Meeting Coordinator Resume Samples

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C Lowe

Coleman

Lowe

3358 Kaela Burg

Boston

+1 (555) 323 6565

3358 Kaela Burg

Boston

Phone

p +1 (555) 323 6565

Experience Experience

Boston, MA

Meeting Coordinator

Boston, MA

Wiegand, Schuster and Dicki

Boston, MA

Meeting Coordinator

As part of the planning and organizing responsibilities, you will assist the executive or manager responsible for the above meetings and develop a timeline for each meeting
Assist in the development of department SOP’s for above mentioned responsibilities
Shipping - assist in the management of on-site shipping for programs and tracking of that information
Support travel arrangers with consultant bookings including hotel, long term accommodations, car rental and air.Escalate out of policy travel bookings for approval
Plan and organize other Globus corporate meetings held both at off-site locations and at Globus Headquarters. These include activities for management, field management, product development and training
Budgeting for meetings. This includes prepared budget cost specifications to include hotel, printing, special events as well as any additional components for all anticipated functions
Work closely with Client Commercial Education managers and trainers on event details

Los Angeles, CA

Corporate Meeting Coordinator

Los Angeles, CA

Harber, Windler and Mueller

Los Angeles, CA

Corporate Meeting Coordinator

May be responsible for one or more of the following things; venue research and data compilation, name badges, tent cards, packing of travel desk, cross check rooming lists
Attendee Management – Field calls and e-mails from meeting attendees regarding questions about the meeting, travel, how to register, or changes to their registration. Send invitations and other communications; follow up with invitees who have not registered
Manage air reservations working closely with air agents on changes and deviations
Ensure accuracy of Web Registration data by pulling standard and custom reports and quality checking
Handle conference center guest room blocks, where it applies
Support Conference Center Manager and Meeting Specialists in logistics of meeting
Manage hotel rooming lists including changes to reservations, additions and accuracy of lists

present

New York, NY

Corporate Travel & Meeting Coordinator

New York, NY

Bergnaum, Jacobs and O'Conner

present

New York, NY

Corporate Travel & Meeting Coordinator

present

Ensure strategic meeting management process is adhered to under Travel and Meetings Policy guidelines, including reporting violations to higher management
Negotiate directly with travel and meeting suppliers, leveraging volume and spend, to achieve cost savings or upgrades in service
Conduct site selections, formulate proposals and finalize event contracts with travel and meeting industry suppliers
Track executive charter and shuttle flights to validate number and spend based on usage to secure additional future savings
Responsible for meeting planning for executive level events, including Senior Manager on-sites and off-sites, and Board of Director and ad-hoc meetings
Meeting planning responsibility is completed under specifications and procedures of the Certified Meeting Professional guidelines from the Convention and Industry Council to protect the Bank
Update the Corporate Travel and Meeting Management intranet site with up-to-date market and industry trends and information to provide a source of information for employees

Education Education

Bachelor’s Degree in Related Field

DePaul University

Bachelor’s Degree in Related Field

Skills Skills

Strong interpersonal communication, customer service, and organizational skills
Communication of all meeting details to attendees
Ability to handle multiple demands
Responsible for the coordination of all Globus equipment being sent to any off-site locations assuring that the display/activities of the meeting can be met
Plan, organize and coordinate Globus participation in Surgeon Society conferences and meetings
Plan and organize other Globus corporate meetings held both at off-site locations and at Globus Headquarters. These include activities for management, field management, product development and training
As part of the planning and organizing responsibilities, you will assist the executive or manager responsible for the above meetings and develop a timeline for each meeting
Previous experience with online registration systems
Willingness to do some traveling for tradeshows and exhibits in other states
Budgeting for meetings. This includes prepared budget cost specifications to include hotel, printing, special events as well as any additional components for all anticipated functions

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Corporate Meeting Coordinator Resume Examples & Samples

Answer phones at conference center reception desk
Greetand direct clients when they arrive in the conference center
Deliver high touch approach and outstanding customer service to day to day challenges
Review scheduling ofmeeting space in order to maximize utilization
Handle pop up meetings and other small meetings
Support Conference Center Manager and Meeting Specialists in logistics of meeting
Interact with porters, audio visual and catering
Coordinate and submit facilities requests as necessary for building admin functions
Handle conference center guest room blocks, where it applies

