Proposal Coordinator Resume Samples

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D Berge

Danyka

Berge

6928 Volkman Stream

Boston

+1 (555) 557 5152

6928 Volkman Stream

Boston

Phone

p +1 (555) 557 5152

Experience Experience

Dallas, TX

Proposal Coordinator

Dallas, TX

Dooley, Jast and Dicki

Dallas, TX

Proposal Coordinator

Work with project managers, marketing management, and office staff to support day-to-day sales/business development efforts
Manage and continue development of the company CRM (client relationship management) database. Perform analysis, tracking and reporting
Assist Business Development Managers in developing Request for Qualifications (RFQ) and Request for Proposal (RFP) documents
Develops draft proposal sections in an established template such as introduction, overview, project approach and cover letter by developing and using templates
Review RFPs/RFQs for proposal production/documentation guidelines and work with the Proposal Manager to develop production schedules
Assist in developing and populating knowledge management database and project delivery best practices
Assist in developing detailed proposal management plans, schedules, compliance matrices, and annotated outlines, data call templates

Philadelphia, PA

Marketing Proposal Coordinator

Philadelphia, PA

Bahringer Group

Philadelphia, PA

Marketing Proposal Coordinator

Research business opportunities and assist in strategy development
Work with Regional Operations and Business Development on internal projects, award submittals, tradeshows, and special events for assigned division(s)
Identify opportunities to create and develop new content that fits with our brand and communicates and markets our capabilities within a given space
Work with marketing team to update marketing collateral
Communicate and interact with engineers, project managers, and technical staff
Coordinate client relationship manager approvals for representative client lists
At this time, Dewberry will not sponsor a new applicant for work authorization

present

Detroit, MI

Senior Proposal Coordinator

Detroit, MI

Wilkinson and Sons

present

Detroit, MI

Senior Proposal Coordinator

present

Supporting lessons learned processes by evaluating proposal workflow and making recommendations for improvement
Training all proposal team members in document management, graphics workflow, data security, and other publications aspects of the proposal
Coordinate business development activities of senior managers. This includes
Manage workflow and workload for service centre
Coordinate the pursuit work plan with Proposal Manager and District’s capture manager, lead estimator, and partners
Maintain relationships and liaise with members of company business development and management teams and strategic partners
Work with Bid Managers to produce cradle to grave RFP documents

Education Education

Bachelor’s Degree in Marketing

Duke University

Bachelor’s Degree in Marketing

Skills Skills

3+ years’ proposal coordination experience and/or production and project management experience having worked with multiple groups throughout an organization
Advanced content formatting and visual quality control abilities related to all graphic components of complex proposal documents
Excellent desktop publishing skillsets in MS Office applications (Word, Excel); Adobe Acrobat Professional; and strong Production experience
Demonstrated ability to manage several projects simultaneously in a relatively high volume, tight deadline environment, and deliver on-time, compliant results
Strong attention to detail, organizational skills, and excellent time management skills
(MOS) Microsoft Office Word certification (or willingness to obtain one)
Familiarity with online digital printing services, i.e. Mimeo, FedEx
Experience working in a cross-matrixed organization with remote team members and international stakeholders
Understand Blackboard organizational and product feature, function, and positioning knowledge sufficiently to assist with the quality control review of proposal responses as it relates to document finalization
Experience with briefing and/or technical paper development

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Proposal Coordinator Resume Examples & Samples

3+ years’ proposal coordination experience and/or production and project management experience having worked with multiple groups throughout an organization
Advanced content formatting and visual quality control abilities related to all graphic components of complex proposal documents
Excellent desktop publishing skillsets in MS Office applications (Word, Excel); Adobe Acrobat Professional; and strong Production experience
Demonstrated ability to manage several projects simultaneously in a relatively high volume, tight deadline environment, and deliver on-time, compliant results
Strong attention to detail, organizational skills, and excellent time management skills
Strong interpersonal and communication skills; must have strong analytical and problem solving skills
Experience working in a creative services, desktop publishing, or proposal development environment, preferably involving commercial RFPs
(MOS) Microsoft Office Word certification (or willingness to obtain one)
Familiarity with online digital printing services, i.e. Mimeo, FedEx
Understand Blackboard organizational and product feature, function, and positioning knowledge sufficiently to assist with the quality control review of proposal responses as it relates to document finalization

Proposal Coordinator Resume Examples & Samples

Support various Business Development activities, from meetings to research to briefing development
Plan meetings and support meeting facilitation
Take notes and monitor action item follow through
Develop and maintain web portals
Interface with internal and external business partners
1 year experience using Microsoft Word, Excel and PowerPoint
Experience with briefing and/or technical paper development
SharePoint & MS Office Suite(Word, Excel, PowerPoint)
Critical analysis capability
Ability to keep timelines and meet deadlines
Desire to learn business development

Proposal Coordinator Resume Examples & Samples

Create and assemble hardcopies and electronic versions of RFP responses: binders, tabs, collateral, attachments, cover letters, etc
Analyze each RFP to determine the exact needs for production for each proposal
Collect collateral and attachments as needed for proposal production
Perform final proof of documents during final print/production
Package and ship final response as needed (FedEx/UPS)
Maintain printer and supplies for proposal production
Assist in maintaining department intranet site
Search for open RFPs and manage vendor registrations for RFPs
Communicate and post RFPs for access
Adhere to best practices of position and department
Maintain in-house RFP library and in-house proposal library
Manage storage of CDs and hardcopy proposals in Pearson warehouse per retention policy
Investigate “greener” production supplies per Pearson’s environmental policy
Share with other staff the duties of proposal coordination
Work with finance department to obtain billing numbers, checks or POs for projects as needed
Gather data and generate reports for Proposal Services
Provide updates to Proposal Services Intranet site
Maintain department documents as needed (contact list, cameos, process documentation)
Maintain department software license documentation
Accept responsibility for projects and activities outside of core area as needed
Collaborate on monthly reports
High school diploma required, college degree strongly preferred
Previous proposal, administrative, or production experience preferred
Demonstrated strong multi-tasking administrative and organizational skills required
Strong problem solving skills that demonstrate appropriate prioritizing skills
Strong ability to work in teams and collaborate effectively with others
Acute attention to detail and commitment to accuracy
Ability to work in a high pressure, deadline-driven environment
Demonstrated experience using PC hardware; Microsoft Word proficiency, spreadsheet knowledge, and Adobe Acrobat proficiency required

Proposal Coordinator Resume Examples & Samples

Manages a dynamic queue of proposal assignments and meets strict submittal deadlines
Assembles and/or writes, edits, formats, and proofreads proposals using Microsoft Word with speed and accuracy
Assembles proposal responses to RFPs that meet specified requirements
Manages timelines carefully and is capable of serving as a project manager for proposal opportunities, keeping the team and document on task to deliver a complete final document on time
Provides exceptional client service to internal clients including developing rapport, being responsive, and providing high-quality deliverables on time
Develops PowerPoint presentations for oral presentations, as needed, with strong attention to formatting, consistency, and graphic layout
Assists with keeping boilerplate content and client service professionals’ biographies updated
Manages multiple proposals/projects at a time and prioritizes appropriately to meet strict deadlines
Bachelor's degree in marketing, communications, business or related field required
Minimum of one year of related project management, persuasive writing, and/or sales and marketing experience; professional services experience preferred
Self-directed professional with strong interpersonal skills
Exceptional project management capabilities
Client service oriented (both internal and external)
Exceptional written communication skills
Solid verbal communication skills
Demonstrated poise, diplomacy and good judgment
Efficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook and SharePoint)
Extensive knowledge of Microsoft Word preferred including using styles, graphics, fill-in fields, Quick Parts, cross-references, etc
Works well both independently as well as collaboratively with the proposal team in order to balance workloads, timelines, and responsibilities among the team
Strong attention to detail, including excellent proofreading and grammar skills

Proposal Coordinator Resume Examples & Samples

Assisting in new work pursuits, including researching the market and its key players
Developing responses to procurement tender documentation, including the development of proposals
Marketing initiatives, including pitch material development, brochure / thought piece creation and other business development activities
Preparing and delivering presentations to clients
Supporting the team in identifying and exploring potential new business
Supporting the team with coaching and mentoring
Minimum 3 years experience in the real estate, infrastructure and/or public sector advisory industry
Experience in the development of marketing and business development
Experience in leading and managing proposals in response to public and private sector requests for proposals, and similar procurements
A strong understanding of the commercial real estate, infrastructure and/or public sector industries in Canada
Ability to work under short timelines and in a team environment

Proposal Coordinator Resume Examples & Samples

Coordinate day-to-day requests for proposal/pitch support under the direction of the proposal manager
Update and maintain practice descriptions, tailored content and other standard response language used in proposals and RFPs
Develop timelines and action plans for the efficient delivery of submissions and be responsible for appropriate follow-up
Coordinate and maintain knowledge management systems, including a proposal database to streamline response efficiencies and ensure content is updated
Assist with the tracking of business development efforts and reporting "wins/losses."
Assist with firm-wide development and delivery of RFP responses, pitches and presentations to clients, prospective clients and referral sources. This includes drafting and assembling materials and documents
Bachelor’s Degree with 3-5 years marketing experience
Excellent organization, project management, and communication skills required
Knowledge of the principles and practices associated with the development of advanced marketing materials and knowledge of law firm practices
Knowledge of business English, spelling, punctuation and grammar
Communicate effectively, both orally and in writing, with all levels of attorneys and personnel
Be a self-starter who understands the details within a much larger context
Be creative and flexible in order to respond quickly and positively to shifting demands and opportunities
Work effectively and efficiently in a team as well as independently
Share information, goals, opportunities, successes and failures with the appropriate parties
Multi-task, set priorities, and meet multiple deadlines in fast-paced environment
Ability to work effectively in a multi-office environment
Ability to work effectively in a culturally and educationally diverse environment
Learn and use industry-specific technology

Proposal Coordinator Resume Examples & Samples

Writes, edits, formats and proofreads template driven proposals, presentations, resume/bios, and projects using Microsoft Word with speed and accuracy
Works closely with the Sales and Marketing team to ensure that all written content is appropriate while in compliance with firm sales and marketing standards and branding requirements
Facilitates the interpretation of the RFP and other technical requirements in a creative, compelling, and compliant manner, making certain that the finished proposal addresses all of the requirements contained in the RFP
Ensures quality control and coordination of final production for all components of proposals, presentations, and marketing materials
Troubleshoots technical issues in text, graphic files, and printing
Anticipates client needs and proactively plans work to meet hard deadlines
Extensive knowledge of Microsoft Office (Word, PowerPoint)
Excellent command of grammar, spelling, and composition
Strong verbal and written communication skills with the ability to interact with individuals at all levels
Outstanding time, organizational, and project management skills
Ability to multi-task and set workload priorities in a fast-paced, deadline oriented environment
Ability to take direction, learn quickly, and work independently
Ability to exercise sound judgment, tact, and diplomacy
Able to handle confidential material in a reliable manner

Proposal Coordinator Resume Examples & Samples

Support Campaign Strategists (internal clients) and understand needs of requests
Process all proposal elements and deliverable documents as directed by the RFP Support Manager, including: Excel spreadsheets, photo databases, PowerPoint presentations and map creation
Assure complete and timely completion of proposal deliverables
Work against Service Level Agreements (SLA), in particular accuracy of deliverables and speed of response to internal clients
Bachelor’s Degree in Business or related field preferred with 1 – 3 years related experience
Demonstrates ability to read, analyze and interpret verbal and written requests and directions
Ability to interpret a variety of situations and instructions furnished in written, verbal, chart/diagram or schedule form
Collaboration skills-able to interact and partner effectively and professionally with internal clients and teams
Reports to RFP Support Manager

Proposal Coordinator Resume Examples & Samples

Thrive in a fast paced, production deadline driven environment
Champion of project management and following set proposal process
Recognize and attend to important details with accuracy and efficiency
May be required to work non-traditional work hours to accommodate workload and delivery of deadline-driven projects
Understand, interpret and execute The Challenger Sale
Expert project management skills, with the ability to multi-task while still maintaining quality of work and meet deadlines
Excellent verbal and writing skills with thorough attention to detail
Ability to think creatively and approach a wide variety of projects from new angles
Skilled at research and the use of content management systems to find information and options for sellers
Ability to apply judgment and be decisive. Skilled at problem solving
Degree in design, business, or communications, or comparable work experience
1 - 3+ years of relevant professional experience
Advanced knowledge Microsoft Office, InDesign and Adobe Creative Suite
General knowledge of Qvidian or another content management system a plus
Portfolio of relevant marketing or sales materials is required at interview stage

Proposal Coordinator Resume Examples & Samples

Review RFPs/RFQs for proposal production/documentation guidelines and work with the Proposal Manager to develop production schedules
Create proposal templates and compliance matrices to help guide proposal responses
Schedule all color team review meetings, participate in all meetings and take/distribute notes to all authors
Ensure proposal teams are adhering to internal deadlines and coordinate timing of drafts for review
Coordinate with editing and formatting to ensure their timelines are built into the process
Keep a running list of all action items needed to complete the proposal and keep all participants aware of next steps, and maintain constant communications with all proposal team members to ensure adherence to internal deadlines related to action items
Gather resumes and internal project descriptions to assist with the proposal and tailor them specifically to the needs to the needs of the RFP/RFQ. Request updates from technical staff and track submittals, when needed
Coordinate with print shop, perform document production, binding, mailing, and shipping, if needed. Arrange and confirm deliveries
Manage electronic proposal files, including network and SharePoint files, and ensure file closeout procedures are followed
Edit, update, and populate database(s) with resume information, project descriptions and information, boilerplate and text libraries, and all associated data
Demonstrates self-sufficiency in all essential duties and responsibilities
Effectively manages up
Bachelor’s degree in English, Journalism, Communications, Marketing, or similar
2+ years of applicable experience, including an understanding of the proposal response process
Self-motivated, extremely detail-oriented, and well-organized
Able to work evenings and occasional weekends to meet proposal deadlines
Extensive knowledge of Standard English; superior writing and editing skills
Proficiency in Microsoft Office (including Word, PowerPoint, Excel, Project, Outlook)
A persistent, positive attitude to problem-solving and proactive approach to tasks
Ability to manage multiple tasks concurrently in a fast-paced environment and under limited supervision
Demonstrated creativity, listening, and decision-making skills
Excellent use of professional interpersonal and diplomacy skills
Calm under pressure

Proposal Coordinator Team Lead Resume Examples & Samples

Support the Proposal Coordination team and internal clients by reviewing and editing RFP’s to ensure accuracy of information and deliverables
Monitors the various errors, omissions and calculation errors made by the Proposal Coordination team while building requested proposal deliverables
Reviews deliverables that include deliverable documents as directed by the Supervisor/Manager – Sales Proposal Support, including: Excel spreadsheets, photo databases, PowerPoint presentations, map creation, and beauty shot collection
Assure complete and timely completion of proposal deliverables prior to leadership review
Work against Service Level Agreements (SLA), in particular accuracy of deliverables and speed of response to internal clients, and report results to the Supervisor/Manager- Sales Proposal support
Make corrections to proposal deliverables as needed, and maintains a quality scorecard that supports performance tracking results for each team member
Customer Service environment experience. Call Center or Service Center experience a plus
Strong organizational skills; ability to effectively multi task, organize, and prioritize work with attention to detail
Working knowledge of Windows operating system and proficient in Microsoft software applications (i.e., Word, Excel, Outlook, and PowerPoint) and able to learn and use company and customer system(s)
Ability to demonstrate a proficiency in quality monitoring and reporting
Understanding of how to create accurate proposal documents and deliverables
Ability to identify root cause of issues and work quickly to resolve them
Provides general guidance and mentoring support to all Proposal Coordinators

Proposal Coordinator Resume Examples & Samples

Project management of the proposal process
Provide Insightful input into content based on briefing session/industry knowledge, requirements on the scope of work (with particular reference to scoring)
To coordinate each Bid to ensure that it is submitted on time
To ensure that all tenders are submitted with correct and up to date support documentation e.g. BEE certificates, Tax Clearance Certificates, Company Reg etc
To use the designed systems to store and archive all Bids, Tenders and RFP’s
To provide support and work with clients (service lines and external eg. Consortium partners) to ensure successful submission of Bids
To apply and work according to the rules, processes and policies that have been designed for the Bid office
To attend all relevant and identified key training
Attend bid kick-off meetings, ensure that all deadlines are determined, agreed to and cleared upfront
Develop and maintain value propositions per service line
Maintain database
Follow up on status of all proposals/tenders
2-3 years’ experience in a similar role
Sales, Marketing or communications experience
MS Office – Word, Excel and PowerPoint

Proposal Coordinator Resume Examples & Samples

Review RFPs/RFQs for proposal production/documentation guidelines and work with the Proposal Manager to develop production schedules. Follow all proposal department guidelines and procedures
Design graphics required for covers and tabs and within marketing and proposal text, including locating or originating pictures
Identify and tailor appropriate resumes and project descriptions/past performance to meet specific requirements. Request updates from technical staff and track submittals, when needed
Help identify appropriate subcontractors by accessing small and disadvantaged business websites and coordinate materials and deadlines with subcontractors/primes
Collect information and complete forms, as necessary
Coordinate with external print shops including delivery and pick up, if needed
Perform document layout, ensuring that the final product is aesthetically appealing; proofread as assigned; collate stacked decks; perform document production, binding, mailing, and shipping. Arrange and confirm deliveries
Reserve orals equipment and maintain inventory of proposal supplies (binders, special paper, labels, etc.)
Two-plus years of applicable experience, including an understanding of the proposal response process. Shipley is desirable
Extensive knowledge of standard English; superior writing and editing skills
Excellent use of professional interpersonal skills and diplomacy skills
Proficiency in Microsoft Office (including Word, PowerPoint, Excel, Project, Outlook), Adobe Creative Suite (including InDesign, Illustrator, Photoshop, Acrobat), and SharePoint (most recent versions) required. Database knowledge is desired
Meets annual personal goals and targets

Proposal Coordinator Resume Examples & Samples

Manages multiple proposals concurrently and prioritizes appropriately to meet strict submittal deadlines
Manages timelines carefully and is capable of serving as a project manager for proposal opportunities, keeping the team and document on task to deliver a complete and compliant final document on time
Provides exceptional client service to internal clients including developing rapport, being responsive, and providing high quality deliverables on time
Searches bid sites and other resources to identify potential proposal opportunities for the health care consulting team
PowerPoint presentations for oral presentations, as needed, with strong attention to formatting, consistency, and graphic layout
Bachelor's degree in marketing, communications, business, a related field, or equivalent experience required
Demonstrated poise, diplomacy, and good judgment
Efficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook, and SharePoint)
Extensive knowledge of Microsoft Word preferred including using styles, graphics, fill-in fields, Quick Parts, cross references, etc

Proposal Coordinator Team Lead Resume Examples & Samples

Review RFP deliverables and determine quality issues related to deliverables created by the assigned Proposal Coordinator
Utilize CCO’s proposal and mapping tools to help edit key information for proposals, and work with the Proposal Coordinator on corrective action needed
Review proposal data using Excel, SalesForce, Map Info. Pro, Adobe Acrobat Pro and PowerPoint as needed
Access databases to collect proposal material for comparison and review
Use Salesforce worksite to ensure proper workflow and quality tracking
Use proposal file access and tracking protocol to ensure the integrity of all proposal documentation
Coordinate with any internal specialist to ensure completion and accuracy of all proposal elements
Maintain a quality tracking spreadsheet and report weekly the team’s performance
Work within a tightly-knit team environment, and help build proposals when high demand is experienced to ensure all SLA’s are obtained
Ability to work Flexible Schedules

