Assistant Administrator Job Description
Assistant administrator
provides the highest quality of care and are in compliance with CAP, CLIA, The Joint Commission, AABB, NCQA, Title 22, federal, state, and local requirements.
Assistant Administrator Duties & Responsibilities
To write an effective assistant administrator job description, begin by listing detailed duties, responsibilities and expectations. We have included assistant administrator job description templates that you can modify and use.
Sample responsibilities for this position include:
Maintain invoices logs
Provide travel support
Order taxis and international couriers as required
Receive deliveries from suppliers
Provide refreshments for visitors and arrange internal lunches when required
Maintain holiday and sickness records for FTI (Bucharest Office)
Work with facilities staff based in Germany to provide on-site support as required
Be point of contact to provide on-site support as required
Oversee and report on Facilities Department personnel actions, including but not limited to attendance, disciplinary, union and health records
Administer the KRONOS time keeping system, coordinate updates and training as required
Assistant Administrator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Assistant Administrator
List any licenses or certifications required by the position: CPR, CISCO, CCNA, CASP
Education for Assistant Administrator
Typically a job would require a certain level of education.
Employers hiring for the assistant administrator job most commonly would prefer for their future employee to have a relevant degree such as Master's and Bachelor's Degree in Business, Education, Business/Administration, Accounting, Finance, Management, Healthcare Administration, Health Care Administration, Technical, Graduate
Skills for Assistant Administrator
Desired skills for assistant administrator include:
State
NCQA
Joint Commission
Employee rights and responsibilities
Federal guidelines
Policies and procedures that affect the outcomes of patient care
Regulations and standards
Federal regulations
Local
AABB
Desired experience for assistant administrator includes:
Smart appearance/presentation to project appropriate professional Company Image
Service focused and good experience of working in a team based environment
Proficient in Microsoft package
Monitor field maintenance work order requests and dispatch staff when necessary, including the supervision of the Help Desk staff
Monitor Facilities Department maintenance and update the VFA reporting system
Assist with the review and reporting of financial documentation, including but not limited to capital and operating (OTPS) budgets
Assistant Administrator Examples
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Assistant Administrator Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of assistant administrator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for assistant administrator
- Phone coverage, extensive calendar management, filing and handling of various mail/courier/email correspondence
- Arranging and coordinating complex travel and transportation arrangements
- Managing a detailed electronic filing database for all investor correspondence
- Maintaining and exploring vendor relationships and invoices
- Preparing and setting-up various wire transfers on multiple banking websites
- Assisting with meeting preparation including quarterly Investment Committee meetings and meetings with external managers
- Supporting other accounting functions
- Assists the Business Administrator for a very complex college with the administration of the college’s administrative and human resource operations
- Participates in the management of the College’s human resources
- Participates in the development and maintenance of college policies and procedures
Qualifications for assistant administrator
- Completion of the Canadian Securities Course and Conduct and Practices Handbook or completion with 6 months of hire date
- CSC and CPH recommended but not required to apply
- Experience supporting or working within a Financial Operating or Investment Management team
- Completion of the Canadian Securities Course (CSC) and Conduct & Practices Handbook (CPH) is strongly preferred
- Skills in evaluating facts of situation to determine appropriate action
- Preferred experience in office management/project management role
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Assistant Administrator Job Description
Job Description Example
Our company is growing rapidly and is hiring for an assistant administrator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for assistant administrator
- WIPS – Identify and accrue revenue where appropriate
- Accruals – Identify and accrue costs where appropriate
- Deferred Income – Manage Deferred Income accurately and reconcile back to training statements
- Review forecasts with cost centre managers to ensure accuracy and advise where appropriate
- Annual Maintenance – Assist Commercial and Finance Manager with the annual maintenance process ensuring accuracy of both statements and invoices
- Invoice Query Resolution
- Credit control – Assist with the chasing of payment for Annual Maintenance invoices
- Researching and booking travel and hotels for internal staff and external parties, including coordinating with travel agencies
- Supporting the preparation and logistics for events, such as overseeing registrations for events, liaising with venues and suppliers, ordering stationery, preparation of delegate packs, name badges, providing reception duties and general support at events
