Project Administrator Resume Samples

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A Morissette

Agnes

Morissette

50857 Blanda Flat

Phoenix

+1 (555) 271 8221

50857 Blanda Flat

Phoenix

Phone

p +1 (555) 271 8221

Experience Experience

Dallas, TX

Project Administrator

Dallas, TX

Wilkinson LLC

Dallas, TX

Project Administrator

Work with the Project Manager to maintain projections of staff workload, approve timesheets, track training, and communicate upcoming events
Project Management Office (PMO) coordination and administration assistance for project management team within implementations
Work closely with the Director of Project Management to build annual budget plans and actively participate in developing monthly/quarterly forecasting
Assist with reimbursement process (TBRs) to Chick-fil-A Franchisees; continue to develop and improve upon this process
Identify process improvements to upgrade and improve administration processes and efficient working across the Product Introduction team
Performs administrative functions and provides administrative support to project team and/or executive group in field or office as designated by management
Work with development resources and program managers in order to schedule and prioritize project tasks

present

Houston, TX

Project Administrator

Houston, TX

Wolf-Hilll

present

Houston, TX

Project Administrator

present

Works with Director, PMO and other Program Managers to continuously improve process, systems and develop/refine standard work
Reviews work-in-process and assist project managers with follow up and close out of final finisher work and other end of project details
Manage the accurate and real-time collection of participation data and provide recommendations to improve performance
Perform project filing and assist Project Managers and Group Manager (e.g., coordinate field programs, help with tracking of staff training)
Manage Project Manager’s calendar and proactively assist to manage deadlines and response times
Assist engineering product development teams with set-up and use of electronic visual performance boards
Utilising Project Management software to assist the Programs Manager identify potential project issues and resourcing gaps

Education Education

Bachelor’s Degree in Business Administration

Auburn University

Bachelor’s Degree in Business Administration

Skills Skills

Assist project teams adhere to corporate quality standards and conduct quality assurance/quality control reviews
Strong attention to detail with a proven ability to address business issues in a proactive manner
Highly organised with strong attention to detail
Ability to work under pressure and meet tight deadlines, with good attention to detail and accuracy skills
Strong organizational skills with an attention to detail
Ability to quickly learn and run new software and updated programs
Ability to understand and follow directionsGood time management and organizational skills
A strong understanding of the tendering and bid process is desirable
Excellent written and verbal communication skills, including the ability to write customer proposals and influence outcomes
Detail-oriented with an emphasis on quality of work; and,

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Project Administrator Resume Examples & Samples

Create project documentation such as scope, risk, issues, and plans
Organise meetings and materials including presentations, agenda, minutes of meeting, and executive summaries
Create, track and manage project tasks using ITSM, EURC, WRM, PRIME, TAMS
Create and manage Purchase Orders
Manage the project documentation in SharePoint
Prepare B2P and Business Case documentation
Assist the Project Manager as required
Monitor project progress and highlight possible delays or/and problems to the Project Manager
Perform regular updates as required in Clarity
Co-ordinate with external service providers works as required
University degree holder with no less than 2 years working experience, preferably in technology project management
Hands-on attitude with focus on objectives and results
Knowledge about Project Management Lifecycle and/or IT Infrastructure is highly desirable
Ability to manage multiple complex tasks
Reliable and independent working attitude; and

Project Administrator Resume Examples & Samples

Ensures that the operations of the department are efficient and compliant to the current corporate procedures and policies
Support Project Managers – attending meetings, tracking documents and action items, taking minutes
Assists FS Managers on HR related matters
Completes and submits weekly overtime and monthly on-call payments to Payroll Services through Direct Payroll Input and Payroll Forms
Pre-verifies all Department Expense Claims and maintains a log of numbers
Responsible for regular updates to the Vacation Absence Management Tool for all Department employees. Must record absences from work - vacation, sick days, work from home, training
Records overtime for time off for time worked (TOTW) in Vacation Absence Management Tool, completes a monthly overtime report (TOTW) identifying individuals that have not taken their time with 90 days, and arranges for payment of overtime
Reviews and reconciles monthly Distribution History Reports for Finance Solutions transits
Reconciles Bi-Weekly Unit Payroll Expense Reports. (UPER)
Verifies the monthly DHR report
Audit of assets for Finance Solutions’ transits
Keep up-to-date on Bank policies and procedures
Orders stationery
Department Contact for Building Management
Reviews Telecom billing statements on a monthly basis, recovering costs for personal calls
Manages department moves and coordinates with building management
Stamp and process Manual invoices with appropriate Delegation of Authority (DOA)
Manage Space for Finance IT Group
File records of Statement of Works (SOW) and Key documents
Own and Manage Distribution Lists for Finance IT
Manage a list of Open hires
Problem solving/analytical skills required
Excellent inter-personal skills, and communication skills
In-depth understanding of the Bank’s HR policies and procedures
Working knowledge on Excel, Word, Outlook and PowerPoint
Ability to work in a team environment and work well under pressure

Project Administrator Resume Examples & Samples

Assists in the development of scope definitions and implementation of project schedules. Establishes and maintains a productive working relationship with team members and stakeholders. Follows established project methodology, assists with risk analysis and planning. Provides feedback and recommendation to project management
Provides assistance in the project budget reconciliation process. Monitors and processes actual project billings, project expenditure and project cash flow against the project budget and forecast. Analyzes budget variations and assists in determining causes
Assists in documenting results of project activities and product performance in accordance with agreed quality acceptance criteria and the quality management plan. Participates in reviewing and recording project progress, issues and outcomes to assist in the assessment of the effectiveness of quality management on an ongoing basis. Applies quality policies and procedures. Contributes to continuous improvement process
Contributes to communications planning. Conduct information management activities and communicate project information. Applies Change Management methodology as appropriate

Project Administrator Resume Examples & Samples

Responsible for the development of project business case, charter, plan and execution approach
Define tasks, milestones, budgets and measures of success
Identify and engage cross-impacted technology and infrastructure teams
Manage the project estimating activity for business cases and funding
Partner with Program management, Application Development, Business Analysts and Quality Assurance testing teams to staff projects
Communicate project plans/roadmaps and approach to gain sign-off from business and IT leadership
Monitor project on an ongoing basis by tracking the project budget, evaluate progress and quality of tasks and deliverables, manage issue resolution and risk mitigation as necessary
Minimum of 2 years work experience or combined business/IT and project coordination experience. Experience with projects in multiple technologies, functions and industries (e.g. transaction management, risk management, etc.)
Knowledge and expertise in project management tools such as Microsoft Project, Project Workbench, PMI, and Clarity
Experience managing geographically distributed and culturally diverse work groups with strong team management, leadership and coaching skills
Experience driving and resolving issues and managing risk to meet overall project goals and objectives
Comfortable speaking and presenting to management
Lean Agile experience a plus

Project Administrator Resume Examples & Samples

Research, negotiation, selection and management of 3rd party vendors and vendor contracts associated with Events
Create, maintain, and communicate project plans and timelines for Retail Events, ensuring deadlines are met
Create event briefings, recaps and presentations, ensuring effective measures are in place to support project evaluation. This will include data collection, precise reporting, and timely delivery
Support event preparation by engaging in site-selection, coordinating temporary employees, communicating schedules and performance feedback to selected agencies
On-site event management, including personnel management of 3rd party temporary employees, event facilities, catering selection/meals, security, and work schedules
Administrative support including coordination of travel for events, payroll reclassifications, monitoring and controlling event budgets, invoice processing, etc
Partner with Retail Events Manager to assist with future event opportunities and research
Create and maintain process and procedural manual for Events team, ensuring it is current and relevant at all times
Additional Events projects as assigned
Strong project management skills, with the ability to handle multiple projects with conflicting deadlines
Strong team player with proven ability to work cross-functionally to achieve goals and objectives
Ability to communicate effectively at all levels within the organization including senior management meetings
Ability to be self-directed, with little direction or supervision, while working under and meeting tight deadlines
Detailed oriented, with strong organization and planning skills
Ability to effectively lead discussions in small and large groups
Ability to influence others to build consensus with internal and external partners
Ability to understand and use data to make decisions and influence outcomes
Advanced MS Office skills, specifically Power Point
Strong interpersonal, communication, project/time management, and presentation skills
Ability to travel domestically 10-20% of the time
Must be able to occasionally work non-traditional hours (night/weekends)
Physical expectations, i.e. heavy lifting of up to 50 pounds, moving, packing boxes, and general manual labor required
Experience managing and creating MS Access databases preferred
Bachelor's degree (B. A.) from four-year college or university
A minimum of three years related experience, with one of these years in project or event management experience
Equivalent combination of education and experience may be substituted
Experience supporting a Retail environment or Retail Events preferred

Project Administrator Resume Examples & Samples

Experienced in client communications
Demonstrated self-starter
Ability to juggle multiple workstreams
Savvy internet researcher

Project Administrator Resume Examples & Samples

Have experience working in project teams
Be familiar with working in online systems and be able to learn new systems and processes
Have knowledge of Microsoft Office
Must have strong issue resolution / problem management skills with ability to intuitively determine the most effective escalation path
Excellent interpersonal, verbal and written communications skills necessary for various audiences including executive management
Experience and working knowledge of Technology Infrastructure systems and solutions
Ability to anticipate problems and analyze ways to mitigate the risk
Excellent Oral and Written communicator
Good conflict resolution skills
Timely escalation of critical and/or complex issues as required
Good planning skills, ability to plan multiple team workload and priorities and ability to deliver to agreed schedules
Drive to succeed and grow within the Global Project Services organization

Project Administrator Resume Examples & Samples

Develops and manages the UCCF Training contract budget and accounting records, and daily monitors all related expenditures thereof
Assists the UCCF Director of Training with monitoring the attendance of UCCF staff under her direct and technical supervision
Assists the UCCF Director of Training with managing Training data essential to the Quality Management Program and Plan including Quality Assurance and Quality Improvement processes to ensure that requested training services are provided at a consistently high level of service throughout the term of the Contract
Organizes and manages day-to-day business as well as facility maintenance at the UCCF/USC Center’s Washington site, and manages its transition to any subsequent site
Develops and oversees the management of the UCCF Field and CalSWEC-PCW contract budgets and accounting records, and weekly monitors all related expenditures thereof
Reconciles the status of both field budgets and the UCCF/USC training budget on a monthly basis against the Accounts Status Report (ASR) generated by the university’s Accounting Department during the first week of each month, ensuring that all CCW expenditures comply with guidelines and regulations of the university as well as the contract sponsors. Expenditures include personnel salaries and wages, UCCF deliverables, UCCF student recipients’ stipends, materials and supplies, travel expenses, and off-site training expenditures
Reconciles transactions paid by USC-provided Citibank Visa Procurement and Corporate Travel Plus Cards against the Citibank monthly statements. Procurement Card (PCard) transaction reconciliations are done via Online USC Kuali System under the Action List tab. Receipts are scanned and attached to the Kuali statement. The completed Kuali statement is then automatically submitted to the USC/UCCF Training Director for approval and gets automatically submitted to the USC Accounting Office for application of proper charges to the appropriate project account number. All Corporate Travel Plus Card transactions are processed using the Kuali system as well, under eDoc DVQE category. Original receipts and Citibank statement are attached to the eDoc Report, submitted, and automatically forwarded to the CCW Director/ CCW Director of Training for approval. Disbursement Control Office processes all eDoc request for payments/reimbursements
Reviews invoices generated by the Sponsored Project Accounting prior to submission for payment to UCLA/UCCF Central Office for UCCF Training Grant and UCB CalSWEC Central Office for CalSWEC-PCW Training Grant. The monthly invoice is generated after ASR reconciliation, A copy of the monthly invoice is submitted to the USC/CCW-UCCF Training Director that serves as a monthly update of UCCF overall budget status
Oversees payments of USC faculty who provide part-time training and are sponsored by UCCF/USC, based on the scheduled training presentations. This is done on the first week of each month by sending a Department Payroll Authorization (DPA) to the USC School of Social Work’s payroll staff. Oversees payment for non-USC faculty as directed by the UCCF Training Director
Generates annual allocation for personnel salaries and wages paid under the CalSWEC-PCW and UCCF/USC contracts with advice and guidance from the Principal Investigator (or designee) and USC/UCCF Training Director respectively
Generates budget analysis and projection for the forthcoming fiscal year for both CalSWEC-PCW and UCCF/USC contracts, with advice and guidance from the Principal Investigator (or designee) and USC/UCCF Training Director
Coordinates and processes documentation and any contract amendments regarding the yearly renewal of property lease with the USC Real Estate Department
Processes purchasing transaction documents for various USC vendors using the online Kuali eMarket processing, and monitors the timely payment of invoices as well
Processes reimbursement requests from USC/UCCF staff and oversees reimbursement requests under the CalSWEC contract by SOWK staff and faculty and CalSWEC PCW students, using the online Kuali DVQE processing
Coordinates travel arrangements for the UCCF/USC Training Director and oversees travel expenditures by CalSWEC and other UCCF/USC staff/faculty as well as student recipients of CalSWEC-PCW Stipend Program with Carslon Wagonlit Travel Services and various hotel establishments
Supervises payback accounts of present and former CalSWEC-PCW student recipients who are in default of their Title IV-E MSW Stipend Program contract. Notification letters are sent to the said students every six-month stating their outstanding balances. Monthly payments from these students are deposited using the USC Online Kuali Cashiering processing, Received checks, together with the Cash Receipt, and placed in an envelope and sealed, are hand-carried to the Cashier’s Office at USC UPC. The total amount collected is credited back to the CalSWEC-PCW active account and is reflected on the monthly ASR
Oversees the USC CalSWEC-PCW administrative assistant responsible for tracking past, present, and future students who were/are/will-be recipients of the Title IV-E CalSWEC-PCW Program
Oversees the entry of the UCLA/UCCF and CalSWEC-PCW student recipients’ stipends, done prior to Fall and Spring semesters, using the online Student Information System (SIS) by entering each and every recipient’s stipends
Serves as the UCCF/USC Center’s information resource and notifies and updates the UCCF Executive Director, the USC/UCCF Training Director and other USC staff regarding latest University policies and procedures. Attendance at meetings, conferences, forums and classes are the resources for updates
Assists UCCF/USC exempt employees and part-time lecturers regarding quarterly online E-certifications, ensuring accuracy of distribution of time effort spent on a project or program
Acts as liaison with other university representatives concerning USC/UCCF and CalSWEC-PCW contracts, USC Department of Contracts and Grants (DCG), on- and off-campus vendors and sponsor agency representatives, in ensuring that all inquiries, problems and information are answered, solved and gathered respectively, in an efficient manner. Interaction with DCG includes attendance in DCG-sponsored Research Administrators forums and classes
Interacts with various inter-campus university offices during the months of May and June regarding: (i) requests for new account numbers for both UCLA/UCCF and CalSWEC-PCW contracts from DCG; (ii) advanced funding for CalSWEC-PCW from the Dean of SOWK; (iii) notification of new account numbers to be used for telephone usage and equipment, networking and cell phone charges (Telecommunications Division and Information Service Department) and equipment storage (Materials Management office); (iv) requests for sub-commitments for stipend and tuition remission purposes to SOWK Budget Analyst; and (v) notification of new account number information updates/re-application for access to Student Information System (SIS) office, which in turn, is submitted to the USC Financial Aid office for verification after SIS approval
Complies with the SIS requirement for a yearly Family Educational Rights and Privacy Act (FERPA) online training before approval of re-application of access to the SIS
Occasionally assists staff in preparation of training materials and room configuration for the UCCF sponsored classes. Occasionally assists trainees on the use of tablets assigned to them during the training and completing evaluations on Survey Monkey
Assists with creating class offerings on courses offered by UCCF, and assists with supervising staff who add learners to the class, enter attendance and give participants/learners their earned credit hours, and close the offering. These are all done using the LA County’s online SABA program
Performs other related duties as assigned or requested. The University reserves the right to add or change duties at any time

Project Administrator Resume Examples & Samples

Tracks the statuses of outstanding change orders for all projects
Ensures all project forecasting is complete for all projects by the due date
Attends the following meetings: kick-off, project planning, installation kick-off and closure
Assists with change orders
Develop and maintain a record management system for all project documentation
Coordinate project meetings and schedules and take meeting minutes as necessary
Responsible to gather information that is necessary to effectively manage a project
Basic knowledge in Project management

Project Administrator Resume Examples & Samples

Assists a principal investigator with formulating research objectives. Administers planning, organization and scheduling activities to meet objectives
Develops and implements operating policies, procedures and systems to support planned operations. Ensures these are well-documented and communicated to project personnel and/or other parties
Contributes to the design of research protocols. Evaluates, recommends and implements procedures for data acquisition, management and quality control. Evaluates and recommends statistical methods for data analysis and monitors and interprets results of analysis. Prepares technical reports and papers on study plans, progress and results of research activities
Develops and administers project budgets. Authorizes expenditures and monitors account reconciliation and status to ensure compliance with fiscal guidelines and regulations. Prepares the preparation of financial reports as required. Administers ongoing purchasing activities
Identifies funding sources and opportunities. Authors technical proposals and/or works with researchers to develop project proposals. Interfaces with funding agencies to exchange information regarding project status and to build and maintain rapport to enhance opportunities for additional funding
Coordinates and/or links project operations with other administrative and research functions on and off campus. Serves as a key resource for project information and resolves problems or questions referred by internal and external sources
Stays informed of developments in the field. Reads pertinent literature, attends meeting and participates in professional associations as appropriate. Establishes an active network of professional contacts. Remains informed of the current status of completed and ongoing research in related areas
Provides leadership and guidance to staff, student workers, volunteers, graduate students, outside consultants, and/or other constituencies, as assigned

Project Administrator Resume Examples & Samples

Perform QA Reviews during the Solution Design and Delivery Phase (PBA, CBR) for ITS
Perform ASEAN QA Compliance Test monthly as requested by ASEAN QA
Work with Engagement Team, Technical Assessor and Delivery Assessor during
At least 3 years experience in Project quality assurance review for solution design and delivery phase for contract
At least 3 years experience in Perform quality assurance compliance test
At least 3 years experience in Wokrking collaboratively in a team with international exposure

Project Administrator Resume Examples & Samples

Support the Program Delivery Framework and ensure compliance with Aduit requirements as well as tollgates, and artifacts required by the various stages of the Project Lifecycle
Ensuring the tasks are being completed on time and to specification
Ensuring tasks are being completed in the correct sequential order
Working with Workstream manager to ensure tasks are cross impact tasks are closed in a timely manner
Recognize areas for internal improvement and developing plans for implementing them
He/she must make sure all the measures comply with company standards and procedures
3-5 years IT Project Management experience
Experience with projects in multiple technologies, functions
Strong analytic skills
Candidate must be comfortable working with technical resources and communicating technical concepts
Must take ownership of technical issues and drive to resolution
Should be familiar with MS Project, Excel, PowerPoint, Outlook, Clarity, WRM and other office automation tools
Bachelor's degree in technology related area preferred
Strong technical capability
Proficient in Microsoft Office Suite and familiarity with Microsoft Project is preferred
Familiarity with Cybersecurity & information security technology is preferred

Project Administrator Resume Examples & Samples

Minimum 6 months cash-handling experience is required, unless post-high school degree program is completed or currently being pursued
Ability to work well in a team environment to service customers
Ability to follow procedures
Strong listening and verbal communication skills
High school degree, GED or foreign equivalent required
Ability to work branch hours, including weekends and some evenings

Project Administrator Resume Examples & Samples

Proficient in the use of MS Packages including Word, Excel and Powerpoint
Possess excellent organisational skills and excellent telephone manner
Organised, methodical and thorough
Clear and concise communicator both spoken and written

Project Administrator Resume Examples & Samples

Coordinate the concurrent development of many products simultaneously
Facilitate communication and addresses roadblocks that arise during the detailed design/specification development/prototyping/testing and industrialization phases of new style introductions
Act as a common link for product to Design and the Business
Manage development timeline expectations
Assist or lead in the development of calculated pre-cost and quick cost to be used as a target for negotiating vendor pricing
Participate and provide technical insight at the conception stage of development where technical parameters are being defined and initial concept design work is beginning
Initiate and manage requests for testing as necessary. Facilitate the process to meet requested deadlines
Support initiatives to reduce time to market, improve product quality and reduce prototyping costs
Identify and implement cost savings opportunities
Partner with manufacturing / quality to identify cause & lay out corrective action plans to address development related production issues in a timely manner
Enter data including technical information (color/packaging etc.) into development specifications
Coordinate/manage the publication of product definition data, including product specifications
Route product specifications to distribution list once approved
Provide follow-up to ensure the timely progression and completion of all projects
Document and distribute meeting notes and project updates
Gather relevant/required data from functional areas outside of Product Development such as Marketing/ Merchandising/ Purchasing/ Distribution/ Legal/ Manufacturing/ Sourcing and Planning
Work at the discretion of the Project Manager in the timely execution of project plans
BA/BS degree required, preferably in Business or Apparel/Textiles. In lieu of degree 3 to 5 years relevant work experience
1 to 3 years of relevant experience
PC experience (Lotus Notes/Excel/Word/Power Point) a must
Experience with project planning, organization & execution required
Exposure to apparel operational processes/ product cost and interfacing systems preferred
Superior organizational, communication, consensus building and sense of task urgency skills required. Ability to think strategically and perform responsibilities with minimal supervision preferred. Professional demeanor and strong interpersonal skills a must
Bilingual a plus

Project Administrator Resume Examples & Samples

Coordinate regional training schedule for partner institutions
Coordinate activities and provide resources to partners, including I-Corps Sites
Conduct training programs for university researchers internally and at partner institutions
Coordinate vendors for training programs
Manage the accurate and real-time collection of participation data and provide recommendations to improve performance
Communicate project progress and results to sponsors and stakeholders, including development of collateral materials, presentations, and related materials
Recruit and develop university teams, and support their efforts in funding commercialization activities with public or private funds
Coordinate integration of the business community in university programs
Support university relationships with public stakeholders, including state and national funding agencies, to attract and enhance funded activities

Project Administrator Resume Examples & Samples

Purchase/maintain/distribute fabric color standards as necessary
Enter data including technical information (color / packaging etc.) into development specifications
Superior organizational, communication, consensus building and sense of task urgency skills required
Ability to think strategically and perform responsibilities with minimal supervision preferred
Professional demeanor and strong interpersonal skills a must

Project Administrator Resume Examples & Samples

Supporting management with strategic decision-making
Working closely with accountants, solicitors, banks, property companies etc in delivering high quality information, promoting best practice and interpreting specific financial documentation
Stakeholder coordination and documentation administration for senior management client proposals
Managing Client expectations

Project Administrator Resume Examples & Samples

Assist and take ownership in construction project administration and documentation functions including: preparing bid documents, subcontractor tracking, purchase order project correspondence, meeting minutes, reports, invoicing, documentation QC
Verify proper insurance for subcontractors and vendors
Development and production of O&M manuals
Filing, assisting with rebate applications and archiving project documents
Reproduce project and design documents and assisting with various administration needs of Project Managers
Communicate and coordinate among project management staff in various locations throughout the Northeast

Project Administrator Resume Examples & Samples

Management of Property portfolio
Dealing with clients and managing expectations
Preparation of detailed and analytical reports
Work closely with Project Leaders and assist with strategic decision-making

Project Administrator Resume Examples & Samples

Creates, maintains and close the Contract Folder
Ensures projects are registered in applications to allow labor claiming and revenue booking
Registers external suppliers’ orders for accounts payable and triggers supplier invoices payment
Tracks, monitors and reports project financial status frequently to responsible management
Initiates corrective actions, where actual deviate from plan
Updates cost and revenue accordingly
Upon customer acceptance of solution deliverables ensures that the Contract Folder is updated and billing data is captured
Performs final billing and invoicing reconciliation, closes contract in BMS and ensures settlement of all IBM accounts
Utilize foreign language skills while engaging and cultivating relationships with Sellers, Business Partners and a variety of IBM functions
MS Office tools (Word, Excel, PowerPoint)
Business / Management / Social Sciences / Other
At least 1 year experience Desired knowledge and skills
Ability to work in a multi-lingual / multi-cultural environment
Understanding the implications of different pricing options / methods
Ability to follow Business Controls and maintain bid audit trail
Applying basic teaming skills to work within teams
Ability to solve basic problems within own work group and provide an innovative approach to achieve own work group objectives
Detail orientation with the ability to multi-task
Ability to prioritize work in a fast-spaced environment and work under time constraints
Willingness to work flexibly, as the role involves occasional shifts and overtime toward quarter-end
Experience and/or studies in finance is preferred

Project Administrator Resume Examples & Samples

Act as a communication channel for ongoing project management status, issues and setting business expectations
This role will involve wide variety of duties. General data collection to supporting new location builds
Manage Server Decommissions (previous through EURC, now done through PRIME)
See a decommission through from start to finish with no PM involvement
Assist in PRIME functions performed by PM
See each PO all the way through with no PM involvement
Manage and edit SharePoint sites
Maintain PM Wiki
Have editor access for emergency purposes (when a PM is unavailable due to sickness or travel)
Prime Forecasting
Work with relevant capacity teams in the data centre and storage teams to enter correct number of footprints for each service
Use patterns and engineered solutions to enter forecasts into respective PRIME program
Support other project managers in achieving project deliverable

Project Administrator Resume Examples & Samples

Precision, accuracy
Flexibility, as the position may require occasional work in shifts and overtime in quarter-ends
Shared Service Center experience in O2C (order to cash) post-sales or billing/invoicing functions
Fluent French
Dutch: Fluent

Project Administrator Resume Examples & Samples

Coordinating the on-boarding of SOW consultants; including,
Liaising with external and internal parties to facilitate a smooth process (IT, HR, Legal, Business Management and external consultancies)
Coordinating hardware and software requirements for new starters
Processing expense reimbursement and cost centre invoicing
Contractor management; including, monitoring and processing consultant
Extensions/departures regular portfolio
Financial and status reporting
Regular portfolio and status reporting
Assisting with PBO timesheet processing
Ad hoc support for the broader technology and business teams
Experience in a project coordination role
A great deal of initiative and the ability to work independently as well as part of a team
Strong attention to detail, effective time management and multi tasking skills
A professional, flexible and positive attitude
Intermediate skills in MS Outlook, Word, Excel, and PowerPoint

