Contract Management Specialist Resume Samples

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M Metz

Mark

Metz

320 Quinten Unions

Chicago

+1 (555) 167 8990

320 Quinten Unions

Chicago

Phone

p +1 (555) 167 8990

Experience Experience

Chicago, IL

Contract Management Specialist

Chicago, IL

Feil LLC

Chicago, IL

Contract Management Specialist

Provides technical and contractual assistance by developing, advertising, coordinating and conducting workshops, training sessions and orientation sessions
Independently works at smaller engagements or works within team at a large, complex engagement; may work within a service center administrative function
Independently works at smaller engagements or works within team at a large, complex engagement; may work within a service centre administrative function
Works individually or as a team member, may set work priorities within well established procedures or objectives
Liaison to other Contract Management Specialists statewide working with 15A assistance
Work with agency staff and grantees to initiate and manage planning, development and implementation and grant procurements and legislative awards
Provide data analysis and reporting support for the 3PL Contract Manager for GBSC 3PL activities including weekly operational cost tracking

New York, NY

Procurement Contract Management Specialist

New York, NY

Braun-Spencer

New York, NY

Procurement Contract Management Specialist

Reviewing and processing statements of work and also managing spend against contracts to ensure that overruns do not occur
Interpreting contractual clauses, and managing contractual disputes, including corrective action, all in collaboration with legal
Providing contractual guidance to stakeholders and preparing contract management reports such as expiration and spend reports to leadership
Developing templates and standards for the sourcing, procurement and contract functions; and
Drafting and executing contract amendments
Managing and administering the contract change order process
Identifying risks and opportunities as it relates to contracts and strategic sourcing initiatives for mergers and acquisitions (MA)

present

San Francisco, CA

Advertising Contract Management Specialist

San Francisco, CA

Hirthe, Sanford and Kuvalis

present

San Francisco, CA

Advertising Contract Management Specialist

present

Assist with fulfillment of audience targeting buys, including creating custom audience segments, managing inventory, and collecting creative
Manage unsold inventory allocation
Work to understand and integrate Sales requests into existing standardized offerings, ensuring that placements are entered into Operative One according to established guidelines
Work with KBB Legal team as necessary regarding non-approved terms and integration into existing systems
Participate in the forecasting process, working closely with the Analytics and Product teams
Performs other related duties as assigned
Ensure data accuracy within advertising systems

Education Education

Bachelor’s Degree in Business

Seton Hall University

Bachelor’s Degree in Business

Skills Skills

Good general IT literacy, including demonstrationof ability to build knowledge of technologies and services being used by theContract Management
Ability to establish and maintain good working relationships with other city employees and the public
Knowledge of basic purchasing practices and techniques
Ability to exercise good judgment, tact and diplomacy in public dealings
Ability to identify and manage competing priorities; ability to meet deadlines
You have a strong attention to details
You have demonstrable skill for translating strategic goals into tactical deliverables
You have excellent time management and organizational skills, you are able to set your own priorities according to demands
Strong organizational skills and attention to detail
Ability to evaluate contractor performance

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15 Contract Management Specialist resume templates

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Advertising Contract Management Specialist Resume Examples & Samples

Create, manage and update inventory spreadsheets to reflect forecast, held, sold and available inventory
Includes proactive follow-up on/release of holds to maximize revenue
Work closely with Sales/Sales Support, Product and other Ad Operations teams regarding inventory availability, proposal and contract details, ad creation, ad delivery, troubleshooting and billing
Ensure that product rules are followed and exceptions are approved before placements are offered or sold
Utilize site and advertising data to forecast new site inventory where required
Participate in the forecasting process, working closely with the Analytics and Product teams
Ensure data accuracy within advertising systems
Responsible for IO review, entry and approvals, ensuring accuracy and adherence to KBB order entry guidelines and best practices
Work with KBB Legal team as necessary regarding non-approved terms and integration into existing systems
Responsible for new contracts, revisions, and cancellations
Work to understand and integrate Sales requests into existing standardized offerings, ensuring that placements are entered into Operative One according to established guidelines
Manage unsold inventory allocation
Interact directly with new and existing customers, using judgment and discretion on how to best resolve issues, with little supervision
Support monthly billing audit by preparing reports comparing DFP and third party delivery data, factoring in agency billing specifications
Direct contact with resellers, partners and customers for advertising availability and purchases
Assist with fulfillment of audience targeting buys, including creating custom audience segments, managing inventory, and collecting creative
Minimal overnight travel (up to 10%) by land and/or air
Working knowledge of Excel and Excel Formulas (i.e., SUMIFS, IF, VLOOKUP, INDEX, etc.)
Proficient personal computer skills including electronic mail, record keeping, routine database activity, word processing, spreadsheet, graphics, etc
Ability to read, analyzes, and interprets general business periodicals, professional journals, technical procedures, or governmental regulations
Ability to compute rate, ratio, and percent and to draw and interpret bar graphs
Ability to handle shifting work priorities on the fly based on a variety of variables and the needs of the organization while meeting fulfillment deadlines
Ability to read tables of data and identify entry errors and discrepancies within the data
Expert knowledge of Excel preferred
Experience with YieldEx/YieldEdge a plus
Experience in online advertising (including DART for Publishers and Operative.One) preferred
Two to four years related experience preferred

Contract Management Specialist for Dach Resume Examples & Samples

Implement and run management system
Baseline management
Billing / Account Receivable support
Risk and Issue management
Deliverables management
At least 1 year experience in experience in Contract Management

Contract Management Specialist Resume Examples & Samples

Contract Terminations/Expired Contracts
Apply Business & Financial Tools/Applications
Apply Business Controls
Apply Business Organization & Processes
Apply Communication Skills
Apply Process Improvement Techniques
Manage Stakeholder Relationships
Perform Business Process Management
Perform in Matrix Environment
Use Analysis/Reporting/Query Tools
Use IBM Processes
Use Contract Systems/Tools (100587)
Perform Contract Management (000228)
Apply Knowledge of Terms & Conditions (121835)
Advise on Measurement Techniques & Results (101054)
Develop Measurement Procedures (098204)
At least 1 year experience in Business controls
At least 1 year experience in Business & Financial Tools/Applications
At least 1 year experience in Analysis/Reporting/Query tools
At least 1 year experience in Procurement Reviews/Approvals
At least 1 year experience in Excel MS Office

Contract Management Specialist Resume Examples & Samples

Working with the CMS Advisor, Contract teams, GD teams & Clients -
SQL, PHP Programming, COGNOS Studio – required for maintaining Westpac Account client & IBM RFS Tools
Understand the RFS PgMS processes and ePgMS & PgMP tools
Understand the processes that influence the PgMS processes
Demonstrate flexibility in the work environment
Execute tasks to closure
Understand and work effectively in a matrix environment
Exhibit excellent written and oral communications skills
Provide support to team members
Broad understanding of the GTS business and linkages between different functional team
At least 2 years experience in Cognos Studio
At least 2 years experience in SQL
At least 2 years experience in PHP Programming

Contract Management Specialist Resume Examples & Samples

Ensure accurate Contract change records in the PgMS Repository (PgMP)
Attach evidences and approvals in the Contract Change Folder or Secure all obtained evidences
Pended hours research, analysis, reporting and resolution support
Pended hours reports distribution
Billing submission/contracts reconciliation, research analysis & reporting
Order Reviews/Approvals (Bond and OrderNow)
Asset management: password tracking, software consents, compliance, etc
Maintain all process & desk level procedures
Aggregating forecasts for PE’s / PM’s from all contract data
CBO Technical Environment Support for user accesses and report distribution
Document filling and maintenance of Teamroom databases
Quarterly credit check

Contract Management Specialist With German Resume Examples & Samples

Take part in delivery handover calls
Manage health check and 7 keys
Process forecast input for complete contract duration
Confirm forecast on monthly basis
Process billing schedule
Check billing variance on contract end/on early contract prolongation
Agree on activities with related business functions
Process deviations in billing and planning

Contract Management Specialist With German Resume Examples & Samples

Process forecast input for completecontract duration
Check billing variance on contractend/on early contract prolongation
Agree on activities with relatedbusiness functions
Processdeviations in billing and planning

