Records Supervisor Job Description
Records Supervisor Duties & Responsibilities
To write an effective records supervisor job description, begin by listing detailed duties, responsibilities and expectations. We have included records supervisor job description templates that you can modify and use.
Sample responsibilities for this position include:
Records Supervisor Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Records Supervisor
List any licenses or certifications required by the position: RHIA, RHIT, CPI, CPR, PHR, SPHR, CJIS, CP, SHRM, CJLEADS
Education for Records Supervisor
Typically a job would require a certain level of education.
Employers hiring for the records supervisor job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Management, Business/Administration, Business, Health, Computer, Accounting, Medical, Associates, Health Information Management
Skills for Records Supervisor
Desired skills for records supervisor include:
Desired experience for records supervisor includes:
Records Supervisor Examples
Records Supervisor Job Description
- Coaches, mentors, and trains staff, evaluates staff performance
- Provide training, direction and guidance for the medical records staff
- Participate in hiring, evaluation and disciplining of medical records employees
- Provide daily direction to employees in order to meet daily service level agreements
- Lead, mentor, cross train and provide accountable standards and measures to the department employees
- Manage daily service level agreement metrics
- Read daily reports and loan tracking detail
- Perform time studies for Sales/Account Management
- Research and resolve customer issues, modify work procedures as needed to meet customer demand
- Oversight of imaging process the business processes for mortgage files
- Demonstrated ability to utilize interpersonal and communication skills
- Demonstrated ability to utilize the principles and practices of effective supervision
- Proficient with a variety of software used by the department
- Associate's degree in health information technology
- Accredited Records Technician
- Prior experience in supervising a coding project is required
Records Supervisor Job Description
- Work together with the Work Completion Group to assist in the facilitation of the efficient and accurate processing of work requests
- Maintains and monitors HIM controls and computer systems/environment for the assigned area of the department
- Schedules daily assignments and evaluates performance of associates
- Submits and monitors quality and quantity of work for assigned areas, performs supervisory functions and provides ongoing training as needed
- Interprets policies and procedures for associates to ensure quality and compliance
- Accountable for the strategic planning, training and implementation of the Electronic Health Record (EHR)
- Supervise all medical record activities and personnel pertinent to the assigned area
- Ensure medical record information confidentiality through appropriate release of medical record documentation
- Ensure that all medical record equipment is maintained
- Plans, coordinates, train, resolve problems, evaluate and supervise the staff and work of the Commitment Records Unit for the purpose of ensuring that the work of the unit is performed in accordance with agency requirements by using standard operating procedures
- A four-year college degree is desirable
- Requires a good understanding of quality management systems and document control
- Requires good working knowledge of Electronic Data Management Systems (EDMS) Livelink and Documentum as examples
- Requires keen awareness governance and corporate requirements
- Proficiency in computer programs such as Microsoft Office suite is required
- Typhoon aircraft systems maintenance course (Avionic/Electrical or Mechanical)
Records Supervisor Job Description
- Assist by collecting, update, and store electronic maintenance and time/cycle records for the fleet in accordance with FAR 121.380(a) and the General Maintenance Manual
- Monitor and facilitate modification of computerized time records system to assure availability of real-time aircraft time/cycles to all maintenance records and other systems users
- Review flight logs and completed maintenance work packages for completeness and compliance with all time time-limited maintenance requirements
- Review and supervise the preparation of all limited inspection and component forecasts for planning purposes
- Responsible for ensuring the daily tracking log is updated
- The supervisor will create and provide project status spreadsheets and reports, communicate high level status to upper management, and provide weekly status to the manager
- Assist the Manager of Aircraft Records with the review and applicable requirements of newly issued or revised Airworthiness Directives, and directly responsible for maintaining the current status of AD’s applicable to aircraft operated by the company in accordance with FAR 121.380(a)(2)(vi)
- Supervise updating of tracking system and electronic records scanned/index of aircraft maintenance documents, part tags, and service Bulletin/Engineering Order compliance documents in accordance with FARs 121.369© and 43.9
- Work with Allegiant departments such as Materials, Maintenance Planning, Publications, Quality, or any other departments as necessary to address aircraft configuration issues
- Ensure proper support is provided to external agencies, and /or departments with any requests regarding the aircraft records
- Competency of PC use and the Microsoft Office suite
- Manage internal DRG sample identification for records request and review
- Serve as resource for specialized knowledge of ICD-9, ICD-10, CPT 4 and HCPCS coding
- Performs quarterly audits on records previously reviewed by Medical Records Review Coordinators
- Minimum 3 years experience in a medical records environment required
- A nursing background or any equivalent combination of experience and training that provides the required knowledge, skills and abilities preferred
Records Supervisor Job Description
- Oversee electronic storage of all aircraft, power plant and appliance records in accordance with time limitations set forth by FAR 121.380 © and the General Maintenance Manual
- Ensure that projected aircraft flight times and cycles are in agreement with approved and existing company and regulatory requirements
- Maintain a current list of aircraft operated by the company
- Responsible for the timely submission of all FAA required maintenance reports
- Performs other duties as assigned by the Manager of Aircraft Records
- Work closely with client to evaluate research and recommend solutions to records-related issues and problems
- Administer training programs for user departments to ensure standardization of systems and their effective use
- Perform all assigned duties in compliance with internal Standard Operating Procedures (SOPs), and practices external regulations as applicable
- Supervise activities of Receiving and Records staff
- Keeps time sheets and other routine records
- Ability to supervise CAD system maintenance
- Minimum of 1 year records management experience
- Experience working in the AirVault system a plus
- Prior work experience in Medical Records required
- Typically requires a Bachelor’s degree in Library and Information Science or related discipline with a minimum of 9 years of related experience
- Has wide-ranging experience and advanced knowledge in related fields of knowledge in Records Management or Archives
Records Supervisor Job Description
- Maintain quick turnaround based on employee requests
- Setup offsite scanning projects with third party scanning company when necessary
- Convert large volume of invoices using production level scanning equipment and software
- Determine the index/validation requirement for each invoice scanned and quality check every document before uploading them
- Miscellaneous tasks and projects as assigned
- Assist mailroom when necessary
- Supervises records management policies intended to standardize filing, protecting, and retrieving records, reports, and other information contained on various storage media
- Ensures that record management procedures are followed accordingly
- Consults with user departments to ensure methods and workflow improve efficiency of records management and comply with legal records requirements
- Assists in planning, developing, and implementing disaster recovery policies and procedures
- Drive audit process for issuance and activation of all new equipment and line numbers
- Drive compliance to established document control process
- Completion of a recognized aircraft engineering trade apprenticeship
- Bachelor's degree in a health care or other scientific discipline or educational equivalent and 3 years experience working in records management or technically-related areas
- Must pass a ten (10) year background check and pre-employment drug screen
- Five years aviation or equivalent industry experience