Project Administrator Resume Examples & Samples

Registers external supplier’s orders for accounts payable and triggers supplier invoices payment
Ensures that the Contract Folder is updated and billing data is captured, upon customer acceptance of solution deliverables
Performs final billing and invoicing reconciliation, closes contract in BMS, and ensures settlement of all IBM accounts
Utilizes foreign language skills while engaging and cultivating relationships with Sellers, Business Partners and a variety of IBM functions

Project Administrator Resume Examples & Samples

Ensures projects are registered in applications to allow labour claiming and revenue booking
Registers external suppliers orders for accounts payable and triggers supplier invoices payment
Tracks, monitors and reports project financial status frequently to responsible management. Initiates corrective actions, where actual deviate from plan. Updates cost and revenue accordingly

Project Administrator Resume Examples & Samples

Capturing data from clients, from multiple channels (online and paper)
Algorithmically determining, from the captured data, the clients’ appetite for risk and their understanding of different investment products
Calculating the risk the different products clients may invest in
Pre-trade checks to ensure all trades made for a client are suitable
Post-trade checks to evaluate various aspects of each clients overall portfolio
MIS, enabling reporting to internal compliance and external regulatory bodies
Financials
Strong literacy and numeracy skills
Excellent skills with Microsoft Excel and Microsoft Powerpoint
Ability to work with limited supervision and to prioritise workload
Experience of PMO-related activities (reporting, planning, tracking)

Project Administrator Resume Examples & Samples

Organizational & communication skills
Advanced English
French: nice to have

Project Administrator Resume Examples & Samples

Responsible for Integrating Applications, Databases and Platforms and conduct control checks to ensure end to end data integrity
Ensures integration onboarding requests are initiated, processed timely and accurately
Prepare Integration package, initiate calls/meetings and manage the lifecycle of the process
Work with a team of integration project administrators, partners and report to managers in a global team environment
Gather operational metrics and update progress in trackers
Input and upload response results among various in-house tools
Identify ways to increase efficiencies of processes
Perform gap analysis for Application Integration, Database Integration and Platform Integration
Document and update related procedures in SharePoint environment
Access Integration failure monitoring and remediation
Act as the liaison between the Application Developers, Database Administrators, Business Units, various technology and support teams
Partner and coordinate with Information Owners, Technology Control Officers and Application Support teams and I&AM Controls and Governance to improve access controls
Work closely with business partners to identify process improvements and leverage technology to automate and streamline existing processes
Bachelor’s Degree in Business, Engineering in Information Technology related field or equivalent experience in the Identity and Access Management field
Must have experience with two or more of the following systems: IDCert, ARMS, RSAM, IO SID, DB Portal, TAMS, Peregrine and EURC
Project Management experience including solid knowledge of Identity and Access Management controls, principles, methods, SOX/SSAE16 and regulatory related obligations preferred
Solid understanding of the global banking business and operations
Solid knowledge of IT risk management frameworks/concepts preferred
Self-motivated with excellent analytical, communication and problem-solving skills with ability to independently develop solutions to complex analytical/data-driven problems
Ability to facilitate meetings among stakeholders with diverse and sometimes conflicting points of view, including strong negotiation skills and developing strong client relationships
Highly proficient in MS Office Suite (Excel, Word, Project, PowerPoint, Access, SharePoint and Visio)
Working knowledge of SQL/Oracle queries is a plus

Project Administrator Resume Examples & Samples

Request for Maximo Changes Approvals,
Change Duplication,
CMRM template modification,
Change creation from CMRM template
Work Hours plan control
SCOAD changes for Carrefour
Validate that all inputs files are attached and corrects
Validate that Change is aligned to change Mgt ITIL V3 rules
Validate the Schedule date and the task dependency
Complete asset management information for the MW. Request MW information from builder
Follow MW Build change assessment and approval in the Lead time
Anticipate change reschedule and negotiate mitigation with requestor
Is a facilitator for Requestor/builder questions regarding Build and SAD processes
Coordinate Technical team actions and report issue to PM (resources availability issue, task misunderstanding )
Ensure that task are performed in the Lead time
Ensure output / feedback requested are performed into the change by actors
Has a High Level technical vision on MiddleWare Build
Has a good knowledge of MW build and SA&D process
Perform Change Build report
Perform report for changes not approved in the Lead time - Maintain Build change K
3-5 years of Project Management experience

Project Administrator Resume Examples & Samples

Manages data collection and presentation development at the direction of the VP of Retail and department heads to assist with various regional and global DTC projects
Ensure effective measures are in place to support project evaluation
Prepare and initiate implementation of regional projects, process improvements, new tools and best-practice sharing
Identifies, analyzes and supports implementation of process improvements that support adidas-Group Retail initiatives
Prepares financial invoices, note taking, office organization, and other administrative functions required by the Project Management Office
Ability to communicate effectively at all levels within the organization including in Sr. Management meetings, lead training and other broad communication activities
Strong writing, communication, project/time management, and presentation skills
Ability to manage and participate in complex global and regional projects as assigned
Advanced MS Office skills, especially PowerPoint
Ability to work independently under little guidance on several projects simultaneously
Ability to be self-directed while working under tight deadlines
Ability to accept and meet critical deadlines with good planning and organization skills
Bachelor's degree and a minimum 3-5 years of related experience and/or training; or equivalent combination of education and experience

Project Administrator Resume Examples & Samples

2+ years working in Project Administration or Events Management. Specific PMO experience preferred
Experience of working in pressured environment and to tight deadlines
Advanced working knowledge of MS office, especially PowerPoint, Word & Excel
Spanish and English speaker required
Ability to communicate at all levels of the organisation and to react quickly in a fast moving environment

Project Administrator Resume Examples & Samples

5 years of Accounts Payable experience
Ability to comprehend architectural plans and AIA contract documents
Familiar with MS Excel (advance level using formulas), Word, PowerPoint and Outlook
Experience working in a construction firm or demonstrates knowledge in construction

Project Administrator Resume Examples & Samples

Responsible for Integrating Applications, Databases and Platforms to firm wide approved certification and/or request tools and conduct control checks to ensure end to end data integrity
Bachelor’s Degree in Engineering OR business/information technology related field or equivalent experience in the Identity and Access Management field
Must have experience with two or more of the following systems: IDCert, ARMS, RSAM, IBID RMT, EURC, IO SID, DB Portal, TAMS, Peregrine

Project Administrator Resume Examples & Samples

Ensure operational and engineering practices are in compliance with relevant risk standards, policies and regulations to maintain an effective control environment
Interface with various internal groups including Operations, Compliance, Risk Managers, Line of Business contacts, internal/external audit and Legal as necessary
The Analyst will partner with the Technology / support teams to find the best and most optimal method to deliver strategic Initiatives for Identity and access management & controls programs
Recommends controls by identifying problems, writing improved procedures
Monitors project progress by tracking activity, resolving problems, publishing progress reports, recommending actions
Prepares technical reports by collecting, analyzing, and summarizing information and trends
Perform revocations for applicable entities and perform reconciliation activities to support the same
1 to 4 years experience in access administration, security administration, or similar field
Working knowledge of SOX and SSAE requirements
Experience working with Identity and Access Management tools and processes
Excellent verbal, interpersonal and written communication skills and the ability to communicate with any level of management
Background in Financial Services Industry
Ability to multi-task, work well under pressure with commitment to deliver under tight deadlines

Project Administrator Resume Examples & Samples

At least 1 year experience in Finance/Accounting/Operations
At least 1 year experience in MS Office skills (especially Excel)
At least 1 year experience in Project Management tools and methodology

Project Administrator Resume Examples & Samples

Provide day-to-day admin and logistics support to the project team
Act as Speaker liaison
Coordinate event audio-visual requirements
Collect speaker collateral and presentation materials
Schedule briefing calls
Take meeting minutes and distribute to team
Update websites
Provide onsite support to the team
Process invoices and responsible for gathering billing evidence
Coordinate flights and accommodation as required
Update project documents
Experience in prioritising tasks effectively whilst working on several projects simultaneously
Strong communications skills – spoken and written
Collaborative approach
Good IT skills – PC literate (MS Office), Excel, ability to use database etc
First degree preferred
Knowledge of Arabic language would be advantageous

Project Administrator Resume Examples & Samples

6-8 Years of Experience in F&A
Experience in Project Management tools and techniques
Advanced MS Excel and Powerpoint skills
Demonstrate analytical and problem solving skills

Project Administrator Resume Examples & Samples

Own and operate the on-boarding process for new resources joining the Transformation Program and the off-boarding process for those leaving the program
Work with IBM to ensure sufficient equipment is available to support forecast resources
Manage relationship with Transformation Resource Manager regarding resource requests and linkage to on/off boarding
Reviewing Transformation resource compliance with NAB mandatory training; running reports, following up outstanding compliance
Maintain list of resources who have signed an NDA for reporting purposes and produce weekly report for stakeholders
Schedule and manage logistics of meetings including capture and issue minutes, track status and manage actions as required
Well-developed interpersonal skills to effectively liaise with senior stakeholders, TMO Lead, TMO Resource Manager and TMO team
Strong attention to detail and data integrity
Ability to plan own work and work autonomously
Skilled and confident communicator
Resource management experience within a project environment is desirable

Project Administrator Resume Examples & Samples

Testers
Business Analysts
Developers
Architects
Client Representatives
Management Team
Infrastructure support team members
Project Office or Project Management experience in Software Development LifeCycle projects (requirements, design, development, testing)
Proven strong communication skills (written, oral and presentation) and ability to work independently and within teams
Demonstrated Time management skills
Exposure to the Wealth Management Business
MS project

Project Administrator Resume Examples & Samples

Management of Change Requests related to 6 Broadcast and Media Services Programs within a Central Log / Data Tracker
Organize the Change requests approvals meetings (agendas, meeting invites, minutes, offline approvals, document management)
Use the tollgate meetings and documentation to further populate the data trackers
Coordinate & liaise with the Program Managers to ensure the tracker data that cannot be populated through the Requirements Management Process or Tollgates Process is up to date
Run and coordinate the Program Performance reports related to Change Requests
Support the Change Request Process with analysis and continuous improvement
Responsibilities in scope would increase depending on the Change Request flow progress
Excellent MS Excel, PowerPoint, Word skills
Multi task ability, ability to work on different streams simultaneously
Experience with document management tools ( Eridoc / MS Share Point (Ericoll))
Ability to work independently and be self-driven
Flexible and service minded & business oriented

Project Administrator Resume Examples & Samples

Obtain the BOM file information from SDC and coordinate review & approval with PM
Obtain Material & Subcontract P‐Req requirement dates & ship to info from the PM
Coordinate the BOM review & approval with PM
Create Material P‐Requisitions and Subcontract P‐Requisitions
Processing returns and cost transfers
Material returns from completed projects
Provide delivery information to customer upon request
Maintain an accurate Plan‐0 cost plan for each assigned project based on the PM’s monthly forecasted cost at complete
Check for missing time sheets and trailing costs (outstanding vendor invoices)
Input Project closeout requirements
Assisting in resolution of invoice disputes and blocked invoices
Running and distributing reports to PM(s)
General Administration
Co‐ordinate work from multiple PM's
Provide proactive communications
Maintain workload time management “Planning & Scheduling” to meet PM requirements
Create a Service FX Warranty by Service Request for labor
Assist in obtaining month end revenue targets (vendor invoices not processed)
Work with Cost Managers to ensure validation of subcontractor payments and invoices
Work and build relationships with other functions to enable key operational goals and deadlines are met
4 years of experience as an Administrative Assistant with client facing and field scheduling duties
1 year experience in Oracle (or other invoice/accounting/scheduling) software in an office environment
Ability to coordinate work from multiple PM's
Excellent PC skills including strong MS Word, Excel, PowerPoint and Outlook Knowledge
Good understanding of financial systems and payment processes
1 year experience in SAP
Ability to coordinate workload support in times of high demand

Project Administrator Resume Examples & Samples

Track, document and update CRM with utility Interconnection requirements
Receive Customer Information, update CRM and project files
Coordinate Utility Interconnection Application details with Customer via email
Follow up and track customer utility information for applications, document in CRM
Generate Utility Interconnection & Rebate Applications. Submit required documents to utility and manage applications through the life of the project, ensuring final interconnection adhering to project schedule
Work with Project & Construction Management to address field requirements
Develop metrics to support company goals and report on Interconnection metrics to applicable groups within SunPower
Creates, executes, and updates reports, as needed, and serves as point person/go-to person for issues
Monitor and update information in Salesforce for lots that require interconnection paperwork
Validate data for each lot against SLDs, reservations, and SF, escalate issues
Receive permission to operate letters from utility, data enter, file to eBuilder
Provide weekly reports to Utility and Project Manager and follow up on any missing information
Documents all processes and procedures

Project Administrator Resume Examples & Samples

Facilitate transition of documents to operation and maintenance staff
Maintains project directory
Reviews, logs and acts upon incoming and outgoing documents
Supports evaluation and alternative analysis for document control
Performs normal administrative functions such as, filing, log maintenance, process incoming and outgoing correspondence and transmittals into the database system, record and store photographs, schedule meetings and prepare/distribute minutes
Assists in preparation of reports and power point presentations
Assists in development and update of project administrative procedures and in maintenance of project manuals and library
Scans, codes and logs documents
Manage and maintain all project documents in Documentum or equivalent system. Update current drawings as well as technical specifications
Ability to organize and manage contractors on complex projects and coordinate with public agency
Demonstrate proactive problem solving skills
Experience in the public contract code arena
Possess a thorough knowledge of contract administration and office procedures

Project Administrator Resume Examples & Samples

Receive, record, track, copy, scan, file, and distribute all project correspondence and documents
Create and maintain a filing system for contract files, change order files, shop drawings submittal files, RFI/RFP files, general correspondence files, insurance certificates, asbestos air sampling reports, inspection reports, and other applicable documents
Provide administrative support for the Project Engineer and field staff and the GSA project team
Interact professionally with the CM firm, GSA, tenants, contractors, subcontractors, vendors, salesmen and others connected with the project
Handle multiple priorities with attention to detail and be able to work independently
Maintain adequate office supplies and equipment

Project Administrator Resume Examples & Samples

Provides administrative support to project managers in such areas as client and subcontractor invoicing, purchase order logs, project set-up, cost accounting, organizing meetings, technical staff coordination, equipment inventory, and other areas
Assists program and project managers, task leaders, and field personnel by coordinating and tracking project activities such as project schedules and budgets, subcontractor payments and inquiries, financial reports, presentation preparation, status reporting, files, databases, and document control
Assembles summary sheets for distribution to project managers
Ensures that project billing and reporting deadlines are met

Project Administrator Resume Examples & Samples

Pull together a monthly business unit dashboard around key metrics under People, Clients, and Excellence etc
Be the systems expert/go to person in the team on Salesforce, ABC, APIC, ePMP and help the team embed new systems
Coordinate, chair and report on - loss making client and project reviews with Project Managers and Project Directors
Ensure adherence and service quality to APIC and ePMP – Project Directors, Project Managers. Support with Audit preparation and compliance
Timecard training and compliance
Attend APIC reviews
Record agreed actions and follow up with PMs
Provide overflow Deputy Project Management resource when required
Attend debt calls and help drive closure of debt issues
Analysis of non-fee earning time and expenses and remedial action as appropriate
Coordinate and analyse monthly project WIP and accruals figures supplied by Project Managers and challenge where appropriate
Drive compliance with SH&E requirements, and coordinate the Business Unit’s H&S activity
Maintain file of project Risk Assessments, CSCS register, PPE Register and update equipment stocks
Coordinate training needs and maintain the training register as required
Liaise with HR to make sure the performance management process runs smoothly including assisting with scheduling reviews; tracking to ensure target timescales are achieved
Make sure the annual leave register maintained for business line to help ensure holidays are not back end loaded (spread them over the year)
Ensure bi-weekly calls are taking place across the BU to maximise utilisation regarding resource and work planning
Educated to GCSE level or equivalent with Maths and English at Grade C or above
A-Level/Degree education would be preferred but not essential

Project Administrator Resume Examples & Samples

Administrative tasks
Risk identification
Change order management
Logistics coordination and invoicing
Peripheral equipment purchasing coordination

Project Administrator Resume Examples & Samples

Delivers or contributes to the development of work products throughout at least one phase of an engagement
Co-facilitates group discussions with team members or client representatives
Uses recognized methods to deliver work products
Contributes to risk and issue identification and synthesis of solutions
Industry Knowledge Capability
Delivers work products and demonstrates a broad knowledge of an industry
Collects and analyzes information specific to the industry to recommend alternatives
Proactively develops additional knowledge applicable to the area of expertise
Project Delivery
Manages personal accountabilities during at least one phase in an overall engagement
Scope: Billable Hours target established in annual goal setting process. Generally works on 1-3 concurrent projects
Individual Contributor with no subordinates

Project Administrator Resume Examples & Samples

Acts as liaison between office and factory to make sure orders are delivered on time
Responsible for entering purchase orders and receipt purchase orders
Process service claims – concessions, Ship Product Defect (SPD), retrofit, and labor warranty
Communicates effectively with other team members concerning project management process
Assists with communication to customers regarding project status
Responsible for general administrative functions to support the Service fulfillment process
Records relevant correspondence and issues, relevant meetings minutes and other conversations
Coordinates with various COE staff for accurate and timely recording of project costs, including time sheets, daily reports, etc
Sets-up service agreements in system application based on transition documents
Collects and inputs project cost data into system application
Validates and reconciles project costs data in system application to completed work order
Follow-up with customers to obtain missing Purchase Order #s
Initiate invoicing process and coordinate format, layout, attachments, and mailing with Shared Financial Services
Process and coordinate internal Trane claims by evaluation and qualifying requests, collecting information and completing forms, responding to questions, and tracking progress
Responsible for generating, interpret, and print various assigned reports

Project Administrator Resume Examples & Samples

Manage and maintain project delivery files, ensuring all required documentation is accurate, present and completed during required stages of the project delivery
Communicate with members of the immediate project team, Project Team Manager, Financial Accounting and Supplier Compliance, as required throughout the project
Create and maintain purchase orders and work orders
Maintain consultants/contractors files
Coordinate daily activities related to project information flows
Data entry for project management and financial systems for projects
Maintain the document management system
Verify and validate project information through system reports

Project Administrator Resume Examples & Samples

Knowledge of, and ability to use, organizational strategies, practices and tools for administering projects
Knowledge of techniques, roles, and responsibilities in providing technical or business guidance to clients, both internal and external; ability to apply this knowledge appropriately to diverse situations
Knowledge of and the ability to utilize a variety of administrative skill sets and technical knowledge to manage organizational IT policies, standards, and procedures
Knowledge of, and ability to use strategies and skills to enlist others in setting, embracing and achieving objectives

Project Administrator Resume Examples & Samples

Maintain project team contacts in Newforma
Maintain drawing issuance logs
Coordinate printing and distribution of hard copy documents
Coordinate archiving of physical sets at milestones
Maintain digital file organization
Prepare meeting minutes, distribute after review by PM
Assist preparation of presentations
Coordinate sharing of relevant content with marketing staff
Schedule design reviews, circulate/post content
Schedule consultant coordination meetings
Coordinate assembly of project manuals
Cross check drawing sets for broken tags, incorrect references, and missing annotations
Coordinate office activities to support Contract Administration
Log incoming RFl's, and Submittals
Prioritize and coordinate preparation of RFI responses internally, and with consultants
Prioritize submittal reviews and manage circulation sequence
Manage consultant responses to encourage timely replies
Enter preliminary data into contracts
Coordinate LEED-related submittals with Research Group for timely input and review
Track submittals against requirements of the Project Manual
Minimum 3+ years of related work experience in the industry & legal background
Highly organized, disciplined and self-motivated
Strong written/verbal communication skills
Expert level user with Word, Excel, and Outlook

Project Administrator Resume Examples & Samples

Assists in all phases of project coordination, project planning, implementation and monitoring results
Assists in maintaining all project related materials (ex. action plans, tracking tools)
Coordinates project activities and participates in project meetings with matrix partners and staff
Tracks progress and provides updates to management on operational issues, process changes and activity status
Assists in the development and maintenance of various policies and procedures effective the operations of the department
Identifies opportunities to improve department results, communications and operating efficiencies
Participates in cross-functional departmental planning sessions

Project Administrator Resume Examples & Samples

Associate's Degree in a related field or equivalent work experience is required
2+ years experience assisting with project coordination
Experience balancing multiple projects, dealing with vendors and influencing others in a matrix environment
Demonstrated organizational skills with the ability to prioritize and coordinate multiple tasks
Proven financial and analytical skills
Strong interpersonal skills with a demonstrated ability to influence internal and external resources
Proficient in Microsoft Office such as MS Word, MS Excel, MS PowerPoint, MS Project, MS Outlook and MS Access

Project Administrator Resume Examples & Samples

Identifies, captures, achieves and implements operational and strategic improvement opportunities
Advances organizational performance by utilizing a systems approach to analyzing processes, building relationships and facilitating change
Supports or facilitates organizational efforts for business process improvement, change management, systems redesign and integration, and solutions development
Provides staff support in planning and organizing cross-functional unit and cross-entity activities and committees

Project Administrator Resume Examples & Samples

Lead and constantly follow-up on multiple projects
Track project progress by maintaining detailed records and monitoring work progress
Work with various trades on different projects
Use blue prints to ensure project is being handled accurately
Conduct research as required for project
Ensure projects have limited guest impact
Attend, coordinate, and / or lead meetings
Ensure quality assurance of work being completed
Research or revise building plans / area layouts using Computer Aided Design (CAD) program
Monitor blueprint / document control
Interact with other department managers regarding work/project requests
Monitors and modify project schedule as assigned
Assist in monitoring project budgets
Provide assistance in budget preparation, forecasting, productivity / labor analysis
Project proposals, RFP’s, budgets, cash flows and primary schedules
Prepare project organization and communication charts
Assign and issue purchase requisitions to vendors/contractors
Schedule and conduct County Inspections
Submit building permit applications when necessary
Drive company vehicles between MGM MIRAGE properties and the Building Department, Health District and other associated businesses
At least 3 years of experience in construction project coordination or construction management
At least 3 years of experience leading the work product of contractors and/or staff assigned to construction projects including payroll administration, work assignments, time and attendance, and quality assurance
Ability able to read mechanical, electrical, and plumbing blueprints necessary
Working knowledge of CAD
Proficient in Excel, Outlook, and Word

Project Administrator Resume Examples & Samples

Develops project plan (with oversight) and manages resources to ensure project schedule, budget, quality, and specification goals are attained
Assists Project Managers in Earned Value Management (EVM) / Control Account Management functions for subsystems related to ALRE (Aircraft Launch and Recovery Equipment) Production
Communicates project status and needs to management and the customer
Generates and executes plans for on-time production deliveries
Ensures delivery dates for hardware and manufacturing/quality documentation are met by maintaining frequent contact with critical subcontractors and vendors
Monitors and reports on progress of material and manufactured parts availability. Identifies production/design issues and utilizes functional resources (such as design, quality and procurement) for resolution
Collaborates with resource managers and project leads on the proper scoping and scheduling of tasks. Identifies material and resources needed to ensure successful execution of tasks
Coordinates program controls and scheduling support staff on the status of tasks, cost / schedule variance analysis and baseline change implementation
Assists in the evaluation resource plans to ensure proper staffing
Coordinates the development and review of various ALRE production proposal efforts
Support business development activities, such as the generation and coordination of statements of work, bills of material, labor estimates, sole source justifications, technical evaluations, procurement data packages
Typically requires a bachelors degree in Business Administration or a related discipline. Equivalent professional experience may be substituted in lieu of education
Must demonstrate a basic understanding of project administration principles, theories, concepts and techniques
Must have experience organizing, planning, scheduling, conducting, and coordinating work assignments to meet project milestones or established completion dates
Must possess the ability to understand new concepts quickly and apply them in an evolving environment while contributing to the development of new processes
Must be customer focused and possess: the ability to identify issues, analyze data and develop solutions to a variety of non-routine problems; good analytical, verbal and written communication skills to accurately document, report, and present findings; good interpersonal skills enabling an effective interface with other professionals; and good computer skills
Ability to work independently or in a team environment is essential as is the ability to work extended hours as required

Project Administrator Resume Examples & Samples

Play a key administrative support role in supporting the daily activities of the Ship Repair Services project management group
Working to support various project teams in the administration of ship maintenance/production activities, utilising various IT systems and related databases, primarily IPESA and Trident
Assist with various project requirements ranging from; data entry and the management of other technical data, through to the taking of minutes and the production of regular reports
Provide assistance to the Contract Manager with contract specific tasks in support of bids, tenders and other associated tasks when required
Providing IPESA, Trident and T Form system support to the project team(s) in preparation for project availabilities and ongoing throughout the duration of the project availabilities
General office administration tasks as required
Appropriate tertiary qualification coupled with demonstrated experience in a similar role
Sound knowledge of administrative processes including correspondence, file management, report writing and office administration
Advanced computer skills, particularly in the use of Microsoft Office
Well-developed interpersonal, verbal and written communication skills
Strong attention to detail with a proven ability to address business issues in a proactive manner

Project Administrator Resume Examples & Samples

Ensure all documents conform to Jacobs and client standards
Employee development including daily on the job coaching
Assisting with travel arrangements for project
Creating and maintaining the Project Roster, Distribution Matrix,

Project Administrator Resume Examples & Samples

Must be able to problem-solve and find solutions to technical challenges
Must be able to work with teams and also work independently in a fast-paced environment to meet project deadlines
Must be able to communicate effectively with a variety of audiences, including state department and school district leaders; agency and private program leaders; early childcare staff, families and community stakeholders; teachers and administrators; and research scholars in the fields of early childhood and special education
Experience with use of web-based technologies
Awareness of, and preferable experience in, understanding and meeting the needs of all learners and their families, staff and caregivers; including children with special needs, children living in poverty, and children from diverse cultures and backgrounds
Successful experience supervising professional staff, sub-contractors and/or associates

