Grants Coordinator Job Description
Grants Coordinator Duties & Responsibilities
To write an effective grants coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included grants coordinator job description templates that you can modify and use.
Sample responsibilities for this position include:
Grants Coordinator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Grants Coordinator
List any licenses or certifications required by the position: TCM, CZM, ACRP, CRA, PI, CITI
Education for Grants Coordinator
Typically a job would require a certain level of education.
Employers hiring for the grants coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and University Degree in Education, Business/Administration, Business, Accounting, Finance, Administration, Faculty, Public Administration, Communication, Graduate
Skills for Grants Coordinator
Desired skills for grants coordinator include:
Desired experience for grants coordinator includes:
Grants Coordinator Examples
Grants Coordinator Job Description
- Working with Grants Manager on new, competing or revised grant applications
- Monthly Transaction review and verification of charges
- Timely initiation of any adjusting entries in the respective financial systems
- Preparing University Central Restricted Fund Budget Form
- Preparing University Central Budget Revision Form
- Comply with all Affirmative Action/Equal Opportunity policies and guidelines in all aspects of Extension work
- Conduct monthly review of pending payments
- Monitor Investigator and key personnel effort on sponsored projects to ensure obligations are met
- Prepare and record Banner earning transfers and journal entries, including those for month- and year-end close activities, rogue CFOP and other error corrections and necessary entries
- Assist with the promotion and maintenance of proactive approaches and systems to ensure compliance with sponsored research requirements
- Flexibility and the ability to work with shifting priorities and deadline pressure
- Must be willing and able to successfully pass a national criminal and sex offender background check
- Applicants must have at least five years of full-time, or equivalent part-time, experience in administrative work experience to include at least two years of grants/contracts administration support work and one year of supervisory experience
- Ability to supervise including planning and assigning work according to the nature of work to be accomplished and available resources
- Experience working independently with responsibility for decision making
- Ability to adapt to and work effectively as situations change
Grants Coordinator Job Description
- Able to make independent decisions regarding grant guidance
- Oversee the day-to-day operations of the project including communication with internal/external constituents and a variety of stakeholders
- Assist in the review of grant evaluation protocols and in the development of standard data collection instruments (e.g., surveys, interviews)
- Ensure the project meets funder’s budgetary and reporting requirements, maintenance of the Internal Review Board (IRB) and necessary regulatory compliance
- Assist with contractor/consultant contracting and ensure consultants are invoicing regularly and in accordance with the scope of work for the given project
- Review and proofread correspondence and documents for grammar, punctuation, pagination, tables of content, continuity of defined terms, formatting, and references
- Participate in the preparation of metrics and reports for funders and stakeholders
- Provide direct supervision and guidance to the administrative support staff designated to work with the project
- Maintain collaborative, team relationships with peers and colleagues in order to effectively contribute to the achievement of goals, and to help foster a positive work environment
- Attend regularly scheduled departmental/agency meetings as required
- Sound judgment to make independent decisions under pressure
- Ability to effectively communicate with and exercise tact, establish effective working relationships, deal with conflicting views or issues and mediate fair solutions, and maintain a high degree of professionalism when working with CNS faculty, staff, University departments, other research administration departments, and sponsoring agencies
- Ability to resolve budgetary problems and issues
- Strong attention to detail while working within deadlines and ability to prioritize workload effectively
- Ability to analyze complex problems, organize information, identify underlying causes, and generate solutions
- Four years of full time, or equivalent part-time, experience in administrative work to include at least two years of grant/contract administration support work
Grants Coordinator Job Description
- Perform other related duties such as facilitating meetings, providing recommendations, records management and general information sharing
- Serve as liaison and active partner between Principal Investigators, Research Management Group, Office of Sponsored Research, research staff, and other departments
- Prepare and manage journal entries, labor schedules and labor distribution adjustments for shared building expenses
- Prepare, organize, retain and retrieve financial documentation
- Monitor and ensure appropriate receipt of gift revenues
- Monitor Departmental Suspense and PCard/TCard Accounts
- Collaborate with Office of Sponsored Research to ensure awards are set up properly, including cost-sharing awards
- Coordinate events, such as conferences, meetings, site visits, or sponsor reviews, related to sponsored projects as needed
- Prepare grant budgets for faculty and graduate students
- Assist faculty and students with proposal assembly and grant submissions
- An Associate's or higher degree with a major other than in accounting, business administration, business management or public administration may be substituted for a maximum of one year of the required experience.)
- Experience in interpreting funding guidelines
- Experience submitting proposals for a single Pl and/or multiple investigator research group in a fast-paced deadline driven environment
- Bachelor’s degree in business administration or related field from an accredited institution of higher education
- The ability to motivate and lead a team to facilitate collaborative projects, and ensure others accept responsibility for delegated tasks and are focused on achieving objectives
- Extensive organizational skills and attention to detail with the ability to complete assignments in a timely manner, balancing the demands of concurrent and potentially competing projects
Grants Coordinator Job Description
- Monitor subawards and student time on grants
- Ensure that students and faculty paid from grants complete proper ethics training
- Inform faculty and students monthly of the activity and balances available on their grants
- Update departmental grant spreadsheets to be sure they agree with UAccessFinancials reporting
- Assist faculty with annual and final grant reports
- Maintain Economics Department websites
- Assist faculty and graduate students with human-subjects applications, data-use agreements, and conflict of interest reporting to ensure grant compliance
- Assist with operational advances related to human-subject pay
- Create vendors and disbursement vouchers in UAccessFinancials system
- Coordinate with the Director of Grant Administration, the divisional foundation’s Executive Director, and hospital(s) President and/or CEO to determine strategy and set priorities for seeking funding sources
- Ability to develop and prepare pre-award and post-award budgets
- Ability to interpret funding guidelines
- Ability to maintain financial records and prepare reports from those records
- Bachelor’s degree in Biology or related field or an equivalent combination of education and experience will be considered in lieu of this requirement
- Minimum of one year relevant financial or grants management experience required
- Broad base of relevant technical knowledge and skills related to accounting and financial management systems, with accounting/non-profit experience desirable
Grants Coordinator Job Description
- Identify and actively seek funding sources
- Maintain schedule for timely submissions of grant proposals
- Create and maintain grant proposal timeline/assignments spreadsheet for each proposal in process
- Initiate direct contact with external grants officers of potential funders to assure interest in proposed project and to ascertain current guideline changes/directives
- Serve as a project coordinator with a Grants Team (if applicable) with appropriate hospital departments to review grant timelines/deadlines and information needs for grant proposals
- Coordinate the implementation of awarded grants to ensure post-award compliance
- Attend all necessary meetings to ensure proper reporting tools and information are available
- Develop correspondence and follow-up reports for funders based on a “flagged” calendar system of deadlines for reporting
- Create and implement grant tracking mechanisms which will help assess the goals and objectives and financial data, in order to provide accountability to funders
- Monitor ongoing activities of grant-funded programs
- Strong planning, administrative, organizational, personnel and budget management skills
- Experience in administrative finance and budget development and monitoring preferred
- Proficient in information technology systems relating to scheduling, registration, and billing
- Demonstrates ability to meet a variety of deadlines
- Strong ability to multi-task and juggle many varied tasks
- High degree of organizational skills and knowledge of office administration