Assistant Corporate Secretary Cover Letter

I am excited to be applying for the position of assistant corporate secretary. Please accept this letter and the attached resume as my interest in this position.

Previously, I was responsible for direction and advice on the global corporate governance framework relating to Bacardi Limited, its Board and Committees and the Bacardi Group as a whole.

Please consider my qualifications and experience:

• Provision of assistance and tools to the SVP and AGC to ensure proper corporate governance of the company
• Ensure orderly maintenance of all final board related and entity documents in Corporate Secretary records (both paper and electronic) including the maintenance of these documents on department’s shared drive
• Maintain the integrity of the corporate secretary database relating to critical company/director/office information for Vistra and all subsidiaries and associated reports to ensure the timeliness and accuracy of data
• Other matters related to the corporate secretary function as assigned
• Performs more complex administrative support duties involving frequent exercise of independent professional judgment, initiative and diplomacy in support of OCS team
• Exercise professional tact in written and verbal inquiries when communicating with high level management of the Bank, their executive assistants or members of the Board
• Demonstrates composure and professionalism
• Advanced skills in MS office suite (Word, Excel, Outlook, PowerPoint) and document sharing platforms such as Imanage/Desksite

Please consider me for the assistant corporate secretary opportunity. I am including my resume that lists my qualifications and experience.

In my previous role, I was responsible for guidance to the Corporate Accountants in the preparation of the corporate level audit package and financial statements.

Please consider my qualifications and experience:

• Superior organizational and planning skills including attention to detail
• Focused, positive attitude, proactive
• Superior written and verbal communication skills and high proficiency with Microsoft Office applications
• Possess a global mindset – global awareness/sensitivity to culture
• Be solution focused – take ownership of requests and work to tailor solutions to the member/situation and be timely in follow-up
• Excellent computer skills with Microsoft Office software
• Prior experience in interacting with external members of the board of directors and senior level executives
• Diligent, meticulous and adaptable to changing demands/priorities

I submit this application to express my sincere interest in the assistant corporate secretary position.

In the previous role, I was responsible for advice and guidance to a global team with respect to the management and development of the global corporate governance system and its strategic direction.

My experience is an excellent fit for the list of requirements in this job:

• Experience with Board portal software
• Experienced complex calendar management, across different time zones
• Corporate Governance, C-suite level or Board of Director support experience preferred
• Advanced knowledge of Microsoft PowerPoint, Word and Excel
• Eagerness to learn and take on more responsibility
• Paralegal certification or formal training as a legal assistant preferred
• Training in corporate law
• Performs more complex administrative support duties involving frequent exercise of independent professional judgement, initiative and diplomacy in support of OCS team

In response to your job posting for assistant corporate secretary, I am including this letter and my resume for your review.

Previously, I was responsible for clients with a full spectrum of company secretarial, regulatory compliance and corporate governance services in compliance with the provision in Singapore/Malaysia Corporate Enactments, Statutory Reporting/Filing and corporate governance.

Please consider my experience and qualifications for this position:

• Knowledge of laws and regulations pertaining to corporate governance and board requirements for local and international entities
• Experience arranging and managing annual general and special meetings
• Demonstrated commitment to expand knowledge and adapt to new situations and changing environments
• Experience using document management system a good working knowledge of standard office technology and equipment, and general office procedures
• Superior proofreading and editing skills
• Experience with corporate/legal documentation (examples include constitutional documents, board materials and minutes, and corporate housekeeping and governance documents)
• Excellent written communications, including legal/business, writing skills
• Excellent interpersonal and communication skills and a customer service mindset

I would like to submit my application for the assistant corporate secretary opening. Please accept this letter and the attached resume.

In my previous role, I was responsible for administrative support for the corporate Manufacturing & Licensing organization with a high level of trust and confidence.

My experience is an excellent fit for the list of requirements in this job:

• Strong knowledge of secretarial skills including procedures, policies and standards necessary within a corporate business setting
• Superior customer service and phone etiquette skills
• Proactive meeting management (schedule, agenda, material preparation, minutes)
• Thorough understanding of administrative/secretarial policies and standards necessary
• Knowledge of Sharp organization preferred
• Certified Notary-ASSET
• Experience organizing Board meetings and managing Board communications
• General knowledge of corporate governance and the functions of the Corporate Secretary