Executive Administrator Resume Samples

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BH
B Hayes
Brock
Hayes
17242 Berge Vista
Chicago
IL
+1 (555) 143 1350
17242 Berge Vista
Chicago
IL
Phone
p +1 (555) 143 1350
Experience Experience
Phoenix, AZ
Executive Administrator
Phoenix, AZ
Kihn, Mann and Kub
Phoenix, AZ
Executive Administrator
  • Manages and maintains the electronic filing system for attorney s/he supports, handles records management, and other document database management tools
  • Seek ways to improve efficiency; identify challenges, provide ideas for solutions and solicit assistance for resolution
  • Assisting managers with Records management archiving where necessary
  • Assists in Outside Counsel Management of budgets and staffing plans; assists paralegals in facilitating the litigation settlement processes
  • Manage bi-annual All Staff meetings and solution working group meetings including logistics, agenda/materials, on-site support and event management
  • To collaborate with others in order to make recommendations for developments of established processes and procedures
  • Prepare itineraries, make travel arrangements, manage changes and adjustments with calendars
Houston, TX
Executive Administrator to the CEO
Houston, TX
Mertz, Kirlin and Homenick
Houston, TX
Executive Administrator to the CEO
  • Performs other tasks as assigned
  • Manage multiple tasks in a fast-paced and rapidly changing environment
  • Flexibility with hours and a strong work ethic
  • Expense report preparation and miscellaneous admin/office duties
  • Communications support and schedule management (draft announcements, calendar, contact, email and phone) as well as travel planning (coordinate itineraries and schedules for international and domestic trips)
  • Meeting planning for CEO such as weekly Executive Leadership Team (“ELT”) meetings, as well as larger meetings throughout the year (includes venue selection, participant reach out and execution of meetings)
  • Presentation management support (PowerPoint for internal and external customers) including development of presentations that could be used for Board of Directors meetings, external financial analysts, and other senior level stakeholders
present
Detroit, MI
Senior Executive Administrator
Detroit, MI
Wyman-Wisoky
present
Detroit, MI
Senior Executive Administrator
present
  • Provide administrative support to VP of Finance and other leaders of the department including scheduling meetings, supporting with expense reports and travel arrangements
  • This position will involve managing a complex senior executive calendar that includes scheduling meetings and travel, video conferences, trainings (off-site and/or internal), and group events
  • Perform administrative support duties, including but not limited to drafting and typing correspondence, making copies, preparing binders, answering and screening managers´ phone calls and directing inquiries to the proper party within the team, and maintaining and ordering office supplies
  • Leads, manages and oversees the development and/or delivery of administrative services training materials and tools; manages the onboarding and training plans for department administrative assistants
  • Preparing meeting materials including assisting with the creation of presentations, handouts and other related materials as well as printing, binding and collating of materials
  • Establish and maintain effective and cooperative professional business relationships with all levels of management, employees and outside clients
  • Represents themselves in a highly polished and professional manner, supporting the Molecular Diagnostics Business Group as a key liaison to other executive leaders both internal and external to Roche by fostering and maintaining effective relationships with high level internal and external stakeholders
Education Education
Bachelor’s Degree in Business
Bachelor’s Degree in Business
James Madison University
Bachelor’s Degree in Business
Skills Skills
  • Excellent attention to detail, strong planning abilities, ability to lead problem solving, and work independently
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Ability to stay organized and to manage multiple high priorities with a strong attention to detail
  • Strong attention to detail with the ability to prioritize and multi-task
  • Strong decision-making and judgment capability
  • Very strong interpersonal skills and the ability to build relationships
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability
  • Highly resourceful team-player, with the ability to also be extremely effective independently
  • Proven ability to handle confidential information with discretion, be adaptable to various
  • Excellent organizational skills, including the flexibility and ability to work efficiently and concurrently with multiple organizations and managers
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15 Executive Administrator resume templates

1

Executive Administrator Resume Examples & Samples

  • Act as key advisor to the Managing Executive or Business Unit
  • On request from the Managing Executive or Business Unit Head, attend selected committee meetings on his or her behalf
  • Ensure that tactical decisions taken by the Managing Executive or Business Unit Head are communicated to the correct audience
  • Compile a summary of the projects and initiatives underway in the business unit and provide an update to the Managing Exec or BU Head on progress or risks and issues
  • Coordinate the preparation of formal performance reviews conducted by the Managing Exec or BU Head
  • Review financial reports prepared by line managers in the business unit and advise the Managing Exec or BU Head of substantial issues and actions that have been created to address these
  • Review new marketing and internal communication material from a style and content perspective prior to it being reviewed by the Managing Exec or BU Head and request required changes before presenting for signoff
  • Oversee the planning and execution of business events for the Managing Exec or BU Head such as road shows or employee discussion forums or product launches or customer entertainment events and formal functions
  • Prepare the key themes presentations and reviews for the Managing Exec or BU Head by researching and packaging detailed content
  • Oversee the management of the Managing Exec or BU Head's office
  • Support the Managing Executive or BU Head in the signoff process for risk events
  • Review write-offs and near misses each month and provide a report to the Managing Exec or BU Head on trends identified and recommended actions
  • Review Detailed Risk and Control Assessments or Key Risk Scenarios and Compliance Attestations submitted for signoff to the Managing Exec or BU Head and make recommendations for improvement of the contents to the originating party before recommending approval
  • B Degree in Communication, Business Administration, Finance or Banking
  • Five (5) years’ experience working in an advisory role preferably in the
  • Financial Services industry
  • Financial management experience
  • Proficient in MS Office (Word, Excel, PowerPoint and Outlook) and the Internet
2

Executive Administrator Resume Examples & Samples

  • Excellent verbal/written communication skills
  • Demonstrate initiative and creativity Ability to prioritize workload, work well under pressure and be pro-active in approach along with being flexible attitude towards working hours
  • Ability to demonstrate utmost discretion and professionalism at all times Experience in MS Office (Word, PowerPoint, Excel)
3

Executive Administrator Resume Examples & Samples

  • General administrative duties including calendar maintenance, travel arrangements, and expense filings
  • Data gathering and analysis including quarterly departmental metrics, monthly status reporting and ad hoc management reporting
  • Assistance with onboarding new hires into the group
  • Assistance with power point presentations to senior management
  • Manage ad hoc projects and reporting as required
  • Advance proficiency with Microsoft Office, including Excel, PowerPoint and Word
  • Proficiency with the Bloomberg terminal helpful
  • Recent and relevant administrative or business work experience
  • Experience in financial services or technology industries preferred
4

Senior Executive Administrator Resume Examples & Samples

  • Over 8 years of administrative experience of increasing complexity, including some years of supporting executive level associateso
  • Strong background in oral and written communication skills resolving complex issues
  • Proficient in MS Office(Work, Excel, PowerPoint) and other office tools
  • Ability to multi-talk successfully to meet deadlineso Ability to effectively interact with all levels of management
  • Express initiative and independent judgment and strong skills in analytical problem solving
5

Executive Administrator Resume Examples & Samples

  • Self-directed individual with strong teaming, organization, people, and collaboration skills
  • Superior organization skills and strong attention to detail and diligent follow up
  • Strong time management skills and proven ability to manage multiple tasks and competing priorities
  • Strong computer skills; mastery of Microsoft Office suite (Word, PowerPoint, Excel, Outlook); Preferred: experience with SharePoint, Salesforce
  • Able to perform duties without direction; ability to work with a high degree of autonomy
  • Knowledge of project management techniques
  • Demonstrated enthusiasm for learning new information; regularly seeking and capitalizing on learning opportunities; quickly assimilating and applying new information
  • Ability to work effectively and cooperatively with others, and to establish and maintain good working relationships
  • Bachelors Degree or equivalent work experience
  • 10+ years of experience in related area of responsibility
  • Minimum of 5 years' experience in corporate environment working for senior-level executives
6

Executive Administrator Resume Examples & Samples

  • Bachelor's degree (7+ years of combined college education and work experience may be substituted for a degree)
  • Minimum 5 years experience providing executive-level administrative support with minimal guidance
  • Advanced proficiency with MS Office Suite applications
  • Excellent discretion, judgment, tact and diplomacy
  • Broad and comprehensive experience, skill and knowledge of business operations, policies and practices
  • Demonstrated ability to manage multiple priorities and shifting demands while being detail oriented
  • Ability to produce highly accurate work is essential, as are exceptional written & verbal communication skills
  • Capability to manage multiple priorities and shifting demands while being detail oriented and producing highly accurate work
  • Strong professional problem solver, demonstrating initiative and the responsiveness required in dealing with senior level corporate matters
7

Executive Administrator Global Risk Function Resume Examples & Samples

  • A Bachelor's Degree (or equivalent) and 7+ years of administrative experience required, preferably in a global, public company
  • Must have experience in supporting a senior executive in a fast-paced and demanding work environment
  • Must be a self-starter and have a "take charge" attitude; must be able to work with little or no supervision
  • Fully proficient on all Microsoft products including Excel, Powerpoint, Word and Outlook
8

Executive Administrator Resume Examples & Samples

  • Manage a complex calendar that includes scheduling meetings and travel, video conferences, trainings (off-site and / or internal), group events and booking conference rooms
  • Manage and address escalated complaints/issues from Visa cardholders coordinating with Corporate Communications and respective functional group accountable for action
  • Act as a liaison, problem solver, and facilitator as the first contact for the senior leader
  • Manage quarterly All Staff and Quarterly Senior Leadership Meetings including logistics, agenda/materials, onsite support and event management
  • Travel on occasion to manage offsite leadership and client meetings, approximately 3-4 times per year
  • Help manage departmental communications to internal key stakeholders collaborating with Corporate Communications and Human Resources
  • Coordinate conference/meeting room set-up, order catering, and make logistical arrangements
  • Assist with developing and updating complex PowerPoint presentations, Excel spreadsheets and documents in support of team activities
  • Process expense reports and providing general information to incoming calls regarding Accounts Payables, Purchasing, Travel Policy and Expense Reporting
  • Support projects as needed for senior executive
  • Associates degree or equivalent; Bachelors highly preferred; typically requires a minimum of 6-8 years of administrative experience supporting a senior leader preferably in a global, public company
  • Discretion combined with poise and professionalism in all communications
  • Must be able to exercise exceptional judgment regarding information which may be confidential or material, non-public
  • Customer service-focused with ability to work collaboratively with others including interacting with internal and external contacts
9

Executive Administrator Resume Examples & Samples

  • Bachelor's degree or equivalent education
  • At least 5+ years’ experience supporting a very senior-level executive
  • Significant experience interacting with internal and external executives
  • Flexibility and an approachable personality
  • Highly advanced MS Office skills and technologically savvy (Word, Outlook, Excel & PowerPoint)
  • A business mind and one who sees the big picture
  • A positive, upbeat personality
  • An understanding of how to leverage a busy executive's time and willingness to do what it takes to contribute to their
  • Success and the success of the company
  • A high level of discretion and confidentiality for both business and personal affairs
  • Good judgment, strong common sense and excellent attention to detail
  • Excellent interpersonal skills; exceptional verbal and written communication skills
  • Exhibit a professional appearance and demeanor at all times
  • Exercise good judgment in setting priorities
  • Intrinsically-motivated, highly organized and results-oriented. Able to work with little to no supervision. Demonstrated
  • Initiative, flexibility, teamwork, maturity under pressure, and can anticipate and resolve problems before they escalate
  • Excellent administrative and organization skills
  • Highest level of personal integrity
  • Capable of working with discretion and tact in an environment exposed to a high level of sensitive and confidential
  • Information
  • Ability to work in a fast-paced, change-oriented, problem-solving environment; able to manage in a changing and
  • Ambiguous environment
10

Executive Administrator Resume Examples & Samples

  • Minimum of 5 years’ experience in an office support role
  • Bachelor's degree in Business or other suitable qualification
  • Strong administration and analytical skills
  • Experience working in a multinational organisation
  • Excellent organisation skills, time management
  • Excellent interpersonal skills, relationship skills, with the ability to communicate well with colleagues, senior management and other stakeholders
  • Customer focused, both internal and external with the ability to build effective working relationships
  • Multicultural sensitivity is essential including the ability to work effectively as part of a team
  • Impeccable English
  • Innovative and creative thinker with a track record of delivery and proven ability to manage several projects concurrently and see them through from conception to conclusion
  • Ability to multi-task and able to work with minimal supervision
  • Can-do attitude
  • Creative problem solver
  • Technical skills: Strong PC skills and high proficiency with Microsoft Office Suite products (Excel, Outlook, Word, and PowerPoint). System savvy with Oracle etc and superb diary management
11

Senior Executive Administrator to the Cfo Resume Examples & Samples

  • Preparing event and meeting materials including assisting with the creation of presentations, handouts and other related materials as well as printing, binding and collating of materials for team, company and Board of Director meetings
  • A Bachelors Degree (or equivalent) and 8+ years of administrative experience required, preferably in a global, public company
  • Must have experience in supporting a senior executive in a fast-paced and demanding corporate work environment
  • Strong focus on customer service, team player mentality and ability to work collaboratively with others
  • Fully proficient on all Microsoft products including Excel, PowerPoint, Word and Outlook. Workday experience a plus
12

Executive Administrator Resume Examples & Samples

  • 5+ years of solid executive assistant/coordination experience
  • Capable of working with discretion and tact in an environment exposed to a high level of sensitive and confidential information
  • Strong communication (written and verbal), detail-oriented, highly organized and ability to work across functions with executives (both internal & external)
  • History of creative problem solving, analytical skills, ability to work well collaboratively and under pressure
  • Experience in Microsoft Outlook, Excel, PowerPoint, SharePoint. (Must have Excel experience.) Additional experience with Oracle iExpense and iProcurement would be beneficial
13

Executive Administrator Resume Examples & Samples

  • Professional and Efficient
  • Client facing and Executive facing role
  • Effective in-person, phone & email presence
  • Act as first contact for SVP and play role of liaison, problem solver, and facilitator
  • Understand organization and how to “get things done”
  • Effectively and successfully respond to problem situations
  • Ability to prepare formally for and effectively manage interactions with SVP
  • Ability to organize and prioritize across competing priorities
  • Repare “week ahead,” and “day ahead” briefings
  • Track open issues and follow-up items to closure
  • Ability to manage high volume email and synthesize actions needed
  • Professional method for “acting, declining or redirecting”
  • Ability to decline quickly, simply and professionally
  • Complex International Travel Requirements (Itinerary, Visas)
  • Heavy electronic filing, expense reporting & record keeping
  • Preparation of high level meetings and events involving multiple companies
  • Comfort with purchase card, occasional Purchase Order & Invoice support
  • 10+ years of experience supporting a very high level executive for rigorous sectors such as investment banking, private equity or VC companies
  • Flexibility and an approachable personality - highly advanced MSOffice skills and technologically savvy (Word, Outlook, Excel & PowerPoint)
  • Strong presentation and slide development skills (PPT)
  • Able to see the big picture
  • An understanding of how to leverage a busy executive's time and willingness to do what it takes to contribute to their success and the success of the company
  • A professional appearance and demeanor, excellent communication skills
  • Ability to work overtime and 24/7 on certain occasions (International company)
  • Strong ability to integrate feedback and eye on what is working and what is not and evolve approach accordingly
14

Executive Administrator Resume Examples & Samples

  • Understand organization and how to "get things done"
  • Prepare "week ahead," and "day ahead" briefings
  • Professional method for "acting, declining or redirecting"
  • ​​Bachelor's degree
  • Strong ability to integrate feedback and eye on what is working and what is not and evolve approach accordingly​
15