Corporate Meeting Coordinator Resume Examples & Samples

Greet and direct clients when they arrive in the conference center
Review scheduling of meeting space in order to maximize utilization
3+ years experience of hospitality experience required
Ability to interact with clients and senior executives
Basic audio visual and catering knowledge
Detailed and solution oriented
Good oral and written communication
Flexibility to deal with a fast paced diverse environment
MS Office skills, knowledge of EMS booking system (a plus)

Meeting Coordinator Resume Examples & Samples

A Bachelor's Degree is required
2 3 years' experience in Meeting Planning is preferred -Strong communication skills, self-sufficiency, customer-service focused
Proficiency in MS Office (Word, Excel, and Power Point) and Adobe Acrobat is required
Willingness to do some traveling for tradeshows and exhibits in other states

Corporate Meeting Coordinator Resume Examples & Samples

1 year meeting planning/coordination experience
Client relationship
MS Office skills
LOB knowledge

Corporate Meeting Coordinator Resume Examples & Samples

Two years hospitality experience in 5 Star Hotels, Event Planning and Food & Beverage with high touch customer service
Ability to multi-task in a busy environment
Knowledge of basic audio visual and catering
Typing proficiency
Quick problem solving skills
Analytical, organized, detailed oriented

Corporate Meeting Coordinator Resume Examples & Samples

Cover reception desk essential functions; answering telephone calls, returning emails promptly- within four hours or by the end of day
Stand, Greet and direct clients when they arrive to the conference center
Walk and inspect conference set up
Detail pop up/small meetings as directed
Assist Meeting Planner with high level meetings (right hand of the planner, buddy system)
Interact with Central Reservation (internal meeting booking department), porters, audio visual and catering
Submit facilities requests as directed by Planner
Support Meeting Planning Managers, Meeting Specialists and other managers
High touch approach, customer service focus
Handle all conference center guest room blocks, where it applies
Manage space issues, escalate unresolved issues to the Lead Planner
Adhere to conference center SOP’s

Corporate Travel & Meeting Coordinator Resume Examples & Samples

Respond to completed request forms for travel and meeting assistance and assist internal clients to best fit needs with travel/meeting suppliers
Ensure strategic meeting management process is adhered to under Travel and Meetings Policy guidelines, including reporting violations to higher management
Negotiate directly with travel and meeting suppliers, leveraging volume and spend, to achieve cost savings or upgrades in service
Conduct site selections, formulate proposals and finalize event contracts with travel and meeting industry suppliers
Track executive charter and shuttle flights to validate number and spend based on usage to secure additional future savings
Maintain database with charter and shuttle passengers to validate charter and shuttle program usage, ensuring compliance with travel and meeting policy and audit requirements; report non-compliant activities to Risk Committee
Responsible for meeting planning for executive level events, including Senior Manager on-sites and off-sites, and Board of Director and ad-hoc meetings
Meeting planning responsibility is completed under specifications and procedures of the Certified Meeting Professional guidelines from the Convention and Industry Council to protect the Bank
Update the Corporate Travel and Meeting Management intranet site with up-to-date market and industry trends and information to provide a source of information for employees
Track savings on meetings achieved through strategic meeting management process
Complete related travel and meeting administrative responsibilities including electronic and hard copy file organization and follow-up on questions and requests received to resolve issues and problems and maintain a record of activity
Understand and adhere to the Company’s risk and regulatory standards, policies and controls in accordance with the Company’s Risk Appetite
Identify risk-related issues needing escalation to management
Complete other related duties as assigned
Bachelor’s degree ,OR in lieu of a degree, a combined minimum of 6 years’ higher education and/or work experience, including a minimum of 2 years’ proven corporate meeting planning experience
Proficiency with personal computers as well as pertinent software packages
Familiarity with intranet and meetings registration applications
Good negotiation skills and ability to respond in a timely manner
Experience in high profile work environment
Good written and verbal communication skills
Good analytical skills to evaluate proposals, contracts and budgeting needs
Reliable, flexible and detail-oriented
Ability to have a flexible work schedule including weekends
Certified Travel/Meeting Planner designation (CMP)

