Contract Management Specialist Job Description
Contract management specialist
provides advice and assistance to Department program managers with focus in the areas of compliance with State finance and procurement laws, regulations and policies.
Contract Management Specialist Duties & Responsibilities
To write an effective contract management specialist job description, begin by listing detailed duties, responsibilities and expectations. We have included contract management specialist job description templates that you can modify and use.
Sample responsibilities for this position include:
Maintain a comprehensive knowledge of all State regulations, rules, and laws governing the procurement and contracting process, initiating and revising procedures to address changes in the laws and regulations
Maintain a comprehensive knowledge of all State regulations, rules, and laws governing the procurement and contracting process
Review procurement records to ensure that all applicable laws, rules, and regulations are adhered to and that proposed contracts represent the "best value" to the State
Assist in the provision of correct & timely inputs for invoicing, eg RUs, RFS
Assist in ensuring Contract is compliance & Audit ready at all times
Prepare regular metrics reporting to management
Provide support to the project team in the clarification of the objectives and operations for a particular project or programme
Provide support to the project team in the clarification of the objectives and operations for a particular project or program
Act as a liaison between all involved project members operative users of the contract management system
Preventative Maintenance Contract Orders review and SAP uploading
Contract Management Specialist Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Contract Management Specialist
List any licenses or certifications required by the position: CAFM, CAFS, NAFA, ITIL, PMP, V3, UCC, FAA, ICE, EP
Education for Contract Management Specialist
Typically a job would require a certain level of education.
Employers hiring for the contract management specialist job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Master's Degree in Education, Business/Administration, Public Administration, Business, Law, Engineering, Finance, Management, Graduate, Accounting
Skills for Contract Management Specialist
Desired skills for contract management specialist include:
Rules
Laws governing the procurement and contracting process
State regulations
Initiating and revising procedures to address changes in the laws and regulations
Accenture policy and Contract and Commercial Management Processes
NY State Procurement Guidelines
State Finance Law Section 163
Transportation modes
Accounting and finance principles
Federal acquisition regulations
Desired experience for contract management specialist includes:
Quoting and order entry of all Break/Fix quotations/, bill them once needed
Good understanding of Contract Law / Terms and Conditions
Commercial experience in industries, preferred experienced in consortium
Good understanding of project business
Team player with strong negotiation skills, professionalism and be able to work independently
Ability to commit and stick to timelines
Contract Management Specialist Examples
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Contract Management Specialist Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of contract management specialist. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for contract management specialist
- Overseeing and assisting with the creation and maintenance of contract databases
- Acting as an information source on organization policies and procedures pertaining to legal/contract requirements
- Ensuring compliance with organization policies, procedures, planning and billing systems
- Resolving contract issues under the guidance of more senior contracts specialists or attorneys
- Handling initial contract review and analyzing contracts to ensure compliance with company policy, procedures and systems, government specifications and other requirements, and/or other tasks related to legal and regulatory compliance
- Facilitating internal sign-off processes and coordinating contract summaries and distribution of fully executed agreements to internal stakeholders
- Conducting research on projects as directed by Lead
- Ensure software renewal procurements for the Cluster and support other activities associated with ITRM application services contracts through the Statewide Financial System (SFS)
- Develop or review procurement documents required for Request for Proposal, Invitation for Bid, and other procurement vehicles, and draft Contract Reporter advertisements
- Review invoices and take action required to reconcile any issues, in collaboration with ITS Finance
Qualifications for contract management specialist
- Experience using ERP and CRM applications
- Polish - advantage
- Bachelor’s degree in an engineering field from an accredited university or college (or a high school diploma/GED with extensive experience in contract formation and execution) or equivalent knowledge and experience
- Solid experience with contract formation and execution
- Oversee consultant resource on-boarding and off-boarding, including required actions for the HBITS process
- Analyze Public Safety Cluster spending for state, special revenue and federal funds
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Contract Management Specialist Job Description
Job Description Example
Our company is growing rapidly and is hiring for a contract management specialist. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for contract management specialist
- Review proposed contracts for fiscal and programmatic accuracy, adherence to State policy, and compatibility with agency and Cluster goals
- Develop, implement, and review enterprise technology procurement standards and processes both within ITS and on a statewide basis
- Ensure standards are consistent with the statewide, strategic direction set forth by the ITS Chief Information Officer
- Manage and oversee the process for agency procurements and contract development
- Develop specifications, evaluation criteria and evaluation tools
- Establish timeframes, deliverables and conduct contract negotiations
- Direct and participate in the development of bid documents, the formulation of proposal evaluation standards and selection of bidders in response to the competitive procurement process
- Conduct risk assessments, vendor assessments, and review and analyze past vendor performances
- Provide advice and guidance in the Request for Proposal process to develop functional specifications to purchase a technology solution
- Ensure the agency is seeking information that is relevant to the product or solution to be
Qualifications for contract management specialist
- Developing templates and standards for the sourcing, procurement and contract functions
- Independently works at smaller engagements or works within team at a large, complex engagement
- Analyze and support technical evaluation and purchasing of IT products within COO, collaborating with IT teams to develop technical requirements and coordinate ITS purchasing and contracts to solicit vendor quotes, verifying that technical and budget requirements of each project are met
- Coordinate with COO Service Directors to determine renewal requirements for IT products and services, leading technical review to identify products to incorporate into Enterprise IT offerings in coordination with Information Resource Management (IRM) Office to ensure compatibility of all initiatives and acquisitions
- Ensure all products and services have defined purpose, scope, and objectives for short-term and long-range services