Senior Executive Administrator Resume Examples & Samples

  • College degree and at least 4-5 years of relevant professional experience supporting a C-level executive, preferably with a public company
  • Excellent computer skills, including proficiency in Microsoft Office
  • A high level of discretion and confidentiality
  • Must be able to operate independently with minimal supervision, as well as on a team
  • Strong organizational skills and meticulous attention to detail are essential
  • Must have competence in understanding, interpreting, and communicating procedures, policies, information, ideas and instructions
  • Proficient in typing and good at spelling, punctuation, grammar, email and oral communication
  • Must be tactful in their dealings with people
  • Develop solutions
  • Ability to apply independent judgment, discretion and initiative to address problems
  • Strong written and oral communication and interpersonal skills
  • Ability to exercise good judgment, common sense and initiative
  • Ability to identify and resolve problems in a timely manner by gathering and analyzing information and maintaining confidentiality
  • Position requires the ability to work long hours and occasional weekends prior to and during Visa Inc. Board meetings and events
  • Ability to multi-task and manage a heavy workload and priorities effectively, and meet deadlines in a fast-paced environment
  • Flexibility and willingness to perform a variety of tasks, from the administrative to the complex, and take direction with equanimity
  • Excellent follow through on projects and the ability to anticipate and spot potential issues
  • Must have a professional demeanor and remain calm under pressure
  • Position will be based in San Francisco, California; although occasional travel to the company's Foster City office will be required (shuttle service is provided)
16

Executive Administrator Resume Examples & Samples

  • 5+ years senior administrative experience
  • Strong team player with a willingness to tackle any task and work for a large team
  • Strong working knowledge of MS Office (Outlook, Word, PowerPoint and Excel)
  • Extensive experience coordinating domestic and international travel
  • External client relationship building and meeting coordination
  • Strong calendar management skills including the ability to prioritize multiple requests for executive's time
  • Ability to work independently and prioritize
  • Meeting management skills including, agendas, presentations, audio/visual, and timekeeping
  • Flexibility and problem solving abilities, including the anticipation and resolution of problems before they escalate
  • Capable of multi-tasking and supporting multiple team members at the same time
17

Executive Administrator Resume Examples & Samples

  • Responsible for providing the highest level of service and administrative support to the COO in all aspects of his/her role
  • Represents the office of the COO internally and externally
  • Liaison between the COO and his/her executive team and direct reports
  • Utilize your extensive knowledge of BMO and the operational role of executive to make sound decisions
  • Cultivate and nurture relationships with internal,global business,and government leaders and their administrative staff
  • Balance multiple priorities considering risk,importance,urgency,impact
  • Understand the key drivers affecting BMO and our clients,and apply that knowledge to complete projects
  • Demonstrate high-level knowledge of the Quality & Risk management policies related to specific service lines and the bank
  • Independently compose, format and edit non-technical business documents
  • Manage complex and heavy calendaring including,board meetings,client meetings,and off-sites
  • Independently set up and manage project plans at the Administrator level
  • Coordinates and handles all travel arrangements
  • Answers phones,screens calls and takes messages,as well as covers for other executive Team Assistants when necessary
  • Coordinates and sets up meetings,directors and executive meetings,and all Private Bank meetings
  • Complies data and assists in creating Power Point presentations and Excel spreadsheets for Board meetings and other directors and executive team meetings
  • Works with Corporate Marketing to craft company literature and promotions
  • Orders all company printed-related materials,i.e. stationary,business cards,etc
  • Plans and coordinates employee functions and activities
  • 7+ years exp as an Executive Assistant with 2+ years supporting an Officer,exp working in financial services a plus
  • Proficiency in Word,Excel,Power Point,and Outlook,Extremely Organized,professional etiquette,Ability to multi-task and work in a fast past environment,ability to meet tight deadlines,Excellent communication skills -written and verbal.Availability to work extended hours as necessary
18

Global Legal Entity IT Executive Administrator Resume Examples & Samples

  • Answers, screens and prioritizes incoming calls; takes and relays accurate messages in a timely fashion
  • Has experience – and is comfortable – speaking with senior management and accurately conveying important messages and information
  • Maintains Outlook calendars for a number of professionals; Schedules meetings and makes meeting room, video conference, conference call, restaurant and catering arrangements
  • Makes travel arrangements and processes travel expenses
  • Performs clerical and administrative activities including document preparation and distribution
  • Orders office supplies and maintains office supply inventory
  • Onboarding new hires, contractors and consultants
  • Orders office supplies for team
  • Provides basic administrative support to team members
  • Ensures confidential treatment of documents, following established security procedures
  • Aids with creation of presentations and spreadsheets
  • Organizes, prioritizes and maintains agenda and presenters for biweekly team meeting
  • Tracks organization structure and facilitates headcount changes through approval processes
  • Facilitates communication activities related to the LE (Legal Entity) Program
  • Identification of or assistance with process enhancements to improve productivity and quality
19

Executive Administrator Resume Examples & Samples

  • Coordinate team level activities including team meetings, steering groups, newsletters, team-building and other employee engagement related activities
  • Manage day-to-day work flow as well as additional tasks and activities supporting multiple team members as needs arise
  • Salesforce Administration
  • Reporting and tracking of team deliverables and activities
  • Engage effectively with stakeholders at all management levels across Visa, and with external clients including merchants, financial institutions and other third party partners
  • Diary management and coordination of travel arrangements
  • SharePoint site administration
  • Prepare documents in Word, Excel, and PowerPoint
  • This role at times requires off-hours responsiveness (for example when team members are in a different time zone)
  • Bachelor's degree preferred or equivalent prior work experience (minimum of 4-6 years of experience)
  • Willingness to be flexible and adapt quickly to changing priorities, assignments, and roles
  • Ability to manage multiple tasks, prioritise and assist multiple team members at the same time
  • Experience interacting with internal and external stakeholders
  • Proficient on all Microsoft products including PowerPoint, Excel, Word and Outlook
  • Demonstrated initiative and a proactive attitude
  • Good attention to detail and ability to deliver high quality work
20

Executive Administrator Resume Examples & Samples

  • Coordinate with innovation groups at leading banks, merchants, and VC-backed financial technology companies
  • Understand organization and how to “get things done” and pushing new, cutting edge ideas
  • Prepare “week ahead,” and “day ahead” briefings
  • Project management skills and ability to help drive internal processes quickly
  • Assist the SVP with his mission to showcase the future of commerce to the broader commerce eco-system that Visa leads globally
  • 5+ years of experience supporting a very high level executive for rigorous sectors such as investment banking, private equity or VC companies
21

Executive Administrator Resume Examples & Samples

  • Manage senior executive calendar that includes scheduling meetings and travel, video conferences, trainings (off-site and / or internal), group events and booking conference rooms
  • Prepare meeting materials including assisting with the creating of the presentation, handouts and other related materials as well as printing, binding and collating of materials
  • Process expense reports and provide general information to incoming calls regarding Accounts Payables, Purchasing, Travel Policy and Expense Reporting
  • Coordinate setup up of new employees and office space as needed
  • Provide back up assistance to other administrative support team members as needed
  • Support projects as needed for senior executives
22

Executive Administrator Resume Examples & Samples

  • Create and maintain a team calendar of marketing meetings and pitches for the Cap Markets Group
  • Liaise with the group members and their assistants from NY, LA and London offices
  • Create a group email address which includes the LA and London office team members
  • Keep the Group Heads informed of upcoming pitches and marketing meetings and assist to coordinate pre pitch items that need to be created
  • Enter prospects/engagements in to Salesforce and notify the deal team members of any business conflicts, provide them with the Exposure Reports and clear any conflicts when appropriate
  • Review Engagement and Opportunity reports to ensure that data is accurate (Fees, closing dates, etc.)
  • Prepare NDAs and send them out
  • Help to coordinate sponsor marketing
  • Create and maintain a Productivity Report (list of group members in each location and the # of transactions they are staffed on) for the Group Heads
  • Coordinate closing dinners and maintain the budget
  • Create and maintain a contact list for everyone in the group that includes cell phone #’s, addresses, conference call #’s and PINs
  • Perform administrative duties in an efficient and timely manner.Seek ways to improve efficiency
  • Greet clients, ascertain nature of business and route visitors to employer or appropriate person.Set up clients meeting facilities as required
  • Schedule meetings, travel arrangements and maintain calendars accordingly
  • Screen telephone calls; message taking; coordinate conference calls.Back up phone for other IG admin staff
  • Back up Officers supported by other Capital Markets admin
  • Prepare expense reports for supported staff in a timely manner.Insure submissions are in line with corporate expense reimbursement policies
  • Be a team player, dealing effectively with co-workers and internal clients at all levels
  • Assist with training administrative assistants at all levels on business line procedure and report preparation as required
  • Excellent administrative and word processing skills
  • A minimum of five years directly related experience in an advanced administrative position, preferably in a financial or consulting environment
  • Intermediate or advanced knowledge and ability to complete word processing tasks (correspondence, reports, memos, proposal, charts, agreements, Power Point presentations)
  • Demonstrates good decision making skills and can make decisions with moderate supervision
  • Must have excellent analytical skills
  • Strong interpersonal skills, ability to work with all levels of staff members.Be a team player, dealing effectively with co-workers and internal clients at all levels
  • Ability to communicate professionally in a clear and precise manner
  • Ability to exercise good business judgment when responding to the needs of clients, both internally and externally
  • Possess outstanding organizational skills
  • Must be detailed-oriented
  • Ability to multi-task, prioritize and manage the completion of projects in an efficient and timely manner with some supervision
  • Strong written and verbal communication skills. Intermediate to advanced oral and written communication skills (spelling, grammar, and punctuation)
23

Senior Executive Administrator Resume Examples & Samples

  • Provide administrative support to VP of Finance and other leaders of the department including scheduling meetings, supporting with expense reports and travel arrangements
  • Track signature authority compliance requirements by ensuring all approval documentation is in place and updating latest trackers on a timely basis
  • Demonstrated professionalism and discretion and experience in working with highly confidential information
  • Demonstrated ability to multi-task, respond to needs quickly and efficiently and prioritize work with a strong attention to detail
  • Self-motivated learner and willing to take on new initiatives in a fast paced environment, supporting multiple projects simultaneously
24

Executive Administrator Resume Examples & Samples

  • This position will involve managing a complex senior executive calendar that includes scheduling meetings and travel, video conferences, trainings (off-site and/or internal), and group events
  • Administrative support duties will include, but are not limited to, the following
  • Preparing meeting materials including assisting with the creation of presentations, handouts and other related materials as well as printing, binding and collating of materials
  • Provide executive support and secondary support (i.e. T&E, expenses and scheduling large/complex meetings) for executive’s direct reports
  • Act as a liaison, creative problem solver, and facilitator in managing support responsibilities
  • Shared responsibility for local office support with other administrative support team
  • Support projects as needed for the senior executive such as employee rewards programs and the creation of functional org charts
  • Collaborate with other executive administrators to provide back-up support for each other during PTO
  • Responsible for coordinating the onboarding of new employee’s office space, computers, phones, badges, business cards, etc
  • Flexibility and an approachable personality - highly advanced MSOffice skills and technologically savvy (Word, Outlook, Excel & PowerPoint, Salesforce a plus)
  • Must be a self-starter and able to work with little or no supervision
  • Ability to effectively communicate and collaborate with a diverse range of people and job functions
  • Exercise excellent judgment in setting priorities and interacting with internal and external contacts
25

Executive Administrator Resume Examples & Samples

  • Manage a complex senior executive calendar that includes scheduling meetings and travel, video conferences, trainings (off-site and / or internal), group events and booking conference rooms
  • Help manage departmental communications to internal key stakeholders
  • RECRUITER MUST EDIT BASED ON LOCATION: Associates degree or equivalent; Bachelors highly preferred; Typically requires a minimum of 6-8 years of administrative experience supporting a senior executive preferably in a global, public company. (AP, Canada, LAC, US) OR Professionally qualified or studying towards qualification with professional experience or equivalent combination of education and experience. (CEMEA)
  • Experience in supporting a senior executive in a fast paced environment
  • Must be able to exercise good judgment regarding information which may be confidential or material, non-public
  • Ability to multi-task and prioritize work with a strong attention to detail
  • Exercise good judgment in setting priorities and interacting with internal and external contacts
  • Advanced proficiency in Microsoft Office and demonstrated strength in developing complex PowerPoint presentations (all applicants subject to Microsoft skills testing)
  • Customer service-focused with ability to work collaboratively with others
  • Must be proactive and solution oriented, looking for ways to add value and assist the team)
26

Executive Administrator Resume Examples & Samples

  • Provide full administrative and overall executive management support by managing and facilitating the flow of information through the Marketing department. Execute general day-to-day office management including but not limited to phone, email, visitor, correspondence, and heavy calendar management
  • Management and creation of executive briefs, emails, agendas and communications (internally and externally)
  • Act as the liaison and gatekeeper between department executive and his direct reports. Follow-up with direct reports to help align goals and prioritize projects
  • Gather and prepare meeting materials including drafting agendas
  • Understand executive's goals and priorities and support their needs to achieve daily goals
  • Coordinate travel arrangements including attention to detail on particulars like time zones, address and phone number details. Proactively maintain and track travel preferences
  • Handle incoming and outgoing correspondence in a professional and efficient manner, maintaining strong communications and updates to executives
  • Keep track of business contacts and import contact info into executives' databases/outlook accounts
  • Provide support to other executives within the marketing & communications department
  • Maintain physical office including aesthetics, supplies, and general organization
  • Track and oversee vacation requests for the department
  • Review department travel and expenses
  • Keep current with WWE shows, talent, products, and storylines
  • 5-10 years of previous experience in executive office management and/or as an executive assistant
  • Can-do, flexible attitude and demeanor with strong business acumen with a common sense approach
  • Ability to think quickly and effectively in high volume/ high pressure work environment in a poised and professional manner
  • Ability to proactively identify potential scheduling conflicts and seek potential solutions
  • Self-confident, energetic, upbeat, proactive, self-starter with excellent organizational, project management, problem solving, interpersonal, and communications skills
  • Confident, poised and demonstrates solid follow-up skills and judgment
  • Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Experience managing extensive and detailed calendars, coordinating multiple calendars, changing agendas and high volume workload
27

Executive Administrator Resume Examples & Samples

  • Coordinate conference calls/meetings and maintain calendars accordingly, screen telephone calls, take detailed messages
  • Coordinate all travel arrangements.Be proactive in meeting travelers’ needs as schedules change
  • Intermediate to advanced knowledge and ability to complete word processing tasks (correspondence, reports, memos, proposals, charts, agreements, PowerPoint presentations, etc.)
  • May plan and attend annual seminars and conferences, including pre-event planning, invite lists and responses, event staffing
  • Draft, prepare and review documents on behalf of supported staff, as requested
  • Review and prepare expense reports in a timely and accurate manner according to company policy
  • Seek ways to improve efficiency; identify challenges, provide ideas for solutions and solicit assistance for resolution
  • Track progress and relevant information pertaining to engagements under the guidance of the officer(s)
  • Conduct directed internet based research and summarize findings in an organized manner
  • Determine needs of the group and set up and maintain various office files, logs, listings and manuals
  • Prioritize and manage the completion of projects in an efficient and timely manner
  • Makes copies and scans of correspondence or other printed matter
  • Maintain a well organized file system conducive to the needs of the business lines
28