Proposal Coordinator Resume Examples & Samples

Maintain and build functions within the SharePoint 2013 site database for ICF’s B&IS Business Development Group. Maintain existing databases for resumes, project descriptions, commendations, sub consultants, etc. Provide annual updates for SF330 Part II forms; support good faith efforts for proposals; maintain guidebooks and instruction documents; provide backup for assigning cost accounting numbers; support ACASS, PPRIS, CCR and ORCA systems, as needed; schedule go/no go meetings and pricing reviews; update proposal materials
For proposal assignments, upon proposal start-up, help organize kickoff meetings, ensuring that all essential staff participates and that the kickoff occurs as early in the proposal process as possible
Develop compliance matrix and schedule. This will include all items necessary to be responsive to the RFP. Monitor progress and ensure that all deadlines are met
Participate in storyboard development and help to identify and articulate key messages, discriminators, benefits, and proof statements
Help to establish and delegate writing assignments and enforce deadlines. Duties may include writing original text for the cover letter executive summary, corporate and team qualifications, introductions to technical sections, and other sections as appropriate. Ensure that all written materials reflect the key messages identified and that it is written in a persuasive style
Proof and edit text. Ensure that copy is error free
Assist with conceptualization of proposal graphics. Translate facts and features of subject material into graphic terms that best convey intended meaning
Manage completion of forms; graphic design for covers, tabs, graphs, and charts; text layout; contacting subcontractors; and organizing work samples
Assist with red team reviews and review of cost estimates; manage recovery of proposal after red team. Ensure final compliance, messaging, and continuity between technical, management, and cost volumes or sections
Perform QA/QC. Ensure that all outgoing proposals are compliant, responsive, compelling, top-quality, and competitive
Inform CRM department of win/loss decisions and reasons

Marketing & Proposal Coordinator Resume Examples & Samples

Support efforts to respond to client requests for qualifications and proposals (RFP/RFQ.), including but not limited to, scheduling of key dates and project team meetings; editing written content in alignment with team-developed strategy and messaging; initial layout of content utilizing templates and design standards; and development of key graphic components (e.g. org charts, process diagrams, covers and tabs); and production and delivery of all final product
Producing marketing/communications materials (including service flyers, brochures, presentations, e-blasts, advertisements, etc.) in accordance with corporate branding guidelines, standards, and the corporate-level External Communications Policy and approval process
Ensure that information is communicated clearly, accurately, and in a visually appealing manner and in alignment with the firm’s overall brand and messaging guidelines
Create and deliver print and electronic documents of the highest quality, including initial written and graphic QA/QC of all qualifications, proposal and interview documents prior to manager and director level review
Reading, comprehending and planning for the appropriate response to create an award winning proposal
Organize and maintain marketing information including project information, case studies, resumes, CRM database and other marketing collateral
Coordinating and tracking corporate level association memberships and sponsorships
Coordinating company involvement in industry conferences
Assisting with the implementation of external communications plan in support new business objectives and firm account executives
Support internal communications, as required and assigned
Provide additional marketing related duties and event support, as required and assigned

Proposal Coordinator Resume Examples & Samples

Manages multiple proposals concurrently and prioritizes appropriately to meets strict submittal deadlines
Assists with keeping client service professionals’ biographies updated
Bachelor's degree in marketing, communications, business, or equivalent experience required
Minimum of one year of related project management, persuasive writing, and/or sales and marketing experience; professional services firm experience preferred
Works well both independently as well as collaboratively with the other PSR Sales and Marketing team members in order to balance workloads, timelines, and responsibilities among the team

Production Assistant / Proposal Coordinator Resume Examples & Samples

Prepare, design and develop engaging client-focused proposals with creative visual content
Use style, technique and medium best suited to produce desired effect for assigned proposals and projects while ensuring they are in line with instructions provided pertaining to formats, fonts, etc. and adhere to internal branding guidelines
Effectively manage all aspects of the production process and development of the proposal documents and presentations. Maintain responsibility for the proposal documents from messaging, content delivery, visual appeal, editing and formatting
Set up projects and changes status on projects on Shared drive (SharePoint)
Review production requirements in RFP documents
Review templates; create impactful layouts, graphics and production art as required
Create and update graphics, including organization charts, maps, flow charts, infographics, and matrices
Discuss and clarify production, formatting, and proofing requirements. Create schedule and realistic timelines, ensure projects are completed on deadline and effectively communicated to key stakeholders
Actively participate in relevant meetings, provide regular status updates to proposal management team and delivery manager and escalate any challenges in a timely manner
Researches and obtains customer specific information to customize the proposal documents to reflect the messages or ideas key to the customer
Request and collect capabilities data, resumes, project descriptions, or other narratives as required to complete production of proposals and presentations
Complete spellcheck, proofread, cleanup of graphics and formatting. Review work products to ensure each are compliant and meet quality control and branding standards, are consistent and clear on key strategic messages
Produce hard and soft copies of final documents and labels. If required, coordinate with team to collect original signatures pages and ensure all materials are prepared and complete for production day
Manage preparation of electronic document; create table of contents and bookmarks in PDF file. Create completed PDF documents and confirm file size meets RFP requirements
Complete a thorough review of final proposal documents for final submission ensuring accuracy and completeness
Ensure all working and completed files and documents are stored properly on shared drive in accordance with best practices; and
Participate in other proposal management and sales related projects as required and assigned by management
1-3 years of progressive professional hands-on experience with graphic design, document layout, editing and production of proposal, marketing, communications and or sales documents
Experience designing and building visually compelling, engaging and persuasive presentations and proposals, demonstrated through a portfolio
Must have proposal layout skills, and demonstrated understanding of winning proposal methodologies
Understanding of branding, typography, composition, color and image optimization
A “can do attitude”, able to effectively manage and prioritize multiple fast-paced, complex projects to meet competing deadlines
Excellent verbal and written communication skills; excellent business writing, editing and proofreading skills
Strong interpersonal skills; must be able to work as a member of the team, establish and develop strong working relationships
Highly self-motivated individual and directed with the ability to exercise independent judgment
Ability to work independently and collaboratively
Superior organizational skills, strong attention to details and a passion for creativity
Ability to receive constructive feedback
Proficient in Adobe Creative Suites; Must have experience with InDesign
Must have advanced experience working with Microsoft Office Suites (Word, PowerPoint and SharePoint); and
French language skills is a strong asset, but not required

Proposal Coordinator / Executive Assistant Resume Examples & Samples

Creating, delivering and tracking proposals
Travel Arrangements/Logistics
Calendaring – scheduling meetings and appointments
Meeting planning, scheduling, preparation and note taking during meetings
Client interaction
Travel to 20%
High energy, high performance multi-tasker!
3+ years' recent experience in a fast paced sales environment supporting sales executives or sales departments
Experience creating proposals or SOWs
Experience updating a CRM (ACT, Salesforce, etc.)
Proficient with Microsoft Office suite of products

Proposal Coordinator Resume Examples & Samples

Review customer inquiries/requests (RFP, RFQ, RFI, etc.) to establish submission requirements
Prepare outlines reflecting the customer request’s requirements
Assign sections and communicate deadlines to the technical teams
Work with the Graphics team to select photographs and graphics to enhance a proposal’s aesthetic and key messages
Interview subject matter experts to gather or verify information
Write and edit the personnel and experience sections of the proposal
Edit and refine technical sections to ensure content is clear and persuasive
Format large, complex documents using MS Word, including inserting graphics and photographs, captions, footers, headers, etc
Verify compliance with the request, including the inclusion of forms and financial information
Guide proposal content through the appropriate review cycles prior to submission
Coordinate on-time production and delivery
Follow proposal close-out processes

Proposal Coordinator Resume Examples & Samples

Maintaining up-to-date proposal logs
Collaborating with the Proposal Team to identify leads and forward these to appropriate senior managers
Review requests for EOIs, RFQs and RFPs nationwide to develop a clear understanding of client needs and establish the required deliverables
Where several disciplines are involved in a submission, coordinate the information of the various disciplines in such a manner that the submission has a uniform and coherent appearance
Where appropriate, working with marketing department graphic designers, conceptualize and integrate graphics to convey proposed solutions
Assist the proposal team in developing, incorporating and integrating win themes and discriminators into proposals
Develop and maintain a well-organized electronic filing system to ensure reports, correspondence and other documentation are maintained and readily available including response documents, database records, etc.; and
College certificate/ diploma or University Degree in English/Marketing/Communications/Public Relations
Minimum of 2 years’ experience in a similar role in a related business environment
Strong attention to detail including ability to proofread and edit material
Excellent verbal communication and interpersonal skills, superior organizational and time-management skills and the ability to multi-task, take initiative and work with minimal supervision
Flexibility to adapt to changing priorities and direction in a very dynamic work environment
A versatile individual with advanced formatting skills using various software including Microsoft Office, Word, PowerPoint, Excel and Outlook), MS Project and Adobe Creative Suite (InDesign, Illustrator and PhotoShop) is desirable
Firm understanding of engineering industry and/or structural, mechanical or electrical services
Team player with a flexible attitude and the ability to prioritize workload and handle multiple demanding tasks and deadlines
Ability to gather information from a variety of sources and assemble together into a professional document; and
Availability to work overtime on an as needed basis

Proposal Coordinator Resume Examples & Samples

College certificate/diploma or University Degree in English/marketing/communications/public relations
Minimum of 3 years’ experience in a similar role in a related business environment
Excellent verbal communication and interpersonal skills, superior organizational and time- management skills and the ability to multi-task, take initiative and work with minimal supervision
A versatile individual with advanced formatting skills using various software including Microsoft Office, PowerPoint, Excel and Outlook (MS Project and Adobe Creative Suite (InDesign, and Photoshop) is desirable
A keen eye for detail and a passion for the delivery of high quality work

Proposal Coordinator Resume Examples & Samples

PROPOSAL RESPONSE
College certificate/diploma or a University Degree in Business, English, Communications, or in a related discipline
Minimum of 3-4 years of experience in a similar role in a related business environment
Advanced formatting skills using various software including: Microsoft Office, PowerPoint, Excel and Outlook, MS Project and Adobe Creative Suite (InDesign, Illustrator and PhotoShop) is desirable
Superior organizational and time-management skills
Ability to multi-task, take initiative and work with minimal supervision; and

Senior Proposal Coordinator Resume Examples & Samples

Coordinate business development activities of senior managers. This includes
Minimum of 5 years’ experience in a similar role in a related business environment
Strong English language skills and excellent writing skills
An aptitude for understanding technical terminology
Ability to gather information from a variety of sources and assemble together into a professional document
Experience managing a small team including assigning work, ensuring processes are followed, and deliverables are of a high quality and align with corporate brand and message; and

Senior Proposal Coordinator Resume Examples & Samples

Contribute to the development of standard proposal-ready content (boilerplate) for future use. Update, maintain, and organize material to ensure brand consistency, ease of identification and retrieval in the proposal database
Establish and strengthen lines of communication with client groups with a view to becoming their preferred supplier
Manage workflow and workload for service centre
Coordinate the proposal response from initial enquiry to final submission, setting timelines and deliverables and ensuring milestones are met
Extract/assemble as required from multiple sources the information needed to generate the proposal documents
Write various proposal sections, including executive summaries, project descriptions/ qualification summaries, matrices and CVs as required
Participate in proposal strategy and review meetings
While not responsible for costing within proposals, ensure that costing information contained in the proposals is properly and accurately presented
Collaborate with the proposal team in the preparation of materials required for selection interviews

Proposal Coordinator Resume Examples & Samples

High School diploma or equivalent, some college preferred
Previous experience with proposal management and/or proposal coordination
Able to handle sensitive, complex, and confidential information
Advanced computer software skills (MS Word, Visio, PowerPoint)
Good judgment and decision-making skills
Ability to handle high pressure and deadlines
Experience with process flow mapping, developing graphics and leveraging illustration software strongly desired

Marketing & Proposal Coordinator Resume Examples & Samples

Understanding of, or interest in, the energy engineering/sustainable design industry
Proficiency with Adobe Creative Suite ( InDesign, Photoshop, and Illustrator)
Proficiency in customer relationship management systems like Salesforce is a plus

Proposal Coordinator Resume Examples & Samples

Assist Proposal Managers in all administrative functions as part of the proposal development life cycle
Coordinate and prepare meetings (meeting invitations, equipment, visitor’s badges, meals, materials, etc.)
Supports RFIs, Sources Soughts, and small task order responses
Analyzes RFPs and develops compliance matrices, perform detailed RFP amendment and Q&As analysis
Assist in developing detailed proposal management plans, schedules, compliance matrices, and annotated outlines, data call templates
Prepares for and supports color team and peer reviews
Provide desktop publishing
Manage proposal content in SharePoint/Privia
Research and assist with data call requests (internal and external)
Prepares and manages production (printing, binding, tabs, CD/DVD, packaging, shipping, etc.)
Ensures compliance with Camber’s proposal management processes, templates, checklists, standard write-ups, tools, best practices and proposal repository instructions/guidance
2-5 years of proposal experience
Proficiency in MS Word, PowerPoint, and Excel
Proficiency in Adobe Acrobat and Adobe Acrobat Pro
Proficiency in MS Project and MS Visio is a plus
Ability to collaborate and work effectively in a team environment
Thorough, detail oriented, and organized
Excellent time management skills and ability to prioritize
Multi-tasking abilities – able to handle multiple projects simultaneously
Strong analytical skills with solid administrative experience
Dynamic interpersonal skills to interact with all levels of management
Ability to work well independently and as part of a team in a fast-paced, deadline-oriented work environment, completing multiple complex tasks simultaneously
Willing to work evenings and/or weekends on occasion to meet proposal deadlines
Experience using Privia and/or SharePoint is a plus

Proposal Coordinator Resume Examples & Samples

Assists in coordination of proposal effort
Assists with proposal research and development
Assists in proposal assembly and production
Assists in developing proposal outlines and schedules, and in maintaining master proposal schedule
Maintains a database of proposal information on the network
Functions as key member of Proposal Team
Document, publish and follow-up on action items from proposal meetings
Compiles and coordinates proposal information requirements from all participating departments
Participates in reviewing, writing and editing of proposal documents
Tracks proposal activity to ensure sufficient resources (personnel and information) are available to complete proposals
Enter/maintain proposal data in Sales Force
Responsible for coordinating proposal ID process
Maintains productive relationships with business areas and associated engineering personnel to ensure efficient proposal development efforts
Coordinates with Technical Publications and the Reprographics Group in support of proposal preparation activities
Manage proposal sharepoint sites and information flow
Two-year degree or equivalent plus a minimum of two years experience in proposal generation. Must possess excellent verbal and written communication skills, organizational skills, and work effectively with people. Working knowledge of all Microsoft Office programs including Word, Excel, Project and PowerPoint. Ability to focus on the task, manage, and perform final production work on multiple proposals simultaneously. Must be able to work well under critical deadlines

Proposal Coordinator Resume Examples & Samples

Support proposal development including document formatting, coordinating document production, delivery, and proposal follow up
Coordinate with technical teams and sub-consultants and ensure deadlines are met
Organize files and support day-to-day proposal/business development efforts
Develop and maintain sales/business development materials including resumes, project descriptions, supporting data, and other standard materials
Work collaboratively with business development teams and staff in other offices
Coordinate qualification requests
Provide general meeting set up and organization; develop and distribute meeting notes, as appropriate
Assist with conference planning and logistics, including coordinating conference participation registrations, exhibiting, shipping, collateral, direct mail campaigns and other support as needed
Provide conference and interview presentation support including equipment and materials coordination and other miscellaneous needs
Assist sales team in the development of presentation materials
Assist the Marketing Manager in daily tasks, as needed
Minimum 3 to 5 years of proposal coordination experience
Knowledge of Microsoft Word and PowerPoint including the ability to include complex formatting, templates, tables, and importing graphics
Basic expertise with Excel
Experience with Adobe Creative Suite (InDesign, Illustrator, and Photoshop) is required
Strong writing and grammar skills
Strong communication skills and the ability to interact with clients, employees, contractors, and vendors
Strong organizational and time management skills, attention to detail, and the ability to work under tight deadlines
Ability to work overtime to meet deadlines when necessary, sometimes on short notice
Capable of managing multiple priorities and deadlines while meeting quality standards and on-time delivery
Capable of prioritizing assignments and working independently
Must be able to lift 15-20 pounds
Degree in business administration, communication, marketing or related course of study from an accredited institution of learning, or the equivalent combination of education and experience

Marketing / Proposal Coordinator Resume Examples & Samples

Proposal and qualifications development
Brochure development
CRM database maintenance
Gathering, writing/editing, and formatting proposals and statements of qualifications
Ensuring that the various aspects of the proposals (technical scope, staff qualifications, project experience, resumes, etc.) and other marketing materials are accurate and responsive to the RFP
Ability to work with diverse group of professionals at all levels
Developing and maintaining promotional materials such as brochures, presentations, advertisements, etc
Inputting and maintaining client info, leads and opportunities, and proposal data in Microsoft Dynamics CRM database
Maintaining local marketing systems (i.e., resume database, project experience library, business development workspace, etc.)
Collaborating with senior marketing and business development staff to improve marketing materials and make continual improvements to marketing processes
Supporting technical and business development staff’s marketing outreach efforts
Interpreting technical information through compelling graphics and marketing materials
Preparing and uploading various marketing content for internal websites
Previous experience working in a professional services environment

Proposal Coordinator Resume Examples & Samples

Coordinate and deliver proposals for the entire Montreal office and provide support to the team based in the Maritimes for their proposals
Plan and undertake the elaboration of proposals from the kick-off meeting until the final submission and do follow-ups
Take part in the writing and editing of documents by making sure to answer all the requirements of the tenders
Review the different types of requests for proposals in order to identify the needs of the clients and develop a proposal’s structure and content adapted to meet the needs and take an active role to ensure compliance with client requirements
Coordinate the activities surrounding the production of proposals including the review and control of the quality of the proposals, printing and delivery
Participate in the maintenance and updating of the elements to include in the proposals
Collect the necessary information to develop a proposal with various collaborators and stakeholders throughout the process until final submission
Ensure the liaison, communication and the respect of the deadlines established between the stakeholders involved in each proposal
Conduct regular monitoring on various Internet sites (SEAO, Merx, etc.) to identify the potential offers and business opportunities for different Hatch teams
Answer multiple proposals at once
Ensure the digital archiving of all documents relating to proposals
Ensure the quality, consistency and coherence between all forms of communication
Maintain an updated database of our various projects and staff resumes
Provide support for graphical presentations of proposals and any other promotional material
Hold a bachelor's degree in communication, business administration or a related field
Two (2) to four (4) years experience in technical writing
Experience in technical work in civil engineering, an asset
Excellent communication skills (oral and written) in English and French
Possess excellent knowledge of MS Office 2010 (Word, Excel and PowerPoint)
Knowledge of graphic design software, including Adobe InDesign, an asset

Proposal Coordinator Resume Examples & Samples

Coordinate, script, and produce responses to SOQs, RFQs, RFPs and Design-Build requests
Lead and/or coordinate project pursuit interviews including leave behind materials with local and remote teams
Develop brochures and other general collateral
Collaborate on award submittals (strategy, content and design)
Assist with branding and advertising plan execution
Assist with press releases and news announcements in both internal and external publications
External and internal event planning, setup and coordination
Other marketing and business development responsibilities as they develop
2+ years in proposal writing/graphic design in the A/E/C industry
Excellent command of English grammar, spelling and composition as well as oral communication and
Layout and graphic design experience preferred
Documented experience with technical writing for proposals
Ability to problem solve and think critically
Must be flexible to accommodate varied hours that accompany a deadline driven environment
Must be a team player and capable of sourcing information from a wide array of staff in various
Geographic locations
Demonstrated experience working remotely and in a mobile environment a plus
Ability to self-manage a process and complete tasks independent of oversight
Advanced computer skills required for Adobe CS (InDesign, Photoshop and Illustrator) and
Microsoft (Word, PowerPoint and Excel)
Familiarity with databases a plus (CRM Platforms)
Submit to and pass a pre-employment drug test, and show proof of eligibility for employment in the United States