Meeting Coordinator Resume Examples & Samples

Create and maintain daily, weekly and monthly reports for all customers ensuring completeness and accuracy on all reports such as reports for meeting planners including meeting summaries, cost estimates, maintain attendee lists/rooming lists and update tracking reports
Support travel arrangers with consultant bookings including hotel, long term accommodations, car rental and air.Escalate out of policy travel bookings for approval
May provide individual traveler requirements to vendors and gather information to communicate to travelers
May research vendors for meeting planners including hotel, transportation, activities and others as needed including providing requirements, receiving quotes, providing recommendations, and coordinating delivery
Maintain policy and process information for meetings and travel. Update manuals and intranet sites with newpolicy information
Respond to questions in department mailbox. Create invitation/information letters for meetings
Maintain sharepoint sites with updated information and calendar deadlines
Will build registration websites in support of meetings
1 year of previous administration or coordination experience. Meeting or event planning experience preferred
Strong knowledge of Microsoft Offices products (Word, Excel, Sharepoint, Access)

Corporate Meeting Coordinator Resume Examples & Samples

Support Meeting Planners and Meeting Specialists with various meeting planning aspects
Attendee Management – Field calls and e-mails from meeting attendees regarding questions about the meeting, travel, how to register, or changes to their registration. Send invitations and other communications; follow up with invitees who have not registered
Manage hotel rooming lists including changes to reservations, additions and accuracy of lists
Manage air reservations working closely with air agents on changes and deviations
Ensure accuracy of Web Registration data by pulling standard and custom reports and quality checking
May be responsible for one or more of the following things; venue research and data compilation, name badges, tent cards, packing of travel desk, cross check rooming lists
Highly organized, strong analytical skills & ability to problem solve
Good time management skills a necessity
Well rounded meeting planning industry knowledge and/or prior registration management experience a plus
Attention to detail, accuracy
Ability to deal with all levels including senior management,
Excellent computer skills including Microsoft Office. Word, Excel, and Internet (Access a plus). Strong emphasis on Excel.Some HTML knowledge and/or experience in creating web-sites helpful

Dallas Meeting Coordinator Resume Examples & Samples

Serve as single point of contact and deliver exceptional client service with a consultative and solutions oriented approach, understanding and managing client service sensitivities by providing expertise and guidance to meet meeting/event and hoteling objectives
Perform project management activities to coordinate local requests which may consist of meeting space, catering, AV and technology, and administrative services including but not limited to creating name tags and printing meeting materials
Input reservations and follow-up on requests in a timely manner. Anticipate/resolve potential conflicts related to space utilization and occupancy and negotiate alternative solutions when needed
Coordinate the set-ups of large conference space and configurations as required by clients
Communicate across all levels within Deloitte to ensure successful meetings
Work closely with the functional groups and leadership to understand the unique needs of each group
Assist and coordinate signage and security access requests for meetings (directional signage & temporary access badges)
Generate conference and hoteling reports and distribute to specific areas
Partner and work closely with Service Ambassadors on floors to ensure successful meeting events
Communicate and work effectively with internal and external clients; using confidentiality and discretion as needed
Delivers exceptional client service and a positive customer experience for all local meeting activities
Provide backup support and coverage during scheduled and unscheduled absences, including reception desk coverage
Bachelor’s or Associate’s degree strongly preferred
Minimum 2 years relevant corporate experience, preferably in a hospitality, service-oriented, or customer-centric environment
Team player with strong analytical skills and ability to work under tight time constraints
Solutions and results oriented with excellent customer service skills
Ability to develop strong working relationships with people of all levels
Ability to work in teams and independently; manage multiple priorities under deadlines
Strong organizational skills with excellent interpersonal skills
Project management skills; ability to understand scope, create timelines and budgets, and deliver on time to budget
Excellent decision-making and problem-resolution skills; excellent judgment
Highly motivated and excellent teaming/collaboration skills required
Ability to make decisions and work under pressure
Ability to anticipate problems and formulate resolutions
Ability to ask “next level” questions and understand context and nuance of situations
Excellent verbal and written communication skills, with comfort managing in difficult face to face customer conversations
Strong technical skills and solid understanding in MS Office
Flexibility and willingness to assist in other capacities when needed