- Ensure finances for IT requests within COO are within associated budget limits and utilized in a cost efficient manner
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Contract Management Specialist Job Description
Job Description Example
Our company is searching for experienced candidates for the position of contract management specialist. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for contract management specialist
- Direct meetings and work closely with ITS management and Cluster Customer Relations Management (CRM) staff to identify and recommend appropriate IT products and services along with contract periods and vendors
- Proactively plan and implement performance improvements, including the use of technologies to improve information sharing across ITS offices
- Manage IBM and Unisys data center contracts and develop and implement tracking database
- Manage Cisco Smart Licensing agreement, directing configuration and maintenance of the licensing tools, which provide software license and product support for equipment and products throughout the state
- Prepare progress reports for IRM and agency management, including status of technical, fiscal, and staffing issues associated with contracts
- Assist in management of IT vendor relationships and product delivery, including establishment, monitoring and reporting on vendor service level agreement (SLA) attainment and working with technical product vendors to ensure systems are operating to specifications and meeting agreed service level objectives (SLO)
- Direct configuration and management of licensing tools to track license usage over time to ensure compliance with license agreements
- Provide technical review of proposed solutions to ensure coordination with existing products and solutions
- Perform the full range of supervisory responsibilities, leading the team and providing technical insight and direction for interfacing closely with all service areas within COO
- Assist in the identification, reporting and management of business risks and participate as required in any investigation process undertaken
Qualifications for contract management specialist
- To oversee, co-ordinate and / or perform Contract Management within on all Contracts in designated portfolio of projects throughout the project life cycle (from contract award)
- To take accountability for contractual change management, deviation management and approvals in terms of the DOA
- Review the project contractual requirements, and other Commercial related documentation as required, and provide a summary to the operational teams
- Prepare contract notices and other contractual correspondence required for issue to the Customer
- Review and provide recommendations to the operational teams on variations and claims
- Ensure Supplier/ Subcontractors are engaged in accordance with the business best practices and on acceptable commercial terms
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Contract Management Specialist Job Description
Job Description Example
Our innovative and growing company is looking for a contract management specialist. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for contract management specialist
- Prepare contract notices and other contractual correspondence required for issue to the Supplier/ Sub-Contractor, including Variation Requests, Non-Conformance and the like
- Conduct regular reviews/ audits of projects with business partners
- Conduct the relevant contractual and commercial training, in particular the CCIM, for business partners
- Update the Contract Management tab in PMS for monthly reporting purposes
- Build and maintain communication and collaborative partnerships with internal business partners
- Assist in establishing Annual Goal Plans for agency diversity procurement programs
- Prepare quarterly reports for agency diversity procurement programs
- Utilize the statewide Minority and Women Owned Business Enterprise system to ensure contract compliance
- Monitor vendor compliance to ensure Equal Employment Opportunity requirements are followed
- Perform activities associated with procurement, contractual, and financial functions, including, assisting with or leading special procurement projects, developing, implementing, and controlling the solicitation process from basic up to complex procurements, negotiating, developing, forming, implementing, and monitoring contracts
Qualifications for contract management specialist
- Assist procurement staff in implementing procurement diversity practices such as vendor diversity procurement practices, mentor-protégée programs
- Implement diversity procurement process improvements
- Coordinate internal agency outreach efforts to promote diversity procurement programs within the agency
- Coordinate external agency outreach efforts and event participation
- Serve as an agency liaison for participation at all ESD sanctioned/sponsored work groups and events to increase awareness and participation in MWBE, SDVB, and SBE opportunities to do business with NYS
- Perform other duties as necessary to comply with agency diversity procurement policy requirements
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Contract Management Specialist Job Description
Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of contract management specialist. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for contract management specialist
- Serve as communication liaison for all parties (including the Agencies, Clusters, within Program Areas, and Vendors, ) to coordinate the procurements and/or contracts that are being established
- Review proposed contracts for fiscal and programmatic correctness, adherence to State policy, compatibility with agency programs and program goals, availability of funds, and appropriateness of rates
- Prepare contract amendments, collaborating with Legal, programmatic and other Finance staff
- Assist with the monitoring of contract execution, identifying and reporting on contractor deficiencies, and administering contract closeout procedures
- Participate in developing Request for Proposals, Invitation for Bids, or other procurement vehicles and draft Contract Reporter advertisements for the approval of the Contract/Budget Manager
- Provide guidance, technical assistance, and training as needed to facilitate the contract and procurement processes and ensure control requirements are met
- Collaborate with office staff regarding State Finance Law requirements and other laws that apply to the procurement of goods and services, and provide guidance regarding procurement strategies to be used for acquisitions and various procurement methodologies to prevent bid protests by unsuccessful bidders
- Perform contract and other procurement functions in the Statewide Financial System
- Assist with the development of and participate in, bidders' conferences and evaluation review committees
- Prepare work plans to identify key deliverables, lead responsibility and critical timelines
Qualifications for contract management specialist
- Respond to questions raised by control agencies during the approval process
- Monitor industry trends and prices
- Familiarity with relational database structure and some ability to use SQL or other query tool to access data directly from tables without programmer support
- Required PC competencies including advanced Microsoft Office skills
- Minimum of 3 (three) years of hospital revenue cycle experience, equivalent work or educational experience
- Understanding of managed care contracting and the processes and language used in formulating the rate structures of a managed care contract