Project Assistant Job Description
Project Assistant Duties & Responsibilities
To write an effective project assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included project assistant job description templates that you can modify and use.
Sample responsibilities for this position include:
Project Assistant Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Project Assistant
List any licenses or certifications required by the position: PMP, PM, LEED, OSHA, EIT, II, PRINCE, GA, AP, PMI
Education for Project Assistant
Typically a job would require a certain level of education.
Employers hiring for the project assistant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Neuroscience, Psychology, Business, Education, Communication, Associates, Communications, Management, Engineering, Business/Administration
Skills for Project Assistant
Desired skills for project assistant include:
Desired experience for project assistant includes:
Project Assistant Examples
Project Assistant Job Description
- Supporting the writing of routine copy for CIR publications and social media platforms, as assigned
- Create and monitor timelines for assigned projects on an on-going basis
- Assist in Project documentation
- Liaison between Technical and Business groups of the Project
- Oversee elicitation of requirements as needed for the varied tasked project
- Complete software research as needed
- Coordinate Meetings as directed
- Participate in project requirement gathering
- Document project requirement gathering
- Take meeting notes on project calls with action items and staff assignments for distribution
- Support the administration needs of the CIR Journal Military Behavioral Health
- Assisting with general communications needs
- Assist in the coordination of meetings and CIR research activities
- Assisting in the writing, production and printing of documents and other publications, including with the use of word processing
- Prepare Business Development documents
- Proficient in MS Office (esp
Project Assistant Job Description
- Arranging initial meetings with participants to help them set up with the app & collect baseline data
- Following study protocols and being familiar with all features of our mobile app
- Tracking of participants’ data via customized web platform during 4-week MyQuit trial period and nudge participants when compliance falls below 80%
- Followup at 1-month and 2-month after the completion of MyQuit mobile phase
- Being in charge of subject compensation/payment (ClinCard)
- Recruiting and training undergraduate/MPH RA students (probably 2-3 well-trained RAs would be sufficient)
- Scheduling room/time and attending weekly lab meetings (we have a 1-hr data meeting and a 1-hr lab meeting)
- Keeping meeting minutes or facilitate RAs to keep minutes
- Maintenance of IRB docs, study personnel, and amendments
- Maintaining and monitoring project mobile phone inventory and log
- Knowledge/ experience of game art production or project management is a plus
- Ordering project supplies (this will mostly be ordering Android phones, when our current ones break)
- Process bills and reports
- Reconcile with other affiliates post payments
- 3+ years of experience in computer technologies and accounting
- Assists in coordinating study participant activities to include recruitment
Project Assistant Job Description
- Manage and own project implementation tasks for 50+ independent provider site practices
- Support project managers, engineers, and our clients
- Keep updated on project milestones and notify project manager of potential risks of not meeting milestones
- Attend meetings, note key action items, and send out meeting summaries
- Manage user provisioning and user acceptance testing for 50+ sites
- Maintain consistent follow up with the Project Manager on status of current assigned project tasks
- Formatting using .doc, .PDF, and .xls files
- Provides financial reports to project managers
- Receiving/tracking work orders & work authorizations
- Project Set-ups/Plans
- Health and Safety Plan (HASP) preparation and File Maintenance
- In House-Equipment Weekly Tracking and Unit Billing Submissions
- Subcontractor Schedules – issue, track and file
- Managing Work Order Status in tracking program
- Tracking project workflow in proprietary software and support collection of field tech documents
- Strategic support for regional representative through - monitoring aging work orders - monitoring aging deliverables - waste manifest tracking - monitoring aging unbilled - Project progress - Fiscal - Project progress – Deliverables - Data Integrity
Project Assistant Job Description
- As backup to the Project Accountant, duties will include reviewing and processing Contractor and Architect invoices for compliance in accordance with contract terms and ensuring all required supporting documentation is appropriate and accurate
- Support Project Accountants with all duties as necessary and serve as a backup in their absence
- Receive electronic files from vendors (e.g., testing reports, status reports, ) and upload into the eBuilder system
- This position is the greeter for the Construction Managers
- This position will schedule all construction team meetings and coordinate sending out meeting requests, securing meeting rooms, ordering food, as needed
- Provides basic clerical support to team of professionals and managers from within clients office
- May function as a receptionist for short periods of time
- Will be responsible for converting paper copies of documents into electronic version via clients scanning program
- Electronic document control and storage will also be required
- Simple, repetitive, routine office tasks and processes
- Fluent in English (both oral and writing)
- Good interpersonal communications skill
- Be responsible & circumspective
- Available working under time pressure
- Assists other administrative employees with office equipment, such as copiers, printers, fax machines, , esuring there is enough ink, paper supplies and maintenance/repair calls are coordinated
- Help to coordinate the development of the measures
Project Assistant Job Description
- Coordinate internal meetings for the project team
- Review monthly corporate card statements
- Use a web-based project management system to schedule, track and archive multiple projects and deliverables per month
- Review final documents for accuracy, clarity, and adherence to department standards
- Captures minutes of meetings (internal and customer) in conjunction with meeting lead
- Manages the Action tracker for status of actions, and coordinates with project management to ensure action dispositions are correctly captured and distributed according to information management rules
- Provides back-up support for project Quality & Documentation Controller for drawing submittals and distribution and the associated maintenance of the Submittal tracker
- Supports ongoing collection of data and input into monthly project reporting templates (internal and external)
- Supports the data entry requirements for customer financial reporting (Oncore system)
- Maintains central project filing system in MS SharePoint
- One or two years working experience
- Candidates with VA OMLA project experience, to include client interface and reporting
- Years of project coordination, administrative or related experience
- Applicable experience may be substituted for education requirements
- Must be eligible to work in the U.S. by the proposed start date
- In collaboration with Project team members may compose semi-routine correspondence/memos, letters, minutes of meetings, reports, and other correspondence