coordinate and monitor event timelines and ensure deadlines are met with internal and external stakeholders
Initiates, coordinates and/or participates in all efforts to publicize event through various channels such as field sales communications, social media, customer associations, email marketing and more
Edit and design promotional materials
Negotiate and secure event space
Coordinate event logistics, including registration and attendee tracking, presentation and materials support and pre- and post-event evaluations

226

Event Coordinator Resume Examples & Samples

*Departmental Hiring Salary Range: $43,470 - $49,990.50***
Coordinates all housekeeping requirements for events at Scope Arena, Chrysler Hall, Attucks Theater, and other facilities as required
Develops work schedules and oversees pre-event and post-event cleanup for events including overnight facility cleaning
Supervise city personnel and contracted staff to support housekeeping efforts before, during, and after events
Ensures proper maintenance of housekeeping supply areas and utility spaces
Conducts monthly audits of cleaning supplies to ensure that all goods are accounted for
Performs facility inspections to ensure cleaning is completed in a satisfactory way by stated deadlines
Ensures proper cleanliness, storage, and inventory of all soft goods including drapes, table liners, dash covers, etc
Coordinates floor restoration of all areas within the facility including terrazzo, concrete, VCT carpet, and any other surfaces without our facilities
Provides administrative and customer service support by responding to customer inquiries, feedback, and problems
Serves as the liaison for tenants, lessees, community groups, promoters, City staff, event organizers, and the general public prior to and during events to ensure satisfaction, effective communication, and compliance with facility maintenance requirements
Ensures cleanliness and proper operations of all fixed and folding chairs within our facilities
Resolves problems or complaints from clients and the public in accordance with established policies and procedures
Prepares estimates of potential event costs and complies associated invoices. Works closely with the event organizer to ensure event goals and requests are achieved
Schedule safety training; develop and implement safety procedures and ensure compliance
Serves as city executive for events as required

227

Project / Event Coordinator Resume Examples & Samples

1-3 years of relevant event coordination experience
Engage with vendors in an ethical and compliant manner
Ensure a high level of integrity and implementation of Credo-based actions
Experience working in event management systems
Knowledge of CSS companies and Commercial Education processes

228

Development & Event Coordinator Resume Examples & Samples

Minimum of a Bachelor’s Degree or equivalent/relevant work experience, preferred
One-year development/donor relations/fundraising with preference for work in a University or healthcare setting, preferred
Experience working with organizational leadership preferred
Prior experience writing professional communications, preferred
Knowledge of state eVA and Banner systems for purchasing preferred
Experience working in a confidential and/or medical environment, preferred

229

Associate Event Coordinator Resume Examples & Samples

Provides support to the department, and Senior Event Coordinators, by answering phones, checking shared email box, handling inquiries for space and checking availability in the resource scheduling system
Provides exceptional customer service in all interactions to include greeting clients and directing attendees
Responsible for administrative duties including accuracy of reservations and tracking in the resource scheduling system including, but not limited to space availability, entering reservations, proper categorization of reservations, audio visual details and video conferencing reservations, tracking equipment inventory, file management and documentation according to SOPs, etc
Responsible for administrative duties that include, but are not limited to, coordination and distribution of various logistical reports, creating daily room signs, managing supply inventory and ordering when necessary, etc
Proactively liaises with Facilities, LEU, IT, and Food Services in reporting logistical and service issues in advance, or as they arise
Assists with logistical support ensuring all client requests are met by checking room set-up, audio visual/technology, and catering are set according to department service and operational guidelines
Proactively assists Senior Event Coordinators and Event Coordinators with logistical details for larger, and more complex, events
Assists with hotel and ground transportation contract processes to include obtaining availability, rates, monitoring cut-off dates, assisting with rooming lists
High School Diploma or equivalent experience
Minimum 1 year of conference/event planning, client service, support and work related administrative experience
Strong client service skills
Strong interpersonal skills with high degree of professionalism
Excellent interpersonal and organizational skills, flexible, yet must be able to meet deadlines
Ability to work collaboratively, and independently, as part of a team
Ability to understand the department, Bank and client requests and respond accordingly
Must be flexible and have a demonstrated ability to work in a fast paced environment, and capable of managing multiple priorities
Proficient PC skills with experience using Microsoft Office Suite (Word, Excel, PowerPoint and Outlook)
Ability to learn basic audio visual equipment operations and department technology applications

230

Audiovisual & Event Coordinator Resume Examples & Samples

Ability to lift items up to 50 pounds with most lifting done by two individuals
At least six months experience working in an audiovisual tech support capacity; and
Possess good communication (oral and written), customer service, time management, organizational skills; and

231

Marketing & Event Coordinator Resume Examples & Samples

Education:Technical Diploma, Associate's Degree or two years college course work
Preferred Work Experience:Four - six years
Preferred Skills:Ability to utilize software that may be unique to unit or discipline may be preferred

232

Event Coordinator Resume Examples & Samples

Support the event team objectives with all aspects of preparation for ICON and PartnerCON and other events
Assist with event planning including but not limited to
International customers that travel from all over the world to attend ICON
Partners - these are customers that help us serve and sell and our software
Media - these are influencers who shape and amplify our marketing message through articles distributed to mass audiences