Executive Administrator Resume Examples & Samples

  • Managing busy calendar including, proactively resolving/rescheduling conflicts, delegating meeting requests, and scheduling based on executive priorities. Booking conference rooms and dialing-in according to location and relevant conferencing and video conferencing equipment
  • Proactively anticipating meeting preparation, including scheduling prep meetings, requesting meeting materials and briefing docs. Preparing meeting materials including assisting with the creation of presentations, handouts and other related materials as well as printing, binding and collating of materials for executive meetings
  • Making travel arrangements: book/revise flights, hotels, car, etc., place all key travel information on calendar according to time zone of destination, submit expense reports in a timely manner and manage corporate card billing and reconciliation,
  • Managing purchasing cards, and managing procurement of supplies, devices and equipment
  • Managing filing, mail, org chart development, and other similar administrative activities to support executive
  • Coordinating conference/meeting room set-up, ordering catering, and making logistical arrangements for executive meetings
  • Facilitating and coordinating communications and administrative procedures across the team, and collaborating with a wide variety of senior administrators
  • A Bachelor's degree or equivalent experience and 7+ years of administrative experience required
  • Must have experience in supporting a senior executive in a fast paced environment
  • Must be proactive and solution oriented, looking for ways to add value and assist the executive and the team
  • Strong technical skills with the ability to learn new technology quickly and proficiently
  • Experience in working with confidential information
  • Customer service-focused with an ability to work collaboratively with others
  • Proficient on all Microsoft products including Excel, Word and Outlook
29

Executive Administrator Resume Examples & Samples

  • Provide administrative support to VP and other leaders of the Technology department including scheduling meetings, supporting with expense reports and travel arrangements
  • Provide basic financial and contract related support for purchase requisitions
  • Perform data gathering and research to support projects as needed
  • Prepare reports to be executive ready with input from various stakeholders and analysis teams
  • Provide support for onboarding and off-boarding of staff and contractors
  • Event Management (internal & external meetings/conferences)
  • Provide operational support to teams leading special projects and initiatives
  • Certification in Business Studies (or equivalent) and 7+ years of administrative experience required, preferably in a global, public company
  • Must have experience in supporting executives in a fast-paced and demanding corporate work environment
  • Ability to be comfortable with ambiguity and capable of making appropriate decisions independently
  • MS Word, Excel, PowerPoint skills are a must and MS Project and Visio skills are preferred
30

Executive Administrator Resume Examples & Samples

  • Must have experience supporting high level executives in a fast paced environment
  • Flexibility and an approachable personality - with a demonstrated ability to multi-task and prioritize work with a strong attention to detail
  • Highly advanced MSOffice skills and technologically savvy (Word, Outlook, Excel & PowerPoint, Salesforce a plus)
  • An understanding of how to leverage busy executives time and willingness to do what it takes to contribute to their success and the success of the company
31

Senior Executive Administrator Resume Examples & Samples

  • Serve as a first point of contact for executive and developing systems to prioritize executive’s time and activities
  • Act as a lead on the facilitating and coordination of communications and administrative procedures across the team
  • Coordinating conference/meeting room set-up, ordering catering, and making logistical arrangements
  • A Bachelor’s Degree (or equivalent) and 5+ years of administrative experience required, preferably in a global, public company
  • Can-do attitude; must be proactive and solution-oriented, looking for ways to add value and assist the team
32

Senior Executive Administrator Resume Examples & Samples

  • Perform administrative support duties, including but not limited to drafting and typing correspondence, making copies, preparing binders, answering and screening managers´ phone calls and directing inquiries to the proper party within the team, and maintaining and ordering office supplies
  • Establish and maintain effective and cooperative professional business relationships with all levels of management, employees and outside companies
  • Maintain Business Continuity Management contact information. Prepare meeting materials including assisting with the creating of the presentation, handouts and other related materials as well as printing, binding and collating of materials
  • Handle contract management, monthly budget tracking (including POs, invoices and accruals) and updating and interfacing with accounting as needed
  • Coordinate and direct the work of other Administrative Assistants/Administrators on functional/regional projects
  • Provide backup support to C-level as needed
  • Associates degree or equivalent; Bachelors highly preferred; typically requires a minimum of 10+ years of administrative experience supporting a senior leader preferably in a global, public company
  • The ability to operate effectively and efficiently in a challenging, fast-paced environment with little supervision
  • Demonstrated strength in multi-tasking and prioritizing work with a strong attention to detail
  • Excellent planning, organizational and written and verbal communication skills
  • Advanced proficiency in Microsoft Office and demonstrated strength in developing complex PowerPoint presentations
  • Must be proactive and solution oriented, looking for ways to add value and assist the team
33

Executive Administrator Resume Examples & Samples

  • Managing hardcopy and electronic databases for projects, including organization of document hardcopy and electronic files
  • Coordination of document (including electronic documents and e-mail) collection and production and depositions in connection with third party subpoenas related to DRC assignments
  • Legal research and conflicts check investigation, including evaluation of relationships and extent of potential conflicts and escalating to marketing team as necessary
  • Managing dispute practice case scheduling and calendarization
  • Creating electronic files and drafting correspondence on various matters
  • Conducting directed secondary research
  • Maintaining reference and resource files for DRC practice
  • Ensuring consistency in visual style of deliverables with practice guidelines. (e.g., bibliography and footnotes, and document production)
  • Assisting in formatting and optical enhancement of external presentations and refinement of expert report as well as deliverables
  • Coordinating domestic and international travel schedules and related reservations. Be proactive in meeting officers’ needs
  • Organizing receipts and preparing expense reports in a timely and accurate manner; reconcile as required
  • Maintaining internal contact databases as well as marketing, pitch and project related reports
  • Screening telephone calls, taking detailed messages, coordinating meeting space and maintaining calendars as directed
  • Preparing invoices and maintaining project-based hourly tracking. Routing incoming mail
  • Performing related duties as assigned. (e.g., summarize documentation, prepare binders, etc.)
  • Responsible for all secretarial duties in support of the team
  • Strong proficiency in MS Outlook, Word, Excel, PowerPoint, Explorer, and Adobe Acrobat
  • Excellent typing and word processing skills; basic spreadsheet skills
  • Strong interpersonal skills; ability to work with all levels of DRC professionals
  • Outstanding organizational, time-management and prioritization skills
  • Detail-oriented, resourceful and flexible
  • Follows up to ensure assignment completion/issue resolution
  • Creative – identifies new and improved ways of doing things
  • Some flexibility in working overtime
  • Ability to research, analyze and synthesize large amounts of data
  • Familiarity or better in Westlaw/Lexis-Nexis, Pacer, Concordance, and internet research tools
  • High levels of discretion, professionalism and independent judgment
  • Ability to work independently as well as collaboratively; functions well in a team environment
  • Ability to work well in a dynamic, fast paced-environment and under deadline pressure
  • A minimum of five years of applicable experience in a paralegal or paraprofessional position, preferably in a large law or consulting firm or in-house legal department
  • Paralegal Certificate from an approved ABA program and/or equivalent work experience is a plus
34

Executive Administrator Resume Examples & Samples

  • Managing calendars, scheduling onsite and offsite meetings, and handling all related logistics, including but not limited to: reserving hotel accommodations, coordinating meeting room set-up, preparing for video conferences, conference calls, and ordering catering and assisting in preparation of meeting materials
  • Make travel arrangements (airline and hotel reservations) for all team members
  • Draft and type correspondence and answering questions
  • Develop and update complex Word documents, PowerPoint presentations, and Excel spreadsheets
  • Prepare meeting materials including assisting with creating of the presentation, handouts and other related materials as well as printing, binding and collating of materials, and creating binders
  • Support the functions with budget management, monthly budget tracking (including PO's, invoices and accruals) and updating and interfacing with accounting as needed
  • Process expense reports for department leadership and serve as general point of contact for reports submitted
  • Assists in managing and tracking key departmental documents via ShareDrive and SharePoint
  • Provides updates to Facility team as and when required including office needs services: printer’s maintenance, supplies
  • Ensure business resumption plans are in place for the team
  • Coordinate projects as needed for specific departments
  • Bachelor’s degree plus a minimum of 4-6 years of project analyst and administrative experience required; preferably in a global, public company
  • Proven ability to exercise good judgment in setting priorities and interacting with internal and external contacts
  • Should have familiarity with invoicing and approval systems, basic accounting, and project management
35

Executive Administrator Resume Examples & Samples

  • This person needs to be a team player and collaborate with other admins to deliver support to all of Data
  • This person should be flexible to work out of both FC and PA with more time likely in PA
  • Serve as a first point of contact for executive and developing systems to prioritize executive's time and activities
36

Senior Executive Administrator Resume Examples & Samples

  • Help build the Data team culture by organizing team-wide events
  • Provide support to the SVP, other VPs on the team, and the general Data organization
  • A Bachelor's Degree (or equivalent) and 5+ years of administrative experience required, preferably in a global, public company
37

Executive Administrator Resume Examples & Samples

  • 5+ years administrative experience supporting a senior executive of a global team. Experience in a public accounting firm or fast-paced finance organization is highly valued
  • Strong command of English language and grammar. Proofreading experience a plus
  • Highest moral and ethical character. Experience working with confidential information
  • Highly proactive. Takes ownership to anticipate needs and adept at managing up and downstream to ensure deliverables are met timely and accurately
  • Customer service focused, takes initiative to add value, and collaborates in a manner that holds team success top-of-mind
  • Demonstrated ability to multi-task and prioritize work with strong attention to detail, even with frequent interruptions
  • Advanced level PowerPoint preferred with solid experience in developing presentations. Advanced level Word and proficiency in Excel and Outlook
  • Ability and openness to actively use different internal systems (e.g. Oracle iProcurement, Oracle iExpense) and technology to complete tasks
  • Strong verbal and written communication skills, and ability to communicate effectively with all levels
38

Senior Executive Administrator Resume Examples & Samples

  • Bachelors' Degree (or equivalent) and 8 years of Executive administrative experience required, preferably in a global, public company
  • Must have experience in supporting a senior execituve in a fast paced and demanding work environment
  • Demonstrated professionalism, discretion and experience in working with highly confidential information
  • Ability to effectively communicate (excellent verbal and written communication skills) and collaborate with a diverse range of people and job functions
  • Strong focus on customer services, team player mentality and ability to work collaboratively with others
  • Fully proficient on all Microsoft products including Excel, PowerPoint, Word and Outlook. Workday experience is a plus
39

Executive Administrator Resume Examples & Samples

  • Minimum of ten years of experience assisting at the executive/C-Suite level
  • Advanced knowledge of Outlook are essential, as well as strong working knowledge of Microsoft Word, Excel, PowerPoint, and possess a general techie proficiency
  • A “devil is in the details” hyper-focused approach to work
  • A terrific work ethic accompanied by an optimistic, get-it-done outlook
40

Executive Administrator Resume Examples & Samples

  • Drafting correspondence and developing/updating documents (Excel spreadsheets, Powerpoint presentations, etc.), calendaring meetings, and exude professionalism and discretion with highly confidential information
  • Coordinating extensive travel itineraries (airline and hotel reservations), processing expense reports and making logistical arrangements for meetings on behalf of SVP
  • Assist and support projects as needed (from employee rewards programs to updating organizational charts)
  • A Bachelor’s Degree (or equivalent) and 5-10 years of administrative experience required
  • Must have experience in navigating support of an executive in a fast-paced and demanding work environment. The ideal candidate should have ability to establish and maintain effective and cooperative professional business relationships with all levels of management, employees and outside clients
  • Must be a self-starter and able to work with little or no supervision with a demonstrated ability to multi-task, respond to needs quickly and efficiently, and prioritize work with a strong attention to detail
  • Demonstrated ability to anticipate the needs of the executive and team with a strong focus on customer service, team player mentality and an ability to work collaboratively with others
41

Executive Administrator Resume Examples & Samples

  • Administrative support and coordination duties will include, but are not limited to, the following
  • Actively managing SVP of Payment System Risk calendar. In addition to basic scheduling functions, also anticipating and prioritizing SVP of Payment System Risk's scheduling needs based on his deadlines and deliverables. This will require coordination with leaders and other stakeholders both internal and external to Payment System Risk
  • Proactively managing and coordinating recurring and ongoing activities that involve the team leaders including monthly Risk reporting, department head meetings, organization chart, PTO calendar, and other activities that require participation across the department head leadership team
  • Proofreading and formatting business documents or broad communications for overall professional writing style and proper grammar
  • Converting concepts and ideas from discussions into presentation materials that can be used to analyze information or make business decisions
  • Coordinating logistical arrangements for broader Payment System Risk activities including All-Hands meetings and other staff events
  • Managing SVP of Payment System Risk's budget including booking travel, processing expense reports, monitoring purchasing card spend, and procurement of supplies
  • Managing logistics related to scheduling internal training sessions or recurring quarterly meetings, registering for offsite training courses, publishing information on internal websites, and ensuring successful onboarding of new employees
  • General administrative support duties, including but not limited to managing multiple email inboxes, email distribution lists, file organization, scanning, copying, and managing offsite document storage
42

Executive Administrator Resume Examples & Samples

  • Manage executive calendar/schedule; schedule and organize complex activities such as meetings and travel
  • Prepare expense reports, obtain receipts as needed, and reconcile all credit card charges accurately
  • Code and submit invoices to accounting
43

Executive Administrator Resume Examples & Samples

  • Make business travel arrangements, manage and communicate travel itineraries. Work closely with Corporate Travel to schedule and change itineraries. In some cases, may travel with Executive
  • Monitor phones and voicemail systems and answer or re-directs calls. Pro-actively escalate issues that need immediate attention
  • Maintain email aliases, distribution lists and shared directories, including maintaining permissions
44

Executive Administrator Resume Examples & Samples

  • Executive-facing role
  • Act as first contact for VP and play role of liaison, problem solver, and facilitator
  • Provide support to the wider Government Relations AP team, including scheduling regular team calls, and managing a calendar of external commitments
  • Support for team events and training
  • Effectively and successfully respond to challenging situations
45

Executive Administrator / Assistance Resume Examples & Samples

  • Position requires a high degree of accuracy, discretion, confidentiality, diplomacy, excellent telephone etiquette & excellent organizational and planning skills
  • Experience in environments dealing with global customers, vendors, and executives
  • Assertive, self-motivated, organized, resourceful, team oriented results oriented and able to handle change and conflict
  • Ability to drive change and collaborate with others, including virtual and global teams, to reach desired goals
  • Successful candidate should have a positive demeanor and be able to remain so even during times of high stress
  • Proficient in Spanish and English
  • Minimum of 5 years administrative experience supporting executive leaders
  • Experience supporting a large, global organization strongly preferred
  • Self-motivated, professional and tactful
  • Strong problem solving and accuracy skills
  • Expert MS Office skills; including Outlook, PowerPoint, Excel, and Word
  • Accessible and able to work flexible hours, including evenings and weekends to support global operations
  • Strong organizational and communication skills; communicate clearly and concisely in oral and written format with leaders and employees of all levels
  • Strong attention to detail, follow through, and commitment to customer satisfaction are all critical to this role
  • High degree of accuracy, discretion, personal judgment and confidentiality
46

Executive Administrator Resume Examples & Samples

  • Run various reports for the location and Market Director as necessary
  • Create PowerPoint Presentations, Excel Spreadsheets
  • Coordinate travel plans and reconcile T&E
  • Coordinate meetings and agendas as needed
  • Support Cashier as needed
  • Bulk Settlement as needed
  • Inventory all Electronic devices such as cell phones and iPads
  • Track and Manage donation and sampling reimbursement and requests
  • Internal company billing
  • Inventory / Track Coupons
  • Backfill of administrative co-workers when necessary
47

Executive Administrator Resume Examples & Samples

  • Sr. Vice President, Global Marketing & Communications Analytics, Insights and Global Initiatives
  • Vice President, Marketing Strategy & Initiatives
  • Chief Marketing & Communications Officer, for San Francisco based support
  • Preparing meeting materials including assisting with the creation of presentations, handouts and other related materials as well as printing, binding and collating of materials for executive meetings
  • Making travel arrangements: book/revise flights, manage process to obtain travel visas, hotels, car, etc., place all key travel information on calendar according to time zone of destination, submit expense reports in a timely manner and manage corporate card billing and reconciliation
  • A Bachelor's degree and 5+ years of administrative experience required
48

