Admin Specialist Job Description
Admin Specialist Duties & Responsibilities
To write an effective admin specialist job description, begin by listing detailed duties, responsibilities and expectations. We have included admin specialist job description templates that you can modify and use.
Sample responsibilities for this position include:
Admin Specialist Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Admin Specialist
List any licenses or certifications required by the position: HR, II, RHIT, RHEL, DAWIA, IAT, CEBS, CET, ASA, CISCO
Education for Admin Specialist
Typically a job would require a certain level of education.
Employers hiring for the admin specialist job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Communication, Associates, Business/Administration, Business, Faculty, Graduate, Accounting, Administration, Finance
Skills for Admin Specialist
Desired skills for admin specialist include:
Desired experience for admin specialist includes:
Admin Specialist Examples
Admin Specialist Job Description
- Effectively organize meetings and appointments
- Keep track of and update client distribution lists
- Arrange national and international travel, accommodation and itineraries
- Complete and submit expenses as required
- Assist with presentations for RFPs (Request for Proposals)
- Maintain Expertise Portal
- Administrative tasks including file management
- Vacation/Sick Day tracking for the team
- May supervise and coordinate activities of of the following occupational groups
- Analyzes and organizes office operations and procedures, including facilities layout
- Coordinates office equipment acquisition and repair
- Maintains employee contact lists
- May coordinate special project activities of the department which may include but is not limited to property leases, disaster recovery, and/or property management
- Proven track record in providing support to a professional team
- Excellent and effective IT skills including Word, Excel, Outlook and PowerPoint
- Ability to prepare and use PowerPoint to create presentations
Admin Specialist Job Description
- Calendar management for practice
- Travel and Calendar management for leadership
- Assistance in coordination and planning of events
- Investigates and resolves problems through Financial Analysis
- Reconciles various accounts by identifying errors in posting or omissions by applying appropriate accounting standards
- Must be able to follow standard Administrative procedures
- Detail oriented, professional attitude, and reliable
- Will help as a Production Lead when needed
- Accounting principles knowledge, documentation/filing skills, resolution skills, and data analysis
- Assist in establishing other life support activities (CAC card registration, Work Visas, telecommunications ) for TAFT
- Ability to work under pressure and excellent communication skills
- Experience with Payroll/ Human Resources is preferred
- Perform as a SME for questions relating to retirement (DB & HW, as applicable)
- Manage Inbox – keep updated by logging all calls, continuously monitor to see if anything needs to be closed, followed up on or if a call-back needs to be made
- New Hire Onboarding experience is a plus
- College courses in accounting preferred
Admin Specialist Job Description
- Identify class session/Learning event price
- Schedule class sessions in the Learning Management System
- Manage the logistics around the class (venue booking, facilities, catering )
- Communicate with Deployment Manager, Learning Specialist, vendors and venues
- Learners, line- and HR-managers on the training planning and details
- Register attendance of sessions in the Learning Management System
- Manage learning financial process and manage the waitlists for sessions
- Coordinate Public Enrolments, including the financials
- Communicate with learners about Public Enrolment details
- Maintain the HR Portal content related to learning activities in the market
- Bachelor’s degree in administration or business management or equivalent
- Proficient in Microsoft Office (Word, Excel, ) and has strong ability to adapt to new software
- Develops and delivers application products and services in support of IT solutions
- Assess the effectiveness of preventive maintenance programs developed and/or administers and develops a means of measuring such effectiveness and makes recommendations as needed
- Monitors assigned application functions, completes monitoring metrics, and provides feedback to staff and leadership as needed to improve network/communications/system functions
- Researches process upgrades and effectiveness, recommends preventive measures and participates in the development of changes
Admin Specialist Job Description
- Communicate with Deployment Manager, Learning Specialist, vendors and venues, learners, line- and HR-managers on the training planning and details
- Coordinate and supervise all administrative, budgetary, domestic sales and marketing activities for an academic unit or departmental business unit
- May be responsible for technical documentation, editing and compiling and producing materials required for final publication
- May produce advertising and promotional material used in trade magazines and at trade shows
- Act as point of contact for meeting arrangements, create agendas, arrange events and event-planning, attend seminars, create and distribute hand-outs, coordinate refreshments, mail-outs, create presentations and maintain assigned websites for the unit
- May develop the marketing plan for the division or unit and track the project deliverable
- May manage the implementation steps to include identifying participants, constructing data mining forms, soliciting member information, configuring databases, setting-up host server, populating and maintaining websites for the unit
- Create and process expense reports, vendor payments, invoices
- Billing audits for unused mobility devices (conducted monthly)
- Work with Denali to ensure branches that have Due Back devices are shipping them back in
- MS Certified preferred
- Networking and the associated applications
- Server Operating Systems and tools
- Email configurations and support
- Virus removal theory
- Workstation backup processes
Admin Specialist Job Description
- Collaboration on process design for teams reporting to Operations in order to develop most efficient and integrated work flow
- Able to manage and deliver components of customer /member engagements that include analysis of current state business process and technology, process and functional design for Salesforce.com
- Maintain high-level familiarity with other IT system/business application capabilities and scope definition in order to make recommendations about potential upstream/downstream integration or functionality intersection points
- Manage Salesforce data feeds and other integrations
- Support integrations with backend databases such as Microsoft Dynamics Ax, Microsoft SQL, and other data sources
- Design solutions that leverage out of box functionality as the default
- Familiar with unit tests and work hand in hand to ensure solutions are properly QA’d to ensure the quality of work
- Maintain Salesforce.com certifications
- Assist in the gathering and reporting of status for all open projects
- Assist in the cooperation of intercompany projects with Contact Center, Warehouse Operations and Technology leadership for assigned clients
- IT Support Knowledge is a plus
- Excellent Communication skills with internal managers
- Domain Environments
- Workgroup Environments
- Organized, timely, and excellent customer service skills
- Advanced writing, reading and arithmetic skills required