Project Administrator Resume Examples & Samples

Support client engagement efforts for a variety of clients – focusing on support of real estate projects, account & transaction management efforts, and general administrative duties as assigned
Assist in the implementation of standard service delivery tools as best practice for accounts as assigned
Assist in the coordination and response of client Request for Proposals “RFPs” for projects and transactions as needed
Assist in the development of master schedule and maintenance of budget for the duration of projects as assigned
Facilitate and manage client purchase orders and tracking accounts payables for project activity as assigned
Record meeting minutes for project activity and distribute for accounts as required
Update project and transaction information as needed and upload required documentation into the project collaboration tool(s)
Handle client activity reporting, tracking benchmarks and key performance metrics for accounts as assigned
Assist with the reconciliation of projects as part of standard close-out procedure for accounts as assigned
Responsible for managing accounts receivables, issuing invoices and tracking payments for accounts as assigned
Assist with account financial reconciliations for accounts as assigned
Assist with other projects as assigned
Bachelor’s Degree with a minimum of 4 years’ experience as a member of a larger delivery team; in real estate, consulting, finance, or corporate support
An interest in working on a global platform, working with international resources and managing engagements domestic and international
Competency with Microsoft Office applications, including MS Project as well as ability to implement evolving technology applications for corporate client delivery. Also, experience working in complex databases, SharePoint and accounting systems a plus
Ability to work within shifting priorities, be able to work independently with little direction, detail oriented and able manage multiple tasks and meet stringent deadlines
Excellent communication and client service skills with all levels in the organization and with our customers
Problem solving and analytical skills required
Candidate should have a positive demeanor and be able to overcome challenges managing limited resources
Ability to promote an atmosphere of teamwork and positive service attitudes with all employees

Project Administrator Resume Examples & Samples

Provide reports to the Facilities & Equipment team from various databases to assist the team in strategic decision making
Track new store and existing store budgets as needed, including reporting and analysis of different categories
Process invoices, verify coding and contribute to developing the best process
Assist with reimbursement process (TBRs) to Chick-fil-A Franchisees; continue to develop and improve upon this process
Provide data and ad hoc reports to staff as needed for programs and projects
Maintain various databases as needed
Create and communicate specific reports to help leadership with forecasting, rollouts, and planned work
Bachelor’s degree in Business, Management, Finance, or Engineering
Desired experience in data analysis, finance, purchasing, distribution, construction, and/or facilities management
Proficient in Microsoft Word and Excel, Oracle (Business Objects) a plus
Ability to take initiative and recognize a need and act without prompting from supervisor
Ability to maintain a friendly, helpful attitude, and demonstrate empathy to customers
0-10% Travel

Project Administrator Resume Examples & Samples

Assist with engineering project initiation process including classification of projects, creation of design history file numbers, generation of required plans, creation of project folders in Project PDM System, and uploading project data into those project folders
Schedule and administrate training of Phase Gate processes for product development
Administration of phase gate processes for product development teams
Assist engineering product development teams with set-up and use of electronic visual performance boards
Coordinate and distribute meeting agendas, take and distribute meeting minutes as needed
Assist in maintaining and tracking Rolling Action Item Lists
Assist in maintaining project plans
Conduct audits of product development team’s usage of Project folder structure for storage of product development documentation and records
Bachelor's Degree in Business Administration or Engineering
Familiarity with MS Project
Familiarity with Finance/Accounting
Familiarity with Business Processing Modelling
Familiarity with PLM/PDM WINDCHILL or similar Software
Familiarity with creating on-line and hands-on training packages
Familiarity with Configuration Management SW package (WindChill, Sharepoint, or equivalent)
Strong communication and presentation skills: verbal, written

Project Administrator Resume Examples & Samples

Gain working knowledge of the retail environment, including sales plan schedule and process requirements
Create and develop retail communications tools
Develop and execute a report schedule for CROSSMARK Client Service Managers to ensure timely delivery and proof of CROSSMARK performance results are available for use by CROSSMARK clients
Analyze retail data to generate retail successes and identify opportunities of CROSSMARK Retail Data and applicable Retail Distribution Data Systems for the clients that CROSSMARK represents
Work with syndicated data, retailer specific data, and CROSSMARK data
Participate in business reviews and annual meetings as needed
Other Functions
Work with all Client Service Managers, team members, and office staff in the execution of programs and carrying out Company policy and procedure
Cooperate with clients by coordinating all requests pertinent to the retail sales team with management

Project Administrator Resume Examples & Samples

Assists in the daily coordination of various assigned projects
Develops reports and produces materials required to support project plans, including updates to project schedules, issue logging, recording meeting minutes and documenting them promptly for distribution to project team members
Serves as a communication liaison between clients, the project team, and other FIS functional or department managers to understand all necessary aspects of projects and to ensure they are fully informed of objectives, purposes and progress
Tracks project progress, and assists in identifying and resolving obstacles. Assists in ensuring projects remain on schedule and within time and cost constraints
May work with others to identify and categorize project risks and issues related to cost/estimates, schedule, quality and employee retention
Provides timely project or sub-plan deliverables that align with the project or program plan structure, and provides timely status updates to FIS and client management highlighting potential issues/problems
Performs administrative tasks such as arranging meetings and/or conference calls, developing agendas, answering routine questions, preparing correspondence and progress reports, and participating in event coordination
Anticipates the needs of project, program and PMO management, and makes independent decisions and takes action to meet those needs
Furnishes and obtains information from project management and representatives from clients or FIS organizations
Experience supporting IT infrastructure projects
Knowledge of the industry project management best practices (i.e., Project Management Body of Knowledge - PMBOK)
Proven experience providing independent judgment and discretion
Proven experience working independently under general instructions on a large variety of special projects
Effective analytical, problem-solving, interpersonal, and time management skills
Ability to utilize project management software to manage projects (e.g., MS Project and auxiliary tools)

Project Administrator Resume Examples & Samples

Project Administration
Advanced user of MS office including Word and Excel
A team player with excellent interpersonal skills
Highly organised with strong attention to detail
This position will be based in Miling and ideally you will live in the local area Possess a current motor vehicle driver licence

Project Administrator Resume Examples & Samples

Fully Conversant / Competent with Microsoft Office
Fully Conversant / Competent with Microsoft Outlook
Work Well within Team Environment
Work may involve working between 2 Sites (Wilton / North Tees) – must have Full UK Driving Licence

Project Administrator Resume Examples & Samples

Displays general knowledge of department operations and procedures and some knowledge of relationship with other departments and their systems
Uses judgment to determine most efficient order of activities to achieve established objectives and assigned deadlines
Provides variety of project support assistance to team
Demonstrates ability to utilize specialized and/ or more advanced software
Associates degree and 2+ years related experience OR equivalent combination of education and years of related experience

Project Administrator Resume Examples & Samples

Provide logistics related to project management support including scheduling meetings, negotiating meeting space, room set up, meeting materials preparation and distribution, and catering as well as arranging for and testing all meeting technology such as polycom phones, WebEx, video teleconferencing, microphones or projection as appropriate
Create and maintain required documentation including SharePoint sites, organization charts, distribution lists, meeting minutes, project logs, project schedules, assist in development of presentations, requirements documents, project budgets, and status reports
Creates and maintains a version control system that manages access to project documentation, not only electronically, but for paper documents that must have restricted distribution
Works and updates tasks provided by the PM team, existing documents and project plans, notes, and general communications to prepare and maintain an overall project plan using the selected project management tools
Coordinating administrative tasks and follow ups to include; meeting set-ups, scheduling of conference rooms, conference calls, preparing meeting minutes, and assigning action items
Works with the project managers to develop concise, complete, accurate, and clear specifications of project deliverables for the overall project and subprojects
Acts as liaison between project director, project team, and assigned customer/functional area for project-related communications and tasks; coordinates status reporting, monitor’s deliverable execution, etc
Reviews, edits, and revises appropriate documents and presentations produced by others in support of projects
Coordinates various project sub-team workgroups related to project and process improvement in support of assigned projects. Runs and develops reports and analysis in support of assigned projects, project team and functional areas
Works closely with other CRE Team members to manage capacity issues; other oves/adds/changes as required
Works closely with HR, Corporate Risk Management, and Zurich Risk Engineer as required based on the Ergonomic Workspace P&P (policy and procedure) to provide proper assessments as needed for each request . Based on the outcome of the request, process ergonomic FF&E (furniture, fixtures, and equipment) orders in a timely manner appropriate to the request
Checks the pricing of fixtures to assure budget conformity. Tracking the processing of invoices, confirmation of invoice/PO with CRE/CW finance counterpart
Follows up to ensure request/order has been completed as required. Ensures consistency to all ergonomic standard as outlined by the P&P
Support the project staff on various aspects of the project(s)
Performs additional administrative functions, to include but not limited to, travel, expense, reports, delegating calendars, etc
Maintain a professional business relationship with all client contacts
Associate’s Degree in a related area or a combination of education and equivalent work experience
Minimum of (4) years relevant experience in project coordination or executive administrative experience in CRE/Facilities, Construction, and/or Property Management
Strong leadership and business relationship required
Some travel required (up to 8%) and adhere to corporate travel policies and procedures
Excellent verbal and written communication skills with the ability to interact at various levels of the organization and
Proficient use of software and hardware of a computer to complete tasks. Able to use basic office equipment such as telephone, video conferencing equipment, fax machine, and copy machine
Working knowledge in a windows environment to include navigation skills on internet, using a mouse, keyboard and 10 key
Proficiency use in Microsoft Office (Excel, Outlook, PowerPoint, Word, and OneNote)
Proficient in SharePoint, MS Project and Visio
Ability to plan, coordinate, organize, and lead project administration and maintain critical project documents in accordance with industry standards and best practices as established by organizations such as Project Management

Project Administrator Resume Examples & Samples

Assists in the initiation and tracking of contract projects to ensure compliance and successful completion date
Prepare invoices for billing and any additional documentation required for billing purposes
Assists Engineering Specialists and Project Managers with the preparation of submittals and operation/maintenance manuals
Insures compliance of Delegation of Authority and Sarbanes and Oxley
Assists Project Manager with the project cost at completion forecast
Work effectively in diverse team environment
Ability to meet short- and long-term deadlines
Effectively meet the needs of internal and external customers
Coordinates with various staff for accurate and timely recording of project costs, including time sheets, daily reports, etc
Validates and reconciles project cost data in business system to the project forecast

Project Administrator Resume Examples & Samples

Create, update and maintain project plans using Microsoft Project
Create, update and maintain implementation projects and cases in FogBugz, our internal task and issue tracking tool
Create, maintain and produce weekly project reports and dashboards for management
Ensure project management standards are upheld across all implemnetation projects
Participate and minute weekly project meetings to ensure regular feedback
Ensure overall compliance with all contract conditions
Maintain global resource calendar
Initiate and lead regular project review meetings
Provide project management capabilities on projects as required
Relevant Degree or Diploma
PMP Certification will be an advantage
Natural Resource Sector Experience
1 - 3 Years Relevant Work Experience
Excellent Organisational and time management skills
Reliability and Adaptability
Capacity to prioritise tasks and work well under pressure
Communication skills and ability to delegate tasks
Good IT skills, including knowledge of a range of software
Ability to work on your own initiative

Project Administrator Resume Examples & Samples

Project plans preparation
Project progress monitoring
Status reports preparations
Chasing team members for getting tasks done
Project documentation collecting
Project documentation preparation
Work lists preparation
Working with projects library
Knowledge of English language – upper intermediate
Understanding project procedures
Understanding basics of project documentation

Project Administrator Resume Examples & Samples

Bachelor's Degree in a related discipline from a four-year college or university
Must have 2 to 4 years sales administration experience and/or training in electrical equipment or similar industry; or equivalent combination of education and experience
Understanding of/or aptitude for learning technical requirements for assigned area of responsibility
Knowledge of basic contractual procedures and the ability to negotiate and administer contracts
Must be able to communicate effectively in writing and verbally
Must be conversant in Microsoft Office and be versatile in e-mail communications
Must be able to multi-task and organize

Project Administrator Resume Examples & Samples

Bachelors’ Degree in an applicable field or the equivalent in work experience
Minimum five years’ experience in field
Minimum 2 years project experience
Highly skilled in the use of spreadsheet, database, presentation, and department specific software
Strong analytical ability and creative problem solving skills
PMP certified or equivalent

Project Administrator Resume Examples & Samples

Verify the Purchase Order (PO) to ensure that it is according to the offered financial and technical proposal
Releasing clean orders by ensuring the quality of customer information entered in the Emerson business systems
Issue Intercompany Purchase Orders
Support purchase of buy outs and monitor supplier progress
Regular communication with Finance and Sales on invoicing
Maintain proper understanding of payment milestones, delivery terms & project deliverables
Work closely with the Inside Sales and Project Managers to ensure project requirements are met
Provide proactive and regular communication within MEA Flow organization and customers to ensure continuous customer support
Conduct Due Diligence, Legal and Commercial compliance approval process in collaboration with the Checkpoint Champion
Facilitates logistics requirements to support order fulfilment
Coordinate with Flow Customer Care Team in Dubai on Commercial aspects i.e. Letter of Credits, Bank Guarantees and Performance Bonds
Leverage CRM as the main tool of communication and ensure documents are properly filed in OCM for ease of access
Take part of the internal project meetings
Support Document Controller with final documentation package
Drive on time delivery to customer request, clean order processing, accurate cost and sale entry in business systems as well as accurate and timely invoicing

Project Administrator Resume Examples & Samples

A staff-to-staff buddying system
Directly supporting students at partner universities through educational initiatives and providing opportunities for students from Wales and Africa to learn from each other
NVQ 3/A-Levels or equivalent
Ability to set up standard office systems and procedures and make improvements as appropriate, as well as excellent IT skills
Proven ability to advise and influence key stakeholders,
Evidence of ability to work unsupervised to deadlines, planning and setting priorities for own work
Specialist knowledge of overseas development work
Experience of working in sub Saharan Africa and an interest in development issue
Fluency in Welsh, written and oral

Project Administrator Resume Examples & Samples

Create, operate and manage effective clerical procedures to control all aspects of paperwork, correspondence and records associated with both the administrative and the technical activities of the team
Responsible for the provision of a support service to the Regional Director and the RTZA Team including maintenance of diaries
Arrangement of meetings, taking and typing of minutes of meetings
Operate computer systems and packages as appropriate and assist in the enhancement of systems to optimise their effectiveness. This will include support activities in the marketing and delivery of consulting assignments using MS Office tools as well as bespoke in-house software packages
Liaise with other divisions of SNC-Lavalin, in particular other local teams, and deal with day-to-day office/site issues as they arise
Typing of correspondence and documents, photocopying, filing
Processing of timesheets
Expense claims, variation forms
Answering telephone calls courteously and promptly and taking messages
Raising enquiries, updating status, contributing to estimates and tender preparation, completing and closing Tasks in Insight and/or other corporate systems as required
Compiling tender/bid documentation including extraction of CVs and other supporting materials
Collating weekly list of potential tenders/ bids from industry sources, newspapers, national database and other sources for bid/no bid decision by Regional Director
Extracting data from in-house software packages for input to monthly regional management reports
Processing orders and invoices as required
Liaising with Group Finance as required
Liaising with HR Department and assisting them and the Regional Director with staff matters, recruitment, expenses, payroll or other information, including confidential information, as required
Minimum of a Matric
Must have a minimum of 3-5 years in an administrative function
Must possess excellent knowledge of MS Office Suite, specific to Word processing, spreadsheets, presentation preparation and database management
Must have an aptitude to learn and develop skills in computer based applications
Must be fluent in English, both written and oral communication
An ability interface in a professional manner with both internal and external clients essential
Solid planning and organization skills essential

Project Administrator Resume Examples & Samples

Setup and maintain home project files (hardcopies and electronic)
Perform document control functions
Perform general office clerical functions
Organize meetings and generate meeting agendas and minutes
Assist engineering project team with daily tasks and deliverables
Generate correspondence as requested
Other clerical and office management tasks as requested

Project Administrator Resume Examples & Samples

Organize and facilitate the delivery of complex projects such as career and professional development programs and seminars on topics that include: faculty orientation, grant writing, conflict resolution, mentoring, fostering diversity, managing teams
Facilitate collaboration among key players to promote a broad range of office programs including academic employment for dual career partners at CMU and Pittsburgh more generally as well as mentoring and networking events for faculty
Work with Vice Provost and the Diversity and Inclusion Committee to understand, document and move forward ideas and programs generated in steering committee discussions
Develop and manage dynamic materials for Vice Provost’s web page that foster a diverse and inclusive community of faculty
Develop a web resource that provides information in all areas related to faculty development, including links to internal and external resources, hosted webinars, articles and grant opportunities, success stories, and a calendar of events
Provide reports, analysis and solutions utilizing internal and external sources as required to support the initiatives of the office
Act as an adviser to the Vice Provost on project management related issues
Bachelor’s degree required, Master’s preferred
Minimum five years of related program or project management experience required
Experience working with faculty preferred
Knowledge of compliance and diversity programs preferred

Project Administrator Resume Examples & Samples

Effective communication skills including verbal and written skills
Experience with meeting and room coordination
Proficient MS Office Suite of products including Outlook, Excel, Word and PowerPoint
Strong multi-tasking and organizational skills, ability to independently prioritize tasks efficiently
Demonstrated willingness to be flexible and adaptive to changing priorities
Demonstrated ability to learn new technologies or methods
Flexibility to work outside of normal work hours on an as-needed basis
Familiarity with SharePoint

Project Administrator Resume Examples & Samples

Associates degree in a business or technical field or equivalent knowledge
Typically more than 3 years of related experience in a project-oriented environment
Experienced in the use Microsoft Office suite of software tools
Proven oganizational skills
Tact, interpersonal skills, and self-motivation are required characteristics
Experience with direct customer contact is required

Project Administrator Resume Examples & Samples

Be able to record minutes of meetings, and create and maintain action logs
Be able to prepare various reports and progress updates
General support to engineering discipline specialists, Design Coordinator and Project Engineers
Performs such other duties as the Program Director may from time to time deem necessary
Maintain Correspondence Log ensuring all correspondence is logged, tracked, distributed and actioned as required
Ensure all meetings and teleconferences are booked as required
Responsible for the recording and typing of minutes of meetings
Arranging any necessary snacks / lunches for meetings
Completion of Purchase Orders
Arrange travel for team members
Organise team building functions
Project filing, archiving as required
Format weekly report
Responsible for Administration function and service delivery to Saudi Aramco IPMT

Project Administrator Resume Examples & Samples

Provide Project Management support to PPT Mentors / Coaches
Serve as the Administrator of the IT PPT Agile Scorecard activities and associated metrics
Coordinate regularly with Agile Mentors, Coaches, and Program / Project Managers, as needed to ensure all metrics are current and accurate
Audit all data feeding the Agile Adoption Scorecard to ensure data remains current
Meet regularly with the Agile Mentors and Coaches to understand the specific needs of their teams and determine where additional assistance is needed
Manage all current and previous versions of the IT Organization Agile Adoption Scorecard
Track team assessments, manage assessment results, follow up with Agile Mentors, Coaches , and Project Leaders on changes to assessment schedules
Collect, analyze, and report on Agile Adoption metrics and other data required for the monthly IT Organization Agile Adoption Scorecard
Coordinate with data providers to resolve issues with data feeding the Agile Adoption Scorecard
Create and distribute Company-wide e-mail distribution lists used to communicate Agile Adoption Scorecard to AA leaders
Compile and submit required quarterly team assessment schedules
Keep process and system operating guides current
Detail oriented self-starter with strong organizational, interpersonal, oral and written skills
Experienced with Agile @ American Framework
Demonstrated ability to multi-task and reprioritize quickly and effectively
Team-focused, strategic thinker with high energy and a positive attitude
Outstanding interpersonal skills and past experience working with internal and external business partners, technical teams and all levels of management
Proficient in basic computer programs including, but not limited to, Word, Excel, Powerpoint, SharePoint, etc
Able to correspond timely through e-mail, phone, or other forms of technical communication as needed to successfully complete the requirements for this job
Undergraduate degree in relevant field or equivalent experience/training required

Project Administrator Resume Examples & Samples

Supports a growing portfolio of small projects with fixed budgets and delivery dates
Performs assignments to the Integrated Product Team to achieve these deliverables and ensures the resources are in place to meet cost and schedule
Performs program administrative functions in support of a portfolio of programs and take on new projects with increasing levels of responsibility
Administers daily operational aspects of one or more ongoing projects; participates in project plan development
Analyzes project plans to ensure milestones and delivery requirements are met; ensures that all the key parties are advised
Participates in problem solving with project managers, line managers, and clients
Develops appropriate electronic and hard copy reports and records
Typically requires a bachelors degree in Business Administration or a related discipline
Must have familiarity in company processes and procedures for procurement, subcontracting, agreements finance and other program tracking
Must have the ability to work as part of an Integrated Product Team and perform duties necessary to accomplish the objective of meeting program deliverables
Previous experience and understanding how to operate in classified work environments is preferred

Project Administrator Resume Examples & Samples

Take responsibility for a wide variety of specialized project-related administrative and accounting functions
Function as a liaison between accounting and project management
Maintain proper documentation to support Internal and External project audits
Maintain proper reconciliation between project documents (client contracts, subcontracts, invoicing) and accounting system
Exercise good judgment and discretion, and independently resolve problems and issues relating to administrative project functions
Handle client invoicing, manage collections, complete project budgets and ensure compliance with project contractual obligations as needed
Work independently and exercise considerable discretion with sensitive and confidential information
Manage multiple complex paper and electronic files, including high-level documents and records
Compose and develop correspondence and complex reports
Manage project insurance matters
Apply company quality assurance guidelines and procedures and independently monitor for quality assurance
Manage project documents and files
Organize and coordinate meetings, and assist with presentations
Work with complex contracts and sub-agreements
Track and monitor project budgets, workloads and schedules
Actively participate in project reviews
Exhibit professionalism with clients and corporate executives
Work closely in support of multiple Project Managers and project teams
Bachelor's degree. Accounting background preferred
2-4 years minimum related experience
Proficiency in Project Management, Accounting, and Resource Planning firm software. Experience in Oracle EBS preferred
An attitude and commitment to being an active participant of our employee-owned culture is a must Preferred Qualifications
Preference given to candidates local to Dallas, TX

Project Administrator Resume Examples & Samples

Must be well-organized, deadline oriented, able to problem solve and work independently with minimal supervision
Must have experience with web page editing, spreadsheets, databases and word processing software
Must possess strong written and verbal communications skills and ability to write clear and concise correspondence
Experience with an integrated financial system such as Banner
Experience with proposal submission, especially online systems

Project Administrator Resume Examples & Samples

Assisting in the smooth running of liquidations and receiverships on behalf of clients
Developing information on assets and reporting to banks, updating cashbooks, organizing asset security
Property portfolio management
Monitoring the sale of assets and corporate recovery through daily contact with solicitors, property management agencies and auctioneers
Placing assets to tender with banks, marketing the assets and considering offers from potential purchasers, producing monthly reports to show the progression in sales
Maintaining Control Accounts, processing VAT returns, performing Bank Reconciliations and other general bookkeeping

Project Administrator Resume Examples & Samples

Reporting for Managed Services portfolio
Forecasting cost
Project cost analysis
Monthly interlock with project managers and other business units
Contract sizing
Create and maintain excel spreadsheets
3-5 years experience in accounting / finance (preferred but not necessary)
Proficient in Microsoft Excel / Word / PowerPoint
Ability to create spreadsheets / analysis on cost
Experience with contract reviews a plus
Self-Starter with good verbal / written communication skills
Ability to work overtime during month end close / urgent deliverables if required

Project Administrator Resume Examples & Samples

Support the authorization for expenditure (AFE) process by providing asset write-offs for replacement projects
Perform general and administrative reporting and reconciliation tasks
Work proactively to ensure accuracy of data within SAP fixed assets
Analyze large amounts of data and prepare actionable and meaningful reports for stakeholders
Produce ad hoc reports as a result of collaboration with stakeholders and continuous improvement initiatives
Contribute and assist with special projects as required
Two or more years of experience in accounts payable and invoicing
Post-secondary degree or diploma
Knowledge and application of accounting principles is preferred
Strong computer skills, including advanced proficiency with Microsoft Excel and experience working in SAP and BW
Professional, proactive, flexible work style that adapts to change and multi-tasks appropriately in a fast-paced environment
Strong verbal and written communication skills, so information is communicated effectively to stakeholders

Project Administrator Resume Examples & Samples

5-years of experience in lead project management role, with strong record of responsible financial management
Experience managing complex research projects and long-range project coordination
Demonstrated communication ability, both written and verbal presentation skills
Highly motivated individual with demonstrated ability to coordinate multiple complex projects in an organized, efficient manner
Project Management Certificate
Experience working closely and independently with administrators of institutions and/or leaders of science programs, organizations or initiatives on a local national and/or international scale
Demonstrated interpersonal and teamwork skills to successfully work with diverse groups
Experience with establishing and adhering to policies and procedures

Project Administrator Resume Examples & Samples

Supporting multiple Stream Leads
Documenting overflow of work, re-branding of documentation/ processes
Support in work stream meeting minutes and follow up on actions
Maintain and support Risks & Issues logs
Any project adhoc tasks
Strong MS Suite capability including use of Word, Excel, and PowerPoint
At least 2 year's project/programme support and/or project office experience
Demonstrated ability to prioritise and make pragmatic decisions to meet objectives
Disciplined work approach including ability to work to deadlines whilst maintaining a high level of accuracy and quality
Self-motivation and good organisational skills
Previous experience supporting multiple Project Managers