Executive Administrator Resume Examples & Samples

  • Manage and maintain all aspects of the Executives’ schedule
  • Liaise with external and internal C-suite Executives and Staff
  • Interface with top level executive, staff and occasional visiting clientele
  • Collect and prepare information for executive staff and customer meetings
  • Book travel, provide directions, provide documents as needed, and file expenses for reimbursement
  • Manage conference room scheduling and changes as needed
  • Compose and type correspondence, memos and emails accordingly
  • Ability to prioritize multiple tasks, meet deadlines and maintain high-quality attention to detail
  • Use tact, discretion and good judgement in handling sensitive and confidential information
  • Meet and escort visitors, candidates and clients
49

Executive Administrator Resume Examples & Samples

  • 8 years experience as an administrative assistant or equivalent experience
  • Highly professional decorum and positive attitude, willingness to learn
  • Self starter with initiative and independent judgment for assisting team members
  • Excellent scheduling and calendaring experience with executives’ schedules
  • High level of proficiency with Microsoft Office products, including Word, Excel and PowerPoint; and the Internet and ability to learn and use internal tools
  • Ability to stay organized and to manage multiple high priorities with a strong attention to detail
50

Executive Administrator Resume Examples & Samples

  • Travel management - Taking care of travel needs like Air, train, bus & etc
  • Vendor Management including Vendor payments
  • Manage canteen facility, lunch, dinner and snacks
  • Should coordinate and plan essential central services, office maintenance, mail, cleaning, catering, plumbing, electrical, Air-conditioning, event arrangements, waste disposal
  • Should manage office security ( CC camera, Fire safety measures )
  • Manage security guards, also should maintain all admin records
  • Stationary maintenance
  • House-keeping maintenance
  • Knowledge in customs and STPI
  • Provide day-to-day supervision to office boys, janitors and direct on how they need to approach work
  • Effective working relationships with peers, executives and clients
51

Executive Administrator Resume Examples & Samples

  • Undergraduate degree and/or comparable work experience (2-3 years experience in administration and/or operational function)
  • Good knowledge of Bank HR policies and procedures
  • Good knowledge of Bank expense and purchasing policies
  • Good knowledge of Bank policies regarding archiving
  • Advanced knowledge of current department software
  • Strong coaching and leadership skills
  • Able to manage multiple priorities, time and expectations
  • Expert PC skills
  • Willingness to take on responsibility
52

Executive Administrator Resume Examples & Samples

  • Organize and coordinate the operation of the office in a way that allows your team members to do their jobs well – and enjoy doing them
  • Support multiple directors in the Bay area office and anticipate their needs
  • Manage external contacts for the Directors, proactively understanding who they are and keep track of communication with priority contacts
  • Prepare agendas, reports, presentations, proposals and correspondence
  • Schedule and arrange meetings and appointments on multiple calendars, including travel and hotels
  • Answer calls and greet visitors and direct both to the right people
  • Find the best way to keep departmental records
  • Screen and prioritize communications from external and internal sources
  • Organize and maintain administrative processes that follow appropriate decision making protocols
  • Develop and maintain a system that keeps you alert to upcoming deadlines on incoming requests or events
  • Handle confidential matters discretely and efficiently
53

Executive Administrator Resume Examples & Samples

  • Team player with the ability to handle multiple tasks and assist team members in an often times fast-paced environment with a positive, productive attitude
  • HS diploma or GED required, Bachelor’s degree preferred
  • Active SECRET clearance required
  • Ability to exhibit professionalism and discretion in performing a variety of duties and interacting with various levels of staff across locations
  • Excellent organizational skills including the ability to multi-task and juggle multiple requests for meeting appointments
  • Excellent oral communication skills
  • Ability to write clearly and communicate via email using correct grammar and spelling
  • Experience with AT&L Correspondence and Task Management System (CATMS) or similar task tracking/workflow systems
54

Executive Administrator Resume Examples & Samples

  • Answer complex inquiries which require thorough knowledge of departmental policies and procedures
  • Type confidential materials in the form of memoranda, correspondence, and letters from drafts
  • Review drafts and finished documents for grammatical usage
  • May take and transcribe dictation
  • Compose letters and agenda
  • Conduct research and data analysis for special and on-going projects
  • Prepares /summarizes information from raw data using spreadsheets or other software. Requires the ability to create mathematical computations in spreadsheets and convert to presentation level materials
  • Develop and maintain filing system. Maintain manager's calendar, coordinate and arrange large and/or recurring meetings, luncheons, conferences and seminars
  • May prepare materials necessary for meetings, etc
  • Respond to inquiries received internally and externally by mail, which may involve communicating with high level management both verbally and in written form
  • Perform administrative functions such as ordering department supplies, coordinating equipment repair, making department staff travel arrangements, etc
  • Process and coordinate department accounts payables and expense vouchers
  • High school diploma or G.E.D
  • 6 to 10 years of technical experience
  • Advanced personal computer skills with proficiency in word processing, spreadsheet, database, and graphic software packages
55

Executive Administrator Resume Examples & Samples

  • Managing the PI and EDRAs’ high-volume and complex meeting and travel schedule
  • Coordinates all travel arrangements and manages processing of all expense forms and reconciliation of accounts related to travel,
  • Coordinates internal meetings with the GTP Executive leadership team
  • Acts as a liaison with various external and internal constituencies on behalf of the PI and EDRA keeping them apprised of issues and action items on his agenda
  • Communicates and coordinates regularly with the GTP Finance Division regarding expenses, new hires (Postdocs, grad students, etc), as well as any other issues that have the potential to impact the department’s finances
  • Prepare/format written correspondence on behalf of the PI & EDRA, ensuring that all correspondence and other written materials and presentations are accurate and prepared in a timely manner
  • Manages data records, files, and oversees the management of the Director’s office in support of the Program’s overall research mission using initiative and sound judgment
  • Plays a primary role in the management/oversight of assigned projects for the evolution and advancement of administrative infrastructure for the GTP
56

Executive Administrator Resume Examples & Samples

  • You will also copy, type, fax, file, and update business contacts, order and maintain office supplies and equipment, and provide backup support to the IT department's administrative assistant
  • Provide ad hoc support to other IT leaders as needed
  • Perform other duties and work on special projects as assigned
  • Prepare presentations, reports, and documentation for executive meetings
  • Schedule and organize departmental activities and communications
  • Document meeting notes, tracking them and following up as necessary
  • Communicate with global suppliers, vendors, customers, and clients
57

Executive Administrator Resume Examples & Samples

  • Works closely and effectively with the Chief of Staff ensuring the Senior Vice President is well informed of upcoming commitments and responsibilities and assisting in the administrative preparation of meetings appropriately
  • Manage an extremely active calendar of appointments, de-conflict schedule as appropriate and serve as a "gatekeeper” for direct access to the executive’s time and office
  • Manages a variety of special projects for the Senior Vice President (SVP)
  • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting and/or conveying communications and other tasks that facilitate the SVP's ability to effectively lead the organization
  • Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the SVP's updated
  • Administer a broad variety of administrative tasks for Business Unit General Manager and staff , including taking minutes at key meetings, completing expense reports and purchase requisitions; preparation of correspondence that is sometimes confidential; developing meeting agendas and tracking action items. , organizes, prepares and reviews executive reports and presentations, arrange complex travel plans, itineraries, and agendas
58

Executive Administrator Resume Examples & Samples

  • Experience in an executive administrative capacity
  • Experience learning enterprise software tools including Oracle
  • Computer skills including Microsoft Office
59

Executive Administrator to Coo Resume Examples & Samples

  • Manages several calendars within the U.S. operations office
  • Works closely and effectively with the COO to keep him/her well informed of upcoming
  • Arranging complex and detailed travel plans, itineraries, agendas, and compiling documents for travel-related meetings
  • Expert level written and verbal communication skills
  • Strong work tenure: seven to ten years of experience supporting C-Level Executives
  • Experience and interest in internal and external communications
  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), SharePoint and Adobe Acrobat
60

Senior Executive Administrator Resume Examples & Samples

  • Manages the workflow of multiple critical issues within a continuously adapting schedule for the assigned SE, cognitive of the criticality, sensitivity, and confidentiality of the issues both internally and externally within the client, other Intelligence Community organizations, and other Federal Organizations
  • Performs a comprehensive range of direct executive office support for a designated Senior Executive
  • Monitors and coordinates systemic impacts of e-mail for action items and gleans items from staff meetings and weekly reports that require action; creates a system to generate reminders of completion deadlines
  • Drafts and prepares non-routine letters, memos, documents, and various reports requiring comprehensive knowledge of methods, policies, regulations, procedures, and organization for the SE’s signature
  • Answers phones; places, screens, and refers calls to appropriate resources; takes messages and follows-up accordingly to ensure adequate resolution of issues and concerns
  • Researches and prepares background information and/or talking points papers, as needed on the meeting attendees and/or topics of interest for the meeting
  • Receives, sorts, and screens incoming mail; categorizes and prioritizes response needed. Uses initiative to prepare responses for signature and to assemble background information from a variety of sources
  • Develops and maintains accurate records and files management systems
  • Makes appointments, travel arrangements, and itineraries; assembles or ensures that packets of information or briefing materials are prepared. Accurately prepares expense statements. Assists and informs SE of problems that arise during absences
  • Maintains an efficient office environment; may include assisting in the ordering of supplies, arranging for the repair of office equipment, initiating the installation of new software, or participating in the planning and implementation of office renovation projects. May assist in preparation of the office budget related to these items
61

Executive Administrator Resume Examples & Samples

  • Attend and participate in weekly senior leader staff and planning meetings
  • The creation , planning, and execution of site-wide employee engagement programs
  • Proficient with MS office suite, with experience in calendar management
  • Experience leading cross-functional projects and managing company-wide programs
  • Proven, successful track record of navigating through ambiguous situations
  • Proven, successful track record of influencing across the organization and leading others cross-functionally to deliver on projects and goals
  • Experience identifying and resolving issues independently, will take initiative even under unfamiliar or ambiguous circumstances
62

Executive Administrator Resume Examples & Samples

  • Provide day-to-day administrative support for the VP & Chief Counsel – North America, and two other Director-level attorneys, including the preparation of documents (often requiring multiple revisions) and routing said documents, answering phones, preparing presentations, letters, travel, meeting planning, and expense reports
  • Review and analyze communication and highlight deliverables and deadlines for VP & Chief Counsel. This includes reaching out to the appropriate individuals and facilitating responses to ensure the VP & Chief Counsel meetings the deliverables and is prepared for all meetings
  • Manages the calendar and travel, including actively participating in the decisions affecting the VP’s calendar and/or department’s schedules/priorities
  • Assists in Outside Counsel Management of budgets and staffing plans; assists paralegals in facilitating the litigation settlement processes
  • Manages and maintains the electronic filing system for attorney s/he supports, handles records management, and other document database management tools
  • Ability to exercise independent decision-making, convey an accommodating attitude toward the other team members, foster a team-player environment, accept feedback and direction from all team members, work well under pressure and tight deadlines
  • Must be able to juggle a number of competing tasks and work well under pressure and a sometimes stressful environment. Must be able to identify department and company priorities and anticipate the VP & Chief Counsel’s needs in adjusting priorities and scheduling to meet such priorities
  • Understand the manager’s role and department in projects and/or initiatives to make connections in influencing others in competing responsibilities, including managing calendars and deadlines
  • Interacts with all levels of management, often dealing with confidential information. Daily contact and communication with the CLA Department’s leadership and other executives, requiring the exercise of well-developed problem-solving, attention to detail, discretion, interpretive skills and persuasive ability
  • Participate in department initiatives and projects, as required
  • Associates degree or equivalent work experience
  • Minimum five years’ legal administrative or equivalent experience, including extensive experience in calendar management; large law firm or corporate legal environment experience strongly preferred
  • Experience working effectively in a matrixed organization
  • Ability to interact with all levels within and outside of the company
  • Experience handling large, multiple projects and data simultaneously
  • Ability to adapt in an extremely fast-paced, sometimes stressful, and time-sensitive environment
  • Ability to work within a team and independently
  • Ability to identify issues
  • Technologically savvy
  • Proficient in Word, PowerPoint, Excel and Outlook
63

Executive Administrator Resume Examples & Samples

  • Duties are substantial in scope and require a vast knowledge and understanding of business operations
  • Manages and maintains the content on the division and department Sharepoint collaboration portals
  • Communicates effectively with a wide variety of technical and non technical audiences
  • Anticipates administrative needs of department to ensure smooth day-to-day operations
  • Manages complex business calendars and schedules, sometimes for various individuals
  • May transcribe dictation into finished format to include letters, memoranda, interoffice communications, highly confidential reports, and other corporate correspondence
  • Acts as liaison with other departments and outside agencies
  • Coordinates the onboarding of new employees
  • Initiates process improvements related to administrative responsibilities
  • Creates a wide variety of often complex documents, such as reports, spreadsheets, and presentations that require expert knowledge of several software programs. Often composes first drafts of documents
  • Maintains databases of complex and confidential departmental information
  • Responds to requests, distributes correspondence, circulates information, etc., to other staff as needed, including senior staff
  • Makes extensive travel arrangements; processes travel expense report forms and check requests
  • Researches, prices and purchases office supplies
  • Responsible for managing small internal projects or segments of larger projects or segments of larger projects or functions as an individual contributor for the purpose of improving organizational performance and efficiency within the division and across the enterprise
  • Create and maintain an organized division-wide repository for documents, reports and other data to ensure availability and currency of the information
  • Attends designated conferences, meetings, and transcribes minutes; may serve as department representative at designated meetings
  • Manages logistics for meeting, conferences, training, and group events and provides event management support
  • Able to prioritize, plan and organize numerous tasks/projects at once
  • Trains less experience executive support personnel
  • Executive Administrator may be required to fill in for other Executive Administrators as needed
64

Executive Administrator Resume Examples & Samples

  • Experience managing calendars, coordinating internal & external meetings, domestic and international travel, expenses and general administrative functions; phone screening, catering, assisting guests, creating/executing purchase requisitions for the executive
  • Successfully coordinate meetings and events
  • Answer and manage incoming calls and requests
  • Minimum BA, BS degree
  • 5+ years of business experience and C-level executive administrative experience support
  • Proficient with MS Office, Word, PowerPoint, Excel, and Outlook
  • Ability to work well and collaborate with a diverse range of people, levels and job functions
  • High attention to detail while working under pressure
  • Strong communication skills and ability to work effectively with all levels of management and other colleagues
65

Executive Administrator Resume Examples & Samples

  • A Bachelors Degree (or equivalent) and 3+ years of administrative experience required, preferably in a global, public company
  • Must have experience in supporting a senior management in a fast-paced and demanding work environment
  • Experience with committee support (agendas, minutes, etc) and/or Regulatory Examinations are highly desirable
  • Exercise excellent judgment in setting priorities and interacting with internal and external contacts. Ability to anticipate the needs of the executive and team
  • Fully proficient on all Microsoft products including Powerpoint, Excel, Word and Outlook
66

Executive Administrator Resume Examples & Samples

  • Manage bi-annual All Staff meetings and solution working group meetings including logistics, agenda/materials, on-site support and event management
  • Travel on occasion to manage offsite leadership and client meetings
  • Handle purchasing card management, monthly budget tracking (including POs, invoices and accruals) and updating and interfacing with accounting as needed
  • Associates degree or equivalent; Bachelors highly preferred; typically requires experience supporting a senior leader preferably in a global, public company however, experience may be a less important factor relative to a candidate's demonstrable skills and behaviors
  • The ability to learn new software applications and administrative tools and gain proficiency quickly
67