Meeting Coordinator Resume Examples & Samples

Qualify all meeting details and assign to the appropriate team members
Act as a consultant for clients who have meetings that do not meet the program's qualifications
Calculate budgets for meetings for qualification purposes
Send weekly event report email to team every week
Design, run, and analyze data for various reports as requested by client
Assist all team members (BCD and client) as requested and required
Answer inquiries in the meeting support mailbox as well as the program support line
Provide training to meeting sponsors on internal meeting program planning processes, including registration, billing, process clarifications, etc
Provide guidance & support to meeting sponsors on Small Meetings Toolkit
Provide guidance & support on the meeting software & reporting
Coordinate team meetings. Take and distribute minutes
Reconcile all files and final bills within required timeframes. Ensure all data fields are filled out accurately and appropriate documentation is in the file. Close out all files, including data entry, for the client's event planners. Ensure all savings are accounted for and accurately documented in the meeting system
Complete and research client's p-card reconciliation report accurately and by the appropriate deadline
Responsible for tracking, collecting, and reporting for hotel commissions
Program and client survey creation, management, and reporting
Responsible for technology platform updates and changes
Update Standard Operations Procedures (SOPs) as needed. Make recommendations for process improvements
Responsible for Quality Control of meeting data. Follow-up on inconsistencies, missing information, etc
Train team on data entry as needed
Assumes and performs other duties and responsibilities not specifically outlined herein, as requested

Ancillary Meeting Coordinator Resume Examples & Samples

Assist all team members as requested and required
Oversee the registration and uploading of event attendees to the client's meetings management system
Work independently in the absence of supervision
Effective time management skills, with a strong ability to manage multiple projects and timetables
Ability to work well under pressure and adapt to ever-changing scenarios; ability to respond to change
Inter-personal and customer skills with ability to build relationships with team members
Strong previous meeting planning experience preferred
Strong previous experience with meeting technology required
Budget creation and management required

Meeting Coordinator Resume Examples & Samples

Order and verify supplies for team and programs
Special projects as assigned by Meeting Management Team
May assist, greet and direct participants onsite at event
Manage administration of documents and SOP's for to team
Assist with on-boarding of new employees as requested

Meeting Coordinator Resume Examples & Samples

College degree or 2 years business experience
Previous event coordination experience desired; 6-12 months
Excellent computer skills, and ability to learn new technology quickly
Ability to analyze and manipulate data and create custom reports in Excel required
Strong interpersonal communication, customer service, and organizational skills
Previous experience with online registration systems a plus

Meeting Coordinator Resume Examples & Samples

Billing Management - working with planning team and reconciliation team to collect and organize invoices, banquet checks and room folios from meeting venue to prepare for data entry into customer budget tool
Reporting - producing reports that are designed by and for client along with any ad hoc reporting as needed. Reporting needs will be for internal and external customers and must meet the agreed upon deadlines of planner and client
Vendors - Communicate with vendors regarding data, reports, and other project-related information
Consultation – sharing knowledge/experience with the Meetings & Events Planner and/or Billing Reconciliation Specialist to assist them in working with the hotel/venue in collecting the appropriate and client required documentation for accurate billing reports
Fulfillment - assist Planners in fulfilling meeting billing collateral
Program file management - manages program billing files including
Project Management - assist planners with specified aspects of the meeting critical path as it pertains to billing and budget data
Fulfillment - assist Planners in fulfilling meeting collateral including meeting materials, on-site materials, name badges and tent cards
Minimum 1 year of event coordinator and/or administrative experience
Bachelor’s degree in related field
Strong computer proficiency in Microsoft office suite, with excellent Excel skills
Strong communications skills: verbal and written
Ability to remain calm and composed under stressful situations
Knowledge of web based registration tools (StarCite)

Meeting Coordinator Resume Examples & Samples

As part of the planning and organizing responsibilities, you will assist the executive or manager responsible for the above meetings and develop a timeline for each meeting
Budgeting for meetings. This includes prepared budget cost specifications to include hotel, printing, special events as well as any additional components for all anticipated functions
Help coordinate the Globus National Sales meeting
Arrange audio/visual/internet equipment
Ability to travel -20%, possible overnight and weekend travel