233

Event Coordinator Resume Examples & Samples

Prepares informational packets (Resumes, BEOs) for distribution to other Asilomar operating departments
Disseminates information, on behalf of the client, to all key team-members on the Asilomar Staff
Supports Asilomar Conference Grounds’ business and guest service goals and standards
Represents Asilomar Conference Grounds and Aramark professionally and ethically at all times
Coordinates, set up, service, and clean-up of group functions and special events in accordance with Aramark standards and safety and sanitation policies
Checks function set-up and coverage

234

Event Coordinator Resume Examples & Samples

Manage the planning, development, execution and wrap-up stages of specific events, in the office and on-site
Use exceptional project management and collaboration skills to manage the day-to-day activities and ensure all stakeholders are working together to deliver a customer focused high-quality event
Develop project timelines and other key documents, and circulate with all stakeholders
Evaluate, measure, and report on strategic effectiveness of the overall event
Reconcile all event expenses in partnership with program manager
Support the tactical execution of Originals & Events programs and contribute to creative ideation and longer term strategic planning
Serve as team’s primary point of contact with sales to help facilitate pre-sales proposal ideation and create innovative, unique, on-brand event experiences
Serve as team’s primary point of contact with internal attendees before and during the events
Build standardized, repeatable event “in a box” packages for sales to bring to market across various advertising verticals
Communicate with clients directly post-sale to effectively execute their on-site event deliverables
4-6 years of relevant experience in event management, digital media and entertainment
Experience in a client service role and on-site event management experience a plus
Bachelor’s degree in business, marketing, communications, or relevant field of study
Proven success in planning and executing large scale events
Experience in a client facing role, managing sponsors of high-value advertising campaigns
Solid attention to detail, customer-service orientation and creativity in problem-solving
Calm under pressure and positive attitude

235

Event Coordinator Resume Examples & Samples

PLANNING / COORDINATION/EXECUTION-Book and coordinate all functions from initial contract discussion with client through event production. Book Visitor Center activities to include amenity selling of items such as: commemorative bottles, gift cards, tastings, etc., with strong interpersonal skills, networking and brand building priorities. Host actual event to ensure set-up and needs of client. Host site events of prospective clients to communicate brand knowledge and total Lynchburg experience
FINANCIAL / REPORTING - Compile invoicing data and feed to office administrator for Sales and Event Summary in timely manner for month end reporting. Invoice client or B-F within 2 days of event and process payments immediately following receipt
ADMINISTRATIVE DUTIES - Maintain Sales kit inventory. Inform Operations Manager when supply is within 4 months of depletion. Assist in the office as needed. Cover event-specified phone calls as business dictates

236

Event Coordinator Resume Examples & Samples

Adhere to project plan and timelines and communicate to internal parties
Research and source venue sites and vendors
Manage detailed budgets
Coordinate event components; food & beverage, audio visual, meeting space layout, etc
Manage attendee registration and communication
Coordinate tradeshow logistics – booth layout, product placement, labor, drayage, electric, etc
Limited travel at first but may grow into a travel role with experience
Knowledgeable in event logistics – corporate meetings and tradeshows
Desire to learn more about the corporate event industry and willing to take direction well
Strong abilities to organize and multi-task – detail oriented
Sense of humor and upbeat, positive demeanor
Highly flexible - able to change course mid-stream with a high level of professionalism
Years of Experience: 1-3 years event experience

237

Event Coordinator Resume Examples & Samples

Manages coordination of events from concept to on-site implementation
Works with internal Heart of Florida United Way departments to coordinate their roles in the event planning process
Schedules and leads all event planning meetings with internal team
Assist with internal meetings and events that are higher profile, more complex or larger in size
Conducts research to explore venue and vendor options for events
Partners with vendors and venues to secure estimates and proposals
Builds relationships with external partners to solicit in-kind contributions and ensure best possible pricing has been negotiated
Provides input on copy and design specifications for evites and printed materials (ex. signage, collateral, etc.)
Acts as the primary lead on-site during events to ensure proper flow and manage details
Manages staff and vendors at chosen event site in order to coordinate details
Works with IT to set-up registration process for events
Monitors, tracks and reports return on investment for events
Reviews event invoices for accuracy and acquires approval for payment
Conducts event evaluations in order to determine how future events could be improved
Maintains records of all event aspects including budget summary
Works with event sponsors to ensure all needs are met for both the sponsor and event
Provides stellar customer service to internal and external customers
Detail-oriented, deadline-driven self-starter with strong customer service and organizational skills
Bachelor’s degree or equivalent combination of experience and education required
A minimum of one year related experience; or equivalent combination of education/training and experience
Event Planning Certification preferred
Demonstrated ability to manage multiple projects at simultaneously, set priorities, identify and address challenges
Demonstrated proficiency with Windows and Microsoft Office Suite, ability to type a minimum 55 WPM, ability to use common office equipment such as copier and fax
Must be able to prioritize and manage heavy workload in fast-paced work environment
Must be personable with excellent verbal and written communications skills, and be able to interact with a variety of individuals/organizations while maintaining confidentiality
Ability to coordinate, manage and execute several events at one time

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