Proposal Coordinator Resume Examples & Samples

Understand and implement the Kiewit Infrastructure Group Proposal Standard Operation Procedures
Develop and communicate proposal milestone schedule, division of responsibilities, templates, style guides, other coordination documents for each proposal
Set up proposal document collaboration SharePoint site for proposals
Facilitate/participate in key issues analysis, strategy, and outlining sessions
Interview subject matter experts to outline and write proposal content
Lead and participate in proposal kick-off meetings, milestone reviews and recovery periods for proposals
Edit proposal content
Produce/print, package, and deliver proposals
Close out proposals ensuring developed content and graphics are archived appropriately for future reference
Prepare and maintain biographical information for project personnel and clients
Support marketing projects as needed, such as presentations, marketing collateral development, etc
At least 3 years’ related experience with an ENR Top 400 contractor or Top 500 design firm
Excellent writing skills, technical writing background a plus
Demonstrated training and experience in formal proposal management processes
Proven experience in managing the full proposal lifecycle and a track record of results
Proficiency with MS Office Suite (Word, Excel, Power Point) and SharePoint. Proficiency in the Adobe InDesign preferred
Excellent interpersonal and interviewing skills, ability to work well in a team environment
Ability to multi-task and prioritize diverse workload
Excellent time management skills and flexibility to work in dynamic environment
Demonstrated commitment to quality, meticulous attention to detail and consistency in work product

Proposal Coordinator Resume Examples & Samples

Assist with the management and monitoring of RFP/RFI opportunities and other business development documents in such a way as to achieve maximum business development opportunity
Support business development management and department personnel with regard to such aspects as document management (construction, manipulation, preparation, assembly, etc.), communications (conference calls and WebEx meetings), and other such support
Intake process: Prepares compliance matrix template (Lead PM creates calendar, style sheet, completes assignment matrix with SME names and win themes, and production worksheet) and prepares proposal response template
Attend kick-off meetings and take notes for distribution after meeting
Develop and monitor proposal schedules and ensure proposal deadlines (both internal and external) are met. Communicate deadlines and timing of respective responses/documents throughout the process
Prepare files for color team reviews
Prepare formatted proposal response documents in accordance with RFP/RFI specifications. Coordinate efforts to ensure all proposal documents adhere to corporate compliance requirements
Pull required attachments and create face sheets
Complete any required forms and obtain signatures
In proposals that require references, follow up with CSM to confirm customer can be used and obtain the information required in RFP
Format final proposal draft following Department’s QC guidelines and production worksheet
Schedule and attend production meetings (minimum of two meetings with lead Proposal Manager and Proposal Director)
Print and QC hard copies of proposal responses. Prepare FedEx shipping label and box
Maintain attachments and graphics libraries on network
Log references in department report and update Salesforce
Close out process: Update M:\drive and SharePoint with final proposal submission documents
Coordinate FOIA requests with Legal Department
Provide to editor for analysis
Maintain library of proposals from competitors
Develop and maintain SharePoint User Guide
Set up and train new SharePoint users
Develop and maintain “best practices” in Proposal Department policies and procedures for SharePoint MedNet site
Maintain compliance with Inovalon’s policies, procedures and mission statement
Adhere to all confidentiality and HIPAA requirements as outlined within Inovalon’s Operating Policies and Procedures in all ways and at all times with respect to any aspect of the data handled or services rendered in the undertaking of the position; and
Fulfill those responsibilities and/or duties that may be reasonably provided by Inovalon for the purpose of achieving operational and financial success of the Company
Minimum of 5 years of experience in business development/sales and/or sales operations functions inclusive of proposal development processes
Previous work experience in information technology or health care related field preferred
Professionally skilled in verbal and written communication skills, including presentation and report writing, and time management skills
Proficient in business and technical writing and editing
Must be proficient in MS Office Suite (Microsoft Word, Excel, and PowerPoint) and have a working knowledge of graphic design software (Creative Suite); and
Must have meticulous organizational skills and the ability to work under the pressure of deadlines and manage multiple priorities

Proposal Coordinator Resume Examples & Samples

Minimum Diploma with more than 5 years of proposal coordination experience
Strong experience in proposal generation / business development process
Basic commercial/business knowledge of contracts
Excellent communications/human relations skills (written, verbal, client service)
Ability to interface with culturally and geographically diverse team
Ability to work under tight timelines and across different time zones
Takes initiative (Action Oriented)
Good writing skills (Written Communication)
Strong problem solving skills (identify, analyze, research, evaluate, resolve) (Problem Solving)

Proposal Coordinator Resume Examples & Samples

Minimum of 1-2 years of professional experience; familiarity with federal, state, and/or local government procurements preferred
Superior time-management, project-management, and organizational skills
Exhibits positive and collaborative “can-do,” “team-first” attitude
Demonstrated ability to work with senior management-level partners and principals
Ability to provide operational support throughout the proposal-development process from bid decision through proposal delivery with minimal supervision
Demonstrated maturity, flexibility, accountability, initiative, and self-motivation to identify and execute tasks
Ability to manage multiple (often shifting) priorities and to meet high-quality standards while working occasional evening/weekend hours under tight deadlines
Experience with Microsoft Word, PowerPoint, Excel required; Project, SharePoint, and Adobe Acrobat preferred

Proposal Coordinator Resume Examples & Samples

Evaluate and respond to RFPs and RFQs; coordinates and facilitates kickoff, strategy, and storyboard meetings; coordinates technical content, updates/customizes resumes, personnel bios, project descriptions, and other proposal information; coordinates technical proposal sections with subject matter experts; coordinates creative graphic design and layout; edits, proofreads, organizes, and understands large volumes of proposal data
Coordinate all aspects of the proposal development process including scheduling meetings, driving deadlines, coordinating authors/technical writers, and manages content, graphics and desktop publishing
Coordinates final QA process and ensures proposals are delivered within designated timeline
Handles all administrative functions including final proposal production, reprographics, binding, finishing, and shipping of documents
Coordinates and communicates with content writers and sub consultants managing their information for the proposal and/or presentation efforts
Other duties include archive proposals and other materials; and ensuring updated, accurate company/business unit information and assist with presentations/interviews
Diploma or Degree in Journalism, Communications, Marketing, Business Administration, or English (Technical Writing) or related field
Very strong oral and written communications skills, including technical editing
Hands-on experience required with developing proposals, including editing and formatting
Experience in proposal development and production for engineering, architectural, scientific, or other consulting firm is required
Experience with large, complex proposals (including P3/AFP) aimed at large, multi-stakeholder or public sector clients is a preferred asset
Strong writing skills with the ability to edit and proofread documents for grammar, clarity and ensure client requirements are met
Very proficient in Microsoft Office Suite, with strong MS Word skills; Adobe Creative Suite software proficiency preferred (InDesign, in particular)
Requires excellent written, verbal, and interpersonal communication skills, as well as strong detail orientation, analytical and general business skills and ability to process information quickly and accurately
Working knowledge of engineering, architecture, or environmental consulting field is highly desired
Able to handle multiple work assignments concurrently, adhere to strict deadlines, and be accountable for work performed
Have the ability to identify, separate and delegate work tasks and prioritize them in relation to the overall proposal production activity and deadlines
Possess excellent interpersonal skills, and be a self-starter
You should have excellent good communication and organizational skills, and be detail-oriented and proactive. The ability to work in a team environment is an absolute must

Proposal Coordinator Resume Examples & Samples

Experience with large, complex proposals aimed at large, multi-stakeholder or public sector clients would be a definite asset
Working knowledge of US marketing forms and proposals (i.e. RPFs, RFQs, EOIs, LOIs, SOQs, with required forms: SF 254, 255, and 330; other client/government forms; VENDEX; Pre-Qualifications, etc.) is a preferred asset
You should have excellent good communication and organizational skills, and be detail-oriented and proactive. The ability to work in a team environment is an absolute must, and travel within North America is a possibility
LI-SE1

Proposal Coordinator Resume Examples & Samples

Proactively collaborates with internal teams/departments to promote a culture of
Primary point of contact for tender and contract inquiries from internal and external
Working knowledge of contract terminology, practices and concepts, or demonstrated
Advanced knowledge of MS Office applications, with specific focus on Excel and Word
Demonstrated ability to apply strong organizational and time management skills in the
Strong service ethic and desire to succeed in a customer service oriented environment
Proactive, self-motivating and results oriented
Proven analytical, written and verbal communication skills
Post-Secondary education required; University Degree required
APMP certification an asset
Bilingual (French & English) preferred
2-4 years of contracts experience preferred
Internal applicants with an equivalent combination of education, experience and

Senior Proposal Coordinator Resume Examples & Samples

Coordinating facilities, including war room and breakout room scheduling, badging of proposal team members, coordination of audio/video resources, establishment of information technology resources, training proposal team member in the use of toolsets and proposal procedures
Leading final production, including detailed planning of publications schedules in collaboration with the publications manager and proposal manager and logistics planning for proposal delivery
Enabling successful project execution by establishing proposal facilities, and required hardware and tools for proposal teams
Supervising the daily workflow of the graphics designers and maintain status of proposal components
Supporting color reviews by scheduling review meetings; document preparation; configuration and administration of review tools, coordinating all input outputs from the review meetings; assist in the development of the review team information packet; and distribution of materials as required
Supporting non-proposal publications projects; maintain the proposal library (hardcopy and electronic) maintain the PAE knowledge base and content management of corporate documentation; training personnel in publications and content management topics; and support continuous improvement initiatives
Under the direction of a Capture Manager, serving as proposal manager for task order proposals, including development of compliance matrices, creating writer content plans; project management of writing assignments; writing proposal sections; coordination of graphics and reviews; performing advanced desktop publishing; and managing final production/delivery
Monitoring and distribution of Government communications related to solicitations
Training Proposal and Publication colleagues on new tools and techniques used in proposal development
Supporting desktop publishing for special projects and non-proposal events
Supporting lessons learned processes by evaluating proposal workflow and making recommendations for improvement
Functioning as scribe for working sessions or review meetings
Other responsibilities as defined by the Publications Manager

Senior Proposal Coordinator Resume Examples & Samples

Be a proactive and collaborative team member in an energetic, forward-thinking and strategically-minded marketing group
Leads coordination, writing, editing and production of statements of qualifications, proposals, presentations and other marketing materials
Manages multiple projects and priorities simultaneously in a fast-paced, deadline-driven environment
Leads and actively supports win-strategy, storyboarding, and outlining sessions, proposal kick-off meetings, milestone reviews and recovery periods
Composes narratives for marketing materials such as proposals and collateral using creative and persuasive writing skills
Develops strategy on project-specific marketing activities
Plans, analyzes, and helps create graphics to support content in marketing material
Acts as a resource and mentor for other marketing or administrative personnel throughout the Kiewit Corporation
Contributes to the marketing strategy/plan development and planning sessions of assigned markets in support of firm-wide goals
Assists in developing and maintaining best practices and templates, data platform and style guides
Develops award submittals and coordinates public relations as needed

Proposal Coordinator Resume Examples & Samples

Review RFPs or other proposal requests and compile information on production requirements such as unique formatting, binding, and signature and mailing requirements to plan for and oversee a smooth, efficient proposal production process that guarantees timely delivery of proposals
Sets up the proposal template / annotated draft and compliance matrix (for Government bids) and outlines proposal sections to address all elements of direct, derived, and implied requirements
Reviews online proposal sites to ensure all documents have been downloaded, character limitations and production requirements noted, and other requirements are highlighted in the template
Works closely with Proposal Managers on setting the production schedule and keeping on track, coordination of signature process, management of proposal exhibits, attachments, and appendices for tracking and formatting
Participates in individual and group proposal reviews where applicable
Escalates conflicts and issues to proposal leadership as required
Assembles final proposal package and ships to the client (includes online submissions through external websites, hard copies delivered by mail, or email submissions)
Consolidates content, formats, and performs quality checks of final proposal prior to shipping
Will be required to interface on a daily basis with executives, managers, technical personnel, proposal managers, graphic designers, and pricing personnel
Participates in ongoing continuous improvement of the proposal development process
Conducts other business development duties as assigned
Bachelor’s degree in English, Communications, Business Administration, or related fields, or at least four years of equivalent work experience
4 years experience proposal and production experience
Government production experience
Must be able to manage multiple projects with varying timelines in a fast - paced environment, independently grasp complex concepts, and manage multiple tasks and priorities without sacrificing quality
Excellent written communication skills, with demonstrated ability to take complex problems and collaborate with partners to achieve winning results
Be a true multi - tasker, able to work swiftly and adjust easily to changing priorities
Be a true team player, able to maintain a positive and energetic work environment while interacting proactively and productively with colleagues and helping to build team morale
Demonstrated professionalism, including willingness to work overtime as needed
Familiarity with proposal development practices and / or project management methodologies

Senior Marketing Proposal Coordinator Resume Examples & Samples

Coordinate and develop sales documents using applicable tools, guidelines, and templates
Develop draft sections of sales documents, including original writing, that communicate Jacobs’ value and support the sales message
Coordinate and/or manage production of response documents
5+ years or more of recent experience using Adobe Creative Suite required

Senior Proposal Coordinator Resume Examples & Samples

Maintain relationships and liaise with members of company business development and management teams and strategic partners
Lead the development of compliant and compelling proposals that clearly relate value to our clients
Compile, write, edit, and proofread technical content from a team of various subject matter experts and transform it into clear and impactful proposals that support the corporate brand and business objectives
Develop and co-ordinate eye-catching proposals, as well as reports, presentations, and other marketing materials
Assist in developing and maintaining best practices, templates, and style guides
Develop and implement proposal management tools including outlines, matrices, and schedules to manage all aspects of proposal development, such as: proposal strategy, content, and page count; task assignments and divisions of responsibility; proposal development review meetings; and client pre-proposal conference meetings, site visits, and Q&A deadlines
Manage the proposal development timeline schedule and reviews. Implement review processes and procedures. Conduct content review meetings
Facilitate and maintain communication and information distribution to proposal teams including client correspondence and amendments to ensuring compliance and accuracy of bid content. Maintain communication with proposal team members, both internal and external
Produce final submission documents for delivery in strict accordance with all bid timelines and deadlines
Conduct post-submissions reviews for continuous improvement
Participate in client debriefs
Degree or diploma in Marketing, Communications, Engineering, Business or a related field
5+ years of experience in proposal development of large civil, electrical and mechanical infrastructure projects
Technical or engineering background considered a plus
Superior writing (including grammar, style, spelling, punctuation), editing, and proofreading skills for accuracy and quality
Proven experience in Microsoft Office (Word, Excel, Outlook, PowerPoint), print design experience using Adobe InDesign, as well as Illustrator and Photoshop, and working knowledge of Microsoft SharePoint
Experience managing and using collaborative document review software such as Please Review
Demonstrated understanding of business & operations, engineering & estimating and proven experience and knowledge of Bid Process
Excellent time management & organizational skills, with ability to manage multiple projects simultaneously and deal with changing priorities
Displays personal motivation and shows confidence in self and the team
Demonstrates a self-starter attitude, identifies and deals proactively with issues and seizes opportunities
Ability to effectively deliver results with urgency/ attention to detail, while managing multiple project
Skilled at researching and obtaining information via internet, networking and other tools
Availability to work as necessary to support all submittal deadlines
Some business travel may be required

Proposal Coordinator Resume Examples & Samples

Ability to plan, organize, and write various types of proposals and marketing-related materials
Knowledge of commercial and government (e.g., federal, state, municipal) solicitations and procurement vehicles, including single- and multiple-award price-competitive/best-value contract vehicles, SF-330s, RFIs, etc
Ability to read solicitations critically and analytically and write persuasive and compelling narratives employing multiple strategies to integrate win themes while responding to clients’ needs
Individual should demonstrate an ability to coordinate and work well with other staff, peers, and departments, and to communicate ideas and instructions clearly and concisely
Must have skills to research, compose, review, illustrate, and edit technical documents, materials, and reports
Demonstrated ability to complete assignments within established deadlines and overall schedule requirements
Ability to work independently and with remote teams via various multimedia and file-sharing platforms (e.g., VPN, Skype, SharePoint, Office 365)
Proficiency in MS Office (Word, PowerPoint, Excel) and Adobe Acrobat XPro; working knowledge of Adobe Creative Suite (Illustrator, PhotoShop, InDesign) is a plus
Graphic design skills (preferred)
Multilingual capabilities are a plus, particularly with respect to English (U.S., Canadian, British, and/or Australian), French, Spanish, and Portuguese

Senior Proposal Coordinator Resume Examples & Samples

Provides direction for desktop publishing functions, administrative support, security, control, and distribution of proposals or other documents
Supervises final production, including word processing, graphics, desktop publishing, and production for draft and final proposal production of all assigned proposals
Develops and updates plans, schedules, materials, and files, as directed
Coordinates graphics, desktop publishing, proofreading, and production support for all assigned proposals, including drafts, review team copies, final submission, and post-submission responses
Assists Proposal Managers in development and update of Proposal Management Plans
Manages SharePoint proposal site content and user right access administration in coordination with the Proposal Manager
Prepares and maintains proposal schedules and workspace
Proofs work to minimize errors; reworks errors
Trains proposal writers on the use of the proposal template and SharePoint at kickoff
Prepares archives of proposals following final submission
Excellent organizational, written, and verbal skills
Ability to meet deadlines – available for after-hours/weekend work as needed
Six to 10 years of experience developing proposals for major government contracts
Proficiency with desktop publishing/graphics software such as Visio and Adobe Creative Suite (CS5)
Advanced/expert knowledge of Microsoft Office Suite specifically Word, Excel, and PowerPoint
Knowledge of SharePoint, document production and file version
The core skill set inherent to desktop publishing: page layout and aesthetic, strict adherence to Section L and M guidance, page count recovery, manipulation of text within a constrained page count environment, graphics creation, and managing and controlling versioning
The technical skill set necessary for various document editing and document transfer scenarios
The passion for producing outcomes and creating content, not just adherence to a process
The fortitude to create a pristine work product in a fast paced environment, sometimes at inconvenient hours
The sense of urgency and fastidious approach required to succeed in a demanding environment where customers expect high-quality, winning proposals

Proposal Coordinator Resume Examples & Samples

Create compelling and factual content
Research company and industry facts and statistics
Edit and compile work of multiple writers
Participate in strategy meetings and reviews
Carry out standard operating procedures, and assist in developing and maintaining best practices
Frequently coordinate with management and estimate/engineering personnel
Create and brainstorm technical graphics
The successful candidate must possess the following qualifications
3-5 years of professional writing experience
History of working on transportation, federal, and water/wastewater based pursuits
Bachelor’s degree in Marketing/Communications, Journalism, English, Construction Management or equivalent required
Advanced knowledge with Adobe Creative Suite including InDesign, Illustrator, and Photoshop
Increased awareness of consistency throughout large documents
Strong emotional intelligence
Highly adaptable in stressful situations
Advanced editing/writing skills
Self-motivated with ability to work well with professionals from various backgrounds
Driven for results and deadlines

Proposal Coordinator / Manager Resume Examples & Samples

Excellent writing and editing skills
Attention to detail and accuracy; strong analytical, organizational, and time management skills
Ability to work under pressure and beyond standard hours during busy periods to meet deadlines
Ability to comfortably and professionally interact with individuals at all levels of the organization
Experience managing/supporting complex, IT-based proposals
Diversity of experience in large corporate organizations and small business concerns
Industry-wide best practices in proposal management
Technical Writing
Volume lead
Editorial practice and standards
Broad and specific range of Federal, State, and local government procurement regulations and practices (including FAR and DFAR)
Project management
Business, marketing, technical, and expository writing