Meeting Coordinator Resume Examples & Samples

This position will sit onsite with our client in Cincinnati, OH
Manage registrations, which includes importing an invitation list if needed, managing the capacity and waitlist registrants, ensuring event emails send successfully
Manage the housing block and communicate directly with the hotel for each event
Manage group and individual ground transportation for attendees, including the coordination of rental vans and choosing drivers, if needed
Send air travel guidelines to attendees and HCP faculty, receiving travel itineraries if needed
Order materials/supplies for training events
Prepare event materials including name tags, table tents, agendas, certificates
Submit Purchase Orders for vendors
On-site support when needed (10%)
A minimum of 2 to 3 years relevant event coordination experience
Excellent interpersonal, written and verbal communication skills are required
Bachelor Degree is preferred
Experience working in event management systems is strongly preferred
Ability to be flexible and handle change well
Engage with vendors in an ethical and compliant manner
Ensure a high level of integrity and implementation of Credo-based actions
Microsoft Word and Excel experience – Beginner/Intermediate level
Travel Requirements: Overnight travel may be required up to 10%

Intern, Travel Meeting Coordinator Resume Examples & Samples

Assist Planners in the coordination of the program registration process through Cvent including but not limited to
Cvent experience a plus
Comprehensive verbal and written communication skills
Ability to interact successfully with all levels of management
Experience with management of multiple projects/programs independently
Travel requirement: approximately less than 5% of time
Knowledge in Windows, Excel and PowerPoint

Meeting Coordinator Resume Examples & Samples

Order and follow up on office supplies
Onboard new team members by ensuring all building and technology access, equipment, phone, and peripherals are obtained for both BCD and client systems/locations as needed to function successfully
Management of all associate ids/access/tracking of equipment/training
Maintenance of Program File Folder on MEM shared drive
Coordinate Office Visits and manage Visitor Access
Support of Project Accountants as needed through reconciliation of files and preparation of final bills within required timeframes. Ensure all data fields are filled out properly and appropriate documentation is in the file. Close out files, including data entry, for the client's event planners. As needed act as commission liaison - including tracking, follow-up, and reporting
Excellent phone skills
Ability to initiate new ideas
Inter-personal and customer skills with ability to build relationships with customers
Capability of problem solving - Anticipating, initiating and resolving issues
Industry experience preferred

Meeting Coordinator Groups Resume Examples & Samples

Must have experience and/or working knowledge of the GetThere online booking tool
Proficient with Sabre GDS
Minimum of five years of corporate travel agency experience and two working with a meetings program is desired
Excellent knowledge and application of travel supplier rules
Maintains current knowledge of the state of the various travel industries supported (air, car, hotel, etc.)
Ability to work independently, exercising discretion and judgment
Understands the on-line travel/meeting booking process
Client meeting planners as well as suppliers (i.e. airlines, hotels, car companies, etc.)
Ability to work nights and weekends if needed

Meeting Coordinator Resume Examples & Samples

Meeting Triage Management - managing the client triage process and policy by monitoring meeting registrations
Point Person for meeting registration questions, file organization, office organization and administrative tasks
Email Management - answering meeting owner questions, checking the group meeting email inbox throughout the day and taking action on all items in a timely manner
Assist other functional areas - planners and the meeting attendee coordinator positions to support during busy times
Reporting - assist in producing reports that are designed by and for client along with any ad hoc reporting as needed. Reporting needs will be for internal and external customers and must meet the agreed upon deadlines of planner and client
Vendors - Communicate with vendors and suppliers regarding meeting registrations and triage process
Consultation – sharing knowledge/experience cross functionally with the teams to best serve client needs, share best practices and build rapport for a highly successful, highly functioning team
Shipping - assist in the management of on-site shipping for programs and tracking of that information
Program file management - manages program files including physician contracting, registration reports, hotel reports, and archiving
Project Management - assist planners with specified aspects of the meeting critical path

Marketing Event / Meeting Coordinator Resume Examples & Samples

Collaborate with stakeholders to identify conference goals/requirements/specifications
Identify/evaluate potential venues and recommend/determine the appropriate site
Establish conference agenda and determine the appropriate content/requirements for each agenda item (e.g. general sessions, breakout sessions, evening events, expos)
Obtains faculty/presenter names/contact info from stakeholders and coordinate travel as needed
Identify and determine exhibit properties to be used in the conference (e.g. tables, signage, booths, displays)
Identify and engage applicable vendors to provide conference support and services, as needed (e.g. A/V staff, site owners, creative services, print vendors)
Ensure that all conference communications and preparations are planned and executed appropriately (e.g. printed materials, mobile apps, exhibitor prospectus, syllabus, save-the-dates, registration websites, FAQ documents, email communications)
Provide regular updates to applicable stakeholders on project activities, and make appropriate recommendations/revisions as needed (e.g. planning team, executive sponsorships, vendors/partners)
Identify, source and obtain promotional items for conference participants (e.g. gifts, giveaways, incentives)
Perform post-event evaluations, summarize, and identify enhancements for future events (e.g. surveys, post-mortem meetings, feedback sessions)
Experience with Microsoft Office Suite including Word (creating documents) and Excel (creating spreadsheets)
2+ years of event planning or marketing experience within a matrix organization
Experience in meeting sales promotions/marketing targets
Good communications and interpersonal skills (internal/external)
Detail oriented skills

