Clerk Accounting Job Description
Clerk accounting
provides accounting and payroll related expertise during the design and implementation of accounting, payroll, time and attendance, and/or human resources related systems and software applications.
Clerk Accounting Duties & Responsibilities
To write an effective clerk accounting job description, begin by listing detailed duties, responsibilities and expectations. We have included clerk accounting job description templates that you can modify and use.
Sample responsibilities for this position include:
Extensive use of spreadsheets
Extensive use and creation of spreadsheets
Respond to inquiries from clients and vendors, working with senior management to resolve discrepancies
Manage Employee Expense Report Process from compliance review to payment
Manage transaction analysis on multiple income statement & balance sheet accounts
Assist in monthly client billings
Manage company supply inventory Manage additional projects, as requested
Conduct quality control audits of Accounts Payable and Receivable transactions to mitigate risks of error and fraud
Applying knowledge of accounting methods and procedures
Preparing checks for deposit
Clerk Accounting Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Clerk Accounting
List any licenses or certifications required by the position: CPR, SS, BSI, USDA, TWIC, ACCA
Education for Clerk Accounting
Typically a job would require a certain level of education.
Employers hiring for the clerk accounting job most commonly would prefer for their future employee to have a relevant degree such as Associate and Bachelor's Degree in Accounting, Education, Associates, Finance, Business, Technical, General Education, Business/Administration, Communication, Bookkeeping
Skills for Clerk Accounting
Desired skills for clerk accounting include:
Computers
Spreadsheets
Word processors
Automated time and attendance systems
Diverse workforce
Rules and regulations that govern compensation of a large
Basic accounting and math
Excel
Medicaid
Medicare
Desired experience for clerk accounting includes:
Assisting in the preparation of period ending closings
Recording monthly billing figures in General Ledger
Preparing monthly bank reconciliations for review by Accounting Manager
Timely submission of payroll tax payments
Timely processing of garnishments
Assisting Accounting Manager in all aspects of closings
Clerk Accounting Examples
1
Clerk Accounting Job Description
Job Description Example
Our company is growing rapidly and is looking to fill the role of clerk accounting. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for clerk accounting
- Explain variances and assigning standard codes
- Prepare standard documents
- Scan and work with multiple web portals and programs
- Work with SAP and other systems
- Gather backup for reconciliation of customer claims
- Weekly payroll processing and reporting timecard entry approval, coding correction, management summary distribution and payroll clerk support as needed
- Payments of overhead payables
- Organizing and performing the escheatment process for the company's unclaimed property
- Gathering backup for analysis and documentation
- Searching vendor's information
Qualifications for clerk accounting
- Gathering backup analysis and documentation
- Searching for vendors' information
- Flexibility in work hours and availability, especially during major projects
- Data entry duties into the Accounts Receivable system
- Reconciling the company's lockbox and daily wires
- Helping with year-end audit functions
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Clerk Accounting Job Description
Job Description Example
Our company is hiring for a clerk accounting. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for clerk accounting
- Reconciling discrepancies by checking all possible sources of disagreement, reconstructing probable actions, and recognizing the effect on other accounts
- Entry of Accounts Payable invoices into Oracle
- Assist with the preparation of monthly balance sheet account reconciliations
- Gather supporting documents for client invoices
- Assist with check runs and their mailing
- Work with vendors and internal clients for invoices and payments
- Responsible for monitoring client accounts and reconciling in a timely manner
- Investigates and resolves client queries
- Receives and reviews vendor invoices for accuracy and payment
- Collects receipts for Credit Card transactions and monitors for discrepancies
Qualifications for clerk accounting
- Ability to interview and start immediately
- Matching invoices to purchase order or vouchers
- Managing bank reconciliations and payroll processing
- Must have excellent customer service skills for both internal and external clients
- Excellent knowledge of transfer department operations and of Securities Operations in general especially as it applies to departments impacted by the transfer function (reconciliation’s, dividends and settlements )
- Solid understanding of the DTC, CDS, DCS TRAX & DRS processing systems and policies, especially the documentation requirements and cut of times
3
Clerk Accounting Job Description
Job Description Example
Our company is growing rapidly and is looking for a clerk accounting. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for clerk accounting
- Respond to questions and makes calls regarding billing problems
- Review expense reports of employees for completeness and accuracy before entry
- Perform other responsibilities as need by Corporate Accounts Payable team
- Prepares and submit daily activity reports/count sheets to contracting agencies ensuring accurate, timely submittal in accordance with contractual requirements
- Performs routine accounting support tasks in an accounting department - emphasis will be travel expense reports, timecard corrections and P-Cards
- Ensures appropriate signature authority on a variety of routine accounting and/or financial documents
- Print and distribute checks for all Payables departments
- High volume of QuickBooks entries
- Prepare bank deposits, general ledger postings
- Providing support to the accounting team as needed
Qualifications for clerk accounting
- Knowledge of SAP and Lightspeed/Galaxy PMS system
- Ability to communicate in person by speech and hearing in a professional manner
- Ability to understand and carry out instructions furnished in written and oral form and to deal with problems involving several specific variables
- Minimum 1-2 years accounting experience or accounting courses
- Associate’s degree in Accounting or Finance, or relevant certification is a plus
- Display technical proficiency, exemplary work ethic and professionalism
4
Clerk Accounting Job Description
Job Description Example
Our growing company is hiring for a clerk accounting. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for clerk accounting
- Assist with writing and maintaining accounting policy and procedures
- Handle customer queries on pricing, invoicing or other accounting related matters
- To ensure invoices are processed accurately and timely
- Support Accounts Receivable
- Assist in preparing accounting statements and financial reports
- Additional projects assigned by management
- Posting high volume of credit card and electronic check payments
- Will be making some customer calls but little to no collections
- Prepare and post journal entries to reconcile daily debit card and credit card settlements
- Perform accounts payable function to include data entry of invoices, disbursing checks, and scanning paid invoices
Qualifications for clerk accounting
- Demonstrate flexibility in order to perform a wide range of duties
- Printing records
- Editing/proofing documents
- Indexing materials for use
- Cover the front office
- Coordinating phone calls
5
Clerk Accounting Job Description
Job Description Example
Our company is looking for a clerk accounting. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for clerk accounting
- Preparing invoices, cutting checks, processing payments
- Regularly making general ledger entries
- Performs month, quarter and year end reports
- Reconciliation of accounts on a regular basis with customers
- File proper disputes for payment discrepancies
- Lunch and dinner arrangements
- Stock and maintain office equipment (copier, fax)
- Put together presentation materials (copy, bind)
- Printing and mailing of marketing materials
- Assist with maintaining a database of companies and people and sending marketing campaigns (SalesOutlook and Constant Contact)
Qualifications for clerk accounting
- Intermediate to Advanced with Microsoft Office
- Working knowledge and experience with accounting software such as Oracle, QuickBooks, SAP
- Two favorable business references from previous employers
- 2-3 years experience performing a similar role
- Highly knowledgeable in QuickBooks and MS Office
- Associate's Degree (certification not required but a plus)