Executive Administrator Resume Examples & Samples

  • Greeting/ Checking visitors, vendors, and employees
  • Creating visitor and employee badges
  • Have the ability to tactfully deter unwanted guests
  • Answering incoming calls and gives clear concise information to callers
  • Has knowledge of commonly-used concepts, practices, and procedures within a particular field
  • May Assist Executive Assistants with various tasks
  • Travel arrangements - Assisting Executive Assistants
  • Itinerary documentation – Assisting Executive Assistants
  • Calendar Management – Assisting Executive Assistants
  • Meeting arrangements
  • Coordinates and communicates with building receptionist/ lobby with public transportation arrangements
68

Executive Administrator Resume Examples & Samples

  • Maintain senior management calendars, schedule appointments and conference calls
  • Prepare itineraries, make travel arrangements, manage changes and adjustments with calendars
  • Support special projects and reporting as requested
  • Positively represent Teradata through proper phone etiquette, and efficiently routing and screening messages. Interacting with other administrative contacts at clients, internally and with vendors
  • Effectively prepare and edit presentation materials, using templates, layouts and formatting to create reusable content
  • Assist with preparation of meetings - booking conference rooms, scheduling conference calls, catering, etc
  • Compose and prepare memos, letters, and other correspondence; comprehension and grammar review as needed
  • Handle confidential information with the utmost discretion
  • Intimately know internal office functions such as, but not limited to, use of I-Expense, GetThere Travel, PeopleSoft, HR forms, purchase orders, purchasing card reconciliation, attendance, process payroll updates, technical support, etc
  • Maintain organization charts and email distribution lists
  • Prepare, run and / or format reports, from basic system queries
  • Assist with transitioning new hires into the organization including ordering equipment and help with their orientation and assimilation
  • Process department invoices and check requests through Accounts Payable
  • A contributing member of the Teradata Administrative Team
  • Extensive working knowledge and high proficiency with Microsoft Office Suite of products: PowerPoint, Excel, Word, and Outlook
  • Excellent written, verbal and interpersonal communication skills; strong editing and grammar skills. Proven ability to communicate clearly and concisely
  • Ability to multi-task and provide cross organizational support
  • Excellent attention to detail, strong planning abilities, ability to lead problem solving, and work independently
  • Positively represent Teradata through proper phone etiquette, and efficiently routing and screening messages
  • Excellent organizational skills, including the flexibility and ability to work efficiently and concurrently with multiple organizations and managers
  • Demonstrated ability to perform research, gather data, and basic data analysis
  • Ability to type
  • Ability to look at a computer monitor for extended periods of time
  • Ability to sit for at least 8 hours/mostly sedentary work
  • Ability to push/pull/drag up to 25 lbs
  • Occasional reaching, stooping, bending, kneeling, crouching
  • Ability to see clearly at 20 inches or less
  • Our total compensation approach includes a competitive base salary, 401(k), strong work/family programs, with medical, dental and disability coverage
69

Executive Administrator Resume Examples & Samples

  • Plans, coordinates and ensures schedule is followed and respected
  • Works closely and effectively with the COO to keep him/her well informed of upcoming commitments and RESPONSIBILITIES, following up appropriately
  • Managing expenses, inclusive of following accurate company procedures for record keeping, filing and expense reports
  • Tracks and monitors action items inclusive of following up as needed
  • Plan events and amenities, assisting all attendees with travel arrangements, as needed
  • Very strong interpersonal skills and the ability to build relationships
  • Proven ability to handle confidential information with discretion, be adaptable to various
  • Competing demands, and demonstrates the highest level of customer/client service and response
70

Executive Administrator Resume Examples & Samples

  • 6+ years of experience supporting a very high level executive for rigorous sectors such as investment banking, private equity or VC companies
  • Strong command of English language and grammar
  • Strong verbal and written communication skills, and ability to communication effectively with all levels
  • Flexibility and a professional/approachable appearance and helpful demeanor - A positive, upbeat personality and excellent interpersonal communication skills
  • Highest moral and ethical character. Experience working with highly confidential information
  • Good judgement, common sense and excellent attention to detail
  • Ability and openness to actively use different internal systems (e.g. Oracle iProcurement, Oracle iExpense) and technology – to complete tasks
  • Ability to “see the big picture”
71

Executive Administrator Resume Examples & Samples

  • Create and maintain internal databases
  • Experience managing calendars, coordinating internal & external meetings, travel, expenses and general administrative functions; phone screening, catering, assisting guests, creating/executing purchase requisitions for the executive
  • Preferred AA or BA/BS degree
  • Experience handling confidential information and
72

Executive Administrator Resume Examples & Samples

  • This position will involve a managing a complex executive calendar that includes scheduling meetings and intensive travel itineraries, video conferences, trainings (offsite and/or internal) and organizational events
  • Maintain a flexible and proactive attitude with an innate ability to anticipate needs and tackle challenges with ease
  • Drafting correspondence and developing/updating documents (Excel spreadsheets, Power point presentations, etc.), managing global distribution lists for the organization, calendaring meetings, and exude professionalism with highly confidential information
  • Coordinating extensive travel itineraries (airline and hotel reservations), processing expense reports and making logistical arrangements for meetings on behalf of executive team
  • Provide back-up assistance to other administrative team members as needed
  • Should be open to potential travel between Visa offices: Palo Alto, Foster City, and San Francisco
  • Take on ad-hoc projects as needed
  • Demonstrated ability to anticipate the needs of the executive and team with strong focus on customer service, team player mentality and an ability to work collaboratively with others
73

Executive Administrator Resume Examples & Samples

  • Proficient computer skills, including Microsoft Office suite
  • Previous client service experience
  • Ability to work overtime and irregular hours when needed
  • Displays exemplary organizational skills, attention to detail and professional communication
74

Executive Administrator Resume Examples & Samples

  • Provides advanced administrative, secretarial and business management support to an executive team
  • Schedules corporate meetings chaired by the executive and staff
  • Coordinates administrative and logistical details associated with the day to day operations of the executive team
  • Prepares various spreadsheet reports, PowerPoint presentations, travel arrangements and itineraries, agendas, expense reports, etc…
  • Personally attends to visitor’s inquiries or actions that do not require the executive’s attention
  • Attends designated conferences and meetings for note taking and action item follow-up purposes
  • May train or supervise other administrative employees
75

Executive Administrator Resume Examples & Samples

  • Provides Senior Administrative support to General Manager and other Senior Executives
  • Handles details of a highly confidential and critical nature
  • Collects, prepares and often manages information for use in discussions/meetings of executive staff, board of directors and outside individuals
  • Demonstrates independent and advanced decision making for complex problems by utilizing critical thinking, analysis and creative problem solving
  • Requires experience in working with senior level executives both internally and externally, as well as experience with customers, vendors, visitors, and other dignitaries of a confidential and non-confidential nature
  • Assignments can be complex and deadlines are often narrow and dynamic
  • Demonstrates thorough knowledge of the group, division and key stakeholder’s contributions to the group/corporation
  • Role requires mentoring and leading the administrative team to ensure corporate processes and procedures are met
  • The individual must be proactive and self-directed with the ability to anticipate trouble spots and identify next steps
  • Strong attention to detail with the ability to prioritize and multi-task
  • Positive energy, enthusiasm and critical thinking are important for success in this role
  • The candidate should have experience working with senior level executives
  • The ideal candidate will have wide-ranging experience in using professional concepts and company objectives to resolve complex issues
  • The candidate will also be expected to work smoothly and professionally with other executive administrators that would enable the ability to facilitate timely results and meet deliverables
  • The ideal candidate should exhibit behavioural traits that indicate: Strong customer and partner orientation, strong oral and written communication skills, sound judgment and decision-making ability in resolving complex problems and the professional ability to manage sensitive/confidential information
  • Should be self-motivated with the ability to meet deadlines and understands goals and demands on the team and anticipates/initiates action
  • Approx. 8 years relevant experience
  • Ability to manage calendars, perform complex domestic and international travel and meeting coordination
  • Demonstrated excellence in event planning and expertise in internal online tools such as travel & expense tools, video collaboration and purchasing and be proficient in Windows office products such as Word, Lync, PowerPoint, Excel and SharePoint and SharePoint
76

Executive Administrator Resume Examples & Samples

  • Provide confidential and comprehensive administrative/secretarial support, covering highly sensitive work
  • Manage calendars on behalf of senior managers, keeping a close eye on what needs to be actioned, depending on priorities of managers
  • Assist managers with their Expense & Time management where required
  • Day-to-day budget management (raising PO’s, tracking of invoices reporting and ad hoc requests)
  • Arrange Conferences / team meetings, ownership from start to finish and keeping a close eye on cost ensuring budgets are adhered to
  • Assisting managers with Records management archiving where necessary
  • Plan workload to anticipate and balance priorities thus optimizing output and contributing to the smooth running of activities
  • Continuously seek opportunities to understand & anticipate team needs to provide high quality support
  • Maximize own impact on others (i.e. peers, internal & external) to build effective working relationships and get things done
  • Maintain strong working relationships with all functions / key stakeholders, including external suppliers. – e.g. events companies, facilitators
  • Focus on continuous improvement of administrative responsibilities, improving the effectiveness and efficiency of current systems and processes in accordance with best practice
77

Temporary Executive Administrator Resume Examples & Samples

  • Composes and prepares correspondence (memos, emails, etc.), reports, analytics and other complex documents and forms utilizing MS Office Suite, including PowerPoint, Excel, and Word
  • Manages the Sr. Director HR’s calendar, schedule and appointments, including travel plans and itineraries, schedule change, etc
  • Organizes and completes HR related projects, agendas, meetings (including minutes) as assigned, including prioritization, organization, ownership and deadlines. May lead certain projects where needed/applicable
  • Planning, coordinating, communicating and facilitating various HR related events as required – including facilities, catering, disseminating information or invitations, coordinating calendars, coordinating speakers and controlling budgets where appropriate
  • Creates and maintains database and spreadsheet files as required on shared drives, MS SharePoint and other document storage areas
  • Processes invoices and other expense requested items
  • Maintains HR related office supplies/needs
  • Other HR related ad-hoc requests/responsibilities as requested
  • Bachelors’ Degree in Accounting/Finance/Business administration preferred
  • 3 to 6 years professional experience in a financial/projects/admin support role for multiple leaders at the Director or above level
  • Experience preparing complex reports and supporting analytics
  • Strong current Microsoft Office experience, including Outlook, Word, Excel and PowerPoint. Microsoft SharePoint experience preferred
  • Technology saavy (including accuracy and agile/quick learner) with ERP or other proprietary technology databases. Experience with SAP and Successfactors a plus
  • Proven interpersonal and communication skills with a customer service focus
  • Strong attention to detail and accuracy in task completion
  • Interest in working with and/or managing projects, including, time management and organizational skills, with demonstrated ownership and action with tasks and deadlines
  • Ability to work independently and anticipate needs and questions to complete assigned projects and HR needs
  • Committed to managing and maintaining confidentiality with HR data and company guidelines
78

Executive Administrator Resume Examples & Samples

  • The provision of a high level, professional and confidential personal administrator and executive support service to the Section Head
  • The provision of an executive support service to the Section’s Deputy Heads in their role as champions for the enhancement of the School’s Learning and Teaching and Research, Innovation and Engagement agendas
  • Supporting the School Office and Section Head to ensure the professional management of the School’s planned calendar of business and its exciting enhancement agenda
  • The provision of high-level administration to Section members in support of their individual research, engagement, innovation, scholarship and learning & teaching duties
  • To act as the first professional point of contact for the Section Head, interpreting and prioritising requests received. The role holder will provide advice and guidance as appropriate and will re-direct queries and relevant requests through to the Section Head if required
  • To maintain and manage the Section Head’s diary and travel arrangements, where required, arranging appointments for internal and external contacts while ensuring appropriate protected time is maintained in the Section Head’s schedule
  • To prepare correspondence for the Section Head, ensuring that all such correspondence is processed accurately and in an effective and efficient manner and stored appropriately for ready retrieval
  • To compile, analyse and interpret data, carrying out independent background investigations into topics and issues as required by the Section Head, preparing and providing management information reports and documentation to the highest standards
  • To establish and develop administrative systems to ensure the accurate recording of information relevant to the Section
  • To assist the Section Head with the recording of sickness and holiday absence of Section members
  • To have administrative involvement in the recruitment, ‘on-boarding’ and induction of new academic staff members to the Section
  • To be responsible, in conjunction with the Deputy Section Head (Learning and Teaching), for the co-ordination, composition, amendment and distribution the Section’s annual Workload Allocation
  • Extensive relevant work experience in a substantially similar role
  • Demonstrable evidence of excellent interpersonal skills and experience of consultation, liaison and negotiation with multiple stakeholders across a wide range of seniorities and job roles to ensure tasks are delivered as planned
  • Demonstrable evidence of ability to receive, understand, analyse and convey information in a clear, effective and accurate manner, in both oral and written form, including writing briefing papers and update reports
  • A demonstrated commitment to team work
  • Proven ability to make independent decisions, and to use initiative and creativity to make judgements, resolve problems and identify and assess practical options and/or solutions
  • Excellent organisational skills and the ability to effectively manage and prioritise own workload and that of colleagues within specified deadlines
  • Proven ability to develop networks in order to contribute to long term developments
  • Highly IT literate and evidence of using all standard Microsoft Office packages and experience in using records management systems, particularly in the production and analysis of Management Information
  • Commitment to continuous improvement and service delivery enhancement with a demonstrable ability to maintain, develop and enhance office systems to support the operation of agreed processes and procedures, including the maintenance of records
  • Degree or professional level qualification, or equivalent, or significant experience in a similar role
  • Relevant work experience within the Higher Education Sector
  • Experience of servicing meetings and committees and of working within complex committee and/or organisational structures
  • Fluency in Welsh, written and oral
  • To take responsibility for the coordination of all administrative work for the Section, working with other professional service colleagues in the School to ensure the delivery of a professional service
  • To professionally manage Section input to a range of School procedures, liaising with the Head and Deputy Head of Section and other professional service teams as required e.g. in
  • The management of the Section Initiative Fund,
  • Meeting the requirements of the rolling REF,
  • Conducting Asylum and Immigration checks,
  • Administering the University Teacher and PhD Tutor timesheet processes
  • To maintain an oversight of all administrative business in the Section, developing and monitoring the annual administrative workplan of the Section, providing advance warning of key activities
  • To undertake a review of administrative processes and procedures and advise the Deputy School Manager on options for improvement
  • To support the Deputy School Manager in the implementation of new procedures and systems
  • To collaborate with others in order to make recommendations for developments of established processes and procedures
  • To provide effective and professional assistance to Section members with a range of activities in support of their individual research, engagement, innovation, scholarship and learning and teaching duties, including the organisation of meetings, committees and events; the hosting of academic and commercial visitors; preparation and proof-reading of documents; completion of expense forms, booking of travel, purchasing of IT; etc
  • To act as a communication conduit between the School and the Section, including the dissemination of information to Section members and the compilation of information, such as research returns, from Section members for the School
  • To provide administrative support to members of the Section’s Research Groups. In particular, to be the first point of contact with a range of external funders and other organisations, assisting in the organisation of internal seminars and other external events and ensuring the maintenance of the contact databases
  • To convene and service Section Meetings and Away Days preparing agenda and papers, producing and circulating minutes and monitoring actions
  • 4) General
  • To establish working relationships with key contacts and stakeholders, developing appropriate communication links with internal and external stakeholders
  • To undertake continuous professional development, acquiring and refining skills and expertise in new or related areas, and to engage with the annual appraisal process and other performance review activities as appropriate
  • To support the wider activities of the School e.g. servicing School committee meetings and helping at School events e.g. Open Days as required
  • To ensure that an understanding of the importance of confidentiality is applied when undertaking all duties
  • To ensure compliance with legal and regulatory requirements in respect of equality and diversity, data protection, copyright and licensing, security, financial and other University policies, procedures and codes as appropriate
  • To take reasonable care for the health and safety of yourself and of other persons who may be affected by your acts or omissions at work in accordance with the Health and Safety at Work Act 1974, EC directives and the University’s Safety, Health and Environment Policies and procedures and to cooperate with the University on any legal duties placed on it as the employer
  • To perform other duties occasionally which are not included above, but which will be consistent with the role
79