Contract Management Specialist Resume Examples & Samples

In charge of managing both internal and external stakeholders, managing risks, issues, deliverables and different processes to meet the contract´s business objectives and supporting account Project Executives and Delivery Project Executives
Participates in account meetings (US or CA) and maintains in-depth knowledge of the account, including opportunity and pipeline management
Provides support for Business, Finance, Contract & Delivery requests from the Project Executive
Participates in efforts to develop and execute an account coverage plan and responsible for achieving account’s financial targets including client satisfaction
Manages all contract activities, deliverables, and projects in support of the client
Contributes towards on time delivery of contract deliverables, revenue, profitability and growth target objectives, as well as client satisfaction
Manages or assists to manage all IBM contract deliverables and ensures adherence to the contract terms and conditions

Senior Contract Management Specialist Resume Examples & Samples

Solid experience in strategic sourcing methodologies, authoring and negotiating legal terms and conditions
Working knowledge of Polish law and regulations as related to procurement contracts including contract labor laws. Knowledge of EU /UK laws and regulations a plus
Experience with the multi step strategy sourcing processes and the role of terms & conditions in managing corporate risk -desirable
Expert level financial, quantitative, and analytical skills; embraces fact based decision making; leverages market data, spend analytics, and cost modeling to drive business decisions
Demonstrated executive presence and communication skills, written and verbal; comfortable and credible with both executive audiences and internal stakeholders
Strong project management capabilities, including stakeholder, timeline, and meeting management skills –desirable
Proficient in MS Office to be able to develop professional documentation, spreadsheets and presentation. Knowledge of SAP, Ariba and P2P systems desirable
A flexible, dynamic, self demanding and proactive individual; able to motivate him/herself and others

Trilingual Contract Management Specialist Resume Examples & Samples

Execute PgMS Contract Performance Activities (where appropriate)
Request set-up of project financial architecture (ICAs, Account IDs, )
Customer reports, monthly reporting
Procurement Reviews/Approvals (Bond and OrderNow)
Asset management: password tracking, compliance
Contract Gross Profit Pivot Reports: pulling, package and send reports
Provide financial reports to the field
Contract Validation and Usage Billing
Client Facing Experience
MS Office ( Intermediate Excel)
Fluent Portuguese & English
Experience with Contracts
Experience Audit readiness
Knowledge in Project Management

Contract Management Specialist Resume Examples & Samples

Managing existing operations/governancemodel to enable auditable and compliant environment and raise questions/improvein case the processes are not run effectively or in the compliant manner
Support processes (including but notlimited to)
Starters and Leavers
Risks and Issues
Audit Readiness Checklist and Operational Metrics
Separation of Duties
Managers Control Book
ASCA
Attendance at/chairing regular meetings
Good general IT literacy, including demonstrationof ability to build knowledge of technologies and services being used by theContract Management
Ability to understand roles,relationships, processes and business management
Ability to gain user experience inusing: Lotus Notes applications, Office Suite: Spreadsheet SW, PresentationsSW, Word-processing SW, IPWC, CARES
Communication skills, written and verbal- high level, English
Identification with the account, havingto also protect the account’s interests
Demonstrated understanding of thedependencies connected with ability to coordinate and chase the others in orderto get things done on time and in the required quality
Demonstrated inter/intra team workingskills balanced with ability to work independently

Customer Contract Management Specialist Resume Examples & Samples

Your main responsibility will be order administration put will also include
Preventative Maintenance Contract Orders review and SAP uploading. SAP Billing handling (block removing / auto bill)
Setting-up On-Site Service Visits (from now on named under “OSS visits”), purpose fields and releases to Field Service Engineers/Field Service Managers, and email customer acknowledgement
Review for discounting /appropriate service products or parts
Review pending /update service visits
Quoting and order entry of all Break/Fix quotations/, bill them once needed. Creation of billable OSS and release to FSE and FSM
Post sales administration on Validations and start up service products including customer contract and detail administration and release of these service products
Identification of equipment upgrade opportunities & Implement new upgrades into the market
Fluent in spoken and written French, English, and German
Customer service experience (very fluent in French, English and German)
Computer proficiency is required with at least word processing and spreadsheets, and basic data base knowledge
Analytical skills / data analysis
Strong verbal and written communication skills (German, French, English)
Self-motivated, ability to drive projects to completion with minimal oversight, while demonstrating significant problem solving ability with an unfailing dedication to deadlines and commitments
Proven ability to speak effectively before groups and customers, clients, and other employees within the organization
Proven ability to communicate effectively and contribute to team projects in a sales and service environment
Language Degree (French, English and German the least)
Customer service experience in Multinational Company is advantage
SAP knowledge is advantage
Ability to make good business decisions based on risk reward analysis and GE’s business objectives
Ability to manage multiple priorities and coordinate workload effectively

Contract Management Specialist Resume Examples & Samples

Intermediate excel knowledge
Well organized and able to meet daily, weekly and monthly deadlines
Very proactive
Very good communication skills: English, negotiation, client facing. Fluent english

Contract Management Specialist Resume Examples & Samples

Strong knowledge of State Finance Law and NYS Procurement Council Guidelines
Experience managing multiple priorities, organizing work, setting priorities and determining resource requirements
Ability and experience functioning with a high level of independence
Experience writing cohesively to intended audiences with clarity and precision
Reviews proposed grant and non-grant contracts for fiscal and programmatic correctness, adherence to state policy, compatibility with agency programs and goals, availability of funds and appropriateness of rates where applicable
Utilizes the NYS Grants Gateway and NYS Statewide Financial System in the administration of state and federal grants and contracts
Provides technical assistance to procurement requestors
Performs follow up on proposed contracts throughout the approval process with internal reviewers and external approval agencies such as the Attorney General’s Office and the Office of the State Comptroller
Maintains an inventory of contracts and grants and produces reports on the same
Reviews budget modifications and contract amendments to determine the impact on the contract and to ensure continued compliance with applicable regulations
Reviews questioned payments to vendors to ensure they are in accordance with contract terms and conditions
Prepares documents such as Requests for Proposals (RFPs), Invitation for Bids, Requests for Price Quotations, Requests for Information, Mini-RFPs and NYS Contractor Reporter Ads for procurement
Prepares correspondence and documentation for NYS oversight agencies regarding contract approvals, amendments, etc
Oversees the coordination of the evaluation proposal process and assumes responsibility for the preparation of the proposal evaluation plan
Provides guidance to agency staff on the evaluation of the selection process for various procurement methodologies to help prevent bid protests by unsuccessful bidders
Provides assistance to the Assistant Director of Finance in monitoring Minority and Women-Owned Business Enterprise (MWBE) contractual requirements and HESC’s compliance with Article 15-A
Processes contract and grant renewals, amendments and cancellations

Contract Management Specialist Resume Examples & Samples

6 Transfer
1 Transfer
Ability to function with a high level of independence
Ability to work well with all levels within the organization
Knowledge of State Finance Law and New York State Procurement Council Guidelines

Contract Management Specialist / Trainee Resume Examples & Samples

Assisting with coordinating the solicitation, evaluation and awarding of grants through a variety of procurement methods, such as RFPs, IFBs, Sole/Single Source procurements etc
Following up on proposed contracts throughout the approval process with internal reviewers and external approval agencies
Assisting with developing and updating contract materials, reports and instructions, and policies and procedures for use by grant-funded programs
Reviewing budget modifications and contract amendments to determine the impact on the contract and to ensure continued compliance with applicable regulations
Monitoring voucher payment process for assigned contracts
Overseeing the review and approval of all grant-funded programs’ contract quarterly performance reports
Examining quarterly expenses for compliance with federal and state requirements
Approving program transactions including vouchers for payment, subcontracts, leases, equipment purchases and dispositions, and travel requests
Reviewing and approving of all grant-supported program monthly objectives and the summary of services log
Planning and conducting site visits of grant-funded programs to ensure compliance with contract requirements and federal and state guidelines
Assisting Victim Assistance Programs in identifying allowable services/expenses under federal VOCA guidelines
Assisting Victim Assistance programs in helping victims of crime
Drafting of reports, analyses and correspondence as required for federal, state, agency, and departmental purposes; and
Working closely with other agency departments, federal and state agencies, and grant-funded programs to effectively accomplish the responsibilities of the position

Contract Management Specialist Resume Examples & Samples

Digital media, agency and/or automotive industry experience is a plus
Understanding of marketing and advertising
Advanced working knowledge and experience working with MS PowerPoint, MS Excel required; DART and third party reporting strongly preferred; advanced Excel skills are a plus
Proven experience and ability to coordinate and manage several high priority projects and/or campaigns in a deadline-driven environment