Marketing & Proposal Coordinator Resume Examples & Samples

Develops sales documents using applicable tools, guidelines and templates
Works to develop and implement opportunity response plans i.e. activities, deliverables, owners, milestones etc
Develops and maintains sales qualification materials and supporting information in designated information management or filing systems
Conducts client, competitor and market research as required in support of client and/or opportunity strategy development
Collaborates with the designated core client sponsorship team to establish and populate dedicated core client information repositories (e.g. eRooms), and supports the development of documented client strategies and related information
Prepares written and graphical elements of sales opportunity response documents such as proposals, qualifications and presentations
Interacts with operations personnel to support development of sales material
Proofs and edits technical and non-technical documents for consistency
3+ years or more of recent related experience
Bachelor’s degree preferably in a business, marketing, communication, technical, or other related field required

Proposal Coordinator Resume Examples & Samples

Assists Proposal Manger, in coordination with internal and external business partners and Subject Matter Expert (SMEs), to maintain the proposal response schedule, proposal budget, and proposal response quality
Interfaces with Proposal Manager, other Proposal Coordinators, and SME’s to collaborate on writing, editing, production, assembly, and delivery of assigned proposals
Tracks assigned prospects and proposals within the Customer Relations Management (CRM) system. Provides updates and reports on the status of proposals to
Active implementation of proposal process improvements and incorporation of lessons learned and cost reduction ideas
Supports Proposal Manger in establishment and development of competitive analysis and risk assessments for proposal responses
Facilitates review of proposal Terms & Conditions, Non-Disclosure Agreements, Teaming Agreements, and other proposal/contract documents with the Division Legal staff
Facilitates proposal response preparation and coordination with internal stakeholders for attaining authorized signatures, corporate seals, and bonding satisfaction requirements
Participates, as required, in Cost Review Board (CRB) meetings and preparations, Proposal Review Board (PRB) meetings and preparations, and Executive Review Board (ERB) meetings and preparations
Provides support to division Marketing & Communications team, as required, for departmental improvements and efficiencies development
Participates in proposal outcome review, understanding, and improvement developments to increase proposal pursuit win rates and Basis of Qualification (BOQ) for alignment with company, division, and business line strategic plans

Proposal Coordinator Resume Examples & Samples

Extract/assemble as required from multiple sources, the information needed to generate the proposal documents
Collaborate with proposal teams to compile key experience data, success stories, and discriminating accomplishments
Manage the production of proposal documents; includes printing, collating, binding
Must be a graduate and possess a college certificate/diploma or university degree in business, English, communications, or in a related discipline
Minimum of 5+ years of experience in a similar role in the architecture, engineering, or construction industry
A versatile individual with formatting skills using various software including Microsoft Office, PowerPoint, Excel and Outlook is desirable
A keen eye for detail and a passion for the delivery of high-quality work

Proposal Coordinator, Principal Resume Examples & Samples

Plan, coordinate, prepare and submit company proposals and price quotes, as assigned by the Director of Proposal Operations or the Proposal Manager, in response to customer solicitations, according to established deadlines, guidelines, and standards
Assist the Director of Proposal Operations in developing departmental policies, procedures, guidelines and standards. Comply with established procedures
Assist the Proposal Manager and Proposal Team with daily coordination requirements
Perform primary proposal documentation activities
Develop and manage electronic file structure and activity
Maintain tracking logs, file structures and version control
Schedule meetings and reviews
Monitor amendment changes to ensure conformance
Perform desktop publishing functions to include proposal layout design, and use of multiple graphic, word processing, and spreadsheet programs to stylize all proposal sections
Organize all stages of the production process including final production and book checks
Oversee production and compliance of final product
May assist in the research, writing and editing of proposals
Store and maintain all proposal data in shared directory (e.g., Privia)
Maintain and update proposal, resume and past performance databases
Contribute to and implement ideas for improving department efficiency
Identify and develop new skills through training
Provide work leadership and guidance to other employees
Bachelors Degree or Equivalent and 5 - 7 years of related experience
Proposal coordination, technical, and/or administrative support experience
Proficiently using MS Office Suite 2003/2007 required
Must have a minimum of a secret clearance with the ability to obtain a TS/SCI
13-15 years w/High School Diploma
07-09 years w/Bachelors Degree
04-06 years w/Masters Degree

Proposal Coordinator Resume Examples & Samples

Preparing proposals, qualifications packages, and presentations
Collaborating with senior management and technical personnel to develop targeted proposals
Creating and maintaining project pages, project lists, resumes, databases, etc
Working with marketing staff in other offices
Occasional attendance at selected marketing/business development events
Bachelors’ degree in English, art/architectural history, journalism, or communications
Excellent writing, research, and organization skills
Three to five years’ experience in a similar role at an engineering or architecture firm
Ability to handle multiple deadlines
Microsoft Office Suite (Word, PowerPoint, Excel, Outlook)
Adobe Creative Suite 5 (InDesign, Photoshop, Illustrator)

Proposal Coordinator Resume Examples & Samples

Work with various staff members to collect, edit and strategically write resumes, project descriptions, firm profiles and other proposal material
Manage the proposal development schedule to ensure timely and compliant submissions
Coordinate the development of graphics and other items required to properly convey the approach and themes needed to sell the proposal
Produce the final submittal documents (i.e., proposal, SOQ, presentation, etc.)
Organize proposal, SOQ, presentation and other marketing material in the Company’s databases
Work with project managers, marketing management, and office staff to support day-to-day sales/business development efforts

Mission Critical Proposal Coordinator Resume Examples & Samples

Accountable for the design and execution of timely, professional and effective RFP responses for new government sector business, as well as renewals
Responsible for the management of the entire proposal process, to include all identification and coordination of participating Eaton technical subject matter experts and trade-contractors. This includes de-constructing requests for proposals, completing the response from start to finish, including gap analysis, gap assignment, overall content and presentation, risk analysis, adhering to LOA requirements, contracts analysis, production, and follow-up activities
Able to work effectively in a virtual team environment, influencing team members to meet their obligations without direct authority
The Proposal Coordinator is accountable for all aspects of proposal delivery, including scheduling, researching, writing, editing, proof reading, designing, publishing, and shipping the final proposal with verification of receipt
Work collaboratively with proposal center manager and senior leadership to successfully establish priorities and execute deadlines
Assist sales and marketing to introduce Eaton’s full set of capabilities to the project opportunity and continually refresh the customers’ understanding of what we can do to help their business. This activity requires the role to be an expert at conducting business level needs analysis and fully understanding the business drivers of each decision maker. Position is comfortable personally presenting our current and potential future value propositions to senior management and packaging/positioning what we have to offer in a way that will be perceived as differentiated
Interface and coordinate with districts, plants and other business units within the company and outside vendors
Assist in the preparation of proposals, including review of: specifications, Terms & Conditions, sub-contractor selection, equipment selection, writing technical volumes, developing price proposals, and overall proposal cost structure
Must be able to interpret and present technical information into clear, readable documents to be used by technical and nontechnical personnel
Writes, reviews, and edits materials received from trade-contractors or consultants proposals, including: technical, management, and past performance proposals, resumes and staffing requirements and other technical documentation
Manage pre-award communication including technical issues related to industry questions concerning the procurement, attend pre-proposal and pre-bid conferences if necessary, and take part in post-award communications and transitions
Minimum of 1 year experience with Field Sales and/or large proposal development
Experience with interpreting government RFQs and contract language
Candidates must be legally authorized to work in the United States without company sponsorship
Candidates must reside within 50 miles of Raleigh, NC to be considered

Proposal Coordinator Resume Examples & Samples

Support Assisted proposal activities
Create HP proposal templates based on customer instructions (assisted and managed levels of service)
Provide high level company boilerplate responses
Coach account teams to enable them to complete customer proposals on their own (e.g., enter comments/suggestions into proposal template)
Format Sales-provided content for mid-process draft (format, proofread, spell/grammar check, graphics)
Support OPS backup role: Engages appropriate internal resources to assist with content for non-standard customer requirements (e.g. supply chain, account operations managers, ebusiness teams)
Support OPS backup role: Responds to internal questions about HP Direct capabilities to ensure account teams understand the overall direct solution they are proposing to a customer
Meet all deadlines
Correctly archive all submitted proposals per HP’s archiving guidelines
Bachelor's Degree or equivalent experience preferred but not required
1-2 years related experience in documentation development
Microsoft Office suite of products (primarily MS Word) and knowledge of Adobe Acrobat
Excellent verbal and written (spelling, punctuation, grammar) in English
Very strong English editing skills (ability to review Proposal document completed by sales and edit the content for quality)
Ability to work effectively in a high pressure environment and under tight deadlines
Ability to multitask and manage multiple opportunities
Self-motivated to succeed without oversight in this fast paced competitive business environment
Ability to cultivate on-going relationships with proposal managers and SME's
Research and integration of business and technical information

Proposal Coordinator Resume Examples & Samples

Bachelor’s degree in marketing, public relations or a related field
Strong writing and research skills are essential
Positive, energetic team player
1-3 years experience in marketing or business development is required, preferably in a B2B environment

Senior Proposal Coordinator Resume Examples & Samples

Bachelor's degree in Marketing, Communications, Business, or related discipline
At least 8 years of experience in the professional services consulting industry, with an emphasis on marketing and proposal development
Experience working with both internal and external client groups
Experience working with distributed (virtual) proposal teams
Strong project coordination/management skills
Proficient with Microsoft Office suite tools, as these relate to document preparation and management
Strong verbal and written communication skills in English are a must
Experience in leading training initiatives an asset
Experience working in professional (engineering and sciences) services an asset
Ability to excel in a deadline-driven environment and the ability to work after hours and on weekends, and sometimes on short notice in order to meet deadlines
Superior client focus with a positive “can-do” attitude; and,
Comfortable working and interacting at all levels in a multidisciplinary environment

Proposal Coordinator Resume Examples & Samples

Coordinate and facilitate the planning, development and production of proposals
Establish and manage proposal schedules, assignment matrices, and compliance matrices
Support proposal kick off meetings and schedule and facilitate ongoing proposal coordination meetings
Communicate verbally and in writing with proposal participants to track tasks against the schedule
Identify, manage, and escalate / resolve issues that may impact the proposal’s schedule or quality
Assemble and manage documents relating to requests, proposals, and proposal management
Liaise with internal departments to manage the completion of forms and to ensure compliance with SNC-Lavalin’s internal proposal process
Coordinate and facilitate the completion of graphics, writing, formatting, and editing assignments performed by other members of the proposal department
Additional responsibilities as determined by your manager
Degree in a related field is required
At least 4-7 years of Experience in the engineering field is essential
Expert MS Office skills
At least 3-6 years of Proposals Coordination\writing is required
Ability to multi-task and manage several projects at one time
Must be comfortable communicating with and managing individuals at all levels of an organization
Diplomatic with a good sense of humor
Experience in the Rail industry is an asset but not required
Experience working towards firm deadlines

Specialty Products Proposal Coordinator Senior Resume Examples & Samples

BA/BS and 3-5 years of proposal coordination experience or an equivalent combination of education and experience required
Knowledge of health/managed care insurance preferred
Excellent oral, written and interpersonal communication skills required
Strong analytical, problem-solving, organizational, and negotiating and PC skills required
Sales license required or secured during first three months
Working knowledge of Life, Disability, Dental and Vision products

Proposal Coordinator Resume Examples & Samples

Performing searches on sites for articles of interest relevant to AAR’s core capabilities
Reviewing task orders distributed under IDIQ contracts; and,
Following and reporting on opportunities using FedBizOpps.gov, GSA e-Buy, Deltek GovWin, and other similar services
Supports the process of developing government proposals
Determines concepts and required content by qualifying opportunities and identifying resource needs; analyzing requests for proposal (RFPs); attend strategy meetings in support of the Capture Manager
Prepares proposal content by interviewing Subject Matter Experts (SMEs) including: Operations, Contracts, Engineering, Product Lines and Quality Assurance to develop appropriate proposal content and obtain approvals from SMEs and Senior Staff
Meets project and proposal deadlines by establishing priorities and target dates for information gathering, writing, review, and approval; entering and monitoring tracking data; coordinating requirements with contributors; contributing proposal status information to review meetings; transmitting proposals
Develops familiarity with AAR Supply Chain businesses and consults with international sales team and business leaders
Maintains a library of historical proposals and technical content including records and files of work and revisions to achieve quality results through the use of templates and follows branding and marketing standards to deliver consistent sales message and tone
Improves proposal deliverables by evaluating and re-designing processes, approach, coordination, and boilerplate; implementing changes
Prepares presentation by evaluating text, graphics, and binding; coordinating printing
Supports the identification, development and evaluation of capture strategy based market characteristics and opportunities in the market place
Assists Capture Manager (s) in updating and managing the opportunity pipeline. Keeps abreast of opportunities in-process and future opportunities on the horizon. Recognizes and will raise awareness to potential resource shortages
Contributes to the research and analysis of market intelligence to produce competitive analyses

Proposal Coordinator Resume Examples & Samples

Collaborate with consultants to drive the proposal process. Direct and/or participate in all aspects of proposal preparation, including the development and collection of materials (project job descriptions, resumes), technical writing, graphics, document editing, content review, printing, and final document assembly
Ensure the quality and consistency of the Company’s professional image in all client communications, proposals, and collateral material
Support marketing and business development activities, from client and opportunity research to pursuit management, to proposal development
Demonstrate self-initiative, positive team attitude, technical quality and creativity, and ability to successfully juggle multiple deadline-driven proposals and other tasks
Specific responsibilities include
Proposal Planning: Prepares formal plans for responding to RFPs. Collaborate with consultants to develop themes, strategies, outlines, budgets, and work schedules. Assemble proposal teams and establishes proposal facilities. Drive compliance with schedule and proactively communicate with proposal team throughout process
Proposal/Statement of Qualifications and Client Submittal Development: Organize proposal activities and staff members. Coordinate input from all required parties. Evaluate content for responsiveness to the RFP, Company’s win strategy and value proposition, quality, budget, and work schedule. Edit input as appropriate. Use various technologies to assure high-quality, finished product, completed and delivered to the client on schedule

Proposal Coordinator Resume Examples & Samples

Understands desktop publishing, presentation and other marketing related software, including Adobe CC, including InDesign, Illustrator and Photoshop, Microsoft Office Suite, Outlook, SharePoint, FTP sites, video conference/sharing and other marketing-related applications
Basic understanding of construction and/or engineering industry
Ability to work with upper management within Skanska and with other companies
Advanced skills in time management, organizing, writing, proofreading and editing
Ability to multi task and meet aggressive deadlines
Strong writing skills including an understanding of the elements of style and English grammar
Ability to manage, plan, coordinate, and organize one’s own and other’s work schedules and products
Ability to communicate and work effectively with joint venture team members/marketing leads to ensure each entity is compliant where needed in the technical proposal
Ability to focus people, deal effectively but calmly with others, and explain proposal concepts to help team members understand their responsibilities
Ability to be proactive in the data collection process and identify areas needing additional support early in the process
Ability to be collaborative

Proposal Coordinator Resume Examples & Samples

Four year business or technical degree or equivalent combination of education and experience in the construction and/or engineering industry with a similar high volume environment
Minimum 4 years of prior marketing experience in construction and/or engineering industry in similar capacity desired
Experience with design-build and/or P3 proposals is desired
Experience understanding and working with Primavera P6 schedules (does not need to be proficient with the software)
Active member of Society for Marketing Professional Services (SMPS) and/or Association of Proposal Management Professionals (APMP)

Marketing & Proposal Coordinator Resume Examples & Samples

Create, develop and implement proposal directives and other opportunity response plans and monitor progress
Organize and participate in response-related meetings (internal and/or client), as appropriate
Conduct appropriate internal/external research and respond to internal requests for information

Proposal Coordinator Resume Examples & Samples

Ability to manage responsibilities independently with minimum day to day direction in performing expected duties and responsibilities
Ability to effectively communicate with and work with pursuit team members outside of the proposal group, including joint venture partners, designers and subcontractors in a positive and collaborative manner without conflict
Understands desktop publishing, presentation and other marketing related software, especially Adobe CC, including InDesign, Illustrator and Photoshop, Microsoft Office Suite, Outlook, SharePoint, FTP sites, video conference/sharing and other marketing-related applications. InDesign, Adobe Pro, and Word are especially important
Basic understanding of construction and/or engineering industry and ability to learn new construction and engineering concepts that are presented to you during the course of pursuits
Experience with design-build, CMAR, CMGC and/or P3 proposals is desired

Proposal Coordinator Resume Examples & Samples

Develop an understanding of FGG’s comprehensive integrated solutions from engineering, procurement, and construction to start up, commissioning, operations, maintenance, program management, consulting, and decommissioning
Support FGG business line, functional groups, and/or proposal teams to develop strategic messaging for client submittals that will enable Fluor to be the successful bidder
Support FGG business lines and/or functional groups to create and implement proposal material to ensure effective promotion of Fluor’s integrated solutions
Coordinate FGG production requirements with Marketing Services
Coordinate responses for internal and external client requests
Suggest continuous improvement to current work processes, proposal coordination, and overall business activities, as appropriate
Work with FGG proposal teams to understand the current situation (market position, competition, current capabilities, culture, and client drivers) to effectively create the content to promote Fluor’s integrated solutions differentiators
Two (2) years experience in positions that provide a broad view of business, technical writing, project management, and/or industrial marketing
Proficient computer and software skills and knowledge to include the use of word processing, e-mail, spreadsheet, electronic presentation programs, Lotus Notes, and other marketing-related applications

Proposal Coordinator Resume Examples & Samples

Responsible and accountable for the planning, development, validation and delivery of complete proposals (typically those with high risk and complexity)
Supports the Capture Manager in defining customer requirements and developing a solution which meets their execution strategy, schedule, and price
Assists senior Proposal Managers on larger, more complex proposals
Interfaces with Business Development, Capture Management, Engineering, Program Management, Contracts, Security, Supply Chain, and other stakeholders for proposal related activities and to communicate proposal scope of work
On competitive proposals, leads the proposal team through the proposal process from pre- Request for Proposal (RFP) proposal preparation to receipt of the RFP to delivery of the proposal, as well as post-submittal lessons learned analysis and after action reporting
Reviews and interprets the RFP to determine customer requirements in order to develop a compliant response
Devises plans to ensure proposals are executed in the timeframe available including the development of an effective proposal execution schedule
Develops document outlines, writing assignments, and templates in accordance with the RFP
Leads assigned Proposal Writers, Coordinators, Editors, Graphics and Production personnel, providing tasking and reviewing outputs
Coordinates the review of all proposal deliverables
Coordinates various proposal meetings and reviews in accordance with Proposal and Estimation Processes
Coordinates proposal activities related to the customer’s request for proposal providing support and ensuring timely delivery
Interfaces with the Program Manager to address programmatic requirements and coordinate generation of project execution schedule as part of ECP response
Creates, populates and updates Proposal Management sites
Ensures proposal tracking tools and data is accurate and regularly updated
For small proposals, may perform multiple proposal roles such as Coordinator, Writer, etc
May generate or support the generation of Request For Quotations (RFQs) to major suppliers and subcontractors (SOWs, Specs, etc.) as required
Ensures sole-source government proposals meet FAR 15 requirements
Bachelor’s degree in Engineering, Business Administration, English, Communication, or related field
Minimum 5 years of proposal management experience with US Government proposals, at least 2 years of which in support of sole source ECPs
Ability to successfully lead teams in a volatile and dynamic environment
Must be proficient in Microsoft Office tools
Ability to quickly learn, understand and breakdown complex, high-tech systems
Ability to multi-task with minimal supervision and under pressure
Result-oriented, innovative and creative
Good organizational skills and business acumen
Ability to deal with ambiguity while remaining customer focused
Excellent decision making and negotiation skills
Must have excellent communication (including technical writing) and presentation skills
Ability to read, analyze, and interpret complex documents
Ability to calculate figures and amounts, such as prices and percentages, and to draw and interpret graphs
Ability to interpret complex internal customer requirements and attitudes from verbal, non-verbal, and written communication
Solid understanding of military protocols and customs
Experience with US DoD procurement practices/regulations
Previous experience/exposure to training, modeling and simulation and aviation simulator proposals
General knowledge of flight simulators and/or aircraft desired
Familiarity with FAR 15 Table 2 requirements for sole source proposals highly desired
Cost price Estimation experience desired
Must be able to work overtime and on off-shifts as required