Project Administrator Resume Examples & Samples

Organising travel arrangements (flights, accommodation, etc) for staff and consultants
Liaising with our internal agent Mott MacDonald Travel Team (MMTT)
Complete appropriate e-forms
Preparing and submitting visa applications
Assisting with and organise second passports/passport renewals where appropriate
Supporting with the formatting, photocopying and distribution of documents
Bid and project proposals
Reports
Presentations for internal meetings
CVs
Maintaining up-to-date project files (paper and electronic)
Complete e-forms and other tasks as required under the internal Integrated Management System (IMS)
Archive reports and closed projects
Supporting financial management
Submit ing invoices to clients
Reviewing consultants invoices
Be engaged with the process of continuous improvement and seeking ways of increasing efficiency demonstrate behaviours which emulate our PRIDE values
Previous experience in a similar role and/or environment
Proficient in using MS packages, particularly Word, Excel (for formatting and manipulating data)
Full attention to detail and accuracy
Flexibility and team working skills
Ability to plan and organise own work
Good numeracy skills
Patience and ability to remain calm under pressure
Understanding of and sensitivity to cultural differences in developing countries

Project Administrator Resume Examples & Samples

Responsible for issuing purchase orders and reconciling purchase order issues for enabling
Process documents for service claims sales allowances, retrofit, and labor warranty
Logs service start-up and service work requirements in job tracking system
Pulls job credit number and assist with credit supplement processing
Obtains Trane and vendor estimated ship dates and update appropriate schedules
Assists with communication to customers regarding shipping updates
Forwards warranty standard documents to customers
Manages receipt of installation operation and maintenance manuals (IOMs)
Distributes IOM’s to customers
Assists with distribution and receipt of submittals
Responsible for general administrative functions to support the equipment fulfillment process

Project Administrator Resume Examples & Samples

Sets-up project in business system based on Sales to Operations transition documents
Initiates and tracks documents through correspondence, letters of transmittal, submittals, proposed change orders, requests for information, meeting minutes, subcontract and contract issues
Prepares invoices for monthly billings to customers and associated documentation
Assist Project Engineers and Project Managers with the preparation of submittals and operation/maintenance manuals
Receives/approves vendor/subcontractor invoices; reconciles and records; obtains any contingent releases; and releases payments
Responsible for initiating, processing, and tracking progress of inter-company business unit claims
Coordinates internal project team meetings to ensure accurate transfer of information
Assists with preparation of project forecasting (forecasting cost to complete)
Follow-up with customers on contract documentation including tax documents, purchase orders, and general information
Assists with the resolution of collection issues including research and communicating with appropriate staff

Project Administrator Resume Examples & Samples

3+ years of experience in managing telecom clients
Ensure quality and profitable services are performed to the agreed SLA
To specify systems, processes and methodologies, to ensure effective monitoring, control and support of service delivery
To ensure reports are provided to an agreed schedule (or on request), including management and account performance reports

Project Administrator Resume Examples & Samples

2-3 years as PMO
Knowledge in MS Office
Knowledge in accounting
Eligibility Requirements

Project Administrator Resume Examples & Samples

Requires a High School Diploma or GED; 3-5 years of business experience in health care or a related field; or any combination of education and experience, which would provide an equivalent background
Great communication and interpersonal skills, coordination and collaboration, administrative skills are required
Requires proficiency in both Microsoft Word and Excel; Microsoft Access and Outlook skills are strongly preferred

Project Administrator Resume Examples & Samples

Coordinates production and material control activities required to meet internal delivery schedules
Reviews and analyzes engineering release authorizations and bills of material data to develop manufacturing plans
Loads requirements of production schedule into online enterprise resource planning (ERP) system
Reviews and maintains ERP requirement integrity
Determines economic lot release sizes
Assists in developing schedule for required manufacturing activities
Monitors and statuses production schedules
Conducts program meetings
Recognizes schedule problems and acts as interdepartmental liaison for timely solution
Develops critical path summaries and solutions
Develops manufacturing plans for projects/programs and keeps projects to schedule by recognizing schedule problems and delivering solutions
Oversees the implementation of engineering changes into production
Interfaces with supervisors and engineers to assist in solving workflow problems
Supports and coordinates customer/government production status reviews.
Assists in development and maintenance of departmental procedures
Assembles presentation data and performs monthly Operation reviews for Operation managers, Operation VP and other key personnel
Evaluates vendor expedite fees and approve direction in relation to schedule and priorities

100

Project Administrator Resume Examples & Samples

Effective written and verbal communicator
Software Development or related Technology background
Experience supporting and or processing clients/stakeholders requests
Extremely coachable
Practical experience in a corporate environment

101

Project Administrator Resume Examples & Samples

Participates in problem solving with procurement, contracts program management, and engineering
Develops appropriate electronic and hard copy reports and records; specifically program metrics, eSRS, SF294 reports, project worksheets by contract or delivery order, SAP GPD and plant stock analysis
May represent the organization with outside organizations
Must demonstrate a basic understanding of project administration principles, theories, concepts and techniques. Must have experience organizing, planning, scheduling, conducting, and coordinating work assignments to meet project milestones or established completion dates. Must possess the ability to understand new concepts quickly and apply them in an evolving environment while contributing to the development of new processes. Must be customer focused and possess: (1) the ability to identify issues, analyze data and develop solutions to a variety of non-routine problems; (2) good analytical, verbal and written communication skills to accurately document, report, and present findings; (3) good interpersonal skills enabling an effective interface with other professionals; and (4) good computer skills. Ability to work independently or in a team environment is essential as is the ability to work extended hours as required

102

Project Administrator Resume Examples & Samples

Act as a key point of contact for the client, managing their expectations and keeping them updated throughout the process
Liaise with all teams involved in project delivery to coordinate work, including engineers, technical staff, trainers etc
Keep documentation and databases updated
Book installs and coordinate engineers' diaries with customer requirements
Be responsible for projects from the point of order, until completion of work

103

Project Administrator Resume Examples & Samples

Schedules and cancels meetings and revises calendar(s) based on priority and important changes
Designs and produces varies reports and presentations for mulitple department projects and meetings
Produces, formats and edits correspondence and documents
Creates and maintains necessary tracking/coordination spreadsheets
Schedules department events, conference facilities, weekly/month department meetings, and plans and negotiates food and site locations where necessary
Organizes and distributes hard copy mail and email/phone distribution lists
Performs special projects as assigned

104

Project Administrator Resume Examples & Samples

Working with a rail vehicle manufacturer, transit agency or consulting firm in the area of project management or production support
Working at a support service level with a agency / operator within the maintenance or procurement teams
Working for building contractor or services provider

105

Project Administrator Resume Examples & Samples

Take ownership for customer orders received against quotations and verify them for accuracy,
Enter orders into the sales order processing systems ensuring all data is checked and accurate,
Take ownership the follow up of the order with the customer and with the factories,
Ensure that the internal order are placed by the purchasing department,
Ensure that the customer orders have been delivered on schedule,
Liaise with Services team to schedule the power up on the customer site,
Take responsibility for shipping and for invoicing customers once orders are complete,
Manage the customer satisfaction survey (where applicable),
Liaise with project team and Sales engineers to inform about the status or possible challenges regarding received orders,
Maintain accurate and updated order logs (acknowledgement, shipment receipt, delay, etc),
Use and help to local organization with tools as JDE, ORACLE, SharePoint, PMMT, etc
Manage the customer disputes

106

Project Administrator Resume Examples & Samples

Coordinate the diaries, communications, travel arrangements and expenses for the Assistant General Manager (Projects) and the Project team
Maintain schedules and information required by the Assistant General Manager (Projects) and the other 3 members of the project team
Coordinate the use of meeting rooms and facilities and the provision of equipment and refreshments
Coordinate the minute-taking, typing, collation and distribution of documents on behalf of the project team
Produce PowerPoint presentations for the project team
Develop standard documentation for internal/external distribution
Develop and maintain a project tracking system
Coordinate the flow of information between the project team and the wider Centre Management team, and with other Westfield departments, through weekly updates
Respond promptly to internal/external requests for information and other forms of correspondence
Provide cover and support for Reception team on an ad-hoc basis
Raise and reconcile purchase orders for the project team
Monitor press and social media activity and alert the project team of any relevant issues
Research technologies and innovation in the retail industry to help the team identify business development opportunities
Provide support for community engagement initiatives and for the delivery of Westfield’s commitments in the local community

107

Project Administrator Resume Examples & Samples

Providing support to the Surface Ships & Torpedoes (SS&T) Team with word processing including registration of documentation, recording and collating of minutes, drafting of documentation and letters, bid packs and PowerPoint presentation slides
Preparing and collating the SS&T projects monthly Cost and Status Report presentations
Arranging local and international travel and accommodation for UWS projects
Assisting in the preparation of small bids and Survey & Quotes within the SS&T team
Utilising Project Management software to assist the Programs Manager identify potential project issues and resourcing gaps
Managing the SS&T incoming and outgoing correspondence including registration of correspondence in databases and maintenance of correspondence files in project libraries
Performing clerical support tasks for UWS management team
Organising meetings, luncheons and functions as required
Previous experience working in an office or business administration role
Sound knowledge of general financial process’ and procedures
Advanced level computer skills in the Microsoft Office Suite
Excellent interpersonal skills including the ability to communicate with people at all levels
Cert IV or Diploma in Business or related discipline would be desirable however not essential
High level of initiative and ability to work autonomously
Excellent organisational skills and the ability to work within tight timeframes and deadlines

108

Project Administrator Resume Examples & Samples

Experience in implementing new procedures
The ability to communicate at all levels
Demonstrated time management and organisational skills
A strong sense of commitment, a willingness to learn and a desire to work in a dynamic, deadline driven team environment
Quality and productivity in execution of duties and responsibilities, as outlined above
Timeliness and accuracy of completing tasks
Achievement towards goals
Minimum of 5 years’ experience in project based support roles
Proven track record in driving others to adhere to applicable processes and procedures
Demonstrated capability in the follow up and close out of action plans
Ability to prioritise effectively and manage time, including demonstrated capability to manage multiple tasks and competing priorities
Ability to effectively communicate with a wide audience across a variety of mediums
Ability to develop systems and contribute to activities to improve the efficient operation of the group and office

109

Project Administrator Resume Examples & Samples

Proven ability to multi-task, prioritize projects, and adhere to deadlines
Strong organizational skills with an attention to detail
Discretion for confidential information
Ability to work in a fast-paced, collaborative environment and respond quickly, creatively, and flexibly
Technologically savvy – experience with basic web search, social media, cloud-based document sharing (JHBox, Evernote), and project management tools
Strong computer literacy skills, specifically with Microsoft Office products (Outlook, Word, PowerPoint, and Excel)

110

Project Administrator Resume Examples & Samples

Demonstrates through application, an understanding of the project management process to assigned roles and tasks
Works independently to draft project deliverables
Craft strategic plan documents, and revise these document each year during the four-month strategic planning cycle
Refine existing sales performance tools, including OneView/salesforce.com, so that they are of optimal benefit in managing the sales process
Provide analytical support for strategic decisions
Provide monthly updates to the Head of Commercial Banking regarding banker and team performance
Present new Corporate Banking Group initiatives to the Commercial Banking team
Develop and deliver regular reporting on sales activities
Contribute to incentive goal development through quantitative analysis of sales performance
Conduct ad hoc data analysis upon request, sourcing data from the bank’s CRM, risk and customer profitability databases

111

Project Administrator Resume Examples & Samples

Provide administration support to the Contract Management Team, and other areas of the Contract when required
Proactive diary management for Contract Management Team
Provide administration support to client (where applicable)
Create and issue Contract monthly report
Arrange travel/accommodation
Arrange meetings and record minutes when required
Liaising with commercial team to record impending costs including lunches, taxis, stationery etc
Generate Amec Foster Wheeler/Contract associated forms (i.e. personnel Requisitions, New start forms, Travel Requisitions, change Control, Interim Review)
Arrange hardware/software, furniture etc for new starts joining the project
Liaise with Facilities for any office moves or facilities issues
Update contact list, seating plan, project distribution list with new starts/leavers
Ensure that stationery levels are maintained using the Corporate Materials System
Maintain accurate filing system for project letters, reports, etc
Maintain Contract SharePoint site
Deputising for Senior Administrator where applicable
Good understanding of office administration processes and practices
Regular use of major software packages i.e.: Word/Excel etc., input into project share point site
Experienced in the production of detailed documents/reports
Maintain confidentiality at all times

112

Project Administrator Resume Examples & Samples

Assisting in the preparation of project documentation including contract documentation, reports and submissions
Assisting in the preparation of tender documentation
Participating and coordinating in project/client meetings and events including taking and preparing minutes
Establishing and maintaining effective project administrative procedures
General project administration duties as required
Direct assistance to Project Managers

113

Project Administrator Resume Examples & Samples

Instinctively takes the lead in high stress situations and leverages their strong problem solving skills and ability to facilitate surrounding support teams to perform Major Incident Management functions critical to production up time
Responsible for leading restoration of site impacting incidents through ownership of outage bridge calls, triaging and investigation of infrastructure and application health, and orchestration of available resources to drive resolution of degraded systems as quickly as possible
An understanding of application and infrastructure fundamentals is key for this position. Strong communication skills and the ability to work both individually and across a globally diverse group of engineers and support staff are also required
Outside of incident support, the candidate is a self-motivated individual who identifies opportunities and acts on them
Responsible to help drive operational maturity and efficiency through process refinement, automation development, knowledge sharing sessions, and partnership across a variety of business units to promote a highly reliable organization
Owns, drives restoration and coordinates efforts across multiple support teams
Identifies own goals and determines how to achieve them; works independently
Foster and evangelize IT best practices for Major Incident Management including detection, triaging, assessment, troubleshooting and restoration

114

Project Administrator Resume Examples & Samples

Providing high level administrative support to the Maritime team
Liaising with internal and external contractors and suppliers for the initial setup of the office space
Preparing and collating project cost and project status report presentations
Assisting the Project Manager, Engineering Manager, Asset Maintenance Manager, Supply Support Manager and Contract Manager with day to day activities to ensure delivery of execution activities
Arranging local and international travel and accommodation as required
Attending and preparing meeting agenda’s and taking minutes
Assisting with meeting organisations including catering and conferencing facilities
Developing strong working relationships internally and externally; and
Any other Administrative tasks as required
Sound knowledge of general financial process and procedures
Advanced level computer skills in Microsoft Office Suite
High level of initiative and ability to work autonomously; and

115

Project Administrator Resume Examples & Samples

Highly organized with the ability to work independently and prioritize a diverse work flow
Ability to work independently, and have the flexibility to handle many issues at any one time
Strong word processing, spreadsheet, presentation and database skills
Strong communication skills, written, oral, and ability to deliver client presentations
Enthusiastic and motivated, displaying reliability and loyalty
Appreciation of the level of confidentially associated with some aspects of the role
Capable of recognizing and resolving problems related to meeting customer needs within business and internal control guidelines
Major challenges
Ability to work with multiple complex functions and systems which are inflexible and require creative solutions
Ability to engender trust and confidence with internal and external customers
Ability to identify areas for improvement in the logistics of DSS processes

116

Project Administrator Resume Examples & Samples

Associate Arts degree in Construction Management or equivalent; or two years of related experience and/or training; or equivalent combination of education and experience
Proficient with Microsoft Office products
Experience in general accounting and a general knowledge around installation and operations of Energy Management Systems, HVAC Systems and/or Temperature Controls preferred
Experience in construction is highly preferred

117

Project Administrator Resume Examples & Samples

Manage a multi-line system independently as a Main Receptionist
Work with spreadsheets on a regular basis
Manage international and domestic travel arrangements for employees
Assist with the expense reports for travel bookings
Assist & support Human Resources with filing and other employee’s related documentation
Maintain company and employee’s confidential file
Assist with the Spain office set up
Assist with employee’s visa application and other government & legal process if needed
Active participation in contributing to proactive solutions to increase efficiency, effectiveness, and cost savings mostly in the area of travel logistics which includes but not limited to ticket reservations, hotel and taxi bookings for employees
Package, ship and receive materials to/from designated locations
Order, receive and stock office and kitchen supplies
Maintain cleanliness and organization of the office and public areas
Coordinate and manage protocols for shipping
Collection and distribution of mail
Manage rental car accounts
Maintain a log of passports and visa details for employees if applicable (expiry dates etc.)
Managing guest/vendor visitation protocol
Other administrative tasks as assigned
3 years administrative experience in a customer oriented environment
Demonstrated proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)
Experience with Microsoft Project a plus
Excellent follow up skills
Ability to meet concurrent deadlines, organize time and prioritize assignments
Experience with Concur and Project Server application is a plus
Ability to communicate fluently in English & Spanish

118

Project Administrator Resume Examples & Samples

Assist the Director of Construction with monthly reporting, communications, and follow-up with project staff
Coordinate and prioritize project needs with Project Managers across various locations in the Northeast
Support remote project teams with office-oriented tasks, such as uploading, sending, receiving, and managing project data
Assist and take ownership of project administration and documentation functions, such as
Self-driven and motivated individual who will need little direction in driving responsibilities to completion
Excellent verbal and written skills are required
Expertise in Microsoft Office is required, especially in Word, Excel, Outlook, and PowerPoint. Considerable word processing, typing, and electronic filing skills are a must. Graphics manipulation a plus
Understand construction terminology
Proficient time management and organizational skills
Ability to work under time constraints and pressure with a variety of personalities and team members
Experience in construction or engineering a plus
Knowledge of accounting and budget processes, or a legal background a plus
Ability to work 40+ hours a week with the potential for occasional travel to various jobsites to provide onsite assistance

119

Project Administrator Resume Examples & Samples

Support internal application development, data and infrastructure IT projects
Track and update project plans and related technical documentation
Support project management staff with various tasks such as change management, procurement, scheduling, process improvement, and meeting documentation
Identify, track and report issues and assist identify ways to mitigate in support of the plan
Document weekly status reports including project progress, key milestones, tasks accomplished
Project closeout coordination including document control, checklist and closeout meetings
Attend and support agile/scrum ceremonies for IT projects
Assist in developing tools and techniques to track and monitor IT projects
Must be skilled with use of Microsoft Excel, Word, PowerPoint and Outlook
Must be familiar with Microsoft Project or other means of building and tracking plans
Familiar with use of Skype or other utility for working with remote sites
Willingness to take ownership and be accountable for delivery of services to the business partner
Ability to work with extremely busy teams and diverse roles and personalities to meet deadlines
Capable of embracing unexpected change in direction or priority
Ability to quickly learn and understand new Project Management tools and methodologies
Two to four-year degree in business or computer studies
Helping with paperwork (charters, closure docs) on application development and infrastructure
Demonstrated strong teamwork and interpersonal skills
Ability to communicate with all levels of the organization
Familiar with Microsoft SharePoint
Familiar with Daptiv and JIRA project management tools

120

Project Administrator Resume Examples & Samples

Obtain Material & Subcontract Req requirement dates & ship to info from the PM
Create Material Requisitions and Subcontract Requisitions
Providing PMs and Techs with ship dates as required
Maintain an accurate Plan cost plan for each assigned project based on the PM???s
2 years experience as an Administrative Assistant with client facing and field scheduling duties
2 years of MS Office (Word, Excel, and PowerPoint) experience in a business environment
1 year experience in SAP (or other invoice/accounting/scheduling) software in an office

121

Project Administrator Resume Examples & Samples

Diary Management
Booking hotels and travel, arranging visas all other aspects of travel
Support the arrangement of office events
Organising meetings and taking minutes, distribution of agendas and minutes
Providing support to the House Manager in the administration of activities connected with building records and maintenance including statutory compliance, organising contractors, dealing with urgent maintenance and routine compliance
Assisting in any office moves / re-arrangement
Coding and resolving invoices for work
Liaise with Department heads to agree storage and office requirements and ensuring that there is adequate furniture
Management and procurement of office and kitchen supplies
Maintain and improve the overall office appearance, cleanliness and function
Emergency evacuation co-ordination and planned business continuity activities
Maintaining and updating the notice boards, including the health and safety board – ensuring that training is up to date and there are the correct number of personnel for fire wardens/first aiders
Providing administrative and secretarial support to the project teams
Typing letters and dealing with contractual correspondence
Project data management systems
Registering, filing and maintenance of project correspondence and records
Archiving and document management
Dealing with deliveries
Dealing with post and couriers
Arranging catering for meetings
Booking conference rooms
Organising taxis for visitors

122

Project Administrator Resume Examples & Samples

Assist in maintaining effective relationships with clients, designers, consultants and internal Skanska clients
Maintain filing systems
Ability to understand and follow directions,
Junior College or Vocational education desired
Minimum of 4 years of related administrative experience

123

Project Administrator Resume Examples & Samples

Provide specialized administrative support to a Project Manager and the project staff on a small to medium-sized project
Business operations specialist reviews every aspect of company operations for the purpose of improving operational processes to better serve customers and to make the company operations more efficient
Work to be performed at a client site
Five or more years of administrative assistant experience
Experience working with project practices and procedures following standard methodology
Experience working with client background, project goals, and critical success factors
Synchronized Pre-deployment and Operational Tracker (SPOT)
Joint Personnel Adjudication System (JPAS)
Travel preparation and coordination
Good office equipment skills such as faxing and photocopying
Good personal computer and project management software skills
Good organizational skills to balance work and prioritize tasks
Ability to work in a team environment with multiple members
Ability to build a positive working relationship with the client and project a professional image

124

Project Administrator Resume Examples & Samples

Preparation of portfolio report dashboards
Arrange meetings and support the creation of agendas and meeting packs
Record minutes for portfolio & programme board meetings, updating Action / Decision / CR Logs as required
Provide administrative support for portfolio and programme SharePoint sites including managing permissions, updating and managing existing content and documentation, and running reports
Follow processes to ensure project management documentation, reports and plans are relevant, accurate and complete
Track and monitor deadlines, escalating overdue items
Develop positive relationships with managers and staff to enable the PMO to provide support including facilitation, tracking and reporting on projects
Prepare PMO communications through a variety of media, including (but not limited to) email, intranet, face to face sessions, etc
Support the other team members to ensure that excellent service provision is maintained

125

Project Administrator Resume Examples & Samples

Maintains Project Master Schedules
Monitors check lists and sign off documents
Assists with the coordination of customer travel, lodging, and logistical needs
Supports customers visits/meetings, preparation of formal reviews (i.e. SRRs and DRs), and generates meeting minutes
Maintains the project databases (actions, correspondence, deliverables, etc.)
Analyzes project status, orders, SNAG status, and progress based on project data and assists with preparation of reports for the Project Managers
Tracks invoicing and reconciles accounts receivable balances with Project Manager
Serves as liaison between Project Management and Finance on all invoicing and collection matters
Assists the Department Manager by managing the important Project Contract files, KPIs and Governance for the Project Management group
May act as a primary customer contact as needed
Degree in Engineering or a relevant field (in process or recently obtained) with some related extracurricular experience
Advanced skills in MS Office (MS Project, Word, Excel, PowerPoint, Visio)
Knowledge of SharePoint
Ability to multi-task and meet deadline

126

Project Administrator Resume Examples & Samples

Build and maintain project plan and schedule
Contributes to ensuring project deliverables are met
Assist in documentation and project status tracking
Monitor activities to ensure project objectives are met within established time frames and budgets
Additional responsibilities will include scheduling, conducting and attending meetings and supporting management in overall objectives
Will prepare meeting minutes and help with the creation of presentations as required
Support case management initiatives
Deliver presentations to providers, peers and members as needed. Seeks out opportunities for process improvements/efficiencies, and supports business initiatives

127

Project Administrator Resume Examples & Samples

Support Project Managers, Estimating Teams and Project Engineers with validation of Disadvantaged Business Enterprise (DBE) certifications and compliance documentation during the Project’s Bidding Phase (Pre-award), including good faith efforts to comply with State and Federal requirements for DBE participation
Support the project managers with attainment of DBE supplier participation goals mandated in the prime contract
Support the project team’s documentation of the validation of DBE’s commercially useful function requirements, DBE payment certifications, and Granite’s good faith efforts to attain DBE goals during the Project Execution Phase (Post-award) to ensure compliance with Federal and State contract requirements
Prepare and update project Tracking Logs and submit to Project manager ensuring Project progress is accurately measured
Review and update Materials Request Form (MRF) with correct cost codes for internal material transfers to properly account for project costs
Assist Project team in preparing subcontractor payments and prime contract billings to ensure subcontractor payments and client billings are timely
Assist with purchase orders, enter receiving documents in system and process manual invoices to ensure success in the full cycle of the procurement process
Prepare extra work billings from Daily Extra Work Reports to ensure timely payment from owner and certified payrolls are in alignment
Provide backup for timecard approval and dispatch function to assist in absence of engineer or manager and ensure continuity of payroll and crew scheduling functions
Prepare and run cost reports (e1 and FIS), distribute to project team, perform specialized cost analysis and research projects as requested to ensure accuracy, timeliness and cost effectiveness
High School diploma or Equivalent required
BA or Associates Degree or equivalent experience preferred
2 years of experience in office administration preferred
2+ years of experience in construction administration preferred
Proficiency with MS Office products (Word, Excel, Outlook, etc.)
Excellent interpersonal, communication (verbal and written), and organizational skills
Working knowledge of the Purchasing and Account Payable module in JD Edwards preferred
10 Key by touch
Basic understanding of IT hardware and software terminology
Able to learn new computer systems quickly
Basic understanding of cost tracking and controls principles
Working knowledge of construction equipment, materials, and terminology preferred
Ability to operate with all levels of staff
Willingness to take on additional tasks
Ability to work independently and prioritize multiple tasks under tight deadlines

128

Project Administrator Resume Examples & Samples

Minimum of 3 years of accounting experience or equivalent education
A/E industry experience preferred
Solid knowledge of general contracting practices for financial terms and conditions
Ability to determine client preferences concerning invoice formats and requirements for any supporting documentation required
Ability to organize work flow to allow time to pro-actively be looking ahead to what financial events might affect the project if action is not taken
Able to develop solid working relationships
Excellent customer satisfaction and communication skills

