Projects Coordinator Job Description
Projects Coordinator Duties & Responsibilities
To write an effective projects coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included projects coordinator job description templates that you can modify and use.
Sample responsibilities for this position include:
Projects Coordinator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Projects Coordinator
List any licenses or certifications required by the position: PMI, CPR, APICS, BLS, AED, PR, IOB, CISI, PC, RHIA
Education for Projects Coordinator
Typically a job would require a certain level of education.
Employers hiring for the projects coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Master's Degree in Education, Business, Business/Administration, Engineering, Marketing, Project Management, Communication, Management, Technical, Architecture
Skills for Projects Coordinator
Desired skills for projects coordinator include:
Desired experience for projects coordinator includes:
Projects Coordinator Examples
Projects Coordinator Job Description
- Collaborate with the field teams in the installation progress
- Support project managers and Construction Managers in defining elements of work and develop SOWs for subcontracts
- Assist in the administration of the bid process for submittal work
- Assist Project Managers and Construction Managers in updating the project schedule using MS Project
- Assist in coordinating key project meetings
- Support data management and documentation flow
- Project Execution and Monitoring
- Analyze member actual hours worked against projections across a portfolio of engagements
- Track, analyze, and report on monthly expenses across multiple projects
- Assist the MA Delivery Director with revenue forecasting, asset amortization, cost allocation, budget planning, across a multiple projects and in summary to the department level
- Must have 1-2 years of experience in Web/Digital production
- Must have experience with Photoshop, HTML5, CSS3, and XML
- Possess general understanding of IT and programming languages to assess project timeframes and functional attainability of web updates required
- Deadline oriented with the ability to work in a fast-paced business environment
- Must take direction well, and have great attention to detail
- Possess excellent verbal, written, and interpersonal skills with the ability to communicate complex messages clearly and succinctly to a variety of audiences
Projects Coordinator Job Description
- Assist with invoice tracking, revenue recognition, reporting, across multiple projects
- Support the staffing/recruiting efforts by assessing candidate fit to requirements and tolerance for candidate's salary requirement based on engagements' budget
- Model and analyze financial targets/margins for potential sales initiatives
- Assist Project Managers to update monthly project financials (actual, commit, forecast & accruals)
- Partner with Finance to update capital project financial reports and forecasts, cash flow projections, budget reallocation, accruals, asset service placement
- Enter & track contract submissions to Legal
- Submit purchase requisitions through iProcurement
- Plan and manage off-site and team building events
- Coordinate and manage CPM training
- Represent CPM on internal training teams
- 3-5 years of experience supporting and troubleshooting PC hardware and software is preferred
- Developing rapport comes naturally
- Able to balance both administrative tasks and front line interaction with models and students
- Has a sense of urgency in ensuring tasks are complete
- General construction knowledge
- Understands and can demonstrate how to manage budgets, scheduling tools and bid process
Projects Coordinator Job Description
- Work with CPM management to maintain current career tracks and job descriptions
- Produce overdue training report and communicate training due dates to individuals for timely completion
- Arrange CPM organization events, webinars, training sessions
- Make arrangements for and coordinate various monthly CPM Organization and CPM Leadership team meetings
- Maintain the Global CPM Organization chart, including on BioWeb
- Serve as CPM Knowledge Manager for Office 365 (generate project directories, establish permissions, access administration & training)
- Arrange meetings (work with meeting invitees to find a date/time and rearrange schedules if needed, reserve conference rooms, send out meeting invitations)
- Manage agendas for visiting global CPM representatives • Make lunch, reception or catering arrangements
- Prepare meeting materials and write-up meeting minutes
- Photocopy, scan, file, archive documents
- Minimum of one-year work experience in an office environment required
- Previous work experience in a print production / purchasing / supply chain or logistics environment preferred
- Ability to deal with all levels of staff and management
- Familiar with construction subcontracts
- 1-3 years of construction related experience- solar PV preferred
- Knowledge of residential building electrical systems and NEC parameters
Projects Coordinator Job Description
- Within a team environment, participate in the development of the written technical proposal where thorough understanding of company polices and best practices is required
- Route and track various documents for approval
- Procure reference books/materials, office supplies, team appreciation gifts
- Track budget operational expenses and assist with budget related activities
- Assist with tracking CPM Department goals and metrics
- Work with CPM staff on IT troubleshooting needs, including conference call and meeting assistance
- Make on-boarding arrangements for new and temporary employees and consultants
- Make arrangements for FedEx or other shipments
- Represent the interests of the Client and Pivotal Projects throughout the Project's Life Cycle
- Make project management decisions that comply with the Company vision and targets
- Experience working with and managing Matrixed project teams
- 2-3 years practice in Logistic in Automotive Industry
- Minimum bilingual
- Very good communication skills, ability to listen, coordinate and challenge
- Working in a transparent way as a team player, rigorous with help of compromise and organized
- Working autonomously with drive to work with data, priorities and deadlines
Projects Coordinator Job Description
- Keep the Project Manager (PM) and others informed about project status and issues that may negatively impact client relations
- Attend project meetings and assist with determination of project requirements
- Participate in project start-up meetings with the client, design team, and contractors
- Use project scheduling and control tools to monitor project plans, work hours, budgets and expenditures
- Review field inspection reports from Consultants throughout the lifecycle of the project
- Draft weekly and monthly reports for the clients
- Assist the PM in the issuance of requests for proposals, (RFP), tenders, or other procurement methods
- Issue Contracts, Letters of Intent, Purchase Orders, Maintain Contract Execution Tracking Log
- Review and track Consultant, Suppliers, and Contractor progress claims for billing purposes
- Ensure that all insurances are in place, up to date, and made out correctly
- Bachelor’s degree with 0-2 years’ experience and demonstrated leadership ability
- 6+ years administrative assistant experience with experience working in a coordinator type role
- Experience with organizing team events (or large, off-site events) • Responsive to deadlines and able to prioritize multiple tasks
- Field requests in a friendly, professional manner with the ability to answer requests and assist with problem resolution
- Demonstrated self-motivator and proactive in managing long-term or on-going development projects in balance with daily routine
- Responsible for accurate and timely document production • Ability to manage and handle sensitive financial information