Contract Management Specialist Resume Examples & Samples

Work with stakeholders and the Centralized Contract Management Unit on spec development
Prepare informal T contracts and Purchase Requests
Obtain informal and formal quotes
Meet with, or converse with vendors, contract users and staff requesting purchase orders to discuss needs, justification, pricing, or concerns
Monitor contract compliance
Work with Accounts Payable to ensure payments are appropriately applied
Supervise and train staff
Request Prevailing Wage information from Department of Labor (only for quotes, if necessary)
Obtain PRC numbers for all CDDDSO procurements as appropriate
Assist Business Officer with obtaining documentation for audits
Assist the Business Officer with completion of Central Office Annual Report requests: Green cleaning, Building Property, Private Activity Questionnaires
Other administrative tasks as necessary

Contract Management Specialist Resume Examples & Samples

Supervise and provide guidance to Contract Management Specialist 1's and Trainees
Assist program areas in the planning of procurement timeframes
Coordinate and/or participate in the development, review and analysis of Request For Proposal’s (RFP’s) and Information for Bids (IFB’s) to ensure all financial, contractual and administrative requirements are satisfactorily addressed
Promote Minority and Women Owned Business Enterprises (MWBE) participation in OTDA procurements and contracts
Review technical and review/develop cost proposal evaluation instruments that are consistent with NYS procurement policies and laws
Participate in the evaluation and analysis of financial proposals and administrative requirements in order to establish financial rankings and support contractor selection
Assist with contract negotiations
Review and analyze draft contracts and contract amendments and resolve contractual issues with assigned organizations
Coordinate the contract approval process and enter required contract transactions in the Statewide Financial System (SFS)
Serve as a liaison with assigned OTDA organizations and other State Agencies (primarily OSC) to facilitate the procurement process while ensuring all control requirements are met
Work with OTDA program areas and legal to rectify contract, claims and voucher issues and ensure that contract payments are made appropriately and in a timely manner
Work with the Office of Legal Affairs to fulfill FOIL requests relating to contract matters
Candidates should reference posting #16-208 when submitting your cover letter or resume for this position.** If submitting your application electronically, please reference posting #16-208 as part of your subject line

Contract Management Specialist Resume Examples & Samples

Reporting to Director of Consultant Procurement and assist with planning and execution of procurements for construction related services including: professional architectural, engineering, land surveying, construction management and hazardous/construction material testing services
Will be responsible for OGS D&C compliance with NYS requirements to ensure that contracts are awarded to “most qualified” or “best value” bidders and offers’. These requirements are specified in Section 136-a of the NY State Finance Law, Section 163 of the NY State Finance Law, Section 8 of the NY Public Buildings Law, and the State Comptroller’s Guide to Financial Operations document
Leading and facilitating selection meetings, and participating on selection boards
Supervising of team of procurement staff (currently 3 FT staff) who perform various duties to support RFP/RFQ development, the selection process, financial review, contract development, and review of include sub consultants
Supervision of insurance reviewers (currently 1 PT reviewer) who review insurance certificates to ensure that all vendors comply with NYS and contractual insurance requirements
Communicating with prime consultants, sub consultants, OGS program staff, and other state agencies regarding procurement processes and insurance requirements, information needs and status updates
Preparing and developing of procurement records, review checklists, vendor profiles and other documents to record review information, statuses and outcomes
Fielding questions as required from other D&C personnel, OGS Legal Services, OGS Finance, the NYS Office of the Attorney General, the NYS Office of the State Comptroller, other state agencies, vendors and the public. This may include formal presentations, in-person via Webinars, using Microsoft PowerPoint, to any of those stakeholders
Performing other research, analysis, documentation or administrative work as assigned by the senior managers in the Division of Contract Management

Procurement Contract Management Specialist Resume Examples & Samples

Leading, in collaboration with Strategic Sourcing, the negotiation of complex initiatives following a sourcing event, including preparation of negotiation strategies, drafting of contractual terms as a result of negotiations, preparation and execution of the final contract
Managing the day to day activities associated with post-award contract management and administration of complex contacts
Interpreting contractual clauses, and managing complex contractual disputes, including corrective action, all in collaboration with legal (internal and external)
Managing and administering the contract change order process
Managing the contract close out procedure as applicable to established contracts
Providing contractual guidance to stakeholders as required
Drafting and executing contract amendments
Preparing contract management reports such as expiration and spend reports to leadership as required
In collaboration with the Sourcing and Procurement team, participate in the development of the overall strategic procurement plan as required
Managing the transition of all contracts related to merger and acquisition transactions
Risk identification and management as it relates to the organization’s contracts and strategic sourcing
Developing templates and standards for the sourcing, procurement and contract functions; and
Assisting with the implementation of a contract lifecycle management (CLM) tool

Contract Management Specialist Resume Examples & Samples

Generates reports required to monitor contract compliance
Responsible for ensuring that where Contract Management is deployed, contract compliance is maintained and issues resolved. If the contract is not complied with or issues are not resolved they must be promptly escalated to their Contract Management line manager
Provides negotiation support as required
Independently works at smaller engagements or works within team at a large, complex engagement; may work within a service center administrative function
Independently applies the contract management tools and techniques to assigned projects
Active engagement in regional CM initiatives
Education: College degree required; advanced degree in business, contract management, law or engineering preferred
Membership in the International Association for Contract and Commercial Management (IACCM) or National Contract Management Association (NCMA) and professional certification are a plus
Work Experience: 5-8 years’ experience in the contract management/procurement/legal/finance field
Work Requirements: Travel as required
Understands basic contracting principles
Able to apply sound business judgment
Ability to act as a temporary back-up for a project Contract Manager
Specialized subject matter expertise

Contract Management Specialist / Trainee, Ref Resume Examples & Samples

Enter purchase requisitions in the Statewide Financial System (SFS)
Prepare and manage the cluster’s annual budget
Answer finance and procurement inquiries from cluster staff
Obtain quotes from potential vendors
Review invoices for accuracy, ensuring all applicable laws, rules, and regulations are adhered to
Process and monitor B1184 requests (transactions valued at or above $500)
Reconcile PCARD (procurement card) transactions in SFS
Manage PBITS (Project Based Information Technology Services) staffing submissions
When applicable, manage the discretionary purchase process
Work directly with project management staff on management of contracts and procurement
Perform other duties as assigned by supervisor

Contract Management Specialist Resume Examples & Samples

Develop proficiency in all required systems including: SFS, internal Department systems, Control Agency systems (OSC/DOB) and the NYS Contract System (Empire State Development’s MWBE reporting and contract monitoring system)
Collaborate with other Procurement Unit analysts to enter information into the NYS Contract System
Initiate and respond to new and ongoing program requests for contractual services or commodities including procurement method, coordination and follow-up on all activities (requests for proposal, invitation for bid, encumbrance documents, funding approvals, etc.) related to contract development
Create Invitations for Bid or Requests for Proposal as necessary
Participate in the bid evaluation process (time-frames, criteria to be rated and appropriate evaluation techniques)
Review formal written contract documents with vendors and negotiate terms, conditions, and rates
Make recommendations regarding appropriateness of acquisitions, financing, maintenance of equipment, and overall cost-effectiveness
Create and process contract agreements and all documentation and justification necessary to obtain the necessary approvals through the control agencies
Assist in the resolution of program and vendor contract complaints/disputes and follow-up to ensure efficient delivery of services and adherence to contract terms

Contract Management Specialist Resume Examples & Samples

Develop and implement OTDA policy on the contract process and multi-agency procurements to ensure compliance with State Finance Law, the Prompt Contracting Law and NYS’s Procurement Guidelines
Supervise all purchasing, contracting, procurement and payment related staff and activity for OTDA and applicable multi-agency procurements
Represent OTDA in contract negotiations for fiscal and administrative contractual issues
Direct and participate in the development of bid documents, the formulation of proposal evaluation standards and in selection of bidders in response to the competitive procurement process
Establish and maintain procedures to ensure that the contract process is effective and efficient
Oversee the Minority and Women Owned Business Enterprises (MWBE) program for OTDA
Candidates should reference posting #16-225 when submitting your cover letter or resume for this position.** If submitting your application electronically, please reference posting #16-225 as part of your subject line

Contract Management Specialist Resume Examples & Samples

Assist with contract development and negotiations
Prepare contract amendments and extensions
Ensure that procurements and contract transactions comply with all NYS laws, rules, regulations and guidelines
Coordinate the contract approval process internally and externally with the NYS Office of the Attorney General (OAG) and Office of the State Comptroller (OSC)
Review contractor vouchers to ensure that all contract work submitted for payment are compliant with contractual payment provisions
Work with staff in Finance and Budget to resolve payment issues
Maximize participation in, and compliance with, the Minority and Women Owned Business Enterprises (MWBE) program

