Document Coordinator Job Description
Document coordinator
provides support to other departments on Imaging software use, proper submission of documents, and location within the database.
Document Coordinator Duties & Responsibilities
To write an effective document coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included document coordinator job description templates that you can modify and use.
Sample responsibilities for this position include:
Support Document Management Operations team
Oversee revision control
Scan and file documents
Supporting project tasks
Supporting the Material Specification project team
Processing controlled documentation within the customers system
Reviewing documentation packages for accuracy and conformance to established guidelines, polices, and practices
Formatting to structure record and data entry work
Creating, maintaining, and supporting on-site/off-site informational customer resources
Advising and responding to queries on document status by interfacing with customers
Document Coordinator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Document Coordinator
List any licenses or certifications required by the position: MS, ASQ, SQF, SOP, ITE
Education for Document Coordinator
Typically a job would require a certain level of education.
Employers hiring for the document coordinator job most commonly would prefer for their future employee to have a relevant degree such as Associate and Bachelor's Degree in Education, Associates, Technical, Science, General Education, Engineering, Business, Department of Education, Management, Business/Administration
Skills for Document Coordinator
Desired skills for document coordinator include:
Microsoft Office software
Renal &
Specialty Infusion
GCP
Access
Microsoft Office suite
Call center telecommunications software
Database software
Insurance Guidelines
Loan documents strongly
Desired experience for document coordinator includes:
Data extraction, manipulation of data for reports
Efficiently and effectively organizing assigned projects for issuance, reconciliation and communicating statuses
Answer and document provider calls
Managing documents for the Operations Department to facilitate GMP compliance, quality, and schedule attainment
Make decisions within limits and guidelines of general practices and procedures but where some supervision is available to handle unusual situations
Receives, closes, tracks and issues documents, maintaining master document list and filing systems
Document Coordinator Examples
1
Document Coordinator Job Description
Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of document coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for document coordinator
- Adherence to company policies, regulations and procedures
- Flexible schedule is required to address the needs of the manufacturing operations and department
- Process and/or distribute within 24-48 hours of receipt
- Serve as a system administrator for the electronic document management system (EDMS)
- Support all release and change activity for new and existing products, plus all other controlled documents
- Perform data entry into the PLM & MRP system as required (Including New Catalog & Item numbers, Bills of Materials, Engineering Changes and Deviations)
- Support and interface with the Document Control team and other departments
- Coordinate with other groups within site (Engineering, Supply Chain, Quality, ) to ensure accurate, complete and efficient change order processing
- Communicate with others within Document Control and other groups for coordination of Engineering Change Orders (across sites as required)
- Review ECOs and other documentation for accuracy
Qualifications for document coordinator
- Coordinate ECOs and supporting documentation within department, striving for expiditious flow
- Communicate with supervisor on any and all issues problems that may have impact to site and department goals
- Ensuring document attachment links are present and accurate within PLM system
- Maintain the master documentation files
- Provide work direction guidance as needed to the Brooklyn Park Document Control department
- Complete miscellaneous tasks and special projects as assigned
2
Document Coordinator Job Description
Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of document coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for document coordinator
- Collaborate with the training managers and staff to ensure up-to-date training is obtained and properly documented
- Development and maintenance of program Standard Operating Procedures
- Develop technical memos and the completion Standard Operating Procedure revisions (to include all quick reference guides)
- Maintain all statewide asset inventories for such items as vehicle equipment, service disposables, uniforms, personal protective equipment, and IT hardware
- Implementation of site-specific inventory management processes
- Work closely with the Program Administrator, Training Managers, Site Operations Managers, and vendor suppliers in order to maintain accurate and accountable inventory records
- Maintain an electronic and hard copy record of every program deliverable for each site
- Respond to internal and client management requests for legacy program materials
- Other responsibilities as assigned by the Program Manager (or Deputy)
- RFI log maintenance and follow up
Qualifications for document coordinator
- Must be detail oriented and have attention to quality
- Ability to work independently and as part of a team is essential
- Previous experience in both computerized and manual document control management in a project environment
- You build constructive and effective relationships
- You have strong analytical and organizational skills and are able to work within tight deadlines
- Associate’s degree from accredited college/university or equivalent experience
3
Document Coordinator Job Description
Job Description Example
Our innovative and growing company is hiring for a document coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for document coordinator
- Job Folder Administration
- Sample ordering and coordination
- Open new project numbers
- Maintain programming spreadsheets
- Coordinate and attend project meetings, transcribe and distribute meeting notes
- Assist in preparing design presentations
- Assist in maintain project schedules
- Assist in the coordination of vendor presentations
- Maintaining complete and thorough project documentation and records
- Oversee the processes related to the drafting, approval, distribution and control of all OCI Quality System documentation, product labelling, promotional materials and advertising used in Canada
Qualifications for document coordinator
- 3-5 years of project coordination or administrative professional experience in an architecture or design firm
- Proficient in Prolog
- Able to work independently with minimal guidance, and a motivated self-starter
- Arrange for translation of external documents as required
- Maintain employee training matrix and learning plans associated with controlled documents and policies other training requests, such as corporate and marketing training
- Review and control training materials for internal staff and external customers
4
Document Coordinator Job Description
Job Description Example
Our innovative and growing company is hiring for a document coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for document coordinator
- Support the development, control and maintenance of OCI business procedures
- Assist with the preparation, review and revision of OCI Standard Operating Procedures (SOP), Work Instructions (WI), and other critical quality and business documentation
- Chair the OCI Change Control Board and provide reports and follow-up related to Change Notice status
- File and maintain all document and training records including, Master Document files, modification notice files and other records associated with Document and Training activities
- Regulate the approval and release of hard and soft copy documentation
- Participate and support the development, implementation and maintenance of systems and tools for document and training
- Publish released documents and training to the appropriate internal intranet sites or other document repositories
- Work with OCI and OCA staff to coordinate training related to new document releases
- Provide general QA Administrative support, including the preparation of reports and presentations related to various OCI Regulatory and Quality Assurance activities
- Maintain and control documentation and records related to OCI Regulatory and Quality Management System activities, including complaint records and product licencing submissions
Qualifications for document coordinator
- Ability to perform a wide range of tasks relating to Document Control, including computer word processing with Word, Excel, PowerPoint
- Bachelor’s degree in business administrations/management or a combination of education and practical experience in managing complex record keeping operations
- Perform all other special assignments as assigned
- Post secondary degree or diploma is preferred
- Minimum of 5 years of work experience in Document Control or Quality Assurance is required
- Experience working in a pharmaceutical, medical device or other regulated environment is preferred
5
Document Coordinator Job Description
Job Description Example
Our innovative and growing company is looking for a document coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for document coordinator
- Maintains document imaging and workflow software
- May create accounts in the computer system or perform data entry
- May be responsible for Physician verification process, including entering new MDs
- Reviews written orders for compliance
- Toolingqualification and stability sample requirements tracking for batch recordissuance
- Documentassessments for process change controls
- Specificationmaintenance according to approved change controls and new product requirements
- Responsiblefor maintaining competency for QA Documentation Coordinator-MBR &Specifications
- Planning and coordination of construction documentation activities
- Evaluation of certified payrolls
Qualifications for document coordinator
- Strong general computer skills are necessary
- Strong organizational skills with ability to prioritize workload are essential
- Knowledgeable with basic document management systems and database management is necessary
- Must be detail-oriented, self-motivated and able to work independently in a multi-task environment
- Strong multi-tasking abilities and strong communication skills
- Previous document imaging experience preferred