129

Project Administrator Resume Examples & Samples

Work with Wabtec Engineers to ensure a quality design and that project deliverables are met
Support project timelines per customer request
In support of project utilize project software (MS Project, Primavera or equivalent)
Responsible for inputting / tracking project budget and maintaining data in Tracker; assist in creation of project estimates
Produce project reports for internal/external project review meetings
3-5 years project experience (in railroad engineering project management, preferred)
Project management assistance experience, required
Knowledge and understanding of railroad engineering, strongly preferred
Knowledge of financial forecasting and experience with budgets, required
Excellent organizational skills, required
Experience with technical writing and proposal writing skills, preferred
Ability to effectively interact with all levels of management within Xorail and the Customer’s staff to promote good relations
Proficient in MS Word, Excel, Outlook, and Project (or equivalent), required

130

Project Administrator Resume Examples & Samples

Prepare and produce bid submissions in accordance with AECOM brand guidelines and to meet client requirements
Provide administrative support to the workgroup e.g. produce reports and other general material to support the Business lines
Advice and support to local tenders and proposals
Participate in go/no go meetings for future opportunities
Assist with on-boarding and new employee set up e.g. submit IT requests on behalf of Team Leaders/Managers

131

Project Administrator Resume Examples & Samples

Solid knowledge of drafting budgets and budget processes and control
Financial reporting and analysis
Reception, control and data entry of invoices and financial aspects
Direct communication with internal departments, suppliers, clients, partners
Assist in projects report preparations
Analytical and critical thinking skills
Planning and time management skills
Capacity to work in different cultural environments
Strong team skills oriented
Extremely organized

132

Project Administrator Resume Examples & Samples

Guides efforts to develop and improve deployment operations through efficient and effective integrated processes, implementing common management processes/services to use organizational resources efficiently and effectively
Serves as liaison between program/project management, project teams and administrative service departments on matters of importance
Conducts and leads weekly Contractor Logistics Support Administrative TELECON
Updates and develops office-level standard operating procedures (SOP)
Ensures all deployment requirements are coordinated in accordance to time and site specific guidelines
Coordinates operating procedures that are aligned with the strategic business and administrative objectives of the organization
Analyzes customer requirements and translates these requirements into organizational plans
Develops mechanisms for monitoring progress and for problem solving with program managers, project teams, and administrative services departments while developing solutions to meet budget, schedule, quality objectives, and company policies and procedures
Works closely with the Import/Export Compliance team to ensure employees have submitted all required documents before and after deployments
May travel monthly to Creech Air Force Base to coordinate with the on-site Aero Services administrative team
Oversees orientation/indoctrination for all new Aero Services employees
Reviews expense reports and works with Account Payroll department to ensure the expense reports are processed and paid in a timely manner
Must demonstrate a basic understanding of project administration principles, theories, concepts and techniques. Must have experience organizing, planning, scheduling, conducting, and coordinating work assignments to meet project milestones or established completion dates
Must be customer focused and possess: (1) the ability to identify issues, analyze data and develop solutions to a variety of non-routine problems; (2) good analytical, verbal and written communication skills to accurately document, report, and present findings; (3) good interpersonal skills enabling an effective interface with other professionals; and (4) good computer skills
Experience supporting Military Deployed Operations (CENTCOM Theatre preferred)
Strong technical skills with Microsoft Excel and various deployment/scheduling trackers
Ability to obtain and maintain a DoD Secret Security Clearance

133

Project Administrator Resume Examples & Samples

The incumbent will be responsible for general administrative duties including calls management, letters circulation, maintenance and filling of operational information and technical assignments
Provide central filing upkeep, library and brochures documentation
Assist in project operations administrative duties
Prepare project requisition and stock requisition
Process purchase order through SAP, as well as process invoices and delivery orders
Provide assistance and coordination in responding to customers’ enquiries and request
Data entry and general administration as required by the Project Manager and other project team members
Coordination and management of customers visit, trainings, provide onboarding administration of new employees and process cessation forms for resignees, on top of other activities organized by the team
Upkeep and maintenance of record for the instruments, and coordination of procurement for the instruments that needs to be calibrated
Collect, verify and input of timesheets and overtime in SAP

134

Project Administrator Resume Examples & Samples

Reviewing contracts (custom pricing & regular ones) that are agreed with a certain account and ensuring that DPE's approvals are provided so as they can be proceeded
Classifying the contracts signed with external entities under the appropriate Strategic Outsourcing project
Acting as interface between project managers and Network Services Provider pertaining to resource assignment
Tracking all the resource assignments in a file and keeping the projects managers informed of all the assignments they are not aware of
Communicating/negotiating with the suppliers in order to attain the best offer on time
Working with the company's financial services department to verify payments and confirming delivery of goods and completion of services
Starting and coordinating the relevant process so as the financial approvals are attained by the customer (regarding the procurement process)
Requesting new customer numbers as needed and verifying customer numbers have correct people profiles so hardware ships to the proper location
Submitting requests to update CNDB (Customer Number Database) as names change
Maintaining customer number spreadsheet with new customer numbers
Tracking the procurement processes and providing the updates to the project managers
Communicating with the Warehouse Coordinators in order to confirm the delivery details and provide any other information is needed
Maintaining project documentation, plans and reports
Coordinating activities & information so as the projects move smoothly and the delays can be prevented
2 years experience on Project Coordination and Administration on platform area

135

Project Administrator Resume Examples & Samples

Strong communication (both verbal and written)
Learning Agile
Political Savvy

136

Project Administrator Resume Examples & Samples

Set-up an electronic folder system for the project
Set-up registers for monitoring/tracking controlled documents for the project (RAMS, Plans, TQs, Transmittals)
Formatting and numbering controlled documents for the project
Packaging together workpacks
Distributing workpacks to the site teams
Raising requisitions for plant and equipment
Raising requisitions for materials
First point of contact for supplier queries on the project
First point of contact for payroll queries on the project
Organise logistics for the project manager and site manager
Assisting the Quantity surveyor with maintaining contemporary costing information
Assisting the Project manager with maintaining inspection documentation and material certification for inputting into the databook
Maintain a project level competency matrix
3 years’ relevant experience of working in a project administration role

137

Project Administrator Resume Examples & Samples

Assist in the coordination of multiple elements of the project portfolio using the Clarizen tool suite
Set up and configure projects, templates, forecast,etc
Manage the project documents repository and facilitate the requirements change management approval process

138

Project Administrator Resume Examples & Samples

Experience with configuration management tools
MS Office Proficiency
Project Management Software Skills (i.e. MS Project)

139

Project Administrator Resume Examples & Samples

Under direction of Project Managers, reviews floorplans to confirm required quantities of Bank procured furniture, fixtures, trade and specialty equipment
Coordinates furniture and specialty equipment requirements with various internal stakeholders
Following procedures, obtains cost estimates from external vendors for Bank procured items and reviews to ensure accuracy of all information
Provides completed procurement plan to Project Manager for approval
Coordinates and places order(s) with external vendors
Schedules and coordinates delivery to meet overall project timeline
As required, coordinates physical receipt of materials
Follows up and reschedules as necessary
Evaluates vendor performance
Provides complete and accurate information to Contracts Specialist to obtain purchase orders, service agreements and certificates of insurance as applicable
Upon completion of projects, ensures all documentation is correctly completed and vendor invoices reviewed for payment in a timely manner
Assists Project Managers in a variety of capital project related tasks including data entry, filing, vendor communications, internal communications, security clearances, construction site visits and miscellaneous documentation
Performs all other miscellaneous responsibilities and duties as assigned
Minimum 3 years of experience in similar role or positions with vendor/contract procurement/management responsibilities
AutoCAD experience a plus
Ability to read floorplans is highly preferred
Demonstrated proficiency and expertise with personal computers in a networked environment and Microsoft applications (Outlook, Word, Excel, Access and PowerPoint) or similar software
Must have excellent interpersonal and written and verbal communications skills, as well as demonstrated experience working in a team-based environment
Ability to write clearly and concisely
Ability to prioritize, work under pressure and manage multiple tasks
Must be able to work across departments and divisions and maintain/build strong working relationships
Must occasionally be able to provide own transportation or to operate a vehicle with a valid driver’s license, and ability to commute and arrive at intended destination in a timely manner and/or as required

140

Project Administrator Resume Examples & Samples

An Associate's Degree in a related field or equivalent work experience
A Bachelor's Degree preferred
Proficient in Microsoft Office such as Word, Excel, PowerPoint, Project, Outlook and Access

141

Project Administrator Resume Examples & Samples

Defining and clarifying multiple project scopes
Developing and maintaining detailed project plans
Collaborate with internal staff and external partners around professional development implementation; measuring project progress and determining corrective actions to keep the project on track; and leading the development of technology tools and online learning products in coordination with CTE staff and external partners
Must be able to lead implementation plan to meet project and learning goals
Must be self-directed with a teamwork orientation
Must be able to problem-solve and find solutions to technical and training challenges
Must be able to work independently in a fast-paced environment and meet project deadlines
Must be able to communicate effectively with internal and external partners
Knowledge of early childhood special education is advantageous but not required

142

Project Administrator Resume Examples & Samples

Cost accounting for construction projects/ snow removal operations
Code all incoming packing slips to ensure accuracy and timeliness
Track rental equipment and approve rental equipment invoicing electronically
Order job material at superintendent’s request
Coordinate all administrative paper flow
Maintain electronic filing of project related documentation and correspondence
Production of Key Performance Indicators (costing information for concrete and asphalt paving, tall wall and structure work) and variance analysis of each KPI
Analyze all financial information with an objective to control and monitor all costs
Analyze the variance between budgeted profits and actual achieve
Prepare reports to enhance Superintendent’s job knowledge in relation to project’s financial performance
Resolve price discrepancies with the Purchasing Department. Adjust invoices as indicated by Purchasing Department
The processing of credit invoices for all unapproved invoices or invoices with incorrect prices
Check the addition, extension sales tax and discount calculations on all invoices
Input approved invoices into the cost control system and check edits when completed
Input monthly A/P accruals into the Viewpoint System for job cost purposes
Sorting cashed cheques from bank for inputting into Bank Statements
Backup support for instant cheque desk
Provides reception relief as per set schedule
Diploma or Degree in Business Accounting, Business Administration or related area preferred
1 to 3 years related experience; construction experience an asset

143

Project Administrator Resume Examples & Samples

Develop and produce standard and ad hoc project reports and spreadsheets to include but not limited to
Proficient in the use of project management, spreadsheet and presentation software
Strong knowledge of Windows and PC software programs
Ability to work independently and function as a member of a project team
Strong data interpretation skills
Bachelors degree in Business or MIS is preferred
A minimum of one year of banking industry experience is preferred
Prior departmental experience preferred

144

Project Administrator Resume Examples & Samples

Prepare project status reports and communication charts daily
Document team meeting notes and distribute minutes to all Engineering team members
Create all RFC (Requests for Change)
Ensure all RFC's created are approved and ready for rollout
Monitor and take action on incident tickets moved in the Engineering queue
Create incident tickets and move to the appropriate support team queue for the Deployment & Support team
Send out application testing notifications to appropriate parties
Track application testing via status report
Escalate to Project coordinator when CAB representation is required
Escalate to Project coordinator or Team Lead when appropriate parties part of application testing process does not respond or has an issue
Effectively and accurately communicate relevant project information to the client and Engineering team
Ensure clients’ needs are met in a timely and cost effective manner
Track & manage contemplated change notices and change orders in the database
Communicate ideas for improving company processes with a positive and constructive attitude, and for developing this attitude in others
Keep the Manager, Team Lead, and others informed about project status and issues that may impact client relations
Submit weekly and monthly updates to appropriate audience in regards to project status
Additional tasks or duties will be subject to change based on the direction for the Team Lead and/or Manager

145

Project Administrator Resume Examples & Samples

Generate project invoices and update Schedules of Values based on project manager’s input
Review and verify all information contained in new projects
Request/maintain general liability, workers comp & stored material insurance certificates
Review and verify all waivers of lien
Obtain (when applicable) and maintain database tax-exempt certificates
Assist project engineers with travel arrangements
Arrange travel for customer visits
Assist with collection efforts on outstanding invoices
Work with project mangers to assure that jobs are set up properly, including subcontractors
Respond to special requests related to customer inquiries, audits, and other data
Assist in processing Change Orders, small quotes and maintain project database on a daily basis
Oversee all needed subcontractor paperwork. Such as: invoices, payments, waivers of lien, change orders, requests for information and specific project documentation

146

Project Administrator Resume Examples & Samples

Sets-up Equipment and/or Services projects in ERP system based on project related documents. Keeps updated and accurate records of projects and provide this information to management as required
Assists with communication to internal customers regarding project status
Follow up the projects orders with the International Logistic Coordinators
Inputs estimates and update cost and all project data into ERP system (Oracle)
Entrance the project sales order into ERP system (Oracle) for equipment
Coordinate with various IR departments for accurate and timely recording of project costs, including time sheets, expense report for project, etc
Responsible to create the project invoices and revenue according project type
Review the projects billing backlog and coordinates/communicates with Managers, Project Managers, Account Managers in order to solve obstacles
Responsible for entering requisitions and coordinate with the sales manager or project manager the invoices for equipment or services by third party supplier and intercompany supplier
Control the balance for the projects accounts (WIP, Unbilled receivable and Unearned Revenue) with the reconciliation methodology
Coordinate the Inter Company invoices related to project fulfillment (ie. Service labor)

147

Project Administrator Resume Examples & Samples

End-to-end co-ordination, delivery and activation of projects using Sharepoint
Coordinating of resources required for the projects
Managing multiple concurrent work activities
Defining new projects, including functional scope, process and system impact analysis, resource planning, financial planning, governance models
Managing projects, including progress management, risk and issue management, resource tracking, financial tracking, stakeholder management and associated status reporting
Tracking and submission of project task and deliverables
Project status meeting coordination and minute taking
Project budget tracking
Project schedule development and tracking
Project status update and reporting to stakeholders
Experience in SharePoint and SDLC
Exceptional attention to detail, and the ability to multi task and prioritise
Exceptional communication skills and the ability to adapt to styles, environments and audience
Proven experience building and managing stakeholder relationships
Positive and commercial approach that focuses on partnering with the business

148

Project Administrator Resume Examples & Samples

Reviewing RFPs
Providing responses to internal and external financial audits and reviews
Reviewing and approving purchase requisitions and expense reports,
Assisting project leaders by monitoring project financial status, forecasting, and project funding levels
BS/BA degree or equivalent, with 6 years of relevant experience; previous project administration experience is also highly preferred
Understanding of proposal preparation, cost control, and project maintenance functions typically gained through increasingly complex responsibilities and experience in both government contracting and commercial environments
Ability to evaluate complex issues involving RFPs, BAAs and contractual documents by applying knowledge of government procurement regulations and company policies and procedures
Knowledge of government regulations and requirements regarding costing, reporting, and certification
Effective interpersonal and communication skills
A can-do attitude, plus a commitment to continuous improvement
Ability to be self-directed as well as work collaboratively in a team environment
Strong proficiency in Excel, Word required; proficiency in PowerPoint preferred
Security Clearance highly desirable

149

Project Administrator Resume Examples & Samples

Providing extensive administrative support for the managed services team
To generate Purchase Order Requisitions and as necessary to support the Managed services team
Reporting on usage for Services Provider License Agreement (SPLA) in external software providers Volume Licensing program
Liaise internally to ensure all records held on internal systems are accurate
Ensure records for external services/ support are accurate and up to date
Run reconciliations to ensure (support) cover is available for hardware
To complete cancellations of customers on internal systems
Creation of installation tickets for relevant department on internal systems where necessary
Liaising with necessary suppliers to obtain quotes that best match price, lead times and availability
Co-ordinate site-to-site relocation of equipment where necessary
Any other Ad-hoc duties
Qualified to degree level
Ability to respond to changing priorities, prioritise tasks, work independently and contribute towards team goals

150

Project Administrator Resume Examples & Samples

Project Steerco meetings (monthly) - Schedule Project Steerco meetings, invite attendees
Follow up with Project Managers that the monthly Project Office reports are produce and stored digitally on time, as well as delivered to Project Office and relative Stakeholders on time
Assist the PMO Manager in monitoring project deliverable deadline statuses, e.g. monthly EPO reports, weekly Exco reports, Risks and Issue Logs and Resource Allocations
Audit requirements (ad hoc) - Monitor project deliverables per stage (Gated Reviews) by ensuring that digital documentation is uploaded to Sharepoint. Ensure that original signed documents are filed and that they are in accordance with governance standards and ensure that all project deliverables are auditable upon closure of the project and backed up to CD. Escalate non-compliance to the PMO Manager and the relevant Portfolio Manager
Weekly and monthly reports - Support the PMO Manager by monitoring the status of weekly and monthly reports
Assist the PMO Manager in monitoring deadline statuses, with reference to
Monthly EPO report updates
Weekly Exco reports
Risks and Issue Log updates
Resource Allocation updates
Assist with setting up Sharepoint and develop and maintain Sharepoint and other relevant electronic systems
Extract established weekly and monthly reports, including, but not limited to
Weekly Resource Allocations
Weekly Progress reports
Human Resource - Schedule interviews, invite attendees, and ensure diary availability; Prepare interview packs; Arrange parking, access, venue, refreshments, etc. On Boarding of team members (internal as well as external staff) - Organise the physical infrastructure, as well as the briefing packs, briefing session, etc. Arrange cell phones, laptops, email, software, permanent parking, access, etc. create staff file for HR management
Staff / department contact list and organogram - Liaise with staff members and obtain their personal information, e.g. cell phone numbers and physical addresses; update the staff contact list; distribute the staff contact list; maintain the staff contact list
Department mail - Update the mailing list when there are changes; liaise with the mailing room and inform them of any changes; check mail daily and distribute
Department stationery (fortnightly): Check the stationery cupboard on a fortnightly basis; Order stationery on the SAP
Supplier Relationship Management (SRM) system; Follow up on approval(s) until completion; Collect the stationery; - Pack the stationery in the designated cupboard; Maintain stationery stock and the cupboard
Set up meetings to arrange for an office move and obtain a quote from Corporate Real Estate Services (CRES) and forward it to the Head of Change for approval
SAP SRM - Use SAP to procure goods when needed, e.g. catering, stationery, flowers, etc.; obtain a quote; Create a SAP order; Follow up on approval(s); Check the goods received against the original SAP order; - Confirm the order on the SAP SRM system; - Make a copy of the original purchase order; Hand the original tax invoice and the SAP SRM shopping cart in at Financial Accounts for payment; Update the costs on the share drive and file the copy away
Follow up on the payment if the company claims non-receipt of funds
Tax invoices - Complete a Payment Requisition for catering, stationery, flowers, etc.; Obtain approval from the Head of Change; Make copies of the documentation and hand the original in at Financial Accounts for payment; Update the costs on the share drive and file the copy away; Follow up on the payment if the company claims non-receipt of funds
Contact Xerox and place an order for toner, and quote the serial number and order paper on SAP SRM
Order catering telephonically or electronically, depending on the Vendor used and arrange for payment
Act as the main reference point for other managers, team(s) or external contacts, e.g. provide contact details of team members. Refer individuals to the appropriate source material or project team member to resolve enquiries
Gather data searches and / or information, e.g. policies, etc
Arrange with drivers to collect and deliver documents on an ad hoc basis. Arrange documents to be delivered via D.H.L. on an ad hoc basis
Meetings for the Head of Change and Portfolio Managers: Set up meetings, including accepting, declining, tentatively accepting and re-scheduling of meetings; Manage diary availability, e.g. travel time, working time, etc.; Organise the venue, refreshments, parking, etc.; Print and file Steerco Pack and other relevant documentation
Book meetings, functions and workshops in advance. The Head of Change dictates what needs to take place and provides agenda points. Draft the agenda, as per the Head of Change requirements; Communicate the agenda and meeting details to the greater team; Organise the venue, catering, equipment, etc.; Perform site inspections if the function is scheduled to take place off site; Confirm the final arrangements
Degree or a Diploma in Project Management, business related field or administration or equivalent NQF level 5 qualification
3 years general working experience of which 2 in a project-administration / project office environment
Communication Skills (Written and Verbal)
Knowledge of Project management

151

Project Administrator Resume Examples & Samples

Assist with the processing of: City Agreements; applications, plan check process for both site development plans and home architectural plans, acquisition of all permits, acquisition and exoneration of bonds; payment and tracking of fees relating to the construction of homes and site development
Compile and prepare reports for status of Community Facilities Districts and bonds
Assist with the review and clearance of all map conditions of approval as directed
Compile and prepare reports and documents for reimbursement packages
Assist department with Bureau of Real Estate processes
Administrative assistance for department
Prepare consulting agreements
Assist with trouble-shooting vendor setup, insurance, payment and other issues

152

Project Administrator Resume Examples & Samples

Provides a range of support for one or more Project Managers. Acting on his/her own initiative and direction a Project Administrator is able to organize, prioritize and complete work in a timely manner
In addition, this person acts as a liaison between the project manager, subcontractors, clients and internal departments to facilitate workflow
As the member of a larger team this person may serve as a back- up to all project administrators. This includes, work and project sharing as needed during busy times, assisting in interviewing and training of new PA staff, and attending meetings and mandatory trainings as necessary
AT least 2 years of project administration experience
Must demonstrate a track record of outstanding customer service and must have strong working knowledge of the Microsoft Office Suite
Multi-Task
Self-Motivation
Follow Through
Sense of Urgency
Energy and Enthusiasm

153

Project Administrator Resume Examples & Samples

Works independently to draft project deliverables for review
Applies the project management process, tools and templates to manage departmental projects
Serves as a support function/resource ensuring all phases of a project is executed according to project plans
Proficient with Microsoft Office applications (Word, Excel, PowerPoint, Visio, Project), SharePoint Knowledge a plus
Ability to manage time and multiple commitments/projects simultaneously
Excellent written/verbal communication, organizational and analytical skills
Understanding of project management methodologies and best practices a plus (PMBOK, ITIL, SDLC, Agile, etc)

154

Project Administrator Resume Examples & Samples

A minimum of 2 years of Inside Sales or Project Management experience within the electrical industry
Must be authorized to work in the United States without company sponsorship
No relocation benefit is offered for this position. Only candidates residing within a 50 mile radius of Windsor, CT will be considered
Bachelor's degree in an Engineering discipline (Electrical, Mechanical, Civil, or Industrial) or in Business Administration with an emphasis on Marketing
Fluency in the French language preferred
PMP certification
Airport lighting experience
Proficient in the use of Microsoft Office, particularly Microsoft Excel
Knowledge of SAP or other ERP system helpful Ability to interact with clients at all levels and translate client needs into solution requirements
Proficient in interpreting plans and specifications and developing quotes
Strong influencing and negotiation skills

155

Project Administrator Resume Examples & Samples

Report and communicate effectively with the Project Team, predominantly the Project Managers
Direct management of the Project Office’s daily needs including but not limited to deliveries/mailing, scanning, architectural drawing print orders, document development, maintaining Project tracking logs, creating project team member directories and managing the overall day-to-day project implementation and operations for the office
Coordinate and maintain a master Outlook calendar for the Project Team, and effectively manage all project scheduled activities, meeting invites, conference call lines and etc
Maintain all project files including ICON’s master project database called SharePoint
Monitor, screen and assist in managing email, mail and telephone communications for the Project team using proper knowledge and judgment
Anticipate Project needs and proactively bring together appropriate people and other resources to support the critical activities and mission by scheduling appropriate meetings and calls
Attend all regularly scheduled construction progress meetings and other meetings as required; taking notes and keeping meeting minutes as required by the Project Team
Utilize excellent time management skills to plan, organize and coordinate the administrative aspects of the Project’s activities and office functions
Assist with the development and planning for all Project related events and special projects
Assist in tracking open RFI’s, Non-Conformance Logs and submittals to ensure that the design team is providing the timely information needed to advance the work in the field
Understand and assist in tracking any potential scope changes, delay claims, project cost exposures and cost/schedule impacts associated with design changes or construction unknowns
Help identify, monitor and track all owner open issues or critical items to ensure timely and effective resolution for the Project Team
Assist in the preparation and collection of each monthly pay application and all back up for processing by the Project Manager Controls
Assist in the assemblage of all necessary back up, minutes and ensure the timely issuance of ICON Monthly Reports for the Client
Advanced Microsoft Office skills including the use of complex functions, various formatting techniques, database sorting/filtering and overall creativity when assembling, analyzing and presenting data
Familiarity with the Construction Specifications Institute (“CSI”) Division structure, construction change orders and like documents, budget formats, and architectural/engineering plans
Multi-tasking and the ability to problem solve and master new concepts in a short period of time
Self-starter with the ability to work independently
Overall the role should be someone who’s detail-oriented, organized in thought, process and action as well as creative, analytical, and collaborative
2-3 years of experience in the construction or a related services industry
Bachelor’s degree (Ideally in construction, engineering or like industry)
Familiarity with Microsoft Project and Access
NOTE - Only candidates who meet this job description’s requirements and with relevant experience will be considered

156

Project Administrator Resume Examples & Samples

Update Spectrum with estimates, contract changes, subcontracts, phasing, and cost projections
General Job set up on and off site
Experience with the following is preferred

157

Project Administrator Resume Examples & Samples

Excellent organizational skills, ability to follow-up, and attention to detail
Must have flexibility, the ability to work through ambiguity and to manage multiple deliverables at once with speed and accuracy
Proficient MS Word, Excel, Powerpoint and Outlook. * May be asked to complete testing
Sharepoint preferred
Experience with maintaining departmental inventory and supplies preferred