Contract Management Specialist Resume Examples & Samples

Experience with working closely with vendors, including deliverable review and activity monitoring
Facilitation skills which initiate discussions with business partners, both internal and external
Strong analytical thinking and problem solving skills
Partnering and collaborating skills

Contract Management Specialist Resume Examples & Samples

Evaluate and interpret complex IP Licensing Contracts. Contract data entry into Licensing Systems SFDC; management of database containing over 3000 active license agreements
Assist in making decisions regarding improvements to the Licensing System SFDC, ensuring appropriate key stakeholder socialization and input
Provide training on Licensing Systems to the various users on an as needed basis
Monitor multiple plans to ensure timely completion of actions
Processing and filing of contracts and correspondences
Respond to licensing inquiries (or ensure they are routed to appropriate personnel)
Prepare Monthly reports which best represent a true view of the health and accuracy of licensing data in SFDC
Spearhead special projects
Document preparation including quarterly licensing reviews, Change Control Board, TLC approvals, licensee letters, and other mailings
Distribution of licensing communications to key stakeholders
Excellent organizational skills and demonstrated initiative, with outstanding accuracy, discretion, personal judgment; able to maintain a high degree of confidentiality
Able to handle multiple tasks simultaneously and autonomously; work efficiently and effectively in a high-pressure environment
Ability to quickly learn and use new systems
Interact effectively with global internal customers; effectively handle global communications
Excellent teamwork; provide candid, thoughtful suggestions; anticipate the needs of the business
Ability to work in a dynamic, changing environment with occasional periods of irregular hours
Superior written/oral communication skills
Positive behavior; a high degree of self-motivation, energy and enthusiasm
Experience with Salesforce.com and SAP

Contract Management Specialist Resume Examples & Samples

Review, under supervision, of marketing creative to ensure compliance with Company requirements regarding disclosures and compliance with consumer laws
Review of multicultural tactics
Review, negotiate and draft agreements of moderate complexity related to sales operations
Possess knowledge of the law and legal processes
Demonstrate excellent organization, communication, and time management skills
Demonstrate proficiency with personal computers: Excel and Word required; PowerPoint desirable
Consistently exercise independent judgment and discretion in matters of significance

Contract Management Specialist Resume Examples & Samples

Developing bid documents and administering the solicitation and evaluation processes; reviewing/monitoring and tracking assigned workload by using internal databases, project management tools, and SharePoint records as required
Performing a variety of functions related to contract management
Assisting with special assignments and projects related to procurement

Contract Management Specialist Resume Examples & Samples

4 Transfer
Assist with the creation and review of statements of work (SOWs), cost justifications, contract reporter ads, etc. through collaboration with CIO staff
Assist in the development of IT related Requests for Proposals (RFP), Invitation for Bids (IFB), and Purchase Orders (POs)
Review and audit contract invoices and consultant time sheets for compliance and communicate the approval to pay to OSC’s Finance Office
Collaborate with CIO staff and the Finance Office to ensure processes for tracking vendor performance are in place and in compliance with requirements of the contract
Document and maintain an electronic filing system for all contract related correspondence and documents
Create, document and maintain an IT contract tracking system to include contract id, vendor, procurement method, CIO contact, start/end dates, etc
Notify appropriate staff of contract termination dates and work with them to determine next steps
Create and maintain “how to” guides, templates, instructions, documentation, etc. to direct and assist staff in the contract/amendment process
Act a liaison between CIO staff, the Finance Office, and the Legal Department for all CIO and IT related contracts
Work directly with the Finance Office and CIO staff through all phases of the contract process
Assist CIO staff in completing all contract related requirements within the specified time frame, to minimize delays
Participate in review of all Agency software and online subscription/service requests to ensure the requests meet requirements of CIO Procurement, OSC Finance and Legal Department
Obtain and provide pertinent terms and conditions to Legal for review
Maintain and update documentation for software business case and business case instructions, as needed
Assist requesters with questions related to software business case and the software request process
Update the software/subscription/service request process, as needed
Assist in requirements gathering for software and purchase/procurement requests
Participate in all ServiceNow meetings related to software and purchase/procurement requests
Review documentation and provide constructive feedback to the ServiceNow project team, based on CIO and IT Fiscal Services requirements
Participate in testing to ensure requirements are met and the system is functioning as expected
Participate and suggest process improvement opportunities
Knowledge of procurement process and State Finance Laws
Ability to work collaboratively as part of a team

Contract Management Specialist Resume Examples & Samples

Supervise the the Agency's Purchasing Unit, consisting of a Grade 18 Purchasing Agent, Grade 14 Office Assistant 3 (Calculations), and a Grade 9 Office Assistant 2 (Calculations), to ensure compliance with NYS Laws, Procurement Council Guidelines, other State procurement policies
Promote Minority and Women Owned Business Enterprises (MWBE) participation in OTDA purchasing transactions, procurements and contracts
Ensure contract payments are made appropriately and approvals are timely
Participate in the evaluation and analysis of financial proposals in order to establish financial rankings and support contractor selection
Coordinate the contract approval process and enter required contract transactions in SFS
Serve as a liaison with assigned OTDA organizations, Office of the State Comptroller (OSC) and other State Agencies to facilitate the purchasing and procurement process while ensuring all control requirements are met
*Candidates should reference posting #17-016 when submitting your application.*** If submitting electronically, please reference posting #17-016 as part of your subject line

Contract Management Specialist Resume Examples & Samples

Develops IFBs, RFPs, and RFQs, including Sole and Single Source contracts, to ensure the process clearly and accurately details the goods or services required, in accordance with the State’s Procurement Guidelines and other regulatory directives. Collaborates with HCR staff to produce bidding documents which are clear, concise and objective. Communicates all Agency procurement directives to potential respondents. Accommodates Agency program staff in meeting the Agency’s procurement needs and goals, including Diversity Practices, funding sources, and determining reasonableness of costs
Drafts evaluation tools, conducts bid openings, evaluates bid documents and resolves issues involving documentation and other outstanding proposal/bid related matters
Negotiates, when appropriate, the terms, rates and conditions of proposed contracts. Responds to inquiries relating to the purchasing and contracting process
Documents procurement activities for the Procurement Record and control agencies
Assists Contract Officer with developing and implementing agency procurement policies in response to control agency directives and HCR management priorities in accordance with the NYS Procurement Council’s Procurement Guidelines
Acts as the liaison between control agencies, contractors, and agency management and staff to coordinate and expedite the review, negotiations and approvals needed to obtain the goods and services needed within the Agency’s required timeframe
Utilizes SFS for creating contracts and associated purchase orders ensuring that funding is coming from authorized and correct sources
Consults with Budget unit staff to determine how much funding is available for procurements and assists with the projection of program areas’ fiscal needs for procuring goods and services during current and upcoming fiscal years
Provides annual and quarterly procurement-related reports to the NYS Contract Reporter, State’s Office of General Services and Empire State Development as required by law. Posts notices of procurement and notices of contract awardees as needed. Follows up and keeps abreast with emerging technologies, procurement trends, and proposed regulations and rules which could affect the agency
Reviews modifications and contract amendments to determine the impact on the contract and to ensure continued compliance with applicable regulations. Contacts and responds to potential contractors and other parties with respect to awards, contract status, and requests to be placed on Agency bidding lists. Assists agency staff in the development and distribution of appropriate bidders’ lists. Assists agency’s Freedom of Information Law (FOIL) officer by supplying information and supporting materials to support the officer’s response to inquiries submitted under FOIL
Ensures that all procurements comply with the rules, regulations and procedures

Contract Management Specialist Resume Examples & Samples

Work with agency staff and grantees to initiate and manage planning, development and implementation and grant procurements and legislative awards
Develop workplans, budgets, and contract amendments; review documentation required for contracting including Vendor Responsibility determination, and contract eligibility status
Performing a variety of functions related to grant contract management including facilitation of MWBE and SDVOB requirements within assigned programs
Assisting with special assignments and projects related to contract administration