Executive Administrator to Top Executive Resume Examples & Samples

  • Anticipates and prepares daily schedule of meetings and priorities. Prepares agendas, ensures meetings progress according to schedule and follows up on meeting action items
  • Organizes, prioritizes and summarizes the content of incoming materials, specially gathered information, special requests and meetings
  • Anticipates, prepares and compiles materials for conferences and meetings on own initiative
  • Initiates, establishes and communicates department meetings on behalf senior executives and others as designated. Anticipates, drafts, reviews, and sends correspondence, as needed
  • Establishes, maintains, and monitors a variety of records and statistical data regarding the administrative services provided. Creates, maintains, updates and reconciles spreadsheets to support reporting and analysis for executive leadership
  • Organizes, prepares, and reviews reports. Participates in preparing workload and productivity reports, evaluating areas for process improvements, and determining root causes for problems and processing errors by gathering and compiling data; entering data into database programs; evaluating it for patterns or trends; and, generating various management reports
  • Assists team members with software, hardware, and automation problems, as requested
  • Uses various software packages, such as word processing, spreadsheets, databases, desktop publishing, to produce, store and retrieve a variety of information and presentations
  • The candidate must have, at minimum, 5-7 years of direct relevant experience supporting executive-level managers
  • Government PEO or large-scale acquisition program office administrative support experience is a plus
  • Bachelor’s Degree in related field such as Business Administration, Economics, Information Technology and/or related Engineering Discipline, Financial Management, Management
  • A current Customs and Border Protection or Department of Homeland Security Background Investigation is strongly desired
  • This position requires strong proficiency in Microsoft Office Suite applications
  • Requires a detail-oriented self-starter experienced in supporting senior Government leaders and other technical/business professionals
  • Superior customer interface at senior levels of management with excellent oral and written communication skills are critical
80

Executive Administrator Resume Examples & Samples

  • Provide confidential and comprehensive administrative support, covering highly sensitive work
  • Complex diary management
  • Organise all team travel (flights/hotels/itineraries/visas)
  • Manage all new joiner IT and Facilities requirements
  • Manage all IT Service Requests when required
  • Set up Skype/Telepresence and face to face meetings for all team members
  • Coordinate records management for the team, maintaining records and filing systems (paper and electronic) ensuring compliance with the Company Records Management Policy
  • Responsible for creating/receipting and reconciling all purchases via SRM including liaising with the vendor
  • Responsible for processing and submitting expense claims for team members in a timely manner
  • Plan workload to anticipate and balance priorities and thus optimising output and contributing to the smooth running of activities
  • Maintain strong working relationships with all functions
81

Executive Administrator Resume Examples & Samples

  • Manage executive’s calendar including meeting set-up, travel arrangements (both international and domestic), preparing meeting agendas, determining and shifting priorities, resolving scheduling conflicts, etc
  • Act as intermediary for questions and issues before presenting to executive; resolving independently where possible
  • Design, format and update presentations and non-routine correspondence
  • May supervise, mentor and/or direct work of other Administrative Assistants, temporary employees and interns
  • Plan and coordinate department wide meetings and special events including catering, technical equipment set up, awards and recognition, etc
  • Prepare and process purchase orders, invoices, check requests, expense reports, etc
  • Prepare and distribute correspondence including memos, organizational charts, phone rosters, contracts, forms, etc
  • Prepare, update and maintain spreadsheets, databases and reports
  • Coordinate budget preparation, monitoring, analyzing and reporting
  • Perform administrative tasks including phone coverage, ordering office supplies, distributing mail, etc
  • Coordinate and assist with hiring process including scheduling interviews, new hire paperwork, offer letters, etc
  • Provide support to the senior leadership team as needed
82

Executive Administrator Resume Examples & Samples

  • Ownership of executive calendars, schedule appointments including workshops, expense report ownership, documentation in support of MOS standard work, manage calendar interaction with others, and own travel details
  • Position requires a high degree of accuracy, discretion, confidentiality, diplomacy, excellent telephone etiquette, excellent communication, organizational and planning skills
  • High level of customer focus with ability to deal effectively with internal and external customers
  • Assertive, self-motivated, organized, resourceful, team oriented, results oriented and able to handle change and conflict
83

Executive Administrator Resume Examples & Samples

  • Works closely and effectively with the Chief of Staff to ensure the Executive Level Team members are well informed of upcoming commitments and responsibilities and assisting in the administrative preparation of meetings appropriately
  • Manages multiple extremely active calendars, schedule appointments, de-conflict schedules as appropriate and serve as a "gatekeeper” for direct access to the executive
  • Manages a variety of special projects for the Executive Level Team
  • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting and/or conveying communications and other tasks that facilitates the Executive Level Team the ability to effectively lead the organization
  • Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the Executive Level Team updated
  • Administers a broad variety of administrative tasks for the Executive Level Team to include, taking minutes at key meetings, completing expense reports and purchase requisitions; preparation of correspondence that is sometimes confidential; developing meeting agendas and tracking action items; organizes, prepares and reviews executive reports and presentations; arrange complex travel plans, itineraries, and agendas
84

Executive Administrator Resume Examples & Samples

  • Thorough understanding of the accounts payable process. Tasks include: creating Purchase Orders, submitting & tracking invoices and following up on payment status. Must establish a strong relationship with our internal accounting department. Coupa software knowledge a plus
  • Manage and maintain executive’s schedule and appointments. Administer complex and heavy calendaring, ensuring all appointments are scheduled accordingly and reserved in a timely manner. Schedule and update weekly staff meetings, 1:1s, customer meetings and other internal and external meetings accordingly and as requested. Familiarity with WebEx a plus
  • Heavily assist Corporate Events team with various programs including Trade Shows, User Conferences, and evening on-site functions. 10% travel and the ability to work off hours required
  • Proactively performs walk-throughs of the corporate marketing areas: submits all facility requests, ensures all common areas are organized, preps office/cubicles for new hires and maintains all equipment in working order
  • Applies extensive knowledge of the job skills, company policies and procedures to complete complex, specialized assignments/tasks in creative and effective ways
  • Works on assignments that are complex in nature and require considerable judgment, initiative, and technical/specialized knowledge to resolve problems and/or develop recommended solutions
  • Work is completed with minimal supervision and assignments may be completed without established procedures
  • May work on special projects at the direction of the direct supervisor
85

Executive Administrator, GI Resume Examples & Samples

  • Provide high level administrative support to directors and senior managers including timely, courteous response to all requests and inquiries. Maintain appropriate levels of confidentiality including staff personnel/salary issues, process items requiring approval, route documents for distribution, compose correspondence, manage confidential filing and faxing; process incoming mail, correspondence and email as requested for priority and distribution or follow-up
  • Facilitate contact between directors and senior managers with other individuals. Act as liaison with internal departments and parties outside of Promega to coordinate internal, external and Customer Experience (CuE) meetings, and any other customer related issues
  • Manage director’s Outlook calendar by ensuring priority meetings are scheduled and attended; look for opportunities to make the most efficient use of time and accept or decline meetings as appropriate. Provide the necessary documentation and support materials for all parties attending meetings
  • Compose, edit, compile and distribute agreements, reports and documents. Attend meetings, provide input, document notes and action items, and summarize, prioritize and distribute that information as requested. Provide support for team meetings and trainings
  • Provide information for and assist with setting up and running conference calls, LifeSize video calls and team webinars as needed
  • Provide Support for Tech Tours including assembly and shipment of folders and materials pre-event. Responsible for post-event follow-up including
  • Coordinate travel for director and any team member as requested, including but not limited to make all necessary arrangements for flights, hotels, meetings or registrations, including CuE visitors to Promega. Submit Travel Approval forms on behalf of director
  • Input all travel expenses for director and senior managers; review and approve direct reports expense reports; track all departmental expenses in BOBJ and work with director and senior managers as needed to manage expense against forecast; work with director and senior managers on annual expense forecasting
  • Understand and comply with ethical, legal, and regulatory requirements applicable to our business
  • Occasional travel to support team and/or customer events. Less than 10%
  • Associate degree in an administrative field or equivalent
  • Minimum 7-10 years' experience in an office environment, with at least 2 years supporting senior level staff
  • Excellent organizational skills to effectively prioritize duties and responsibilities
  • Solid verbal, written, and grammatical skills including telephone etiquette. Strong attention to detail
  • Demonstrated tact and independence in handling internal and external contacts
  • Excellent computer skills including electronic mail, calendar, word processing, spreadsheet, databases and network environment
  • Ability to work independently as well as in a group setting
  • Ability to make decisions, as well as exercise judgment and discretion in daily and administrative tasks
  • Proven ability to multi-task, work in a fast-paced, dynamic environment, can embrace change, and handle stress/pressures of the job in a tactful, professional manner
  • Previous experience with MS Outlook, Excel, Word, PowerPoint and SharePoint
  • Previous experience working in a corporate setting in a high-tech, global environment
  • Knowledge of scientific and business terminology
  • Ability to move boxes or items weighing up to 30 lbs
86

Senior Executive Administrator Fairfax Ptoc Resume Examples & Samples

  • Serves as the primary liaison between the designated Senior Executive (SE) and other Senior Executive managers, other managers, and staff
  • Maintains an awareness of internal structural levels and hierarchy within the organization by being cognizant of internal and external Senior Executive interrelationships, styles, and methods of operations
  • Maintains a schedule of appointments that involves determining the importance of the issues for each meeting and following protocol procedures for contacting principals
  • Assists and relieves the assigned SE of a variety of complex executive office support functions involving contact and exposure to highly critical, sensitive, and confidential information
  • Prepares for visitors by initiating or passing any needed security clearances and escorts visitors as needed
  • Disseminates the executive’s schedule to appropriate staff and acts as liaison between the Senior Executive and others
  • Summarizes lengthy correspondence, highlighting key issues, topics or sentences; follows up to ensure proper and timely action taken as needed
87

Executive Administrator Resume Examples & Samples

  • Where necessary assisting managers with personal matters to relieve pressure in particular those employees who are in the UK on International Assignment status
  • Maintain / gate keep calendars for managers and organise meetings
  • Arrange induction programmes and all essential ‘first day start’ items for new members of staff and end market visitors
  • Develop engaging and dynamic presentations with minimal guidance
  • Prepare professional and appropriate copies of confidential pre reads for all market visits / Team meetings as required – distribute accordingly Arrange Conferences / Leadership Team meetings for Reg HoF / Reg Director, ownership from start to finish and keeping a close eye on cost ensuring budgets are adhered to
  • Plan workload to anticipate and balance priorities thus optimising output and contributing to the smooth running of activities
88

Executive Administrator Resume Examples & Samples

  • Requires in-depth knowledge of company operations, policies, and procedures
  • Manages hectic and complex calendars - coordinating internal and external meetings in multiple time zones
  • Communicates routinely to direct reports to ensure transparency and communication within the team
  • Builds cross-functional relationships with management and assistants in other departments
  • Organizes onsite/offsite events
  • Prepares expense reports and purchase requisitions
  • Coordinates both domestic and international travel arrangements
  • Works on problems of diverse scope where analysis of data is required
89

Senior Executive Administrator Assistante ITS Resume Examples & Samples

  • 25% Manage complex calendar for Executive Vice President and other senior leadership . Coordinate international travel and process expense reports Organize and maintain logistics of complex international business travel, incorporating visa processing for US and foreign nationals, and expense reporting
  • 25% Plans and executes complex global meetings for Global ITS leadership team, Quarterly Region Business Reviews, and Talent Reviews This includes balance amongst other key business meetings such as Board of Directors Meetings, Mondelēz International Leadership Team (MLT), Mondelēz International Leadership Council (MLC), Analyst Meetings, etc. Responsibilities include securing meeting rooms, developing invitations and communications with attendees, coordinating written materials, and other related tasks. Schedule and manage on-site, off-site and virtual meetings across international time zones, using the latest technology. Including, but not limited to, team meetings, business partner events, virtual town halls with over 800 participants
  • 25% Complete non-routine, complex projects, assignments which may include creating spreadsheets, databases or other confidential documents. Independently identifies and initiates process improvement areas across department, site or function with limited direction Interaction involves regular communication requiring interpretation, persuasion and discretionary skills. Requires daily contact with all levels of management, often dealing with confidential information
  • 25% Provide administrative, clerical, and technical support to the ITS Department. Assist with printing, filing, supply orders, business card orders, and inventory maintenance, distribution of mail, composing of memos, researching and helping to create presentations, formatting and editing documents, and all other duties as requested
  • 5 or more years of experience in an Executive Administrative Assistant or Coordinator capacity
  • 5 or more years of experience with Microsoft Office Applications ( Excel, Word, PowerPoint)
  • Demonstrated Ability to interact with all levels within and outside of the company
  • Demonstrated ability to maintain confidentiality
  • Experience handling multiple projects simultaneously
  • Strong problem solving skills with the ability to identify issues
  • Commitment to detail within a fast-paced environment
90

Executive Administrator Resume Examples & Samples

  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
  • Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
  • Represents the executive by attending meetings in the executive's absence; speaking for the executive
  • Maintains customer confidence and protects operations by keeping information confidential
  • Completes projects by assigning work to clerical staff; following up on results
  • 10+ years as an executive administrator
  • 5+ years experience serving government clients
  • DOE/DOD experience preferred
  • High proficiency in Microsoft Office products
91

Executive Administrator Resume Examples & Samples

  • A positive attitude to dealing with people including staff, clients and suppliers at all levels
  • Ability to effectively communicate by telephone, face to face, email and written, and the ability to work within a team
  • An excellent telephone manner and strong interpersonal skills
  • Knowledge and ability to use proficiently standard office computer software, including word-processing, databases and spreadsheets
  • Ability to use email and Internet applications
  • Well-developed organization and time management skills, and the ability to work on own initiative, accurately to tight deadlines, and to prioritize between conflicting demands
  • Ability to work independently, including maintaining filing systems, databases and straightforward diary management
  • Ability to engender and maintain trust and confidentiality in the provision of administration support
92

Executive Administrator, Senior Resume Examples & Samples

  • Under minimal supervision, provide onsite administrative support and coordination to a complex multifaceted office. Execute the administrative and clerical functions of assigned projects or tasks
  • Provide administrative and business management support to senior leaders while demonstrating excellent business communication skills and utmost professionalism at all times
  • Communicate and coordinate schedules, meetings, deliverables, and staff packages with the support staffs for DoD and IC senior executives
  • Coordinate and complete administrative security activities to include Visit Access Requests, Program Access Requests, requests for new employee in-processing (badges, network accounts, etc.), classified document accountability and control, etc
  • Coordinate external visitors’ access to DoD office spaces and escort visitors to and from the visitor center as necessary (sometimes on a daily basis)
  • Coordinate office staff access to various federal government facilities in the NCR and CONUS, including logistics and security clearance passing
  • Provide support to office leadership to include calendar management, travel arrangements, expense reports, telephone messages, etc
  • Perform as the office’s correspondence point of contact for external taskings from stakeholder organizations. This will include facilitating office staff package creation, transmission, tracking, completion, and archiving
  • Establish an organizational system for and maintain office records and files, collect time sheets and other personnel records or paperwork for processing
  • Able to understand the day-to-day operational needs of customers, identify moderately complex business processes, and propose solutions that meet user needs
  • Support office staff in coordinating meeting logistics, including but not limited to meeting spaces, audio-visual presentation capability, VTC and conference call arrangements
  • Order and maintain necessary office supplies for staff of approximately seven personnel
  • Executive Administration Experience (minimum 5-7 years)
  • Excellent communications and writing skills
  • Familiarity with DoD, to include the organization, and structure of the Military Departments, the Unified Commands, the Joint Staff, the Combat Support Agencies, and the Defense Agencies. Additionally, familiar with the Intelligence Community, its members, and organization
  • Familiarity with U.S. Government agency wide staffing and tracking systems
  • Familiarity with administrative personnel, physical, and information security policies and RESPONSIBILITIES as outlined in specific directives and instructions for DoD classified programs
93