Proposal Coordinator Resume Examples & Samples

Support all aspects of the business development process in an effort to master all requirements and develop skills to lead marketing, capture and proposal development, or serve as technical writer independently
Conduct desk research in support of specific opportunities or general market intelligence
Monitor government listings and public sources of business intelligence and prepare and circulate intelligence briefs for IDEV US staff
Support administrative requirements for hiring consultants and processing agreements and payments for completed work and/or oversee the work of consultants, from drafting scopes of work to approving deliverables
Develop budget estimates for the cost of capture and proposal development efforts
Develop relationships with local and international firms and collect their relevant qualifications and supporting documentation for use in the proposal
Through desk research and networking across business lines and geographies, develop a sound understanding of AECOM’s institutional capacity and experience delivering development assistance
Work for the capture manager during pre-RFP stages and the proposal manager during a live bid to coordinate the process through each stage and final delivery to the client
Provide general coordination and administrative support to the capture manger or the proposal manager and the capture/proposal team, including setting up and maintaining files and records
Support preparation of kick-off meeting and requisite documents, including calendar, outlines, and compliance matrices under the guidance of the proposal manager
Support the proposal manager in finalizing teaming agreements
Prepare and send out subs packets, collect required documentation, verify documents are accurate and complete, and track missing information alerting the proposal manager and proposal team of the status of deliverables and any gaps or anticipated issues
Help the proposal manager arrange and set up meetings (i.e., daily check-ins, color team reviews, partner meetings) and takes and circulates notes
Work with assigned recruiter to track progress on recruiting and securing staff and the collection of all required documentation and alerts capture or proposal manager of any missing information or anticipated issues
Draft, review, edit, and format PPRs, resumes, and/or other assigned proposal sections to be tailored to the requirements of the RFP
Confirm hard copy files and e-files are organized and complete after proposal submission
Fluency in Spanish or French is strongly preferred

Proposal Coordinator Resume Examples & Samples

Learn and understand L-3Wescam's complete product offering (price book)
Understand customer requirements (Request For Proposal (RFP) / RFI / RFQ etc.)
Coordinate the proposal writing phase and red-team review and approval process
Complete concise proposal text / compliance text to fill-in gaps with proposal team text
Complete the proposal and refine the response for on-time submission
Provide post-proposal support during subsequent Q&A and Negotiations
Closeout the proposal process
Strong proficiency (advanced users) with MS Excel (complex spreadsheets) and MS Word (proposal documents)
Excellent writing skills with the ability to write persuasive proposal text
Excellent verbal communication skills with the ability to chair bid management meetings
Ability to prioritize workload
Team player attitude
Ability to multi-task and work under pressure
3 years+ bids and proposals experience in a technical, fast paced environment
College Diploma

Proposal Coordinator Resume Examples & Samples

You have thorough knowledge of aircraft service and maintenance programs and procedures
You have the ability to work independently, as well as part of a team
You have strong keyboarding and computer skills, preferably PC Windows based applications
You have excellent verbal and written communication skills
You have excellent human relations skills
You have a Bachelors degree in related field - preferred
You have an A&P Certificate or FCC License - preferred
You have previous experience in aircraft maintenance planning and scheduling, proposal writing, and/or invoice analysis - preferred
You have previous experience with SAP – preferred
You have previous experience with Pivotal - preferred

Proposal Coordinator Resume Examples & Samples

You have at least 3 years of experience in an aircraft maintenance environment
You have computer skills necessary to learn and/or operate word processing, spreadsheet, database, project, email, and web-based applications
You have interpersonal skills necessary to establish and maintain effective working relationships with co-workers, employees, customers, management and contractors

Proposal Coordinator Resume Examples & Samples

Deep knowledge of EU contracting: The Proposal Coordinator must have a deep understanding of the EU procurement administrative procedures
Experience with government procurement is also a plus
He or she must be proficient with Microsoft Office Suite, especially Excel, Word and PowerPoint, and have first-class organizational skills
Exceptional interpersonal skills: The Proposal Coordinator will interact collaboratively and frequently with a wide range of colleagues, including senior partners
He or she will also be expected to have and develop good relationships with EU contracting officers and potential teaming external partners’ administrative personnel
The candidate must have a university degree in a related business discipline or the equivalent combination of education, professional training, or work experience. Professional certification preferred
The Contracts Coordinator should have at least 3-5 years of related experience in contracts administration, preferably at the EU or a large professional-services firms
The position is located in Brussels
Business development and capture management: This phase encapsulates everything that happens before a client organization has decided internally to move ahead with a consulting engagement on a given topic, through to when the client organization has decided to move ahead with an engagement and ends when a formal CFT/ CFP is issued
Proposal delivery: This phase starts with the CFTs (Calls for Tenders) / CFPs (Calls for Proposals) / national RFPs (Request for Tenders) / Framework agreements / all EU funded tenders and ends when the engagement begins
Contract execution: This phase begins when we are awarded the work and lasts through the completion of the effort

Proposal Coordinator Resume Examples & Samples

Undergraduate degree from a respected institution is required; graduate education in field related to public policy, public administration, economics, economic development etc. would be preferred
3-7 years of experience in policy formulation or government sector consulting or capture management and proposal delivery in a professional firm, ideally focusing on government contracts
Good understanding of Kazakhstani Public Sector and workings of the government at all levels
Good understanding of the public policy landscape
Full and deep understanding of the Government tendering, contracting and procurement processes; in case of no such previous experience, the coordinator would be expected to develop this knowledge quickly
Expertise in at least one of the following areas - Government Delivery and transformation, education, public health, economic development, sustainability, public finance, trade and investment, agriculture, etc
Excellent writing and editorial skills
Ability to work collaboratively with others at all levels of an organization
Ability to build consensus and followership
Impact-oriented and fit well with the values and culture of McKinsey

Proposal Coordinator Resume Examples & Samples

2+ year’s experience in proposal production management
Acute attention to detail and impeccable proofreading/editing skills
Highly skilled in implementing efficient team workflow processes and project management
Demonstrated success in communicating persuasively and effectively in written and oral formats
Able to manage a large volume of deadline-driven work with confidence, and competency
Requires flexibility with scheduling and hours relative to workload
Capable of coordinating various entities to meet multiple, simultaneous deadlines
Exceptional competence in the use of Microsoft Office products, SharePoint, and Qvidian Proposal Manager (or similar software application)
Active member in the Association of Proposal Management Professionals
Experience with Qvidian software
Broad knowledge of Nuance Healthcare solutions portfolio
BA/BS in marketing, communications, Health Information Management or related field

HCP Proposal Coordinator Resume Examples & Samples

Bachelor's degree in business management or engineering
3+ years in Industrial Sales / Sales support
Demonstrated business acumen in program development, financial acumen, contract management and technical writing
Customer relationship and development skills
Ability to develop project proposals, comprehensive project budgets & plans, and to contribute extensively through the entire engagement lifecycle from sales to delivery
Understanding of the Value Proposition of Honeywell. Knowledge of our customer’s business and drivers
Strong communication skills –with the ability to address multiple levels of the internal and external organizations orally or in writing
Goals and results oriented
Global view with the ability to see and communicate the broad business case without losing sight of the underlying details and concerns
Effective at time management. Must be comfortable at multitasking
Ability to energize the technical and Sales resources to achieve continually increasing performance levels
Aligned with client perspective and issues, leveraging the entire HPS portfolio to address their business needs
High level of cultural awareness and sensitivity
Travel 20 percent
Must speak English to a business competency level

Proposal Coordinator Resume Examples & Samples

Previous Experience: 1-2 years’ experience in similar role is preferred
Meeting team service levels Complete Tender Submissions, meeting customer deadlines
Compliance to Tender requirements

Marketing / Proposal Coordinator Resume Examples & Samples

Coordination, development, organization, and production of proposals. Evaluating RFP requirements/evaluation criteria for compliance, preparing qualification materials specific to solicitations
Responsible for the full proposal lifecycle from RFP to submission (including overseeing scheduling, checking requirements and ensuring compliance)
Primary point of contact for proposal team for communications and reminders on proposal deliverables and deadlines
Contact sub consultants and coordinate materials and arranging proposal kick-off meetings with Pursuit Champions as well as other internal practice groups
Coordination of opportunity specific contents such as org charts and graphics
Application of proposal content to designed layouts using corporate templates with opportunities of working with the Graphics department as necessary
Demonstrate high level of professionalism and quality through content, layout and the use of visuals that is consistent with the corporate brand and vision
Tracking business development opportunities
Maintaining marketing databases and associated material to support client and opportunity development for the marketing program
Developing and updating our marketing library of materials including: resumes, project descriptions, presentations and other collateral materials
Bachelors Degree in Marketing, Business, Communications, Journalism or Engineering preferred
Minimum 1-3 / 3-5 years hands-on experience in production, coordinating and managing the proposal and interview process
Candidates with experience in the A/E industry
Proficiency with MS Office products (including Word, Excel, Project and PowerPoint)
A team player with the strong communication and collaboration skills
Proven writing and editing ability
Detail oriented and quality conscious
Ability to handle pressure and tight deadlines and make independent decisions critical to job success

Proposal Coordinator Resume Examples & Samples

A minimum of two (2) years of related experience coordinating proposals in a proposal environment
Ability to prioritize and work multiple tasks under deadline
Conflict management and diplomacy skills
Proficient MS Office user (Word, PowerPoint and Excel)
Willingness to travel up to 50% for short- and long-term assignments
U.S. Citizenship Required/Eligibility for security clearance
Active Secret DoD or TS/SCI security clearance strongly desired

Proposal Coordinator Resume Examples & Samples

Read engineering drawings and specifications
Knowledge of proposal preparation
Ability to read, understand and critique commercial terms and conditions; understanding of basic domestic and international business contracts and agreements
Basic knowledge of personal selling and business negotiation
Working within the structure of teams
Understanding of Subsea Umbilical Systems

Proposal Coordinator Resume Examples & Samples

Reviews and analyzes RFQ/RFP requirements and coordinate with various team members to prepare compliant qualifications/proposals
Prepares the responsibility/compliance matrix and works with the Outside Sales Manager to prepare a proposal schedule that includes ample time for document development, all reviews, production and delivery
Organizes and oversees all technical written materials supplied by support groups – including organization of sections, tables, exhibits, and attachments. Monitors proposal for accurate content and consistency and compliance
Schedules and manages support services with Outside Sales, Operations, Graphics, Editors, Quality Assurance and production, to ensure proposal deadlines are completely understood and met
Identifies and edits existing materials and/or writes copy to effectively communicate Jacobs services, core capabilities and discriminators to develop responses. Research and gather information to include corporate information, past experience examples, proposed project team resumes and other standard materials. Captures any new language written for addition to the marketing content database
Edit qualifications/proposal content for readability, consistency, clarity and compliance with requirements
Tracks and reports status of all proposal elements to proposal team. Anticipates possible trouble areas and works with Outside Sales Manager to provide practical solutions to problems as they arise
Using the Creative Cloud suite of products, prepares draft proposals documentation and leads proposal review meetings
Leads proposal review recovery efforts to finalize proposal and ensure an on-time quality submission
Works with local printer during printing and packaging of submittal, including proofing of colors, laminating and dye cutting of tabs/dividers, etc
Supports special projects and completes other responsibilities associated with the position as may be appropriate, such as conference planning and preparation of brochures, development and updating of project descriptions, lists of awards, and resumes; attendance at trade shows, etc
Participate in in-house business development activities and meetings as appropriate
May be required to work evenings and weekends to meet deadlines. Travel requirements are 0% to 40% of time
Bachelor's degree preferably in a business, marketing, communication, technical, or other related field required
3 - 5 years experience within the Buildings and Infrastructure Industry highly preferred
An ability to work in a fast-paced environment preferred
Strong research and market analysis skills to facilitate development of optimal communications pieces preferred
Must be organized, able to manage multiple, simultaneous projects, and work under tight deadlines preferred

Proposal Coordinator Resume Examples & Samples

Lead numerous conference calls with team members across the globe, develop agendas and document agreed upon action items
Review all support requests and confirm type of support needed, timing, team bandwidth and that all related materials have been provided (RFx, SOW, pricing sheets, etc.)
Identify/verify contributors and decision makers and develop project plan and schedule
Proactively track and communicate action items and outstanding deliverables to identify deficiencies and potential challenges/delays
Coordinate content contributions/reviews from a geographically-dispersed team
Develop and format documents; manage ongoing development process to maintain document consistency and quality assurance and adherence to company standards
Ensure deadlines are met by team members in order to meet deadline for final submission
Conduct close-out process for each project to ensure all developed content is added/updated to the Proposal Center’s SharePoint site for company-wide use
Proactively provide input to ongoing improvement of the proposal development process and resulting deliverables
Professional Qualifications
Work incredibly well under the pressure of tight deadlines and with multiple team members across the globe while maintaining strong organization and high attention to detail
Superior aptitude for time management and organization in a fast-paced environment
Demonstrate assertiveness in an engaging manner
Ability to manage multiple projects at one time and large volumes of information/communication exchanged
Solid problem-solving and decision-making abilities
Self-starter; willing to increase knowledge and understanding of our business and positioning
Ability to quickly learn new technology (e.g. eSourcing tools, CRM tools, SharePoint, etc.)
Flexible regarding working hours in support of volume fluctuations, pressing deadlines and collaboration across multiple time zones (potentially includes early morning, late evening and weekends, on occasion)
Minimum 5 years’ consulting or other professional services industry experience
Microsoft Office Skills: Expert Word, Expert MS PowerPoint, Advanced MS Outlook
Personal Characteristics

Marketing Proposal Coordinator Resume Examples & Samples

Prepare/write engineering proposals, qualifications, letters, reports, presentations, brochures, award submittals, and other communications
Communicate and interact with engineers, project managers, and technical staff
Coordinate other special projects such as conferences, open houses, and client events

Senior Proposal Coordinator Resume Examples & Samples

A minimum of four (4) years of related experience coordinating proposals in a proposal environment
Experience reading and analyzing Request for Proposals (RFPs)
Strong interpersonal skills and team player attitude; comfortable working in a matrixed environment
Customer-service oriented
Detail-oriented; produces high-quality, accurate work in a timely manner
Experience using Intravation Virtual Proposal Center (VPC) tool or equivalent shared repository tool
Resourceful problem solver
Willingness to work extended hours, weekends, and holidays, as needed
Willingness to travel, on short notice, to off-site locations for 30- to 90-day assignments up to 50% of the year
Eligibility to obtain and maintain a security clearance(i.e., qualified applicants may be subject to a security investigation and must meet minimum requirements for access to classified information)
Experience using a commercial RFP shredding/management tool such as Meridian
Editing and/or desktop publishing skills a plus
Active Secret DoD or TS/SCI security clearance strongly preferred

Marketing / Proposal Coordinator Resume Examples & Samples

Coordinate proposal development process, including managing the pursuit schedule, response outlines, and ensuring compliance with Request for Proposals (RFPs)
Coordinate, develop, format, and/or review content for statements of qualifications (SOQs), proposals, presentations, and other marketing materials
Research, write, edit, format, and maintain proposal content in database libraries, including project profiles and resumes
Coordinate and prepare content for presentations, brochures, and meetings (invitations, resources, minutes, materials, etc.)
Oversee and participate in proposal document production (printing, binding, CD creation, shipping, etc.)
Bachelor’s degree (business, marketing, communications, or closely related field, preferred)
2 to 5 years of experience in the engineering, construction, architecture (AEC) or similar industry
Strong proficiency in Microsoft Office (Word, PowerPoint, Outlook). Familiarity with Adobe Creative Suite (InDesign, Photoshop, Acrobat, Illustrator) or other graphics programs a plus
Self-motivated with ability to work independently in managing the full proposal process
Excellent editing and writing capabilities with strong coordination, communication and verbal skills
Ability to effectively coordinate project teams of varying sizes and technical abilities to deliver compelling, compliant proposals
Thorough, detail oriented, and highly organized, with excellent time management skills and ability to prioritize and multi-task

Proposal Coordinator, Lead Resume Examples & Samples

8+ years of experience with program management for federal government procurements
Experience with Microsoft Word, PowerPoint, Excel, SharePoint, Project, and Adobe Acrobat
Ability to work with minimal supervision, including demonstrating flexibility, accountability, initiative, and self-motivation to identify and execute tasks
Ability to design graphics, conduct desktop publishing, and edit documents

Proposal Coordinator, Senior Resume Examples & Samples

4+ years of experience with program management for federal government procurements
Ability to work with minimal supervision, demonstrating flexibility, accountability, initiative, and self–motivation to identify and execute tasks
Active TS/SCI clearance with a polygraph
Knowledge of Federal Acquisition Regulations (FARs)
Possession of excellent oral and written communication skills

Proposal Coordinator Resume Examples & Samples

Bachelor’s Degree and at least 3 years of experience in a professional role supporting international programs
Proven track record of coordinating and/or managing successful proposals, RFIs, and capabilities presentations
Demonstrated experience working on USAID programs
Experience working in developing countries, preferred
Foreign language skills a plus
Current authorization to work in the United States

Proposal Coordinator Resume Examples & Samples

Support the national organization housed across 6 offices (English) and 2 offices (French). Though Toronto is the job location, coordination will be with managers and for proposals in each location
Where appropriate, coordinate with marketing department to ensure consistency in graphic design, conceptualizing and integrating graphics to convey proposed solutions
Bilingualism English/French is an asset

Senior Proposal Coordinator Resume Examples & Samples

Support the overall proposal development process
Coordinate assigned proposals through each stage of the proposal development life cycle
Support proposal manager in interpreting requirements of Federal Government solicitations (e.g., RFPs, RTEPs, RFIs)
Coordinate / support production of schedules, outlines, compliance matrices, proposal kickoffs, and other proposal meetings
Schedule and coordinate proposal reviews (e.g., Red Teams) and support recommendations for content improvement and compliance
Coordinate development of high quality, high impact artwork and graphics for proposals
Maintain tight, proactive communication with proposal and business unit leadership to ensure all necessary resources and activities are available to achieve a successful proposal submission
Occasionally support RFI and other solicitation activities without the direct involvement/oversight of a Proposal Manager
Manage multiple proposal tasks with sometimes rapid turnaround deadlines
Support other business development professionals (e.g., editorial support, volume management, review participation) when necessary as part of a team-first capture and proposal organization
Support other Proposal Operations activities (e.g., content databases, SharePoint library management) as needed
Minimum high school diploma with 4 years of Federal Government proposal coordination, support, and/or writing experience. Bachelor's degree is highly preferred
Understanding of, and experience with, the Federal procurement process and regulations
Excellent writing, organizational, and communication skills
Ability to work to meet deadlines (extra hours at times)
Ability to work well both independently and in a team environment comprised of a dynamic mix of executive, senior, and junior personnel
Up-to-date knowledge of marketing, editing, graphic design, and other relevant proposal best practices
Ability to support multiple projects simultaneously
Ability to support geographically disparate teams
Fluency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and SharePoint
Demonstrated experience with all typical proposal solicitation sections (e.g., Management, Technical, Staffing)
Experience supporting a wide variety of solicitation size, complexity, and submission window
Government proposal coordination experience for IT solutions procurements
Formal proposal training and/or certifications (e.g., APMP)
Ability to remain upbeat, positive, and constructive within a dynamic environment operating with high-pressure deadlines
Experience with additional proposal-relevant software, such as Visio, Project, and InDesign
Experience developing MS Office Templates, Ribbons, and Macros