Meeting Coordinator Resume Examples & Samples

Manage Customer Welcome Center Reception area
Provide concierge services (hotel and restaurant recommendations/reservations, activities, transportation, maps, printing) and answer questions for guests and account teams during Customer Welcome Center hours: Monday-Friday 8am – 5pm
Vendor engagement: Florist, Supplies, Catering
Greet and Escort guests to meeting areas or tours
Support security access policy, procedures and badges
Provide comfort items as needed to visitors
Schedule and set up rooms for meetings and events
Input collected briefing feedback into briefing management tool
Print name tents and name badges
Apply basic knowledge of the job skills, company policies and procedures to complete specialized assignments/tasks in creative and effective ways
Collaborate with the center staff in supporting briefings, events and other types of meetings
Organization of guest areas: meetings rooms, lunch and break areas
Order and manage office supplies
Bachelor’s Degree in related field preferred; Equivalent combination of experience and education may be considered
1 or more years of event support required
Previous customer service experience required
Customer facing experience in marketing or sales/event management is preferred
Working knowledge of marketing fundamentals and tools
Understanding of briefing center and briefing management tools
Good written/oral/interpersonal communications
Demonstrable knowledge of MS Office suite of tools – Outlook, Word, Excel, etc. and SalesForce.com
Polished and professional approach and demeanor
Foreign language expertise is preferred
Multi-task: Ability to successfully work on multiple items and priorities in a changing environment with minimal loss of productivity
Oral communication- Verbally communicates information clearly and concisely
Written communication: Expresses oneself thoroughly and completely in writing
Team-oriented professional with ability to work independently and collaboratively with a variety of cross-functional groups
Guest centric: Identifies and anticipates visitor requirements, expectations, and needs; Seeks and responds to guest feedback and ensures guest issues are resolved
Adaptability: Keeps an appropriate level of composure, patience, and a positive outlook under trying circumstances
Decision Making: Recognizes and balances guest’s needs, expectations and deliverables while protecting the integrity of the company
Ambassador: Relates well to all types of people; inside and outside the organization; builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tact; can diffuse even high-tension situations comfortably
Initiative: Ability to act independently and apply good business sense with minimal direction
Proactive - Ability to be forward thinking to prepare for future requests, needs, or projects
Listening: Demonstrates a genuine interest and understanding when listening to others
Uses logic and methods to solve problems with effective solutions. Spends time on what's important; can quickly sense what will help or hinder accomplishing a goal; eliminates roadblocks; creates focus
Picks up on technical things quickly; can learn new skills and knowledge; is good at learning new industry, company, product, or technical knowledge

Meeting Coordinator Resume Examples & Samples

2 years business experience or college degree
6 months to 1 year of past meeting planning skills preferred
Microsoft Word and Excel experience –Intermediate level
Must work onsite in Schaumburg, IL

Meeting Coordinator Resume Examples & Samples

Management of all logistical aspects of assigned events, within budget plans and/or guidelines (agenda, managing presentations, meeting room reservations, material shipments, etc) using the Sales Support meeting checklist
Work in tandem with the Corporate Meeting Services team for the coordination of sleeping rooms, A/V, C-Vent registration, etc
Ensure that ‘day of’ meeting needs are taken care of: registration packets, nametags/name tents, room setup, etc
Onsite assistance as needed to successfully operate events on all levels requiring the need to work extended hours during the week and weekends. Domestic travel may be required
Manages the communication of the event in electronic and print format (C-Vent registration, OneSource Online promotion, email correspondence, agendas, Know Before Go, etc.)
Work closely with the Marketing team on any marketing collateral needs for the event (brochures, trinkets, etc) that are needed for meetings
Preparation of timelines, status reports, budgets, and other reports as requested
Manage multiple events simultaneously and balance the needs of the client, attendee, and OneAmerica
Prior experience in event planning required, preferable in a corporate environment
Bachelor's degree or equivalent work experience preferred
Ability to work and mange events independently as well as in a team environment
Positive attitude and strong work ethic
Ability to meet firm deadlines and deliver results within budget
Ability to work in a collaborative environment with a strong team
Attention to detail and the ability to multi task
Display a positive image – office appropriate behavior and dress
Ability to prioritize multiple tasks and manage time efficiently
Ability to function under pressure in a fast-paced demanding environment
Ability to lift 30 pounds