Executive Administrator to the CEO Resume Examples & Samples

  • Bachelor’s degree required (majors in Psychology, Finance or Communications preferred) Minimum 8 years’ experience supporting at an executive level, preferably supporting the CEO
  • Has some knowledge of P&Ls and strategic planning process
  • Team player with a customer service attitude and a track record of initiative in taking on additional responsibilities with a strong commitment and demonstrated ability to improve processes
  • Exceptional verbal and written communication skills exhibiting discretion, professionalism and confidentiality is crucial. They will be primarily responsible for executive presentation coordination
  • Proven organization and problem solving skills with a high attention to detail
  • Manage multiple tasks in a fast-paced and rapidly changing environment
  • Flexibility with hours and a strong work ethic
  • Self-starter who is highly motivated with the ability to work independently and as part of a team
  • Demonstrated expertise in Advanced PPT, Prezi, Excel, Visio, video editing/embedding, Word, Outlook
  • Experience working with executives and handling sensitive/ confidential information
  • Bachelor’s degree required (examples of majors: Business, Finance or Communications). Extensive admin support, and minimum 5 years’ experience supporting at an executive level. Prior experience supporting the C-Suite is required; Prior experience supporting CEO preferred
94

Executive Administrator Resume Examples & Samples

  • Own executive's calendar by planning and scheduling meetings, conferences, teleconferences, and travel
  • Organize and prioritize incoming calendar requests to aid in planning schedules
  • Answer phone and review voicemail. Takes message or field/answer all routine and non-routine questions
  • Drives and manages staff meetings (distribute agenda, capture meeting decisions, actions, notes)
  • Prepares standard charts, communications, reports and presentations by collecting and analyzing information
  • Owns key administrative tasks such as: expense report reconciliation/submissions, system data entry for new hires, etc
  • Excellent organizational skills and ability to handle stress
  • Good communication skills; pleasant and professional phone demeanor
  • Positive “can do” attitude
  • 5-7 years administrative experience
  • Strong understanding of the need for discretion and the confidential handling of company information
  • Excellent knowledge of software including Outlook, Excel, Word, and PowerPoint
95

Executive Administrator Resume Examples & Samples

  • Provide help line for all guest and staff related concerns
  • Act as frontline contact for all Hotel queries, internal and external
  • Assist Operations Manager in receiving and sending all client material pre- and post-conference; ensure storage is tidy and controlled
  • Monitor out of order rooms and dispatch all reactive maintenance requests
  • Ensure high levels of communication are maintained between all hotel departments
  • Prepare all month- and year-end accruals as well as follow up on all outstanding purchase orders
  • Ensure purchasing and invoicing system is up-to-date by preparing purchase orders for signature, placing all supply orders to vendors/contractors, and consolidating month end purchase ledger IAW unified system of accounts
  • Consolidate weekly departmental payroll within agreed budgets and attend payroll meetings as required
  • Responding to any social media comments such as Trip Advisor in a timely manner
  • Ensure staffing levels cover business demands
  • Comply with hotel security, fire regulations and all health and safety legislation
  • Be environmentally aware
  • Excellent leadership skills
  • Accountable and resilient
  • Committed to delivering high levels of customer service
96

Executive Administrator, Ancillary Services Resume Examples & Samples

  • Experience in Lean Six Sigma as an improvement methodology
  • Leadership experience in an academic medical center environment
  • Strong management experience in healthcare administration with emphasis on management -of ancillary services and regulatory compliance in assigned areas
  • Strong planning, financial and analytical skills to provide effective leadership for assigned areas
  • Clinical License (e.g. CLS, ARRT, RT, Pharm.D etc.) Preferred
  • Fire and Safety Certification. If no card upon hire, one must be obtained within 30 days of hire, and maintained by renewal before expiration date
97

Executive Administrator Resume Examples & Samples

  • Provide every aspect of secretarial & administrative support to VP
  • Extensive travel arrangements (including but not limited to: flight and hotel reservations, travel visa and visa letter preparation, car rental / ground transport arrangement)
  • Meetings Arrangement (Local & Overseas)
  • Teleconference Arrangement
  • CONCUR Expense Claims Submission and tracking
  • Ariba and other internal system/process orders and tasks
  • Preparation / Collation of Presentation and Meeting Materials
  • Calendar Management to VP
  • Shared Admin Duties (including but not limited to: ordering stationery supplies)
  • Managing with Corporate Events, including Town Hall
  • Visitors’ Hospitality
  • Support the onboarding and clearance process for new hires
  • Support ad-hoc tasks as assigned
98

Executive Administrator Resume Examples & Samples

  • Increases the efficiency of the executive through management of both professional and personal matters
  • Builds file structures to enable rapid access to project details for top executives from anywhere in the world using cloud technology or similar tools
  • Manages complex global calendars, key events, travel planning including visa management and communications
  • Screens and responds to incoming calls; assesses the situation and determines best use of a leader’s time and handles request accordingly
  • Manages meeting logistics for events such as board meetings, internal company meetings and conference calls, and external meetings using video, audio and web software for global accessibility
  • Manages travel - book domestic/international air, hotel and car reservations, logistics/venues and creates detailed itineraries
  • Ensures expense reports and purchase orders are completed accurately, within budget limits and approved in the system
  • Acts as liaison between internal employees/executives/customers/analysts and acts as an ambassador for our leader’ dynamic personal brands
  • Maintains the company’s positive image through all forms of internal and external interaction – in writing, on the phone, and in person
  • Manages complex projects, requiring inputs from multiple sources, ensuring the timely completion of work at a very high standard of quality
  • Attributes that will help you in this role
  • Tech savvy with a thirst to advance technical and social media skills
  • Curiosity about the global business environment or personal experience travelling internationally
  • Resiliency, resourcefulness and a drive for excellence and faces challenges with a calm demeanor
  • Solid organizational skills with a laser-focused eye for detail
  • Impeccable written and oral communication skills and a polished personal brand
  • Willingness to work in an open office environment with a casual dress code
  • Ability to work in a fast-paced environment, communicating actively and clearly with executives in the three minutes between one conference call and the next
  • Flexible and able to multitask, switch priorities as needed within a collaborative environment
  • Sees the personal and professional support model as an efficiency tool for the executive and not a ‘traditional’ assistant model
  • Enjoy working on a team where meritocracy is valued and each member acts like an owner – where no task is too small or too big
  • Exposure to global project work or service orientation - in school or professional, or supporting a global executive or as a Project Manager or Analyst in support of a global team
  • Experience in a fast-paced office environment working with senior executives who routinely navigate a packed meeting and travel schedule at lightning speed
  • Developed technical skills across the full Microsoft Office portfolio (Word, PowerPoint, Excel). Other tools such as SAP, SharePoint, Visio, OneNote strongly preferred
  • Utilized smart phones or tablet technology to drive global communication efficiencies for a team
  • Proven support for highly confidential matters
99

Executive Administrator Resume Examples & Samples

  • 2+ years of experience in the DoD, supporting senior leadership
  • 2+ years of experience with providing executive administrative support to senior leaders
  • Experience with Microsoft PowerPoint and Word at an expert level
  • Knowledge of DoD organization and culture
  • Experience with DoD OSD AT&L
100

Executive Administrator Resume Examples & Samples

  • A lot of initiative- You enjoy working on complex assignments with a team or by yourself to get things done
  • You enjoy working with other people- You believe that a high functioning team is critical to success. You enjoy reaching out and building productive working relationships with people across all levels
  • You know how to prioritize and can create your own to-do lists
  • You are comfortable working independently to determine methods and procedures on new assignments but you’re ready to seek clarity when an obstacle is in your way
101

Lead Executive Administrator Resume Examples & Samples

  • Manage obligations of multiple Executives, including but not limited to
  • Scheduling appointments/meetings both internally and externally
  • Handling all related logistics of travel and transportation (domestic and international) for key executives, and ensure that all required travel documents are obtained - all while effectively managing costs
  • Overseeing any and all tasks to help improve time management and efficiency
  • Work with executive team on corporate communications, agenda planning, logistics and execution of action items
  • Plan and execute various local and global meetings and events including board and advisory board meetings
  • Provide detailed information and resources in preparation for meetings
  • Coordinate a large volume of communications including calls, taking messages, and re-directing to the appropriate person
  • Handle any email monitoring/organization as directed by the respective Executive's preference
  • Proactively anticipate any needs that may arise to properly support the executive team
  • Manage and mentor the Executive Assistant(s) on the administrative team
  • Coordinate lunches for Executive Staff as needed/requested
  • Assign and monitor clerical responsibilities and tasks among the administrative team
  • Allocate available resources to enable successful performance of tasks
  • Coordinate office staff activities to ensure maximum efficiency
  • Uphold the highest level of security, integrity and confidentiality of data
  • Endorse the adherence to office policies and procedures set by the administrative staff
  • Review and approve office supply acquisitions made by the office manage and executive assistants
  • Maintain a safe and secure working environment
102

Senior Executive Administrator Resume Examples & Samples

  • Supports executive level management for the Molecular Diagnostics Business Group with a variety of advanced and complex administrative and business support activities including but not limited to scheduling and coordination of onsite/offsite meetings, managing complex schedules, domestic and international travel itineraries, and channeling communication to appropriate parties
  • Represents themselves in a highly polished and professional manner, supporting the Molecular Diagnostics Business Group as a key liaison to other executive leaders both internal and external to Roche by fostering and maintaining effective relationships with high level internal and external stakeholders
  • Exercises considerable discretion, judgment and latitude in handling highly confidential business matters
  • Provides partnering and support in processing of contracts, purchase orders and manages training compliance for the business department
  • Demonstrates critical thinking to predict possible outcomes and seeks counsel to avoid downstream impact
  • Manages budget along with understanding of Financial Data (budgets, spreadsheet, and basic calculations)
  • Leads, manages and oversees the development and/or delivery of administrative services training materials and tools; manages the onboarding and training plans for department administrative assistants
  • Ability to drive process improvement best practice initiatives across the Business group; proactively seeks opportunities to improve organizational effectiveness
  • Excellent verbal communication skills – able to professionally communicate at all levels of the organization
  • Excellent written communication skills – can draft memorandums or emails from direction notes with attention to detail
  • Manages organizational policy deployment and adherence
103

Executive Administrator Resume Examples & Samples

  • Maintain direction of the National Reconnaissance Office (D/NRO’s) Pentagon office/suite and facilitate NRO Senior Leaders seamless access to the Pentagon
  • Prepare correspondence and rad ahead materials, manage meetings schedules / conference calls, and coordinate visit requests
  • Manage Pentagon office by improving and organizing office operations and procedures in support Mission Integration Directorate (MID) security, Secretary of the Air Force Administrative Assistant (SAF/AA) and NRO
  • Support Directorate and office level executive assistants and military assistants for timely execution of tasking
  • Provide oversight for facility / Information Technology (IT) infrastructure at the NRO’s Pentagon suite, including managing all office suite computer/ telecommunication/ network/IT equipment
  • Manage the Pentagon suite of conference room with a variety of diverse network connections, polycom and secure Video Teleconference (VTC) as well as providing backup support to the Pentagon suite’s Administrative Assistant
  • Minimum of 10 years’ experience and a thorough understanding of administrative processes and familiarity with DoD office communications / IT equipment is required
  • Must be very responsive to tasking and able to work well independently and in groups
  • Minimum of 5+ years NRO experience is highly desired
104

Executive Administrator Resume Examples & Samples

  • Proactively coordinate and engage with leadership in planning and managing calendars, events, and activities
  • Tracking and helping drive completion of key deliverables and regular following up on outstanding items
  • Acting as a liaison for direct reports
  • Driving key team activities (such as staff meeting agendas, all-hands meetings, supply ordering, space management, and fun activities)
  • Managing leadership travel
  • Lead the planning of events
  • This position will work with other assistants throughout the Amazon Devices team and across the rest of the company
  • Ability to manage multiple priorities and tasks concurrently
  • 3+years of experience assisting at the executive level
  • Microsoft Outlook, Microsoft Word, Excel, PowerPoint, SharePoint and Visio
  • Ability to handle confidential information with discretion, and deal with professionals inside and outside the company
105

Executive Administrator, Senior Resume Examples & Samples

  • Under minimal supervision, provide onsite administrative support and coordination to a complex multifaceted management team
  • Execute the administrative and clerical functions of assigned projects or tasks
  • Communicate and coordinate schedules, meetings, materials, and logistics with HSG staff, business group staff and support organizations
  • Coordinate external visitors’ access to CACI office spaces and escort visitors to and from the meeting locations, as necessary
  • Coordinate office staff access to various CACI facilities in the DC area
  • Perform as the office’s point of contact for monthly program and financial reviews, to ensure briefing materials are prepared and distributed on time, then uploaded to the group’s SharePoint site and classified correctly
  • Establish and maintain an organizational system for and maintain office records and files
  • Able to understand the day-to-day operational needs of customers, identify and execute moderately complex business processes, and propose solutions that meet user needs
  • Support office staff in coordinating meeting logistics, including but not limited to meeting spaces, audio-visual presentation capability, on-line meetings and conference calls
  • Order and maintain necessary office supplies for senior leaders in the group
  • Coordinate and complete human resources on-boarding functions, in conjunction with CACI Recruiting and HR, as needed
  • Executive administration experience (minimum of 5 years)
  • Ability to consistently complete tasks independently, on time and with quality
  • Familiarity with government contracting, including organization and support functions
  • Familiarity with business systems for telecommunications, email, file management, process workflow, time and expense management and logistics
  • Familiarity with executive-level communication, collaboration and coordination
106

Executive Administrator Resume Examples & Samples

  • Supporting office and administrative functions for Executive Vice President/COO, and Senior VP of Human Resources
  • Preparing presentations; including research, data mining, coordination, composing, and design/layout
  • Coordinating and arranging travel schedules, calendars, meetings, and events
  • Documentation of meeting results, recording notes, follow-ups, etc
  • Document Management; developing, providing, and retaining reports and queries as required
  • Provide related support in areas as assigned
107