Junior Proposal Coordinator Resume Examples & Samples

Screening, enquiries and requests, and handling them independently when appropriate
Organizing and maintaining team calendars
Dealing with incoming correspondence, including corresponding on behalf of the manager
Organizing travel bookings and processing expense reports
Carrying out background research and presenting findings
Organizing and attending meetings and ensuring the manager is well prepared for meetings
Assist with proposal management plan development and post-submission analysis
Collaborate with technical team to understand and describe solutions and win strategies
Oversee and control document management throughout the bid process
Assist in writing, editing, proofreading and project managing bid submissions
Proofread and compliance-check bids to ensure quality, accuracy, clarity and consistency
Develop graphical elements (info graphics, tabs, covers, charts, page layout)
Bachelors in a relevant field (English, history, journalism)
3 years of experience in large, complex DB or P3/AFP proposals or projects
Strong reading comprehension skills
Experience working in an engineering or construction environment
Excellent writing, editing, and proofreading skills
Ability to independently research and quickly understand unfamiliar technical concepts
Ability to translate technical concepts into concise and easily understood terms
Experience managing time in a face-paced work environment with tight deadlines and competing priorities
Experience building templates and checking compliance to RFP requirements an asset
Understanding of brand standards and experience maintaining template branding an asset
Strong software skills in MS Word, Excel, SharePoint, and Adobe CS

Marketing Proposal Coordinator Resume Examples & Samples

Collect and contribute content for proposal language database
Bachelor's degree in business, journalism, marketing, English or communication
1-2 years business experience in marketing; previous proposal experience an asset
Strong writing, editing and research skills; attention to detail, ability to meet deadlines
Proficiency with Microsoft Word, PowerPoint, Excel
Strong organizational skills and client service orientation

Proposal Coordinator, Junior Resume Examples & Samples

1+ years of experience with proposal development for federal government procurements
Ability to work with minimal supervision, including demonstrating flexibility, accountability, initiative, and self–motivation to identify and execute tasks
Ability to manage multiple and shifting priorities and meet high quality standards while working variable and longer hours under tight deadlines
Experience with proposals
Possession of excellent organizational and active listening skills

Proposal Coordinator Resume Examples & Samples

Develop, coordinate, manage and drive proposals using applicable tools, guidelines, and templates from begging to the end
Develop sections or complete sales response documents, including initial and original writing, that communicate Rolls-Royce's value and support the sales messages Develop and implement proposal response plans, expedite inputs from other functional groups (Technical write-ups, Estimates, Assumption and Clarifications) and monitor proposal progress to make sure they are submitted on time and making sure they meet all customers' requirements
Organize and participate in sales response-related meetings (internal and/or client), as appropriate
Enhance, correct and edit technical and non-technical documents for accuracy and consistency to align with the main sales message
Build a deep understanding of the business and the factors that influence its performance and over time strive to become expert in Rolls-Royce's product and service lines, including cross-selling
Conduct appropriate internal/external research, recommend sales approach and respond to internal and external Requests for Proposals (RFP) and Requests for Information (RFI)
Develop new or update existing sales qualification materials for current and future pursuit efforts, provide pictures, graphic design and desktop publishing, and work with the team to develop more complex materials, as required
Provide assistance and support Director, Business Development in data collection, reporting activities and coordination and expediting information from with other Rolls-Royce units
Maintaining good relationships with key decision makers and influencers across customers, both utilities and Tire 1 suppliers to utilities
Identify business optimization opportunities including incremental cost savings and communicate properly to the management
Attending tradeshows and other sales related activities
Traveling to customers and other Rolls-Royce business units, as required
Operating to the highest ethical standard in line with company policy and procedures
Minimum 5 years of work experience, BA in related field
Self-starter, highly motivated and able to work with minimal supervision
Excellent interpersonal skills (Understanding influence of internal and external stakeholders, applying push and pull techniques to get successful proposals done on time)
Good technical writing capabilities
Advanced communication skills in English language
Knowledge in Microsoft Word, Excel, PowerPoint etc

Proposal Coordinator Resume Examples & Samples

Screen bidding opportunities daily
Print, assemble, and ship proposals to meet schedule and district requirements
Oversee ordering supplies for proposal production
Tracking proposals throughout development and after submittal
Complete vendor registration forms and other paperwork for proposals
Seek information internally from other teams
Track proposal awards, follow up with district purchasing departments, and synthesize win/loss data
Conduct grants and funding research for proposals and sales teams
Ability to prioritize tasks and work efficiently
Experience with project management tool/s
Exceptionally organized and detail-oriented
Quick learner who demonstrates initiative
Energetic, mature, positive person who works well independently and with a team
Strong experience with Microsoft One Drive, Microsoft Office Suite, and Adobe Acrobat required
BA/BS preferred
Experience with RFPs and proposals a plus
Experience in K-12 education a plusRefer to a Friend

Proposal Coordinator Resume Examples & Samples

Thoroughly reviews terms and requirements of Requests for Proposals from funders nationwide
Prepares a calendar of milestones, writing templates, and writing outlines to be used by Proposal Managers
Prepares all forms and attachments required as part of a proposal package
Completes all signature forms and forwards to the appropriate signing authority within ResCare
Partners with senior management, including executive leaders, to obtain all necessary input for each proposal
Determines which legal documents are required for inclusion and inserts in final proposal document
Responsible for strict timeline management and proposal document creation/editing through final submission format
Ensures that the final document reflects ResCare corporate standards and complies with all terms and conditions of the RFP
Ensures on-time shipping and delivery of proposals
Conducts research on specific topics and prepares supporting charts, graphs, and visuals as needed

Proposal Coordinator Resume Examples & Samples

Monitor, identify, track, analyze, and evaluate procurement opportunities
Provide technical services — proposal back office management, recruitment, graphics, budgeting, proofreading/ editing, packaging and delivery
Participating in full life cycle of proposal development
Working with compliance matrices
Analyzing RFPs, RFQs, RFIs, and white papers
Maintain daily record keeping, including management of library and database
Program development administration
Gather, analyze, organize and filter information
Conduct research
Perform extensive word-processing, formatting, spreadsheet production and graphic design, file and configuration management tasks
Support multiple simultaneous proposal efforts as well as administrative duties: to plan and facilitate meetings, filing and phone support
Website support
1-3 years of on-the-job experience and documented work history producing and managing proposals, technical documents and/or equivalent large multi-section sales documents using MS Windows and MS Office applications. Strong organizational and interpersonal skills. Graphic arts and/or graphical editing skills are desired

100

Proposal Coordinator Resume Examples & Samples

Provide editorial guidance for writers regarding client requirements and proposal themes
Help position proposals to align with the clients’ objectives, goals, messaging, and tone
Contribute to brainstorming and storyboarding
Read and evaluate written drafts to determine if they are well written, well structured, and effectively communicate services, core capabilities, and discriminators; provide guidance to writers for revisions
Edit at all levels from developmental editing and rewrite to copyediting for wording, clarity, sentence structure, and grammar to proofreading, while adhering to a house style guide, raising queries, and fact checking using internal references
Write clear, accurate, and market-sensitive copy for proposals, marketing materials, an employee magazine, and other communications in an appropriate style and tone for a variety of audiences
Research and gather corporate information, project experience, staff profiles and resumes, and other standard materials
Mentor and coach writers, one-on-one and in workshops
Understand and support business development and proposal development policies, procedures, and protocols
Assist in managing and maintaining master document libraries

101

Proposal Coordinator Resume Examples & Samples

Work with Bid Managers to produce cradle to grave RFP documents
Analyze existing, and potential content, and recommend enhancements to the content and its presentation
Revise documents to remain current to the projects progress
Edit and proofread RFP related documents
Coordinate with offsite team members and manage the production of final RFP documents, including editing, printing and binding, in readiness for delivery to clients
Coordinate and maintain the proposal calendar and track key project milestones
Manage the document repository (i.e. SharePoint)
Minimum of 3 years of experience in a Proposal Coordination position
Cradle to grave experience producing Federal and/or State Government RFP’s & RFI’s
Proficient in Adobe Acrobat and Microsoft Suite applications, such as Visio, Word, Excel & PowerPoint
Exceptional communication skills, both written and verbal, and the ability to edit, coordinate and, ultimately produce, grammatically correct technical documentation
Bachelor’s degree or foreign equivalent required from an accredited institution. Will also consider three years of progressive, relevant work experience in lieu of every year of education

102

Senior Proposal Coordinator Resume Examples & Samples

Work with various teams to obtain a general understanding of consulting / software lifecycle information, documentation content and requirements
Develop high-quality documentation that is easy- to-understand and use, and which meets applicable standards, objectives and goals for the intended audience
Documents include, but not limited to, RFP’s / RFI’s, Requirements, Design and End-User documents, Marketing, Presentation and Training materials
With minimal guidance, develop diagrams, charts and graphs that increase the End-User’s understanding
Standardize content across web applications
Create writer’s templates based on RFPs/RFIs
Will be expected to work on multiple projects simultaneously
Minimum of 7 years of experience in a Proposal Coordination position
Previous experience managing the document repository (i.e. SharePoint)
Proficient in Graphic Design applications such as Illustrator, InDesign and Photoshop

103

Proposal Coordinator Resume Examples & Samples

Provide planning and coordination support to the Management team
Implement streamlined procedures, processes and tasks to enhance and improve submissions
Foster positive relationships with our internal and external key stakeholders
Develop document templates, layout and content design in accordance with company branding
Coordinate team deliverables

104

Proposal Coordinator Resume Examples & Samples

Familiarity reviewing solicitations (RFP, RFQ, RFI) to develop the proposal schedule and assignments
Experience providing proposal and marketing support in the Architecture/Engineering/Construction industry
Knowledge of standard government forms (e.g., SF330)
Experience using Deltek Vision, Adobe Creative Suite, and various other software programs

105

Proposal Coordinator Resume Examples & Samples

Familiarity with reviewing solicitations (RFP, RFQ, RFI) to develop the proposal schedule and assignments
Knowledge of providing proposal and marketing support in the Architecture/Engineering/Construction industry
Familiarity with standard government forms (e.g., SF330)
Experience with Adobe Creative Suite, Deltek Vision, and various other graphics packages

106

Proposal Coordinator Senior Resume Examples & Samples

Demonstrated ability to work efficiently under conditions of multiple deadlines and changing priorities to produce a large volume of high-quality material with attention to detail
Strong knowledge of the English language; excellent grammar, writing, and proofreading skills
Working knowledge of industry standard proposal management processes
Adaptable to changing schedules in a fast-paced and demanding environment
Demonstrated organizational skills, Detail-oriented; produces high-quality, accurate work in a timely manner
Excellent oral communication skills as well as conflict management and diplomacy skills
Experience coordinating with production teams and print services
Demonstrated proficiency with desktop publishing/graphics software such as Adobe Illustrator
Advanced/expert knowledge of Microsoft applications (specifically Word)
Knowledge of document production and file version control systems
Knowledge of Department of Defense (DoD), U.S. Government structure and agency acquisition procedures is preferred
Six (6) years of experience developing proposals for major U.S. Government contracts or similar work experience

107

Proposal Coordinator Resume Examples & Samples

Supporting the decision-making process with the team to determine whether to pursue (or not) a specific opportunity
Writing, editing, ensuring compliance, resolving issues, coordinating among key stakeholders, and analyzing solicitations
Providing written summary outlines of proposal requirements, assigning staff, ensuring follow-up
Maintaining assigned proposal resources and schedules for all proposals
Updating and maintaining proposal content, including materials such as key project descriptions, employee resumes, reference letters, thank you letters, compliance forms
Developing and distributing appropriate proposal-related documentation, including compliance matrices, style guides, outlines, schedules, writing guidance, and kick-off presentations
May author appropriate proposal sections and provide direction on graphic concepts
Reviewing proposal content for compliance and cohesiveness
Bachelor’s degree and 1 to 3 years of relevant experience and / or training; or equivalent combination of education and experience
Prior experience in the environmental/sustainability field is ideal
A highly motivated self-starter that is an excellent team player with exceptional communication, technical writing, and editing skills
Extremely detail-oriented with high standards for quality and accuracy
Ability to meet tight deadlines efficiently
Prioritizes and plans work activities, uses time efficiently, and sets goals and objectives
Identifies and resolves problems in a timely manner, gathers and analyzes information skillfully, and works well in group problem solving situations
Experience with implementing and maintaining processes and systems within budget and adhere to time requirements and schedule
Solid technology skills, including proficiency with Microsoft Office (Word and Excel) and Adobe Acrobat applications. Deltek Vision experience is a plus
Experience in tracking tasks

108

Proposal Coordinator Resume Examples & Samples

Reviews and responds to requests within the business development group, including requests for information and proposals; provides initial draft of each request to various subject matter experts as needed and incorporates any needed edits or updates to the response as directed
Coordinates review of the requests for information or proposal with all necessary subject matter experts within different departments of the company
Responds to follow up requests as assigned; determines and maintains the timeline for each response to ensure that deadlines are met
Updates language on web-based RFP database
Strong grammar and proofreading skills
Knowledge of appropriate software
Good time management and organizational skills
Good oral and written communication, including presentation skills
PC literate, including Microsoft Office products
Ability to work in a fast paced high pressure environment

109

Senior Proposal Coordinator NC Resume Examples & Samples

Develop proposal templates and ensure proposal components follow Serco’s branding and proposal format guidelines
Overseeing the full life cycle of document management for both electronic and printed material
Training all proposal team members in document management, graphics workflow, data security, and other publications aspects of the proposal
Coordinating team member server/system access and ensuring proper compartmentalization of proposal materials
Coordinating facilities, including war room scheduling, badging of proposal team members, coordination of audio/video resources, establishment of information technology resources, training proposal team member in the use of toolsets and proposal procedures
Advanced desktop publishing, including complex manipulation of proposal documents including the positioning of text and graphic elements, formatting properties such as the size and style of type, column width, and spacing, performing quality check for document errors, coordination of graphics work flow, and the use and knowledge of Microsoft Office macros
Leading final production, including detailed planning of publications schedules in collaboration with the Sr. Control Specialist and Proposal Manager planning for proposal delivery
Maintaining real-time status of proposal text and graphic and overall condition of the proposal documents
Under the direction of a Capture Manager, serving as Proposal Manager for task order or smaller proposal efforts, including development of compliance matrices, creating writer content plans; project management of writing assignments; writing proposal sections; coordination of graphics and reviews; performing advanced desktop publishing; and managing final production/delivery
Training Proposal and Production colleagues on new tools and techniques used in proposal development
Support lessons learned processes by evaluating proposal workflow and making recommendations for improvement
Function as scribe for working sessions or review meetings
The ability to conceptualize and create graphics, if qualified
Other responsibilities as defined by the Proposal Manager

110

Proposal Coordinator Resume Examples & Samples

Interact with Method Development/Method Validation Manager, Director of Client Services, and Director of Business Relations to create technical quotes/proposals, RFPs, and RFIs for potential new clients and in-house clients for small and large molecule services
Act as the expert in preparing Request for Proposals (RFP) and Request for Information (RFI) and ensure submission by deadlines
Oversee internal and external opportunity management negotiations processes (i.e. pricing, process, resources, etc.), developing strategic solutions when required
Oversee and advise commercial staff on pricing processes
Work closely with management when negotiating rate cards and setting fees for services
Assist in negotiation of difficult client contracts
Lead trouble shooting efforts in difficult client situations and client crisis (last minute requests for work, fast turnaround times, etc.)
Responsible for senior management-facing activities surrounding assigned client opportunities
Ensure technical alignment with laboratory management
Take action to troubleshoot issues around client inquiry requirements and Intertek capabilities
Work with Operations and Senior Management where applicable to ensure new services are pursued and proper quality is maintained
Troubleshoot issues surrounding new inquiries and new capabilities
Monitor team capacity and assist in priority setting while maintaining performance standings
Monitor the industry for new trends and offerings
Participate in industry events and share knowledge with the team
Maintain appropriate knowledge of current and future technical and regulatory environments
Ensure that all of contracted work/revenue is captured on WIP and make certain all quotes are fully executed and linked on the WIP
Maintain the Quote Tracker and keep updated in real time
Ensure CRM (iConnect) is updated in real time
Follow-up on open quotes and potential new clients
Follow-up on inquiries/leads through Intertek
Create, route, and file CDAs/NDAs, laboratory service agreements, and signed quotes/contracts as necessary
Create marketing materials, flyers on the lab, newsletters, etc. (with coordination through business development)
Follow GLP guidelines and laboratory SOPs and maintain a safe working environment
Ensure that all required documents (Compliance, Code of Ethics, IT Policy, and Anti-Bribery) available through iLearn are reviewed annually
Bachelor’s Degree (BA or BS) required
0 - 2 years of relevant experience in a GLP environment

111

Proposal Coordinator Resume Examples & Samples

Responsible for coordinating and facilitating confidential day to day administrative support for the Proposal Office Lead
On all proposals, develop a proposal outline document, schedule/facilitate contributions of all parties, ensure RFP compliance, draft standard proposal sections, facilitate reviews, and perform quality control on final document
As a lead on a proposal, be responsible for managing all aspects of proposal creation ensuring required timelines are met
Assist with the creation and application of proposal development tools, evaluation criteria, standardized content and templates
Develop and implement mechanisms for monitoring opportunities through bid sites and other potential avenues
Assist with managing, monitoring and maintaining the proposal database, files, and systems through appropriate information management systems
Keep accurate records on proposals in progress, completed, wins, losses, etc
Have 3 – 5 years Intermediate administrative experience
Have 1 to 3 years of experience in proposal development and ability to work with a variety of organizational stakeholders
A self-motivated team member, who is flexible, demonstrates initiative to go above and beyond the task at hand, effectively multitask and who is capable of handling shifting priorities within a demanding deadline orientated environment
Possess strong computer skills: Proficiency in MS Office including MS Visio and MS Project an asset
Ability to work in a team environment, working towards common goals and objectives

112

Proposal Coordinator Resume Examples & Samples

Coordinate all aspects of the proposal process will include, but will not be limited to the following
Work in partnership with other staff (consulting, contracts, capture, partners HR, etc.), to develop and implement a targeted, detailed strategy for each proposal that enters the proposal process. Ensure the development and production of strong winning proposals
Respond to RFP’s, RFI’s or Sources Sought Information requests as appropriate, coordinating the requisite resources needed for a response and ensuring the right “message” is conveyed
Work with partner companies to participate in proposal preparation and work share activity ensuring high quality results and consistency with company standards
Prepare and maintain the proposal plan and schedule. Develop compliance matrices, assist in writing and editing and ensuring consistency with proposal themes
Participate in presentations, as appropriate, to corporate and management review teams
Create and update proposal templates and maintain a current and historical record of proposals via proposal tracking spreadsheets
Conduct other associated duties as assigned
Experience with delivery of services and solutions to government agencies
Ability to manage multiple entities to get effective proposals completed working in a tight deadline driven environment. Be adaptable as circumstances dictate change and redirection
Ability to drive and lead the process. Possesses the power of persuasion and professionalism working with others who have competing challenges to their time and effort
Strong management, teamwork, and interpersonal skills against difficult due dates and timelines
Ability to understand client needs and objectives through statements of work, and other resources to “read between the lines”
Strong process management, logistical, and planning skills to effectively develop and communicate the plan and status across the team and upwards to management
Strong communication skills to review and edit proposal sections. Ability to adapt historical existing proposal catalog to adapt to the nuances of the existing requirements
Patience and people skills to achieve effective progress, anticipate problems, to keep proposal activities moving forward
Ability to maintain confidentiality and non-disclosure of sensitive information
Ability to take minimal direction and achieve quality results independently consistent with company standards
Work well as part of a team
Perform with a sense of urgency as required
Ability to multi-task, prioritize commitments and manage time effectively
History of ethical performance
Thrive in an environment characterized by problem-solving, tight schedules and working across multiple entities and capture events
02-04 years w/Masters Degree

