Finance Administrative Assistant Cover Letter

I submit this application to express my sincere interest in the finance administrative assistant position.

Previously, I was responsible for general office management support to the team, including the maintenance of supplies and handling of building administrative related matters.

Please consider my experience and qualifications for this position:

• Requires strong administrative support skills (diary management, meeting planning, travel)
• Thorough knowledge of a variety of standard and non-standard office software programs
• High proficiency with Outlook, Word, PowerPoint, Excel and Sharepoint
• Previous event coordination
• Offer discretion and confidentiality at all times
• Experience working within a Finance department
• Understanding of Finance team
• Exceptional customer service skills, over the phone and in person, with our internal departments

I am excited to be applying for the position of finance administrative assistant. Please accept this letter and the attached resume as my interest in this position.

In my previous role, I was responsible for administrative support and perform general office management duties necessary in the efficient operation of the rowhouse.

I reviewed the requirements of the job opening and I believe my candidacy is an excellent fit for this position. Some of the key requirements that I have extensive experience with include:

• Assist staff in the process of completing Timesheets and completing Advance and Travel Expense Reports
• Make logistical arrangements for project staff traveling outside their region or for international visitors as needed
• Prepare and send pouches to District Region(s) as needed
• Should have solid PC proficiency and have experience in working in Microsoft Excel
• Answer incoming telephone calls, take complete and accurate messages for people who are not available, and ensure they receive the messages
• Coordinating air travel, taxi and office transport for staff
• Overseeing day-to-day office administrative functions
• Greet, advise, and escort guests

I submit this application to express my sincere interest in the finance administrative assistant position.

Previously, I was responsible for a full range of technical administrative support in the management areas of budget and fiscal, procurement, property and personnel management, and general office services.

My experience is an excellent fit for the list of requirements in this job:

• Excellent communication skills in a corporate environment
• Maintain professional etiquette in all communications by phone and email
• Excellent organizational skills and basic accounting understanding
• Prepares the monthly financial submission (ROV) in accordance with Abt Associates procedures and policies
• Excellent knowledge and experience with Windows, Word, Excel, PowerPoint, and financial and other computer applications such as MS Word, Excel, Quicken, Access
• Experience in USAID-funded projects is highly preferred
• Strong written and verbal communication skills in English are desirable
• Produce high quality work under urgent deadlines

In response to your job posting for finance administrative assistant, I am including this letter and my resume for your review.

In the previous role, I was responsible for support to management and staff by assisting in daily office needs and managing general administrative activities.

My experience is an excellent fit for the list of requirements in this job:

• Independent and well-organized with attention to detail
• Use judgment and discretion to resolve non-routine issues
• Assist the Accountant with the timely submission of the ROV in accordance with Abt Associates procedures and policies
• Scan and upload all financial documents into Abt’s web based accounting software, ISMS
• Assists the Accountant with preparation of payment vouchers and corresponding checks
• Assists the Accountant with preparation and upload of MPESA files, including working with regional offices to verify missing or miscoded phone numbers, typing excel sheets and verifying sign in sheets
• Maintain hard copy and electronic versions of a project archive, including contract and subcontract documents, client approvals, consultant documents, travel files, procurement files, project deliverables, project reports , and minutes of meetings
• Manage and document correspondences between project offices, the home office, the client, other partners, and stakeholders

I would like to submit my application for the finance administrative assistant opening. Please accept this letter and the attached resume.

Previously, I was responsible for general administrative office support, including supplies inventory and ordering, facilities and maintenance requests, and general environmental management.

Please consider my qualifications and experience:

• Assist in procurement, storing and distribution of office supplies
• Ensure timely settlement of office bills
• Make logistical arrangements for project staff traveling outside their region or for international visitors
• Prepare and send pouches to counties as needed
• Performing any other duties as assigned by the supervisor
• Advanced knowledge of MS Office products (Word, MS Excel and MS Outlook)
• Maintaining attention to detail and accuracy
• To perform this job successfully, an individual should be proficient in researching and finding information on the Internet and in using Microsoft Word, Excel, PowerPoint, and email