Commemoration Governance & Meeting Coordinator Resume Examples & Samples

Demonstrated background in meeting management coordination
Demonstrated background in providing excellent governance compliance
Ability to deal effectively, confidently, and cooperatively with all levels of management, staff and the general public
Demonstrated background in providing excellent customer service
Experience providing administrative and program/event planning and execution
Excellent recordkeeping and oral/written communication skills; including detailed meeting minutes
Working knowledge of office practices and procedures
Proficiency using computer and Microsoft Office

Meeting Coordinator & Relief Receptionist Resume Examples & Samples

Responsible for placing supply orders, and tracking inventory
Responsible for follow-ups with suppliers
Responsible for preparing cheque requests and insolvency charges back to clients
Prepares room details and prints signage for exterior of meeting rooms (date, time, reserved for). Also prepares and prints information for kitchen service
Responds directly to clients and meeting room attendees for any requests for copying, faxing, messenger services, etc. whenever they may arise
Maintenance of environment in conference rooms (keep an eye out for scratches, paint chips, broken chairs etc.) and report all to Facilities Manager as they arise
Maintains list of conference rooms with up-to-date information that is periodically circulated to staff. (Phone book list every month)
Coordinates reservations for visitor offices (prepare name plates for arrival; remove after departure)
Direct responsibility for all day-to-day issues related to hoteling services and programs (main point of contact)
Replacement at reception during lunch hour, breaks and for all vacation time / absences. Training new receptionist
Weekly review and preparation of list of undeliverable mail received from mailroom
Responsible for new arrivals picture and lost cards or replacement cards (de-activating when appropriate)
Making and ordering business card
Responsible to send invoice for all lunches to account payable
Back up for invoices payment process
Responsible to explain EasyReq to new starter
Produce reports as requested
Demonstrates sound judgment regarding confidential and sensitive matters
Knowledge of Word, Excel, PowerPoint, Lotus Notes and Internet
Ability to work under pressure and in a busy team environment
Strong interpersonal skills including oral and written communication, active listening
Ability to problem solve independently
Strong verbal and written communication skills in both languages (English & French)

Senior Meeting Coordinator Resume Examples & Samples

Meets and greets customers with a warm and professional disposition while addressing needs with a sense of urgency and priority
Serves as a primary customer interface and expeditiously assists in addressing or supporting requests which may include: meeting support, facilities issues, housekeeping issues, kitchen/pantry management, A/V, meeting/work space needs, office moves, daily hoteling management (check-ins, reservations, etc.) and other office services. Supports resolution of service related issues/conflicts
Supports and/or coordinates meeting/event planning and execution including: options/securing internal space for event, catering planning, ordering and execution (set-up/clean-up); space configuration set-up and tear down; A/V set-up, support, and troubleshooting; other day-of execution needs (e.g. signage set-up, delivery of meeting materials); and coordination with other team members/others, where appropriate
Anticipates/resolves potential conflicts related to space utilization and occupancy. Negotiate alternative solutions when needed
Ensures physical space is maintained and in good repair by reviewing space and submitting requests for maintenance and general repairs through department ticketing software. This includes lighting repairs, carpet cleaning needs, janitorial needs, etc. Follows-up to ensure all requests have been completed and to satisfaction
Ensures excellent working knowledge of department service offerings, office space, key office daily meetings and events, leadership and key groups, local amenities, building and Deloitte protocols and procedures
Supports vendor management by coordinating with vendors (such as building management, caterers, maintenance vendors) and proactively identifying, reporting, and helping facilitate resolution for issues (in coordination with other team members, if applicable)
Collaborates and trouble-shoots problems with other team members, external vendors and management in support of customers/office
Fosters and builds positive relationships with team, customers and leadership in all functions at all levels and communicates effectively and proactively, as needed
Adds value to customer experience through critical thinking, anticipating needs and offering additional services/support, if appropriate
Maintains and enforces standard office security procedures and security badging accessibly including performing any related duties (as assigned)
Maintains knowledge and uses departmental software, as required
Cross-trains in other department services areas to provide back-up support as needed
Trains and mentors other team members (e.g. new hires) as requested
Perform other tasks and special projects as required or as assigned by management team
Bachelor’s Degree strongly preferred; minimum high-school diploma required
Minimum of 3 years of related hospitality or office support experience preferably in a corporate, hospitality, service-oriented or customer-centric environment
Excellent technical experience including strong Microsoft Office skills
Confident, professional presence, and positive demeanor
Professional maturity and ability to interact with all levels of professionals
Excellent quality-conscious customer service skills
Ability to use tact and diplomacy in resolving problematic situations
Professional agility and ability to handle multiple priorities with an appropriate sense of urgency
Excellent judgment and decision-making skills
Critical thinking and ability to anticipate needs
Highly motivated and excellent teaming skills
Ability to work occasional overtime
Must be willing to be trained in all functional areas
Ability to lift up to 25 lbs

