Administrator, Office Job Description
Administrator, Office Duties & Responsibilities
To write an effective administrator, office job description, begin by listing detailed duties, responsibilities and expectations. We have included administrator, office job description templates that you can modify and use.
Sample responsibilities for this position include:
Administrator, Office Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Administrator, Office
List any licenses or certifications required by the position: CPR, IFMA, LOB, KBU, HR, O365, IA, BEE, AED
Education for Administrator, Office
Typically a job would require a certain level of education.
Employers hiring for the administrator, office job most commonly would prefer for their future employee to have a relevant degree such as High School and Bachelor's Degree in Education, General Education, Business, Associates, Business/Administration, Accounting, Communication, Management, Computer, Health
Skills for Administrator, Office
Desired skills for administrator, office include:
Desired experience for administrator, office includes:
Administrator, Office Examples
Administrator, Office Job Description
- Assist Ship From Store Administrators to achieve all Ship from Store daily goals and objectives to include processing orders in the Ship From Store System
- Follow up on orders that do not receive carrier possession scans and 'reshipping' these orders to applicable stores
- Review of Fulfillment Center orders and identifying 'orders at risk' of missing their Service Level Agreement with our customers and taking appropriate action
- Assist the sales team with diary management, travel arrangements, meeting preparation
- Support sales associates with on-boarding and processing upon affiliation, educate sales associates on phone and other office systems, order business cards, name badges, provide consistent level of support in the processing of all sell/buy transactions
- Complete branch accounts payables and receivables, obtain necessary approvals and submit to regional accounting office, maintain petty cash, process expense reports
- Complete all office administration tasks, including general, office and business supply orders, equipment maintenance, preparation and processing of new affiliation paperwork and licenses, maintain files and oversee general office appearance and repair issues
- Schedule and coordinate meetings, trade shows, conferences and other events
- Perform accurate and timely invoicing of all customer shipments daily
- Generate daily invoice preview report for management review and when approved, generat the customer invoices
- Has a full understanding of the job
- Arrange all travel materials and booking for employees visitors coming from abroad
- Ability to build strong relationships, and manage multiple projects effectively
- Prior front-desk office or equivalent experience preferred
- Familiarity with real estate contracts a plus
- Basic math skills which include addition, subtraction, multiplication, division, percentage, fractions and the ability to calculate commissions, interests and discounts
Administrator, Office Job Description
- Help onboard new employees, setup workspaces for them, order business cards, computers
- Coordinates local policy and procedures with the appropriate corporate and or/ divisional functions to ensure full and complete procedures are in place covering assigned areas
- Lead Anchor/Office Administrator
- Oversee office equipment and/or fleet maintenance by coordinating preventive maintenance
- Liaison with Property management for Facilities and Parking Management
- Manage administrative office procedures/functions
- Oversee Mailroom staff ensuring office inventory is maintained
- Greet visitors and advise the appropriate company representative of their visitor’s arrival
- Liaise with courier companies for all courier purposes outgoing and incoming
- Greet and connect in a meaningful way with visitors to our global HQ in NYC in a friendly and professional manner
- Screen and prioritize all correspondence drafts responses
- Enhances and maintains professional work ethics, confidentiality
- Presents a positive, professional, self-confident image and maintains professional work ethics, confidentiality
- High School Degree OR General Educational Development (GED) Certification required
- 3-5 years experience in fast-paced environment required
- Strong knowledge of Microsoft Office Suite required
Administrator, Office Job Description
- Tracking truck expenses ex
- Supporting project teams across multiple projects
- Coordinate site services, setting up and canceling
- Setting up and running meetings for project teams
- Scanning, reviewing and uploading documents from the field
- Managing central office and needed services
- Office budget management
- Working with corporate systems (Financial, HR systems)
- Business guest support (visits organization, ODC walk tours )
- Provide social media and marketing support as requested to allow the sales agents to focus on the growth of their business
- Proficient working with Office Suite (Outlook, Powerpoint, Excel functions such as pivot tables, consolidation and graphics)
- Coordination and support with short term leasing agreements, tracking and reviewing milestones of lease agreements and updating as needed in SLIM or One World
- Assist with hiring, training and supervision of Administrative Assistant and/or Receptionist position(s) contributing to their performance evaluation
- Assist with hiring and training of Administrative Assistant and/or Receptionist position(s) contributing to their performance evaluation
- Ability to navigate with speed and multi-task with ease on a PC based computer
- Experience working a telephone switchboard
Administrator, Office Job Description
- Inputting employees in biometric clock and handle technical issues relating to such
- Run analytical reports identifying trends in staffing, attendance, and labor dollars
- Administer performance evaluation process to ensure all evaluations are done within company standards and audit for possible deficiencies or discrepancies within employment records
- Manage all miscellaneous functions such as updating employee bulletin boards, special activities, newsletters, and any other special programs
- Prepare various weekly and monthly statistical reports as requested
- Ensure records and personnel files are maintained with prescribed documentation are compliant with the Company’s practices and policies
- May support invoicing and expense report submission process
- May assist General Manager/Assistant General Manager in support and administration of corporate programs (for example DOT tracking, safety investigation & compliance)
- Ensure driver time records abide by the DOT regulations and log book compliances
- Calculate progressive pay-scale and incentive tiers per CBA to ensure benefits, incentives, and pay equal kick in to the defined anniversary dates spelled out within the guidelines of each union’s provisions
- Bilingual written and spoken English/Mandarin Chinese required
- Well organized with a very high attention to detail
- Self-directed and able to manage multiple projects under aggressive timelines and expectations
- You mustbe an Australian Citizen or Permanent Resident to apply
- Basic use of standard software packages Microsoft and Excel
- Must have Bookkeeping/Accounting knowledge & experience
Administrator, Office Job Description
- Manage vendors providing regulatory filing services including state and municipal charitable registrations and state annual reports
- Supervise the Senior Accounting Associate and oversee the accounting firm providing financial recording and reporting services
- Oversee the annual audit process and preparation and filing of IRS and local tax returns
- Manage contracts and inventories of office supplies, furniture, furnishings, equipment, computer and other IT assets
- Supervise the Network Administrator including managing IT services such as internet, phone, printing, and webinar services
- Manage travel and expense report assistance for staff members and senior leaders
- Create POs and otherwise interact with various administrative software systemsArrange meetings between staff/leaders and guests
- Work with team members on presentation decks and other internal and client communications
- Maintain office and break room supply inventories
- Monitor facilities to sustain a highly professional appearance and A/V functionality
- Must have excellent spoken and written communication skills (in English)
- Must have strong ability to maintain confidentiality and discretion
- Must have the ability to work effectively both as part of a team and independently
- Must have the ability to work under pressure and willingness to help out with urgent tasks
- Phone and offline data entry experience
- Professional office environment or call center background