Contract Management Specialist Resume Examples & Samples

Develops Invitation to Bids (IFBs), Request for Proposals (RFPs), and Sole and Single Source contracts, to ensure the process clearly and accurately details the goods or services required
Advise CIO staff on the appropriate method of procurement to meet program goals
Act as liaison between program area, Finance and contractors. When appropriate, along with OSC Legal, negotiate terms and conditions of proposed contracts
Review procurement documentation prepared by staff to ensure that all procurement protocols are followed and that complete records are maintained
Maintain a thorough knowledge of procurement laws and procedures including but not limited to New York State Finance Law, Procurement Council Guidelines, and OSC Policies and Procedures
Proficiently process transactions within the State Financial System (SFS). Utilize SFS for creating contract purchase requisitions and associated purchase orders
Address complex contractual and payment issues. Act as a resource to program staff on issues of contractual compliance/allowable expenditures
Develop and assist in the preparation of procurement-related reports for CIO Management
Assist in the development of CIO procedures to better manage the procurement process, being attentive to addressing changing program requirements
Perform training and presentations for CIO Managers on the procurement process and serve as the expert for CIO staff
Document all CIO procurement procedures and share with CIO staff
Perform other activities and overseeing special projects as requested
Manage workload and staff assignments including the delegation and prioritization of tasks and ensuring assignments are completed in a timely manner
Provide direction, oversight, and training to subordinate staff to ensure understanding or procurement policies and consistent application of those policies
Knowledge of New York State Finance Law and Procurement Council Guidelines
Three to five years of State procurement experience
Working knowledge of supervisory practices
Ability to work well with peer and subordinates
Ability to identify and manage competing priorities; ability to meet deadlines
Working knowledge of State Financial System
Skilled in Excel, Access and Word

Contract Management Specialist Resume Examples & Samples

Provide programs and managers with contractual payment data, information and history
Develop, implement and maintain office policies and procedures to monitor and control the procurement process and achieve efficiency
Train both new and experienced subordinate staff on new or revised procurement techniques, laws, rules, regulations or policies
Supervise purchasing and office assistant staff
Develop and maintain an effective working relationship with programs, vendors and administration
Review and evaluate proposed procurements for fiscal and programmatic correctness, adherence to State policy, compatibility with agency programs and goals, availability of funds, and appropriateness of rates
Review procurement records to ensure that all applicable laws, rules and regulations are adhered to
Provide technical assistance in establishing and evaluating more complex procurements
Negotiate, develop and conduct cost evaluation on procurements
Serve as a liaison for billing, contract payments and procurements; and
Review, process and assist program in complex interagency billings

Contract Management Specialist Resume Examples & Samples

Demonstrate strong communications and presentation skills and ability to support initiatives as assigned
Knowledge of product implementation processes and/or client service environments
Diligent, flexible, and detail-oriented, with excellent organizational skills
Document imaging systems administration
Proficient in MS Excel, MS Office, and MS Outlook
Project management, consulting or management experience
Knowledge of procedures relating to contracts and contract management

Contract Management Specialist Resume Examples & Samples

Responsible for ensuring that where Contract Management is deployed, contract compliance is maintained and issues are resolved. If the contract is not complied with or issues are not resolved they must be promptly escalated to their Contract Management line manager
Independently works at smaller engagements or works within team at a large, complex engagement; may work within a service centre administrative function
College degree required; advanced degree in business, contract management, law or engineering preferred
Significant experience in the contract management / legal / procurement field
Understanding of basic contracting principles
You must be willing to be mobile. Role is to be based in Dublin but travel may be required depending on the specific client engagement

Contract Management Specialist / Trainee Resume Examples & Samples

Assist program division contacts in developing and submitting purchase requests
Conduct open market purchases for items not available on Preferred Source or OGS Centralized contracts or for items that the preferred source or OGS centralized contract offerings do not meet the agencies form, function and utility
Ensure that all calculations are correct on quotes received from Bidders as well as required approval documents; Reconcile Credit Card purchases in SFS, and Assist in the preparation of Quarterly MWBE and SDVOB Reports, as well as other procurement reports
Conduct market research to obtain comparable benchmarks to ensure pricing is competitive and in the best interests of the state
Follow-up on proposed purchasing documents to ensure proper and timely delivery of goods and services
Review and develop cost criteria and cost evaluation reports
Develop Request for Proposals (RFP) and Information for Bids (IFB)
Review contract amendments to determine their validity, and fiscal and programmatic implications
Work with staff in Finance and Budget, to resolve payment issues
Facilitate contract administration through the Statewide Financial System (SFS)
Maximize participation in, and compliance with, the Service-Disabled Veteran-Owned Businesses (SDVOBs) program

Contract Management Specialist Resume Examples & Samples

Reviewing, analyzing and negotiating assigned Company contracts to ensure compliance with applicable laws, regulations, Company guidelines for contract review, corporate policies and project requirements
Evaluating the terms and conditions of a variety of contracts (e.g., sales agreements, license, collaboration, service, distribution, supply, confidentiality, consulting, research, material transfer, vendor)
Under supervision of assigning counsel, negotiating directly with contractual third parties (including attorneys and purchasing staff) throughout the preparation, evaluation and execution of company contracts, often as the primary organizational contact
Making recommendations and assist developing and implementing procedures for contract management and administration in compliance with Company policy. As appropriate, contributing to or influencing Company policies
Developing a strong and practical understanding of relevant legal and regulatory requirements applicable to the Company, and application of those requirements to contract activities and documents
Developing relationships and communication with internal contacts, including, but not limited to, Sales, Global Information Services, Marketing, Finance and Legal
Maintaining complete, accurate and up-to-date contract records
Assisting with various projects as assigned by a direct supervisor

Contract Management Specialist Resume Examples & Samples

Review proposed Fleet contracts for fiscal and programmatic correctness, adherence to State policy, compatibility with agency programs and goals, availability of funds and appropriateness of rates
Review procurement records, specifically in regards to the NYS Vehicle Marketplace, to ensure that all applicable laws, rules and regulations are adhered to
Provide guidance, technical assistance and training to Fleet staff and/or potential bidder(s) to facilitate the contract and procurement processes, ensuring all control requirements are met
Develop and maintain an effective working relationship with program, administrative organizations and contract vendors
Perform on-site reviews of contract implementation and performance
Draft comprehensive program reports, components of reports, or report summaries that outline findings
Resolve problems identified by agency staff or vendors with the contract, RFPs, IFBs, Sole/Single Source Procurements, or other related financial documents. Document major or complex issues or problems and refer them to PSG and/or the Legal Department(s)
Monitor voucher payment process for assigned contracts, ensuring voucher audits are conducted in a manner consistent with contractual payment provisions
Propose changes to existing program guidelines or, as assigned, assist in the development of new guidelines
Meet with procurement officials from other State agencies and OGS Departments (specifically PSG) to identify opportunities to improve the efficiency of the procurement process
Assist in the development, implementation and maintenance of office policies and procedures to monitor and control the contract process and achieve efficiency
Assist with special assignments and projects

Contract Management Specialist Resume Examples & Samples

Work with program office staff to develop RFPs, RFIs, IFBs, evaluation instruments, single and sole source requests, and other procurement instruments, ensuring that procurement documents and processes meet legal and regulatory requirements
Serve as a Department liaison on procurement matters with Office of the State Comptroller and other State agencies
Provide advice and assistance to Department program managers with focus in the areas of compliance with State finance and procurement laws, regulations and policies
Assist in various aspects of contract preparation, contract approval, and other areas of procurement and contract administration; and
Perform other projects and assignments, as needed

Contract Management Specialist Resume Examples & Samples

Contract administration of assigned agreements to include month-end revenue management, contract change notices and amendments, and timely communications (supplier, member, region directors)
Resolving solution center and field inquiries around contracted products, Unit of Measure discrepancies, wholesalers, suppliers, and requests for contract information
Providing subject matter expertise in assigned area
Conducting supplier training for assigned suppliers related to the operational expectations of the GPO agreement inclusive of accurate payment and reporting expectations and the amendment and change notice process
Financial management and fulfillment of month-end deadlines for assigned contracts, to include cash management and tracking accounts receivable
Creating ad-hoc reports and analytics for team Members, including VP Contract Management. This would include contract performance, market background, financial analysis, etc
Additionally, the Specialist will be tasked with finding ways to grow contracted business
Experience working with large data sets and data analytics providing gaps, trending and presenting results and making recommendations
Experience in forecasting and financial management around contracts
Experience managing projects and process improvement initiatives
Area of Study: Accounting, Business/Finance, Supply Chain or Operations Management, Healthcare or related discipline
Business/Finance, Supply Chain preferred
3 years of experience required / 5+ years, preferred

