Admin Coordinator Job Description
Admin Coordinator Duties & Responsibilities
To write an effective admin coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included admin coordinator job description templates that you can modify and use.
Sample responsibilities for this position include:
Admin Coordinator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Admin Coordinator
List any licenses or certifications required by the position: RHIT, RHIA, HR, BLS, CPR, DMV, NIHSS, IAT, CITI, WSIB
Education for Admin Coordinator
Typically a job would require a certain level of education.
Employers hiring for the admin coordinator job most commonly would prefer for their future employee to have a relevant degree such as High School and Bachelor's Degree in Education, Supervision, Communication, Business, Associates, Business/Administration, Faculty, Computer, Management, Science
Skills for Admin Coordinator
Desired skills for admin coordinator include:
Desired experience for admin coordinator includes:
Admin Coordinator Examples
Admin Coordinator Job Description
- Main Reception cover (8hrs a week)
- New starter office and safety inductions
- Assist with formatting / reviewing admin documents on ad hoc basis
- Photos for key cards
- Invoicing (GEOS)
- Ad hoc project secretary work
- Maintain Facilities presence on intranet site (the Hub) –review and update facility information
- Coordinate semi-annual Safety Shoemobile visits
- Coordinate First Aid/CPR training for the site
- Organize Safety Council meetings, site safety meetings and misc
- Organized and with great attention to detail
- Ability to collaborate in a fast-paced environment
- Supervision is exercised over subordinate administrative staff within business unit
- Ability to work independently and carry assignments to completion
- Must enjoy working with people and working for a services organization
- Responsible for front desk area – answering phones and guiding guests/clients
Admin Coordinator Job Description
- Driving seat management initiatives and handling all seat request changes and moves
- Maintaining supply closets, order and set-up stock
- Ordering, tracking, and reconciling invoicing in appropriate systems
- Handling confidential and non-routine information appropriately
- Working independently and as a productive team member with internal clients and across business units for any special projects that may arise
- Identifying and analyzing problems through to resolution
- Providing continual evaluation of processes and procedures
- Uses discretion with support from Manager to identify and resolve day-to-day issues to maintain and/or improve service
- Support essential central services such as security, maintenance, mail, fax, cleaning, catering, waste disposal and recycling, ensuring facilities are well maintained and fully operational
- In the absence of a dedicated Receptionist, carry out the Reception function
- Must be comfortable interacting directly with vendors
- 5 years administrative experience supporting multiple Vice Presidents and their subordinate Directors and Managers
- Task oriented and drive completion of tasks within narrow time lines
- Of couriers and internal post processes (where applicable)
- Assist with management of local Facilities and Administration budget, annual budget preparation, forecasting and invoice review and tracking
- Monitor and respond to customer requests through Facilities Online, ensuring timely response and resolution of issues in compliance with department metrics
Admin Coordinator Job Description
- Support and compliance with Global Business Continuity program
- Health & Safety (H&S) Management – Act as local H&S Officer or liaise with the company H&S Officer to ensure building meets H&S requirements and complies with H&S legislation
- Responsible for a call-out system for emergencies or alarm-related calls
- Coordination and Delivery of Facilities and Administration Induction for new employees
- Support other GBS functions at a local level, such as invoice scanning and log completion for Finance where required
- Keep management informed of any issues within the organization that require attention
- Assist with additional facilities-related projects for the department as assigned
- Provides senior-level secretarial services to managers
- Tracks activities
- Provide general office and secretarial support to the Manager or Director, including, typing, transcription, file maintenance, handling inquiries, scheduling meetings and appointments and other office support functions
- Support the day-to-day operations of site facilities, ensuring processes and procedures are streamlined to achieve maximum efficiency in terms of cost and productivity
- A minimum of 1 year experience in Facilities and Administration related role
- Awareness of workplace Health & Safety regulations
- Minimum of a High School diploma and 5 years administrative experience in a laboratory or health care setting or an equivalent combination of education and experience required
- Manage central office calendar
- Manage Paid Time Off (PTO) and business travel arrangements for staff
Admin Coordinator Job Description
- Uses discretion with support from Manager to identify and resolve day-to-day issues to maintain
- Assist with inputting staffing schedules into workbrain
- Approve Work brain and process payroll
- Identifies opportunities to schedule more effectively by using traffic reports, trends and marketing calendar
- Oversees and ensures time and attendance /meal/breaks guidelines are being met and employee records updated consistently
- Supports Health and Safety, including ensuring that the store is compliant with all health and safety policies and best practices and that issues identified during monthly inspections are addressed expediently
- Prepares daily meetings for the week and ensures break sheets are available to all managers to lead the floor consistently and effectively planned
- Schedules training and meetings individually group sessions to improve processes and individual performance in these areas of the store
- Makes recommendations to store manager on how to save spend and follow up with all leaders to ensure that spend management is top of mind
- Completes all hiring paperwork and submits all termination and new hire requests
- Minimum of 3-5 years of experience in executive assistant, or coordinator roles
- Coordinates on-boarding process of new hires, including ensuring all new hire, policy and compliance documents are sent to HR Services
- Maintains employee files are updated
- Complete HR requested reports and updates
- Provides support to managers as needed based on the business
- Maintains P-drive communication and reports/folders
Admin Coordinator Job Description
- Provides administrative, secretarial and clerical support to the department
- Handles all invoicing and related budgets for general facilities and procurement
- Assists in the coordination and planning of department meetings
- Maintains department calendar and makes travel arrangements for staff as needed
- Provides full secretarial services to manager
- Answers telephone calls, handling inquiries as necessary
- Performs varied clerical/administrative work of intermediate complexity within an area/function
- Contacts internal groups and/or customers, suppliers to exchange information
- Schedules meetings, conferences
- Monitors and checks information for accuracy and completion
- Bachelor’s degree or equivalent work experience- Exposure and understanding of the commercial lending process- Demonstrated ability to work independently, prioritize and manage multiple projects with aggressive deadlines- Proven ability to use Microsoft Office tools- Very strong communication, interpersonal and organizational skills with an ability to effectively execute tactical plans
- A wide degree of creativity and latitude is expected with supervision
- Minimum 3 years of retail experience and proven success in process improvement
- Positive High energy team player
- Strong knowledge of Microsoft office suite and aptitude for system based tools
- Can multi task competing priorities