158

Project Administrator Resume Examples & Samples

Project Administrator is to develop a project documentation system that will control all communication and ensure that actions and action holders are visible to the Project Core Team as well as the whole consortium
The Project Administrator will also produce a project governance matrix that will detail the regular meetings and reviews that the Project Core Team is responsible for / involved in
The Project Administrator is to manage and organize meetings both external and internal, arranging travel and organising all office requirements to be provided to the Project Core Team
The Project Administrator also oversees recording documents, making appointments, issuing purchase requisition, checking/keeping project internal equipment, doing the customer’s site visits/training, and preparing reports
The Project Administrator can succeed project managers
Office management for a project team: Coordinating and Facilitating PCT, Travelling planning and Booking, Resolving issues related to the project within their own-area, and Performing the other tasks assigned by Project Manager/Director under the role competency
Customer Communication system management: Incoming and Outgoing correspondence/record, Customer visit and oversea/local training, Consortium participation and arrange all the activities within the consortium
Taking minute of meeting and organizing venues and Producing Monthly Progress report in their area for Project Monthly summarizing
Managing, recording and controlling the Log-sheet, MDR (Master Document Register), Customer Submission list, SharePoint and overall project documents in a proper way .Also, Controlling and Generating the PDM (Product Data Management) number for project document identification number
Issuing, recording, and tracking the purchase requisition as well as follow-up Procurement and Logistics for any PO issued and incoming shipment
Typically holds a college or university degree or the equivalent work experience that provides knowledge and exposure to fundamental theories, principles and concepts
Project Management Knowledge, Secretary or Executive Assistant is preferable

159

Project Administrator Resume Examples & Samples

Administers daily operational aspects of one or more ongoing projects; participates in project plan development including vertical integration of products identified by the business to support growth and strategic objectives complying with business processes and procedures
Assist in managing production/independent projects including schedule and performance monitoring, analysis, reporting, expediting, and purchasing
Develop efficient systems and methods to support functional groups to properly identify, plan and schedule product demand supporting a diverse aftermarket mix of products and product line strategies including AFI planning, budgeting, reporting and execution
Ownership of job responsibilities while working under minimal supervision to support business objectives with exceptional problem solving skills in both proactive and reactive situations, as well as communication, leadership and multitasking skills
Typically requires a bachelors degree in Business Administration or a related discipline and three or more years of progressive professional project administration experience. Equivalent professional experience may be substituted in lieu of education
Must demonstrate a general understanding of project administration principles, theories, concepts and techniques. Must have experience organizing, planning, scheduling, conducting, and coordinating work assignments to meet project milestones or established completion dates
Prefer proficiency with SAP to proactively understand and manage deliverables
Proven experience and success in a fast paced, high demand environment and a talent for prioritizing a heavy and diverse workload
Must be customer focused and possess: (1) the ability to identify issues, analyze data and develop solutions to a variety of non-routine problems; (2) good analytical, verbal and written communication skills to accurately document, report, and present findings; (3) good interpersonal skills enabling an effective interface with other professionals; (4) good computer skills
Ability to work independently or in a team environment is essential as is the ability to work extended hours as required; and the ability to interface comfortably with managers and executives as well as functional groups (PMO, CSR’s, Purchasing/Contracts, Finance, QA) to organize and support business reviews and presentations

160

Project Administrator Resume Examples & Samples

Supports the Division Executive in identifying, defining, and framing strategic issues
Represents the views and agenda of the Division Executive in ongoing business processes including budgeting, business performance reviews, and other forums as required
Provides leverage to the Division Executive in day-to-day management by taking ownership for resolving issues on his/her behalf
Works directly with senior department managers on day-to-day issues, special projects and urgent problems to design solutions and implement programs
Develops objectives and processes to enhance coordination and collaboration across the division
Supports key initiatives at the division level
Owns, manages, and executes special projects/initiatives as required
Participates in business continuity planning and disaster recovery initiatives
Acts as a point of contact between division management and employees or other stakeholders
Manages, facilitates and executes projects identified by the Division Executive
Manages strategic planning efforts for the division
Coordinates strategic initiatives, particularly those that are cross-departmental
Support and coordinate matters related to budget planning and financial controls, i.e., department operating expenses, staffing and capital budget planning; review and monitoring of monthly expenses; reconcilement and auditing of monthly invoices, etc
Identifies, analyzes, and monitors issues that affect profitability, growth, and productivity
Responsible for preparing and managing financial analysis projects and statistical studies
Minimum 10 years relevant experience required
May consider alternate combination of education and experience
Extensive background in reporting, budgeting and strategic planning
Some statistical and numerical analysis preferred

161

Project Administrator Resume Examples & Samples

Management of Inventory levels on projects whether for roll out or redeployment, and working with other departments when inventory is needed
Management of redeployment activity including order entry and logistics
Providing a single point of contact for external customers and sales team
Managing the brokerage process of customer owned products being sold or recycled
Support of other Project Administrators as needed
Generating billing documents and summaries for assigned accounts
Creating/ receiving PO’s and customer-owned SKU’s in ERP tool
Custom reporting as required by projects that are assigned
An understanding of Supply Chain Management and it’s workings
Demonstrated track record in the execution and management of comprehensive/demanding deployment schedules which involve multiple customer and/or PCM organizational departments
Excellent time management skills that include the ability to handle multiple projects successfully
Excellent skills w/ Microsoft Office applications such as Excel, Outlook, Word and Visio
Technical and IT experience helpful
Team player willing to quickly and efficiently resolve issues

162

Project Administrator Resume Examples & Samples

Be aware of commercial perspectives (Ts & Cs)
Coordination with other departments (manufacturing, logistics) to ensure capacity and timely implementation
Set-up projects & budget builds, split per product groups, close projects in EMR specific tools
Set-up orders in Business Systems Oracle and JDE in proper manner
Creates and changes budgets in business system: EAC, ETC, risk calculations, monitor cost variances, monitor GP, funding revaluations (currency alignment)
Creates all the following documents
Order acknowledgement
Delivery Note
Packing List
Invoice
Credit Notes
Apply for Address creation in CVDH,
Apply for System ID’s in SMS Business System
Create MRT’s (Material Return Ticket) in SMS Business System
Archiving all transactions
Use and help to local organization with tools as JDE, ORACLE, SharePoint, PMMT

163

Project Administrator Resume Examples & Samples

Document Control and database administration, correspondence, competency management and annual leave database management
Raise Invoices to Customers and initial progress chasing for payment. Escalating as necessary to PM Team
Administering Site Health and Welfare and Absence Management, ensuring that all necessary Management interventions are undertaken and recorded as required by policy
Provide general support to the Site Core Team in allocation of Site meeting rooms, Travel Booking, processing of Expense Claims, stationary and PPE procurement
Experience in a similar role (not necessarily in the rail environment) would be desirable
Be a self-starter, able to prioritize and manage own time and activities and to relate well to people at all levels
Be an effective team worker
Display a professional attitude at all times and possess good interpersonal and communications skills
SAP knowledge required
Flexibility of location in London area may be required from time to time

164

Project Administrator Resume Examples & Samples

Manages and directs a major and large scale program or project of significant size and scope in terms of budget, operations and/or staffing
Manages professional staff and directs the functions and operations of an organizational section or unit; establishes and implements policies and procedures relating to section’s objectives
Consults with staff and consultants to determine scope of services, budgets and specifications for projects; established timelines and implements processes to track and monitor the progress of project and the accomplishment of key objectives
Functions as a specialized advisor to executive level managers or functions as technical specialist or expert level professional in HIV care services
Coordinates and administers Chicago Eligible Metropolitan Area (EMA) initiatives, departmental programs and special projects of a complex and technical nature
Develops and negotiates contract terms and monitors services provided by private contracts ensuring contract provisions meet program specifications
Manage the fiscal, administrative, and programmatic components of the HRSA-funded Ryan White Part A and MAI Programs
Oversee and monitor the sub-recipient agencies who provide services to those enrolled within the programs
Ensure agencies are providing high-quality services to patients, including monitoring, compliance, quality management, and training of agencies
Interpret federal legislative requirements and guidance that governs the Ryan White Part A and MAI Programs
Oversee fiscal management of the programs by developing and submitting annual grant applications and budgets
Directly manage and supervise six staff members
Graduation from an accredited college or university with a Bachelor's degree in Business or Public Administration or a field of study directly related to the responsibilities of the position, plus five years of project management work experience of which two years is managing HRSA Funded Ryan White Part A and MAI programs

165

Project Administrator Resume Examples & Samples

Barchelor´s degree
At least 1 year of experience in administrative roles
English able to talk
Excel (pivot chart, macros)
Queretaro, Qro
LI-JR3

166

Project Administrator Resume Examples & Samples

Set-up and maintain project files, including email, in both electronic and paper systems
Prepare document transmittals and distribution of documents, drawings and other engineering files. Be able to track and maintain status of them. Ensure that documents for comment/approval are consolidated and transmitted in time to meet project deadlines
Use SAP to provide project spending reports, prepare purchase requisitions and report other project information, as needed
Process invoices for project purchases
Prepare correspondence, presentations, and/or reports as required
Follow-up on correspondence and outstanding requests for resolution
Coordinate meetings, travel and other tasks for the Project Team and visitors
Assemble project procedures, maintenance books, and related documents as needed
Maintain project calendar and project team’s availability
Associates or Bachelors degree in a technical field, accounting or equivalent work experience
2+ years administrative experience supporting multiple senior management personnel, to include working on multinational projects is highly preferred and experience with creating budgets, tracking financial data

167

Project Administrator Resume Examples & Samples

Obtain Material & Subcontract P-Req requirement dates & ship to info from the PM
Create Material P-Requisitions and Subcontract P-Requisitions
Maintain an accurate Plan-0 cost plan for each assigned project based on the PM’s monthly forecasted cost at complete
Run Project deviation reports from BW and update Project Vision
Job closure accuracy with 100% job balance
Co-ordinate work from multiple PM's
College Degree or Bachelor's Degree
2 years experience as an Administrative Assistant OR Project Administration with client facing and field scheduling duties
1 year experience with SAP in an office environment(or other invoice/accounting/scheduling) and working with financial systems

168

Project Administrator Resume Examples & Samples

Heavy construction administration including processing submittals, RFI’s, PCO’s, bulletins, etc. using Newforma
Meeting coordination and minutes
Travel arrangements and reservations
Client/consultant communication
Team communication
Coordinate deadlines/deliverables
Contracts including C-401
Project plan revisions in Deltek Vision

169

Project Administrator Resume Examples & Samples

Recognizes the need for negotiations, gathers relevant information and seeks advice from sales and management before proceeding. Works with sales and management to negotiate small changes (cost, scope, effort, schedule solution, resource commitment, etc.) to agreeable result
Works with team members to gather information and collaborates with project team and management to determine possible/probable impacts to the project, document mitigation steps taken in troubleshooting and communicate these to the team and customer
Stays abreast of industry best practices through research, conferences, training seminars and participation in professional associations. Participate actively as a member of virtual teams and assist peers as appropriate. Is a passionate learner, actively looking for opportunities to expand project management skills. Take full advantage of available Education and Certification resources and actively participate in CDW and Partner events
Bachelor degree in business or computer related field or equivalent experience
One to three years’ experience in delivery of Infrastructure Project Management
Working knowledge of one or more formal project management methodologies including at least one that is iterative (non-waterfall)
Must be proficient in solving business problems, applying technology and frameworks and be capable of demonstrating proficiencies in Enterprise IT infrastructure issues
Understands the core level technologies within one practice, i.e. Unified Communications
Working knowledge of the cost, timeline, and resources necessary in deploying technology solutions
A professional, customer-focused attitude and courteous manner towards clients, partners and peers is a must
Ability to work weekends and/or off hours as necessary to meet clients' needs
Excellent written, presentation, and verbal communication skills including demonstrated experience presenting technology recommendations from a business perspective

170

Project Administrator Resume Examples & Samples

1-4 years work experience
Project Plans & Schedules - review and update when necessary
Time entry and approval for projects
Expense entry and approval for projects
Budgets – support the CD and EPM with the review of project financials and advise on areas of non-compliance or exceptions
Budgets – support the CD and EPM with budget creation and maintenance through the use Teradata’s PROFIT tool (or selected alternatives) for project financial tracking and forecast estimate to complete (ETC) and estimate at complete (EAC)
Budgets – support the CD and EPM in their presentation to the client on a recurring basis about the project status (details regarding project actuals, budgets and forecast for financials and resource management)
Process project invoices and check requests through Accounts Payable for outside contractors for the project if needed
Budgets – Cost Review - ensure cost rates for resource costs; travel costs; product/material (PID) cost, etc. are correct and properly applied
Compliance Monitoring – support the CD and EPM in conforming to all required process across all teams; specifically as required by the Professional Services Automation (PSA) tool
Professional Services Automation (PSA) tool support and compliance management; includes the creation, submission and validation of set-up forms for PSA. Work with the America’s CS Business Operations team to ensure project compliance
Reconciliation of data at the direction of CD and EPM including time, invoice, and expenses (often reconciliation to client based systems)
Change Control - Support the process for the project; collecting data; creating setup forms
High Impact Projects (HIP) Support – including maintain awareness of HIP project status; review revenue and gross margin impact for EAC updates
Project Execution support - ensure project status is properly reported; execute the project close-out checklist; support Lessons Learned process
Maintain project organization charts and key distribution lists as required from the project communications plan
Assist in special reporting as required (Red Hip, New Customer/First Engagement, Urgent Awareness, etc.)
Strong Communication skills both verbal and written
Ability to comfortably work with all levels (both within Teradata and with customer)
Handle confidential information with the utmost discretion
Ability to perform and prioritize multiple projects simultaneously
Mentor and help other Project Administrators, Project Managers and CS Consulting Directors in understanding and correctly following Teradata processes and methodologies
Our total compensation approach includes a competitive base salary, 401(k), strong work/family programs, and medical, dental and disability coverage

171

Project Administrator Resume Examples & Samples

Board and events coordinator. Main point of contact for requests via PA’s, visiting employees and distinguished guests
Organisation including but not exhaustive of the following: Hotels, transfers, catering, room bookings, taxis, restaurant and any other planned activities
Meet and greet visitors to site for the GM and for large hosted on site events. E.g. American Chamber
Participates in complex and companywide projects activities with little or no direction from the manager and ensures the work is completed accurately and timely
Providing full admin support to General Manager, dealing with confidential and sensitive matters
Producing reports, presentations, letters and communications
Dealing/responding to Emails
Maintain up-to-date knowledge of the business, and pro-actively use knowledge to provide excellent customer focused value added service provision
Departmental financial budgetary control
Provide proactive diary management
Provides support and analysis for the Projects and Programs under the governance of the centre’s PMO
Worked in support of a VP or Senior Director on confidential and complex issues
Experience of working at a Senior Management Level
Ideally worked in a large multi-site, complex commercial environment
Demonstrable experience of working on projects and initiatives to deliver results
Excellent Powerpoint skills
Knowledge of database Management
Microsoft and other packages

172

Project Administrator Resume Examples & Samples

Perform all administration functions related to projects
Collate and prepare all project related documentation and reports
Co-ordinate meetings
Track invoices and payments in relation to the project budget
Assist with the allocation of project resources
Requirements: Education, Training and Experience
General Business Administration Qualification
0 – 2 years’ work experience
Possess project management knowledge
Demonstrate an understanding and application of applicable project management process (e.g. iPrimer, GSIP, Agile)
Demonstrate an understanding of industry methodologies and knowledge e.g. PMBoK, Prince2
Display knowledge of business and project processes, structures and controls
Demonstrate a high level of teamwork
Service orientation with good organisational skills
Demonstrate a proactive approach and attention to detail

173

Project Administrator Resume Examples & Samples

Provide project controls services to the program team including planning, scheduling, cost control, and earned value analysis
Forecasting, report production and scope change management in a timely fashion and in accordance with all company standards and contractual requirements
Prepares and analyzes reports that outline the project’s financial position
Ensures timely creation and maintenance of project schedules and cost reports
Ensures schedule coordination with project management, engineering, procurement, construction, and external clients
Ensures construction document preparation in accordance with project requirements and schedules
Assists PM with procuring equipment and scheduling manpower for drone program
Assist PM and staff with scheduling and preparation of reports and presentations
Act as Deputy Project Manager to assist with invoicing and tracking of project financials etc
Coordinate staff schedules with other offices
Coordinate Client requests and deliverables between the PM’s, Staff, and Clients
Develop methods to help streamline various project management duties
Experience working with business financial management in an engineering environment

174

Project Administrator Resume Examples & Samples

Data entry of project information into project management technology tools
Assists project management team to ensure audit compliance and KPI (Key Performance Indicators) in accordance with client/customer contracts
Distributes reports as required
Performs project accounting duties, including generating purchase orders, change orders and invoices for review and approval
Reconciles invoices to purchase orders and change orders for Project Manager/ Coordinator review, approval
Performs financial reconciliation for close-out
Set-up project budgets in project technology tools for review and approval
Set-up budget transfers and updates within the project budget as directed by project team
Manage documents related to the project management process, including responsibility for filing management for each project and / or electronic filing of tender bid forms, proposal approval forms, change orders, feasibility approvals, vendor quotations, purchase orders, invoices and other relevant project documentation
Assists PC's in contract administration as required , including attending tender openings and recording results, issuing letters of acceptance and regret, updating tender tracking log, setting up tender opening dates and inviting tender participants
Respond to internal and external customer inquiries concerning performance reports, project tracking system data and invoice payments
Assist in project close-out procedures for all projects including Financial close and recommendations
Track vendor commitments and maintain detailed records of all process documentation
Processes invoices and pay applications in the PMIS system in compliance with established client governance
Liaison with the project teams
Coordinate execution of all administrative and process documents
Process time sensitive invoices for payment by the Accounts Payable department
Prepare routine and special reports as required
Provide general administrative support as assigned
Facilitate and assist to provide internal and external customer training on the PMIS application in accordance with functions of the PA position as required
High School diploma or General Education Degree (GED) required
Post Secondary Education in Business, Administration preferred
Minimum of one year(s) of related administrative experience
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding
Ability to effectively present information to an internal department and/or large groups of employees
Requires basic analytical skills and intermediate skills with project management software and Microsoft Office Suite products
Ability to complete multiple tasks as assigned
Decisions made with general understanding of procedures and company policies to achieve set results and deadlines

175

Project Administrator Resume Examples & Samples

Assist in the development and implementation of project plans, including providing non-routine project and analytical support
Responsible for performing non-routine analysis and research for project support
Participate in the planning and execution of all project phases
Address small to medium scope issues independently or under limited supervision, or assist in the research and development of solutions to larger problems
Assist in the development and deliver of training to employees
Apply project management methodologies during project execution, as needed
Track, document, and analyze project data
Ensure adherence to all current standards and provide proper documentation of all efforts
Perform other assignments/projects as requested by management
Bachelors degree in an applicable field or the equivalent in work experience
Three to five years experience in field
One to two years banking industry experience. Prior departmental experience preferred

176

Project Administrator Resume Examples & Samples

Work w/Wabtec project team to ensure project submittals deliverables (receive, track, etc)
Support document control
Responsible for inputting / tracking project budget and maintaining data in tracker; assist in creation of project estimates
Meeting minutes creation, distribution, etc…
3-5 years project administration experience (in railroad engineering project management, preferred)
Knowledge of financial forecasting and experience with budgets, strongly preferred
Ability to effectively interact with all levels of management within Wabtec and the Customer’s staff to promote good relations

177

Project Administrator Resume Examples & Samples

Bachelors Degree in Administration or Accounting
Desirable of minimum two (2) years of experience with project administration or accounting activities
Excellent verbal and written communication skills and professionalism in customer relations a must
Desirable strong English level, oral and written, capable of receiving training
A working knowledge of MS Office, Oracle and MS Project

178

Project Administrator Resume Examples & Samples

Maintain and monitor employee electronic gate log
Input daily timesheets into FTS, and balance to SAP Systems
Assists with Force Reports
Maintains craft personnel records
Maintains daily payroll files
Assist with New hire personnel
Maintain and Audit weekly timesheets
Minimum 3 years’ experience as a site administrator
Valid CSTS and any other current safety tickets
CSA approved work boots
Proficient with Microsoft Office software applications
Reliable transportation
Administration or accounting diploma an asset

179

Project Administrator Resume Examples & Samples

Responsible for attending all required project management meetings with stakeholders to record meeting minutes, assist in the formulation of business requirements, assist in defining project scope and impact reports, and to assist in identifying potential project concerns
Ability to understand the needs of multiple stakeholders and to facilitate the negotiation of requirements amongst multiple stakeholders
Identify the current- and future-state business processes for assigned projects
Assist the business stakeholders in envisioning the future of their project, providing detailed insights on how their work might need to change to support future scenarios
Create and review test cases in conjunction with assigned projects to be used during acceptance testing
Support user acceptance testing with end users, including gathering documentation of user feedback and then communicating this feedback to the appropriate project team members
Evaluate potential software solutions related to assigned projects and make recommendations to management in accordance with business need
Ability to communicate effectively in both verbal and written communications to multiple stakeholders across the University landscape
Demonstrated analytical skills and the ability to solve problems in creative ways
Basic understanding of information technology and business concepts

180

Project Administrator Resume Examples & Samples

Prepares a project budget, and reports the status of the budget on a monthly basis
Reviews all expenditures for the program including all major equipment acquisitions of over $1,000. Such request
Set preventive maintenance standards and templates for Facilities equipment and systems. Include safety
A minimum of five years’ experience establishing and maintaining Facilities Total Productive Maintenance programs. Experience tracking and improving facilities system performance, cost, and reliability
Experience managing Facilities mechanical and controls system upgrades and replacements
Experience reducing energy consumption and cost
Understand Uniform Building, Mechanical, Electrical codes

181

Project Administrator Resume Examples & Samples

Contract Administrator and Order Processing Activities
Administrative Support Activities
Project Financial and Cost Control Activities
Typically more than three years of related experience in a project-oriented environment

182

Project Administrator Resume Examples & Samples

Good organisational skills with the ability to prioritise workload and manage multiple tasks
Proficiency in MS Office packages
Well-developed communication skills with the ability to relate well to personnel at all levels in the organisation
High level of customer care focus
Training will be given on in-house software and systems

183

Project Administrator Resume Examples & Samples

Facilitates transition of documents to operation and maintenance staff
Performs normal administrative functions such as, filing, log maintenance, processing incoming and outgoing correspondence and transmittals into the database system, record and store photographs, schedule meetings and prepare/distribute minutes
Associates Degree
Positive attitude and willingness to contribute to the team success
Ability to read and understand design and construction drawings

184

Project Administrator Resume Examples & Samples

Provide full administrative support for specific projects including typing, filing, document control, database management, document trackers and project correspondence
Maintain various day to day operational processes for the section including holiday, whereabouts lists
Assist with the preparation of client reports
Preparation of PDR and other internal reporting processes
Organise meetings, room bookings and refreshments for project team, ensuring visitors/clients are looked after
General housekeeping/safety/maintenance
Miscellaneous administrative duties as necessary, including mail distribution
Assist Regional Administration Coordinator with general duties
Provide cover on other projects as requested (e.g. holiday cover)
Assist Receptionist/Administrators as necessary

185

Project Administrator Resume Examples & Samples

Successfully execute all client engagements, including those that are larger or more complex. Includes data collection, review, input and maintenance in e-PRAIS, resulting in client-ready reports. Requires the use of e-PRAIS and other American Appraisal proprietary PC-based programs
Prioritize and monitor status of all assigned work, ensuring that delivery requirements are met and updating Job Flow in e-PRAIS and milestones in the Report Status System for all assigned contracts as events occur
Analyze and process new Public Service appraisals (creates), verifications, PROS contracts and revision appraisals, using e-PRAIS and other software as appropriate. Additionally, analyzes and processes Health Care creates, and University engagements. Includes
Review client supplied data for completeness, consistency and accuracy
Format spreadsheet data prepared by client and appraisal staff to be loaded to e-PRAIS/Riskpool
Load Appraisal data from consulting staff and misc spreadsheet data to proprietary systems, IRIS data, and miscellaneous spreadsheet data to e-PRAIS/Riskpool
Identify and correct error conditions due to incorrect or missing information or pricing outside of acceptable ranges
Provide review reports to the Project Manager or Managing Director citing errors and missing information that could not be resolved or non-compliance to established policies and standards and applying corrections provided by the Project Manager or Managing Director
Provide a checklist of reports to the Manager or Reviewer per SOC 1 procedures and applying corrections resulting from review
Keep the Project Manager or Managing Director informed of issues which could cause potential delivery delays
Create shipping notices in accordance with report recipient instructions
Manage all client data and client files. Includes
Maintain chronologically organized work files for each client, following guidelines established by the Firm
Vault all work papers after job is completed per company standards
Adhere to all policies, standards and guidelines set by WPPS, FAMIS and the Firm, in addition to those required to comply with SOC 1
Manage company property assigned, including but not limited to personal computers, software, and data resources
Develop and maintains technical skills through reading, research, training or formal classes. Gains sufficient knowledge and experience for advancement

186

Project Administrator Resume Examples & Samples

Review commercial terms of contract to ensure requirements are consistent
Communicate with customers on assigned projects including but not limited to: Initial order receipt notification, Order Acknowledgment, shipment notifications, etc. Setup, manage and maintain the project LN communications database as needed. Scan documents for projects into Lotus Notes
Provide 800 number phone support; log, route, and respond to calls as
Bachelors degree or Associates degree in Business Administration or related

187

Project Administrator Resume Examples & Samples

Support the co-ordination of the business processes and schedules leading to the conduct of project reviews
Work with the PMO to manage the repository of project review documents to facilitate ease of access to the reviews and their predecessor documents
Support the PM in the coordination, population and utilisation of the project’s inputs to the Work Force Planning tool
Support the PM in the maintenance of a range of registers designed to facilitate the efficient operation of the project
Assist the PM in the development and completion of customer reporting documents and tools to meet contractual reporting requirements
Provide secretariat services for project meetings including all venue bookings, set up, minute taking and action recording
Provide travel booking services for the project team

188

Project Administrator Resume Examples & Samples

Coordinates the cross functional program team (e.g. engineering, IT, etc) to successfully achieve the program and business goals
Work in a team environment supporting all phases of the product life cycle
Support the engineering department by providing a variety of general program support functions such as presentation support, data retrieval, data trending, file archiving, capital procurement, support of department planning, and
Assist developers during the design, requirements and modeling phases of product development through process modeling, diagramming, documentation coordination and reporting, may also including data creation (i.e. drawings and models)
Work with development resources and program managers in order to schedule and prioritize project tasks
Works with the business units to evaluate and prioritize individual issues and requirements
Work with program managers and project engineers to accurately scope out length and difficulty of tasks and projects; sets objective and goals; breaks down work into the process steps; develops schedules and task/people assignments; anticipates and adjust for problems and roadblocks; measures performance against goals; evaluates results