- Administrative tasks, such as accurately updating various databases, spreadsheets and filing systems
Qualifications for assistant administrator
- Knowledge of basic Microsoft 2010 programs (Excel, Word, Notepad)
- Advanced skills using spreadsheets, databases and word processing programs
- Experience in developing applications with these types of programs
- Ability to effectively communicate with the positions supported, peers, finance professionals and customers
- Work experience in a financial environment
- Monitoring functional email boxes
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Assistant Administrator Job Description
Job Description Example
Our innovative and growing company is looking for an assistant administrator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for assistant administrator
- Uploading information and documents to website and portals
- Make phone call for panelist recruitment
- Receive phone call for inquiry from panelist
- Provide direction and instruction to panelist over the phone
- Greet panelists as they come in for appointment
- Provide panelists with the necessary paperwork to fill out
- Ensure all paperwork are filled out properly
- Input panelist information into Panel database software
- Pay panelist for visit per study requirement
- To assist and supervise whilst on site all third parties that carry out work upon the companies IT and Telecommunications Equipment
Qualifications for assistant administrator
- Secondary school qualification or equivalent
- High level of proficiency in Microsoft applications, particularly Microsoft Word and Excel
- Ability to work within multi-cultural, multi-disciplinary teams spread across different countries and time zones
- Ability to demonstrate a 'can-do approach', being a problem solver and team player
- Ability to work with all levels of internal and external parties, including clients
- Ability to travel occasionally to events in Europe
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Assistant Administrator Job Description
Job Description Example
Our company is looking to fill the role of assistant administrator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for assistant administrator
- To maintain an understanding and appreciation of any current work priorities and on going projects
- To support a safe working environment and ensure that safety guidelines are followed
- To assist in the support of and the day to day running of the monitoring suite of software and associated systems
- To ensure all computer based company information is backed up in accordance with our contractual obligations
- To report any unlicensed software to the Head of IT
- To ensure any changes to the systems are documented and/or that the Head of IT is made aware that updates to the documentation are required
- To assist in the continued operation of EMS systems through the use of daily checks, procedures and administration
- Track contracts, amendments and contract issues relating to student field experiences
- Review field experience contracts, affiliation agreements and associated documents for consistency with University requirements
- Assist in negotiating various contract terms with existing and potential affiliates
Qualifications for assistant administrator
- Specialised desktop, laptop and user support
- Windows 7 \ Windows 8.1 OS Support and build
- End User Support, including User creation
- Daily Checks
- Assist in the review and preparation of correspondence and communications relating to field experience contracts, affiliation agreements and associated documents
- Assist University legal staff and Central Office of Field Experience contract administrators and field site representatives to incorporate changes or address questions relating to field experience contracts, affiliation agreements or associated documents
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Assistant Administrator Job Description
Job Description Example
Our company is looking for an assistant administrator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for assistant administrator
- Conduct research involving existing contracts to address questions or issues
- Support the continued development of processes and systems related to contract review and management
- As Assistant Branch Administrator, you will be supporting the Branch Administrator in daily responsibilities
- Be the first point of customer contact with the Helpdesk during office working hours
- Manage the support help desk telephones (switchboard, mobile phones and afterhours) on a day to day basis
- Register the technical drawings, create transmittals, print and issue drawings and produce reports
- Prepare and log all purchase requisitions, arranging the authorisation of amending and running of the reports as required
- Have control of all the incoming and outgoing correspondence, project files, standards library, design log, minutes of meetings and other project related documentation
- Be highly organised and a good forward thinker
- Have the ability to perform consistently under pressure
Qualifications for assistant administrator
- Highly proficient in the use of software packages to set up and maintain spreadsheets and databases, word processing and presentations
- Excellent interpersonal & communication skills, able to liaise effectively at higher management level both internally and externally
- Proven experience of working in a similar role
- Role involves dealing with salaries so confidentiality is vital
- Fluent English knowledge is essential
- Knowledgeable of medical terminology required