Records Management Job Description
Records Management Duties & Responsibilities
To write an effective records management job description, begin by listing detailed duties, responsibilities and expectations. We have included records management job description templates that you can modify and use.
Sample responsibilities for this position include:
Records Management Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Records Management
List any licenses or certifications required by the position: CRM, NARA, RIM, GNMA, IGP, MRPT, RA, MBD, CE, ITIL
Education for Records Management
Typically a job would require a certain level of education.
Employers hiring for the records management job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Management, Health, Education, Health Information Management, Business, Information Management, Library Science, Business/Administration, Graduate, Library
Skills for Records Management
Desired skills for records management include:
Desired experience for records management includes:
Records Management Examples
Records Management Job Description
- Collaborates with key stakeholders and leaders from various divisions within NBCU and UPR to influence the adoption and on-going engagement with the DRM Program
- Identify the most appropriate records management resources, and develop a sound business case
- Develop a repository solution in order to query and extract data from past responses
- Manage all IT Regulatory, due diligence, and third party requests, including leading necessary meetings to identify individuals, follow-ups, and escalations
- Provide central enterprise-level point of contact and coordination for regulatory and client requests
- Establish and maintain constructive working relationships with global compliance teams, and the individuals responsible to provide input to the requests
- Develop architectural frameworks for applications systems to ensure that data, infrastructure and applications architectures are aligned
- Translate requirements into architectural decisions and a comprehensive overall solution that includes business, presentation, application, middleware, integration, data, infrastructure, security and system-management architectures, which leverage and conform to the existing client architectural framework
- Participate in all phases of the development methodology cycle to implement the required information technology
- Lead the design of standard configurations for the implementation and migration into operations
- Experience in the utilization of electronic document/records management systems
- Experience in development and writing of project specifications
- Experience in evaluating various electronic records management products and systems
- Strong understanding of regulatory and industry best practice in electronic records management
- An understanding of migration productivity support tools and auto-classification/ content enrichment tools
- The ability to manage stakeholder expectations and confidently facilitate workshops with necessary stakeholders
Records Management Job Description
- Remain current on all relevant customs regulations as they pertain to oil and gas equipment
- Complete training in import and export compliance procedures and requirements
- Write procedures (Department SOP, User Manuals) and review specific conventions and rules in relationship with TO staff involved in process
- Take the lead in facilitating consensus with ITS colleagues on the proper level and pace of change and integration of technologies, considering the current and envisioned application environment, technology environment and technical platforms
- Provide advice on technology purchases and on future projects or environment upgrades or modifications
- Identify applicable record retention requirements in conformance with NARA, NASA, and NASA Ames requirements
- Develop records naming/numbering protocol in conformance with NARA, NASA, and NASA Ames requirements
- Develop a Records Management Plan in conformance with NARA, NASA, and NASA Ames requirements
- Work with NASA Information Technology personnel to implement modifications and improvements to the NASA Ames Environmental Document Library
- Administer and maintain the NASA Moffett Federal Facility Agreement Administrative Record
- Knowledge and experience in the use of SharePoint for records and information management
- Be open, collaborative and analytical with exceptional communication skills
- Ability to build and maintain positive client relationships, work collaboratively with clients and HR colleagues in global environment, being flexible to different time zones and virtual management and colleagues
- Ability to prioritize time, work on multiple tasks with ongoing deadlines
- Ability to take initiative and work independently to provide reporting support to clients and stakeholders
- Experience working in archives and/or a records center
Records Management Job Description
- Incorporate the existing Navy Administrative Record into the NASA Ames Environmental Document Library
- Maintain the existing Navy Administrative Record in the NASA Ames Environmental Document Library
- Support NASA records management audits
- Training and organizational change management
- Risk identification and key performance indicator management
- Records classification and meta data standards
- System compliance assessments
- Executes the initiation, processing, routing, distribution and archiving of cGMP documentation
- Executes the document change control function
- Maintains and provides customer service for the record management room
- Experience necessary in financial services, Investment Bank, and/or Management Consultancy, with experience in EDRMS environment
- Ability to manage major incidents and to handle conflict between stakeholders
- Significant experience in Service Support and Delivery preferably in a global company, pharmaceutical background is a plus
- Experience in handling large scale Records Management environments
- Understanding complex technical solutions and interdependencies with business capabilities and business operations in the records management area
- Devops mindset and full solution lifecycle understanding (including challenges multiple layers, product patching and solution patching)
Records Management Job Description
- Uses experience and expertise to implement an efficient records management system for University research and business records in compliance with all relevant laws, standards, and regulations
- Serves as a subject matter expert for the electronic document management system
- May assist in user training on the electronic document management system
- Provides Records Management support during regulatory agency inspections and corporate audits
- Performs update maintenance on imaged accounts
- Serve on the Records Retention Committee
- Prepare formal and informal communications to internal business partners and direct management regarding initiatives
- Leveraging, developing and implementing KM best practices such as Communities of Practice, lessons learned
- Acts as the central point of contact for all policy-related matters on behalf of the Administrative Services department
- Responsible for the eTMF lock which is only performed once the eTMF is complete
- Proven track record in managing large and/or complex global teams direct and/or in projects
- Customer and service first attitude
- Report generation, validation and preparation of P-files
- Strong teamwork and communication skills and the ability to follow written and verbal instructions
- Working knowledge of common computer systems such as Microsoft Office is required
- Experience with electronic document management systems and electronic learning management system, is preferred
Records Management Job Description
- Maintain Standard Operating Procedures (SOPs) documenting proper records management practices
- Identify and resolve issues / problems which prohibit normal filing activities by using acquired experience and expertise
- Assist in the preparation of clinical trials documents for internal audit and inspections (sponsor and sites)
- Handle tickets for package pick-up and delivery of records
- Assists with moving, re-boxing, and strapping of records for preparation to send to offsite storage
- May support audit projects
- Ability to lift boxes 30-50 pounds and handle a moving dolly
- Escorts visitors to and from the room as needed
- Direct the hiring and selection process for a group of staff by conducting candidate review through participation in the interviewing process
- Develop standard processes to ensure that staff have the proper materials, systems access and training to complete job responsibilities
- Demonstrated ability to effectively interface with all levels of personnel and work in a team environment
- Ability to exercise discretion, judgment, and initiative
- Effectively schedule and prioritize work assignments
- Exercise some independent action within predetermined limits
- Knowledge of filing systems and the ability to file including maintaining the department's record keeping and business correspondence
- Knowledge to create business memos and writing using the rules of grammar, good sentence structure, correct punctuation and spelling