189

Project Administrator Resume Examples & Samples

Serve as a liaison between the Project Management Office (PMO) and Project Managers
Act as the key point of contact for all stakeholders in regards to all aspects of the project and interface with all functional groups to ensure clarity of the projects objectives, milestones, or other commitments
Conduct individual project launch meetings, consolidate results, monitor progress, and reporting results on assigned projects
Drive PMO initiatives and develop monthly and quarterly reports for Group and Systems management teams
Prepare and schedule APM AME Monthly Operations Review (MOR) and Group MOR meetings
Enter project updates into the Project Portfolio Reporting System (PPRS)
Submit quarterly dashboard updates
Develop project-specific communication plan
Maintain and display Key Performance Indicators (KPI) for each project
Ensure project input into Lessons Learned are completed and input for all project phases
Communicate key schedule commitments and issues to team and coordinate logistics so key commitments can be met
Provide administrative support for meetings, record and publish minutes, update action items
You hold a Bachelor’s degree in Engineering
You possess a minimum of five (5) years of experience in a project support or project management role within transportation or a related field
You demonstrate a high degree of proficiency in Microsoft Office and other internet applications
You have the ability to manage large amounts of information
You possess strong organizational and prioritization skills
You can operate independently while establishing strong working relationships with co-workers and cross-functional teams
You demonstrate critical attention to detail and deadlines, and are self-motivated
You adapt well to change in direction and priorities in a project and deadline-oriented environment
Your written and verbal English communication skills are excellent

190

Project Administrator Resume Examples & Samples

Generate inter-departmental work orders detailing tasks and instructions for completion of projects
Track, schedule and coordinate Work Orders and projects through completion
Assist engineering team in organizing documents and electronic files
Generate and maintain project schedules and reports
Communicate clearly and effectively orally and in writing; understand and follow written and oral instructions
Prepare clear, accurate reports
Use discretion in dealing with sensitive situations
Compose correspondence from brief instructions
A minimum of 1 to 3 years of related administrative/project support experience
Must be proficient in using Microsoft Office, Outlook, Word, and Excel
Superior organization and prioritization skills
The ability to walk and navigate through varies manufacturing and office environments including stairs for long periods of time
Ability to lift 25lbs

191

Project Administrator Resume Examples & Samples

Shared Drive – administer the shared drive and access for the users
Visitor’s forms – support the access requirements
Booking rooms and meeting invites – support with booking meeting rooms
Holiday sheet – keep up to date for the whole team
Contact sheet – keep up to date for the whole team
Support the new starter process and leaver process
Preparation sheet – keep information up to date on people’s details and IT requirements
Guest accounts – Keep track of guest user accounts and manage as appropriate
Use the integrated team’s document management system and help users understand and use the system themselves
Point of Contact for the IT department and Client’s facilities/admin team
Health and Safety – support the HSE Manager and be the central coordinator for people reporting issues
Security Access paperwork – support the security pass process for new starters
Name plates – part of new starter process
Printing – supporting the team with printing / photocopying
Follow me printer stickers – control and manage as appropriate
Booking people in – support the building’s access requirements
Lead Team meeting – attend and keep action tracker up to date
Keep track of project inductions and keep signature sheets up to date, including new starters
Support Quality Audits and keeping key copies of project documentation
Able to work well as part a team
Computer literate (proficient in the use of Microsoft Word and Excel)
Experience of Visio preferred

192

Project Administrator Resume Examples & Samples

Ability to work under pressure and meet tight deadlines, with good attention to detail and accuracy skills
Previous experience within an administration role supporting project teams (circa 20 people), with good knowledge of administration processes and systems
Self-motivated, with the ability to work on own initiative, as well as part of a bigger team
Excellent Word, Excel, PowerPoint and Outlook skills
Excellent interpersonal skills, including good written and oral communication skills
Process and Systems improvement exposure and experience
Strong presentation compilation skills and ability to work in line with internal approval timeframes
Ability to understand and confidently produce reports
Experience in processing: PO’s, invoices, expenses and relative systems i.e. Concur/SAP (systems equivalent and desirable)
Excellent prioritisation and organisation skills to deliver to tight time schedules
Flexibility to travel occasionally and also to other Hitachi UK sites as required

193

Project Administrator Resume Examples & Samples

4+ years of experience as an executive assistant
Experience with Microsoft Word, Excel, PowerPoint, and Project
Ability to work independently or as a member of a matrixed team
AA or AS degree
Experience with Navy organizations
Knowledge of IT service management

194

Project Administrator Resume Examples & Samples

Diploma in Business Administration or equivalent
5 years’ experience in personnel and administration
PC literate and fully conversant with MS Window based software’s and application programmes

195

Project Administrator Resume Examples & Samples

Develop Business Unit Certificate of Need applications and assure submission of these applications to the pertinent state Health facilities planning board or similar agency according to the required submission schedule as defined by the applicable regulations
Coordinate the collection of data from facilities needed to develop CON applications
Track utilization and CON activity of Fresenius and competitors clinics in the pertinent states in the Business Unit
Track census for the state according to the Renal network data and other available data on a monthly basis
Prepare zip code market studies for denovos
Pull necessary data from company application sources, Internet databases, The Renal Network and other outside agencies to compile support information for application completion
Review CON application activity by monitoring the state Public Hearing information regularly
Review CONs for new facilities and facility expansions submitted by other providers to assure conformity to the pertinent Act Rules and Regulations and submit written comments to the CON Board on applications that do not demonstrate conformance
Prepare, coordinate and provide backup data for outside counsel to present at state Health facilities planning board or similar agency meetings and for public hearings called for by competitors
Prepare backup data for outside counsel to request Declaratory Rulings
Work closely with FMS attorneys to insure all applications adhere to company policies
Coordinate payment of application fees
Attend Monthly meetings with Area Managers, RVPs and Project Manager to review current and future projects
Prepare and submit progress reports for permitted projects to the state health planning board or applicable agency on a timely basis as required by permit
Prepare and submit final cost report to state health planning board or applicable agency in timely manner to close permit within allowed time constraints
Monitor progress of project and file time extensions or alterations when necessary
Attend meetings of the state health planning board or applicable agency
Represent FMS at hearings and meetings along with outside counsel, RVP’s and other key FMS staff when necessary
Maintain open lines of communication with the state health planning board or applicable agency to ensure a strong working relationship between these agencies and FMS
Obtain certification for new programs and expansions developed in existing facilities
May refer to senior level staff for assistance with higher level problems that may arise
Escalates issues to supervisor/manager for resolution, as deemed necessary
Review and comply with the Code of Business Conduct and all applicable company policies and procedures, local, state and federal laws and regulations
2 – 5 years’ related experience; or an advanced degree without experience; or equivalent directly related work experience
Proficient with MS Office products
Knowledge of health facility operations and P&L management
Knowledge of CON Statutory Criteria and Agency interpretation of such criteria
Excellent communication skills - strong written and oral presentation skills

196

Project Administrator Resume Examples & Samples

Manage Work Order Processing and Accuracy check
Communicate regularly and effectively with the Interconnection and Incentives Team
Preparation and execution of the Incentive Application process (reservation, milestones, extensions, claims)
Monitors incentive requests and contractual milestone dates, tasks and status through Salesforce, schedules, and other tools
Implements specific quality control measures at each step of the incentive process
Maintains incentive records and documentation such as incentive reservation application/confirmation, proof of milestone and associated confirmation, extension request and confirmation of extension, incentive claim and confirmation of claims acceptance and viability, unique interconnection requirements, contract development work papers, program administrator/customer correspondence and other documentation for incentives and rebates, on NA29
Work closely with the Interconnection Coordinator to obtain all relevant interconnection and system information available in a timely manner, including but not limited to as-built equipment list or drawings, Permission To Operate Letter, and Building Permits
Request and gather materials necessary to complete incentive reservation applications, milestones, extension requests, and incentive claims
Create an environment of high-quality, trust and mutual support with Interconnection and Incentive Coordinators/Managers
Develop metrics to support company goals and report on metrics to applicable groups within SunPower
Requires minimal supervision unless problems arise or as departmental goals and/ or tasks change
Displays initiative and judgment in arranging job activities to achieve objectives
Proactively advises and updates group regarding data analysis and reporting status
Prepares complex reports and maintains complicated records requiring careful selection, classification or compilation of information from several sources
Ability to train others in usage of data and software systems as needed
Associates degree and 6+ years related experience OR equivalent combination of education and years of related experience

197

Project Administrator Resume Examples & Samples

Provide support to Project Managers/Coordinators and Services group overall, for accurate and consistent project set-up, administration, and invoicing
Ensure that sub-contractors are on-boarded as they are assigned to SAS projects
Ensure that sub-contractors serving SAS Services projects are setup accurately and ensure that their time and expenses are recorded in SAS systems
Ensure that sub-contractors serving SAS services projects get paid in time for their services
Provide proactive support to sub-contractors and the delivery teams on reporting, and follow-up of sub-contractor time and documentation
Work closely with SAS US Consulting operations to ensure that the relationship between SAS Canada and its largest partner is smooth
Create purchase requisitions/work orders accurately for Delivery Managers/Project Managers/Project Coordinators to authorize sub-contractors to work for SAS in services projects
Create ISAs and extensions for the SAS US Consultants on project work
Coordinate the onboarding of sub-contractors
Provide proactive reporting on the status of work orders to project stakeholders
Reconcile labor and expense invoicing for sub-contractors so that they get paid on time
Work closely with finance and SAS US Consulting Operations to ensure that the records are in sync and appropriate provisions are made for sub-contractor payments. Develop relationships with SAS US contracting groups and work with them on ISAs reconciling US rates, conflicts and related issues and its resolution
Works closely with Finance to facilitate the month-end and year-end financial reconciliation and invoicing processes, ensuring completion per SAS processes as documented. Ensures all other assignments are scheduled appropriately and internal customer expectations managed accordingly as pertains to high-priority month-end and year-end requirements
Works with IT and Finance to resolve Workplace PR/PO tracking and reporting issues and new requests
Proactively follow up on expiring contracts and help renew them where needed. Monitors when the contractor end dates are approaching and proactively manage the end dates with the project managers
Provides input into consulting group processes and procedures
Acts as a central point of contact for subcontractors and partners (as directed by Project Manager) for service time and expense tracking in the PSA system
Follow up with time sheet submitters to ensure that they submit their time before the cutoff every week
Services entire consulting organization with systems questions and issues
Reconcile time and expenses of sub-contractors with the information recorded in SAS’s internal systems before the sub-contractors get their invoices paid
Works with vendors on invoicing issues, follows up with sub-contractors on invoicing, or issues that need to be addressed
Diagnoses issues, and identifies areas where there are issues and proactively addresses them
Maintains and executes internal processes
Setup Changepoint engagements and projects when contract documentation is received
Provide contract numbering for new contracts to BDEs
Work closely with the BDEs in ensuring that the opportunities are properly flagged and engagements are setup in Changepoint once a contract paperwork is received from a customer
Create engagement and project budgets in Changepoint
Turn the newly setup projects to the project coordinators
Send invoices to customers when it is generated every month
Work closely with finance in coordinating the invoicing of customers and adjustments, if any

198

Project Administrator Resume Examples & Samples

Prepares an operating budget, which estimates various expenditures and monitors and reports the status of the budget on a monthly or annual basis
Reviews all expenditures made by the center including all major equipment acquisitions of over $1,000
Coordinates the total financial and personnel management functions of the Center with the corresponding support activity on-campus
Recruits, interviews, selects, orients, and supervises the non-professional staff members. Assists in the selection process of professional staff members
Acts as resource person and coordinator for explaining and complying with the University Policies and Procedures
Manages the workflow by reviewing staff performance through period performance and salary reviews and revising the operating procedures as needed
Obtains necessary equipment and manages the maintenance of the physical facilities including buildings and equipment
Negotiates all types of contracts, in behalf of the center, upon approval of the department Director

199

Project Administrator Resume Examples & Samples

Provide administrative and logistical support for the Unity 20/20 Program. This includes scheduling meeting/calendar management, managing project requests, administrative preparation for meetings (agendas, presentation preparation), documentation of meeting outcomes and managing project documents
On a weekly and monthly basis, compile and report on status information from multiple project tracks
Coordinate the Project Management Office reports and activities including the reporting and communicating the status of project tracks while requested
Maintain the Document repository and tracking system, historical files and Office Calendar
Partner with Senior Management & PMO to coordinate project activities including project reviews, status reporting, and archiving of summary reports
Organize the onboarding of new project staff (consultants and third parties) & Office Supply requests
Provide ad hoc reports as requested using Microsoft Office tools
Strong organizational skills with ability prioritize tasks
Self-starter and detail-oriented capable of independently tracking and following up on commitments
Ability to handle complex administrative support needs in a fast paced and rapidly evolving environment
Ability to summarize key takeaways from meetings (technical and non-technical) that can be translated into action
Excellent verbal, analytical and written communications skills
Demonstrated interest in project management and new tools/methodologies
Bachelor’s Degree in IT, Business Administration or related field
2 years in IT industry or in a role providing Project Administration support
Highly proficient in common desktop technologies including Microsoft Word, Outlook, PowerPoint, Excel and Visio with some exposure to SharePoint and MS Project highly desired

200

Project Administrator Resume Examples & Samples

Have a general understanding of the construction industry and processing, coordinating, and execution of contracts and subcontracts
Understand contract requirements, execution, scopes of work, and terms and conditions
Utilize productivity tools including Windows programs, intranet workflows, and SAP to manage and track documentation, create order requests, monitor reports etc
Coordinate with project managers and other professionals in finance, supply, contracts and administration on project execution
Oversee the administrative responsibilities associated with contracts, subcontracts and customer required documentation
Read, interpret, and/or create spreadsheets and other reports
Maintain independent work within an allocated time frame
Work in a virtual setting via telephone, Skype, internet, and email
HS / GED Diploma
1 year experience working in the construction, project or purchasing fields
3 years’ experience with Microsoft Office products-Word, Excel, Outlook
Experience with purchasing or subcontract documentation
Proven track record of working independently

201

Project Administrator Resume Examples & Samples

Manage deadlines and ensure appropriate communication is provided (to relevant parties) when schedule conflicts arise
Effectively plan work schedule to balance peak and slack periods. Prepare for the unexpected
Accountable, committed, and dependable when it comes to achieving the best possible results
Use appropriate tools and templates to help maintain assigned reports and/or spreadsheets
Take initiative and display a strong drive for achievement
Assist the team in clearly establishing goals and objectives
Actively promote cross-functional communication by helping to identify conflicting priorities and resolving issues
Develop a clear understanding of the team’s purpose, objectives, as well as procedures. Work towards improving functional knowledge of requirements
Ensure all assigned work/projects are completed to a high standard
Preparing and issuing project documents as required
Assisting Project Manager with all aspects of Project Management and Construction Management activities as required
Competent understanding of Company/Client procedures
Minute taking during weekly Project Reviews or other meetings as required
Ad hoc typing or spreadsheet creation/maintenance for project teams
Liaise with other departments to obtain information as required (Project Controls, Cost, Regulatory, etc.)
Assist with scheduling, follow up with team on any upcoming or overdue items and assist where possible
Actively participate in team meetings and be proactive in suggesting efficiencies in processes
Assisting other members of the administrative department when required based on workload – schedule permitting
Know and understand the Project Schedule; capable of defining personal and team’s responsibility within project context
Expedite project deliverables; primarily documents including reports, drawings, packages etc. In hard and soft copy formats
Maintains tracking documents as required and generates related reports
Maintains tracking inventory lists
Degree, diploma or certificate in administration or other applicable area
5+ years previous administrative experience
Previous experience in an EPCM environment in the domestic oil and gas industry is an asset
Highly proficient in MS Office including training with vendor and database software
Good communication and documentation skills with excellent interpersonal skills. Conscientious worker, who can work independently or in a team setting with minimal supervision
Strong organizational skills and the aptitude to prioritize and organize workload

202

Project Administrator Resume Examples & Samples

Knowledgeable in International logistics. Includes knowledge of equipment, purchasing operations, purchasing procedures, purchasing practices, warehousing, transporting, exporting and importing
Knowledgeable in manual and automated system related to planning, organizing, staffing, coordination, reporting, operating and budgeting for logistics
Knowledgeable in oilfield related equipment, parts, materials, and suppliers
Knowledgeable in accounting procedures, policies, practices, and systems
Proficient in use of NSF for Purchasing
Proficient in use of Microsoft Outlook
Knowledge of Powerpoint
3 years’ experience as an Administrator preferable in an Engineering Department

203

Project Administrator Resume Examples & Samples

Coordinate all phases of dealer and/or non-dealer projects with customer, material control and the plants
Maintain constant contact with customers to meet the various requirements of the order from receipt of purchase order to shipment of material
Enter and maintain sales orders including engineered orders in CBS (JDE)
Coordinate the Company’s resources to resolve problems in a proactive manner
Work with other teams including Engineering & Design, Pricing and Credit to ensure smooth order processing
College degree preferred or 2 years industry specific experience
Strong understanding of CENTRIA’s products and how they are used preferred
Knowledge of CBS (J. D. Edwards) sales order entry
Proficient in math
Familiarity with drawings
Good organizational skills and ability to handle multiple projects

204

Project Administrator Resume Examples & Samples

Provide project coordination and support on assigned projects
Participate in meetings with clients and task members and identify additional follow up needs
Provide general administrative support including monitoring calendar, setting up meetings, making travel and/or meeting arrangements, entering time and filing expense reports

205

Project Administrator Resume Examples & Samples

Responsible for understanding, managing and making decision based on expected/established quality, delivery, schedule, and budget expectations for the project
Create project documentation such as project plans, and agile stories
Maintain clear, up-to-date project artifacts within the project plans
Track and report of overall progress
Establish and maintain the project documentation library
Ensure both technical and non-technical stakeholders/team member are fully engaged and understand what needs to be or is being done
Take action if things go wrong, and document the change activities to include escalations where needed to ensure the projects continue to deliver
Understand problem solving steps and solutions to put the project back in line
Coordinate changes with team, affected offices, departments, and/or vendors to include all team members
5 – 7 years of project management delivery experience
Self-Directed and confident
Good understanding of mobile and telecommunication networks
Experience in managing constraints and risk around IT Mobility Project delivery
Ability to create and maintain solid project documentation
Ability to identify challenges, risks, and opportunities
Ability to handle the coordination efforts between multiple teams and vendors
Should be detailed oriented with an ability to grasp and see the big picture
Strong coordination efforts for project meetings and communication skills
Confident decision making skills
Great people skills
Ability to understand when to be compassionate and when to be authoritative to bring out the best in their teams

206

Project Administrator Resume Examples & Samples

Human Resources (preferred)
Technical Writing
Independent Working

207

Project Administrator Resume Examples & Samples

Support the Programme Manager to deliver the overall customer requirements ensuring that the overall project outputs meet these requirements, operate as a key point of contact for the Project Team with the Customer and contribute to the effective management of these relationships
Take a pro-active approach in progressing actions placed by the Customer, issuing deliverables to the Customer and identifying any Customer dependencies in a timely manner
Co-ordinate work control activities including gated reviews, monitoring, priorities, procurement, quality, work authorisation, change control, approvals
Develop detailed plans (in conjunction with a Planner) to meet the overall project objectives, and ensure they remain up to date
Maintain effective Risk Management for the contracts/projects
Support contract/project reviews and production of reports for both internal and external reviews, report on all aspects of work package progress against plan, financial performance, Earned Value Management (EVM), resource, risk and deliverables
Provide support to the Commercial Officer in the collation of proposals for new projects and contract amendments/variations (elements include estimates, risks, programmes, dependencies and caveats)
Input to financial management, including Quarterly Forecasts, FCACs and Invoicing, deputise for the Programme/Project Manager and manage and communicate project activities effectively with stakeholders
You will have Project Management experience, showing an understanding of the project lifecycle, risk management, cost management, planning and programming
It is preferable but not essential that you have a good understanding and experience of the Submarines business, in order to 'hit the ground running' and should demonstrate a good general level of business management/finance understanding
You will have good communications skills are a pre-requisite for this role, as you must develop and sustain effective working relationships across a range of stakeholders. Ideally you will have customer-facing experience
Working knowledge of SAP, in relation to project activities, is desirable
You will need to demonstrate the ability to work with minimum supervision in order to deliver results and to work in ambiguous situations, whilst working to tight timescales and achieving quality outputs on time

208

Project Administrator Resume Examples & Samples

Coding all incoming packing slips to ensure accuracy and timeliness
Tracking rental equipment and approve rental equipment invoicing electronically
Ordering job material at superintendent’s request
Coordinating all administrative paper flow
Maintaining electronic filing of project related documentation and correspondence
Analyzing all financial information with an objective to control and monitor all costs
Analyzing the variance between budgeted profits and actual achieve
Preparing reports to enhance Superintendent’s job knowledge in relation to project’s financial performance
Resolving price discrepancies with the Purchasing Department. Adjust invoices as indicated by Purchasing Department
Processing of credit invoices for all unapproved invoices or invoices with incorrect prices
Checking the addition, extension sales tax and discount calculations on all invoices
Inputting approved invoices into the cost control system and checking edits when completed
1 – 3 years related experience; construction experience is an asset

209

Project Administrator Resume Examples & Samples

Coordination of administrative tasks
Advanced excel work, this will be 70% of the work - (vlookup, pivot, IF)
Data checking and validation
Data quality checking
Handling of general mailbox enquiries

210

Project Administrator Resume Examples & Samples

Responsible for general administrative functions to support the Systems sales and fulfillment process to include service transition of sold jobs to the project management team, field order entry, purchase order submission to vendors, initiating invoicing, and submission of concessions
Reviews work-in-process and assist project managers with follow up and close out of final finisher work and other end of project details
Familiarity with the HVAC industry preferred but not required
Flexibility to work overtime/ weekends, on occasion

211

Project Administrator Resume Examples & Samples

Time Keeping and submission to payroll
�Processing HR forms and liaising with Human Resources
Expenses
Apprenticeship forms
�Scheduling / Organizing Camp Access and Accommodations, Flights to and from site
�Manage Manpower sheet (scheduling Vacations, Days in and out, Holidays, Etc.)
Process Labor Forms
Process Materials requests
�Organization of documents
�Assisted management with presentations, reports
Arranging special schedules for visitors
Assist with managing and organizing training requirements

212

Project Administrator Resume Examples & Samples

Responsible for project related correspondence, memos, etc.; creates and maintains information spreadsheets and other documents
Organizes, maintains, and updates document and electronic filing systems; retrieves and organizes information from files promptly
Schedules appointments and coordinates meetings and activities; maintains departmental calendar
Assists the project manager in preparing for meetings; produces meeting documents as needed
Answers basic questions concerning project deliverables and schedules
Receives and appropriately handles all incoming telephone calls and faxes in a timely and accurate manner; facilitates information flow and action and redirects calls as appropriate
Establishes an organized, clean, professional atmosphere for the project manager and clients
Performs a variety of administrative duties and special projects as requested by management
Computer skills include use of Microsoft Office applications (Outlook, Excel, Word and PowerPoint)
Ability to learn new software including energy modeling, drafting, or publishing software is important - (As required)
3 to 5 years experience providing administrative support services to management
Advanced/Excellent skills with all Microsoft Office products - Microsoft Word, Excel, Access and PowerPoint. Strong organizational skills
A high degree of independent judgment, discretion, and knowledge of the Company organization, policy, and personnel, enabling the incumbent to work independently under general instructions on a large variety of projects and tasks
Ability to consistently meet multiple and often conflicting deadlines
Strong interpersonal skills, initiative and flexibility

213

Project Administrator Resume Examples & Samples

Reviews all mechanical maintenance tasks and associated costs within the District
Coordinates the total financial and personnel management functions
Recruits, interviews, selects, orients, and supervises the non-professional (non-exempt) staff members. Assists in the selection process of professional staff members
Manages the workflow using available resources and revises the operating procedures as needed
Reviews staff performance through period performance and salary reviews and provides appropriate feedback
Obtains necessary equipment and manages work scheduling using the CMMS system and reviews staff performance and the maintenance of the physical facilities including buildings and equipment
Negotiates all types of contracts, on behalf of the District Manager
Runs analysis on PM and CM work orders. Updates FCNI and AiM data
Prepares recommendations for the Deferred Maintenance list
Coordinates inspections with the state and other auditors
Coordinates customer services requests
Collaborates with the TPM team on projects
Facilitates cooperative and collaborative community and institutional relationships

214

Project Administrator Resume Examples & Samples

Work closely with project teams to support report review and production of technical deliverables, business proposals, and other marketing materials
Perform review, formatting, and production of technical documents (word processing, spreadsheets, and presentations) based on ERM or client-specific style guidelines
Create and/or edit documents in MS 2010 (Word, Excel, PowerPoint) and Adobe Acrobat
Complete work assignments in accordance with ERM's management system, format and quality standards, and on schedule
Provide support with projects, proposals, presentations, scanning, copying, pdf files, etc
Work with the Project Manager to maintain projections of staff workload, approve timesheets, track training, and communicate upcoming events
Make travel arrangements for employees, as needed
Maintain general office organization, etc. (ordering and stocking supplies, ensuring conference rooms are client-ready, etc.)
Other requests as needed

215

Project Administrator Resume Examples & Samples

Master’s degree in business, organizational development, or related field required
Minimum of 5 years of related experience, including project management and experience overseeing educational and information technology partners in designing, developing, and testing systems or tools
Must be able to problem-solve and find solutions to project challenges related to resource management, project scope and timelines, technology, and professional development
Experience with use of web-based technologies and databases