Contract Management Specialist Resume Examples & Samples

Read documents, identify areas of concern, communicate concerns and recommendations to state agency staff. Recommend audited contracts for OSC approval or disapproval
Ability to read and comprehend documents
Ability to compare documents to laws, rules and regulations for conformity
Ability to communicate contract requirements to agency staff

Contract Management Specialist Resume Examples & Samples

Overseeing all aspects of the administrative and fiscal services for grant contracts including the grant solicitation process through to final approval, ensuring grants comply with all applicable laws, rules and regulations; providing guidance to Executive Staff and Grants Unit staff on the contracting processes for the various types of grant funding sources and award amounts; identifying external factors that could negatively impact the fulfillment of terms and conditions of the contracts; providing technical assistance related to NYS laws, rules, regulations and policies on grant contract administration to OVS staff; reporting to Deputy Director on all aspects of grant solicitations, reviews and awards, as well as contract development and execution. Reporting potential legal issues and concerns regarding grant solicitations, evaluations, awards, contracts, contract amendments and extensions to Deputy
Developing and reviewing policies, guidelines and procedures promulgated for the grants to ensure they meet the requirements of the federal funder, as well as state procurement rules and regulations
Collaborating with the Deputy and Grant Unit team leaders to develop and implement policies and procedures for adaptation and/or implementation of State Finance Law, Office of the State Comptroller, and Division of Budget guidelines, policies, laws, rules and regulations regarding grants processing and contracting; and making recommendations for continuous improvements to the grants program contract operations
Counseling Deputy and Director, as well as executive staff, on developing grant program plans that maximize the use of grant awards and facilitating approval of grant contracts, keeping the Deputy and Director apprised of any potential problems or delays
Compiling data and creating reports regarding the agency’s grant awards, contracts and associated fiscal commitments and spending, in addition to any reports required by State and federal entities
Advising the Director and Deputy on strategic planning, policy-making meetings and decision point processes that affect the grants program as a whole
Developing long-range goals and work plans for the Grants Unit and victim assistance program, as well as measurable objectives to determine if goals are being met; and coordinating and implementing an annual process to identify grant awarding and contracting priorities for various funding sources
Overseeing the crafting of responses to requests for information from the public, grantees, national organizations, other states, federal and state officials
Resolving the more complex complaints and conflicts regarding grant contract execution, development, amendments, fiscal cost reports and the like; and drafting more complex solicitations and single source justifications
Overseeing conduct of vendor responsibility review of any contractor to whom a grants related contract is proposed to be awarded and addressing vendor responsibility concerns with the proposed grantee; recommending final determinations on vendor/grantee responsibility based upon the facts and responses provided during the investigation and due process meetings; overseeing grants unit staff documentation of the vendor’s/grantee’s poor performance or inability to meet contract requirements; and collaborating with Director, Deputy and General Counsel on implementing the legal process of finding a vendor/grantee non-responsible
Supervising grants unit staff, training staff, distributing workload and assigning priorities, evaluating staff and preparing performance programs/evaluations, in addition to all other related supervisory duties
Conducting interviews and recommending staff selection to Deputy Director

Contract Management Specialist Resume Examples & Samples

Demonstrate understanding of the documentation requirements for Vendor Responsibility. Be able to evaluate and discuss the adequacy or shortcomings of an agency’s process with an agency representative. Make reasonable and justified recommendation for a Vendor Responsibility conclusion
Be proficient in using information resources to conduct research into the four factors of vendor responsibility. Assist new team members in the use of established resources. Recommend and assist in the evaluation of new resources
Demonstrate knowledge of information available and the required inputs within CAM. Proficient use of the Vendor Responsibility Management System to accurately and consistently record findings and recommended conclusions, ensuring the record fully supports
Takes part in discussions at Operations and Vendor Responsibility Team meetings, raises potential problems and topics as needed. Is able to document critical activities for procedures manual updates
Ability to easily navigate a variety of Internet resources for research purposes

Contract Management Specialist Resume Examples & Samples

Learn and understand laws, policies, and procedures governing New York State procurements
Work with program staff in understanding and documenting requirements for assigned procurements
Draft solicitations, contracts, and related documents for assigned procurements
Develop schedules, monitor progress, and communicate required actions for assigned procurements
Utilize the Statewide Financial System (SFS) to establish and encumber contracts, process transactions and access reports
Provide guidance to agency and hosted agency staff regarding procurement methods, contract development, and contract administration
Assist in processing Grant contracts on behalf of hosted agencies
Gather and analyze data, draft reports and spreadsheets, develop and document procedures

Contract Management Specialist Resume Examples & Samples

Proficiency in the Statewide Financial System, and MS Excel, Word and Outlook
Outstanding analytical and research abilities
Ability to deal with a variety of customers

Contract Management Specialist Resume Examples & Samples

Achieving a high level of understanding of company's major business areas (Consulting and/or Outsourcing) in order to communicate effectively with clients and suppliers and provide relevant advice on contractual related matters
Supporting negotiation of contractual commercial terms with clients and suppliers and supporting with sound business sense the negotiation of legal and technical terms
Supporting contract execution by monitoring Accenture compliance with contract provisions, delivery milestones, internal policies obligations and applicable law and regulations
Supporting the reporting on contract status, compliance, modifications, and responding to inquiries regarding contract obligations and revisions
Supporting the Identification, monitoring and tracking of contractual risks and issues
Supporting consultation and escalation to the Contract Management Supervisor or Leadership, of contractual, business or Contract Management positioning issues which are not solved in a timely manner
Supporting internal business functions as Finance, Legal and Procurement in administrative and commercial daily workload
Collaborating with client team and the Legal department, ensuring that all legal and contractual matters are addressed efficiently and promptly
Collaborating with company and clients/vendors helping to establish and manage the proper contract (and subcontract) governance
Adopting Contract Management tools, templates, methods and processes for the engagement
College Degree is required; advanced Degree in Business, Contract Management, Law or Engineering is preferred
1-3 years in Contract Management/Procurement/Legal/Finance field and applicable industry experience
Comprehensive knowledge of general corporate business practices, government and commercial contracting regulations and principles, subcontracting practices, and accounting and finance principles
Ability to address/resolve contracts issues
Ability to advise and interact with proper levels of management
Critical thinking, ability to understanding and resolve complex issues
Relevant analytical skills
Good oral and written communication and negotiation skills
Demonstrated proficiency in using Microsoft Office
Flexibility, adaptability, Can-do attitude
Fluent English and Italian
Availability to travel nationally and internationally

Provider Contract Management Specialist Resume Examples & Samples

Work in conjunction w Provider Contract Manager & Manager of Provider Compensation to ensure the efficient and timely completion of all provider employment agreements and ongoing amendments are accurately drafted and executed
Draft, proofread and where necessary edit employment agreements and amendments to ensure accuracy of intended terms, while ensuring consistency with existing service line and network terms, policies & standards
Post agreement execution: initiate, advise and validate that all payroll system profiles are accurate & consistent w agreed upon and existing standards within all appropriate HR & Payroll systems (Kronos, Workday, etc.), which will ensure accurate ongoing processing of all executed terms from the beginning of employment status
Ongoing management and logistical oversight of all contracts and terms associated w “Outside Services Agreements” policies and procedures across the network
Maintain, reconcile and disseminate all Advanced Practitioner (APN) monthly compensation projections, across any/all methodologies: Base Salary, % NPSR and/or wRVU
Organize and facilitate the successful completion of all national & regional Provider Compensation & Productivity Surveys
Work in conjunction with Legal and IT department to optimize reporting capabilities within Meditract (contract mgmt. software)
On a limited basis, assist in the development of forecasting and modeling tools to more efficiently administer, manage and possibly redesign provider compensation methodologies for SLPG employed providers
Assists in the development and ongoing production of statistics, metrics, scorecards and other forecasting/modeling analyses aimed at accurately depicting the operating performance associated with SLPG employed practices, in order to support and achieve optimal operating performance
Prepares ad-hoc data analytics and forecasting analyses for Network & SLPG management as necessary
Assists, when necessary, in the development of financial and operational presentations related to SLPG initiatives for Network & SLPG senior management, board of directors, committees, etc
Assists, where possible, in the identification and implementation of process improvement initiatives throughout all areas of interaction and operation: Network, SLPG, etc
Assists co-workers in preparation of worksheets and compiling financial and statistical data from various information systems
Maintains confidentiality of all materials handled within the Network/Entity as well as the proper release of information
Complies with Network and departmental policies regarding issues of employee, patient and environmental safety while following appropriate reporting requirements
Demonstrates professional responsibility and accountability through the effective and efficient use of time and resources in daily procedures, processes and practices
Documents processes and procedures where necessary
Complies with Network and departmental policies regarding attendance and dress code