113

Marketing Proposal Coordinator Resume Examples & Samples

Support marketing team with proposal and presentation preparation assignments, project management coordination and drafting/editing materials for client submissions
Respond to external requests for prequals, qualifications, etc
Facilitate client presentation preparation include slide deck development
Update and maintain marketing infrastructure (e.g. marketing database) by entire proposal team to record relevant project data, employee resumes and knowledge/boiler plate language
Research competitors, markets and sectors by identifying and evaluating characteristics, market share, etc
Copy edit and critically review outgoing materials
Identify opportunities to create and develop new content that fits with our brand and communicates and markets our capabilities within a given space
Maintain a sense of ownership for carrying projects through to completion
2 years of marketing experience in the engineering and construction industry or related industries
Experience with the following software programs: Outlook, Word, Excel, PowerPoint
Highly organized and detail-oriented and excellent multi-tasker
Interpersonal communication skills and ability to work closely with senior managers and executive management
Experience with Adobe Creative Suite and CRM platform a plus
Understanding of graphic design and has an eye for communicating content visually
Interest in Engineering/Construction a plus

114

Proposal Coordinator Resume Examples & Samples

Manage the preparation of all solicitation response content and conformance to document requirements including writing, editing, and proofreading
Assist in Key Issues Analysis (KIA), Strengths Weaknesses, Opportunities, and Threats analysis (SWOT) and the identification of the firm’s differentiators, establishment of win strategies, and development proposal themes, as necessary
Develop and execute submission preparation schedule and assignments; coordinate and attend meetings related to assigned project
Analyze submission for consistency and clarity, compliance with submission requirements, and alignment with proposed solutions and themes
Participate in review sessions with a critical focus on accuracy and consistency
Format submission documents in Adobe InDesign CC and Microsoft Word, edit images for submissions and presentations with Adobe Photoshop CC and ensure high-quality content, compliance, and appearance of submission documents and materials
Produce, assemble, and ship solicitation responses and ensure the on-time delivery of submission documents
Continuously update and maintain files of frequently used material for upcoming projects including project profiles and resumes of key personnel as new information becomes available

115

Marketing Proposal Coordinator Resume Examples & Samples

Manage the entire pursuit process from early strategy through proposal and pursuit interview while upholding the standards set forth in the Brasfield & Gorrie brand manual, and debriefing of efforts and sharing lessons learned with marketing team
Produce proposal deliverable(s) within the allotted time constraints
Create matrix of proposal components from government request for proposal
�Ensure discriminators, themes, concepts of operations, and feature and benefits are interwoven throughout proposal responses
Compile data and write various types of technical proposal responses; develop solutions to problems of unusual complexity that require a high degree of ingenuity and creativity
Perform quality control reviews of all marketing deliverables in assigned division(s) to ensure accuracy of information, readability, and RFP guideline compliance
Write and edit non-technical sections of brochures and proposals
Maintain project and employee information, and photography utilizing Deltek and Open Asset
Successfully navigate, run reports and manage the information in Deltek, SalesForce, and Open Asset
Work with Regional Operations and Business Development on internal projects, award submittals, tradeshows, and special events for assigned division(s)
Inform Corporate Communications on public relations events
Collaborate with department peers about best practices and lessons learned
Seek out opportunities to be on a department working group and contribute time and ideas
Serve as an active member with local SMPS chapter, industry-related organization, or non-profit organization
Champion Brasfield & Gorrie company culture
Minimum of 4-6 years of verifiable Federal government proposal experience with General Services Administration, Department of Defense (USACE, NAVFAC, Air Force), and other Federal government agencies
In depth understanding of Federal requests for proposal process to ensure compliance and responsiveness
Bachelor's degree in Business, Marketing, Communications, or related field required
Extensive familiarity with the Government’s two-phase proposal process and intimate knowledge of the differing submission factors required by each agency
Demonstrated knowledge of FAR regulations and contract delivery methods
Proven ability to manage and communicate a schedule-driven proposal process
Technical writing experience preferred
High proficiency in desktop publishing, presentation and other marketing related software, including Adobe Creative Cloud Suite, Microsoft Office Suite, Deltek, Salesforce, Prezi, OpenAsset and BaseCamp
Skilled in writing, proofreading, and editing, and strong verbal communication
Broad understanding of construction industry
Excellent time management, organization, and teamwork skills
Ability to work calmly under pressure and tight deadlines while producing high quality results
Creative-thinking and problem solving skills and ability to prioritize multiple tasks
*Local and out-of-town travel may be required

116

Proposal Coordinator Resume Examples & Samples

Research, identify and summarize relevant opportunities using multiple sources and tools
Participate in proposal planning, strategy, work sessions, and reviews, and coordinate meetings and other events
Coordinate proposal development in accordance with department procedures, with demonstrated ability to accurately analyze and assess RFP requirements, develop comprehensive Proposal Management Plan, and work collaboratively with team members, subject matter experts, other proposal contributors, and executives throughout the proposal development process
Support initiatives across the company as both an individual contributor and as part of a larger team, completing assignments on time
For assigned solutions, lead proposal initiatives in accordance with department processes and best practices, with a demonstrated ability to identify appropriate content, as well as content gaps, ensuring the timely submission of accurate and compliant responses
Customize existing content to reflect specific client requirements within required timeframes, while identifying requirements for new content
Research proposal responses with internal subject experts and analyze responses to individual requirements to evaluate compliance with RFP requirements and department and company standards
Maintain well-organized electronic documentation of proposal activities
Develop and apply subject matter expertise in assigned product and/or service lines and markets
Excellent time management skills to ensure proposals are developed in accordance with agreed upon schedules
Excellent project management and planning skills
Superior interpersonal skills
Strong organizational skills and ability to work independently
Positive, energetic attitude, and initiative; Strong work ethic
Demonstrated ability to adjust easily to new and changed situations
Exceptional attention to detail in a sometimes fast-paced environment
Ability to excel in a cross-functional team environment
Comfortable working in hands-on, deadline-driven environment
Must possess high degree of professionalism and ability to handle confidential information
Proficient in the use of personal computers, internet and Microsoft Office suite of software including Word, PowerPoint, Excel
Strong ability and experience formatting documents in Microsoft Word, and solid familiarity with Adobe Acrobat, MS Excel, and MS PowerPoint
Bachelor’s degree in English, journalism, communications, or related field preferred
2 – 5 years of experience in proposal management/production management or project management experience

117

Proposal Coordinator Resume Examples & Samples

Documents, publishes and follows-up on action items from proposal meetings
Enters/maintains proposal data in Sales Force
Maintains productive relationships with business areas and associated engineering personnel to ensure efficient proposal

118

Marketing Proposal Coordinator Resume Examples & Samples

Coordinate proposals, statements of qualifications, and letters of interest
Coordinate with graphic designers to produce marketing pieces (multimedia brochures, presentations, proposals, flyers, leave-behinds, agendas, etc.)
Identify and vet potential leads
Help with strategies to pursue new clients and projects
Represent Kimley-Horn at events and conferences

119

Marketing & Proposal Coordinator Resume Examples & Samples

Coordinate with proposal manager and various team members to prepare proposals including formatting, layout, technical writing and proofreading
Respond to external requests for pre-qualifications, qualifications, etc
Assist in creating materials such as project write-ups, case studies, resumes for proposal documents and client presentations
Facilitate client presentation preparation including slide deck development
Research, write, and update information including project descriptions, resumes, and other qualification materials
Meet proposal deadlines by establishing priorities and target dates for information gathering
Read and analyze RFQ/RFP’s and edit proposal content for readability, consistency, clarity and compliance with requirements
Manage strong working relationships with staff to ensure proposal input is accurate, compelling and timely
Interface with technical professionals in the writing, editing, and publication of various types of documents
Work with marketing team to update marketing collateral
Manage electronic proposal files, including network database and SharePoint files, and ensure file closeout procedures are followed
Some domestic US travel may be required occasionally
Bachelor’s Degree in Marketing, Graphic Design, Journalism, or English
3-5 years of working experience, preferably in the architecture, engineering and/or construction industry
Strong organizational and communication skills (written and oral)
A good eye for visualization, layout, and/or graphic design skills to facilitate appealing and effective communication
Proficiency in desktop publishing, presentation and other marketing related software
Experience in Adobe InDesign, Adobe Photoshop, Adobe Illustrator strongly preferred
Strong writing and editing skills (including grammar and punctuation)
Strong communication, leadership and interpersonal skills
Attention to detail and excellent proofreading abilities
Ability to multi-task, be proactive, work independently or in a team setting and establish priorities
Efficiently work under pressure in a dynamic deadline-driven environment
Proficiency in Microsoft Office (including Word, PowerPoint, Excel, Outlook, Adobe Professional and SharePoint)

120

Proposal Coordinator Resume Examples & Samples

Provides strategic vision and production support for marketing and business development efforts for the firm
Works with team to determine pursuit win strategies, identify client gaps, craft sales messages, identify and articulate graphic design requirements, and help assemble pursuit teams
Conducts web-based market research
Performs detailed writing and editing, formatting and layout of marketing documents
Identifies and attends market-specific events, pre-proposal sessions, seminars, and industry networking opportunities
Writes supporting sales materials including project descriptions, resumes, service line overviews, and executive summaries, etc
Manages multiple marketing activities simultaneously in an effective and efficient manner under tight deadlines
Organizes conference participation, exhibit and marketing materials
Manages library of project descriptions, resumes, proposals and marketing materials
B.A. or B.S. in Liberal Arts or equivalent experience required
4-10 years marketing experience (A/E/C industry preferred)
Must have extensive MS Word, PowerPoint and Adobe InDesign experience. Other graphics software and CRM database experience is also desired
Exceptional written and oral communications skills
Effective project management skills, including planning, organization, problem identification and resolution, and resource management skills
Strong interpersonal skills and prior experience leading multi-disciplinary teams
Dewberry is an Equal Opportunity/ Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, gender identity or sexual orientation

121

ETF Proposal Coordinator Resume Examples & Samples

Developing expertise in BlackRock’s ETF products and strategies
Writing customized responses to RFP questions using quantitative and qualitative information about BlackRock’s ETF products
Ensuring RFP responses are complete, accurate and cohesive, delivered in a timely manner
Working closely with subject matter experts across the ETF business to respond to ad-hoc and periodic queries
Managing day to day inquiries from business stakeholders
Managing and updating a proposals database, ensuring content library is robust, current, and in accordance with prospectuses and other disclosure documents
Perform reviews to ensure compliance with regulatory standards, with a focus on U.S. requirements
Oversee disclosure, data, and routine updates to product websites, sales presentations, and marketing materials
Identify areas for improvement in business processes and technology tools
3+ years industry experience
Strong desire to learn about BlackRock’s Exchange Traded Funds offerings
Strong writing and editing skills and interest
Ability to build strong relationships with internal stakeholders across businesses and at all levels
Ability to balance the needs of stakeholders across the organization
Demonstrated organisational, process, and project management skills with ability to manage the team’s priorities to meet deadlines with high quality deliverables
Demonstrate understanding of proposal writing
Ability to work independently and efficiently in a deadline-driven environment
Attention to detail and quality is essential
A motivated individual that demonstrates drive, enthusiasm and innovation
Microsoft Office proficiency and ability to leverage technology to create efficiencies
Strong analytical skills and judgment
Ability to develop and maintain effective working relationships with peers and business partners

122

Proposal Coordinator Resume Examples & Samples

B.S. degree in Marketing or Communications + prior experience working in environmental consulting highly desired
3 to 5 years of experience in proposal development or proposal/ technical writing, top-notch editing skills
Proficiency using MS Word, MS Excel, PowerPoint, and Adobe Acrobat. Experience using graphics software, such as InDesign, a plus
Candidates must work well under pressure, meet strict deadlines and be skilled in communicating and gathering information from many sources

123

Marketing Proposal Coordinator Resume Examples & Samples

Prepare/write engineering proposals, qualifications, letters, reports, presentations, brochures, award submittals, and other communication items
Coordinate other special projects such as conferences, sponsorship opportunities, open houses, and client events
Coordinate meetings with engineering/planning professionals and project teams
Research business opportunities and assist in strategy development
Facilitate interview preparations for project teams; coordinate with graphic designers to produce presentations; and oversee final production of presentation materials
Conduct marketing database queries as well as update and maintain project, employee, and client data in marketing database
Edit/proofread miscellaneous technical letters, reports, and other materials
Candidates must be willing to spend 1+ weeks per month for up to 6 months training in our Dallas office. Travel expenses paid by the firm

124

Marketing & Proposal Coordinator Resume Examples & Samples

Experience with SharePoint and Microsoft Dynamics or other CRM system
Former experience in a similar role
Extensive knowledge of standard English (knowledge of British English is desirable); superior writing and editing skills
Excellent research, analytical, interpersonal, communication, and time management skills
Ability to manage multiple tasks concurrently in a fast-paced environment
Self-motivated, detail-oriented, and well-organized
Demonstrated leadership, creativity, listening, and decision-making skills

125

Proposal Coordinator Resume Examples & Samples

Bachelor’s Degree from an accredited college in a related discipline or equivalent experience/combined education
5 to 7 years of professional experience as a Proposal Analyst/Coordinator or 3 to 5 years of professional experience with a Master’s Degree
Requires excellent organization skills to balance multiple priorities
Requires strong computer skills including SharePoint and MS Office
Must be able to work weekends and evenings, as needed, to support proposal efforts
Ability to travel frequently depending on needs of the business

126

Proposal Coordinator Resume Examples & Samples

Assists Proposal Managers as they plan and build high quality, winning responses to requests for proposals
Responsible for logistics, mechanics, and some administrative aspects of proposal management activities with the goal of guiding smooth, efficient, and effective proposal activities
Works collaboratively with a wide range of personnel, including volume leads, technical and business subject matter experts, authors, graphic artists, and production staff to facilitate efficient and effective proposal development
Builds and improves proposal templates
Supports Proposal Manager with Virtual Proposal Center (VPC) proposal site, user access, artifact population, and backup
Coordinates graphic development with graphic artists and proposal writers
Coordinates services of Production team for Red Teams and final production/delivery
Compiles cost, schedule, and technical elements in the development of proposals in accordance with request for proposal specifications
Researches and analyzes historical data
Coordinates activities and participates in fact-finding meetings
Coordinates reviews with management and customer representatives
Top Secret security clearance is required
High School Diploma is required
Minimum of 6 years of experience serving in a proposal role
Working knowledge of Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint
Ability to flex schedule with proposal team; assignment requires occasional evening and weekend work
Active SCI access is highly desired
Good under pressure; diplomatic and professional when engaging with team members
Ability to multi-task, prioritizing and accomplishing tasks in a timely manner
Team player and ability to adjust to proposal team requests and personality dynamics
Familiarity with Virtual Proposal Center (VPC)

127

Request For Proposal Coordinator Resume Examples & Samples

Bachelor’s degree in Business, Communications or Marketing and/or related field, 5 years’ experience in years project management, writing, technical writing or equivalent combination of education and experience
Ability to develop strong working relationships with multiple departments and groups (including, but not limited to: Member Services, Print Shop, Plan Sales, Health Care Services) to achieve the strongest possible brand impact on customers
Excellent relationship and matrix management skills and the ability to motivate and inspire senior leadership, co-workers and peers
Strong knowledge base in Marketing concepts and strategies. Ability to operate under pressure and meet deadlines
Ability to write in a clear and concise manner and to be able to convey information appropriately for a variety of audiences
Strong consulting, negotiating and influencing skills
Ability to work independently and handle many project simultaneously -- must be able to meet aggressive deadlines
Expertise in the area of project management, reporting, technical writing, questionnaires, interviewing, and surveying
Knowledge of new industry developments, available products, Underwriting and Marketing guidelines
Skills and abilities in proposal and manual design
Skills and abilities in information and data analysis, including account processing, data collection, and verification. Intermediate Excel & MS Access a plus

128

Proposal Coordinator Resume Examples & Samples

Participate in proposal strategy and review meetings. Where several disciplines are involved in a submission, coordinate the information of the various disciplines in such a manner that the submission has a uniform and coherent appearance
1 to 3 years of experience in proposal development or similar environment, and ability to work with a variety of organizational stakeholders
Candidates with previous experience working in Engineering Consulting or Professional Services firms are preferred
Strong English language and writing skills – including attention to detail and ability to proofread and edit material, as well as an aptitude for understanding technical terminology

129

Proposal Coordinator Resume Examples & Samples

Prepare complete 3D piping model conversions, layout and isometric view drawings, and BOM’s (bill-of-materials), and walk-throughs as required
Coordination of projects with work center(s) to ensure project schedule milestones and deliverables are met, including but not limited to
Communication Proficiency
Ethical Conduct
Thoroughness

130

Proposal Coordinator Resume Examples & Samples

Develop the proposal management plan (PMP), schedule, RFP/SOW compliance matrix and requirements-driven outline (with concentration on business volumes)
Develop proposal production and delivery plans that minimize risks and provide realistic completion deadlines (for federal, state and foundation business proposals)
Maintain proposal process discipline, exercising operational control over and managing the PMP, communication plans, schedules, and deadlines
Coordinate with cross-business teams and cost and pricing leads
Coordinate, organize, task and lead the proposal team from kick-off through contract award, to include assigning proposal team roles and responsibilities
Take direction from Proposal Manager to supervise day-to-day proposal production activities, including coordination with and scheduling proposal production and associated resources for final production
Determine items that are behind schedule; identify barriers to progress; and plan and implement effective and efficient problem-solving and corrective action plans
Other tasks as needed
BS/BA degree, preferably in a business discipline required
Must have industry experience in general government contractor business environment, proposal management, and proposal production, or demonstrated experience
Must have experience and/or a thorough understand of base and/or range operations or infrastructure operations/support for the Department of Education/other Government agency
Must have a minimum of 5-7 years’ experience in proposal management/involvement
Must have experience in following standardized proposal development processes and procedures and adapting them to specific pursuit delivery needs
Must have excellent organization skills; ability to establish, manage towards and meet deadlines
Must have strong inter-personal and team leader skills for developing and maintaining productive proposal teams (to include subcontractors/teammates) across multiple support functions, intra-organization cooperation and resources
Must have superior verbal and written communication skills with demonstrated ability to communicate clearly, concisely, and effectively
Must have the strong understanding in use of MS Office software, specifically Excel, Word, and PowerPoint

131

Proposal Coordinator Resume Examples & Samples

Identify bids that align with AIR’s work and mission using a variety of internal and external bid identification/procurement sites and systems
Develop the proposal production and delivery plans, schedule, RFP/SOW compliance matrix and requirements-driven outline (with concentration on business volumes)
Assist Proposal Manager and Proposal Lead with writing section drafts (as appropriate)
Conduct in-depth review and quality control for proposal submission. Ensure proposal content aligns with requirements of RFPs
Oversee production and submission of the final proposal
Bachelor’s degree (Business/Marketing, Public Administration, Social Science, or similar field) and 3+ years of related experience
This position requires strong research and analysis skills; demonstrated initiative, flexibility, and attention to detail; excellent communication (written and verbal) skills; proven technology skills; ability to work independently and in groups effectively; time management skills; and strong interpersonal and organizational skills
Experience using a variety of federal, state/local, international, and/or foundation solicitation sites or tools (e.g., FBO.gov, Grants.gov, client websites, RFPSchoolWatch, FindRFP, GovWin, FoundationSearch, contract vehicle bid distribution lists)
Experience with federal government, state/local government, international, and/or foundation clients; a focus on early childhood, education, health and wellness, or adult learning/workforce-related topics preferred, but not required
Experience in following standardized proposal development processes and procedures and adapting them to specific pursuit delivery needs
Advanced technology skills – Microsoft Office [Word, Excel, PowerPoint, Access], Adobe Acrobat Professional, MS SharePoint
Fast learner with a detail- and process-oriented mindset
Ability to multi-task, prioritize work tasks, and manage competing priorities under deadlines
Demonstrated ability to work independently to problem-solve effectively
Ability and willingness to occasionally work outside of normal business hours (only when necessary to meet a deadline)