216

Project Administrator Resume Examples & Samples

Prepares invoices for billing and any additional documentation required for billing purposes
Assists Project Managers with the preparation of submittals and operational/maintenance manuals
Reviews status reports prepared by project members and modify schedules or plans as required. Prepares project reports
Works with Project Manager and assists in forecasting of projects
Initiate, process, and track progress of contracting claims
Coordinate with customer on contract documentation including tax documents, purchase orders, and general information
Coordinates project activities of government regulatory or other governmental agencies
Creates and/or coordinates the final layout drawing package and insures 100% conformity between all documents including estimates, abstracts, layouts, and contractual requirements
Creates warranty claims for missing or damaged materials at job site
5+ years working in a general contracting environment with a general understanding of the installation and operations functions
Ability to write reports and professional business correspondence
Ability to effectively present business information and respond to questions from groups of managers, customer, and general contractors
Ability to solve practical problems and deal with a variety of concrete variables
Demonstrated ability to cope with stress and maintain a pleasant and cooperative temperament with all people

217

Project Administrator Resume Examples & Samples

Project execution (from project kick-off to project closure)
Assists Contract Manager or the Project Manager in identifying specific contract actions and notifications to meet contractual requirements during the execution of the project
Responsible for entry of new Projects in SAP and maintain Projects financial forecast on monthly basis
Assist the project management team with preparation for the monthly Project Reviews
Create and maintain Material Master in SAP
Track Ontime delivery, Assists during the identification of the contract baseline
Principles and practices of cost accounting
Understanding and interpreting contractual requirements
Understanding and applying Basic budgetary principles
Mid-level computer operation skills, Microsoft office is a must, SAP is preferred
Understanding and interpreting, with assistance, applicable laws and regulations governing contracts
Establish and maintain effective relationships with those contacted in the course of work
Work under moderate stress conditions in a fast paced business

218

Project Administrator Resume Examples & Samples

To provide a full secretarial support service to the Project Director and his team
To maintain the document management system on site in accordance with the information controller job profile and/or secretarial job profile
To support the Administration Manager and/or Senior Administrator with administration tasks Maintenance of records in accordance with Carillion's management systems Production of ad hoc reports as required by management

219

Project Administrator Resume Examples & Samples

Facilitate the definition of project scope and objectives, involving all relevant stakeholders
Manage project scope and appropriately alert management to scoping issues
Ensure that project requirements and deliverables are met as the project evolves
Help prepare project plans, timeframes, schedules, monitor budgets, track project progress, and escalate any issues to management as needed
Act as the point of contact and communicate project status Manage any project changes through appropriate change control processes
Deploy project management tools and techniques across the organization
Educate project team members in project management principles
Adhere to all company policies and procedures.Perform other duties as assigned
High School Diploma or GED required Bachelor’s Degree in related field preferred. 1-3 Years of prior experience in physician practice management and / or project management
Exceptional interpersonal, verbal and written communication skills
Ability to balance and prioritize multiple goals and deadlines
Self-motivated, innovative, and able to work independently
Proficiency with Microsoft Office Suite Familiar with commonly used project management tools

220

Project Administrator Resume Examples & Samples

Proofread documents for accuracy, including review of deadlines and class member specific information
Create and maintain timelines for various projects, including both internal and external deadlines and facilitating the completion of associated tasks
Drafting of project specific specifications documents for dissemination to class members and clients
Receive and resolve claimant inquiries received via phone, email and physical mail regarding project specific questions
Perform and audit data entry of claimant correspondence for accuracy
Provide weekly reports to Senior Staff regarding project specific statistics; and
Coordinate communications and/or tasks between various departments to ensure all deliverables are delivered in a timely manner
Other duties and tasks as assigned by management
Associate’s degree from four-year college or university; or one to two years related experience

221

Project Administrator Resume Examples & Samples

Ensure milestones are successfully met through the management, tracking and reporting of project vehicles and coordination of resources
Facilitate communication to stakeholders regarding project implementation
Work collaboratively with product, development, business and finance teams
Provide scheduled and on-demand status reports and updates
Gather information necessary to assist Project Manager with decision making
Between one and two years of work experience
Ability to manage projects and processes
Commitment to being accountable for results
Ability to effectively communicate through all mediums (verbal, listening, written)
Capacity for building relationships both internally and externally
Ability to think independently and make decisions
Collaborative approach to work

222

Project Administrator Resume Examples & Samples

Participate in regular project coordination meetings or calls and produce meeting minutes/notes, as necessary
Manage, coordinate, and schedule meetings on behalf of senior staff
Assist with booking travel arrangements, as needed, and processing expense reports
Participate in project-related correspondence
Assemble project financial draw packages for review
Assist with regular project reporting by compiling materials needed and summarizing them for review
Complete basic data analysis, data entry, and generate reports in Microsoft Excel
Assist with completing, updating and processing project-related documents (contracts, exhibits, invoices, lien waivers, etc.)
Perform directed research projects, as assigned
File and manage project documents per company’s file structure
Review and compile project documentation at various project cycle phases, including RFQ/RFP efforts, design, pre-construction, construction and closeout
Assist with general, varied, day-to-day administrative needs, as necessary

223

Project Administrator Resume Examples & Samples

Following established procedures and guidelines, performs a wide variety of project administration duties for assigned team(s)
Responsible for gathering and summarizing data to support order input
Demonstrates accountability for completing work assignments; meets commitments and deadlines
Maintains the confidentiality of sensitive and proprietary technical, financial and commercial information
Perform material tracking, shipping / receiving functions as required
Provides accurate usage reports from data obtained in SAP on a predetermined schedule and as needed
Provides pricing and availability on parts when requested. This requires business system interface as well as working with MRO planners
Responsible for providing invoices as requested
Act as an administrative resource to internal customer (colleagues) to resolve inquiries and problems related to projects
Participates in identifying and implementing project tracking and reporting enhancements to improve productivity
Proficient in using SAP Business Processes
Bachelors / Masters in Business Administration
Typical 2-5 years of relevant experience in Business Operations Management, Full Lifecycle of Projects delivering in Project Management Concept
Should have gone through complete Project life cycle in Project Management Organizations (Order booking to project controls as well closure under US Gaap and SOX compliance) & Operations Support

224

Project Administrator Resume Examples & Samples

Raising, managing and follow up of all purchase orders relating to the projects team and become the first point of contact for associated questions or escalations
Raising of all project sales invoices in a timely manner
Ensure that timesheets and overtime are entered into SAP ensuring that the correct project numbers are utilised
To raise projects in a standard efficient way
Customer and Account Manager liaison
Communicate effectively with colleagues, suppliers, managers and customers
Ensure project completion paperwork is added to our directories in a timely manner
All administration to be completed within timescales and to a high level of accuracy
To comply with the requirements of the Company’s Policies and Procedures
Excellent proven customer service and communication skills at all levels
Must be able to operate Microsoft Office and associated programs
A professional and courteous manner is required at all times

225

Project Administrator Resume Examples & Samples

Create Projects, agreements and financial plans in Oracle application
Information extraction (running reports) from Oracle and Clarity
Project Invoicing
Revenue Recognition
Cost controlling of daily transactions
Entering purchase requisitions into the Oracle purchasing system
Project Closing in Oracle
Document control or supervision of document control related with projects
Reporting and Workbooks
Provide – on a regular basis – resource level information to the local Resource Manager(s) on resource planning. Ensure that the resource allocation plan is kept up-to-date
To provide basic planning support for multi-projects and develop schedules using information gathered from all levels of the business
Uncovering industry best practices in project administration and or project planning controls
Participating in project administration and project planning controls improvements within the industry center
Using Emerson Global Project Management Office processes (ensure our practices are within PMO guidelines)
Experience in a Project Administration role or Planning role
Minimum Educational Qualifications: Bachelor Business Administration- Industrial Engineer
Excellent computer skills, especially Microsoft Word, Power Point and Excel. (Access and SharePoint will be a plus)
Must have excellent people skills due to interfacing with all levels of associates
Experience with Oracle Business System, Clarity, MS Project or any other similar Software

226

Project Administrator Resume Examples & Samples

Compose and generate routine correspondence
Assist with the document management and transmittal of issued documents
Maintain and organize project reports
Assist with project visual displays in project areas
Provide general office support
Assist with meeting and event coordination

227

Project Administrator Resume Examples & Samples

A minimum of three years of supervisory experience in an office environment
A minimum of five years administrative experience
Leadership capabilities with demonstrated interpersonal skills including relationship building
Able to balance project and department responsibilities
Excellent PC skills using a variety of software products as well as strong administrative and business operations knowledge
Proficient with Adobe Standard
Document Management background helpful
HS graduate or equivalent
Ability to manage multiple priorities with a constantly changing workload
Highly organized and can multi-task while remaining calm and flexible
Dependable
Confidentiality is required
The ability to work in a diverse project environment
Self-motivated with the ability to work independently with little direction

228

Project Administrator Resume Examples & Samples

Assist with project and contract management
Build and maintain relationships with clients
Establish the project files and electronic directory structure
Complete applicable management system processes
Collate project reports including milestone and/or time based, ready for submission with the respective invoices
Manage and file correspondence, documentation and management system documentation
Manage and file project related incoming/outgoing mail, email and other correspondence
Validate contractor/supplier invoices and submit for payment
Close-out projects at project end including ensuring the required project documentation is correctly archived
Ensure a safe and healthy working environment

229

Project Administrator Resume Examples & Samples

Develops project plans, tracks project status, and updates plans accordingly as they relate to OneADP locations. These projects will be varied and wide-ranging in scope; examples include: event coordination such as managing NANO forecasting, scheduling and planning; coordination of LEAD committee and BRG meetings, creation and maintenance of key data and metrics for OneADP locations and creation of on-site communications
Designs, develops, maintains and ensures the integrity of OneADP location's SharePoint/ADPWorks. Manages the design and implementation of pages and applications, and the development of user interface features, site animation, and special effects elements. Ensures adherence to ADP standards. Consults with internal experts, managers, Human Resources and other groups to identify, develop and publish content on OneADP location's Sharepoint/ADPWorks. Develops and ensures accuracy and currency of content
Develops and maintains reports. Maintains multiple contact lists. Provides telephone support as needed. Manages calendars through appointment scheduling, creating recurring appointments, coordinates meetings via videoconference, etc. Assists with budget and financial responsibilities related to projects; manages Ariba purchasing; maintains and orders supplies as needed; creates professional presentations through PowerPoint; supports travel arrangements for visitors; maintains visitor announcements and other administrative tasks as needed
Over 3 Years,up to 5 Years
Demonstrated project management experience involving projects with varying levels of complexity required. Demonstrated ability to juggle multiple priorities. Experience in HR related programs and processes. Experience in managing and organizing projects. Experience in analyzing data and recommending courses of action. Strong knowledge of Excel and PowerPoint. Intermediate knowledge of SharePoint
Demonstrated ability to work across organizations with limited supervision
Good analytical skills and ability to produce high quality and volume at a fast pace
Ability to work with different time zones, different cultures and different geographies and with all levels of leadership

230

Project Administrator Resume Examples & Samples

Microsoft Office Suite (Word, PP, Excel, Outlook including mail merge functionality)
Survey software (ex: Survey Monkey)
Maintaining confidential information
Ability to prioritize and manage to deadlines
Demonstrated proactive ability to problem solve with strong decision making capability

231

Project Administrator Resume Examples & Samples

Educated to A-level standard, or equivalent
Proficient in using MS packages, particularly Word, Excel and PowerPoint (creating documents, formatting, manipulating data, creating graphs, etc.)
Excellent communication skills, both spoken, written and listening
Demonstrable interpersonal skills
Ability to plan and organise own work and support others with the same
Competent numeracy skills with experience in creating and monitoring budgets and finances
Proactive and able to use own initiative to solve problems and seek opportunities for continuous improvement

232

Project Administrator Resume Examples & Samples

Bachelor's Degree in the fields Agriculture, Communication, Social Sciences or related field and one year of relevant experience
Ability to work effectively with project stakeholders such as agricultural producers, rural community leaders and state and federal agencies
Highly organized, efficient and detail oriented
Experience communication to a lay audience through social media and print material
Ability to write and edit materials for audiences of different technical backgrounds
Basic understanding of program administration/coordination
Demonstrated ability to translate technical scientific information for lay audiences
Occasional overnight and out of state travel will be required
Master's Degree in the fields of Agriculture, Communication, or Social Sciences
Ability to communicate effectively with diverse individuals. Ability to work in a fast-paced deadline oriented environment
Ability to multi-task and prioritize workload. Demonstrate strong research and analysis skills
Ability to assess problems and develop creative solutions. Familiarity with grant-writing, project development and project reporting
Experience in developing and delivering extension programs
Experience with or interest in climate adaptation, climate-oriented education, agricultural production, and/or rural community development

233

Project Administrator Resume Examples & Samples

The Project Administrator will support multiple high level leaders in the company for both project management needs (i.e., reporting, dashboards, analysis, etc.) and general administrative duties (i.e. calendar management, expense report management, etc.)
The selected candidate will assist with building and maintaining project plan and schedule, contribute to ensuring project deliverables, making sure they are met. Assist with documentation and project status tracing
Monitor activities to ensure project objectives are met within established time frames and budgets. Additional responsibilities will include conducting and attending meetings, supporting management in overall objectives, assessing costs and savings and assist in the payments of vendor invoices. Will prepare and deliver presentations as required
Requires a High School Diploma; BA/BS degree preferred: 3-5 years of business experience in health care or a related field, or any combination of education and experience, which would provide an equivalent background
Project management and general administrative (reporting, calendar management, expense management) skills are required for supporting multiple higher level leaders in the organization. Some assignments will be complex in nature requiring analysis
Important information: This position is recruited for by a remote Kelly office, not your local Kelly branch. Please submit your resume to be considered for this position by pressing the “SUBMIT RESUME” button below. If you have questions about the position, you may contact the recruiter recruiting for this position (mick595@kellyfinance.com), however, your resume should be uploaded via the “SUBMIT RESUME” button included within**

234

Project Administrator Resume Examples & Samples

Type, format and organize project documents, reports, specifications and correspondence
Create and maintain paper and electronic files
Order insurance and monitor insurance certificates
Apply company quality assurance guidelines and procedures for project document management
Assist with and help coordinate meetings and presentations
Exhibit professionalism with clients
Work with multiple Project Managers and project teams as needed
Assist with project guides, project reviews, project invoices and expense reports as needed
Associate degree in a closely related field or combination of education and relevant experience
1+ years related experience
Proficiency in Microsoft Word and Excel

235

Project Administrator Resume Examples & Samples

Superior organizational skills
Flawless communication skills
Proficiency in Microsoft Office applications
Demonstrated experience with process documentation
Prior experience with supporting other complex projects
General understanding of the regulatory and equity markets

236

Project Administrator Resume Examples & Samples

Project Management Office (PMO) coordination and administration assistance for project management team within implementations
Coordination for weekly and monthly team statistical data reporting
Coordination of monthly accounting forecasts
Resource/Demand management administration and coordination
Identify efficiencies for consolidated management reporting views that do not exist today
Must be currently enrolled at an accredited university pursuing a degree in a related field of study
Displays good written and oral communication skills
Demonstrates a strong working knowledge of MS Office
Ability to work in one of FIS’ strategic locations for the duration of the internship
GPA requirement of 3.0 or higher
Exceptional handling of Microsoft Office Tools: Outlook, SharePoint, Excel, Visio, Project and PowerPoint

237

Project Administrator Resume Examples & Samples

Minimum of 5 years experience as a Project Administrator, Senior Inspector, or Project Engineer for FDOT CEI projects
Ability to supervise and manage support staff
Ability to interpret roadway and bridge plans, specifications, and contracts
At this time, Dewberry will not sponsor a new applicant for work authorization
Dewberry is an Equal Opportunity/ Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, gender identity or sexual orientation
Prior to a final offer of employment, the selected candidate will be required to submit to a background screening which may include, but is not limited to, employment verification, educational and other credential verification, driving record check, criminal background check, and an investigative consumer report. These screenings will be conducted by Dewberry’s background vendor of choice and will be conducted in compliance with all applicable federal, state, and local law

238

Project Administrator Resume Examples & Samples

Integrates and analyzes project plans to ensure milestones and delivery requirements are met; ensures that all the key parties are advised
May participate in the proposal process to generate new business
Provides direction to support staff and may provide direction to less experienced professional staff

239

Project Administrator Resume Examples & Samples

Partner with Assistant Manager, Operations to maintain TMF HK View Point system in terms of user experience and database integrity
Partner with Service Lines and Finance to perform administrative support to issue monthly recurring and annual invoices
Manage the timeliness and quality of time writing of all staff in Hong Kong office
Perform month regular reports for TMF HK utilizing the data from View Point
Fulfil ad-hoc request from service lines in the area of View Point support
Perform administrative and clerical support to Operations projects

240

Project Administrator Resume Examples & Samples

Work closely with multiple Project Managers and project teams
Work independently to effectively manage complex project- and executive-level paper and electronic files, documents and records
Compose and develop correspondence and reports
Apply company quality assurance guidelines and procedures, and independently monitor for quality assurance
Answer questions regarding company policies, procedures and guidelines
Oversee activities of other administrative project support staff as needed
Associate's degree in a closely related field or combination of education and relevant experience
5+ years related experience with previous experience in the AEC field preferred
Project budget or previous accounting experience strongly preferred

241

Project Administrator Resume Examples & Samples

Minimum of High School Diploma or equivalent is required
Minimum three (3) years of general office experience and/or two (2) years of accounting experience are required
Strong Microsoft Word and Excel software skills are required
Effective communication skills are required
Candidate must be detail oriented, able to pick up on new concepts quickly, and able to work independently with little direction
Candidate must have regular and predictable attendance

242

Project Administrator Resume Examples & Samples

Minimum of High School graduate or equivalent. Some college or other advanced education preferred
Minimum 5 years of general office experience
Construction administration experience preferred
Strong Microsoft Word and Excel software skills required
Effective communication skills required
Excellent organizational skills needed
Candidates must be detail oriented, be able to pick up on new concepts quickly, and be able to work independently with little direction

243

Project Administrator Resume Examples & Samples

Works closely with project owners, leaders to ensure project data integrity in our project management systems
Develops, maintains and distributes regular reporting from our project management system
Interacts with SBU stakeholders to identify, categorize and define high level project resource needs
Aligns budget plans and communication process between NoEs and SBUs
Assists with project deliverable definitions and project agreement process
Facilitates Purchase Order transactions and reporting to project budget
Identifies and resolves data integrity issues with responsible parties
Ensure all personnel are time sheeting and provide reports to assist team leads in managing their resources
Compile and distribute all reporting needed for operating and portfolio reviews
Assist Team leaders and PMO office in Annual Operating Planning with SBU’s
Escalates system issues and mitigation recommendations to upper management
Works with Director, PMO and other Program Managers to continuously improve process, systems and develop/refine standard work

244

Project Administrator Resume Examples & Samples

To standardize the document control procedure for RCS Region APAC and SEA project documents and also being a contact person for provide standard project document control procedure, project document template and standard document checklist for RCS Region APAC & SEA
To review document control procedure for new projects and ensure that the procedures meet the Standard and check sessions that is different from the standard and makes sure that they are clarified by Project Administrators and follow customers’ requirements
Quarterly audit Project Administrators to ensure they process documents according to their written project document control procedures
To archive documents from Projects Administrators and keep in warehouse when the projects are closed and be a contact person for retrieval, refiling and destruction of hard-copy documents for the closed projects. Also, annually check project document retention time and requests for document destruction when the particular
To check and manage all the document flow both within the company and outside the company like Bid documentation, Project Documentation, Company procedure, and etc
To assist a Bid Manager or give a special support mainly on Bid Team in documentation management and handling. Also, participate in Bid document submission with both internal and external parties
To take care, maintain and coordinate amongst the parties for all technical documentation registering as well as product part number registering in the database in a proper way
Project Management Knowledge is preferable. Specialized or cross-functional knowledge / relevant experience required by the position/ro

245

Project Administrator Resume Examples & Samples

Completing product registration dossiers for cosmetic products on a global basis. This involves working with a global team to complete and assemble a product registration
Track and ship all samples that need to be sent to a laboratory for testing. This involves logging new samples into the internal database and ensuring samples arrive to the laboratory in a timely manner
Responsible for handling supplier outreach ; Data Requests
Enter Data into Regulatory Databases
Assist with monthly invoicing for the business and complete reports as necessary
Track and assist with following up on aging invoices as needed
Track all leads that are called in to the local office and provide status updates on progress
Responsible for conducting researching and issuing Research & Newsletter Support
Handles calls and client inquiries at the local office and provides follow up as needed
Communicate effectively via email, teleconferences, and between various groups within Intertek
Well organized while handling multiple projects simultaneously
Associate’s Degree in related area, or the equivalent in terms of education, experience and/or training
Experience in preparation of monthly/annual invoicing and reporting
Experience in working in an office environment, proficiency in MS Excel and MS Word
Excellent communication skills, in both verbal and written formats
Microsoft Office proficiency, including Word, Excel, and Outlook
Must have a proactive and positive attitude
Ability to work independently in a fast-paced, multi-tasking environment with shifting priorities

246

Project Administrator Resume Examples & Samples

Leads various stakeholders to determine project scope, requirements and implementation of solutions. Manages project priorities and dependencies with IT and business partners. Communicates progress of project life-cycle from initial request through implementation
Maintains and shares a comprehensive knowledge of investment data and application functionality in order to provide ongoing centralized support, guidance, and direction to business partners. Administers the acquisition, validation and enrichment of raw reference market data
Manages vendor relationships to understand data services and maximize organizational usage. Keeps abreast of industry, market and client trends
Works collaboratively with multiple departmental teams; establishes relationships with a network of contacts throughout the company in order to research and develop new business services
Determines root causes for errors; recommends immediate and long-term solutions for problems; elevates issues when appropriate
Supports client and regression testing for newly developed services and technologies
Analyzes metrics included on team dashboard. Ensures accuracy and timeliness requirements are met for the data generated/gathered through the dashboard. Identifies trends and/or makes recommendations
Demonstrates flexibility and composure; manages shifting priorities
Undergraduate degree or equivalent combination of training and experience
Minimum of three years related work experience. Prior leadership experience preferred
Strong project management skills. Ability to meet deadlines and manage multiple projects and priorities. Experience with project methodology preferred
Excellent verbal, written and interpersonal communication skills. Strong presentation skills preferred
Excellent analytical, problem solving and organizational skills. Flexibility, strong decision making skills and effective time management skills. Ability to work under tight time constraints
Ability to work independently, as well as perform effectively in a team environment. Ability to mentor, lead and motivate team members
Ability to deal with ambiguity and rapid change
Knowledge of Microsoft Office applications required

247

Project Administrator Resume Examples & Samples

In addition, function as a first point of contact and responsible for MFD installations and relocations
On an ad-hoc basis, manage specific projects to support network components in the major corporate offices
Ability to travel, strong communication and inter-personal skills and attention to detail are important attributes

248

Project Administrator Resume Examples & Samples

Possess a minimum of five (5) years of experience in a project support or project management role within transportation or a related field
Demonstrate a high degree of proficiency in Microsoft Office and other internet applications
Ability to manage large amounts of information
Possess strong organizational and prioritization skills
Operate independently while establishing strong working relationships with co-workers and cross-functional teams
Demonstrate critical attention to detail and deadlines, and are self-motivated
Adapt well to change in direction and priorities in a project and deadline-oriented environment

249

Project Administrator Resume Examples & Samples

This position will support the requirements that Business Locations needs related with Project Creation, Cost Controlling and Closing. It is located in Costa Rica. This role reports to Project Support Manager
Create Projects, agreements and financial plan in Oracle application
Information extraction (running reports) from Oracle
Project Closing
Uncovering industry best practices in project administration controls
Participating in project administration controls improvements within the industry center
Minimum 1- 2 years’ experience in a Project Administration role
Minimum Educational Qualifications: Bachelor Business Administration- (Industrial Engineer)
Excellent computer skills, especially Microsoft Word, Power Point and Excel
Experience with Oracle Business System or any other Software similar
Experience working with people internationally
Intermediate English (Written/Oral)

250

Project Administrator Resume Examples & Samples

Work closely with the Director of Project Management to build annual budget plans and actively participate in developing monthly/quarterly forecasting
Perform financial variance analysis for budget vs forecast, forecast vs actual, budget vs actual; flag over/underspend and work with IT management and Project management to take corrective actions
Provide oversight for all POs and Invoices hitting the IT budget; ensuring all expenditures align to planned spends and flagging all unplanned spend for IT management review
Compile and perform weekly analysis of human capital reports; ensuring current headcount aligns with forecasted hiring plans
Engage with hiring managers and HR partners to stay up to date with the recruiting lifecycle of positions from initiation to the role being filled; in addition work closely with Financial Analysts to ensure hiring expenditure is aligned with planned spending
Bachelor’s degree or 2+ years of related experience
Advanced Excel and PowerPoint skills
Strong written and report generation skills

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Project Administrator Resume Examples & Samples

Project Administrator Resume Examples & Samples

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Project Administrator Resume Examples & Samples

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Project Administrator Resume Examples & Samples

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Project Administrator Resume Examples & Samples

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Project Administrator Resume Examples & Samples

Project Administrator Resume Examples & Samples

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Project Administrator Resume Examples & Samples

Project Administrator Resume Examples & Samples

Project Administrator Resume Examples & Samples

Project Administrator Resume Examples & Samples

Project Administrator Resume Examples & Samples

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Project Administrator Resume Examples & Samples

Project Administrator Resume Examples & Samples

Project Administrator Resume Examples & Samples

Project Administrator Resume Examples & Samples

Project Administrator Resume Examples & Samples

Project Administrator Resume Examples & Samples

Project Administrator Resume Examples & Samples

Project Administrator Resume Examples & Samples

Project Administrator Resume Examples & Samples

Project Administrator Resume Examples & Samples

Project Administrator Resume Examples & Samples

Project Administrator Resume Examples & Samples

Project Administrator Resume Examples & Samples

Project Administrator Resume Examples & Samples

Project Administrator Resume Examples & Samples

Project Administrator Resume Examples & Samples

Project Administrator Resume Examples & Samples

Project Administrator Resume Examples & Samples

Project Administrator Resume Examples & Samples

Project Administrator Resume Examples & Samples

Project Administrator Resume Examples & Samples

Project Administrator Resume Examples & Samples

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