Contract Management Specialist Resume Examples & Samples

Knowledge of the State Financial System (SFS)
Ability to communicate and interact in a professional manner with individuals at all levels of the organization
Ability to work with competing priorities; ability to meet deadlines

Contract Management Specialist Resume Examples & Samples

Upon receipt of a request to purchase from program staff, determine appropriate procurement vehicle based on the New York State Procurement Council Guidelines
Work with program staff to ensure purchasing requirements and specifications are understood and documented at the appropriate level of specificity to ensure the appropriate item is purchased and comparable pricing can be obtained
Prepare and issue Invitations for Bid (IFB) and Requests for Quotes (RFQ) in accordance with the New York State Procurement Council Guidelines. Respond to questions from potential respondents in a manner that maintains fairness and competition
Work with vendors and manufacturers to ensure product or service specifications are clear and unambiguous

Contract Management Specialist Resume Examples & Samples

Liaison to other Contract Management Specialists statewide working with 15A assistance
Assist the MWBE Coordinator with mandated reporting to authorities
Assist contract vendors with Article 15A compliance
Attend statewide Article 15A outreach programs

Lgsc Contract Management Specialist Resume Examples & Samples

Supervise lower level people to design and actively implement, maintain and improve processes required to make sure of continuous compliance in projects, in the areas of document management, data protection, obligation management and contract awareness and contract management processes, etc. with end to end responsibility
Support business operation for projects or accounts in Japan, including review and writing of relevant contracts, tracking of contract obligations, making aware of contract obligation to delivery people, as partner to Contract Management team in Japan with direct interface with projects or accounts people in Japan
Coordinate with Contract Management members and/or project members in Japan in the above work
Handle contract review under the guidance of Legal, with a view to increasing skills and competence in this area
Coordinate with internal and external stakeholders to achieve the Client’s objective
Assist in developing, leading and training lower level team members in Dalian to increase skill and experience, motivation and engagement
Assist in controlling work life balance of lower level team members in Dalian
Strong Japanese Language skill
Bachelor degree or above, Japanese major, Legal major preferred
5 years minimal working experience in the relevant fields is preferred
Knowledge and experience in contracting is also preferred
Experience in IT industry or project management is also preferred
Experience of leading several number of people is also preferred
Has solid professional ethics and team spirit
Is self-motivated, hard-working, detail-oriented and result-driven
High performance in terms of quality and speed in doing work assigned
Has a high level of responsiveness and a willingness to take personal ownership of allocated tasks and drive them to closure
Strong to conduct oral and written communication in both Chinese and Japanese, fluent English
Proficient in MS Excel, PowerPoint, and Word and office communication technologies including MS Outlook
Has effective time management, prioritization, and organizational skills
Work experience in Japan preferred but not essential
Work experience with Japanese

Contract Management Specialist Resume Examples & Samples

Assist program areas in the planning of procurement time-frames; Keep management apprised of any possible problems or delays in processing and managing contracts and procurements
Support leadership in the creation and implementation of modern procurement methodologies, recommends opportunities for contract improvements to staff and management; develop solutions to meet changing customer needs
Review and analyze draft contracts and contract amendments/assignments and resolve contractual issues with assigned organizations
Coordinate the contract approval process and enter required contract transactions in SFS; Ensure contract payments are made appropriately and approvals are timely; process contract cap increases in SFS as needed
*Candidates should reference posting #17-078 when submitting your application.*** If submitting electronically, please reference posting #17-078 as part of your subject line

Contract Management Specialist Resume Examples & Samples

Ensure that all procurements conform to NYSIF guidelines and policies and state procurement guidelines/finance law
Evaluate proposals received in response to RFPs and IFBs
Assist in the drafting and review of contracts and contract amendments
Work with State control agencies to obtain approval of procurements
Monitor contracts and RFPs to ensure compliance with Minority & Women Owned Business Enterprise (MWBE) goals

Contract Management Specialist Resume Examples & Samples

Understands Diageo 3PL and Network Logistics processes and ways of working
Aware of key cost drivers and importance within supply chain, and how their role can support positive / continuous improvement
Complies fully with both internal and external governance policies relating to the role and the 3PL operation

Contract Management Specialist Resume Examples & Samples

Ensure all necessary and required contract elements are submitted by Managed Care upon receipt of loading submissions
Run reports and prepare fee calculations where contract reimbursement is based on a governmental fee schedule
Prepare loading submissions through Onbase software
Update IDX/GE - including Contract Maintenance, Pricing, and PCM modules
Manage electronic inventory of contracts and supporting documentation to ensure internal and external audit requirements are met
Research underallowed and overallowed contract variances
Participate in biweekly / monthly conference calls with Managed Care and Billing Centers
Other duties and/or projects as assigned
Minimum 2 years experience in a medical billing or office environment preferred
Ability to work with minimal direction/supervision
Self-starter with desire to learn new systems and skills
Analytical, focused, organized
Skilled in time management and problem solving
Intermediate knowledge of MS Word, MS Excel, and MS Office 2010
IDX/GE software knowledge is a plus
Ability to multitask and prioritize in a fast-paced, challenging work environment

Contract Management Specialist, Box CFO Resume Examples & Samples

Supervise a team of Contract Management Specialist 1s and clerical staff
Track workflow, identify barriers to achieving the goals of the unit, and recommend corrective action and process improvements
Prepare contracts resulting from requests for proposals, invitations for bid, mini-bids, sole source, and single source procurements, and ensure that contract packages are complete and accurate
Transmit contract documents to vendors and work with vendors to ensure that all necessary documents are received in a timely order
Work with contract staff in the Office of State Comptroller and the Office of the Attorney General to secure contract approval
Track the status of all contracts and related documentation, and prepare contract amendments; and
Develop, update, and run queries and reports, including ad hoc reports, from a variety of State and agency databases
Leads to a maximum salary of $90,876 based on annual performance advances

Contract Management Specialist Resume Examples & Samples

Ensure the management of the outsourced activities and collaborations of the Non-Clinical Development, Discovery Research and Neurosciences TA departments and the interaction / negotiations with external partners such as CROs, Consultants, Universities, etc
Ensure and monitor UCB compliance with Legal, Intellectual Property, Purchasing and Finances policies, government specifications and requirements for confidentiality agreements and contracts for outsourced activities
Support budget management and invoice resolutions (set up new Vendors, generate PO numbers in SAP, management of invoices in VIM)
You are well organized, with extensive computer systems skills (excel is a must, basic knowledge of SAP is an asset)
You have a robust business administration skills including experience supporting budget tools
You are a self-starter, team-player, proactive, analytical and results oriented
You have good communication skills (written and verbal) in both English and French
You have experience in contract interpretation, negotiations and project management
You are able to establish and optimize trusted relationships with strategic partners and you are capable of communicating clear instruction to partners and stakeholders
You have a strong attention to details
You have a tenacious drive to achieve goals, balanced with the flexibility to work in dynamic and sometimes ambiguous situations
You have demonstrable skill for translating strategic goals into tactical deliverables
You have excellent time management and organizational skills, you are able to set your own priorities according to demands