132

Proposal Coordinator Resume Examples & Samples

Coordinates the functions and materials necessary to produce multi-volume proposals; The primary publications production functions include proposal development software support, editing, word processing, desktop publishing, graphic arts, and copying
Serves as customer interface and focal point to expedite production cycles and adherence to time sensitive schedules
Provides advice and direction to customers and production personnel about production issues and develops task/time schedules
Analyzes Requests for Proposals (RFPs) to determine proposal publications requirements. Establishes proposal formatting
Coordinates the development and maintenance for a variety of proposal development initiatives, such as the Corporate Capabilities Resume and Past Performance Databases
Provides document control for the Proposal Library
Estimates scope of work to complete proposal tasks with tight time frames and budgetary guidelines
Edits text and graphics for content and grammar and performs research for company proposals
Provides proposal software functional assistance and training to Proposal Center personnel during proposal development activities
Strong project management skills: managing resources and schedules
Ability to translate goals into work assignments
Strong editorial skills
Knowledge about publishing techniques, including the ability to operate PC-based software and hardware and proposal packages
Knowledge of the proposal process
Ability to handle multiple projects simultaneously and adapt to changing priorities and assignments
Ability to work on a team, either in a support function or as a documentation project leader. Willingness to work overtime on short notice

133

Proposal Coordinator Resume Examples & Samples

Some experience within a bidding environment
A minimum of 1 years’ experience in the professional construction industry is preferable
A team player with a 'can do' attitude
Knowledge of the construction industry
Experience of working in a similar environment
Experience of some or all of the following IT packages: MS Word, MS Excel, MS Power Point, MS Publisher, Adobe Acrobat, Adobe InDesign
Ideally APMP masterclass (not essential)
We are the country’s leading provider of revenues and benefits services
We provide access to the latest digital infrastructure and applications, technology-driven solutions, secure networking and expert staff
We can deliver flexible and responsive customer service solutions providing the right channels to fit our clients’ needs and those of their residents
We are a leading provider of property, planning, engineering and regulatory services to local government. Our solutions help to create thriving and sustainable places that people want to work and live

134

Marketing / Proposal Coordinator Resume Examples & Samples

Prepare proposal and marketing materials
Gather, verify, and format information
Ensure accuracy of timely proposals and marketing materials
Maintain marketing files and systems (SalesForce, proposal files, etc.)
Collect and update project profiles for content
Assemble, write, and edit marketing and communications collateral supporting sales, business development, and project pursuit
Maintain marketing files and systems
Assemble information, write, and edit internal Mortenson newsletters
Maintain and manage professional photos of Mortenson team members
Prepare for new team member arrivals
Prepare multiple project, company, and team member award submissions
Assist projects in event planning
Assist in operating group annual meeting planning
Fulfill other duties as assigned
Associate’s or Bachelor’s degree in Marketing, Communications, English, Journalism, or a related field
Minimum three years experience in marketing with proposal experience
Minimum one year of experience in the construction, engineering, or architectural industry preferred
Must be an expert in InDesign
Proficiency in Microsoft Word, Excel, Outlook, and Power Point
Detail orientation and ability to organize and design multiple assignments
Excellent creative, organizational, and multi-tasking skills, with the ability to be flexible as needed
Adaptive, effective communication and interpersonal skills with those of diverse organizational levels and backgrounds
Good graphic sensitivity and judgment
Outstanding writing and editing skills
Strong customer needs focus and orientation, with an energetic and positive attitude
Ability to create systems and processes, and seek out additional responsibilities

135

Senior Proposal Coordinator Resume Examples & Samples

Assist Proposal Manager/Sponsor to create and coordinate proposal management tools for each pursuit, including responsibility matrix defining roles, deadlines and assignments; proposal schedule; compliance matrix; and strategy tools such as SWOT, IFBP; and production matrix
Coordinate the pursuit work plan with Proposal Manager and District’s capture manager, lead estimator, and partners
Participate in strategy and storyboarding sessions and assist incorporating this data into deliverable documents
Assist Proposal Manager/Sponsor in facilitating proposal kick-off meetings, milestone reviews and recovery periods
Assist in developing and maintaining best practices and templates, data platform and style guides
Provide assistance with content writing and editing
Create and brainstorm technical graphics and visual persuasion
Coordinate production process
7+ years of proposal coordinator experience in A/E/C industry with an emphasis on $100+ million qualifications-based/design-build projects
Advanced knowledge and skills in Microsoft Office Suite and Adobe Acrobat
Experience with Adobe Creative Suite including InDesign, Illustrator, and Photoshop
Exceptional attention to detail, organization and active listening skills
Solid communication skills both within KIEPS and with internal clients
Strong interviewing and editing/writing skills
Ability to manage multiple projects to consistently meet high standards and be attentive to quality

136

Proposal Coordinator Resume Examples & Samples

Oversee the full life cycle of document management for both electronic and printed material
Develop and communicate schedules for proposal completion
Develop and distribute appropriate proposal-related documentation including compliance matrices, style guides, outlines, templates, schedules, and presentations
Perform document management, including: complex manipulation of proposal documents (e.g., positioning of text and graphic elements); formatting properties such as the size and style of type, column width, and spacing; performing quality checks for document errors; coordination of graphics workflow; and the use and knowledge of Microsoft Office macros
Lead final production, including detailed planning of publication schedules in collaboration with the Proposal Manager; and logistics planning for proposal delivery
Support color team reviews by scheduling review meetings; document preparation/distribution; assist development of review team information packets; consolidating inputs from review meetings; and support disposition of inputs received
Support proposal meetings, including scheduling and taking notes
Support several projects simultaneously in a deadline-oriented environment
Support non-proposal publications projects; maintain the proposal library (hard copy and electronic); and maintain knowledge base information
Undergraduate degree in marketing, journalism, communications, business or a technical discipline or related field from an accredited university
Minimum 5 years of demonstrated experience supporting (writing, managing, coordinating) proposals in response to federal government RFPs in a fast-paced, deadline-driven environment in engineering, construction and/or logistics industries
Strong editing skills
Demonstrated ability to work independently and under pressure on multiple projects, and complete high quality work against strict and conflicting deadlines; the successful candidate should expect to work overtime on extremely short notice
Excellent time and resource management skills
Demonstrated ability to work in a dynamic environment with constantly shifting priorities
Demonstrated understanding of US Government contracting and proposal processes
Demonstrated proficiency with Microsoft Office applications and SharePoint
An active security clearance is desired

137

Proposal Assistant / Proposal Coordinator Resume Examples & Samples

Support our marketing team in the preparation of business development documents, qualifications materials, and proposals. This involves assisting with research, layout, editing, coordination among team members, and production
Coordinate with managers to maintain marketing and business development materials including databases, schedules, client management documents, and other support materials
Manage and update information in marketing databases
Provide client lead tracking and documentation
Miscellaneous marketing administrative support

138

Proposal Coordinator Resume Examples & Samples

Bachelor's degree in English, Communications, Sciences, Engineering or closely related field
Four years general writing/communication experience
Strong portfolio of writing and editing for both scientific and lay audiences
Ability to understand broad content of proposed research, articulate a compelling project rationale
Excellent time management and organizational skills with the ability to establish timelines and best practices for particular research proposals
Ability to attend to details and meet multiple deadlines in a fast-paced environment
Ability to strategize with teams, function as an integral member of the proposal team
Excellent communication skills with ability to express ideas clearly and effectively
Working knowledge of research sponsor's mission and focus and of all requirements of specific grant competitions
Ability to work flexible hours to meet the needs of the department

139

Proposal Coordinator Resume Examples & Samples

Reviews and Analyzes RFQ/RFP Requirements and coordinate with various team members to prepare compliant qualifications/proposals
Must have a minimum of 3 years prior Proposal / Sales work experience within the Buildings and Infrastructure Engineering / Construction Industry is required
1 year of recent experience using Adobe Creative Suite required as this is a key tool for our role
Bachelor's degree preferably in a business, marketing, communication, technical, or other related to construction management or engineering required
Excellent verbal and written communication skills, including proficiency in grammar, punctuation, spelling, and formatting
An ability to work in a fast-paced environment
Must be organized, able to manage multiple, simultaneous projects, and work under tight deadlines

140

Marketing / Proposal Coordinator Resume Examples & Samples

Proposal / Presentation Development – supports teams in following our company sales and marketing process to respond to multiple concurrent pursuits. Responsibilities include coordinating all elements of pursuits: formatting, proofreading, coordination with graphics, and editing/review to ensure compliance and quality, and efficient and timely production
Marketing Information – manages process to create and maintain well-organized, up-to-date qualifications statements, project descriptions and resumes that reflect firm strengths and client benefits. Provides timely entry of accurate and complete opportunity information and products in company tracking system
Client Development – provides general business development support to facilitate client contact by client service managers, including assembling information packages, organizing client workshops and special events, and maintaining marketing files. Supports maintenance of client mailing list in central database. Work with Client Service Managers to understand and respond to client needs, meetings and events
Business Development– contributes to company marketing process improvements. Provides event planning support for priority conferences. Implements branding initiatives
A professional degree (Communications, English, Journalism or Marketing preferred) with 1-5 years of experience in a related marketing role (experience in engineering, environmental or related field a plus)
A successful proposal / interview coordinator – experience responding to RFPs/RFQs and performing all aspects of production
Highly skilled in persuasive writing and graphic presentation
Ability to identify key issues and patterns from partial/conflicting data
Ability to multi-task, prioritize, and work independently as well as in team environments, often under tight deadline situations
Excellent interpersonal and communications skills with emphasis on superior persuasive writing, presentation and interviewing ability
Proficient Microsoft Outlook, Word, PowerPoint, and Excel
Adobe Suite / InDesign experience preferred

141

Proposal Coordinator Resume Examples & Samples

Search, review, distribute and download bid opportunities province wide through online portals such as Merx, Bidding, RAQS as well as municipal websites
Responsible for tracking all requested bidding opportunities through maintaining team calendar and managing proposal email box including the distribution of addendums
Other duties include updating corporate write ups, resumes, project profiles and other resource materials
1-2 years of hands-on experience required with developing proposals, including editing and formatting preferably for engineering, architectural, scientific, or other consulting firms
Working knowledge of searching for federal, provincial and municipal bid opportunities preferred
Very proficient in Microsoft Office Suite, with strong MS Word skills - Adobe Creative Suite software preferred (InDesign, Photoshop, and Illustrator)
Must be organized, detail-oriented, and be a self-starter
Able to work in a team environment, collaborate on assignments and learn from peers

142

Marketing Proposal Coordinator Resume Examples & Samples

Possesses prior experience preparing management consulting and A/E proposals and interviews for federal, state and local government clients
Works in tandem with business development and operations personnel to implement pursuit win strategies, appropriately incorporate sales messages, and produce professional proposals and oral presentations
Knows how to manage time appropriately. Position involves working overtime as necessary to meet all pursuit deadlines
Complies with our corporate standards to present a consistent appearance and style for all external marketing communications, including project descriptions, qualification packages, presentation graphics, proposals, résumés, leaflets, etc
Writes sales materials including basic project descriptions, résumés, corporate and practice overviews, etc
Conducts web-based market research in support of business development and operations personnel
2-4 years of experience preparing proposals for the A/E/C industry required
BA or BS degree in liberal arts is required. An additional four years of equivalent experience working for an A/E or construction firm may be substituted for a bachelor’s degree
Extensive Adobe InDesign, MS Word, and PowerPoint experience required
Ability to work overtime as required, including some evenings and weekends
Excellent writing skills required
Prior web research experience preferred
Working knowledge of DELTEK Vision and database queries also desired

143

Proposal Coordinator Resume Examples & Samples

Responsible for the proposal development process at Teledyne Imaging Systems (TIS). Takes ownership of the internal process description and updating it when necessary
Lead proposal teams in preparing Request for Proposal (RFP), Request for Information (RFI) and Request for Quote (RFQ) responses that meet RFx requirements, quality standards and overall business strategy
Acts as the primary focal point within TIS for responding to RFIs, RFQs, and RFPs
Develops draft proposal sections in an established template such as introduction, overview, project approach and cover letter by developing and using templates
Develops and establishes consistent company identity through document templates, letterhead and logo usage
Synthesizes proposal materials into final customer ready packages
Supports proposal development with capture managers and/or program managers from capture to award, including the preparation of material to support Bid/No-Bid decisions and final proposal approval
Manage past performance citations, resumes and proposal reuse materials’ libraries
Lead proposal production effort such as desktop publishing formatting, light editing, printing, copying, tab covers, producing binders and electronic media
Develop shared directories for Request for Proposal (RFP), RFQ, and RFI information
Maintain proposal development schedules including issue and review dates, kickoff meetings and due dates
Engage in proposal sections coordination, final formatting, assembly, packaging and delivery
Collaborates with Manufacturing Operations, Engineering, Supplier Management, Pricing and Contracts in the development of proposals
Leads regular proposal status meeting with TIS management and program managers
Ensures that a culture of integrity and compliance is promoted within Teledyne and its customer community
Clearly communicates very complex ideas, in writing and verbally; able to adjust communication to match the recipient
Possess excellent communication/presentation skills and be able to work effectively with diverse personalities and various levels of management
High attention to detail and ability to multitask
Performs work without appreciable management direction and exercises considerable latitude in determining objectives and approaches to assignment
Operates effectively at high levels within an organization
Recognizes the need for cross-boundary efforts and will coordinate when they do not exist
Awareness of competing approaches and able to communicate TIS’s role and to differentiate it from the competition
Displays exemplary ethics and business conduct, and performs work cognizant of safe work practices
Advanced computer proficiency level using Microsoft Office Suite (Word, Excel, & PowerPoint) and MS Project
Has the ability to form and grow personnel into a high performing team
Experience with CRM
B. S. or B. A. in Business or Engineering major
Ten (10) years of experience working for high technology companies in proposal development or proposal operations management

144

Proposal Coordinator Resume Examples & Samples

Client RFP organization (D2)
Permanent proposal file setup and management (D2)
Proposal Client Messages organization, dissemination and tracking
Kickoff/Status Meeting coordination
Meeting minutes and action item list maintenance, distribution and follow-up
Proposal Team Contact distribution list creation and maintenance
Proposal status tracking and distribution
Standard Proposal document creation and development
Proposal Execution Deliverable creation
Kickoff Agenda
Budget
Internal approval (PRB/SPD documents)
Proposal close out and tracking
Support proposal creation

145

Proposal Coordinator Resume Examples & Samples

Maintain the proposal development schedule, configuration control, planning/control/compliance documents, and baseline outline
Provide regular status reports on all proposal activities, as well as guidance and status updates on production matters
Maintain a status record and master file for all text and graphics
Manage and configuration-control the proposal “wall”
Identify and help resolve major writing and production problems early
Assist in preparing meaningful text and graphics
Enforce editorial policies and guidelines specified for the proposal
Manage the file server environment for proposal development
Coordinate and maintain data calls
Create and update templates
Coordinate production services (word processing, graphics, editing, proofreading, reproduction, collation, binding, and delivery) in support of the proposal

146

Proposal Coordinator Resume Examples & Samples

Excellent research, analytical, interpersonal and time management skills
Ability to manage multiple tasks concurrently in a fast-paced, deadline-driven environment with limited supervision
Be proactive and take initiative
Excellent use of professional, interpersonal and diplomacy skills
Diligence in ensuring completion of tasks
Self-motivated, assertive problem-solver with decision-making skills
Effective listener
Detail-oriented with excellent organizational skills
Contributes to a team environment
Personal Computer knowledge
Proficient with Microsoft Office Suite
Excellent keyboard/typing skills
BA/BS degree in Marketing, English, Communications or other business-related field
3+ years of related experience or equivalent combination of education and experience
Proficiency with MS Word, MS Excel, MS PowerPoint, Internet Explorer and CRM (customer relationship databases)

147

Proposal Coordinator Resume Examples & Samples

Bachelor's degree in a related business discipline or the equivalent combination of education, professional training, or work experience; Advanced degree is a plus
3-5 years of related experience in proposal development at a large professional-services firms. Preference for candidates who have held similar roles (e.g., proposal writing, resume writing, editing) or other similar professional-services firms
Good understanding of the proposal (LOPs/ RFPs/ EOIs) process elements of documentation management and proposal production; Shipley training or experience a plus
Deep proficiency in Microsoft Word, Power Point, Excel as well as Adobe Acrobat
Good organizational, verbal, and written communications skills with the ability to prioritize assignments and handle multiple writing and editing assignments

148

Senior Proposal Coordinator Resume Examples & Samples

Write various proposal sections, including executive summaries, project descriptions (qualification summaries), matrices and CVs as required
10+ years of experience in proposal development or similar environment, and ability to work with a variety of organizational stakeholders
Possess strong computer skills: Proficiency in MS Office; Adobe Creative Suite including InDesign and Photoshop is desirable
Flexibility to work overtime to meet project deadlines as required

149

Laboratory Proposal Coordinator Resume Examples & Samples

Overseeing the development of proposal documents, which may include that documents are secure and in keeping with company standards, and guiding team to the final draft
Working with the Proposal Operations Manager to communicate the lab-wide proposal process to relevant lab personnel
Supporting proposal training initiatives for internal, lab-wide audiences
Working with proposal coordinators across the lab
Supporting the development of an improved lab-wide proposal preparation process and related tools. Work with the Proposal Operations Manager to track lab-wide proposal performance metrics and implement continuous improvement practices based upon performance and laboratory objectives
Completing required proposal forms, proposal letter development, and obtaining approvals as required
Supporting proposal teams in developing document outlines based on the solicitation requirements
Coordinating with communications to ensure high-quality proposals and appropriate and interesting graphics
Providing well-organized file management on every proposal
Helping to keep internal proposal team members and external partners on track to meet internal and external deadlines
Incorporating all comments and edits from the proposal team into one final document
Submitting final documents into the required online proposal system
Running status and performance reports
Archiving final documents
Communicating with financial analysts, legal experts, and other stakeholders at NREL that are involved in the proposal process to ensure clear, consistent expectations
Identify necessary information needed from external partners and ensuring that compliant, high-quality information is received as required
Solid understanding of the proposal process, concepts, practices and standards
Expert multi-tasker, able to manage multiple projects and documents at one time
Exhibits an exceptional degree of ingenuity, creativity and resourcefulness
Outstanding interpersonal, teaming and communication skills
Experience in writing and submitting government proposals
Flexibility and willingness to adjust your work schedule to meet proposal deadlines
Proficient in Microsoft Word, Excel, PowerPoint, SharePoint, and Adobe Acrobat required
Excellent proof reading skills
Familiarity with overall laboratory basic science, research and development, and technology
Familiarity with the Shipley proposal process
Experience with Federal Government proposal process and requirements
Grant writing experience
Persuasive writing abilities
Strong presentation document development skills
DOE and/or National Lab experience

150

Proposal Coordinator Resume Examples & Samples

Microsoft Office (Word, Excel, PowerPoint)
Written and Verbal Communication Skills
Commitment to accuracy and quality
Document production experience
Data Coordination

151

Proposal Coordinator Resume Examples & Samples

Coordinate and prepare simple to moderately complex submissions, including GSA SF 300 forms, from the point of decision to client delivery
Provide miscellaneous marketing supportREQUIREMENTS
B.A. in Communications, English, or Journalism, or B.S. in an industry-related field
Three or more years of related experience, preferably marketing, public relations, or journalism/writing
Ability to manage multiple concurrent assignments under deadline and willingness to work overtime when necessary to meet deadlines
Excellent writing and grammatical skills and ability to adapt to an industry-specific style guide
Knowledge of Adobe InDesign and the Microsoft Office Suite, including Word, Outlook, and Excel
A/E experience preferred, but not required

152

Proposal Coordinator Resume Examples & Samples

Coordinate third party documentation
Edit and format technical sections to ensure content is clear and persuasive
Other Administrative tasks as assigned

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Proposal Coordinator Resume Examples & Samples

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