Specialist, / Iv-executive Administrator Resume Examples & Samples

  • Coordinate executive communications, including taking calls, scheduling meetings, responding to emails and interfacing with clients
  • Prepare multiple levels of documentation – emails, letters, reports, summaries, marketing/business development documentation, proposal documentation, other
  • Prepare internal and external corporate documents for team members and client partners
  • Make domestic and foreign travel arrangements, prepare itineraries, prepare and compile travel expenses, and maintain all travel records
  • Arrange corporate meetings and large events
  • Maintain an organized filing system of electronic documents
  • Uphold a strict level of discretion and confidentiality
  • Develop and sustain a level of professionalism among staff and clientele
  • Administer and process timesheets, invoices, expense reimbursements, etc
  • Provide support to business development/marketing and proposal coordinators
  • Collaborate with managers and engineers to ensure proposals are accurate, visually engaging, and highly compelling
  • Develop PowerPoint presentations for business meetings and conferences in a collaborative environment
  • Format reports and review documents for completeness, spelling and grammatical correctness
  • Type and edit dictation, and issue documentation, on technical and confidential matters from the executive or executive team member(s)
  • Check mail and send out packages by USPS, UPS and FedEx online system
  • Provide project document control
  • Manage multiple priorities within large teams
  • Bachelor’s degree in Business, Marketing, Communications, or related field
  • Minimum of seven years of experience in disciplines stated above
  • Advanced Microsoft Office and Adobe or Bluebeam skills
  • Advanced experience in Word (expert level in Word formatting), Excel and PowerPoint
  • Skilled in Adobe InDesign preferred
  • Proficiency in collaboration and delegation of duties
  • Strong organizational, coordination and problem-solving skills with advanced multi-tasking abilities
  • Flexibility, high level of competency, ability to maintain composure with changing priorities
  • Experience with C-level executives
  • Basic engineering and construction terminology as it relates to the clerical activities – oil and gas experience preferred
  • Superior technical writing and proofreading skills
  • Ability to multi-task, be highly organized, detail oriented and flexible in order to adjust quickly to changing priorities in a fast-paced environment
  • Attention to accuracy and thoroughness
  • Friendly and professional demeanor
108

Executive Administrator Resume Examples & Samples

  • Provide training of current and emerging tools and methods
  • Plan for continued operations
  • Provide travel support using the DoD DTS system
  • Coordinate travel requirements to include local, CONUS and international destinations
  • Support the changes to travel and assist in any required pre-travel clearance and approvals in a timely manner
  • Deliver unclassified and classified taskers, messages, incoming mail, and pick-up any outgoing correspondence and transport it to the appropriate distribution points
  • Sort and deliver incoming and outgoing unclassified and classified mail to include special messages (cables)
  • Support any office security requirements including document management
  • Manage resources to include equipment required in the office
  • Assist in developing special event requirements such as time and place, location, duration, number of attendees, security requirements, and travel arrangements
  • Arrange for appropriate conference rooms/facilities and prepare meeting places in accordance with acceptable protocol and security procedures such as seating arrangements and security verification
  • At least 4 years of direct administrative support experience and a Headquarters or Executive level DoD office, two years of which supporting high level military or civilian officials
  • At least two years of experience with the office of the Secretary of Defense, or equivalent office
  • Ability to use DoD travel, correspondence, workflow and other administrative tools
  • Proficient in the Microsoft Office suite
  • College degree highly desired
  • An active DoD badge
109

Executive Administrator Resume Examples & Samples

  • Minimum of 5 years of executive level or senior management support
  • Proven ability to work independently and make sound judgments on a day-to-day basis regarding assigned and ad hoc duties with very limited or absence of direction from the Executive
  • Ability to discern and communicate with the highest level of tact and diplomacy, both verbally and in writing to members of the Board of Directors, the Executive Committee, other senior leaders of FTI, industry and government officials, analysts, FTI clients and all levels of the organization
  • Ability to partner with the Executive to understand nuances, appropriate protocol and specific preferences of the Executive, and execute on the level of support required/expected
  • Ability to follow complex written and verbal instruction
  • Strong interpersonal skills required to persuade and build consensus and cooperation
  • Ability to work under time constraints and be available as needed
  • Top level detail, organizational, and analytical skills required as the nature of the Executive’s position leaves little room for error
  • Ability to handle the highest level of confidential issues with the utmost sensitivity
  • Experience supporting C-Level Executives and/or Senior Management within consulting/professional services, financial services or a law firm
  • Experience in marketing and/or event planning is preferred
  • Extremely proficient in Microsoft Office application (Excel, Word, PowerPoint and Outlook)
110

Executive Administrator Resume Examples & Samples

  • Bachelors Degree in Health Care Administration, Business Administration, Finance, Accounting or related field / ten years of experience / seven years in a management capacity OR
  • Bachelors Degree in Health Care Administration, Business Administration, Finance, Accounting or related field / FMR Program Graduate / eight years of experience / seven years in a management capacity OR
  • Masters Degree in Health Care Administration, Business Administration, Finance, Accounting or related field / eight years of experience / seven years in a management capacity OR
  • Masters Degree in Health Care Administration, Business Administration, Finance, Accounting or related field / Fellowship Program Graduate / eight years of experience /seven years in a management capacity
  • Experience in health care setting, emphasizing accounting systems, knowledge of third party billing and reimbursement mechanisms, grant and contract administration, financial reporting, internal controls, operational management, information systems, and business planning are required. -
  • Ability to work collaboratively with physicians, staff, CEO, CFO, corporate, university, hospital administration, and other senior leadership
  • Knowledge of applicable federal, state, and local laws as they pertain to physician BU management, preferred
  • Prior experience in an academic medical setting, preferred
  • Prior experience in specialty administration, preferred
111

Executive Administrator Senior Resume Examples & Samples

  • Typically requires a high school degree or equivalent, and five to six years of related experience in a technical/professional environment
  • Position requires superior administrative and organizational skills
  • Ability to work on a computer for long periods and communicate with individuals by telephone, email and face to face
  • Ability to create a wide variety of documents (often complex) such as reports, spreadsheets, presentations that require expert knowledge of several software programs; often composes first drafts of documents
  • Ability to respond to requests, distribute correspondence, circulate information, etc., to other staff as needed, including senior staff
  • Ability to identify a problem, dissect the problem so that it is fully understood, examine all options pertaining to solutions, set up a system of strategies and objectives to solve the problem and finally put the plan into effect and monitor its progress
112

Executive Administrator Resume Examples & Samples

  • Screen telephone calls, route to appropriate people and take messages promptly and efficiently
  • Schedule and confirm travel, meetings, appointments and conference arrangements
  • Maintain budget on a periodic basis
  • Process invoices in order to maintain an accurate and timely monitor and control system
  • Type, prepare, format and distribute memos and correspondence
  • Handle confidential matters of Executive management or President
  • Prepare reports, documents and presentation materials
  • Open, sort and distribute mail
  • Establish and maintain department files and logs
  • Prioritize and manage multiple projects and follow through in a timely manner
113

Executive Administrator Resume Examples & Samples

  • 2+ years of experience in a professional work environment
  • Experience with using various devices, including a personal computer and electronic typewriter
  • Experience as a typist
  • Knowledge of various software types, including spreadsheets, word processing, and graphics, databases, and the various functions and features of several programs in each category
  • Knowledge of terminology unfamiliar to the organization, including agency and installation acronyms and administrative, industrial, engineering, and related terminology
  • Knowledge of subject matter filing, receptionist duties, and other general clerical practices and operations of the office
  • Knowledge of various forms and formats required to complete administrative requirements
  • Active TS/SCI clearance
114

Executive Administrator Resume Examples & Samples

  • Business and Commercial Acumen
  • Data Analysis and Modelling
  • Financial Analysis
  • Dunnhumby Capabilities and Solutions
  • Work as a team with others
  • Identify opportunities
  • Identify personal priorities
115

Executive Administrator, Shanghai, LEG, HTS Resume Examples & Samples

  • Provides Senior leaders with high level administrative and business support
  • Arrange travel flights bookings and itinerary, visa application
  • Process Concur expenses claim, EBP payment and other regular administrative spending and filing
  • Coordinate and work in team about HON senior executives’ visits, and high level customer visits with the admin
  • Assist on special projects’ logistics coordination – like workshop, events/conferences
  • Process and filing of operational expenses, track payment and receiving, order of office stationery and supplies
116

Adtsc Executive Administrator Resume Examples & Samples

  • Experience with LANL Lab-wide systems (Oracle, Time and Labor, Concur, Foreign Travel)
  • Experience with procurement/DPR responsibilities (iProcurement, P-card)
  • Experience with foreign and domestic travel arrangements and reimbursements
  • Experience with and knowledge of the Laboratory’s visitor and guest programs
  • Experience with LANL’s foreign national hosting and hiring requirements
  • Experience organizing meetings on behalf of manager
  • Ability to obtain a DOE "Q" Clearance, which normally requires U.S. Citizenship
117

Executive Administrator Resume Examples & Samples

  • Demonstrated experience supporting executive-level individuals
  • Demonstrated ability to communicate with external constituencies on behalf of executives, to support the cultivation of external relationships, and to provide a bridge for smooth communication between executives and outside constituencies
  • Demonstrated ability to establish priorities, manage shifting priorities, handle multiple deadlines in a fast-paced environment
  • Demonstrated ability to handle sensitive issues and maintain confidentiality
  • Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy and tact
  • Contextual understanding of SAVP and AVP role within the university framework
  • Excellent verbal and written communication skills, including editing and proofreading
  • Demonstrated solid planning and organizational skills and attention to detail
  • Demonstrated ability to cultivate positive working relationships and gain the trust and respect of all levels of internal and external constituencies
  • Advanced computer skills and demonstrated experience with office software and email applications, including Microsoft Office
  • Knowledge of Stanford University systems
  • Five years of relevant experience
118

Executive Administrator Resume Examples & Samples

  • Produce reports, presentations and briefs, compile and submit executive expense report and monitor reimbursement
  • Establish and maintain executive’s files in a complete and orderly manner, ensuring retention of all required materials
  • Associate’s Degree
  • Three (3) years of executive administrative support experience
  • Bachelor’s degree in business, management or related field
  • Able to acquire and utilize a thorough knowledge of organization policies, practices and operations to perform required administrative details, including meeting planning, responding to non-routine inquiries, and gathering background information for sensitive or confidential reports
  • Strong Microsoft office skills
119

Executive Administrator Resume Examples & Samples

  • Strong customer and partner orientation and an engaged team player, strong oral and written communication skills and an ability to handle multiple priorities in a very dynamic environment. The candidate should have the ability to use sound judgment and decision-making abilities in resolving complex problems, and the professional ability to manage sensitive, confidential information discretely
  • Should be self-motivated to independently set and meet deadlines and understands goals and demands on the team and anticipates/initiates action, prioritizes tasks to meet deadlines, assumes ownership of department initiatives, ability to anticipate needs, and effective teamwork
  • At least 8 years relevant experience
  • Ability to manage calendars, perform complex domestic and international travel and meeting coordination, and demonstrated excellence in event planning and coordination, expertise in Intel online tools such as travel & expense tools, video collaboration and purchasing and be proficient in Windows office products such as Word, Lync, PowerPoint, Excel and SharePoint
120

Executive Administrator Resume Examples & Samples

  • Support the President to be effective and efficient in his/her duties by providing a wide range of administrative and operational support. Assist the President in making key decisions by ensuring materials, reports, and presentations for internal and external meetings are ready and efficient. Partner with the President to understand appropriate protocol and preferences
  • Prepare and facilitate effective business and management meetings by ensuring appropriate meeting space is ready, preparing meeting materials and coordinating issues and actions for discussion and resolution. Responsible for tracking actions and meeting minutes
  • Coordinate and track key corporate initiatives, projects, and events
  • Develop work plans and make suggestions regarding timelines and resources when appropriate
  • Work with the leadership team to track and communicate projects, initiatives, actions and issues to the President
  • Develop effective relationships and work collaboratively across the Group’s business units and management and support staff on a variety of issues and matters
  • Anticipate potential issues and problems which could impact the President and business and coordinate solutions
  • Develop draft communications and press releases for internal purposes and external customers
  • Manage several executive assistants and facilities administrator ensuring the staff is adequately trained; coordinating workloads, priorities, and schedules to ensure timely and effective completion of work; and monitoring and evaluating staff performance
  • Proactively identify and resolve a variety of issues and ensure follow-through to successfully complete work and projects related to business operations, administration and facility management
  • Act as a point of contact on behalf of the President
  • Perform all other position related duties as assigned or requested
  • Set the example by championing safe work policies and procedures and ensure full participation and compliance of all direct reports
  • Set safety performance expectations and coach employees to achieve target results
  • Take the lead on all program safety initiatives and encourage all employees to get involved
  • Investigate all incidents, including near misses to determine causes and effective corrective actions
  • Safety Trained Supervisor (STS) professional safety certification from the Board of Certified Safety Professionals is expected. For new managers and supervisors without STS certification, certification should be completed within 6 months of hire date
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Executive Administrator Resume Examples & Samples

  • Must have current Secret clearance with the ability to obtain a TS/SCI
  • Understanding of etiquette and business-to-business interactions
  • TS clearance with SCI eligibility (read-on for access to SCI within past 24 months)
  • Completion of advanced professional military education (e.g., Army School of Advanced Military Studies or equivalent, Joint Advanced Warfighting School, Naval Postgraduate School Defense Analysis Program)
  • Experience in private industry, non-governmental organizations (NGO), and Other Governmental Organizations (OGO) desired
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Executive Administrator Resume Examples & Samples

  • Travel planning and coordination
  • File (paper and electronic) maintenance and organization
  • Presentation development and editing
  • Create and manage expense reports
  • Compose letters, reports, emails, proposals, as needed
  • Mail, phone lists, schedule meetings, process invoices, set up vendors, set up new hire computers and work stations, etc
  • College degree preferred with 5-7 years’ experience supporting executives
  • Experience in real estate, commercial, property management, construction or home building industry preferred, but not required
  • Office management experience a plus
  • Exemplary written and verbal communication skills
  • Ability to maintain confidential and proprietary information and data
  • Proactive – anticipates needs and takes action
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Aons-pnt Executive Administrator Resume Examples & Samples

  • Provide Information/Knowledge Management, technical and executive administrative services to the Office of the Director, AONS Directorate
  • Provide classified and unclassified administrative support to the Director, Deputy Director and Executive Officer, to include telephone, e-mail, video teleconference, correspondence, calendar management, visitor reception/escort and meeting planning, and execution support
  • Provide daily support of AAIC Staff Action Management and Control Office (SACO) by maintaining and releasing a daily status of actions/reports to divisional leadership providing situational awareness of pending work and associated time horizons for meeting external suspense
  • Compose correspondence, review incoming correspondence, publications, regulations and directives, and notify applicable Division Chiefs
  • Respond to requests for information concerning organization functions
  • Review correspondence, reports and other documentations prepared for signature and/or concurrence of the Director for conformance with regulations, grammar, format, and special policies of the office
  • Coordinate Staff Actions in the HQDA staff action control system for the AONS Directorate
  • C onsolidate Division level input for Directorate actions tasks into a cohesive response while leveraging workforce expertise to the maximum extent possible
  • Maintain the Directorate tasking system by proficiently using Microsoft Enterprise SharePoint
  • Provide support to the Army’s Strategic Management System (SMS) and aggregate data input into structured, cohesive and relevant format and prepare the Directorate leadership representative for the monthly/periodic CIO/G-6 SMS performance meeting
  • Track training completion dates, monitor training requirements assigned to the Directorate and alert Directorate Leadership to the mandatory and optional training opportunities
  • Proficient with Microsoft Office to include MS SharePoint
  • Working knowledge of the duties of the Staff Action Control Officer
  • Working knowledge of staff action tracking systems to include but not limited to SACCP, CATMS, HQDA tracker and TMT
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Executive Administrator Resume Examples & Samples

  • High School Diploma, GED or local equivalent
  • 2 years executive administrative experience
  • Disciplined adherence to confidential protocols and procedures
  • Excellent interpersonal, verbal and written communications skills including strong grammatical skills
  • Experience in keeping meeting minutes and action items for busy executives in a variety of internal and customer facing meetings
  • Calendar and meeting management
  • Flexibility to work in a fast-paced ever-changing environment
  • Willingness to work in a team-oriented manner
  • Experience with budget management
  • Proficiency with PowerPoint, Visio, Excel, Acrobat
  • Experience with a technology or healthcare firm
  • Customer service experience in the hospitality field
  • Experience in supporting international teams / activities