Contract Management Specialist Resume Examples & Samples

Graduation from an accredited four (4) year college or university with major coursework in Business Administration, Public Administration or other relevant field, plus two (2) years of related experience
Experience may substitute for the education up to the maximum of four (4) years
Licenses or Certifications
Class C Driver’s License, if required for the position
Equipment Operator’s License, if required for the position
Notes to Applicants
Performs spot buying by placing orders off of existing contracts and by soliciting and awarding informal quotes (per Central Purchasing policy limitations)
Prepares for bid process by gathering contract requirements from designated departmental liaisons, deciding appropriate commodities or scope of work to include on a contract bid, recommending and preparing effective supplemental terms and conditions, specifications and drafting purchase documents for bid
Develops and maintains contract database(s) spreadsheets and/or other contract management software tools. Enters data into the system of record and generates approval documents to support purchases. Establishes budgeted base and resolves variances. Submits and/or coordinates submission of requisitions, evaluates bid files and prepares recommendations for award
Develops and manages requirements for contracts or grants for effectiveness by monitoring budgeted amounts to expended amount and/or contract’s dollar balance and time remaining, recommending whether to extend an existing contract or prepare for a new bid process, processing contract modifications and performing contract releasing activities
Manages contractor and subcontractor performance for compliance to contract terms and conditions by monitoring contractor performance which includes but not limited to inspecting product to ensure compliance with specifications, preparing and discussing contractor performance evaluations with the contractor and/or departmental liaison, and resolving contractual issues
Prepares reports by collecting, analyzing and summarizing information regarding contractor performance, supply chain effectiveness, contract expenditures, purchase history, etc., for reporting to management, team members and customers
Monitors supply chain by reviewing status of selected materials, identifying problems and recommending and/or implementing solutions. Coordinating product demonstrations
Provides technical and contractual assistance by developing, advertising, coordinating and conducting workshops, training sessions and orientation sessions
Conducts and/or coordinates site visits to educate contractors and subcontractors about contract requirements, to conduct interviews with contract workers, to obtain payroll records for audit purposes and/or to inspect products to ensure compliance with contract requirements
Knowledge of contract law, contracting practices regulations, policies and techniques
Knowledge of contract language, terms, conditions etc
Knowledge of Federal, State and Local laws
Knowledge of city practice, policy and procedures
Skill in handling multiple tasks and prioritizing
Skill in using computers and related software applications
Skill in planning and organizing
Ability to evaluate contractor performance
Ability to establish and maintain good working relationships with other city employees and the public
Ability to write specific terms or conditions for contracts
Ability to resolve non-complex contractual problems
Ability to work with frequent interruptions and changes in priorities
EEO/ADA

Contract Management Specialist Resume Examples & Samples

Manage flow of contracts through the ability to track, analyze, aggregate, and report necessary information
Engage with Product Development leads to discuss upcoming volume, barter and MSA renewals
Gather all contracts and maintain the contract database, including updates
Review contracts upon receipt for accuracy including Terms & Conditions as well trip details
Act as key point of contact for any questions/needs regarding contracts
Assist in identification, development, and implementation of new contract policy and processes
Documents and facilitates contract signature process
Responsible for collecting all Rovia executed contract and process
Responsible for ensuring the Rovia team members can see any contract they need in a timely manner
Actively partners with the Legal department to ensure they are positioned appropriately in the contract flow
Prioritize and manage multiple projects simultaneously and in a timely manner
Update our Marketing Web Detail workbook with additions and changes
Create weekly reports on inbound contracts, number, value, region, savings and status
Collect concessions outlined in contracts and be sure they are consistent to maximize savings
3-5 years’ paralegal or contract experience required
Ability to read and understand contract language
Demonstrates pro-activity and takes ownership of daily responsibilities and projects
Ability to accurately manage key data into a software program following prescribed guidelines
Strong ability to multitask, excellent organizational and analytical skills with attention to detail
Ability to solve routine and complex problems following established policies and procedures
Ability to be discreet and maintain confidentiality
Effectively able to champion and create a positive atmosphere
Ability to create and maintain consistent processes
Ability to problem-solve quickly and efficiently
Ability to act upon instructions with minimal guidance
Commitment to superior quality and accuracy
Proactively able to prioritize business needs
Effective organizational skills in a multi tasked environment with strong sense of urgency
Ownership/Accountability mentality
Compile and analyze contract data
Ability and willingness to perform other duties as assigned
Willingness to learn and adapt to change

Contract Management Specialist Resume Examples & Samples

Become proficient in understanding laws, policies and procedures governing NYS procurements
Work with program staff in understanding and documenting requirements for assigned procurement
Draft solicitations and contracts, and related documents for assigned procurements

Contract Management Specialist Resume Examples & Samples

Develop and assist with the development and negotiation of contracts, federal grants and Requests for Proposals (RFPs)
Coordinate activities associated with implementing contracts, grants and RFPs
Review budget modifications and contract amendments to determine the impact of the contract and ensure continued compliance with applicable regulations
Follow up on proposed contracts throughout the approval process with internal reviewers and external approval agencies
Develop and maintain effective working relationships within the Department and with other State agencies; and
Ensure that appropriate deadlines and milestones are being met and follow-up on all related deliverables
Leads to a maximum salary of $70,566 based on annual performance advances

Contract Management Specialist Resume Examples & Samples

Graduation from an accredited four-year college or university with major course work in Business Administration, Public Administration or other relevant field
Experience may substitute up to the maximum of four (4) years
Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications
A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job title and employment dates for all jobs you wish to be considered
A résumé is required, but will not substitute for a complete employment application. Please include contact information from previous employers
When completing the City of Austin employment application, any gaps in employment must have an explanation and dates of unemployment. Work experience listed must include month, year and a verifiable Supervisor or Human Resources phone number
A cover letter is not required. In the cover letter, candidates should describe in concise detail, their interest in this position and highlight any prior experience that is relevant to this position
Incomplete applications will not be considered
Four (4) years experience in a professional administrative capacity
Two (2) years experience in tracking, monitoring or managing contracts
Prepares for bid processes by compiling contract requirements from designated departmental liaisons, recommending commodities or scopes of work to include on contract bids, and preparing purchase documents for bid
Maintains contract database(s) spreadsheets and/or other contract management software tools for assigned contracts
Monitors assigned contracts or grants to ensure effectiveness by reviewing contract’s dollar balance and time remaining, recommending extension of an existing contract or preparing for new bid process
Monitors contractor and subcontractor performance for compliance to contract terms and conditions by reviewing contractor performance, compiling contractor performance evaluation information, resolving minor contract issues and reporting major contract problems to supervisor
Researches contract information such as contractor performance, supply chain effectiveness, contract expenditures, purchase history, etc. and prepares reports for management, team members and customers
Knowledge of City practice, policy and procedures
Knowledge of contract development, contract language, terms, conditions, etc
Knowledge of basic purchasing practices and techniques
Skill in effective oral and written communication
Skill in establishing and maintaining good working relationships with other City employees, vendors and the public
Skill in resolving routine contractual issues
Ability to exercise good judgment, tact and diplomacy in public dealings

Contract Management Specialist Resume Examples & Samples

Graduation with a Bachelors’ degree from an accredited four-year college or university with major course work in a field related to Finance, Accounting, or Economics
Experience working for a municipality or governmental entity
Experience in contract monitoring

Contract Management Specialist / Trainee Resume Examples & Samples

Handles state operations purchasing and contract management function for DCJS and its hosted agencies
Meets with program areas as needed to assist in the planning, evaluation and selection processes for various procurement methodologies; offering technical assistance and guidance on proper procurement processes and procedures
Assists agency staff with contract development and/or negotiation of contracts, requests for proposals (RFP’s), invitation for bids (IFB’s), sole/single source procurements, and other related financial documents; assists in the resolution of problems with these documents and addresses issues
Reviews and processes contracts and amendments prior to submission to control agencies; makes recommendations to approve or reject contracts; and monitors proposed contracts throughout the approval processes
Reviews requisitions for a variety of purchases and determines compliance with contractual payment provisions and appropriate rules, regulations, procedures and policies
Prepares and issues purchase orders to vendors
Prepares and submits internal contract monitoring reports and external reports including quarterly MWBE reporting and other procurement reports for DCJS and hosted agencies as needed
Administers procurement, travel and non-employee travel (NET) cards, including the resolution of any issues associated with card use
Assists with local assistance contract management function, as needed; and
Assists with special assignments and projects, as needed

Contract Management Specialist / Trainee Resume Examples & Samples

Assisting in the management of the solicitation through the State’s Grants Gateway system
Reviewing proposed contracts for fiscal and programmatic correctness, adherence to State policy, compatibility with Agency programs and goals, availability of funds and appropriateness of rates
Ensuring adequate funding is allocated in Statewide Financial System to support contract payments
Preparing procurement packages associated with solicitations and coordinating the movement of the contracts through the control agency approval process
Monitoring and processing contract claims and vouchers for assigned contracts
Examining quarterly expenses for compliance with federal and State requirements
Approving program transactions including vouchers for payment, subcontracts, leases, equipment purchases, dispositions, and travel requests
Resolving problems identified by Agency staff or vendors with the contract, solicitation, or other related financial documents
Drafting written responses to interested parties on contract awards and contract status
Drafting of reports, analyses, and correspondence as required for federal, State, Agency, and departmental purposes
Supervising clerical or paraprofessional staff
Training new subordinate staff in the procedures and techniques required for effective job performance
Assisting with special assignments and projects; and
Working closely with other Agency departments, federal and State agencies, and grant-funded programs to effectively accomplish the responsibilities of the position

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