Junior Events Meeting Coordinator Resume Examples & Samples

Supports marketing director with coordinating company events and meetings. Assists with day-to-day tasks such as communications, creating rooming lists, verifying attendees, BEO Review, creating RFPs for site search and coordinating onsite details with vendors. Remains on-site for events to help troubleshoot and address issues
Serves as point-of-contact for headquarters off-site event and venue planning. Produces list of vendors and assists with booking meetings and events. Attends and coordinates events as needed
Designs and disseminates surveys to meeting and conference attendees for feedback. Reviews, compiles, and presents survey results to team
Coordinates marketing planning calendars and binders processes through project management which includes coordinating materials, ensuring information is submitted before deadline, and checking the documents for correctness and completion. Dispenses materials to appropriate parties
Orders awards for company programs including annual and specialty awards. Manages overall process including communication between headquarters, field, and distribution center management. Works with vendors to place orders and maintain relationships. Reviews orders for accuracy and addresses issues
Ensures accuracy of invoices for events, meetings, and third party vendors
3 + years of experience with large scale, full cycle meeting planning required
Marketing and/or operations management exposure helpful
Experience with programs including meeting management and incentives
Proficient with Microsoft Suite including Word, Excel, and PowerPoint
Experience with managing or working with a budget
Ability to multitask under pressure
Ability to manage third party vendors
Must be technologically astute
Experience with managing projects including prioritization of tasks and meeting deadlines
Proactively recognize potential problem areas and troubleshoot effectively
Ability to interact effectively with employees at all levels of the organization
Travels 25-30% of the time

Meeting Coordinator Resume Examples & Samples

Responsible for assisting AP staff and Management with the details of events such as Board Meetings and AP staff events
Coordinate event logistics, including ordering food and refreshments, register meeting service providers with the building to allow access, arrange conference rooms and provide continuous support during events
Responsible for the breakdown of meeting rooms after each meeting, returning the room to its original layout, or preparing the room for the next meeting
Track and report costs and departmental charge backs for meetings and events
Maintain AP’s 4 cafes and 11 bean-to-cup coffee brewers on all 4 floors. This includes, continuous monitoring of all coffee and powder needs for each coffee machine, ensuring each coffee machine is functioning properly and ensuring a fully stocked café of necessary paper and coffee supplies are always available
Order coffee and pantry stock. Confirm all orders are fulfilled when delivered, including: coffee, tea, sugars, cups, plates, bowls, utensils and dish soap
Provide administrative support during internal and external events. Assists as necessary in all special events undertaken by the AP
Check and clean each pantry at least once per day and more frequently as necessary
Strong ability to manage multiple priorities simultaneously, at times under pressure
Must be detail-oriented with excellent organization skills
Ability to interact successfully with both internal and external customers at all levels
Flexibility with hours to cover after hours and weekend events.Must be physically able to bend, stoop, climb, walk, and lift & carry heavy objects (up to 50 lbs)
Proven experience as meeting coordinator
Proficiency with all Microsoft Office Suites